Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 February 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Minutes Officer – Kelly Rogers in attendance.

 

AS REQUIRED

Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Economic & Community Development – Ed Sims, Coordinator Waste – Margaret Milla, Manager Facilities – Tanya Mansfield, Coordinator Planning – David Fermer, Specialist Development Engineer – Ruth Golden.

 

GUESTS

 

Members of the ‘Older Men’s Group Roma.’

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.10am, extending a warm welcome to members of the ‘Older Men’s Group,’  who were present in the gallery.  

 

APOLOGIES  

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/02.2014/01

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (1-22.01.14) held on 22 January 2014 be confirmed.

 

CARRIED                                                                                                                      9/0

 

The Chief Executive Officer requested confirmation from Cr. Peter Flynn that the minutes adequately reflected his recorded vote against the motion for Resolution No. GM/01.2014/38.  Cr Flynn confirmed the record as presented as being appropriate.

 

This reference was found on page  46 of the Minutes, included as part of the General Meeting Business Paper.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/26112

Subject Heading:                         Material Change of Use - "Motel" (25 Units)(File: 2012/18213)

Location:                                          39 Lovell Street, Roma (Lot 1 on RP30940)

Applicant:                                         Onyamate Pty Ltd C/- Fyfe Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

This application sought to carry out a Material Change of Use (Motel – 25 units) on land at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940. The proposed development consists of 25 units and a manager’s residence in three, one storey accommodation buildings and one, two storey residence.

 

The proposed development is inconsistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.

 

Resolution No. GM/02.2014/02

Moved Cr Newman                                                        Seconded Cr Denton  

 

Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:

 

 

1.       The entirety of the site is identified within the 1 in 100 year ARI flooding area.

 

2.       The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.

 

3.       The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.

 

 

 

4.       The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.

 

5.       The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.

 

6.       It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.

 

7.       In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.2

File Number: D14/4623

Subject Heading:                         Opportunity to propose name change at Surat Recreation Reserve

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

During Community and Local Plan consultation, residents identified there was a lack of facility signage as well as outdated signage at many of the region’s major facilities. One of the facilities recognised as requiring signage was the area known as Surat Racecourse Reserve.

 

This facility was one of the chosen sporting facilities to receive signage as part of regional signage purchased in the 2012/13 Sport and Recreation budget. Prior to fabrication of the sign, an enquiry was lodged with the sporting groups who operate from the Surat Racecourse, to ascertain if they identified with Council’s terminology of Surat Racecourse Reserve for this area.

 

It was communicated that many did call it by the same name but would welcome the opportunity before a sign was manufactured, to suggest to Council some proposed suggestions for a new name for this area. During the control of Warroo Shire Council, a name change honouring a past Mayor was unsuccessfully suggested by a Councillor at that time.

 

The group had previously requested that Council consider offering the community a chance to suggest reflective names that affiliate with the Surat and district area or that of recorded history. This request was subsequently approved by Council with the survey results presented to Council’s further consideration.

 

 

Resolution No. GM/02.2014/03

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council endorse naming the area (presently referred to as “Surat Racecourse Reserve”)  as “Warroo Sporting Complex,” in line with the results of a recent survey that named this as the preferred choice by the majority of the survey responders.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Coordinator - Sport & Recreation

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being owner of the parcel of land in relation to the application presented to Council for consideration.  In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason also declared a potential perceived ‘Conflict of Interest’ in Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705), as the application submitted under item 13.3, if approved, could potentially be seen as a market competitor to the application put forward under  Item 13.4.

 

Cr. Wason left the Chamber at 9.18am, taking no further part in discussion or debate on the abovementioned items.

 

Item Number:                                    13.3

File Number: D14/4915

Subject Heading:                         Material Change of Use - "Extractive Industry" & Environmentally Relevant Activity (ERA)16 Extractive and Screening Activities (2013/18740)

Location:                                          Mount Saltbush Road, Mooga QLD 4455 (Lot 2 on SP180954)

Applicant:                                         MCG Quarries Pty Ltd

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006.  No submissions were received during the public notification period (9 November 2013 to 4 December 2013).

 

The proposed development is generally consistent with the provisions of the Bungil Shire Planning Scheme 2006, including the Desired Environmental Outcomes and the Rural Zone Code.

 

Discussion:

Council at length discussed the increasing number of Extractive Industry Applications received by Council for consideration.  A ‘Mover’ and ‘Seconder’ for the motion was requested by the Mayor and recorded as stated below, however, Council determined that this and Item 13.4 should be deferred for further discussion at a later point during the meeting, to enable consideration of some ‘Commercial in Confidence’ matters as part of the Confidential items discussion.  No vote was taken on the matter at that time and the matter was laid on the table.

 

 

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council approve the application for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes  – 1 million tonnes per year), including ancillary workers’ accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954, subject to the conditions outlined in the Officer’s Report.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Coordinator - Planning

 

 

 

Item Number:                                    13.4

File Number: D14/5954

Subject Heading:                         Material Change of Use - "Extractive Industry" (up to 100,000 tonnes/yr) (2013/18705)

Location:                                          3187 Injune-Taroom Road, Beilba QLD 4454 (Lot 11 on WT15)

Applicant:                                         Annejeda Pty Ltd C/- StruXi Design

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

The application sought approval for a Material Change of Use - "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454 (described as Lot 15 on WT15).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 15 November 2013 and 6 December 2013. No submissions were received during this period.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, along with Item 13.3, as part of the Confidential Items segment, for the same reasons that some matters were ‘Commercial in Confidence’ as identified as part of the ‘Discussion’ record for Item 13.3.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting as part of the ‘Confidential Items’ discussions.

 

 

 

Item Number:                                    13.5

File Number: D14/6153

Subject Heading:                         Application for Material Change of Use "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, in order for officers to further investigate any complaints received from the public concerning current operations at the site.  A ‘Mover’ and ‘Seconder’ for the motion was requested and recorded as follows, however, no vote was taken at that time.

 

 

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), subject to the conditions outlined in the Officer’s Report.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Town Planner

 

 

Item Number:                                    13.6

File Number: D14/6210

Subject Heading:                         Application for Material Change of Use "Storage Facility" (File: 2013/18650)

Location:                                          7 Derrick Drive, Roma QLD 4455 (Lot 14 on SP229814)

Applicant:                                         Warrego Equities C/- StruXi Design

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary:  

This application sought approval for a Material Change of Use - “Storage Facility” on land at 7 Derrick Drive, Roma QLD 4455, described as Lot 14 on SP229814. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (1 October 2013 to 23 November 2013).

 

The proposed development is consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

Resolution No. GM/02.2014/04

Moved Cr Price                                                             Seconded Cr Wason  

 

That Council approve the application for a Material Change of Use - “Storage Facility” on land at 7 Derrick Drive, Roma QLD 4455, described as Lot 14 on SP229814, subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

 

 

 

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1188.13805 Sheet 002 Rev B

Site Plan

11/06/2013

1188.13805 Sheet 003 Rev A

Vehicle Manoeuvring

30/05/2013

106118

Stormwater Management Plan prepared by Baker Rossow Consulting Engineers

12/07/13

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design Guideline

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

 

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Richmond to Roma Gas Flow Line (Roma Town Gas Supply Line)

 

10.   The development must not in any way hinder the operation and maintenance of the of the gas pipeline located adjacent to the southern boundary of the site, in compliance with Australian Standard AS2885.

 

11.   “As constructed” plans and details of the development are to be provided to Santos Ltd as holder of the pipeline licence.   

 

12.   Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points must not be removed without the prior written authority of Santos Ltd, as holder of the pipeline licence.

 

13.   Above-ground markers (AGMs) must be surveyed prior to any authorised disturbance and a copy of the surveyed plans provided to Santos Ltd and Council.

 

14.   The developer shall obtain approval from Santos Ltd as holder of the pipeline licence prior to conducting any excavation works in proximity to the gas pipeline.  The developer is to supply Council with written confirmation that all such works have been undertaken in accordance with requirements of Santos Ltd.

 

15.   Building materials and equipment must not be stored over or in the vicinity of the gas pipeline.

 

Stormwater and Drainage

 

16.   Stormwater runoff from the site is to be discharged in accordance with the Stormwater Management Plan prepared by Baker Rossow Consulting Engineers dated 12/07/13, to a lawful point of discharge in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

17.   Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

18.   Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Stormwater runoff from the site must not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

19.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

20.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

 

Earthworks

 

21.   The development will be subject to the ‘Filling and Excavation Code 5.2 of Part 5’. Earthworks are to be undertaken in accordance with Schedule 7: “Standards for Construction Activity” of Roma Town Council Planning Scheme 2006  and the CMDG D6 ‘Site Regrading’ Design Guidelines.

 

22.   Detailed plans for any site work shall be incorporated in an application for operational works.  These plans will include but not be limited to:

 

a.    Areas of cut and fill delineated either by shading or line;

b.    Existing and finished surface levels;

c.    Quantities of cut and fill;

d.    Retaining wall location and height;

e.    Existing council infrastructure and how this will be managed;

f.     Cross-sections showing the transition at boundaries;

g.    Easements;

h.    Erosion and sediment controls suitable for the size of the earthworks area.

 

Erosion Control

 

23.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

24.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

25.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

26.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Services Provisions

 

27.   Connections to an electricity reticulation service shall accord with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

29.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

30.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

31.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

32.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.   Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

34.   Vehicle access from the development site to Roma Downs Road is not permitted.

 

35.   A minimum of sixteen (16) car parking spaces, including one (1) space for persons with disabilities, are to be provided onsite in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.

 

36.   Heavy vehicle parking areas are to be provided onsite in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.

 

37.   Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

38.   Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009.

 

39.   Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

40.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

41.   Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

42.   All vehicle movements within the site are to be clear of proposed parking areas and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

43.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

44.   All heavy vehicle parking spaces and manoeuvring areas are established with all-weather gravel hardstand surface.

 

 

 

 

 

 

 

45.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

46.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Signage and Linemarking

 

47.   Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

48.   Pavement line marking to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping and Fencing

 

49.   Landscaping is to be provided with a minimum width of two metres adjacent to the perimeter of the development site, excluding vehicle accesses and, integrated in the car parking and manoeuvring area adjacent to the Derrick Drive frontage in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.  Vegetation is to comprise a mix of shrubs and groundcovers.

 

50.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

51.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Rubbish Collection

 

52.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

53.   All waste containers shall be shielded from the view of travelling public and neighbours.

 

Avoiding Nuisance

 

54.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

55.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

56.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

57.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

 

 

58.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

59.   The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

60.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

61.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

62.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

63.   An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $66,280.00 is payable to the Council. Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply, sewerage and community infrastructure networks. The payments to be made are equivalent to the infrastructure charges that would be payable as if the land was within the Roma Priority Infrastructure Area. A part-payment of $48,780.00 is to be paid to Maranoa Regional Council before plan sealing.  The balance of the payments is to be paid to Maranoa Regional Council within one year of the approved use commencing.  When the balance of the payments is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges. The payments do not include the costs of connecting the development site to the infrastructure networks within the Roma Priority Infrastructure Area.

 

Unless specified differently by other conditions of this approval or related approvals, the developer is responsible for making the network connections to the infrastructure networks within the Roma Priority Infrastructure Area at the applicable standards or paying the costs to the Maranoa Regional Council to connect the development site to the infrastructure networks within the Roma Priority Infrastructure Area.

 

The developer can enter into an infrastructure agreement with the Maranoa Regional Council to cover any matters related to infrastructure.

 

No Cost to Council

 

64.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

65.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Town Planner

Item Number:                                    13.7

File Number: D14/6833

Subject Heading:                         Naming of South St Affordable Housing Development

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Council is developing its land in South St Roma into an affordable housing solution for the community with its partners Horizon Housing Company and Origin (APLNG).  The development in Roma will give key workers, local residents, families and seniors the opportunity to rent at a significant discount from market rent or buy quality homes at a reasonable price.

 

Located on vacant land situated at 10 - 12 South Street, Roma the development will deliver 18 two and three bedroom townhouses for affordable sale and rent. To minimise the risk associated with oversupplying the market the development will be delivered over two stages.

 

It is located adjacent the historical site of the Lander Oil Company (1923) No4 oil well.  In keeping with the history of the area the partners in the development wish to promote it as the “Lander No 4 Estate”.

 

Resolution No. GM/02.2014/05

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council endorse the naming of the South St Affordable Housing Project “Lander No 4 Estate”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

  

COUNCILLOR REPORT

 

Item Number:                                    22.1

File Number: D14/6922

Subject Heading:                         Participation in the Mayors' Challenge – 2013 Golding's PBR Bull Ride - Cunnamulla Fella Festival

Author and Councillor’s Title:           Cr. Robert Loughnan

Councillor’s Summary:

The Cunnamulla Fella Festival, held annually, is one of the Paroo Shire’s signature events.  Part of this celebration is the Golding’s PBR Bull Ride, which includes a ‘Mayor’s Challenge’ event, which attracts a nomination fee of $150.  Participation in events such as this strengthens ties with neighboring Councils and raises the profile of the Maranoa region in southwest Queensland.

 

Resolution No. GM/02.2014/06

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council endorse entry into the Mayor’s Challenge as part of the 2013 Golding’s PBR Bull Ride and arrange payment of the associated entry fee of $150.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

Late Items

 

Item Number:                                    L.1

File Number: D14/3128

Subject Heading:                         Application for Permit to Occupy

Location:                                          Lot 126 on Crown Plan E5376 - Camping and Water Reserve

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Permit to Occupy over Lot 126 on Crown Plan E5376 – being Camping and Water Reserve.

 

Resolution No. GM/02.2014/07

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council advise the Department of Natural Resources and Mines that Lot 126 on Crown Plan E5376 being a Camping and Water Reserve is still required for its gazetted purpose and Council objects to the application for a Permit to Occupy over the reserve. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

The Director Development, Facilities & Environmental Services declared a potential perceived ‘Conflict of Interest’ in the following item due to his sons being participating members of the Roma PCYC boxing program, however, he did state that he did not participate in the development or authorisation of the Officer’s report presented to Council for consideration.

 

Item Number:                                    L.2

File Number: D14/6830

Subject Heading:                         Mitchell Bound Boxing Club User Agreement 

Location:                                          46 Cambridge Street, Mitchell

Applicant:                                         Mitchell Bound Boxing Club

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

In January 2014 Council was approached regarding the availability of a shed or building in Mitchell in which the ‘Mitchell Bound Boxing Club’ could train.

 

 

Resolution No. GM/02.2014/08

Moved Cr Schefe                                                           Seconded Cr Flynn  

That Council enter into a User Agreement with ‘Mitchell Bound Boxing Club’ for the use of the building known as the old bar at Mitchell Showgrounds, for a period of one (1) year with Council to pay all outgoings and no rent to be charged.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

 

Item Number:                                    L.3

File Number: D14/7940

Subject Heading:                         Submissions to Goverment Inquiries – Mobile Coverage Program & Queensland Rail Freight Inquiry

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

Maranoa Regional Council has been provided with the opportunity to submit responses to the Commonwealth Government’s Mobile Telephone Coverage Program Discussion Paper and the Queensland Government’s Rail Freight Inquiry.

 

Council’s feedback and approval was sought prior to submitting the response documents attached to the Officer’s report. 

 

Resolution No. GM/02.2014/09

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

1.     Endorse the submission documents for the Mobile Coverage Program Discussion Paper and the Rail Freight Inquiry as discussed at the Council’s workshop on 11 February 2014, and attached to the Officer’s report.

 

2.     Approve the Chief Executive Officer to sign cover letters, on Council’s behalf, for both submissions.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

  

Resolution No. GM/02.2014/10

Moved Cr Denton                                                          Seconded Cr O'Neil

That Council amend the meeting schedule to include Items 13.3 and 13.4 as part of the ‘Confidential Items’ segment of the agenda, to allow for closed discussion concerning ‘Commercial in Confidence’ matters raised in consideration of the abovementioned items.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.01am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.45am.

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

         

(a)        the appointment, dismissal or discipline of employees;

(b)             industrial matters affecting employees;

          (c)      the local government budget;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/02.2014/11

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 10.46am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Wason declared a ‘Conflict of Interest’ in item 13.3 “Material Change of Use – “Extractive Industry” & Environmentally Relevant Activity (ERA) 16 – Extractive and Screening Activities,  due to him being owner of the parcel of land under application.  In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the sites. 

 

Concerning Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705) Cr. Wason declared a perceived ‘Conflict of Interest’ in the matter due to the application submitted under Item 13.3, if approved,  potentially being seen as a market competitor to the application put forward under Item 13.4.

 

Cr. Wason left the Chamber at 10.47am, taking no further part in discussion or debate on the abovementioned items.

 

At cessation of discussion on the abovementioned items, Cr. Wason entered the Chamber at 11.14am.

 

Cr. O’Neil left the Chamber at 10.51am.

Cr. O’Neil entered the Chamber at 10.52am.

 

The Mayor left the Chamber at 12.24pm.

The Mayor entered the Chamber at 12.27pm.

 

Cr. Denton left the Chamber at 12.25pm.

Cr. Denton entered the Chamber at 12.26pm.

 

Cr. Flynn left the Chamber at 12.47pm.

Cr. Flynn entered the Chamber during adjournment for lunch.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.51pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.31am

 

Resolution No. GM/02.2014/12

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council open the meeting to the public at 1.32pm.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being owner of the parcel of land in relation to the application presented to Council for consideration.  In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason also declared a potential perceived ‘Conflict of Interest’ in Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705), as the application submitted under item 13.3, if approved, could potentially be seen as a market competitor to the application put forward under  Item 13.4.

 

Cr. Wason left the Chamber at 1.32pm taking no further part in discussion or debate on the following two items (13.3 & 13.4).

 

 

Item Number:                                    13.3

File Number: D14/4915

Subject Heading:                         Material Change of Use - "Extractive Industry" & Environmentally Relevant Activity (ERA)16 Extractive and Screening Activities (2013/18740)

Location:                                          Mount Saltbush Road, Mooga QLD 4455 (Lot 4 on SP180954)

Applicant:                                         MCG Quarries Pty Ltd

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers’ accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006.  No submissions were received during the public notification period (9 November 2013 to 04 December 2013).

 

The proposed development is generally consistent with the provisions of the Bungil Shire Planning Scheme 2006, including the Desired Environmental Outcomes and the Rural Zone Code.

 

Discussion:

Earlier during the meeting the Item had been laid on the table pending further investigation and discussion during closed access.  A ‘Mover’ and ‘Seconder’ was recorded for the motion, however, no vote was taken on the motion at that time.  Council resumed discussion and debate on the matter.

 

Resolution No. GM/02.2014/13

Moved Cr Chambers                                                      Seconded Cr Newman  

Council approve the application for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes  – 1 million tonnes per year), including ancillary workers accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 4 on SP180954, subject to the following conditions:

 

 

Preamble

 

1.             Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

2.             The approved use may not commence until the Environmental Authority has been given in relation to the Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

Complete and Maintain

 

1.             Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.             Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.             Maintain the approved development being a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 2(b) & 3(b) – Extraction and Screening (from 100,000 tonnes  – 1 million tonnes per year) including ancillary workers’ accommodation (10 Units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1638.002

Figure 2 – Site and Surrounds

29 July 2013

1638.003

Figure 1 – Site Location Plan

29 July 2013

1638.015

Figure 7 – Conceptual Stormwater Management Plan

30 July 2013

1638.017

Figure 11 – Conceptual Rehabilitation Management Plan

30 July 2013

1638.018

Figure 9 – Batter Treatments

23  August 2013

1638.019

Figure 10 – Schematic of Quarry Bench Rehabilitation

29 July 2013

1638.020

Figure 9 – Typical Temporary Demountable Buildings

29 July 2013

1638.023

Conceptual Quarry Layout with Remnant Vegetation Overlay

28 September 2013

Document 1638_610_001

Mt Saltbush Quarry, Mooga, Queensland, Site Based Management Plan. Version 1

22 August 2013

 

4.             During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.             All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.             All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.             The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

 

8.             All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

9.             Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site shall be repaired to at least its previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may be paid to Council for the Council to carry out the repairs.

 

Latest versions

 

10.          Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.          Stormwater, Erosion and Sediment Control is to be managed in accordance with the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013,  the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.          The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely for the development and that no nuisance of ponding is created within the vicinity of the development.

 

13.          There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Access and Roadworks

 

14.          The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.          The unnamed council road between Mt Saltbush Road and the site entrance is to be upgraded to a formed all weather gravel road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural access (100-149 VPD), to the following standard:

Formation width:          8.0m

Pavement width:          7.0m

 

16.          The intersection between the unnamed council road and Mt Saltbush Road is to be upgraded in accordance with DTMR Standard Drawing D04-221 Standard Access (Minor) Radius 30m. This will include a 2 coat bitumen seal or asphalt and associated drainage from the edge of pavement on the Mt Saltbush Road to the Dingo Barrier Fence grid. The minimum 7m wide sealed pavement is to extend a minimum of 20m from the grid along the unnamed road to prevent sediment being washed into the grid base.

 

17.          A 50mm thick overlay of asphalt is to be placed on Mt Saltbush Road existing pavement extending 20m either side of the intersection. The ends of the overlay are to be transitioned smoothly back to the existing bitumen surface height. 

 

18.          All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.          Install “Truck” (W5-22B) warning signs on Mt Saltbush Road on both approaches to the access point for the development site in accordance with Part 2/4.11.2.5 of the MUTCD.

 

20.          Access is permitted from the subject lot (Lot 4 on SP180954) to the intersection on Mount Saltbush Road and the unnamed access road via the unnamed access road.  If access is required over the adjoining lots (Lot 2 on WV432 and Lot 5 on WV434) then an access easement must be established for this purpose.   

 

Earthworks

 

21.          All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

22.          If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

23.          All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction site and the CMDG Design Guidelines – D7.

 

Services Provisions

 

24.          Reticulated water and sewerage is unavailable to the development site. All supplies of potable water and disposal of waste water is to be by a suitably licensed contractor.

 

25.          Any onsite sewerage systems are to comply with On-Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

26.          The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.  Auxiliary water storage tanks with a minimum capacity of 45,000 litres for fire fighting purposes and 22,000 litres for potable water are to be provided onsite.

 

27.          The development is to be provided with an electricity supply adequate for the use.

 

28.          If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

 

 

 

29.          All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant CMDG Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

30.          Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Ancillary  Worker’s Accommodation

 

31.          A maximum of ten (10) ancillary accommodation units shall be permitted on site for the period of the approved quarrying operations (Extractive Industry) only.  Persons accommodated at the site must at all time be directly associated with the approved quarry operations on site.

 

32.          The developer is to ensure that the external cladding of the ancillary worker’s accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

33.          A minimum of three (3) metres separation is to be provided between all accommodation buildings. 

 

34.          Car parking for the ancillary workers’ accommodation is to be provided on site at a rate of one (1) parking space for each bed provided in the camp.  This area is to be paved with minimal dust producing materials or sealed.

 

35.          The ancillary workers’ accommodation area must be accessible by an all weather road.

 

36.          Stormwater runoff from roofed and impervious areas is to be controlled so as prevent environmental nuisance.   All discharges are to have erosion and sediment control devices installed.

 

37.          A fire evacuation plan is to be available for staff at the ancillary workers’ accommodation.  This plan is to be regularly reviewed and updated when required. 

 

38.          The standards and requirements of Queensland Development Code MP 3.3. – Temporary Accommodation Buildings and Structures must be complied with.

 

Rubbish Collection

 

39.          At all times while the use continues, waste containers shall be maintained on site and shall be emptied and the waste removed from the site on a regular basis.

 

Operations of Approved Use

 

40.          All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

41.          At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013.

 

 

 

 

42.          Weeds and pests are to be monitored and controlled in accordance with the Weed and Pest Management Plan shown in the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013 All efforts are to be made to prevent the spread of Class 2 Pest, parthenium in the area.

 

43.          Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays. The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on seven (7) days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.

 

44.          This approval relies on the environmental authority issued by a State agency for the environmentally relevant activity of extractive industry to set conditions for the environmental management of this site. If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

45.          The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Site Based Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Site Based Management Plan where the requirements are related to civil works and services and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Advertising Signs

 

46.          Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

47.          Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

48.          No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

49.          The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

 

No Cost to Council

 

50.          The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

51.          All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Infrastructure and Impact Contributions

 

52.          Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

53.          All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Charges Schedule - Local Roads Additional Impacts

 

1.            This condition is required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.            A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.            The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.            The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

 

5.            The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

 

6.            Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

7.            Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.            These charges can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                 8/0           

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.4

File Number: D14/5954

Subject Heading:                         Material Change of Use - "Extractive Industry" (up to 100,000 tonnes/yr) (2013/18705)

Location:                                          3187 Injune-Taroom Road, Beilba QLD 4454 (Lot 11 on WT15)

Applicant:                                         Annejeda Pty Ltd C/- StruXi Design

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

The application sought approval for a Material Change of Use - "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454 (described as Lot 15 on WT15).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 15 November 2013 and 6 December 2013. No submissions were received during this period.

 

Discussion:

Earlier during the meeting the Item had been laid on the table pending further investigation and discussion of some items during closed access.  Council resumed discussion and debate on the matter.

 

 

 

Resolution No. GM/02.2014/14

Moved Cr Price                                                             Seconded Cr Schefe  

That Council approve the application for Material Change of Use – "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454, described as Lot 11 on WT15, subject to the following conditions:

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.    The approved use may not commence until the Environmental Authority has been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

3.    All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorised harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity. 

 

4.    Queensland Rural Fire Service has advised construction standards for building in a medium bushfire risk area will apply.  Building construction is to accord with the Building Code of Australia and State Planning Guidelines for building in bushfire prone areas.

 

Complete and Maintain

 

1.   Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development Material Change of Use - "Extractive Industry”, in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

1188.12734 Sheet 002 Rev C

Site Plan

06/11/2013

1188.12734 Sheet 003 Rev B

Locality Plan

06/11/2013

1188.12734 Sheet 101 Rev A

Office Floor Plan

26/06/2013

1188.12734 Sheet 401 Rev A

Office Elevations – Sheet 1 of 2

26/06/2013

1188.12734 Sheet 402

Office Elevations – Sheet 2 of 2

26/06/2013

 

Site Based Management Plan

 

 

Gravel Pit Rehabilitation – Concept Plan

 

 

 

Typical Plan & Sections – Wet Sedimentation Basin, Rock Check Dam Detail, Sediment Fence – Sections Detail and Overflow Weir 

 

CIV1091/Traffic Report

Traffic Engineering Report

01/10/2013

CMDG-R-040 Rev C

Rural Roads Access and Property Access Over Table Drains

03/2012

D5

CMDG – Stormwater Drainage Design Guidelines

03/2012

D6

CMDG – Site Regarding Design Guidelines

 

 

4.    During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.   Stormwater, Erosion and Sediment Control is to be managed in accordance with the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design and in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.   The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely and that no nuisance of ponding is created within the vicinity of the development.

 

 

12.   There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

 

 

 

Services Provisions

 

13.   Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

14.   Any onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

15.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

16.   The development is to be provided with an electricity supply adequate for the use.

 

17.   All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant CMDG Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

18.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access

 

19.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

20.   The entrance to the site is to be upgraded in accordance with drawing CMDG-R-040 Rev C – Rural Road Access and Property Access over Table Drains - Accesses Along Rural Roads ADP > 1000 VPD, dated 03/2012. The corner radius is to be a minimum of 30 metres.

 

21.   Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site must be repaired to Council’s satisfaction.

 

22.   All weather vehicle access shall be provided for traffic movement within the development site.

 

23.   Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

24.   Install “Truck” (W5-22B) warning signs on Injune Taroom Road on both approaches to the access point for the development site in accordance with Part 2/4.11.2.5 of the MUTCD.

 

25.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

26.   All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

27.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

28.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites and the CMDG Design Guidelines – D7.

 

Rubbish Collection

 

29.   At all times while the use continues, waste containers shall be maintained in onsite and shall be emptied and the waste removed from the site on a regular basis.

 

Operations of Approved Use

 

30.   All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

31.   Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays.  The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on 7 days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.

 

32.   Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.5 shown in the Site Based Management Plan prepared by StruXi Design. All efforts are to be made to prevent the spread of Class 2 Pest, Parthenium in the area.

 

33.   The operator is to develop and implement appropriate bushfire mitigation plans for the development site prior to commencement of the use.

 

34.   This approval relies on the environmental authority issued by a State agency for the environmentally relevant activity of extractive industry to set conditions for the environmental management of this site. If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

35.   The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Site Based Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Site Based Management Plan where the requirements are related to civil works and services and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Advertising Signs

 

36.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

37.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

38.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

39.   The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

No Cost to Council

 

40.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

41.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Infrastructure and Impact Contributions

 

42.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

43.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

 

 

 

3.    The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Planning Officer

 

At cessation of discussion and debate on the abovementioned items, Cr. Wason entered the Chamber at 1.34pm.

 

The Mayor left the Chamber at 1.35pm, with the Deputy Mayor assuming the Chair during his absence.


 

Item Number:                                    13.5

File Number: D14/6153

Subject Heading:                         Application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532). 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

Discussion:

Earlier during  the meeting, the matter had been laid on the table to allow officers additional time to investigate any further complaints received from the public concerning operations of the current facility.  A ‘Mover’ and ‘Seconder’ for the motion had been obtained, however, no vote was taken on the matter at that time.

 

Council further discussed the need for conducting an inspection of the site prior to a formal vote being undertaken.  Council also determined that the matter should be deferred until such time as this inspection had been completed, and the applicant had been formally advised of the intended presentation date of the application to Council, as was requested by the applicant through the application process.

 

Resolution No. GM/02.2014/15

Moved Cr Newman                                                        Seconded Cr Chambers

 

That Council defer determination of the application until the General Meeting on 26 February 2014, to allow the submitter an opportunity to be advised of the formal application presentation date to Council, and to allow an opportunity for Councillors to conduct a site inspection of the facility.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Town Planner

 

The Mayor entered the Chamber at 1.37pm, and assumed the Chair.

 


 

Item Number:                                    C.1

File Number: D14/4502

Subject Heading:                         Extension of Current Waste Collection Contracts

Location:                                          Maranoa Region

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Council’s waste collection contracts are due to expire on 30 June 2014.  The current contracts all include a clause which allows for an extension of the term for a period of two (2) years.

 

A waste strategy is currently being developed, and will investigate the possibility of introducing household kerbside recycling across the Maranoa.   The strategy will not be completed before the current contracts expire.   An extension of all the waste contracts would provide sufficient time for Council to complete the strategy including investigating household kerbside recycling options. 

 

Resolution No. GM/02.2014/16

Moved Cr Chambers                                                      Seconded Cr Flynn  

That Council agree to extend the following waste collection contracts to 30 June 2016:

 

a.     Contract No. 01/09 Provision of a Domestic Waste and Dead Animal Collection and Removal Service for Roma – BRACA Pty Ltd.

 

b.    Contract 11/32 Provision of a Domestic Waste Collection and Removal Service for Injune (NA & JA Gray).

 

c.     Contract 10/40 Provision of a Domestic Waste Collection and Removal Service for Mitchell, Mungallala, Amby and Muckadilla – AL Cherry & MG Pearce.

 

d.    Contract 10/39 Provision of a Domestic Waste Collection and Removal Service for Wallumbilla, Yuleba and Jackson – BRACA Pty Ltd.

 

e.   Contract 10/42 Provision of a Domestic Waste Collection and Removal Service for Surat - GE & JD Grams.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                    C.2

File Number: D14/5630

Subject Heading:                         Aboriginal Family Legal Service - Extension of Service Agreement

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

The Aboriginal Family Legal Service Southern Queensland was due to go to a competitive tender November 2013.

 

This has not occurred, and instead an extension of the current service agreement from June 2014 to December 2014 is proposed by the Prime Minister and Cabinet of Indigenous Affairs.

 

 

 

Resolution No. GM/02.2014/17

Moved Cr Denton                                                          Seconded Cr O'Neil  

 That Council:

 

1.     Support the Aboriginal Family Legal Service Advisory Committee Inc’s expressed preference to operate independent of a local government environment and therefore decline the offer to extend the service agreement from June 2014 to December 2014.

 

2.     Provide a letter of support to the Aboriginal Family Legal Service Advisory Committee Inc in support of their desire to provide the Aboriginal Family Violence Prevention Legal Service Program for the Southern Queensland Region.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Item Number:                                    21.3

File Number: D14/6080

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    December 2013

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/02.2014/18

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

1.    Receive and note the Officer’s report as presented.

 

2.     Further discuss Roma Quarry operations and use of material at an upcoming Workshop of Council. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Corporate, Community & Commercial  Services/Director – Infrastructure Services

 


 

Item Number:                                    21.4

File Number: D13/63917

Subject Heading:                         South St Affordable Housing Project

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Council has a tripartite agreement with Origin (APLNG) and Horizon Housing Solutions Ltd to develop Council owned land in South St Roma namely Lots 3&4 on SP179588 & Lot 6 on SP184948.  Up to 18 dwellings, 7x3 bedroom and 11x2 bedroom townhouses will be constructed commencing in April 2014.

 

The development has an approved development application and prior to the commencement of construction, settlement must occur.  Council has agreed to contribute the land.   

 

Council is in receipt of settlement documents for signature which under the terms of contract of sale is due on 14 February 2014.  This report sought Council’s agreement to settle and resolution as to the terms of settlement. 

 

Resolution No. GM/02.2014/19

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That

  1. Council agrees to settlement of sale of Lots 3&4 on SP179588 & Lot 6 on SP184948 to Horizon Housing Solutions Ltd in exchange for townhouse/s 1.1 & 4.1 per attached concept drawings, valued at $680,000.00.

 

  1. In settlement Council agrees to pay the difference of the valuation of its contribution of land, and the value of the units namely $230.000.00. 

 

  1. Council authorises its Chief Executive Officer to sign off on contract of sale and settle accordingly.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

Item Number:                                    21.5

File Number: D13/64464

Subject Heading:                         Maranoa Retirement Village - Petty cash Write-off of funds

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Request for write-off of outstanding petty cash funds from the closed Maranoa Retirement Village.

 

Resolution No. GM/02.2014/20

Moved Cr Denton                                                          Seconded Cr Wason  

Council approve the write–off of outstanding petty cash funds for the now closed Maranoa Retirement Village.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/398

Subject Heading:                         Land Swap - Currey Street and Roma Airport

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council has received correspondence from Santos requesting formal discussions commence on the opportunity for a mutually beneficial land swap arrangement. 

 

This matter is in preliminary stages and Council was asked to consider the proposal, and provide direction.

 

Resolution No. GM/02.2014/21

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council commence formal discussions with Santos on the possibility of the two entities swapping the existing Santos site in Currey Street for vacant land at the Roma Airport.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    LC.2

File Number: D14/8027

Subject Heading:                         Mitchell demountables - Rent

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

It is requested that Council set a rent value for the relocated demountables in Mitchell.

 

The demountables are two bedrooms, fully furnished with disability access available for two of the four buildings.

 

Based on current market value and the existing tenants’ income, it is recommended that rent be set at $150 / fortnight.

 

Resolution No. GM/02.2014/22

Moved Cr Denton                                                          Seconded Cr Flynn  

Council approve and set the rent for the Mitchell demountables at $150 / fortnight.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 


 

 

Item Number:                                    LC.3

File Number: D14/6840

Subject Heading:                         Agreement to Lease - Airport AccomModation Village

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Subsequent to Council’s resolution to sign an agreement to lease with Resource Connect at the General Meeting on 3 March 2013 (Resolution Number GM/03.2013/20). Council officers and Resource Connect executives have been negotiating the details of both the draft agreement to lease and lease documents. These agreements are consistent with Council’s original expectations and ready for signature.

 

This report sought a Council resolution to authorise the Chief Executive Officer to sign off as requested, given that some time has lapsed since the original resolution.

 

Resolution No. GM/02.2014/23

Moved Cr Newman                                                        Seconded Cr Price  

That Council authorise the Chief Executive Officer to sign the negotiated “Agreement to Lease” and lease documents with Resource Connect as the next step in the Roma Airport Accommodation Village project.

 

MOTION LOST                                                                                                               3/6

 

Responsible Officer

Manager - Economic & Community Development

 

Resolution No. GM/02.2014/24

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council not proceed with the Roma Airport Accommodation Village Project.

 

CARRIED                                                                                                                      6/3

 

Responsible Officer

Manager – Economic & Community Development

 

 


 

Item Number:                                    LC.4

File Number: D14/7509

Subject Heading:                         Updates to Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report recommended adjustment to the Organisational Structure to incorporate three newly reshaped positions, with one of those positions previously approved by Council but not yet appointed.

 

Resolution No. GM/02.2014/25

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That the following positions be approved for immediate advertising:

 

·                     Manager IT Solutions   (Formally Specialist – Business Systems Support)

·         Coordinator Corporate, Community & Commercial Services  (incorporating Delegations & Authorisations project approved at the last Council meeting)

·         Support Officer – Corporate & Commercial Services  (Financial Operations, Administration & Information Services, Saleyards, Quarry)

 

With funding incorporated into the current quarterly budget review.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Corporate, Community & Commercial Services

Specialist – Strategic Finance (For Budget Amendments)

 

 

Item Number:                                    L.4

File Number: N/a

Subject Heading:                         Appointment of Acting Chief Executive Officer

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Council’s approval was sought for the appointment of an “Acting Chief Executive Officer” to cover duties during a month of annual leave, as requested by the Chief Executive Officer.

The Local Government Act 2009  prescribes under Section 195 of the Act –

A local government may appoint a qualified person to act as the chief executive officer during-

(a)   Any vacancy, or all vacancies, in the position; or

(b)   Any period, or all periods, when the chief executive officer is absent from duty or cannot, for another reason, perform the chief executive officer’s responsibilities.

 

  

Resolution No. GM/02.2014/26

Moved Cr Denton                                                          Seconded Cr Wason

That Council approve the appointment of Michael Parker in the position of Acting Chief Executive Officer for a period of one (1) month, while the Chief Executive Officer is on Annual Leave, commencing 17 February 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Human Resources

Item Number:                                    L.5

File Number: N/a

Subject Heading:                         verbal report – update on licence to occupy agreement – arthur Street carpark

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

The Chief Executive Officer advised Council of the successful conclusion to agreement negotiations for the Arthur Street Carpark, including approval for the extended term to include the option of two (2) years as originally requested by Council.

 

  

Resolution No. GM/02.2014/27

Moved Cr Denton                                                          Seconded Cr Wason

That the information be noted.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.59pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 February 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.