Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 26 February 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 21 February 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Acting Chief Executive Officer:                Mr Michael Parker

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on February 26, 2014 at 9.00am.

Michael Parker

Acting Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  26 February 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  12 February 2014............................................................................................... 5

 

4            Business arising from Minutes

 

5            On the Table

5.1         Application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)            9

Prepared by:      Rebecca Van der Meer, Town Planner

Attachment 1:    Body of Report........................................................................ 56

Attachment 2:    Plans of Development........................................................... 72  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion

8.1         Material Change of Use - "Motel" (25 Units) (File: 2012/18213)............. 82

Prepared by:      Wendy Newman, Councillor  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

10.1      Second Quarter Budget Review 2013/14.................................................... 85

Prepared by:      Claire Alexander, Specialist - Strategic Finance

Attachment 1:    Capital Works Summary Budget Review Second Qtr 2013-14(2)     90

Attachment 2:    Summary 6th Monthly Budget Review 2013-14V1(2)..... 91

Attachment 3:    Summary of Operating Revenue  Expenses Budget Review Second Qtr 2013-14(2).......................................................... 97

10.2      Comet Ridge Pipeline Agreement ............................................................. 101

Prepared by:      Michael Parker, Acting Chief Executive Officer

Attachment :      Installation and Maintenance of pipeline Infrastructure - Comet Ridge Wallumbilla............................................................... 103

 

11          Corporate, Community & Commercial Services

11.1      Maranoa Early Learning - Council Co-Contribution Toward Refurbishment            129

Prepared by:      Julie Neil, Manager - Community Services

Attachment 1:    Preliminary report - Struxi Pty Ltd - Maranoa Early Learning Centre     131

Attachment 2:    Elemental Cost Analysis - Maranoa Early Learning Centre       138

Attachment 3:    Department ~ of Essential Upgrades Grant Program for Non for Profit Early Childhood Education and Care Centres  for Maranoa Early Learning...................................................................... 139

11.2      Council Initiated Advisory Committee Meeting Minutes....................... 140

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Saleyards Advisory Committee Meeting Minutes - 28/11/13       142

Attachment 2:    Airport Advisory Committee Meeting Minutes - 06/11/13 146

Attachment 3:    Airport Advisory Committee Meeting Minutes - 04/12/14 152

11.3      Installation of Bulk Water Storage for Queensland Rural Fire Service 156

Prepared by:      Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Attachment 1:    Proposed bulk water storage Roma Airport..................... 158

Attachment 2:    Proposed bulk water storage Injune Airport.................... 159

 

12          Infrastructure Services

12.1      Request - Bitumen Seal Cnr Chambers and Creek Streets, Amby.... 160

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Councillor Feedback - Cr. Wason - Coral Beitz - Various concerns - Amby...................................................................................... 165

Attachment 2:    Letter to Coral Beitz regarding Councilor Customer Feedback Form - Amby Hall and Mitchell Pool........................................... 166

Attachment 3:    Acknowledgement Letter to Coral Beitz Re: Request for Bitumen Seal - Chambers and Creek Streets, Amby..................... 167

12.2      Request Taxi Rank Expansion .................................................................. 168

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Department of Transport and Main Roads - Request for Taxi Ranks - 09/01/2014.......................................................................... 171

Attachment 2:    Request for Taxi Ranks outside Hotels in Roma - Roma Cabs - George Noble....................................................................... 172

Attachment 3:    Acknowledgement Letter to George & Jennifer Noble Re: Request for Taxi Ranks outside hotels in Roma............................ 174

 

13          Development, Facilities & Environmental Services

13.1      Proposed redevelopment of Garth Cox Memorial Park in Yuleba..... 175

Prepared by:      Penelope Howland, Coordinator - Community Development (Yuleba/Wallumbilla)

13.2      Compliance Policy Framework................................................................... 179

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment :      Compliance Policy Framework.......................................... 183

13.3      Red Neck Mud Derby Event......................................................................... 194

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

13.4      Material Change of Use - "Undefined Use" (Non-resident Workforce Accommodation – 40 Units) (File: 2013/18781)....................................... 198

Prepared by:      Jessica Reiser, Planning Officer

Attachment 1:    Body Of Report..................................................................... 208

Attachment 2:    Development Plans............................................................. 224

13.5      Application for Permanent Road Closure................................................ 232

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Proposed Permanent Road Closure................................ 234

Attachment 2:    Map of proposed road closure........................................... 240

13.6      Funding Agreement Origin (APLNG) Roma Sewerage Augmentation 241

Prepared by:      Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

 

 

C           Confidential Items

 

C.1        Tender APLNG-WP3b – Civil Works to widen Yuleba Taroom Road ch 35.5km – 37.2km including upgrade of intersection at Reedy Creek Road

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.2        Mitchell - Removal of Pensioner Cottages

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Roma Flood Mitigation Project - Material for Construction of Stage 1 Levee

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

21          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 February 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Minutes Officer – Kelly Rogers in attendance.

 

AS REQUIRED

Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Economic & Community Development – Ed Sims, Coordinator Waste – Margaret Milla, Manager Facilities – Tanya Mansfield, Coordinator Planning – David Fermer, Specialist Development Engineer – Ruth Golden.

 

GUESTS

 

Members of the ‘Older Men’s Group Roma.’

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.10am, extending a warm welcome to members of the ‘Older Men’s Group,’  who were present in the gallery. 

 

APOLOGIES  

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/02.2014/01

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (1-22.01.14) held on 22 January 2014 be confirmed.

 

CARRIED                                                                                                                      9/0

 

The Chief Executive Officer requested confirmation from Cr. Peter Flynn that the minutes adequately reflected his recorded vote against the motion for Resolution No. GM/01.2014/38.  Cr Flynn confirmed the record as presented as being appropriate.

 

This reference was found on page  46 of the Minutes, included as part of the General Meeting Business Paper.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/26112

Subject Heading:                         Material Change of Use - "Motel" (25 Units)(File: 2012/18213)

Location:                                          39 Lovell Street, Roma (Lot 1 on RP30940)

Applicant:                                         Onyamate Pty Ltd C/- Fyfe Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

This application sought to carry out a Material Change of Use (Motel – 25 units) on land at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940. The proposed development consists of 25 units and a manager’s residence in three, one storey accommodation buildings and one, two storey residence.

 

The proposed development is inconsistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.

 

Resolution No. GM/02.2014/02

Moved Cr Newman                                                        Seconded Cr Denton  

 

Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:

 

 

1.       The entirety of the site is identified within the 1 in 100 year ARI flooding area.

 

2.       The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.

 

3.       The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.

 

 

 

4.       The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.

 

5.       The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.

 

6.       It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.

 

7.       In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.2

File Number: D14/4623

Subject Heading:                         Opportunity to propose name change at Surat Recreation Reserve

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

During Community and Local Plan consultation, residents identified there was a lack of facility signage as well as outdated signage at many of the region’s major facilities. One of the facilities recognised as requiring signage was the area known as Surat Racecourse Reserve.

 

This facility was one of the chosen sporting facilities to receive signage as part of regional signage purchased in the 2012/13 Sport and Recreation budget. Prior to fabrication of the sign, an enquiry was lodged with the sporting groups who operate from the Surat Racecourse, to ascertain if they identified with Council’s terminology of Surat Racecourse Reserve for this area.

 

It was communicated that many did call it by the same name but would welcome the opportunity before a sign was manufactured, to suggest to Council some proposed suggestions for a new name for this area. During the control of Warroo Shire Council, a name change honouring a past Mayor was unsuccessfully suggested by a Councillor at that time.

 

The group had previously requested that Council consider offering the community a chance to suggest reflective names that affiliate with the Surat and district area or that of recorded history. This request was subsequently approved by Council with the survey results presented to Council’s further consideration.

 

 

Resolution No. GM/02.2014/03

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council endorse naming the area (presently referred to as “Surat Racecourse Reserve”)  as “Warroo Sporting Complex,” in line with the results of a recent survey that named this as the preferred choice by the majority of the survey responders.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being owner of the parcel of land in relation to the application presented to Council for consideration.  In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason also declared a potential perceived ‘Conflict of Interest’ in Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705), as the application submitted under item 13.3, if approved, could potentially be seen as a market competitor to the application put forward under  Item 13.4.

 

Cr. Wason left the Chamber at 9.18am, taking no further part in discussion or debate on the abovementioned items.

 

Item Number:                                    13.3

File Number: D14/4915

Subject Heading:                         Material Change of Use - "Extractive Industry" & Environmentally Relevant Activity (ERA)16 Extractive and Screening Activities (2013/18740)

Location:                                          Mount Saltbush Road, Mooga QLD 4455 (Lot 2 on SP180954)

Applicant:                                         MCG Quarries Pty Ltd

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006.  No submissions were received during the public notification period (9 November 2013 to 4 December 2013).

 

The proposed development is generally consistent with the provisions of the Bungil Shire Planning Scheme 2006, including the Desired Environmental Outcomes and the Rural Zone Code.

 

Discussion:

Council at length discussed the increasing number of Extractive Industry Applications received by Council for consideration.  A ‘Mover’ and ‘Seconder’ for the motion was requested by the Mayor and recorded as stated below, however, Council determined that this and Item 13.4 should be deferred for further discussion at a later point during the meeting, to enable consideration of some ‘Commercial in Confidence’ matters as part of the Confidential items discussion.  No vote was taken on the matter at that time and the matter was laid on the table.

 

 

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council approve the application for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes  – 1 million tonnes per year), including ancillary workers’ accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954, subject to the conditions outlined in the Officer’s Report.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Coordinator - Planning

 

 

 

Item Number:                                    13.4

File Number: D14/5954

Subject Heading:                         Material Change of Use - "Extractive Industry" (up to 100,000 tonnes/yr) (2013/18705)

Location:                                          3187 Injune-Taroom Road, Beilba QLD 4454 (Lot 11 on WT15)

Applicant:                                         Annejeda Pty Ltd C/- StruXi Design

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

The application sought approval for a Material Change of Use - "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454 (described as Lot 15 on WT15).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 15 November 2013 and 6 December 2013. No submissions were received during this period.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, along with Item 13.3, as part of the Confidential Items segment, for the same reasons that some matters were ‘Commercial in Confidence’ as identified as part of the ‘Discussion’ record for Item 13.3.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting as part of the ‘Confidential Items’ discussions.

 

 

 

Item Number:                                    13.5

File Number: D14/6153

Subject Heading:                         Application for Material Change of Use "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code.  

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, in order for officers to further investigate any complaints received from the public concerning current operations at the site.  A ‘Mover’ and ‘Seconder’ for the motion was requested and recorded as follows, however, no vote was taken at that time.

 

 

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), subject to the conditions outlined in the Officer’s Report.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Town Planner

 

 

Item Number:                                    13.6

File Number: D14/6210

Subject Heading:                         Application for Material Change of Use "Storage Facility" (File: 2013/18650)

Location:                                          7 Derrick Drive, Roma QLD 4455 (Lot 14 on SP229814)

Applicant:                                         Warrego Equities C/- StruXi Design

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary:  

This application sought approval for a Material Change of Use - “Storage Facility” on land at 7 Derrick Drive, Roma QLD 4455, described as Lot 14 on SP229814. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (1 October 2013 to 23 November 2013).

 

The proposed development is consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

Resolution No. GM/02.2014/04

Moved Cr Price                                                             Seconded Cr Wason  

 

That Council approve the application for a Material Change of Use - “Storage Facility” on land at 7 Derrick Drive, Roma QLD 4455, described as Lot 14 on SP229814, subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

 

 

 

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1188.13805 Sheet 002 Rev B

Site Plan

11/06/2013

1188.13805 Sheet 003 Rev A

Vehicle Manoeuvring

30/05/2013

106118

Stormwater Management Plan prepared by Baker Rossow Consulting Engineers

12/07/13

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design Guideline

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

 

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Richmond to Roma Gas Flow Line (Roma Town Gas Supply Line)

 

10.   The development must not in any way hinder the operation and maintenance of the of the gas pipeline located adjacent to the southern boundary of the site, in compliance with Australian Standard AS2885.

 

11.   “As constructed” plans and details of the development are to be provided to Santos Ltd as holder of the pipeline licence.   

 

12.   Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points must not be removed without the prior written authority of Santos Ltd, as holder of the pipeline licence.

 

13.   Above-ground markers (AGMs) must be surveyed prior to any authorised disturbance and a copy of the surveyed plans provided to Santos Ltd and Council.

 

14.   The developer shall obtain approval from Santos Ltd as holder of the pipeline licence prior to conducting any excavation works in proximity to the gas pipeline.  The developer is to supply Council with written confirmation that all such works have been undertaken in accordance with requirements of Santos Ltd.

 

15.   Building materials and equipment must not be stored over or in the vicinity of the gas pipeline.

 

Stormwater and Drainage

 

16.   Stormwater runoff from the site is to be discharged in accordance with the Stormwater Management Plan prepared by Baker Rossow Consulting Engineers dated 12/07/13, to a lawful point of discharge in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

17.   Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

18.   Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Stormwater runoff from the site must not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

19.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

20.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

 

Earthworks

 

21.   The development will be subject to the ‘Filling and Excavation Code 5.2 of Part 5’. Earthworks are to be undertaken in accordance with Schedule 7: “Standards for Construction Activity” of Roma Town Council Planning Scheme 2006  and the CMDG D6 ‘Site Regrading’ Design Guidelines.

 

22.   Detailed plans for any site work shall be incorporated in an application for operational works.  These plans will include but not be limited to:

 

a.    Areas of cut and fill delineated either by shading or line;

b.    Existing and finished surface levels;

c.    Quantities of cut and fill;

d.    Retaining wall location and height;

e.    Existing council infrastructure and how this will be managed;

f.     Cross-sections showing the transition at boundaries;

g.    Easements;

h.    Erosion and sediment controls suitable for the size of the earthworks area.

 

Erosion Control

 

23.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

24.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

25.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

26.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Services Provisions

 

27.   Connections to an electricity reticulation service shall accord with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

29.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

30.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

31.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

32.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.   Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

34.   Vehicle access from the development site to Roma Downs Road is not permitted.

 

35.   A minimum of sixteen (16) car parking spaces, including one (1) space for persons with disabilities, are to be provided onsite in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.

 

36.   Heavy vehicle parking areas are to be provided onsite in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.

 

37.   Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

38.   Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009.

 

39.   Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

40.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

41.   Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

42.   All vehicle movements within the site are to be clear of proposed parking areas and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

43.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

44.   All heavy vehicle parking spaces and manoeuvring areas are established with all-weather gravel hardstand surface.

 

 

 

 

 

 

 

45.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

46.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Signage and Linemarking

 

47.   Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

48.   Pavement line marking to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping and Fencing

 

49.   Landscaping is to be provided with a minimum width of two metres adjacent to the perimeter of the development site, excluding vehicle accesses and, integrated in the car parking and manoeuvring area adjacent to the Derrick Drive frontage in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.  Vegetation is to comprise a mix of shrubs and groundcovers.

 

50.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

51.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Rubbish Collection

 

52.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

53.   All waste containers shall be shielded from the view of travelling public and neighbours.

 

Avoiding Nuisance

 

54.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

55.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

56.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

57.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

 

 

58.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

59.   The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

60.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

61.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

62.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

63.   An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $66,280.00 is payable to the Council. Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply, sewerage and community infrastructure networks. The payments to be made are equivalent to the infrastructure charges that would be payable as if the land was within the Roma Priority Infrastructure Area. A part-payment of $48,780.00 is to be paid to Maranoa Regional Council before plan sealing.  The balance of the payments is to be paid to Maranoa Regional Council within one year of the approved use commencing.  When the balance of the payments is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges. The payments do not include the costs of connecting the development site to the infrastructure networks within the Roma Priority Infrastructure Area.

 

Unless specified differently by other conditions of this approval or related approvals, the developer is responsible for making the network connections to the infrastructure networks within the Roma Priority Infrastructure Area at the applicable standards or paying the costs to the Maranoa Regional Council to connect the development site to the infrastructure networks within the Roma Priority Infrastructure Area.

 

The developer can enter into an infrastructure agreement with the Maranoa Regional Council to cover any matters related to infrastructure.

 

No Cost to Council

 

64.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

65.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Town Planner

Item Number:                                    13.7

File Number: D14/6833

Subject Heading:                         Naming of South St Affordable Housing Development

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Council is developing its land in South St Roma into an affordable housing solution for the community with its partners Horizon Housing Company and Origin (APLNG).  The development in Roma will give key workers, local residents, families and seniors the opportunity to rent at a significant discount from market rent or buy quality homes at a reasonable price.

 

Located on vacant land situated at 10 - 12 South Street, Roma the development will deliver 18 two and three bedroom townhouses for affordable sale and rent. To minimise the risk associated with oversupplying the market the development will be delivered over two stages.

 

It is located adjacent the historical site of the Lander Oil Company (1923) No4 oil well.  In keeping with the history of the area the partners in the development wish to promote it as the “Lander No 4 Estate”.

 

Resolution No. GM/02.2014/05

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council endorse the naming of the South St Affordable Housing Project “Lander No 4 Estate”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

  

COUNCILLOR REPORT

 

Item Number:                                    22.1

File Number: D14/6922

Subject Heading:                         Participation in the Mayors' Challenge – 2013 Golding's PBR Bull Ride - Cunnamulla Fella Festival

Author and Councillor’s Title:           Cr. Robert Loughnan

Councillor’s Summary:

The Cunnamulla Fella Festival, held annually, is one of the Paroo Shire’s signature events.  Part of this celebration is the Golding’s PBR Bull Ride, which includes a ‘Mayor’s Challenge’ event, which attracts a nomination fee of $150.  Participation in events such as this strengthens ties with neighboring Councils and raises the profile of the Maranoa region in southwest Queensland.

 

Resolution No. GM/02.2014/06

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council endorse entry into the Mayor’s Challenge as part of the 2013 Golding’s PBR Bull Ride and arrange payment of the associated entry fee of $150.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

Late Items

 

Item Number:                                    L.1

File Number: D14/3128

Subject Heading:                         Application for Permit to Occupy

Location:                                          Lot 126 on Crown Plan E5376 - Camping and Water Reserve

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Permit to Occupy over Lot 126 on Crown Plan E5376 – being Camping and Water Reserve.

 

Resolution No. GM/02.2014/07

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council advise the Department of Natural Resources and Mines that Lot 126 on Crown Plan E5376 being a Camping and Water Reserve is still required for its gazetted purpose and Council objects to the application for a Permit to Occupy over the reserve. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

The Director Development, Facilities & Environmental Services declared a potential perceived ‘Conflict of Interest’ in the following item due to his sons being participating members of the Roma PCYC boxing program, however, he did state that he did not participate in the development or authorisation of the Officer’s report presented to Council for consideration.

 

Item Number:                                    L.2

File Number: D14/6830

Subject Heading:                         Mitchell Bound Boxing Club User Agreement 

Location:                                          46 Cambridge Street, Mitchell

Applicant:                                         Mitchell Bound Boxing Club

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

In January 2014 Council was approached regarding the availability of a shed or building in Mitchell in which the ‘Mitchell Bound Boxing Club’ could train.

 

 

Resolution No. GM/02.2014/08

Moved Cr Schefe                                                           Seconded Cr Flynn  

That Council enter into a User Agreement with ‘Mitchell Bound Boxing Club’ for the use of the building known as the old bar at Mitchell Showgrounds, for a period of one (1) year with Council to pay all outgoings and no rent to be charged.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

 

Item Number:                                    L.3

File Number: D14/7940

Subject Heading:                         Submissions to Goverment Inquiries – Mobile Coverage Program & Queensland Rail Freight Inquiry

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

Maranoa Regional Council has been provided with the opportunity to submit responses to the Commonwealth Government’s Mobile Telephone Coverage Program Discussion Paper and the Queensland Government’s Rail Freight Inquiry.

 

Council’s feedback and approval was sought prior to submitting the response documents attached to the Officer’s report. 

 

Resolution No. GM/02.2014/09

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

1.     Endorse the submission documents for the Mobile Coverage Program Discussion Paper and the Rail Freight Inquiry as discussed at the Council’s workshop on 11 February 2014, and attached to the Officer’s report.

 

2.     Approve the Chief Executive Officer to sign cover letters, on Council’s behalf, for both submissions.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

  

Resolution No. GM/02.2014/10

Moved Cr Denton                                                          Seconded Cr O'Neil

That Council amend the meeting schedule to include Items 13.3 and 13.4 as part of the ‘Confidential Items’ segment of the agenda, to allow for closed discussion concerning ‘Commercial in Confidence’ matters raised in consideration of the abovementioned items.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.01am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.45am.

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

         

(a)        the appointment, dismissal or discipline of employees;

(b)             industrial matters affecting employees;

          (c)      the local government budget;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/02.2014/11

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 10.46am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Wason declared a ‘Conflict of Interest’ in item 13.3 “Material Change of Use – “Extractive Industry” & Environmentally Relevant Activity (ERA) 16 – Extractive and Screening Activities,  due to him being owner of the parcel of land under application.  In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the sites. 

 

Concerning Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705) Cr. Wason declared a perceived ‘Conflict of Interest’ in the matter due to the application submitted under Item 13.3, if approved,  potentially being seen as a market competitor to the application put forward under Item 13.4.

 

Cr. Wason left the Chamber at 10.47am, taking no further part in discussion or debate on the abovementioned items.

 

At cessation of discussion on the abovementioned items, Cr. Wason entered the Chamber at 11.14am.

 

Cr. O’Neil left the Chamber at 10.51am.

Cr. O’Neil entered the Chamber at 10.52am.

 

The Mayor left the Chamber at 12.24pm.

The Mayor entered the Chamber at 12.27pm.

 

Cr. Denton left the Chamber at 12.25pm.

Cr. Denton entered the Chamber at 12.26pm.

 

Cr. Flynn left the Chamber at 12.47pm.

Cr. Flynn entered the Chamber during adjournment for lunch.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.51pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.31am

 

Resolution No. GM/02.2014/12

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council open the meeting to the public at 1.32pm.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being owner of the parcel of land in relation to the application presented to Council for consideration.  In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason also declared a potential perceived ‘Conflict of Interest’ in Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705), as the application submitted under item 13.3, if approved, could potentially be seen as a market competitor to the application put forward under  Item 13.4.

 

Cr. Wason left the Chamber at 1.32pm taking no further part in discussion or debate on the following two items (13.3 & 13.4).

 

 

Item Number:                                    13.3

File Number: D14/4915

Subject Heading:                         Material Change of Use - "Extractive Industry" & Environmentally Relevant Activity (ERA)16 Extractive and Screening Activities (2013/18740)

Location:                                          Mount Saltbush Road, Mooga QLD 4455 (Lot 4 on SP180954)

Applicant:                                         MCG Quarries Pty Ltd

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers’ accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006.  No submissions were received during the public notification period (9 November 2013 to 04 December 2013).

 

The proposed development is generally consistent with the provisions of the Bungil Shire Planning Scheme 2006, including the Desired Environmental Outcomes and the Rural Zone Code.

 

Discussion:

Earlier during the meeting the Item had been laid on the table pending further investigation and discussion during closed access.  A ‘Mover’ and ‘Seconder’ was recorded for the motion, however, no vote was taken on the motion at that time.  Council resumed discussion and debate on the matter.

 

Resolution No. GM/02.2014/13

Moved Cr Chambers                                                      Seconded Cr Newman  

Council approve the application for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes  – 1 million tonnes per year), including ancillary workers accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 4 on SP180954, subject to the following conditions:

 

 

Preamble

 

1.             Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

2.             The approved use may not commence until the Environmental Authority has been given in relation to the Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

Complete and Maintain

 

1.             Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.             Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.             Maintain the approved development being a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 2(b) & 3(b) – Extraction and Screening (from 100,000 tonnes  – 1 million tonnes per year) including ancillary workers’ accommodation (10 Units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1638.002

Figure 2 – Site and Surrounds

29 July 2013

1638.003

Figure 1 – Site Location Plan

29 July 2013

1638.015

Figure 7 – Conceptual Stormwater Management Plan

30 July 2013

1638.017

Figure 11 – Conceptual Rehabilitation Management Plan

30 July 2013

1638.018

Figure 9 – Batter Treatments

23  August 2013

1638.019

Figure 10 – Schematic of Quarry Bench Rehabilitation

29 July 2013

1638.020

Figure 9 – Typical Temporary Demountable Buildings

29 July 2013

1638.023

Conceptual Quarry Layout with Remnant Vegetation Overlay

28 September 2013

Document 1638_610_001

Mt Saltbush Quarry, Mooga, Queensland, Site Based Management Plan. Version 1

22 August 2013

 

4.             During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.             All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.             All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.             The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

 

8.             All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

9.             Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site shall be repaired to at least its previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may be paid to Council for the Council to carry out the repairs.

 

Latest versions

 

10.          Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.          Stormwater, Erosion and Sediment Control is to be managed in accordance with the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013,  the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.          The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely for the development and that no nuisance of ponding is created within the vicinity of the development.

 

13.          There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Access and Roadworks

 

14.          The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.          The unnamed council road between Mt Saltbush Road and the site entrance is to be upgraded to a formed all weather gravel road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural access (100-149 VPD), to the following standard:

Formation width:          8.0m

Pavement width:          7.0m

 

16.          The intersection between the unnamed council road and Mt Saltbush Road is to be upgraded in accordance with DTMR Standard Drawing D04-221 Standard Access (Minor) Radius 30m. This will include a 2 coat bitumen seal or asphalt and associated drainage from the edge of pavement on the Mt Saltbush Road to the Dingo Barrier Fence grid. The minimum 7m wide sealed pavement is to extend a minimum of 20m from the grid along the unnamed road to prevent sediment being washed into the grid base.

 

17.          A 50mm thick overlay of asphalt is to be placed on Mt Saltbush Road existing pavement extending 20m either side of the intersection. The ends of the overlay are to be transitioned smoothly back to the existing bitumen surface height. 

 

18.          All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.          Install “Truck” (W5-22B) warning signs on Mt Saltbush Road on both approaches to the access point for the development site in accordance with Part 2/4.11.2.5 of the MUTCD.

 

20.          Access is permitted from the subject lot (Lot 4 on SP180954) to the intersection on Mount Saltbush Road and the unnamed access road via the unnamed access road.  If access is required over the adjoining lots (Lot 2 on WV432 and Lot 5 on WV434) then an access easement must be established for this purpose.   

 

Earthworks

 

21.          All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

22.          If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

23.          All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction site and the CMDG Design Guidelines – D7.

 

Services Provisions

 

24.          Reticulated water and sewerage is unavailable to the development site. All supplies of potable water and disposal of waste water is to be by a suitably licensed contractor.

 

25.          Any onsite sewerage systems are to comply with On-Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

26.          The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.  Auxiliary water storage tanks with a minimum capacity of 45,000 litres for fire fighting purposes and 22,000 litres for potable water are to be provided onsite.

 

27.          The development is to be provided with an electricity supply adequate for the use.

 

28.          If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

 

 

 

29.          All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant CMDG Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

30.          Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Ancillary  Worker’s Accommodation

 

31.          A maximum of ten (10) ancillary accommodation units shall be permitted on site for the period of the approved quarrying operations (Extractive Industry) only.  Persons accommodated at the site must at all time be directly associated with the approved quarry operations on site.

 

32.          The developer is to ensure that the external cladding of the ancillary worker’s accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

33.          A minimum of three (3) metres separation is to be provided between all accommodation buildings. 

 

34.          Car parking for the ancillary workers’ accommodation is to be provided on site at a rate of one (1) parking space for each bed provided in the camp.  This area is to be paved with minimal dust producing materials or sealed.

 

35.          The ancillary workers’ accommodation area must be accessible by an all weather road.

 

36.          Stormwater runoff from roofed and impervious areas is to be controlled so as prevent environmental nuisance.   All discharges are to have erosion and sediment control devices installed.

 

37.          A fire evacuation plan is to be available for staff at the ancillary workers’ accommodation.  This plan is to be regularly reviewed and updated when required. 

 

38.          The standards and requirements of Queensland Development Code MP 3.3. – Temporary Accommodation Buildings and Structures must be complied with.

 

Rubbish Collection

 

39.          At all times while the use continues, waste containers shall be maintained on site and shall be emptied and the waste removed from the site on a regular basis.

 

Operations of Approved Use

 

40.          All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

41.          At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013.

 

 

 

 

42.          Weeds and pests are to be monitored and controlled in accordance with the Weed and Pest Management Plan shown in the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013 All efforts are to be made to prevent the spread of Class 2 Pest, parthenium in the area.

 

43.          Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays. The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on seven (7) days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.

 

44.          This approval relies on the environmental authority issued by a State agency for the environmentally relevant activity of extractive industry to set conditions for the environmental management of this site. If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

45.          The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Site Based Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Site Based Management Plan where the requirements are related to civil works and services and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Advertising Signs

 

46.          Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

47.          Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

48.          No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

49.          The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

 

No Cost to Council

 

50.          The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

51.          All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Infrastructure and Impact Contributions

 

52.          Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

53.          All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Charges Schedule - Local Roads Additional Impacts

 

1.            This condition is required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.            A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.            The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.            The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

 

5.            The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

 

6.            Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

7.            Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.            These charges can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                 8/0           

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.4

File Number: D14/5954

Subject Heading:                         Material Change of Use - "Extractive Industry" (up to 100,000 tonnes/yr) (2013/18705)

Location:                                          3187 Injune-Taroom Road, Beilba QLD 4454 (Lot 11 on WT15)

Applicant:                                         Annejeda Pty Ltd C/- StruXi Design

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

The application sought approval for a Material Change of Use - "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454 (described as Lot 15 on WT15).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 15 November 2013 and 6 December 2013. No submissions were received during this period.

 

Discussion:

Earlier during the meeting the Item had been laid on the table pending further investigation and discussion of some items during closed access.  Council resumed discussion and debate on the matter.

 

 

 

Resolution No. GM/02.2014/14

Moved Cr Price                                                             Seconded Cr Schefe  

That Council approve the application for Material Change of Use – "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454, described as Lot 11 on WT15, subject to the following conditions:

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.    The approved use may not commence until the Environmental Authority has been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

3.    All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorised harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity. 

 

4.    Queensland Rural Fire Service has advised construction standards for building in a medium bushfire risk area will apply.  Building construction is to accord with the Building Code of Australia and State Planning Guidelines for building in bushfire prone areas.

 

Complete and Maintain

 

1.   Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development Material Change of Use - "Extractive Industry”, in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

1188.12734 Sheet 002 Rev C

Site Plan

06/11/2013

1188.12734 Sheet 003 Rev B

Locality Plan

06/11/2013

1188.12734 Sheet 101 Rev A

Office Floor Plan

26/06/2013

1188.12734 Sheet 401 Rev A

Office Elevations – Sheet 1 of 2

26/06/2013

1188.12734 Sheet 402

Office Elevations – Sheet 2 of 2

26/06/2013

 

Site Based Management Plan

 

 

Gravel Pit Rehabilitation – Concept Plan

 

 

 

Typical Plan & Sections – Wet Sedimentation Basin, Rock Check Dam Detail, Sediment Fence – Sections Detail and Overflow Weir 

 

CIV1091/Traffic Report

Traffic Engineering Report

01/10/2013

CMDG-R-040 Rev C

Rural Roads Access and Property Access Over Table Drains

03/2012

D5

CMDG – Stormwater Drainage Design Guidelines

03/2012

D6

CMDG – Site Regarding Design Guidelines

 

 

4.    During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.   Stormwater, Erosion and Sediment Control is to be managed in accordance with the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design and in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.   The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely and that no nuisance of ponding is created within the vicinity of the development.

 

 

12.   There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

 

 

 

Services Provisions

 

13.   Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

14.   Any onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

15.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

16.   The development is to be provided with an electricity supply adequate for the use.

 

17.   All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant CMDG Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

18.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access

 

19.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

20.   The entrance to the site is to be upgraded in accordance with drawing CMDG-R-040 Rev C – Rural Road Access and Property Access over Table Drains - Accesses Along Rural Roads ADP > 1000 VPD, dated 03/2012. The corner radius is to be a minimum of 30 metres.

 

21.   Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site must be repaired to Council’s satisfaction.

 

22.   All weather vehicle access shall be provided for traffic movement within the development site.

 

23.   Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

24.   Install “Truck” (W5-22B) warning signs on Injune Taroom Road on both approaches to the access point for the development site in accordance with Part 2/4.11.2.5 of the MUTCD.

 

25.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

26.   All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

27.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

28.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites and the CMDG Design Guidelines – D7.

 

Rubbish Collection

 

29.   At all times while the use continues, waste containers shall be maintained in onsite and shall be emptied and the waste removed from the site on a regular basis.

 

Operations of Approved Use

 

30.   All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

31.   Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays.  The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on 7 days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.

 

32.   Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.5 shown in the Site Based Management Plan prepared by StruXi Design. All efforts are to be made to prevent the spread of Class 2 Pest, Parthenium in the area.

 

33.   The operator is to develop and implement appropriate bushfire mitigation plans for the development site prior to commencement of the use.

 

34.   This approval relies on the environmental authority issued by a State agency for the environmentally relevant activity of extractive industry to set conditions for the environmental management of this site. If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

35.   The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Site Based Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Site Based Management Plan where the requirements are related to civil works and services and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Advertising Signs

 

36.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

37.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

38.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

39.   The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

No Cost to Council

 

40.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

41.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Infrastructure and Impact Contributions

 

42.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

43.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

 

 

 

3.    The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Planning Officer

 

At cessation of discussion and debate on the abovementioned items, Cr. Wason entered the Chamber at 1.34pm.

 

The Mayor left the Chamber at 1.35pm, with the Deputy Mayor assuming the Chair during his absence.


 

Item Number:                                    13.5

File Number: D14/6153

Subject Heading:                         Application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532). 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

Discussion:

Earlier during  the meeting, the matter had been laid on the table to allow officers additional time to investigate any further complaints received from the public concerning operations of the current facility.  A ‘Mover’ and ‘Seconder’ for the motion had been obtained, however, no vote was taken on the matter at that time.

 

Council further discussed the need for conducting an inspection of the site prior to a formal vote being undertaken.  Council also determined that the matter should be deferred until such time as this inspection had been completed, and the applicant had been formally advised of the intended presentation date of the application to Council, as was requested by the applicant through the application process.

 

Resolution No. GM/02.2014/15

Moved Cr Newman                                                        Seconded Cr Chambers

 

That Council defer determination of the application until the General Meeting on 26 February 2014, to allow the submitter an opportunity to be advised of the formal application presentation date to Council, and to allow an opportunity for Councillors to conduct a site inspection of the facility.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Town Planner

 

The Mayor entered the Chamber at 1.37pm, and assumed the Chair.

 


 

Item Number:                                    C.1

File Number: D14/4502

Subject Heading:                         Extension of Current Waste Collection Contracts

Location:                                          Maranoa Region

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Council’s waste collection contracts are due to expire on 30 June 2014.  The current contracts all include a clause which allows for an extension of the term for a period of two (2) years.

 

A waste strategy is currently being developed, and will investigate the possibility of introducing household kerbside recycling across the Maranoa.   The strategy will not be completed before the current contracts expire.   An extension of all the waste contracts would provide sufficient time for Council to complete the strategy including investigating household kerbside recycling options. 

 

Resolution No. GM/02.2014/16

Moved Cr Chambers                                                      Seconded Cr Flynn  

That Council agree to extend the following waste collection contracts to 30 June 2016:

 

a.     Contract No. 01/09 Provision of a Domestic Waste and Dead Animal Collection and Removal Service for Roma – BRACA Pty Ltd.

 

b.    Contract 11/32 Provision of a Domestic Waste Collection and Removal Service for Injune (NA & JA Gray).

 

c.     Contract 10/40 Provision of a Domestic Waste Collection and Removal Service for Mitchell, Mungallala, Amby and Muckadilla – AL Cherry & MG Pearce.

 

d.    Contract 10/39 Provision of a Domestic Waste Collection and Removal Service for Wallumbilla, Yuleba and Jackson – BRACA Pty Ltd.

 

e.   Contract 10/42 Provision of a Domestic Waste Collection and Removal Service for Surat - GE & JD Grams.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                    C.2

File Number: D14/5630

Subject Heading:                         Aboriginal Family Legal Service - Extension of Service Agreement

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

The Aboriginal Family Legal Service Southern Queensland was due to go to a competitive tender November 2013.

 

This has not occurred, and instead an extension of the current service agreement from June 2014 to December 2014 is proposed by the Prime Minister and Cabinet of Indigenous Affairs.

 

 

 

Resolution No. GM/02.2014/17

Moved Cr Denton                                                          Seconded Cr O'Neil  

 That Council:

 

  1. Support the Aboriginal Family Legal Service Advisory Committee Inc’s expressed preference to operate independent of a local government environment and therefore decline the offer to extend the service agreement from June 2014 to December 2014.

 

  1. Provide a letter of support to the Aboriginal Family Legal Service Advisory Committee Inc in support of their desire to provide the Aboriginal Family Violence Prevention Legal Service Program for the Southern Queensland Region.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Item Number:                                    21.3

File Number: D14/6080

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    December 2013

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/02.2014/18

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

1.    Receive and note the Officer’s report as presented.

 

2.     Further discuss Roma Quarry operations and use of material at an upcoming Workshop of Council. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Corporate, Community & Commercial  Services/Director – Infrastructure Services

 


 

Item Number:                                    21.4

File Number: D13/63917

Subject Heading:                         South St Affordable Housing Project

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Council has a tripartite agreement with Origin (APLNG) and Horizon Housing Solutions Ltd to develop Council owned land in South St Roma namely Lots 3&4 on SP179588 & Lot 6 on SP184948.  Up to 18 dwellings, 7x3 bedroom and 11x2 bedroom townhouses will be constructed commencing in April 2014.

 

The development has an approved development application and prior to the commencement of construction, settlement must occur.  Council has agreed to contribute the land.  

 

Council is in receipt of settlement documents for signature which under the terms of contract of sale is due on 14 February 2014.  This report sought Council’s agreement to settle and resolution as to the terms of settlement. 

 

Resolution No. GM/02.2014/19

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That

  1. Council agrees to settlement of sale of Lots 3&4 on SP179588 & Lot 6 on SP184948 to Horizon Housing Solutions Ltd in exchange for townhouse/s 1.1 & 4.1 per attached concept drawings, valued at $680,000.00.

 

  1. In settlement Council agrees to pay the difference of the valuation of its contribution of land, and the value of the units namely $230.000.00. 

 

  1. Council authorises its Chief Executive Officer to sign off on contract of sale and settle accordingly.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

Item Number:                                    21.5

File Number: D13/64464

Subject Heading:                         Maranoa Retirement Village - Petty cash Write-off of funds

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Request for write-off of outstanding petty cash funds from the closed Maranoa Retirement Village.

 

Resolution No. GM/02.2014/20

Moved Cr Denton                                                          Seconded Cr Wason  

Council approve the write–off of outstanding petty cash funds for the now closed Maranoa Retirement Village.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/398

Subject Heading:                         Land Swap - Currey Street and Roma Airport

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council has received correspondence from Santos requesting formal discussions commence on the opportunity for a mutually beneficial land swap arrangement. 

 

This matter is in preliminary stages and Council was asked to consider the proposal, and provide direction.

 

Resolution No. GM/02.2014/21

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council commence formal discussions with Santos on the possibility of the two entities swapping the existing Santos site in Currey Street for vacant land at the Roma Airport.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    LC.2

File Number: D14/8027

Subject Heading:                         Mitchell demountables - Rent

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

It is requested that Council set a rent value for the relocated demountables in Mitchell.

 

The demountables are two bedrooms, fully furnished with disability access available for two of the four buildings.

 

Based on current market value and the existing tenants’ income, it is recommended that rent be set at $150 / fortnight.

 

Resolution No. GM/02.2014/22

Moved Cr Denton                                                          Seconded Cr Flynn  

Council approve and set the rent for the Mitchell demountables at $150 / fortnight.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 


 

 

Item Number:                                    LC.3

File Number: D14/6840

Subject Heading:                         Agreement to Lease - Airport AccomModation Village

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Subsequent to Council’s resolution to sign an agreement to lease with Resource Connect at the General Meeting on 3 March 2013 (Resolution Number GM/03.2013/20). Council officers and Resource Connect executives have been negotiating the details of both the draft agreement to lease and lease documents. These agreements are consistent with Council’s original expectations and ready for signature.

 

This report sought a Council resolution to authorise the Chief Executive Officer to sign off as requested, given that some time has lapsed since the original resolution.

 

Resolution No. GM/02.2014/23

Moved Cr Newman                                                        Seconded Cr Price  

That Council authorise the Chief Executive Officer to sign the negotiated “Agreement to Lease” and lease documents with Resource Connect as the next step in the Roma Airport Accommodation Village project.

 

MOTION LOST                                                                                                               3/6

 

Responsible Officer

Manager - Economic & Community Development

 

Resolution No. GM/02.2014/24

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council not proceed with the Roma Airport Accommodation Village Project.

 

CARRIED                                                                                                                      6/3

 

Responsible Officer

Manager – Economic & Community Development

 

 


 

Item Number:                                    LC.4

File Number: D14/7509

Subject Heading:                         Updates to Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report recommended adjustment to the Organisational Structure to incorporate three newly reshaped positions, with one of those positions previously approved by Council but not yet appointed.

 

Resolution No. GM/02.2014/25

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That the following positions be approved for immediate advertising:

 

·                     Manager IT Solutions   (Formally Specialist – Business Systems Support)

·         Coordinator Corporate, Community & Commercial Services  (incorporating Delegations & Authorisations project approved at the last Council meeting)

·         Support Officer – Corporate & Commercial Services  (Financial Operations, Administration & Information Services, Saleyards, Quarry)

 

With funding incorporated into the current quarterly budget review.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Corporate, Community & Commercial Services

Specialist – Strategic Finance (For Budget Amendments)

 

 

Item Number:                                    L.4

File Number: N/a

Subject Heading:                         Appointment of Acting Chief Executive Officer

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Council’s approval was sought for the appointment of an “Acting Chief Executive Officer” to cover duties during a month of annual leave, as requested by the Chief Executive Officer.

The Local Government Act 2009  prescribes under Section 195 of the Act –

A local government may appoint a qualified person to act as the chief executive officer during-

(a)   Any vacancy, or all vacancies, in the position; or

(b)   Any period, or all periods, when the chief executive officer is absent from duty or cannot, for another reason, perform the chief executive officer’s responsibilities.

 

  

Resolution No. GM/02.2014/26

Moved Cr Denton                                                          Seconded Cr Wason

That Council approve the appointment of Michael Parker in the position of Acting Chief Executive Officer for a period of one (1) month, while the Chief Executive Officer is on Annual Leave, commencing 17 February 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Human Resources

Item Number:                                    L.5

File Number: N/a

Subject Heading:                         verbal report – update on licence to occupy agreement – arthur Street carpark

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

The Chief Executive Officer advised Council of the successful conclusion to agreement negotiations for the Arthur Street Carpark, including approval for the extended term to include the option of two (2) years as originally requested by Council.

 

  

Resolution No. GM/02.2014/27

Moved Cr Denton                                                          Seconded Cr Wason

That the information be noted.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.59pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 February 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 31 January 2014

Item Number: 5.1

File Number: D14/6153

 

Subject Heading:                     Application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Classification:                                   Open Access  

Name of Applicant:                          JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Location:                                            29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Author & Officer’s Title:                 Rebecca Van der Meer, Town Planner

 

Executive Summary:  The application seeks approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

 

Officer’s Recommendation:  Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), subject to the following conditions:

 

Preamble

 

a)      Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.      Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.      Maintain the approved development Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), in accordance with the approved plans:  

 

Plan/Document number

Plan Document Name

Date

RI272-DA-01

Site Layout Plan

06/2013

RI272-H-01 Rev B

Tank Farm Stormwater Quality & Drainage

01/2013

RI272-00-07 Rev A

Elevations

12/2012

RI272-00-08 Rev A

Cross Section

12/2012

RI272-DA-02 Rev A

Proposed Resource Recovery Facility

08/10

WA130011 BA-100

Caretaker’s Residence

21/03/2013

RPB-06514

Office & Amenities

16/05/2013

RPB-06514 Rev 1

Amenities Elevation

21/06/2013

R1272-C-03/B

Hardstand Pavement and Detail Plan

07/13

R1272-C-02/A

Earthworks Plan

01/13

Issue B

Stormwater Management Plan Proposed JJ Richards Injune Depot at Airport Drive, Injune

06/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.      During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.      All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.      The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.      All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.      Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.      The stormwater drainage system is to be constructed generally in accordance with the Stormwater Management Plan prepared by Duggan & Hede Issue B dated June 2013. Any damage to adjoining properties as a result of these works is to be mitigated to the satisfaction of the adjoining property owner.

 

10.    There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.    Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

 

12.    The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Services Provisions

 

13.    The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

14.    Reticulated sewerage is unavailable to the development site.  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.    All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

16.    The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

17.    If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

18.    All services installation, including water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

20.    At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Airport Road and Carnarvon Highway Intersection

 

21.    The Airport Road and Carnarvon Highway intersection must be upgraded to a BAR/BAL Type intersection for Type 1 Road Trains.  The intersection must be designed and constructed in accordance with the requirements outlined in the Department of Transport and Main Roads Road Planning and Design Manual (2nd Edition) and any manuals/standards referenced therein.

 

Access, Car parking and Manoeuvring

 

22.    The developer shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.    Vehicle access from Airport Drive to the development site shall be designed in accordance with AS/NZS 2890.2-2002 Off-street Commercial Vehicle Facilities.  The width of the vehicle crossover must be sufficient to ensure the extent of vehicle movements to and from the site are completely contained within the crossover

 

24.    Vehicle crossovers to the development site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.    Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.    All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.    Light Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking

 

28.    Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.    Designated vehicle parking spaces must be provided onsite in accordance with “Layout Plan” R1272-00-05 Rev B, dated 10/01/2013.

 

30.    Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

 

31.    Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

32.    No on-street parking is permitted at the frontage of the development site at any time.

 

33.    All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

34.    Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’ and any earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

35.    All earthworks, including batters, must be fully contained within the development area and must not in any way impact on the properties adjoining the site.

 

Erosion Control

 

36.    All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

37.    Erosion and sedimentation controls shall be implemented, as necessary, and shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

38.    Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

39.    Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

40.    In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

41.    The developer is to ensure that there is no dust or sediment nuisance emanating from the site on completion of the approved works. 

 

Operations of Approved Use

 

42.    All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.    This approval relies on the environmental authority issued by a State agency for the environmentally relevant activities of ‘regulated waste storage’ and ‘waste transfer station operation’ to set conditions for the environmental management of this site.  If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval.  References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

44.    The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Hardstand Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Hardstand Management Plan where the requirements are related to civil works and services, and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Signage and Line marking

 

45.    Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

Landscaping

 

46.    Landscaping is to be provided in accordance with approved plan R1272-DA-01, dated 06/2013.  Vegetation is to be established within three (3) months of commencement of the use and must comprise a mix of trees, shrubs and groundcovers.

47.    Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Waste Collection and Disposal

 

48.    The storage and removal of effluent must not have an adverse effect on the surrounding areas and must not cause an environmental nuisance to neighbouring properties.

 

Advertising Signs

 

49.    Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

50.    Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

51.    Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

52.    There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

53.    All vehicles transporting fill or other bulk materials to and from the site must have their loads covered.

 

54.    Any damage which is incurred to existing infrastructure including underground services, signs, footpaths or roadways, as a result of the development works, shall be rectified immediately in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

55.    Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

56.    Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

57.    All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

58.    The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Infrastructure and Impact Contributions

 

59.    A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A attached to and forming part of these conditions.

 

60.    Infrastructure charges are to be paid in accordance with the attached Schedule B of Infrastructure Charges attached to and forming part of these conditions.

 

61.    The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

No Cost to Council

 

62.    The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

63.    All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Schedule of Charges A - Local Roads Additional Impacts

 

1.      This condition is required because the development will impact on the local roads when materials associated with the operation of the industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.      A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.      The payment of the local roads additional impacts charge must be made by the industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the industry will be deemed to be the maximum capacity of the tank storage listed in the approvals for the site multiplied by 300. If the industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.      The holder of the development approval or the industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.      The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the industry operator requests earlier changes to the charges.

 

6.      Despite the payment of a local roads additional impacts charge, the Council may stop the industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the industry.

 

7.      Council or its representative(s) is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.      These charges can be included within an infrastructure agreement or deed of agreement with the Council, the industry operator and any other relevant parties by consent of the parties. The industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

Schedule of Charges B - Schedule of Infrastructure Charges

 

(a)     Why the condition is required:

 

          The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it may need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)     Amount of the payment required:

 

          The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $79,891. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for any water main extension required to connect the site to the closest existing water main.

 

          The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

          If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)     Details of the infrastructure for which the payment is required:

 

          Establishment costs of the following trunk infrastructure made necessary by the development –

·        Water network

·        Roads network

·        Community infrastructure  networks

 

          As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

          The establishment costs include the costs of connecting the site to the water network.

 

          The establishment costs also include the costs of connecting the site to the road network.

 

          If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)     When the payment must be made:

 

          The payment must be made before the use commences or in accordance with the provisions of an infrastructure agreement.

 

          A part-payment of $50,275 is to be paid to Maranoa Regional Council before use commences.  The balance of the payment is to be paid to Maranoa Regional Council within one year of the use commencing. When the balance of the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges.

 

(e)     Person to whom the payment must be made:

 

          Maranoa Regional Council

 

(f)      Supply of infrastructure

         

          The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

 

Body of Report:  Refer to Attachment 1.

Consultation (internal/external):

-     Danielle Pearn, Manager Planning and Building Development (Internal)

-     David Fermer, Coordinator Planning (Internal)

-     Ruth Golden, Specialist Development Engineer (Internal)

-     Department of Environment and Heritage Protection (Concurrence Agency)

-     Department of Transport and Main Roads (Third Party Advice)

-     Public notification was undertaken in accordance with the requirements of SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under the Sustainable Planning Act against any decision of Council.

Policy Implications:

The application generally accords with the policy position of the Bungil Shire Planning Scheme 2006.

 

Local road impacts

 

The proposed development approval conditions include provisions for a Network Access Charge which takes account of the proportional impact of the development on the local government road system.  The Network Access Charge (NAC) has been initially set at $0.50 per tonne for all material leaving the site. The NAC allows for the use of all parts of the local government road system open to vehicles of the weight and type used in the approved industry operations.

 

The information and requirements for the payment of the NAC are contained in the Charges Schedule - Local Roads Additional Impacts which is attached to the approval and forms part of the conditions.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

The approach taken to local road impacts from the extractive industry allows the Council to recoup part of the costs of the additional impacts of the development on the local government road network.

 

This approach is being taken for quarries, feedlots, waste disposal facilities and similar developments.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D14/6163

2View

Plans of Development

D14/6954

 

Report authorised by:

Danielle Pearn, Manager - Planning & Building Development

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

1.0 Background Information

 

 

General

The application seeks to establish a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Drive, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The proposal includes the aggregation, storage and bulk transfer of liquid waste along with a recyclable resource facility for the collection, storage and transfer of construction and demolition waste and inert recyclable waste up to 30 tonne or 30m³ per day.

 

The site is subject to an existing use as a liquid waste transfer facility, operated by the applicant.  This use was approved for a temporary period of 12 months, and will continue along with the expanded storage and transfer operations included in the new approval.

 

The applicable planning scheme is the Bungil Shire Planning Scheme 2006.

 

Site

The proposed site is within the southern Industrial Precinct of the Town Zone of Injune, adjacent to the Injune Airport.  The Rural Zone is immediately to the north, the Airport to the west, and an industrial zoned property to the east.

 

The proposal covers approximately 11.83% (2050m2) of the 1.733ha property. It includes a caretaker’s residence (93m²), a site office/amenities building (22m²), a resource recycling facility (500m²) and the existing regulated waste and transfer facility (1435m²).

 

Operating Hours

The proposed hours of operation are 6am to 6pm, Monday to Sunday.  There is no restriction on the operating hours of businesses in the Industrial Precinct not adjoining residential land, and so the proposed hours are acceptable.  The activity requires up to eight (8) employees on site.

 

Trafficable Areas and Parking Spaces

The proposal includes the provision of sixteen (16) onsite car parking spaces, and an on-site heavy vehicle loading / manoeuvring area. The proposed activity will generate approximately 108 truck (including road trains, semis, and AB triples) and 24 other vehicle movements per day.

 

Service connections

The proposal will be connected to Council’s reticulated water supply. An onsite sewerage treatment system is proposed, and has been conditioned to conform to Schedule 6 – Standards for Sewerage Supply within the Planning Scheme.

 

The application was also assessed by the Department of Environment and Resource Management in relation to the environmentally relevant activities, and a response was received on the 17 October 2013.  The response does not provide any conditions however it notes that an Environmental Authority has been issued to the applicant (on the 11 October 2013).  The reference for this Authority is (EPPR01529523).

 

The Department of Transport and Main Roads has requested the inclusion of a condition (Condition 21) within Councils conditions for an upgrade of the intersection of Airport Drive and the Carnarvon Highway Intersection to a BAR/BAL Type intersection for Type 1 Road Trains.  The additional traffic impacts that are the result of the proposed development at the intersection are significant, and it is considered that the inclusion of the condition is warranted.

 

 

Figure 1 – Site Location and Zoning Map (Source: Bungil Shire Planning Scheme)

 

 

Definition of Use & Assessment Status

 

The Bungil Shire Planning Scheme defines the proposed use ‘Industry’ and ‘Caretakers Residence’ as:

 

"Industry" means any premises used for any of the following operations:

(i)        (a)       any manufacturing process whether or not such process results in the production of a finished article; or

(b)       the breaking up or dismantling of any goods or any goods or any articles for trade, sale or gain, as ancillary to any business; or

(c)        repairing and servicing of articles including vehicles, machinery, buildings or other structures, laundering of articles but not including on-site work on buildings or other structures; or

(d)       any operation connected with the installation of equipment and services and the extermination of pests but not including on site work on buildings or other structures or land; or

(e)       treating waste material; or

(f)         the storage or sale of any solid, liquid or gaseous fuel where such storage is not for a purpose separately defined herein; or

(g)       any process of testing and analysis; and

(ii)       when conducted on the same land as any of the above operations:

(a)       the storage of goods used in connection with or resulting from any of the above operations; or

(b)       the provision of amenities for persons engaged in such operations; or

(c)        the sale of goods, resulting from such operations; or

(d)       any work of administration or accounting in connection with such operations.

 

The term includes:

 “High Impact Industry” - means any activity which is classified by the Environmental Protection Act 1994 as a level 1 environmentally relevant activity that has not been devolved to local government, or any activity which is not classified as level 1 environmentally relevant activity but which:

(i)        are likely to result in material environmental harm (as defined in the Environmental Protection Act 1994), due to the materials or processes involved or the products or wastes produced;

(ii)       are likely to generate noise greater than Labg.T +5db(A) at any boundary of the site; or

(iii)      require a licence under the Building (Flammable and Combustible Liquids) Regulation and are within 200 metres of land zoned Urban or Rural Residential.

 

The term includes activities commonly referred to as noxious, hazardous, or offensive industries and salvage yards.

 

"Caretaker's Residence" means a dwelling unit used or intended for use by the proprietor, manager or caretaker of premises used or intended for use for business, commercial, industrial, sporting, recreation, or accommodation purposes on the same site.  The term includes the use of the caretaker’s premises by the family of the proprietor, manager or caretaker.

 

 

The Environmental Protection Regulation 2008 (current as at 1 January 2014) further defines the proposed activity as:

 

Environmentally Relevant Activity 56 – Regulated Waste Storage:

-     Receiving and storing regulated waste.

 

 and;

 

Environmentally Relevant 62 – Waste Transfer Station Operation (with  threshold):

-     Operating, on a commercial basis or in the course of carrying on a commercial enterprise, a waste transfer station that receives a total quantity of at least 30t or 30m³ of waste on any day

 

The application is subject to Impact Assessment and assessed against the relevant provisions of the planning scheme.  The development application was publically notified 20 November 2013 and 12 December  2013.  Four (4) submissions were received.

 

3.0       Assessment against the planning scheme

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by Sustainable Planning Act 2009, and are the basis for the measures of the planning scheme.  The DEOs are examined below:

 

(a) Environment

 

(i)    The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the Shire are protected.

 

The proposed development is not located within the Protected Areas Overlay of the Bungil Shire Planning Scheme.

 

(ii)  Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The development site is not identified as being susceptible to land degradation. 

 

(ii)  Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development will be required to comply with the Environmental Protection Regulations water and air quality.

 

(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The development site is not identified as being in proximity to, or a place of, historical, cultural or social significance. 

 

(b) Economic

 

(i)      Good Quality Agricultural Land is protected as a major economic resource for the region.

 

The subject property does not contain Good Quality Agricultural Land.

 

(ii)    Key Resource Areas, extractive resources, petroleum, gas and mineral resources are protected as a major economic resource for the region.

 

The site is not identified as being within a Key Resource Area and will not adversely impact on the operation of industries in the region.

 

(iii)    Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed regulated waste storage and resource recovery facility will provide additional employment opportunities within the region during the construction and operational phases.

 

(iv)   Rural business opportunities are improved to protect and value-add to the existing rural based economy.

 

The proposed development is located within an industrial area and will not adversely impact on rural business opportunities.

 

(c)  Community Well-Being & Lifestyle

 

(i)      A convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The proposed development will gain access to the existing road network via Airport Drive, connecting to the Carnarvon Highway. The site is located in an established industrial area with reticulated water and electricity available.

 

(ii)     Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining rural amenity.

 

The proposed development is for an industrial use and will not adversely impact on residential development.

 

(iii)    Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development will not encroach on established infrastructure networks.   It is appropriately located in an industrial area with reticulated water and electricity provided.

 

(iv)    The role and identity of Injune as the main business and community centre of the shire is consolidated.

 

The proposed development is appropriately located within the Industrial Precinct. The development will not prejudice the role and supports the identity of Injune as the main business and community centre within the shire.

 

(i)         Adverse effects from natural and other hazards, including bushfires are minimised.

 

The development site is located within an urban area and is not mapped as being subject to bushfire or other hazards.

 

(vi)    The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development is for an industrial use.

 

Overall Outcomes for Town Zone Code

The Town Zone Code identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes for the Town Zone Code are the purpose of the code which seeks to ensure that development within the town zone:

 

(a)       is focused in Injune for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The proposed development is appropriately located in the Industrial Precinct and supports Injune as a hub within the shire.

 

(b)       protects the rural and heritage character and amenity of the Town Zone;

 

The proposed development is suitably located in the Industrial Zone and is consistent with the scale and character of the surrounding land uses.  The development will not adversely impact on the rural and heritage character and amenity of the Town Zone.

 

(c)        provides safe and convenient access for pedestrians and cyclists;

 

The development proposes an industrial use located in the Industrial Precinct and will not adversely impact on the safety and convenience of cyclist and pedestrian movements within the urban area.

 

(d)       has no adverse impact on Good Quality Agricultural Land;

 

The site is located within the urban area and does not contain any Good Quality Agricultural Land.

 

(e)       for residential uses to occur in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The proposed development is for an industrial use and an associated caretaker’s residence. While the caretaker’s residence provides an additional residence outside the Residential Precinct, it is recognized that a caretaker’s residence must necessarily be in other Precincts or Zones.

 

(f)        is located, designed and operated in a manner that protects and enhances commercial scale, intensity, form and character;

 

The proposed development is for industrial activities in the Industrial Precinct of Injune and is consistent with the scale, intensity form and character of the area.

 

(g)       maintains the environment, including the soil, sir and water compatible with healthy natural systems and public health and safety;

 

The proposed development will operate in accordance with the Department of Environment and Heritage Protection ERA 56 and ERA 62 approvals.  

 

(h)       does not prejudice or impact adversely on other uses including those within other zones;

 

The proposed use will be appropriately located on an existing industrial site. The proposed development will not prejudice or adversely impact on other uses, including established uses within other Zones.

 

(i)         has appropriately designed access to the road network and traffic generated by the development does not impact adversely on the local road network;

 

The access to the development site is via an existing industrial road (Airport Drive) connecting to the Carnarvon Highway.  Department of Transport and Main Roads have recommended the inclusion of a condition to upgrade the intersection of Airport Drive and Carnarvon Highway, and so the condition is included.  (Condition 21 of the approval).  A Network Access Charge is to be included as part of the approval to manage impacts the development will have on the local road network.

 

(j)         protects areas and sites of conservation importance, including cultural and high landscape values;

 

The development is located within the Industrial Precinct, and will not impact on areas of conservation importance, cultural or high landscape values.

 

(k)        is undertaken in an orderly and logical sequence to achieve efficient provision of infrastructure, including social infrastructure;

 

The proposed development is located within an established industrial area and will be provided with appropriate infrastructure and services for the use.

 

(l)         is located and designed in ways that minimise the need for flood and landscape mitigation, and to protect people and premises from such natural events;

 

The proposed development site is not subject to flooding, or bushfire hazard.

 

(m)      has water supply, stormwater disposal, sustainable effluent and waste disposal and power, to appropriate standards, adequate for the use; and;

 

(n)       does not impact adversely on infrastructure.

 

The proposal will be required to connect to the reticulated  water supply.   An on site sewerage system will be required to be approved, and shall meet Schedule 6 – Standards for Sewerage Supply of the Planning Scheme.  The submitted stormwater design provides non-worsening of stormwater flow to adjoining properties, predominantly by the use of a retention basin in the north western corner of the site.

 

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Town Zone Code

The Codes’ relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Performance Criteria

Assessment responses

(i)   A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development is located in an established urban area and is provided with electricity infrastructure.

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development is located in an established urban area and the development will be conditioned to connect to the existing reticulated water supply.

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The development will be serviced by an onsite effluent disposal systems designed in accordance with Schedule 6:  “Standards for Sewerage Supply”. This is imposed as a condition of the approval.

 

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

The proposed development will provide an appropriate stormwater drainage system in accordance with the standards in Schedule 6: “Standards for Stormwater Drainage” providing a non-worsening of stormwater on adjoining properties.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

The proposed development will gain access from Airport Drive. Access will be designed and constructed in accordance with AS/NZS 2890.2-2002 Off-street Commercial Vehicle Facilities.

PC 6 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The proposed development will include sixteen (16) on site car parking spaces, and sufficient manoeuvring areas for all sizes of vehicles entering the facility to exit the site in a forward direction.  Parking and manoeuvring is to be provided  in accordance with the requirements of Schedule 2: Standards for roads, car parking, access and manoeuvring areas in the Bungil Shire Council Planning Scheme.

PC 7 Roads

All weather road access is provided between the premises and the existing road network.

The proposed crossover will provide for all weather road access between the premises and the existing road network.

PC 8.1 Highways

All weather and road access is provided between the premises and the existing road network.

The proposed development will gain access to Airport Drive. The site has no direct access a State-controlled Road.

PC 8.2

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The proposed development is not located adjacent to a State-controlled Road. 

PC 8.3

Noise sensitive developments (residential, educational and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The proposed development is within an Industrial Precinct.  It is considered that the increase in road traffic noise levels will not cause an unacceptable disturbance within the adjacent precincts.

PC 9 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The development site is an appropriate distance from gas and oil pipelines.

PC 10 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses is not compromised.

The development site is not within proximity to refuse tips and effluent treatment plants.

PC 11.1 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

PC 11.2

Development adjoining the rail corridor is protected from the impact of noise.

The proposed development is not located near any existing or proposed rail corridors.

PC 12 Development in the Vicinity of the Aerodrome

Development

a)   does not adversely affect the operation of the aerodrome;

b)   is designed and located to achieve a suitable standard of amenity for the proposed activity; and

c)   does not restrict the future operational demands of the aerodrome.

The development site is adjacent to the  Injune Airport.  All buildings and structures will be limited to 7.5 metres in height and will not encroach on the Obstacle Limitation Surface boundaries surrounding the Airport.

 

PC 13 Development in the Vicinity of the Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b) attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d) interfering with navigation or communication facilities;

(e) emissions that may affect pilot visibility or aircraft operations; or

(f)  transient intrusions into the aerodromes operational space.

The development site is located adjacent to the aerodrome. All buildings and structures will be limited to 7.5 metres in height and will not encroach on the Obstacle Limitation Surface boundaries surrounding the Airport.

2. Environment

PC 14 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

Not Applicable – The site is not located in proximity to any watercourses.

PC 15 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

Not Applicable – The site is not identified as being susceptible to a 1 in 100 year flooding event.

 

PC 16 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposal has the potential to produce significant air emissions. The conditions of approval require that there be no unreasonable or sustained levels of odour, and no nuisance caused to adjoining properties.  The Department of Environment and Heritage Protection approvals for ERA 56 and ERA 62 also contain requirements for limiting air emissions.

PC 17 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The development site is separated from noise sensitive land uses, however the conditions of approval require that there be no unreasonable or sustained levels of noise, and no nuisance caused to adjoining properties

PC 18 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b)  recreational use;

(c)  supply as drinking water after minimal treatment;

(d)  agricultural use; or

(e)  industrial use.

Conditions of approval will require the implementation of soil erosion and sediment controls to prevent off-site transfer of sediment and ensure stormwater quality is maintained. 

 

 

PC 19 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Conditions of approval will require any filling and excavation to be undertaken in accordance with Schedule 7: “Standards for Construction Activity”.

PC 20 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Conditions of approval will require soil erosion and sediment controls to be implemented during construction to prevent off-site transfer of sediment and ensure the protection of environmental values.

PC 21 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

The proposed development site does not contain known places of indigenous and/or cultural heritage.

PC 22 Buildings of Significance

The architectural merit and precinct value of cultural heritage items listed in Schedule 10 is maintained.

The site is not adjacent to buildings identified as heritage or character buildings.

PC 23 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 10 incorporates design features, materials and details that blend with the existing character.

The site is not adjacent to buildings identified as heritage or character buildings.

B. For the Residential Precinct

Residential Development and Dual Occupancies

PC 24-29

N/A – The proposed development  is an Industrial Activity in the Industrial Precinct of the Town Zone.

For Non Residential Activities Located in the Residential Precinct

PC 30-32

 

N/A – The proposed development  is an Industrial Activity in the Industrial Precinct of the Town Zone.

C. For the Commercial Precinct

PC 33-41

N/A – The proposed development  is an Industrial Activity in the Industrial Precinct of the Town Zone.

For Non Commercial Activities Located in the Commercial Precinct

PC 41-44

N/A – The proposed development  is an Industrial Activity in the Industrial Precinct of the Town Zone.

D. For the Industrial Precinct

PC 45 Scale

The scale and location of the industrial use on the site should contribute to the amenity of the precinct.

The proposed waste transfer facility will occupy 11.8% of the total site area The proposed buildings maintain a 5m setback from the boundaries. The scale of the development is consistent with the amenity of the area.

PC 46 Vehicular traffic

Vehicular movements connected with uses in the industrial area ensure that the amenity of the adjacent residential area is not adversely affected.

Vehicles will access the site from  Airport Drive which directly connects to the Carnarvon Highway.  Vehicle movements associated with the use will not adversely impact the amenity of residential areas.

PC 47 Landscaping

Landscaping on the site:

(a) contributes positively to the built form and the street; and

(b) reduces the impact of the size and scale of the buildings.

The development proposes landscaping adjacent to all boundaries of the site, and will positively contribute to the amenity of the development and streetscape.

 

PC 48 Amenity

The amenity of residential uses adjacent to the industrial area is protected through appropriate boundary screening.

The development site adjoins the Rural Zone to the north. It is proposed to provide adequate landscaping along this boundary to buffer the industrial activities from any residential uses on the rural site (in addition the development proposal meets the required boundary setbacks of 7 metres, where adjoining residential land). 

PC 49 Building and Structure Design

The building is designed and orientated to be identifiable from the street.

The proposed development incorporates a caretaker’s residence, site office/amenity building, resource recovery facility and existing regulated waste and transfer facility. The site office/amenity building and caretaker’s residence is located at the front of the site.  The office will be utilized by a small number of administration staff and is not intended to be visited by the general public.

PC 50 Building Appearance

Buildings are designed and finished to a high quality appearance.

 

Buildings and structures proposed are of a utilitarian appearance suitable for their intended industrial use, and location within the Industrial Precinct. The caretaker’s residence has a front deck area, and is appropriately recognizable as a residential building.

PC 51 Location

Non Industrial activities are located and operated so as:

(a) not to impact adversely on the function and character of the Industrial precinct; and

(b) not to prejudice the consolidation of like non Industrial activities in other more appropriate areas.

 

The proposed Caretaker’s residence is considered ancillary to the proposed industrial use. It will not impact on the industrial precinct as it is a component of the on-site industrial use.

E. For the Open Space and Recreation Precinct

PC 52-58

N/A – The proposed is for Industrial Activity in an industrial zone.

F. For the Rural Residential Precinct

PC 59-60

N/A – The proposed is for Industrial Activity in an industrial zone.

G. Specific Land Uses

PC 61-63 - Home Based Business

N/A – The proposed is for Industrial Activity in an industrial zone.

PC 64-67 - Host Home Accommodation

N/A – The proposed is for Industrial Activity in an industrial zone.

PC 68 - Telecommunication Facility 

N/A – The proposed is for Industrial Activity in an industrial zone.

 

4.0  Submissions

 

Four (4) submissions were lodged to Council during the public notification period.  The submitters names and addresses are listed below:

 

Jobe Ross

28 Airport Drive

Injune QLD 4454

 

M J Ashley

Racecource Road

Injune QLD 4454

 

Ainsley Taylor

Injune Daily Express

i.d.e@bigpond.com

 

S W Sheehan

PO Box 65

Injune QLD 4454

 

The following planning issues were raised by the submitters in the notification period for the application.  Each issue and the response are outlined below:

 

Issue

Response

Odour

The waste transfer station is intended to be used for the collection, storage and transfer of both odour producing and non-odourous substances.  The development approval includes conditions that manage nuisance in the form of odour at adjoining properties, requiring that no unreasonable or sustained levels of odour are caused at those properties.

 

The Department of Environment and Heritage Protection environmental approvals for Regulated Waste Storage (ERA 56) and Waste Transfer Station Operation (ERA 62) set conditions for the operation of the facility, which include provisions for limiting odour.

Dust and Wind Scattering Rubbish

Council has conditioned the approval with requirements to use dust suppressing materials for vehicle manoeuvring areas. 

Sorting and recycling areas within the development are contained under roofs preventing the scattering of waste by wind gusts.

 

The stored waste includes construction and demolition waste and inert recyclable waste, including steel and cardboard. It is not proposed to use the facility for general household rubbish.

Pest and Vermin Control

The proposed stored waste does not include putrescent waste, so vermin will not be attracted to the site.  Onsite rubbish will be collected on a regular basis, reducing the possibility of vermin contamination.

Liquid waste is contained in sealed tanks, and not exposed to the open environment, offering no opportunity for the encouragement of vermin.

Generated Noise

The development site is within the Industrial Precinct, and is suited to industrial uses.  Noise can be expected from vehicle movements and the general operation of the site during the approved operating hours.  Any excessive noise is managed by conditions of approval limiting nuisance to adjoining sites.

Decreased  Value of Land

Valuation of land is not considered a planning issue. 

Health issues

The licensing and ongoing approval of the Environmental Authorities (ERA 56 and ERA 62) issued by the Department of Environment and Heritage Protection is under DEHP jurisdiction, and can be expected to be effectively implemented. 

 

The conditions set by DEHP will take into account the ongoing control of potentially harmful organisms or substances within the stored waste.

Service not needed – other facilities available in the area. 

The site is within the Industrial Precinct, and suited for industrial uses. The specific need has been identified by JJ Richards, and the proposed development site is a suitable location for the facility.

 

 

 


Attachment 2

Plans of Development

 










  


Maranoa Regional Council

    

General Meeting -  26 February 2014

Councillor Notice of Rescission

Meeting: General  26 February 2014

Date: 18 February 2014

Item Number: 8.1

File Number: D14/9846

 

SUBJECT HEADING:                     Material Change of Use - "Motel" (25 Units) (File: 2012/18213)

Classification:                                   Open Access 

Author & Councillor’s Title:          Cr Wendy Newman

 

Original Resolution Meeting Date:   12 February 2014

Resolution Number:                            GM/02.2014/02

Resolution:

Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:

 

 

1.      The entirety of the site is identified within the 1 in 100 year ARI flooding area.

 

2.      The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.

 

3.      The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.

 

4.      The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.

 

5.      The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.

 

6.      It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.

 

7.      In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.

 

 

Rescission Recommendation:        

That Council Rescind Resolution Number GM/02.2014/02

 stating:

 

Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:

 

1.      The entirety of the site is identified within the 1 in 100 year ARI flooding area.

 

2.      The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.

 

3.      The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.

 

4.      The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.

 

5.      The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.

 

6.      It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.

 

7.      In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.

 

Councillor’s Recommendation:      

No further recommendation is provided at this time.

 

 

Background:

The presentation of this item at the General Meeting on 12 February 2014 was not intended, and resulted from administrative errors.

 

Negotiations are continuing with the applicant in an attempt to modify the proposal to satisfy the goals of the applicant without the present level of flood risk inherent in the proposal.  Further meetings are planned with the applicant’s planners to discuss alternative design options and staging. 

 

Once negotiations have been completed the report will again be presented for further consideration.  This will result in a better considered result for all parties. 

 

Supporting Documentation:

Nil

Notice prepared by:                        Cr. Wendy Newman

   


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 6 February 2014

Item Number: 10.1

File Number: D14/7305

 

Subject Heading:                     Second Quarter Budget Review 2013/14

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

 

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013, with the First Budget Review adopted on 13 November 2013. This report is based on the Second Quarter Budget Review recently conducted by managers and staff.

 

The budget review presented is currently showing an estimated Surplus of $81K. It incorporates new items and changes not previously identified in the original budgeting process & at the first quarter budget review and from the most recent review completed by Managers on Council’s capital works program 2014/15.

 

Council has requested that a full review be conducted of all capital works intended for this financial year be undertaken, in order to identify all works that potentially may be carried over to 2014/15 and to redirect costs to areas where these funds are needed. The outcome from the full review is now included in this report, whereby Managers have identified that a total of $6.8M of capital works will be carried over to 2014/15 financial year.

 

 

Officer’s Recommendation: 

That the Council adopt the Second Quarter Budget Review 2013/14 as shown in the following attachments (pages 1-11), with the primary documents marked (*):

 

Pages

1.         One Page Summary of Second Quarter Budget Review 2013/14 *

2.         Revised Operating Revenue and Expense Budget Statements by Directorate

3.         Revised Capital Revenue and Expenditure Budget Statements by Directorate

4.         Revised Capital Reserves Budget Statements by Directorate

5.         Revised New Loan and Loan Repayment Budget Statement by Directorate

6.         Revised Operating Reserves Budget Statements by Directorate 

7-10    Summary of Second Quarter Budget Review Changes 2013/14 – Operating         Revenue & Expenses*

11       Summary of Second Quarter Budget Review Changes 2013/14 – Capital Expenditure 2013/14*

 

 

Body of Report:

Management completed their review of Council’s 2013/14 Budget.

 

At a high level, the following table shows the change between the First Quarter Budget Review 2013/14 and the current budget review.

 

 

2013/14

Original Budget

$’000

2013/14

First Quarter

$’000

2013/14

Second Quarter

$’000

Variance

$’000

Carry forward (surplus)/loss

(717,849)

(717,849)

(717,849)

0

Operating revenue

(217,748,128)

(222,547,341)

(185,750,977)

36,796,364

Operating expense

196,510,783

198,049,732

164,039,583

(34,006,149)

Transfer from reserves - operating

(306,103)

(279,850)

(490,739)

(210,889)

Transfer to reserves - operating

18,700,865

20,652,480

18,616,152

(2,036,328)

Capital revenue

(31,931,420)

(32,026,020)

(28,585,020)

3,441,000

Capital expenditure

58,103,460

58,961,660

52,952,988

(6,063,672)

Transfer from reserves - capital

(20,738,255)

(20,888,255)

(18,077,583)

2,865,672

Transfer to reserves - capital

1,470,626

1,470,626

1,470,626

0

Loan

(4,750,000)

(4,750,000)

(4,750,000)

0

Loan Repayment

1,211,710)

1,211,710

1,211,710

0

Revised (surplus)/loss

(194,312)

(863,107)

(81,109)

785,998

 

The 2013/14 Budget has been reviewed to incorporate new items, changes not previously identified in the original budgeting process, and changes to the budget due to events arising since the adoption of the First Quarter Budget review 2013/14.

 

The below commentary relates solely to operating revenue and expenses. All capital budget changes and explanations will be submitted to Council at the 26 February 2014 meeting.

 

The total result of the Second Quarter Budget Review 2013/14 is a projected surplus of $81K.  An analysis of the changes is provided below. 

 

OPERATING REVENUE – Net Decrease $36.8M

 

The overall decrease in operating revenue is net $36.8M. Various factors have contributed to this increase and are detailed as follows:

 

Revision to Origin and Santos recoverable works, reprogrammed to 2014/15, $36.7M

 

Fees from effluent disposal estimated to drop by $1.2M due to competition

 

Decrease in planning application fees of $220K as a result of decrease in application compared to prior year

 

Reduction in water fees $247K, due to a decrease in demand

 

Reduction in grant of $34K, amount received in 2012/13 financial year (Food, Fire & Fest)

 

Decrease in fees at Roma tip of $40K, due to a reduction in dumping of recycle materials

 

Increase in fees generated from Airport, $1.1M

 

Lease received from Surat Grain of $140K. This amount includes back pay and this year’s lease payment

 

Community care services net increase in fees & grants $37K

 

Increase in fees received from Bassett Park $30K. This is based on actual fees received last financial year

 

Increase in grant $57K – received for Mitchell office not included in the original budget

 

Fees from child and kindergarten increase of $24K

 

Grant received $235K from fuel rebates not included in the original budget

 

OPERATING EXPENSES – Net Decrease of $34.0M

 

The total operating expenses at this review equalled a total net decrease of $34.0M. Factors contributing to the decrease in costs are detailed as follows:

 

Revision to Origin and Santos recoverable works, reprogrammed to 2014/15, $34.3M

 

Decrease in finance employee costs of $134K accounted twice

 

Return of grant unspent $192K – Tenancy & Advocacy program

 

Increase in child and kindergarten expenses $24K – funded by additional fees received

 

Community care services net increase in costs $60K

 

Additional allowance of $71K for Stores Plant Hire, not previously charged

 

Increase in employee costs and plant hire in the planning section of $70K. The $10K relates to Plant - Coordinator Planning not allowed for in the original budget. $60K is for Specialist Compliance officer for time spent in the development of charging mechanism for increased road use associated with new developments

 

Payroll tax to be paid to the Government of $185K. This account has not been paid in the prior years. This relates to payroll tax on certain business activities of Council, eg  Water, Sewerage, Quarry, Saleyards

 

Included $46K pro rata employee costs for Coordinator Commercial & Community and Support Officer & $43K IT Manager positions GM/02.2014/25

 

Increase of $65K on bad debts, provision for uncollectible private works accounts

 

Required to return funding to Department of Sport & Recreation $25K

 

OPERATING RESERVES – Transfer from - Net Increase $210K

 

Return of grant unspent $192K – Tenancy & Advocacy program

 

Return of National Respite for Carers Program funding not spent $12K

 

$10K transfer to fund residual costs - Maranoa Retirement Village

 

OPERATING RESERVES – Transfer to - Net Decrease $2.0M

 

Reduction in sewerage grey water disposal fees resulted to a decrease in transfer to reserves by $1.0M

 

Decrease in transfer to plant reserves by $1.0 M

 

CAPITAL REVENUE – Net Decrease $3.4M

 

Decrease in grants & contribution relating to Roma Sewer Augmentation, project is reprogrammed  to 2014/15 financial year, $3.9M

 

Estimated increase in grants for 3 sewer projects (pond 5 & 6, sludge drying bed & effluent polishing) of $490K

 

CAPITAL EXPENDITURE – Net Decrease $6.0M

 

Roma Sewer Augmentation works  is reprogrammed  to 2014/15 financial year, $4.0M

 

Sewerage capital works (listed in Attachment xx) carried over to 2014/15, $1.1M

 

Airport terminal capital works amounting to $900K will be carried over to 2014/15

 

CAPITAL RESERVES – Net Decrease $2.8M

 

Capital reserves transfers have decreased due to projects have been identified to be carried over to 2014/15 financial year:

 

Airport terminal, car parking $1.1M

 

Sewerage capital projects $1.5M

 

Town Chlorination Supply Stage 2 $200K

 

LOAN BORROWINGS – NIL change

 

Submission on the loan borrowings has been completed. The Department is currently in the process of assessing Council’s application.

 

Consultation (internal/external):

CEO, Directors and Managers

Risk Assessment (Legal, Financial, Political etc.):

Regular reporting to the Council is necessary to inform business decisions.

 

Management reports to the Council on the outcome of the Second Quarter Budget Review also ensure appropriate approvals are in place.

Policy Implications:

The attached Revised Budget Statements reflect the financial implications of the commentary above.

Financial Resource Implications:

The revised operating budget presented has an estimated surplus of $114K. Schedules supporting the changes are attached to this report.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Capital Works Summary Budget Review Second Qtr 2013-14(2)

D14/11853

2View

Summary 6th Monthly Budget Review 2013-14V1(2)

D14/11864

3View

Summary of Operating Revenue  Expenses Budget Review Second Qtr 2013-14(2)

D14/11866

 

Report authorised by:

Michael Parker, Acting Chief Executive Officer


Attachment 1

Capital Works Summary Budget Review Second Qtr 2013-14(2)

 


Attachment 2

Summary 6th Monthly Budget Review 2013-14V1(2)

 







Attachment 3

Summary of Operating Revenue  Expenses Budget Review Second Qtr 2013-14(2)

 





Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 19 February 2014

Item Number: 10.2

File Number: D14/10442

 

Subject Heading:                     Comet Ridge Pipeline Agreement

Classification:                                   Open Access  

Name of Applicant:                          GLNG Operations Pty Ltd

Location:                                            Various Council Roads

Author & Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

 

Executive Summary: 

Santos, on behalf of GLNG operations, have applied for a single pipeline agreement to cover the pipeline crossing several Council controlled roads, during the construction of the Comet Ridge Wallumbilla gas pipeline. This single agreement is in lieu of Council requiring a separate deed of indemnity from GLNG for each individual crossing.

 

 

Officer’s Recommendation: 

That Council approve the single pipeline agreement to cover the road crossings  resulting from the construction of the Comet Ridge Wallumbilla gas pipeline, and approve that the acting CEO sign the agreement on behalf of Council

 

 

Body of Report:

Council has prepared a draft agreement in consultation with legal advice. The creation of a single agreement is far better option to have several agreements in place over several roads.

Consultation (internal/external):

Peter Weallans

Legal Advice

Santos

Risk Assessment (Legal, Financial, Political etc.):

Council indemnity is concerned in the agreement. 

Policy Implications:

N/A

Financial Resource Implications:

N/A

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Installation and Maintenance of pipeline Infrastructure - Comet Ridge Wallumbilla

D14/10434

 

 

  


Attachment 1

Installation and Maintenance of pipeline Infrastructure - Comet Ridge Wallumbilla

 


























 


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 10 February 2014

Item Number: 11.1

File Number: D14/8017

 

Subject Heading:                     Maranoa Early Learning - Council Co-Contribution Toward Refurbishment

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Julie Neil, Manager - Community Services

 

Executive Summary: 

In preparation for the Maranoa Early Learning Centre hand-over in December 2014, it is requested that Council continue with the planned essential upgrades to meet national regulations.

 

It is also requested that Council provide any financial shortfalls necessary to complete these capital works.

 

Once approval is established, commencement of contractor tender is also advised.

 

 

Officer’s Recommendation: 

That Council approve:

1.   The continuation of the essential upgrades for the Maranoa Early Learning Centre;

2.   The provision of Council funds toward these capital works;

3.   The commencement of contractor tender for these capital works; and

4.   Consultation with the Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

 

Body of Report:

16 May 2012 Struxi Design Pty Ltd; were commissioned to supply plans and proposals for the Maranoa Early Learning Centre, in accordance with the new National Regulations for a long-day care service and Kindergarten program. Proposal for these works in 2012 was $391,600.00.

 

12 March 2013 Maranoa Regional Council – Community Care division, secured funding from the Department of Education, Training and Employment ($200,000) under the Essential Upgrades Grant Program, for this specific purpose.

 

In preparation for the ongoing delivery of this service, it is recommended these upgrades continue. Council approval to provide any financial shortfalls to complete these works is required.

This capital works project should commence no later than June 2014. The estimated timeframe for completion, 8-12 weeks (work force dependent) allows sufficient time for delays before service hand-over (19 December 2014) and takes advantage of the two week school break in July.

 

Once approval is established, permission to commence the contractor tender is requested. Allowing sufficient time to select, plan and secure a workforce will improve our chances of obtaining commitment and completing the project on time.

Consultation (internal/external):

Sharon Frank – Director – Community, Commercial and corporate services

Annette Gallagher – Coordinator – Community Care

Owen Kleidon – Design Manager – Director - Struxi Design Pty Ltd.

Rebecca Hand – Office of Early Childhood – Department of Education, Training and Employment.

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Department of Education, Training and Employment funding revenue =- $200,000 (GST excl).

Struxi Design Pty Ltd proposal, total expense (2012) = +$391, 600 (GST excl).

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(d) To provide an advocacy role for the provision of child care services and facilities as required so as to address the needs of residents in the region.

Supporting Documentation:

1View

Preliminary report - Struxi Pty Ltd - Maranoa Early Learning Centre

D14/10361

2View

Elemental Cost Analysis - Maranoa Early Learning Centre

D14/10362

3View

Department ~ of Essential Upgrades Grant Program for Non for Profit Early Childhood Education and Care Centres  for Maranoa Early Learning

D14/10363

 

Report authorised by:

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Preliminary report - Struxi Pty Ltd - Maranoa Early Learning Centre

 








Attachment 2

Elemental Cost Analysis - Maranoa Early Learning Centre

 


Attachment 3

Department ~ of Essential Upgrades Grant Program for Non for Profit Early Childhood Education and Care Centres  for Maranoa Early Learning

 


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 13 February 2014

Item Number: 11.2

File Number: D14/8748

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of November 2013 – January 2014.  

 

It should be noted that the Bassett Park Master Planning Advisory Committee has not met between the months of October 2013 – January 2014 in order to confirm the meeting minutes of 03/09/13.

 

 

Officer’s Recommendation: 

That Council receive and not the confirmed minutes of the following Advisory Committee Meetings:

 

·    Roma Saleyards Advisory Committee Meeting – 28/11/13;

·    Airport Advisory Committee Meetings – 06/11/13 & 04/12/13

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councilors on a monthly basis to ensure Council is aware of committee items discussed.

 

The most recent confirmed minutes of each of the committees that have convened during the months of November 2013 – January 2014 are attached, these being:

 

·    Roma Saleyards Advisory Committee Meeting – 28/11/13;

·    Airport Advisory Committee Meetings – 06/11/13 & 04/12/13

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Saleyards Advisory Committee Meeting Minutes - 28/11/13

d14/6935

2View

Airport Advisory Committee Meeting Minutes - 06/11/13

d13/58164

3View

Airport Advisory Committee Meeting Minutes - 04/12/14

d14/3785

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Saleyards Advisory Committee Meeting Minutes - 28/11/13

 





Attachment 2

Airport Advisory Committee Meeting Minutes - 06/11/13

 

 

Meeting:                             Airports Advisory Committee Meeting

Date:                                     Wednesday 4th November 2013

Chair:                                    Cr. Joy Denton                 

Attendees:                         Cr. Joy Denton, Cr. Cameron O’Neil, Cr. David Schefe,  Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Adrian Harding – Europcar, Barry McCabe – Roma Aero Club, Gary Schefe – Commerce Roma, Greg Shaw, Lyn Kajewski – Roma Tourism Association Inc, Meryl Brumpton – Flying Surgical & Flying Obstetric Service, Robert Lethbridge

 

Apologies:                          Anthony Partridge – TransLink, Anthony McDonald – Hertz Roma, Christopher Kerr – Care Flight Group QLD, Ian Rollinson, Jon Hamer – Qantas, Keith Chandler, Peter Flynn – Maranoa Travel Centre, Shane Brumby – MI Helicopters, Scott Rodgers – Air BP, Vicki Beitz

Minutes:                             Christina Tincknell

 

Meeting Opened:           6.00pm

Meeting Closed:              7.40pm

 

Next Meeting Details

Date:                     4th December 2013                         

Time:                    6pm      

Location:             Council Chambers, Bungil Street              


Meeting Actions

Item

Description

Comments

Action by

When

 

2.0

 

 

Confirmation of Minutes & Business Arising from Minutes

Follow up with Telstra to enquire as to what the upgrade plan for the Airport tower is and when this is going to occur.

Ben Jones

TBA

 

4.0

 

 

Rolling of Runway – Mitchell Airport

Arrange the rolling of the Surat Airport runway.

Ben Jones

30/11/2013

5.0

Lighting strike at Roma Airport & Bay 2 repair

 

Investigate feedback that Bay 2 has damage with were the aircraft wheels sit.

Ben Jones

Update at next meeting, 4/12/2013

9.0

General Business

Arrange tension barriers and signage for the licenced area of the terminal.

Ben Jones

TBA

Investigate modular components for terminal construction.

Ben Jones

TBA

Repairs to Mitchell Airport amenities

Ben Jones

Update at next meeting, 4/12/2013

Arrange for ash trays to be cleaned daily

Ben Jones

Immediately

Obtain information from Avdata regarding RFDS landing charges.

Ben Jones

Update at next meeting, 4/12/2013

Respond to email request from Adrian Harding

Ben Jones

By 12th November

 

 


Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6.00pm

 

Item 1                   Apologies

The following apologies were noted at the commencement of the meeting.

·    Christopher Kerr – Care Flight Group QLD

 

Item 2                   Confirmation of Minutes

Resolution:  AP/11.2013/06

Moved:          Barry McCabe                    

Seconded:   Robert Lethbridge

That the Airport Advisory Committee Meeting minutes of 2nd October 2013 be confirmed.

                                                                                                                                                                                                                                                                                                                                                                       

 
 


               

                               

 

 

 

 

 

Business Arising from Minutes

 The committee requested updates on the following items from the meeting held 2nd October 2013.

 

Provide feedback sent to unsuccessful tender applicants for Tender 13/27 Lease of Food & Beverage Outlet (Terminal Kiosk).

Feedback has been completed and sent to unsuccessful tender applicants. The feedback was sent 4th November 2013.

Follow up with QantasLink to advise on carry-on check in counter as short term solution for passenger check-in.

Ben Jones has contacted Jon Hamer of QantasLink to advise that the third check-in counter is available to operate as a carry-on check-in.

Consult with Telstra regarding reports of poor reception within Roma Airport Terminal.

Ben Jones has contacted Telstra regarding the poor reception at the Airport Terminal. Telstra have advised that they will look into the issue. They did advise that bandwidth on towers are set and when there are larger volumes of people using the service within the vicinity of a tower, this decreases the capacity of the network resulting in poorer reception.

Monitor progress of fault with flight board to ensure issue is resolved.

The case had been logged once the error was found. The system is now operating on the internet for the QantasLink agent to update locally, however there are still some errors occurring that are working to be resolved.

Follow up with Greg Shaw regarding when runway and apron are swept.

Ben Jones advised that the apron and movement area are swept every weekend.

 

The committee requested that Ben Jones follow up with Telstra again to enquire as to what the upgrade plan is and when this is going to occur.

 

Item 3                   Airport Advisory Recommendations

 Cr. Denton presented a report to Council at the General Meeting held 9th October 2013, outlining the recommendations put forward by the committee relating to;

·    The addition of car parking spaces for GA users

·    Construction of a pathway

·    Issuing of correspondence to vehicles parking in “No Parking” and “Taxi Only areas”

“Excerpt from Minutes of GM 09/10/13” is attached outlining the Council’s recommendations.

 

The committee requested that the endorsed correspondence be sent out immediately to the main gas industry companies utilising the airport, and as required if further companies are identified.

 

Item 4                   Rolling of Runway – Mitchell Airport

Ben Jones has arranged the rolling of the Mitchell Airport runway. The committee requested that Ben arrange the same for Surat Airport.

 

The committee requested an update on the installation of Avdata at Injune. Ben advised that the installation was completed 4th November 2013 and is now operating. Avdata are monitoring and will provide feedback as to if the equipment is working correctly. Avdata have also offered a free loan unit to monitor usage at Mitchell and/or Surat to determine if Avdata is worth implementing at these sites. Ben advised that he has requested a quote for supply of a camera system to monitor all aircraft landings to detect any aircraft that are not seeking prior permission to land. The committee discussed the increase in usage of the Injune Airport.

 

Item 5                   Lighting strike at Roma Airport & Bay 2 repair

Ben Jones updated the committee regarding the lightening strike that occurred at the airport on Thursday night 24th October. Repairs were completed the following morning and the runway is fully operational.

The apron also required repairs as a sink hole appeared on Bay 2. Repairs have also been completed. Cr. Denton requested that Ben follow up with information received that Bay 2 still has damage with were the aircraft wheels sit.

 

Item 6                   Officer Transport Security                          

Office of Transport Security (OTS) completed an on site audit on 30th and 31st October. The screening point underwent another systems test and passed. It was noted by OTS that the screeners have undergone 4 systems tests since February and passed each one. It is uncommon for a screening point to undergo so many tests in such a short period and maintain 100% compliant. Council is compliant with OTS requirements as no non-compliances were issued during this audit. The committee discussed the procedures for handling passengers found to be in possession of prohibited or dangerous items.

 

Item 7                   Injune Airport Avdata

This item was addressed earlier in the meeting (Item 4).

 

Item 8                   Security Personnel Service

Lyn Kajewski outlined information received regarding the security screeners for Roma Airport. The information received was as follows:

·    Screeners being disrespectful to passengers (particularly older passengers).

·    Surrendered items

·    Screening point being closed when passengers arrive at the terminal.

Ben Jones responded outlining the options that passengers are provided when found to be in possession of prohibited or dangerous goods. Ben also provided feedback to the committee regarding the screening point being closed, noting that the screening contractor is working towards having full staff that are trained to avoid this situation, but currently the screening point is closed for a period of up to 20 minutes when there is a break in flights to allow the screeners their breaks.

 

Item 9                   General Business

Cr. O’Neil requested feedback as to the licenced area of the terminal now that the kiosk is operating. Ben Jones advised that he is monitoring how Nektar are handling the RSA for the area, he will provide feedback to Nektar as required. The committee discussed the benefit of having the area more clearly marked to make it easier to passengers to distinguish the licenced area. The committee requested Ben to arrange for tension barriers and signage for the area.

 

Cr. O’Neil requested Ben Jones to provide an update on timeframes for the Roma Airport Terminal redevelopment. Ben provided the committee with the process involved up to and including construction along with estimated time frames for each. The committee also discussed various approaches to the construction to minimise impact the passengers. The committee requested that Ben look into the possibility of modular components for the terminal construction.

 

Cr. Schefe enquired as to the CCTV coverage of the car park, since there has been reported theft in the car park recently. Ben Jones advised the committee on the coverage of the CCTV cameras. The committee discussed possible deterrents to address the issue.

 

Robert Lethbridge noted that the toilets at Mitchell Airport have been cleaned, however the male toilet is still out of order and the fence around the amenities building has not been fixed. Ben advised that he would follow up with this.

Cr. O’Neil noted that the ash trays located on the grassed area needed cleaning. Ben advised that these would be cleaned daily going forward.

Cr. Denton requested an update on the commencement of flights to Toowoomba. Ben advised that he has met with Skytrans regarding the commencement. Skytrans are anticipating commencing flights as of January 2014.

Cr. Denton requested information regarding if the Royal Flying Doctor (RFDS) are charged for landing aircraft in Roma. Ben advised that he is aware the some flights are, but will need to obtain the information from Avdata to investigate further. Meryl Brumpton advised that she can provide the aircraft registration for the Flying Obstetrician & Gynaecological Service if required, as this aircraft should be charged for landing fees.  Ben advised that he will speak to Julie Reitano regarding this information.

Adrian Harding enquired if Ben Jones had received the email he sent through approximately 3 weeks ago via the general enquires email address. Adrian was advised that it had been received last week and that Ben would follow up shortly. 

Cr. Denton closed the meeting at 7.40pm

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                              Date

 


Attachment 3

Airport Advisory Committee Meeting Minutes - 04/12/14

 

 

Meeting:                                 Airports Advisory Committee Meeting

Date:                                       Wednesday 4 December 2013

Chair:                                     Cr. Joy Denton                       

Attendees:                             Cr. Joy Denton, Cr. David Schefe,  Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Barry McCabe – Roma Aero Club, Greg Shaw, Lyn Kajewski – Roma Tourism Association Inc, Keith Chandler, Peter Flynn – Maranoa Travel Centre,

 

Apologies:                             Cr. Cameron O’Neil, Adrian Harding – Europcar, Gary Schefe – Commerce Roma, Robert Lethbridge, Anthony Partridge – TransLink, Anthony McDonald – Hertz Roma, Christopher Kerr – Care Flight Group QLD, Shane Brumby – MI Helicopters, Scott Rodgers – Air BP, Vicki Beitz, Ian Rollinson, Jon Hamer - Qantas

 

Minutes:                                 Christina Tincknell

 

Meeting Opened:                                                                                                                       6.20pm

Meeting Closed:                   7.10pm

 

Next Meeting Details

Date:                       5 February 2014                    

Time:                      6pm        

Location:               Council Chambers, Bungil Street           


Meeting Actions

Item

Description

Comments

Action by

When

Item 2

Confirmation of Minutes and Business Arising

Report back to the committee regarding the meeting with Nektar Hospitality

Ben Jones

5 February 2014

Consult with the CEO regarding RFDS being charged landing fees at Council airports

Ben Jones

5 February 2014

Item 8

General Business

Update the committee on the opening of the third check-in counter

Ben Jones

5 February 2014

Consult with the CEO regarding the passenger tax being applied to charter aircraft utilising Injune Airport

Ben Jones

5 February 2014

 

Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6.20pm

 

Item 1                     Apologies

The following apologies were noted at the commencement of the meeting;

·      Cr. Cameron O’Neil

·      Vicki Beitz

·      Ian Rollinson

·      Jon Hamer - Qantas

 

Item 2                     Confirmation of Minutes and Business Arising

Resolution:           AP/12.2013/07

Moved:                   Barry McCabe                       

Seconded:             Lyn Kajewski

That the Airport Advisory Committee Meeting minutes of 4 November 2013 be confirmed.

                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 


The committee requested Ben Jones to provide an update on any items outstanding from the previous meeting.

·      There is no new information to report regarding the request to Telstra for any future upgrade plans for mobile towers in the vicinity of the Roma Airport.

·      Both Mitchell and Surat Airports have been included in the schedule to have the runways rolled. Injune has not been included at this stage, the runway is being monitored to see if this will be required or not due to the increased use of the runway.

·      There was a slight depression located on bay 2 of the apron. Ben consulted with Council’s Road team and was advised that crack sealant would be needed to prevent further moisture getting into the existing cracks on the apron. This has been completed and the apron is being monitored.

·      The tension barriers and signage have been organised for the licensed area of the terminal. 

The committee discussed the liquor licensing requirements and RSA at the airport to ensure there are no issues with intoxicated passengers. Ben advised that he is meeting with Nektar to discuss this. Ben will report back to the committee regarding his meeting with Nektar.

·      The modular components for the terminal construction will be investigated during the detailed design process. Ben will advise the committee once he has the information.

·      Repairs to the Mitchell Airport amenities are in progress, a builder has been to site to inspect the building. The quote received was approximately $50-60,000 in repairs. Ben and Michael Parker will visit Mitchell Airport with a building inspector to determine the best course of action for repairs to this building.

·      The cleaning of ash trays at the Roma Airport is being done daily.

·      Avdata currently is charging Royal Flying Doctors Service (RFDS) landing fees and Council airports. The committee discussed the fees and charges and agree that RFDS should be exempt for emergency aircraft. Ben will consult with Julie Reitano and update the committee at the next meeting.

·      Ben has responded to the email request from Adrian Harding of Europcar.

 

Item 3                     Lightning Strike at Roma Airport

This item was covered in Business Arising from the previous meeting

 

Item4                      Repairs to Mitchell Airport Amenities

This item was covered in Business Arising from the previous meeting

 

Item 5                     Avdata Regarding RDFS landing charges

This item was covered in Business Arising from the previous meeting

 

Item 6                     Wellcamp Airport Open Day

Cr. Joy Denton discussed her attendance at the Wellcamp Airport Day in Toowoomba. The committee looked over the information sheets that Cr. Joy Denton obtained from the day. Information regarding this can be found at http://www.wellcamp.com.au/

 

Item 7                     Sale of raffle tickets to raise funds for Pinaroo

Greg Shaw requested the availability of a space to be allocated from time to time to allow for fundraising to go towards Pinaroo. This could include the selling of raffle tickets, or simply a donations container. The committee agreed that Ben Jones is the most suitable person to handle this request, but agreed that it was for a good local cause and supported the request.

Item 8                     General Business

Peter Flynn advised that he had received a letter of complaint from a Qantas pilot relating to aircraft being advised to enter a holding pattern and not being permitted to land because of insufficient bays available for aircraft parking at Roma Airport. Peter wanted to clarify the procedure and if this had occurred. Ben Jones advised that the normal procedure is; if there are insufficient bays for parking an aircraft will be requested to hold until such time as a bay becomes available. However, the way the flight schedule is worked, unless an aircraft arrives early/is delayed or a charter arrives without having made the request to Airport Management, there will not be any more than 4 aircraft scheduled into Roma at one time. To date, no aircraft has been requested to hold because of a scheduling error by either the airport operator or the ground handling agent.

 

Peter Flynn stated that he believes there are still issues with the screening point closing during the day. Passengers are not able to access the seating available in the screened area of the terminal or the kiosk. Ben Jones advised that he would follow up with Toll regarding this.

 

Peter Flynn advised the committee that the computer equipment for the third check in counter has arrived, but has not calibrated currently. Once this is completed this counter can be opened.

Ben Jones also updated the committee to advise that the conveyor system for the third check is on its way to Roma, and installation is to commence Tuesday 10 December. It was take a few days to install the system, but should be operational by the following week.

 

Cr. David Schefe asked if the passenger tax was being applied aircraft utilising the Injune Airport. Ben Jones advised that to date the only fee applicable was the weight based landing charge. The committee discussed applying the passenger tax to charter aircraft landing at Injune Airport. The camera system that Ben has been investigating could be used as a tool in the aid of applying the passenger tax. Ben advised that he would speak to Julie Reitano regarding this matter and report back to the committee.

 

The committee asked if there has been a drop in passenger numbers since the opening of the Miles airport. Ben Jones advised that there has been no drop in passenger numbers to date; October actually had the highest number of passengers to date with approximately 30,000 passenger movements. Peter Flynn advised that there has been some mention from charter companies that Council’s fees compared to Miles are much higher. The committee discussed this, but agreed that Council needs to recover this cost as the Roma Airport upgrade was not fully funded and was quiet a significant cost.

 

Lyn Kajewski suggested that Council should look to host a workshop for local businesses that aims to educate on how to complete a successful tender. Lyn thought this would be a good step for Council to support local business. The committee discussed where such expertise could be sought to provide this to the community, and the intricacy in providing a workshop that covered the various tender categories that Council require. The committee agreed a good starting point should be the requirement for all tenders to have a checklist attached to the tender application.  

 

Item 9                     Next Meeting and Close

The committee agreed to hold the next meeting on 5 February 2014 commencing 6pm and the Council Chambers.

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date

 


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 17 February 2014

Item Number: 11.3

File Number: D14/9661

 

Subject Heading:                     Installation of Bulk Water Storage for Queensland Rural Fire Service

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                            Roma & Injune

Author & Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

 

Executive Summary:

Queensland Rural Fire Service is in negotiation with Origin to fund a project to install bulk water storage tanks at Roma and Injune to assist in fire bombing operations.

 

 

Officer’s Recommendation: 

1    Council support the installation of bulk water storage tank(s) to a total capacity of up to 50,000 litres at the Roma and Injune Airport for the use by the Queensland Rural Fire Service.

2    Council approve $3,000 to install a water supply to the tanks.

 

 

Body of Report:

Queensland Rural Fire Service have proposed to install water tanks at both Roma and Injune to hold 50,000L, most likely in the format of two 25,000L tanks linked together to assist in fire bombing operations.

During past events bulk water supply has been an issue at both the Roma and Injune airports whilst conducting fire-bombing operations. The installation of the proposed tanks would ensure an adequate supply is available for immediate use. A trickle feed from the town mains to maintain a full level. This will reduce the short bursts of high demand on the town water system as well as negating the requirement for a water tanker to be sourced in short time frames.

If installed the bulk water storage tanks will become a Council asset. There will be minimal maintenance required that will come at Council’s cost.

Consultation (internal/external):

Troy Pettiford            Manager Water Sewerage Gas

John Welke               Queensland Rural Fire Service

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$3,000 ex GST

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Proposed bulk water storage Roma Airport

D14/10235

2View

Proposed bulk water storage Injune Airport

D14/10239

 

Report authorised by:

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Proposed bulk water storage Roma Airport

 


Attachment 2

Proposed bulk water storage Injune Airport

 

 


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 4 February 2014

Item Number: 12.1

File Number: D14/6825

 

Subject Heading:                     Request - Bitumen Seal Cnr Chambers and Creek Streets, Amby

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request for bitumen upgrade of corner Chambers and Creek Streets, Amby

 

 

Officer’s Recommendation: 

That:

1.   Council amend the Road Register to reflect the addition of 145 metres of Creek Street.

 

That:

2.   This request be considered in future budget deliberations.

 

 

Body of Report:

Council has received a request from Corale Beitz for a bitumen upgrade of the section of road between Chambers and Creek Streets, Amby.

 

The section is approximately 170m and is not on the recently adopted Road Register.

However, it is frequently used by heavy vehicles coming from properties on Queen Street and Springfield Road and has been flagged as a road to be potentially added to the register. Springfield Road provides access to Mitchell-St George Road.

 

Previously heavy vehicles would access the Warrego Highway via Queen Street. This ceased when TMR upgraded the Highway section through Amby. TMR installed a centre island kerb on Queen Street and created a camber on the adjoining Highway. The camber is too steep for heavy vehicles entering from Queen Street and the centre island restricts turning. TMR created a short bitumen access and graveled part of the unregistered section of road so consequently this is now the route used by heavy vehicles.   

 

An inspection was completed 3 February 2014. On the Warrego Highway, opposite Creek Street, there is a bitumen access to the section, created by TMR, approximately 7 metres wide and 15 metres in length with two box culverts. The remaining section is graveled, to a width of 7m, and continues round the corner before connecting to Chambers Street. Three properties access this section.

 

There is a steep grade on Chambers Street and a slighter one on the section with the low point at the corner. The corner will need to be raised to create a 3% crossfall, and a 12 metre pipe will need to be installed to allow for drainage.

The current road section truncates the corner block and will need realignment. The existing track falls within the flooding zone as detailed in the flood modeling completed by Jo Tinnion from BMT WBM.

 

To remain in accordance with Council Policy: Road Network Design Standards, this section would need to be upgraded to 10m wide seal, if considered to be an Access Place. However, in the future kerb and channel may potentially be installed along the residential side, in which case further widening could be achieved at that time. Chambers Street at the connection of the upgrade section is approximately 6m in width and the highway access is approximately 7m in width.

 

The cost estimate is based upon a 7m wide seal with widening at the corner and tapering at Chambers Street. As heavy vehicles may potentially use this section a 200mm pavement is appropriate and formation allowances have been made to account for the raising of the corner. Approximate cost of pipes and installation is also included.

 

Location

Creek and Chambers Streets, Amby

Road Details:

Length:

0.17

kilometres

 

Properties accessed:

3

Traffic:

10 - 99 VPD

Class:

Access Place

Standards

Note: Adopted standard for an Access Place is 10m seal.

Adopted:

< Access Place

 

Sealed Surface

7

m wide

Gravel pavement

8

m wide

 

 

Formation

8

m wide

 

 

Flood immunity

-

year ARI

 

 

 

 

Current:

< Access Place

 

Sealed Surface

-

m wide

 -

0.170

k

Gravel Pavement

7

m wide

 -

0.170

k

Formation

7

m wide

 -

0.170

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

< Access Place

 

Sealed Surface

7

m wide

 -

0.170

k

Gravel Pavement

8

m wide

 -

0.170

k

Formation

8

m wide

 -

0.170

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Note: Additional formation has been allowed for raising corner height.

Construction

0.170

kilometres of

7

 m wide

2 Coat Seal

 $          77,770.00

  / k =

$13,220.90

0.170

kilometres of

8

 m wide

Pavement 200mm

 $          27,200.00

  / k =

$4,624.00

0.170

kilometres of

1

 m wide

Formation

 $          13,200.00

  / k =

$2,244.00

16

metres cubed

 

Formation

 $               150.00

  / m³ =

$2,400.00

12

metres of

Pipe Installation

 $            2,500.00

$2,500.00

 TOTAL

$24,988.90

Whole of Life

Current:

  Not on current register

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

  Light Shoulder Grade

$0.00

pa

Capital renewal

$789.47

pa

Total

$789.47

pa

Variation:

An annual increase of

$789.47

pa

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council Policy: Register of Roads

Council Policy: Request for Capital Upgrade of Roads

Council Policy: Road Network Design Standards

Financial Resource Implications:

Capital Cost of $24,988.90 and an annual increase of $789.47 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Feedback - Cr. Wason - Coral Beitz - Various concerns - Amby

D13/59451

2View

Letter to Coral Beitz regarding Councilor Customer Feedback Form - Amby Hall and Mitchell Pool

D14/3535

3View

Acknowledgement Letter to Coral Beitz Re: Request for Bitumen Seal - Chambers and Creek Streets, Amby

D14/5048

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Councillor Feedback - Cr. Wason - Coral Beitz - Various concerns - Amby

 


Attachment 2

Letter to Coral Beitz regarding Councilor Customer Feedback Form - Amby Hall and Mitchell Pool

 

Enquiries:      Tanya Mansfield

Phone:            07 46246935 (Direct) or

                        1300 007 662 (via Customer Service)

Office:                        Mitchell

Our Ref:         D13/59451; D14/3535

 

 

17 January 2014

 

 

Mrs. Coral Beitz

13 Queen St

Amby   QLD  4462

 

 

 

Dear Mrs. Beitz

 

Re: Councillor Customer Feedback Form – Amby Hall and Mitchell Swimming Pool

 

Thank you for your Councillor Customer Feedback Form addressed to Councillor Scott Wason regarding feedback and suggestions for improvements to the Amby Hall and the Mitchell Swimming Pool.

 

I can advise that Council will be considering your suggestions for the Amby Hall in the future 2014/15 budget.

 

In relation to Mitchell Swimming pool steps, Council has been looking at various options. At the moment there isn’t an easy fix as pipework for the pool is constructed in the sides of the pool. We cannot secure steps into the pool sides, for this reason. We have considered and purchased portable steps, but they aren’t secure enough for people with limited mobility to enter and exit the pool with confidence. There is a lifter at the pool that is available to provide assistance in entering and exiting the pool and pool staff can provide assistance in using the lifter.  We are still looking at other options to improve access to the swimming pool.

 

Please do not hesitate to contact myself on one of the numbers listed above, or by email – tanya.mansfield@maranoa.qld.gov.au, if you have any further questions.

 

 

Yours faithfully

 

 

 

 

Tanya Mansfield

Manager – Facilities


Attachment 3

Acknowledgement Letter to Coral Beitz Re: Request for Bitumen Seal - Chambers and Creek Streets, Amby

 

Our Ref: D13/59451;D14/5048

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

28 January 2014

 

 

Mrs Coral Beitz

13 Queen Street

AMBY QLD 4462

 

 

Dear Mrs Beitz

 

Re: Request for Bitumen seal – Chambers and Creek Streets, Amby

 

Thank you for your Councillor Customer Feedback Form addressed to Councillor Scott Wason dated 26 November 2013, outlining your request for Council to provide a bitumen seal to Chambers and Creek Streets, Amby.

 

I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 26 February 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Councillor Wason, I will continue to keep Councillor Wason and yourself informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 15 January 2014

Item Number: 12.2

File Number: D14/3198

 

Subject Heading:                     Request Taxi Rank Expansion

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council received a request to expand the current number of taxi ranks in Roma

 

 

Officer’s Recommendation: 

That the need for additional taxi and disabled ranks be reviewed as part of a complete review of parking in CBD as part of project to relocate pedestrian crossings and a further report provided to Council.

 

That Council support a request for a more convenient taxi drop off/pick up location within the Woolworths Plaza complex and undertake consultation with the complex owner as part of the review.

 

 

Body of Report:

Council received a request from George and Jennifer Noble, Directors of Nobaly Pty Ltd (Roma Cabs and Limousines), for Council to designate additional taxi ranks outside every licensed premises in Roma.  Mr Noble claims that pick ups and drop offs can prove difficult when there are no parks available. Mr Noble also suggests that, upon departure, hotel patrons under the influence of alcohol can exhibit unsociable behavior and, as such, should be removed from the vicinity in a timely manner.

 

Furthermore, Mr Noble requests that Council support, in principle, his request for a more convenient taxi drop off/pick up location within the Woolworths Plaza complex.

 

In their letter of support, TMR Translink indicated that they have put forward a proposal for the taxi ranks at both the Commonwealth Hotel and BP Service Station. The implementation of these ranks would require prior consultation with, and agreement from, Council as this area of highway is Council’s responsibility unless it impedes the flow of traffic on the highway.

 

The TMR representative also stated that he’d spoken to the owner of the Commonwealth Hotel and the White Bull.  Apparently the owner indicated that they are promoting a family environment at the White Bull, and they also provide a courtesy bus for the patrons of this hotel. Thus they wouldn’t require a rank at this location. 

 

The Royal Hotel also has a courtesy bus and is easily accessible from Hawthorne Street.  Club Hotel Motel Roma and Irish McGann’s (Queens Arms Hotel) are located approximately 250m from the taxi rank at Toyworld.

 

By way of reference the Queensland Taxi Strategic Plan 2010_2015 states:

Peak Time - First Level Minimum Service Levels require that 85% of people who book a taxi during peak times are picked up within 18 minutes.

It’s unlikely that a taxi would take more than 18 minutes to get from the rank outside Toyworld to arrive at Irish McGann’s located approximately 250 metres away.

 

Nobaly Pty Ltd operates eight (8) taxis from its business. Currently there are six (6) taxi ranks on Wyndham Street, Roma.  Two (2) ranks are located outside the Woolworths Plaza complex, two (2) outside Toyworld and two (2) outside Roma Printers and Stationers.

 

The town centre experiences high traffic loads during the day and parking is already limited. The provision of these ranks, and others requested, would bring the total number of ranks to 14. Increasing the number of full time taxi ranks within Roma beyond the number of taxis means there will always be vacant parks.  This is considered to be an inefficient use of parking space.

 

However, if people attend late night venues it would be appropriate to ensure they have suitable transport home. The designation of ranks by local government is provided for under the Transport Operations (Road Use Management) Act 1995 as part of the regulated parking provisions. 

 

Roma could potentially benefit from part time taxi ranks i.e. Taxi Zone between set times and Parking all other times.  This would require the installation of regulated parking signs, similar to below, noting that with the implementation of 3-hour regulated parking, the bottom section of the sign would be changed accordingly.

                               

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Department of Transport and Main Roads – Tony Partridge

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Transport Operations (Road Use Management) Act 1995

Financial Resource Implications:

Total Capital Cost of $1,000.00 for the installation of signage for one taxi rank and an increase of $100.00 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Department of Transport and Main Roads - Request for Taxi Ranks - 09/01/2014

D14/2361

2View

Request for Taxi Ranks outside Hotels in Roma - Roma Cabs - George Noble

D14/1819

3View

Acknowledgement Letter to George & Jennifer Noble Re: Request for Taxi Ranks outside hotels in Roma

D14/3013

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Department of Transport and Main Roads - Request for Taxi Ranks - 09/01/2014

 


Attachment 2

Request for Taxi Ranks outside Hotels in Roma - Roma Cabs - George Noble

 



Attachment 3

Acknowledgement Letter to George & Jennifer Noble Re: Request for Taxi Ranks outside hotels in Roma

 

Our Ref: D14/1819;D14/2361;D14/3013

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

15 January 2014

 

 

Mr & Mrs Noble

Nobaly Pty Ltd trading as Roma Cabs and Roma Limousines

7 Bungil Street

ROMA QLD 4455

 

 

Dear Mr & Mrs Noble

Re: Taxi Ranks in Roma

 

Thank you for your letter addressed to Council’s Chief Executive Officer, Ms Julie Reitano dated 18 December 2013, outlining your request for taxi ranks outside the hotels in the township of Roma.

 

I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 12 February 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council’s Chief Executive Officer Ms Reitano, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design

 


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 5 February 2014

Item Number: 13.1

File Number: D14/7057

 

Subject Heading:                     Proposed redevelopment of Garth Cox Memorial Park in Yuleba

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Penelope Howland, Coordinator - Community Development (Yuleba/Wallumbilla)

 

Executive Summary: 

An amount of $10,000 was allocated from the 2013-14 budget to redesign Garth Cox Memorial Park to accommodate aspects of ANZAC Day commemorations, subject to community consultation indicating there is wide support for the proposal.

Consultation has been undertaken and an implementation plan is presented here. It involves engaging a landscape designer to redesign Garth Cox Memorial Park with a design brief that includes accommodation of ANZAC Day Commemoration seating and creation of an integrated and low maintenance landscape.

 

Officer’s Recommendation: 
That Council approve a staged implementation plan to redesign Garth Cox Memorial Park, with Stage 1 to be completed in time for ANZAC Day 2014.

 

Body of Report:

The redevelopment of Yuleba’s Garth Cox Memorial Park has emerged as a high community priority after feedback was received from ex-service people that it is ‘not appropriate’ for the ANZAC Day March to proceed past the new Cenotaph.

Traditionally the Yuleba ANZAC Day Commemoration commenced with a March from the Council building in Stephenson Street and ended with a Ceremony and Morning Tea at the Yuleba Memorial Hall.

A Cenotaph was created in Garth Cox Memorial Park in 2012 by the Yuleba Development Group, who sourced $5000.00 from the Australian Government’s Department of Veterans Affairs to add a plaque to a large stone already located in the Park.

The redevelopment of the area around the Cenotaph, while not mentioned in the town’s Placemaking Plan, is clearly articulated in its Local Plan:

4.2.1 Develop in consultation with the residents of Yuleba a Town Beautification Strategy and Open Space Plan which incorporates streetscaping projects, installation of a town cenotaph or monument, a well planned community hub precinct, sustainable and well designed parks (i.e. Garth Cox Park, Cobb & Co Park) and landscaped areas incorporating street furniture and BBQs, town entrance areas, community garden, safe engaging children play areas.

Feedback received from returned service people in attendance at the 2012 ANZAC Day Commemorations in Yuleba indicated that it is inappropriate to march the traditional route - passing by a Cenotaph in a march is symbolic of leaving the fallen behind.

Funds were allocated by Council (up to $10,000) in the 2013-14 financial year to redevelop Garth Cox Memorial Park in anticipation that the solution may involve conducting some aspect of ANZAC Day Commemoration at the Cenotaph and that limited space for seating in the Park may need to be addressed.

Council requested that community consultation be undertaken before any work commenced to determine if there is wide support for a change to the traditional ANZAC Day program and for the redevelopment of the area around the Cenotaph.

Consultation with the Yuleba community confirms that a change to the day’s proceedings is needed and that Garth Cox Memorial Park should be redeveloped to accommodate more and better seating. Consultation has included:

·    Meetings with the Yuleba Development Group to develop a new event program, march route and a proposal for changes to the layout of the Park;

·    Distribution of feedback forms made available at the Post Office, the Yuleba General Store and at various formal and informal community meetings,

·    Community consultation session held on 10 February 2014 in Yuleba, which was advertised online, in the Western Star and via a postal mail out to 207 households.  Councillors O’Neil, Price, Newman and Denton were in attendance.

A total of eleven written responses were received by the due date, 17 February 2014. Four respondents approved of the proposals and one completely disapproved, expressing concern that the plan would ‘ruin Garth Cox Park’. A further four approved in principle, but requested expert planning be undertaken and/or that the march proceed along an alternative route.

Action

Council’s approval is now sought to action the redevelopment of Garth Cox Memorial Park. The Yuleba Development Group has requested that, in order that the Park is ready for ANZAC Day 2014, Council arrange to flatten the area and remove enough jagged stones and small trees to accommodate appropriate and safe seating.

Council’s Regional Parks & Gardens team has some capacity to complete this work but has requested that a professional designer be engaged to lay out a clear, staged plan for the entire area, eg including the playground to the East and the BBQ area to the West as well Garth Cox Memorial Park proper. It is also requested that quotes be obtained to implement the plan in stages so that a cost-benefit analysis can be undertaken to determine whether the project would be better completed internally or externally.

This way, not only will a clear statement of costs be available, but a low maintenance solution can be found and community concern that the Park’s aesthetic may be ruined by piecemeal changes will be alleviated.

It is recommended that Council:

·    Note that the redevelopment of Yuleba’s Garth Cox Memorial Park has emerged as a high priority after feedback was received from ex-service people that it is ‘not appropriate’ for the ANZAC Day March to proceed past the new Cenotaph;

·    Approve a staged implementation plan as follows:

Ø Preferred Contractor engaged to redesign Garth Cox Memorial Park ($1,000);

Ø Quotes obtained from contractors to implement that design in stages ($0);

Ø Regional Parks & Gardens provided with the quotes to determine whether part or all of the project would be better completed internally or externally ($0);

Ø Contractor and/or Parks & Gardens team implements Stage 1 in time for ANZAC Day 2014 ($4,000);

Ø Contractor and/or Parks & Gardens team implements Stage 2 in time for final payments in 2013-14 Financial Year ($5,000);

Ø If required, further funds are sought to complete the project - internally from 2014-15 budget allocations and/or externally.

Consultation (internal/external):

Internal

Konrad Crawford, Infrastructure Officer, Regional Parks & Gardens

Bob Dean, Coordinator (Yuleba/Wallumbilla), Roads & Drainage East

Fiona Vincent, Coordinator Sport & Recreation

 

External

Yuleba Development Group

Department of Veterans Affairs (Sandra Jenkins, VAN Community Support & Commemorations Officer)

Australian War Memorial (Cameron Atkinson, Reference Officer)

Returned & Services League of Australia (Robert Menz)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

 

Financial Resource Implications:

$10,000 already allocated in the 2013-14 Financial Year Budget for this project.

 

Further funds may be required in 2014-15 to complete the project – sources additional to Maranoa Regional Council could include the ‘Saluting their Service’ program (Department of Veterans Affairs) and ‘Everyone's Environment’ program (Department of Environment & Heritage Protection).

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

Edward Sims, Manager - Economic & Community Development


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 5 February 2014

Item Number: 13.2

File Number: D14/6970

 

Subject Heading:                     Compliance Policy Framework

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            N/A

Author & Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

 

Executive Summary:  The Compliance Policy Framework sets out the strategies and priorities for compliance action by the Maranoa Regional Council and serves to communicate those strategies and priorities to Council officers and the community.

 

After the Framework is adopted by the Council, it becomes a reference point for the development of more detailed policies and procedures. Councillors can use the Framework to decide on the priorities for detailed policy development.  Council officers will use the Framework and the detailed policies to guide compliance actions.

 

There are a large number of potential policies identified in the Compliance Policy Framework. The process of policy development will occur over a number of years with the yearly policy development priorities documented in Council’s annual Operational Plan.

 

The Council may adjust the Compliance Policy Framework over time to meet changing community expectations and priorities or changes in State or Federal legislation.

 

 

Officer’s Recommendation: 

1.         Council adopt the Compliance  Policy Framework

 

2.         Council use the Compliance  Policy Framework to set priorities for more    detailed policy development as part of Council’s annual operational plans

 

3.         Council officers use the Compliance  Policy Framework and policies          developed in accordance with the Framework to guide compliance actions

 

 

Body of Report: 

Local governments and compliance:

Local governments in Queensland are established by the Queensland Government. Local governments have been given broad areas of responsibility by the State through the enabling legislation for local governments and through specific provisions of other state legislation dealing with roads, development, environment, animal management, health, safety and community.

In turn, local governments create local laws as subordinate legislation which contain further legislative provisions targeted towards the specific needs of each local government.

All of these state and local government legislative provisions are supported by compliance provisions that can be used to achieve compliance with the legislation.

The scope of responsibilities for compliance is extensive and full compliance with all aspects of all legislation by all members of a community is not possible to achieve with the resources available to local government.

Local government must therefore adopt strategies and priorities that result in the best outcomes for their communities within the practical limits of their resources.

Maranoa Regional Council Compliance Policy Framework:

This document is a policy framework for compliance action by Maranoa Regional Council. It sets out the proposed current strategies and priorities for the Maranoa Regional Council and serves to communicate those strategies and priorities to Council officers and the community.

The policy framework sets out:

1.         Compliance responsibilities of Council

2.         Key strategies for achieving compliance

3.         Policies required

4.         Priorities

5.         Implementation notes

Process:

The Compliance Policy Framework is recommended for adoption by Council to set direction and priorities. The adopted Compliance Policy Framework is the initial reference point for policy development.

Unexpected and unforseen compliance matters will arise. The priorities for policy development should still use the Compliance Policy Framework as the starting point.

 

 

Review and adjustment:

The Council may adjust the Compliance Policy Framework over time to meet wider community expectations and priorities or changes in State or Federal legislation

Timeframes:

There are a large number of potential policies identified in the Compliance Policy Framework. The process of policy development will occur over a number of years with the yearly policy development priorities documented in Council’s annual Operational Plan.

 

Consultation (internal/external):  The Compliance Policy Framework has been prepared as a result of internal consultation about compliance policies, strategies and actions. Council officers receive daily feedback from the community about compliance matters.  The intention to develop a compliance policy framework was set out in the Council’s 2013-14 Operational Plan.

 

The adoption of the Compliance Policy Framework provides immediate guidance to Council officers but there is always scope for the Framework to be amended if there is a need to make adjustments as a result of community feedback.

 

Risk Assessment (Legal, Financial, Political etc.):

The Compliance Policy Framework reduces Council’s exposure to risk by guiding the preparation of Council compliance policies and procedures which will consequently direct the activities of its officers. The policy directions will ensure greater consistency in procedures and in the equitable treatment of persons affected by compliance actions.  The Framework and the policies developed as a result of the Framework establish formal reference points in legal proceedings.  These reduce risk because of greater certainty and clarity in Council’s intentions and procedures.

 

Once the Compliance Policy Framework is adopted, Council will be accountable to the community and in legal proceedings for the Framework and for policies and strategies based on the Framework. Failure to comply with the Framework and polices will expose the Council to legal and financial risks.

Policy Implications:

The adoption of the Compliance Policy Framework establishes clarity and provides direction to a broad suite of more detailed policies, strategies and actions.

Financial Resource Implications:

The Compliance Policy Framework supports efficient and effective use of Council resources. Compliance actions have the potential to consume significant Council resources. This Framework helps to direct Council officers in both priority setting and in the subsequent selection of strategies and processes which achieve acceptable results while reducing Council’s exposure to costs, including expensive legal actions.

 

The preparation of more detailed policies and procedures does require resources and this has been recognised and included in the Council’s Operational Plan

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Compliance Policy Framework

D14/10202

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Compliance Policy Framework

 

This document is a policy framework for compliance action by Maranoa Regional Council.

 

The policy framework sets out:

 

1.    Compliance responsibilities of Council

2.    Key strategies for achieving compliance

3.    Policies required

4.    Priorities

5.    Implementation notes

1.        Compliance responsibilities of Council

 

Local governments in Queensland are established by the Queensland Government. Local governments have been given broad areas of responsibility by the State through the enabling legislation for local governments and through specific provisions of other state legislation dealing with roads, development, environment, animal management, health, safety and community. In turn, local governments create local laws as subordinate legislation which contain further legislative provisions targeted towards the specific needs of each local government.

 

All of these state and local government legislative provisions are supported by compliance provisions that can be used to achieve compliance with the legislation. The scope of responsibilities for compliance is extensive and full compliance with all aspects of all legislation by all members of a community is not possible to achieve with the resources available to local government.

 

Local government must therefore adopt strategies and priorities that result in the best outcomes for their communities within the practical limits of their resources.

 

As a general guide, the following considerations influence the Council’s policies. The order in the list is significant:

 

Consideration - 1             Safety

Consideration - 2             Serious disruptions to residents and businesses

Consideration - 3             Risk of liability

Consideration - 4             Responsiveness to complainants

Consideration - 5             Scale of non-compliance with particular legislative provisions

Consideration - 6             Costs of achieving compliance and alternatives

Consideration - 7             Minor disruptions to residents and businesses

Consideration - 8             Low risk of liability

 

The dominant areas of Council responsibility for compliance are listed below. The order is determined by the average urgency of safety concerns when an incident arises:

 

Council Responsibility - 1         Animal control

Council Responsibility - 2         Health

Council Responsibility - 3         Swimming pools

Council Responsibility - 4         Waste

Council Responsibility - 5         Roads, parks and reserves

Council Responsibility - 6         Building, plumbing and drainage

Council Responsibility - 7         Land use

Council Responsibility - 8         Nuisance, including noise

Council Responsibility - 9         Weed and animal pest control

2.        Key strategies for achieving compliance

 

The following broad strategies set the direction for more detailed strategies:

 

Broad Strategy  - 1            BS1 - Coordination of Council resources, including staff, roles, equipment, knowledge and records

Broad Strategy  - 2            BS2 - Training and support for staff in their roles

Broad Strategy  - 3            BS3 - Responsive communication channels with complainants, alleged offenders and Council

Broad Strategy  - 4            BS4 - Cost effective options for achieving compliance

Broad Strategy  - 5            BS5 - Partnerships with other agencies for compliance action

Broad Strategy  - 6            BS6 - Council endorsed policies to clarify compliance requirements and processes

Broad Strategy  - 7            BS7 - Clear priorities which are matched to available resources and incorporated into Council operational plans


 

Broad Strategy 1 –

BS1 Coordination of Council resources, including staff, roles, equipment, knowledge and records

Component strategies:

·    Documentation of coordination processes

·    Documentation of roles and responsibilities

·    Compliance coordination meetings

·    Use of Council intranet to hold knowledge, examples, templates and policies

·    Common reporting format and recording system for compliance actions

 

 

Broad Strategy 2 –

BS2 Training and support for staff in their roles

Component strategies:

·    Documentation of skills and qualifications required for compliance staff

·    Training provided where necessary (formal and on-the-job)

·    Staff sessions to share experiences in compliance and for quality improvement

·    Access to Council intranet for knowledge, examples, templates and policies

·    Supporting staff with clear policies that minimise uncertainty

 

 

Broad Strategy 3 –

BS3 Responsive communication channels with complainants, alleged offenders and Council

Component strategies:

·    Responses within the timeframes set by Council operational plan

·    Use of standardised letters, forms and templates to facilitate timely responses and consistency

·    Council internet provides policies and guidelines for community information

 

 

Broad Strategy 4 –

BS4 Cost effective options for achieving compliance

Component strategies:

·    Use of other avenues to achieve compliance (for example: Informing alleged offenders of potential insurance problems, impacts on future sales of unapproved structures, possible impacts of an offence conviction on overseas travel and holding of official positions)

·    Promoting Council internet to help alleged offenders consider different ways of achieving compliance

·    Use of publicity (proposed compliance programs, successful prosecutions)

·    Encouraging compliance action by other agencies

 

 


 

Broad Strategy 5 –

BS5 Partnerships with other agencies for compliance action

Component strategies:

·    Identify other agencies which can more efficiently undertake particular compliance actions (For example: Queensland Police Service, Qld Fire Service)

·    Compliance partner coordination meetings

 

 

Broad Strategy 6 –

BS6 Council endorsed policies to clarify compliance requirements and processes

Component strategies:

·    Establish policies to clarify boundaries between acceptable and unacceptable levels of different activities or uses

·    Establish policies which endorse specific courses of action in different sets of common circumstances

·    Legal advice sought on high risk policies

·    Key policies to be endorsed by Council

·    Communication of policies to staff and communities

 

 

Broad Strategy 7 –

BS7 Clear priorities which are matched to available resources

Component strategies:

·    Priorities for policies, compliance programs and specific actions incorporated into Council operational plans

·    Quarterly review of compliance framework and associated policies as part of Council operational plan review

 

3.        Policies required

 

Policies are required to provide guidance and clarity to Council officers, complainants and alleged offenders. The policy requirements are arranged according to Council responsibilities, legal considerations and administrative matters.

 

Key policies need the endorsement of Council. Legal and administrative policies are generally issued by the Chief Executive Officer, in consultation with Council where appropriate.

 

The priorities for these polices are to be established by the Council and the Chief Executive Officer. 

 

Proposed policies are arranged under the following headings:

 


 

Council Responsibility - 1         CR1 -  Animal control

Council Responsibility - 2         CR2 -  Health

Council Responsibility - 3         CR3 -  Swimming pools

Council Responsibility - 4         CR4 -  Waste

Council Responsibility - 5         CR5 -  Roads,  parks and reserves

Council Responsibility - 6         CR6 -  Building, plumbing and drainage

Council Responsibility - 7         CR7 -  Land use

Council Responsibility - 8         CR8 -  Nuisance, including noise

Council Responsibility - 9         CR9 -  Weed and animal pest control

Legal guidance

Administrative guidance

 

Council Responsibility – CR1   Animal control

1.    Keeping more than 2 dogs – compassionate circumstances

2.    Working dogs – restrictions on keeping in urban areas

3.    Barking dogs – process to follow

4.    Dogs off-leash

5.    Wandering dogs – call out policy

6.    Dangerous dogs – process to follow – immediate seizure and then investigate

7.    Menacing dogs – process to follow

8.    Cat registration

9.    Cats – cat traps and disposal

10.  How many cats

11.  Kennel permits

12.  Wandering stock on roads – response times and process to follow

13.  Wandering stock on neighbouring property – no involvement policy

14.  Illegal agistment – process to follow

15.  Impounded unbranded stock – ownership – process to follow

16.  Injured cattle – process to follow (includes truck roll-over)

 

 

Council Responsibility – CR2   Health

1.    Food poisoning incident – process to follow

2.    Unlicensed food premises – when to close down premises

3.    Unlicensed mobile food van - when to close down

4.    Events involving food preparation and service – requirements, when to close down, education

5.    Unlicensed high risk personal appearance services – tattooist, skin penetration – when to close down

6.    Disaster and emergency incidents – food supply, storage, preparation and service

7.    Disaster and emergency incidents – water supply, sanitation and waste disposal

8.    Disaster and emergency incidents – large group health concerns

9.    Toxic smoke – process to follow

10.  Dust and smoke – process to follow (includes dump fires)

11.  Water supply and quality failures – commercial premises compliance requirements

12.  Extreme weather events – community warnings

13.  Mice and other vermin – child care centres and care facilities compliance requirements

14.  Mosquito and sand fly control – process to follow (after flood incidents, etc)

 

 

Council Responsibility – CR3   Swimming pools

1.    Unfenced swimming pools – process to follow

2.    Fixing pool safety items for pool owners  – no involvement policy

3.    Reminders to pool owners for certificate renewal

4.    Portable pools – education and enforcement

5.    Pools where owner fails to act – circumstances and process to follow

6.    Unattended pools – circumstances for action - process to follow

7.    State direction notices – urgency and process to follow

 

 

Council Responsibility – CR4   Waste

1.    Illegal dumping – process to follow (at tips and elsewhere)

2.    What is accepted at each tip

3.    Entry to tip – non-compliance process

4.    Scavenging – authorised scavenging guidance

5.    Asbestos removal and dumping – process to follow

6.    Annual kerbside clean up – non-compliance process

7.    Littering – process to follow

 

 

Council Responsibility – CR5   Roads, parks and reserves

1.    Truck parking in residential streets – process to follow

2.    Truck parking in industrial areas – unacceptable circumstances - process to follow

3.    Parking – where controlled by signs - unacceptable circumstances - process to follow

4.    Unauthorised signs on roads and reserves – process to follow – removal and disposal

5.    Goods on footpaths – in front of shops – process to follow and requirements for permit

6.    Stalls on footpaths - process to follow and requirements for permit

7.    Buskers - process to follow and requirements for permit

8.    Fund raisers in public places - process to follow and requirements for permit

9.    Mobile vans – where permitted - process to follow and requirements for permit

10.  Weddings and wedding photos - process to follow and requirements for permit

11.  Commercial activities in parks – what are commercial activities

12.  Commercial activities in parks – process to follow and requirements for permit

13.  Events on parks and reserves – process to follow and requirements for permit

14.  Camping on reserves - where permitted - process to follow and requirements for permit

Council Responsibility – CR6   Building, plumbing and drainage

1.    Unapproved structures, modifications and extensions – process to follow

2.    Dangerous structures – process to follow

3.    Unsafe buildings – fire safety - involvement of QF&RS

4.    Budget accommodation building inspections - protocols

5.    Privately certified works not complying with development approvals – process to follow

6.    Building approvals out of time – renewal policy and costs

7.    Uncompleted structures - process to follow

8.    Unapproved plumbing and drainage – process to follow

9.    Trade waste to sewer – process to follow

10.  Water restrictions – non-compliance process

 

Council Responsibility – CR7   Land use and development

1.    Unapproved use – circumstances for action – process to follow

2.    Trucks on residential, rural residential and rural properties - number and type of trucks permitted

3.    Shipping containers on residential, rural residential and rural properties - number and type of shipping containers permitted

4.    Business signs

5.    Out of hours construction – process to follow

6.    Rubbish containment - process to follow

7.    Ponding

 

Council Responsibility – CR7   Nuisance, including noise

1.    Overgrown allotments – circumstances for action – process to follow

2.    Abandoned objects – circumstances for action – process to follow

3.    Odour – process to follow

4.    Noise  – process to follow

 

Council Responsibility – CR7   Weed and animal pest control

1.    Declared weeds – Class 1 and 2 – process to follow

2.    Declared weeds – Class 3 - priorities – process to follow

3.    Keeping declared pests – priorities – process to follow

4.    Illegal baiting and trapping – circumstances for action – process to follow

 

Legal guidance

1.    When to seek legal advice

2.    When to prosecute

3.    Evidence management

4.    Ownership of impounded animals

5.    Ownership of impounded vehicles and other objects

6.    Powers of entry – process to follow

7.    Remedial notices

8.    Show cause notices

9.    Enforcement notices

10.  Examples

11.  Setting precedents

12.  Templates and forms

13.  Other agency roles

14.  Use of non-Council compliance measures (eg ‘insurance may be void’ warnings, etc)

15.  Use of compliance programs

16.  Delegations from other agencies

17.  Complaints based on spite or revenge

18.  Serial complainants

 

Administrative guidance

1.    Delegations for compliance

2.    Authorised officers

3.    Officer roles and agency partners

4.    Officer qualifications and training

5.    Officer safety

6.    Risk management

7.    Use of SPER for offences

8.    Publicity for compliance actions

9.    Reporting and records

10.  Evidence security procedures

11.  Responding to complainants - standards

12.  Pool immersion incident – State direction notices – correspondence system management

13.  Council pool inspectors – appointment of staff

14.  Council pool inspectors – use of alternatives arrangements

15.  Gun control policy – Staff positions that may require access to guns

16.  Gun control policy – Storage and training requirements

17.  Gun control policy – Use in public places – process to follow

18.  Callout policy – stray dogs

19.  Callout policy – weekend work

20.  Cost recovery

21.  Fees and charges – permits at lower cost than non-compliance charges

22.  Mobile vans – standard conditions

23.  Camping permits – standard conditions

24.  Weddings – standard conditions

25.  Commercial activities on parks and reserves – standard conditions

26.  Events on parks and reserves – standard conditions 

27.  Fund raisers in public places – standard conditions

28.  Buskers – standard conditions

29.  Stalls on footpaths – standard conditions

30.  Goods on footpaths – standard conditions

4.        Priorities

 

Compliance priorities for the Council:

 

PHASE 1

·    Council adoption of Compliance Policy Framework

·    Council statement of priorities for policy preparation and endorsement

·    Preparation and adoption of policies in accordance with Council priorities

·    Detailed strategy statements prepared

·    Summary documentation of all compliance actions and status

 

PHASE 2

·    Implementation according to policies and priorities

·    Reporting

 

PHASE 3

·    Ongoing implementation according to policies and priorities

·    Reporting

·    Analysis of performance and trends

 

5.        Implementation notes

 

Process:

 

The Compliance Policy Framework is adopted by Council to set direction and priorities. The adopted Compliance Policy Framework is the initial reference point for policy development.

 

Unexpected and unforseen compliance matters will arise. The priorities for policy development should still use the Compliance Policy Framework as the starting point.

 

Review and adjustment:

 

The Council may adjust the Compliance Policy Framework over time to meet wider community expectations and priorities or changes in State or Federal legislation

 

Timeframes:

 

There are a large number of potential policies identified in the Compliance Policy Framework. The process of policy development will occur over a number of years with the yearly policy development priorities documented in Council’s annual Operational Plan.


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 13 February 2014

Item Number: 13.3

File Number: D14/8890

 

Subject Heading:                     Red Neck Mud Derby Event

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                            Roma

Author & Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Executive Summary: 

Each year the Red Neck Mud Derby group hold a mud buggy event at Council’s recreational grounds located on the eastern end of Bungil Street Roma.  A neighbouring landholder has made complaints about the event, stating it is an environmental nuisance -dust, noise, litter, and storing of old tyres. An onsite inspection and monitoring of the Red Neck Mud Derby event April 2013 was completed, and it was identified all issues the complainant identified are compliant with legislative requirements.

 

 

Officer’s Recommendation: 

That Council approve the running of the Red Neck Mud Derby in conjunction with Easter in the Country events.  Council to review holding of events at this site in line with its sport and recreational use of land.

 

 

Body of Report:

Each year, the Roma Lions Club support the Red Neck Mud Derby group when they hold their motorised vehicle mud derby event during Easter in the Country – an annual festival that draws thousands of visitors to the Roma area for applicable festivities and fun. 

 

The Roma Lions Club use this event as a fund raiser to reinvest financial support into this and or neighbouring communities with the Maranoa Region, for purposes that meet their guidelines.

 

For a number of years, Council has received complaints from a land holder immediately adjacent to the Red Neck Mud Derby track located on Bungil Street Roma, stating dust, noise and litter created by this event is not acceptable.  The complainant is requesting Council to provide information in relation to how many years the event will be held on this land.

 

No other complaints have been received, however the complainant is the closest habitable premises to the event.

 

During the 2013 event; Kay Crosby completed monitoring and visual inspections of the site from approximately 10.45am the morning of the event (when the committee where setting up) through to 3.00pm in the afternoon (whilst the drag cars where racing).  Noise measurements and monitoring were undertaken from the complainants machinery shed and or on their house verandah.

 

During this time, the noise level did not exceed 78dB A; which is less than the recommended 85dB noise level that a person can endure without protection for an eight hour period.

 

Dust was suppressed through the implementation of a water truck.  Such suppression was undertaken prior to the event and during the event to eliminate dust that may emanate into the atmosphere.  When the event concluded, committee members and volunteers did an ‘emu parade’ to ensure that waste and or litter would not impact the environment.  An inspection at approximately 4.30pm revealed no fly away litter deposited onto the complainant’s premises and or along Bungil Street.  The committee advised that refuse bins were taken to the Roma refuse site to eliminate any scavenging from such bins prior to the next refuse collection service.

 

A meeting has been held with members of the Red Neck Mud Derby committee, seeking if they would be willing to move to an alternative site – such as the speed way area located on Kimbler Road Roma.  During discussions, members of the committee advised that the cost to move the tyres currently used for barrier fences, and to develop new tracks is estimated between $200 000.00 to $300 000.00. 

 

As the group is a non profit organisation, they do not have finances and or heavy earth moving equipment to develop another track, as such and should Council support moving the event to an alternative site, the committee would seek support from Council and or other funding sources. 

 

The following are some identified benefits for the event to move to another alternate sight identified on Kimbler Road Roma.

 

·    Develop another track (have three race tracks) that would encourage more racing vehicles to attend this annual event.

·    Amenities currently located at the Roma International Motor Speedway area – toilets, showers, food outlet to be utilised for this event (a number of competitors camp)

·    Housing premises not located in close proximity

·    Area large enough to install another racing track

·    Increased visitor parking

 

The committee have advised that they received flood grant money ($21 427.00), which has enabled them to erect fencing on the boundary of the event area, as well as some internal fencing to segregate spectators and motorised vehicles.

 

Complaint issues

The following is a summation of the complaint received

Subject complaint – running of the Mud Derby

·    Location of this facility

·    Ongoing issue

·    Allowed well after we built our residence

·    No consideration given when event is in progress – vehicles no exhausts – excessive noise

·    Too close to residence

·    Amount of dust created by spectators and participants of the event

·    Rubbish blowing onto premises and Bungil Street

 

Council has also received complaints about lighting, noise and dust caused from other sporting activities that occur at these recreational grounds.

 

Actions completed to date

·    Discussions with the complainant regarding identified issues

·    Monitor noise levels, dust emanating into the atmosphere and visual inspection pre, during and post event 2013

·    Noise within legislative requirements

·    Dust suppressant implement pre and during the event

·    Litter collect and placed into appropriate containers and removed from site

·    Road verge clean up undertaken post event – no litter in the environment when inspection completed at 4.30-4.45pm on day of event.

·    Correspondence sent to the complainant advising of findings, and stating that Council is consulting with the Mud Derby Group and other voluntary groups regarding venue possibilities.

 

To enable further information to be given to the complainant, the author is seeking direction from Council in relation to the event remaining on the current land and or the possibility of relocation. 

 

Consultation (internal/external) undertaken:

Barry Omundson – Director Infrastructure (MRC)

Hamish Neil – Sport & Recreation Officer (MRC)

Heather Hall – Secretary Red Neck Mud Derby Committee

Glen Gibbs - Vice President Red Neck Mud Derby Committee

Martin Gibson – Committee member Red Neck Mud Derby Committee

Fiona Vincent – Coordinator Sport & Recreation (MRC)

Heather Hall - Secretary Red Neck Mud Derby Committee

Lachlan Hall – President Red Neck Mud Derby Committee

Kay Crosby – Manager Environment Health, Compliance & Waste

Rob Hayward – Director

Peter Flynn – Councillor MRC

Scott Wason – Councillor MRC

Brenda Hill – Landowner

Harold Rose – partner of Landowner

 

Consultation (internal/external):

Barry Omundson – Director Infrastructure (MRC)

Hamish Neil – Sport & Recreation Officer (MRC)

Heather Hall – Secretary Red Neck Mud Derby Committee

Glen Gibbs - Vice President Red Neck Mud Derby Committee

Martin Gibson – Committee member Red Neck Mud Derby Committee

Fiona Vincent – Coordinator Sport & Recreation (MRC)

Heather Hall - Secretary Red Neck Mud Derby Committee

Lachlan Hall – President Red Neck Mud Derby Committee

Kay Crosby – Manager Environment Health, Compliance & Waste

Rob Hayward – Director Development, Facilities & Environment

Peter Flynn – Councillor MRC

Scott Wason – Councillor MRC

Brenda Hill – Landowner

Harold Rose – partner of Landowner

Risk Assessment (Legal, Financial, Political etc.):

There have been political innuendos, as the private land owner does not want any events to occur around his/her Bungil Street property.  There has been discussions of seeking further input from the Ombudsmen should Council not resolve the issue to the satisfaction of the complainant.

Policy Implications:

The event meets current legislative requirements

Fencing has been erected to separate spectators at the event and the vehicles racing

Dust, noise and litter produced during the event are managed appropriately and do not exceed environmental guidelines.

Signage can be implemented to ensure visitors do not enter private property knowingly.

Financial Resource Implications:

Currently, Council supports Easter in the Country Festival.  Should Council decide to relocate the Red Neck Mud Derby group to another venue, there will be a request from the group for considerable financial support for redevelopment at an alternative site. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  26 February 2014

Officer Report

Meeting: General  26 February 2014

Date: 14 February 2014

Item Number: 13.4

File Number: D14/9143

 

Subject Heading:                     Material Change of Use - "Undefined Use" (Non-resident Workforce Accommodation – 40 Units) (File: 2013/18781)

Classification:                                   Open Access  

Name of Applicant:                          ADAMS + SPARKS Town Planning + Development

Location:                                            3043 Beilba Road, Beilba QLD 4454 (Lot 1 on SP261934 and Easement E within Lot 5 on SP261934)

Author & Officer’s Title: