Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 February 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Acting Chief Executive Officer – Michael Parker, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services, Director Corporate, Community & Commercial Services – Sharon Frank,  Manager  - Planning & Building Development - Danielle Pearne, Coordinator - Planning - David Fermer, Specialist – Development Engineer -  Ruth Golden, Manager – Infrastructure Contracts & Engineering Services (CSG) – Peter Weallans, Manager – Economic & Community Development – Ed Sims, Specialist – Strategic Finance – Claire Alexander, Coordinator -  Waste – Margaret (Margie) Milla.

 

GUESTS

 

Ian Coutts of Maranoa Regional Council.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.10am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/02.2014/28

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That the minutes of the General Meeting (2-12.02.14) held on 12 February 2014 be confirmed, subject to the following amendment:

 

Item 13.2 – Resolution Number: GM/02.2014/03 -  Voting record be amended reflect a vote of  “8/1” rather than “9/0” in favour of the motion. 

 

This reference was found on page  7 of the Minutes, included as part of the General Meeting Business Paper.

 

CARRIED                                                                                                                      9/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                    5.1

File Number: D14/6153

Subject Heading:                         Application for Material Change of Use "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

Discussion:

Cr. Schefe advised Council he had discussed with the applicant a potential alternative proposal for location of the current operations.  Council further discussed this aspect and determined that the alternative should be further investigated prior to determination of the matter.  No Vote was taken on the motion at the time.

 

 It should be further noted that Council had obtained , a ‘Mover’ and ‘Seconder’ for the motion recorded below at the General Meeting on 12 February 2014.  At that time the motion had not been voted and and the matter had been laid on the table for presentation at the current meeting. 

 

In view of the additional investigations required, Council determined that the a vote should be undertaken to confirm Council’s direction of the matter with respect to it again being laid on the table for presentation at the General Meeting on 12 March 2014.  This vote is recorded following the draft motion below.

 

 

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), subject to the following conditions:

 

Preamble

 

a)       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), in accordance with the approved plans: 

 

Plan/Document number

Plan Document Name

Date

RI272-DA-01

Site Layout Plan

06/2013

RI272-H-01 Rev B

Tank Farm Stormwater Quality & Drainage

01/2013

RI272-00-07 Rev A

Elevations

12/2012

RI272-00-08 Rev A

Cross Section

12/2012

RI272-DA-02 Rev A

Proposed Resource Recovery Facility

08/10

WA130011 BA-100

Caretaker’s Residence

21/03/2013

RPB-06514

Office & Amenities

16/05/2013

RPB-06514 Rev 1

Amenities Elevation

21/06/2013

R1272-C-03/B

Hardstand Pavement and Detail Plan

07/13

R1272-C-02/A

Earthworks Plan

01/13

Issue B

Stormwater Management Plan Proposed JJ Richards Injune Depot at Airport Drive, Injune

06/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         The stormwater drainage system is to be constructed generally in accordance with the Stormwater Management Plan prepared by Duggan & Hede Issue B dated June 2013. Any damage to adjoining properties as a result of these works is to be mitigated to the satisfaction of the adjoining property owner.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.       Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

 

12.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Services Provisions

 

13.       The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

14.       Reticulated sewerage is unavailable to the development site.  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.       All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

16.       The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

17.       If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

18.       All services installation, including water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

20.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Airport Road and Carnarvon Highway Intersection

 

21.       The Airport Road and Carnarvon Highway intersection must be upgraded to a BAR/BAL Type intersection for Type 1 Road Trains.  The intersection must be designed and constructed in accordance with the requirements outlined in the Department of Transport and Main Roads Road Planning and Design Manual (2nd Edition) and any manuals/standards referenced therein.

 

Access, Car parking and Manoeuvring

 

22.       The developer shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.       Vehicle access from Airport Drive to the development site shall be designed in accordance with AS/NZS 2890.2-2002 Off-street Commercial Vehicle Facilities.  The width of the vehicle crossover must be sufficient to ensure the extent of vehicle movements to and from the site are completely contained within the crossover

 

24.       Vehicle crossovers to the development site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.       Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.       All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.       Light Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking

 

28.       Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.       Designated vehicle parking spaces must be provided onsite in accordance with “Layout Plan” R1272-00-05 Rev B, dated 10/01/2013.

 

30.       Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

 

31.       Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

32.       No on-street parking is permitted at the frontage of the development site at any time.

 

33.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

34.       Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’ and any earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

35.       All earthworks, including batters, must be fully contained within the development area and must not in any way impact on the properties adjoining the site.

 

Erosion Control

 

36.       All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

37.       Erosion and sedimentation controls shall be implemented, as necessary, and shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

38.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

39.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

40.       In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

41.       The developer is to ensure that there is no dust or sediment nuisance emanating from the site on completion of the approved works. 

 

Operations of Approved Use

 

42.       All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.       This approval relies on the environmental authority issued by a State agency for the environmentally relevant activities of ‘regulated waste storage’ and ‘waste transfer station operation’ to set conditions for the environmental management of this site.  If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval.  References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

44.       The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Hardstand Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Hardstand Management Plan where the requirements are related to civil works and services, and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Signage and Line marking

 

45.       Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

Landscaping

 

46.       Landscaping is to be provided in accordance with approved plan R1272-DA-01, dated 06/2013.  Vegetation is to be established within three (3) months of commencement of the use and must comprise a mix of trees, shrubs and groundcovers.

47.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Waste Collection and Disposal

 

48.       The storage and removal of effluent must not have an adverse effect on the surrounding areas and must not cause an environmental nuisance to neighbouring properties.

 

Advertising Signs

 

49.       Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

50.       Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

51.       Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

52.       There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

53.       All vehicles transporting fill or other bulk materials to and from the site must have their loads covered.

 

54.       Any damage which is incurred to existing infrastructure including underground services, signs, footpaths or roadways, as a result of the development works, shall be rectified immediately in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

55.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

56.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

57.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

58.       The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Infrastructure and Impact Contributions

 

59.       A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A attached to and forming part of these conditions.

 

60.       Infrastructure charges are to be paid in accordance with the attached Schedule B of Infrastructure Charges attached to and forming part of these conditions.

 

61.       The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

No Cost to Council

 

62.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

63.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Schedule of Charges A - Local Roads Additional Impacts

 

1.         This condition is required because the development will impact on the local roads when materials associated with the operation of the industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.         A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.         The payment of the local roads additional impacts charge must be made by the industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the industry will be deemed to be the maximum capacity of the tank storage listed in the approvals for the site multiplied by 300. If the industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.         The holder of the development approval or the industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.         The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the industry operator requests earlier changes to the charges.

 

6.         Despite the payment of a local roads additional impacts charge, the Council may stop the industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the industry.

 

7.         Council or its representative(s) is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.         These charges can be included within an infrastructure agreement or deed of agreement with the Council, the industry operator and any other relevant parties by consent of the parties. The industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

Schedule of Charges B - Schedule of Infrastructure Charges

 

(a)        Why the condition is required:

 

          The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it may need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)        Amount of the payment required:

 

          The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $79,891. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for any water main extension required to connect the site to the closest existing water main.

 

          The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

          If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)        Details of the infrastructure for which the payment is required:

 

          Establishment costs of the following trunk infrastructure made necessary by the development –

·            Water network

·            Roads network

·            Community infrastructure  networks

 

          As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

          The establishment costs include the costs of connecting the site to the water network.

 

          The establishment costs also include the costs of connecting the site to the road network.

 

          If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)        When the payment must be made:

 

          The payment must be made before the use commences or in accordance with the provisions of an infrastructure agreement.

 

          A part-payment of $50,275 is to be paid to Maranoa Regional Council before use commences.  The balance of the payment is to be paid to Maranoa Regional Council within one year of the use commencing. When the balance of the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges.

 

(e)        Person to whom the payment must be made:

 

          Maranoa Regional Council

 

(f)         Supply of infrastructure

         

          The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Town Planner

  

 

Resolution No. GM/02.2014/29

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That the matter lay on the table for further discussion at the General Meeting on 12 March 2014, pending the outcome of further discussion with the applicant.

 

CARRIED                                                                                                                      6/3

 

Responsible Officer

Town Planner

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

Cr. Denton left the Chamber at 9.31am.

Cr. Denton entered the Chamber at 9.32pm.

 

Item Number:                                    8.1

File Number: D14/9846

Subject Heading:                         Material Change of Use - "Motel" (25 Units) (File: 2012/18213)

Location:                                          39 Lovell Street, Roma (Lot 1 on RP30940)

Applicant:                                         Onyamate Ptcy Ltd C/- Fyfe Pty Ltd

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

This application had first been presented at the General Meeting on 12 February 2014 for Council’s consideration.  It’s presentation had not been intended for that meeting, and was done so as a result of admistrative errors.

 

Negotiations are continuing with the applicant in an attempt to modify the proposal to satisfy the goals of the applicant without the present level of flood risk inherent in the proposal.  Further meetings are planned with the applicant’s planners to discuss alternative design options and staging. 

 

Once negotiations have been completed the report will again be presented for further consideration.  This will result in a better considered result for all parties. 

 

Discussion:

The Director of Development, Facilities & Environmental Services provided Council an update on the progress of negotiations to date, and outlined the next steps intended as part of the negotiation process.

 

Resolution No. GM/02.2014/30

Moved Cr Newman                                                        Seconded Cr Wason  

That Council Rescind Resolution Number GM/02.2014/02 stating:

 

Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:

 

1.       The entirety of the site is identified within the 1 in 100 year ARI flooding area.

 

2.       The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.

 

3.       The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.

 

4.       The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.

 

5.       The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.

 

6.       It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.

 

7.       In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Planning Development

  

 

Mayoral Minute

 

The Mayor requested his formal personal apology be recorded in the minutes, advising that presentation of the matter at the General Meeting on 12 February 2014 was an oversite on his part.

 

 

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Item Number:                                    13.2

File Number: D14/6970

Subject Heading:                         Compliance Policy Framework

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The Compliance Policy Framework sets out the strategies and priorities for compliance action by the Maranoa Regional Council, and serves to communicate those strategies and priorities to Council officers and the community.

 

After the Framework is adopted by the Council, it becomes a reference point for the development of more detailed policies and procedures. Councillors can use the Framework to decide on the priorities for detailed policy development.  Council officers will use the Framework and the detailed policies to guide compliance actions.

 

There are a large number of potential policies identified in the Compliance Policy Framework. The process of policy development will occur over a number of years with the yearly policy development priorities documented in Council’s annual Operational Plan.

 

The Council may adjust the Compliance Policy Framework over time, to meet changing community expectations and priorities or changes in State or Federal legislation.

 

Discussion:

The Manager of Planning & Building advised Council that a it was intended that the establishment of priorties be bought to a workshop of Council in the coming weeks for further consideration.

 

Resolution No. GM/02.2014/31

Moved Cr Price                                                             Seconded Cr Flynn  

 

That Council:

 

  1. Adopt the Compliance  Policy Framework;

 

  1. Use the Compliance  Policy Framework to set priorities for more detailed policy development as part of Council’s annual operational plans;

 

  1. Council officers use the Compliance Policy Framework and policies developed in accordance with the Framework to guide compliance actions.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.4

File Number: D14/9143

Subject Heading:                         Material Change of Use - "Undefined Use" (Non resident Workforce Accommodation – 40 Units) (File: 2013/18781)

Location:                                          3043 Beilba Road, Beilba QLD 4454 (Lot 1 on SP261934 and Easement E within Lot 5 on SP261934)

Applicant:                                         ADAMS + SPARKS Town Planning + Development

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

This application sought approval for a Material Change of Use for Non-resident Workforce Accommodation (40 Units) on land at 3043 Beilba Road, Beilba QLD 4454 (described as Lot 1 on SP261934 and Easement E within Lot 5 on SP261934). 

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 18 December 2013 and 23 January 2014.  No submissions were received during this period.

 

Resolution No. GM/02.2014/32

Moved Cr Wason                                                           Seconded Cr Newman  

 

That Council approve the application for Material Change of Use “Undefined Use” (Non-resident Workforce Accommodation – 40 Units) on land at 3043 Beilba Road, Beilba QLD 4454 described as Lot 1 on SP261934 and Easement E within Lot 5 on SP261934, subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.    The approved use may not commence until the Environmental Authority has been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

3.    All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorized harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity.

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 40 Units), generally in accordance with the approved plans and documents:

 

Plan/Document number

Plan/Document name

Date

Figure 2 Rev C

Site Plan

09/12/2013

Figure 3 Rev B

Camp Location

09/12/2013

Figure 4 Rev B

Easements

09/12/2013

Figure 5 Rev C

Road Access

09/12/2013

Map/13/104 DA01 Rev 2

Proposed Camp Site Plan

10/12/2013

Map/13/104 DA02 Rev 2

Detailed Camp Site Plan

10/12/2013

Map/13/104 DA03 Rev 2

Building Types/Floor Plans and Elevations

10/12/2013

Map/13/104 DA04 Rev 2

Building Types/Floor Plans and Elevations

10/12/2013

D5

CMDG – Stormwater Drainage Design Guidelines

03/2012

D6

CMDG – Site Regarding Design Guidelines

03/2012

 

4.    During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Site Works

 

10.   Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

 

11.   Whereby plant or machinery is to cross any gas pipeline easements in proximity to the site, the developer shall obtain prior approval from the entities in which the easement is in favour.

 

Stormwater Drainage

 

12.   On-site stormwater drainage is to be constructed in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

13.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

14.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

15.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

16.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

17.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

18.   During construction stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

19.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

20.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Service Provisions

 

21.   Reticulated sewerage is unavailable to the development site.  All onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

22.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs including a minimum of 20,000 litres exclusively for fire fighting purposes.

 

23.   The development is to be provided with an electricity supply adequate for the use.

 

24.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

25.   All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

26.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

27.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

28.   The landowner of proposed Lot 1 shall be responsible for construction and maintenance of the access road from the property boundary fronting Fairview Road to Lot 1 on SP261934. A properly numbered rural addressing standard signpost is to be provided at the access intersection.

 

29.   Provide a total of 45 car parking spaces on the site in accordance with the approved plans.

 

30.   Internal roads, carparking spaces and driveway areas must be constructed with minimal dust producing materials or sealed.

 

31.   All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

32.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Advertising Signs

 

33.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

34.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

35.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

36.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

37.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.   The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

Rubbish Collection

 

40.   At all times while the use continues, waste containers shall be maintained in onsite and shall be emptied and the waste removed from the site on a regular basis.

 

Infrastructure Contributions

 

41.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

42.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Use

 

43.   All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

44.   The development is approved to be operated for a maximum period of ten (10) years, starting from the day the use commences.

 

45.   The standards and requirements of Queensland Development Code MP 3.3. – Temporary Accommodation Buildings and Structures must be complied with.

 

46.   Within six months of the use ceasing the site is to be cleared of all temporary structures, waste disposal facilities, internal roads, parking areas and drainage facilities and planted with at least a ground cover of endemic grasses.

 

47.   The operator is to develop and implement appropriate bushfire mitigation plans and a suitable fire evacuation plan and escape routes are to be identified prior to commencement of the use.  This plan is to be regularly reviewed and updated when required.

 

48.   Vegetation and combustible materials are not stored adjacent to structures.

 

Amenity

 

49.   The developer is to ensure that the external cladding of the ancillary workers’ accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

No Cost to Council

 

50.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

51.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs

 

52.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when vehicles associated with the operation of the accommodation facility use those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where vehicles of the type used in this activity/use are permitted to travel. The number of accommodation units in the accommodation facility are deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per accommodation unit per day will be paid to Maranoa Regional Council. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the accommodation facility operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.    The payment of the local roads additional impacts charge must be made by the accommodation facility operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The accommodation facility operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved accommodation capacity of the activity/use divided by 4. The maximum approved accommodation capacity of the accommodation facility will be deemed to be the maximum capacity of the accommodation facility listed in the approvals for the site. If the accommodation facility operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the accommodation facility operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the accommodation facility operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the accommodation facility operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use by vehicles associated with the accommodation facility.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the accommodation facility operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The accommodation facility operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the accommodation facility operator and any other relevant parties by consent of the parties. The accommodation facility operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Planning Officer

 

 

 

Item Number:                                    13.5

File Number: D14/10121

Subject Heading:                         Application for Permanent Road Closure

Location:                                          Mitchell

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for a Permanent Road Closure in Mitchell, being the road separating Lots 104 and 105 on SP226529 from Lot 106 on DUB5344.

 

Discussion:

Council requested additional information in considering the item, and determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting, pending the outcome of further investigations.

 

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/7305

Subject Heading:                         Second Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013, with the First Budget Review adopted on 13 November 2013. This report is based on the Second Quarter Budget Review recently conducted by managers and staff.

 

The budget review presented is currently showing an estimated Surplus of $81K. It incorporates new items and changes not previously identified in the original budgeting process & at the first quarter budget review and from the most recent review completed by Managers on Council’s capital works program 2014/15.

 

Council had requested that a full review be conducted of all capital works intended for this financial year be undertaken, in order to identify all works that potentially may be carried over to 2014/15 and to redirect costs to areas where these funds are needed. The outcome from the full review is now included in this report, whereby Managers have identified that a total of $6.8M of capital works will be carried over to 2014/15 financial year.

 

Discussion:

Council discussed aspects of the report and the need for a further workshop to further discuss budget priorities for 2014/15 financial year.

 

Resolution No. GM/02.2014/33

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That the Council adopt the Second Quarter Budget Review 2013/14 as shown in the following attachments (pages 1-11) as part of the officer’s report, with the primary documents marked (*):

 

Pages

 

1.         One Page Summary of Second Quarter Budget Review 2013/14 *

2.         Revised Operating Revenue and Expense Budget Statements by Directorate

3.         Revised Capital Revenue and Expenditure Budget Statements by Directorate

4.         Revised Capital Reserves Budget Statements by Directorate

5.         Revised New Loan and Loan Repayment Budget Statement by Directorate

6.         Revised Operating Reserves Budget Statements by Directorate 

7-10      Summary of Second Quarter Budget Review Changes 2013/14 – Operating Revenue & Expenses*

11        Summary of Second Quarter Budget Review Changes 2013/14 – Capital Expenditure 2013/14*

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

 

Item Number:                                    10.2

File Number: D14/10442

Subject Heading:                         Comet Ridge Pipeline Agreement

Location:                                          Various Council Roads

Applicant:                                         GLNG Operations Pty Ltd

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

Santos, on behalf of GLNG operations, have applied for a single pipeline agreement to cover the pipeline crossing several Council controlled roads, during the construction of the Comet Ridge Wallumbilla gas pipeline. This single agreement is in lieu of Council requiring a separate deed of indemnity from GLNG for each individual crossing.

 

Discussion:

Council discussed the importance of monitoring the pipeline siting for any future road impacts as a result of settlement of ground in the vicinity.  The Director of Infrastructure Services advised Council that this aspect was addressed as part of the ‘Defect Liability’ component of the agreement.

 

Resolution No. GM/02.2014/34

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council approve the single pipeline agreement to cover the road crossings  resulting from the construction of the Comet Ridge Wallumbilla gas pipeline, and approve for the Acting CEO to sign the agreement on behalf of Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Corporate, Community & Commercial Services

 

Cr. Newman & Cr. Denton declared a potential perceived ‘Conflict of Interest’ in the following item, due to each of them having a Grandchild attending the Maranoa Early Learning Centre, and left the Chamber at 10.00am taking no further part in discussion or debate on the matter. 

 

Item Number:                                    11.1

File Number: D14/8017

Subject Heading:                         Maranoa Early Learning - Council Co Contribution Toward Refurbishment

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

In preparation for the Maranoa Early Learning Centre hand-over in December 2014, it was requested that Council continue with the planned essential upgrades to meet national regulations.

 

It was also requested that Council provide any financial shortfalls necessary to complete these capital works. Once approval is established, commencement of contractor tender is also advised.

 

Discussion:

Council discussed proposed budget arrangements for the recommended approach.  The Mayor obtained a ‘Mover’ & ‘Seconder’ for the motion, as recorded below, however no vote was taken on the matter at that time.  No vote was undertaken as Cr. O’Neil requested that Council give consideration to laying the matter on the table for further consideration at the next meeting of Council on 12 March 2014, pending further discussion around budget arrangements for the recommended approach.  A procedural motion was put forward by Cr. O’Neil following recording of the draft motion below.

 

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council approve:

 

1.      The continuation of the essential upgrades for the Maranoa Early Learning Centre;

 

2.      The provision of Council funds of $191,600 (Excluding GST) toward these capital works;

 

3.      The commencement of contractor tender for these capital works; and

 

4.      Consultation with Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Manager - Community Services

 

 

Resolution No. GM/02.2014/35

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That the matter lay on the table for presentation at the General Meeting on 12 March 2014, to allow Council additional time to discuss budget arrangements for the proposed approach at a Councillor Workshop.

 

MOTION LOST                                                                                                               2/5

 

 

The previous draft motion was then put to the vote, with the outcome recorded as follows.

 

Resolution No. GM/02.2014/36

Moved Cr Chambers                                                      Seconded Cr O'Neil

That Council approve:

 

1.      The continuation of the essential upgrades for the Maranoa Early Learning Centre;

 

2.      The provision of Council funds of $191,600 (Excluding GST) toward these capital works;

 

3.      The commencement of contractor tender for these capital works; and

 

4.      Consultation with the Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

MOTION LOST                                                                                                               3/4

 

Responsible Officer

Manager – Community Services

 

 

Resolution No. GM/02.2014/37

Moved Cr Chambers                                                      Seconded Cr Price

 

1.      The continuation of the essential upgrades for the Maranoa Early Learning Centre;

 

2.      The provision of Council funds of $191,600 (Excluding GST) toward these capital works, subject to a suitable service provider being approved by Council within the required time frame;

 

3.      The commencement of contractor tender for these capital works; and

 

4.      Consultation with the Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

CARRIED                                                                                                                      5/2

 

Responsible Officer

Manager – Community Services

 

At cessation of debate & discussion Cr. Newman & Denton entered the Chamber at 10.19am.

 

Presentation

 

The Mayor acknowedge Ian Coutts having achieved the milestone of 50 Years of Service with Maranoa Regional Council and the former Bungil Shire Council.  The Mayor thanked and congratulated Ian for his contributions on behalf of Council.

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.20am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 11.02am.

 

 

Item Number:                                    L.5

File Number: N/A

Subject Heading:                         Community drought support

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary:

The Department of Communities, Child Safety and Disability Services has approved a Grant of $50,000 for Council to deliver community events, training and resources as local leaders in direct support for primary producers and families under stress from the drought.  The Department has specified that the projects should involve one or more of the following:

 

•        Community events and/or functions

•        Community education events and/or resources

•        Community support groups

•        Development and/or training of volunteers and/or community leaders

 

The funds may be used to either top up existing projects or fund a new project.

 

 

Action:

That Council host of a number of community events over the period of May – 1 June 2014, and secure entertainer “The old Fella” to perform as part of the hosted events;

 

Further discuss partnering opportunities, event activities and locations at an upcoming workshop of Council.

 

 

Responsible Officer

Manager – Community Services

 

 

Item Number:                                    11.2

File Number: D14/8748

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members &  Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of November 2013 – January 2014.  

 

Resolution No. GM/02.2014/38

Moved Cr Wason                                                           Seconded Cr Newman  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·         Roma Saleyards Advisory Committee Meeting – 28/11/13;

·         Airport Advisory Committee Meetings – 06/11/13 & 04/12/13.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

 

Item Number:                                    11.3

File Number: D14/9661

Subject Heading:                         Installation of Bulk Water Storage for Queensland Rural Fire Service

Location:                                          Roma & Injune

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary:

Queensland Rural Fire Service is in negotiation with Origin to fund a project to install bulk water storage tanks at Roma and Injune to assist in fire bombing operations.

 

Discussion:

Council discussed any potential impacts to the current water supply in Injune, in the instance of the recommendation being approved by Council.  The Director of Infrastructure Services advised that the Injune Water Supply would be a topic presented to Council for further discussion at an upcoming Councillor Workshop.

 

Resolution No. GM/02.2014/39

Moved Cr Schefe                                                           Seconded Cr Denton  

 

That Council:

 

·    Support the installation of bulk water storage tank(s) to a total capacity of up to 50,000 litres at the Roma and Injune Airport for the use by the Queensland Rural Fire Service;

 

  • Approve $3,000 to install a water supply to the tanks.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/6825

Subject Heading:                         Request - Bitumen Seal Cnr Chambers and Creek Streets, Amby

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for bitumen upgrade, of approximately 170m, at the corner of Chambers and Creek Streets, Amby. This would require  an amendment of the Road Register to reflect the addition of 145 metres of Creek Street. 

 

Resolution No. GM/02.2014/40

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council:

 

  1. Amend the Road Register to reflect the addition of 145 metres of Creek Street;

 

  1. Consider this request as part of future budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Cr. Newman left the Chamber at 11.33am.

Cr. Newman entered the Chamber at 11.36am.

 

Item Number:                                    12.2

File Number: D14/3198

Subject Heading:                         Request Taxi Rank Expansion

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request to expand the current number of taxi ranks in Roma.

 

Resolution No. GM/02.2014/41

Moved Cr Chambers                                                      Seconded Cr Price  

That the need for additional taxi and disabled ranks be reviewed as part of a complete review of parking in the Roma CBD.  Upon completion of the review a further report be provided to Council for consideration.

 

CARRIED                                                                                                                       9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/7057

Subject Heading:                         Proposed redevelopment of Garth Cox Memorial Park in Yuleba

Author and Officer’s Title:                 Penelope Howland, Coordinator – Community Development (Yuleba/Wallumbilla)

Executive Summary: 

An amount of $10,000 was allocated from the 2013-14 budget to redesign Garth Cox Memorial Park to accommodate aspects of ANZAC Day commemorations, subject to community consultation indicating there is wide support for the proposal.

Consultation has been undertaken and an implementation plan is presented here. It involves engaging a landscape designer to redesign Garth Cox Memorial Park with a design brief that includes accommodation of ANZAC Day Commemoration seating and creation of an integrated and low maintenance landscape.

 

Resolution No. GM/02.2014/42

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council approve a staged implementation plan to redesign Garth Cox Memorial Park, with Stage 1 to be completed in time for ANZAC Day 2014, with all possible works to be completed ‘In house’.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community Development (Yuleba/Wallumbilla)

 

 

 

Item Number:                                    13.3

File Number: D14/8890

Subject Heading:                         Red Neck Mud Derby Event

Location:                                          Roma

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Each year the Red Neck Mud Derby group hold a mud buggy event at Council’s recreational grounds located on the eastern end of Bungil Street Roma.  A neighbouring landholder has made complaints about the event, stating it is an environmental nuisance-dust, noise, litter, and storing of old tyres. An onsite inspection and monitoring of the Red Neck Mud Derby event April 2013 was completed, and it was identified all issues the complainant identified are compliant with legislative requirements.

 

Resolution No. GM/02.2014/43

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council:

 

1. Approve running of the Red Neck Mud Derby in conjunction with Easter in the Country events at the current site. 

 

2. Review holding of events at this site in line with its sport and recreational use of land.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

 

Item Number:                                    13.6

File Number: D14/10534

Subject Heading:                         Funding Agreement Origin (APLNG) Roma Sewerage Augmentation

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The funding agreement between Origin (APLNG) and Council for the Roma Sewerage Augmentation Project has been sent to Council for sign off.  The agreement is consistent with Council’s intent for the construction and operations of the project, and has been reviewed by relevant officers.  

 

Resolution No. GM/02.2014/44

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council authorise its Chief Executive Officer to sign off the funding agreement between Origin (APLNG) and Council for the Roma Sewerage Augmentation Project.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events/Acting Chief Executive Officer

  

 

Cr. O’Neil left the Chamber at 12.03pm.

Cr. O’Neil entered the Chamber at 12.04pm.

 

LATE ITEMS

 

Item Number:                                    L.1

File Number: D14/7916

Subject Heading:                         Wallumbilla Showgrounds - Camping/Hire/Use of Facility

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

As the redevelopment work at Wallumbilla Showgrounds nears completion of Stages 1 and 2, governance details on the site require due consideration by Council. These include items related to a camping fee structure and collection of fees so campers, short term and travelling, can be reintroduced to this area on 1 March 2014 in time for commencement of the 2014 tourist season.

 

Resolution No. GM/02.2014/45

Moved Cr Price                                                             Seconded Cr Chambers  

That Council endorse the following actions in preparation for reintroduction of camping at the Wallumbilla Showgrounds:

 

·         Set camping fees at $20/night – powered site and $10/night – unpowered site;

 

·         Officer’s continue to explore options in regard to daily collection of fees and cleaning of the facilities.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                    L.2

File Number: D14/8769

Subject Heading:                         Roma Southern Road - Upgrade

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Maranoa has recently been advised that the LRRS Roma Southern Road project: investigation and design of upgrade is ineligible for TIDS funding. Therefore amendments to the recently endorsed LRRS work program and budget were proposed. 

 

Resolution No. GM/02.2014/46

Moved Cr Schefe                                                           Seconded Cr Price  

That:

1.   Council allocate $240,000.00 in the current budget towards design costs for Roma Southern Road (Duke St South) from Warrego Highway to Geoghegan Road;

 

2.   The LRRS Works Program be amended to remove Roma Southern Road upgrade design and investigation project ($250,000.00) and the Wallumbilla North Road widen and seal project ($250,000.00) be included.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Cr. Flynn left the Chamber at 12.08pm.

 

Cr. Schefe left the Chamber at 12.09pm.

Cr. Schefe entered the chamber at 12.10pm.

 

Item Number:                                    L.3

File Number: D14/10416

Subject Heading:                         Great Artesian Basin Sustainability initiative

Location:                                          Maranoa Region

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

The Great Artesian Basin Sustainability Initiative (GABSI) was first established in 1999 under the Howard Government and governments of all parties both at the state and federal level have provided ongoing financial support. The latest GABSI phase is scheduled to conclude in June 2014 with the former Gillard/Rudd Government determining a finishing date of June 30th. At the conclusion $140 million will have been allocated from the Commonwealth in its 15 year partnership with the Queensland, New South Wales and South Australian State Governments.

The Abbott/Truss Government is yet to make a determination on whether they wish to invest or not in this unique yet fundamental program to the sustainability of Australia’s natural wonder the Great Artesian Basin, but time is running thin.

GABSI fast tracks much needed repair work on the uncontrolled artesian bores along with the replacement of open earth bore drains with piped water reticulation systems, making wasteful use of GAB water history. Refer to supporting documentation that illustrates the work that has been completed and yet to be completed works across the Surat and eastern regions of the GABSI.

The Maranoa Region relies on the Great Artesian Basin for our potable water in all our towns and on the majority of rural properties for domestic and stock use. Due to the importance and reliance that we place on the GAB it is imperative that we support the continuation of initiatives like GABSI, that work towards securing a future for the much needed natural asset.

 

Resolution No. GM/02.2014/47

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That Council:

 

1.   Implore the Commonwealth Government to extend the Great Artesian Sustainability Initiative (GABSI) post June 30th 2014 for at least two years (with funding allocated to the partnerships with the State Governments) and a further commitment to develop, fund and implement an additional 5 year partnership program.

 

2.   Write to the Commonwealth Minister for Environment, Parliamentary Secretary for Water, Deputy Prime Minister, Minister for Agriculture, local members & Queensland Senators indicating our support for this initiative to continue.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Acting Chief Executive Officer

 

Cr. Flynn entered the Chamber at 12.12m

 

 

 

Item Number:                                    13.5

File Number: D14/10121

Subject Heading:                         Application for Permanent Road Closure

Location:                                          Mitchell

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for a Permanent Road Closure in Mitchell, being the road separating Lots 104 and 105 on SP226529 from Lot 106 on DUB5344.

 

Discussion:

The item had been laid on the table earlier during the meeting, pending the receipt of additional information.  With additional information now to hand, Council commenced discussion and debate on the matter.

 

Resolution No. GM/02.2014/48

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council advise the Department of Natural Resources and Mines that the road is still required for its gazetted purpose and that Council does object to the application for Permanent Road Closure of the road separating Lots 104 and 105 on SP226529 from Lot 106 on DUB5344 Mitchell.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item, due to him being an employee of the Queensland Murrray Darling Committee (QMDC), the organistion who have put forward the proposal for Council’s consideration, and left the Chamber at 12.15pm, taking no further part in debate or discussion on the item.

 

Item Number:                                    L.4

File Number: D14/12709

Subject Heading:                         Regional Waste Committee - Litter & Illegal Dumping Pilot Project

Location:                                          Regional

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Queensland Murray Darling Committee (QMDC) and six local Governments (Balonne, Maranoa, Southern Downs, Western Downs, Goondiwindi and Toowoomba Regional Councils) have recently formed the Regional Waste Committee (RWC) with the aim of collectively addressing waste issues across the region.

 

QMDC are proposing that the six local governments participate in a pilot project with the Department of Environment and Heritage Protection.  The projects seeks to address littering and illegal dumping along the major highways within the six local government areas and would be managed by QMDC on behalf of the RWC.

 

Discussion:

Councillors suggested consideration be given to better managing the following two locations as ‘hot spots’ for littering:

 

Warrego Highway (Between Yuleba & Jackson – the rest area outside Dulacca West)

Warrego Highway  (West of Pickanjinnie – where a former asphalt plant was located, and the bitumen remains).

 

Resolution No. GM/02.2014/49

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council provide a letter to QMDC offering to support :

 

·    The provision of in kind resources of signage and barricades for road side clean ups, for up to two highway locations in the Maranoa region:

 

·    A commitment to provide a report in relation to litterers identified through the camera surveillance component of the project.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Waste

 

At cessation of discussion on abovementioned item Cr. O’Neil entered the Chamber at 12.21pm.

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 12.28pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 1.09pm

 

Resolution No. GM/02.2014/50

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council close the meeting to the public at 1.10pm.

 

CARRIED                                                                                                                      9/0

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial

 

Cr. Wason declared a ‘Conflict of Interest’ in Item LC.1 – “Tender Assessment for GLNG Santos Roads” due to him:

 

1. Receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

2. There being the potential for material to be sourced from the Mt Saltbush Quarry for future works on the identified roads, under consideration for detailed design works.  Cr. Wason owns the land on which the Mt Saltbush Quarry is located.   Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 1.17pm, taking no further part in discussions on the item.

 

Cr. Price declared a ‘Conflict of Interest’ in Item LC.1 – “Tender Assessment for GLNG Santos Roads” due to her receiving financial compensation from GLNG Santos activities carried out on parcels of land owned her, and left the Chamber at 1.17pm taking no further part in discussion on the item.

 

At cessation on discussion on the abovementioned item, Cr. Wason & Price entered the Chamber at 2.05pm.

 

Cr. Schefe left the Chamber at 1.21pm.

Cr. Schefe entered the Chamber at 1.22pm.

 

Cr. O’Neil left the Chamber at 2.01pm.

Cr. O’Neil entered the Chamber at 2.03pm.

 

Resolution No. GM/02.2014/51

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council open the meeting to the public at 2.35pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for a brief recess at 2.36pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 2.40pm

 

 

Item Number:                                    C.1

File Number: D14/9985

Subject Heading:                         Tender APLNG-WP3b – Civil Works to widen Yuleba Taroom Road ch 35.5km – 37.2km including upgrade of intersection at Reedy Creek Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council has received a tendered price on a sole invitee basis from RoadTek South to carry out:

 

Work Package APLNG-WP3B: Road widening works on the Yuleba-Taroom Rd. Ch. 35.5km to 37.2km.  The proposed works also includes the upgrade of the intersection of the Yuleba-Taroom Rd with Reedy Creek Rd.  The response was received on 31 January 2014.on the Yuleba-Taroom

 

Resolution No. GM/02.2014/52

Moved Cr Schefe                                                           Seconded Cr Chambers  

 

That subject to the receipt by Council of the necessary APLNG purchase order, Council award Work Package APLNG-WP3b to RoadTek South at an estimated value of $1,726,376.00 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

 

Item Number:                                    C.2

File Number: D14/10135

Subject Heading:                         Mitchell - Removal of Pensioner Cottages

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Consultation with tenants has resulted in an agreement for them to; relocate to the demountables once installed and pay the new fortnightly rental payments.

 

Advice from Building Certification has resulted in the recommendation for these cottages to go to tender, for the purposes of a property tack or shed.

 

Resolution No. GM/02.2014/53

Moved Cr Denton                                                          Seconded Cr Chambers  

 

Council approve:

 

  • The removal of the three pensioner cottages on Ann St, Mitchell;

 

  • The cottages going to tender, for the purposes of a property shed or tack room;

 

·    The provision of Council funds to remove and dispose of these cottages in the instance that the cottages are not sold under the tender process.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Item Number:                                    C.3

File Number: D14/10526

Subject Heading:                         Roma Flood Mitigation Project - Material for Construction of Stage 1 Levee

Location:                                          Roma Town

Author and Officer’s Title:                 Ross Drabble, Specialist - Flood Mitigation

Executive Summary: 

Council was approached by Ostwald Bros Pty Ltd regarding the sourcing of material for constructing the Stage 1 levee from Council owned land.

 

Resolution No. GM/02.2014/54

Moved Cr Chambers                                                      Seconded Cr Wason  

 

Council resolves to enter into an arrangement for Stage 1 levee works with Ostwald Bros to permit taking of suitable material from a borrow pit to be located on Council land at 1 McPhie Street (formerly Peak’s property). The arrangement to be based on the following conditions:

 

1.      Material from the borrow pit to be purchased at $1/m3;

 

2.      Survey to confirm final quantity at the end of the Stage 1 project and to be reimbursed to MRC as a negative variation under the Stage 1 contract; and

 

3.     Rehabilitation and drainage of the borrow pit to ensure sufficient compaction of material to ensure no subsidence of the fill material, but to be mutually agreed between Council and Ostwald Bros.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Flood Mitigation

 

 

LATE CONFIDENTIAL ITEMS

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him:

 

  1. Receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

2. There being the potential for material to be sourced from the Mt Saltbush Quarry for future works on the identified roads, under consideration for detailed design works.  Cr. Wason owns the land on which the Mt Saltbush Quarry is located.  Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 2.45pm, taking no further part in discussions or debate on the matter.

 

Cr. Price declared a ‘Conflict of Interest’ in following item, due to her receiving financial compensation from GLNG Santos activities carried out on parcels of land owned her, and left the Chamber at 2.45pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    LC.1

File Number: D14/9342

Subject Heading:                         Tender Assessment for GLNG Santos Roads

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Tenders were received from suitably experienced civil engineering consultants to undertake detailed design works on the following Council roads:

 

1.   Blythdale North Road (5.42km)

2.   Raslie/ Taylor’s Road (3.1km)

3.   Mount Saltbush Road (13.4km)

4.   Pickanjinnie North Road (15.4km)

5.   Mount Hope Road

      Sealed Section (3.8km)

      Unsealed Section (5.8km)

 

These roads had been identified as requiring to be upgraded in the Santos draft Service Level Agreement Version 2 dated February 2013.

 

Resolution No. GM/02.2014/55

Moved Cr Flynn                                                             Seconded Cr Denton  

 

That Council award the tender to Aurecon as per Council’s Preferred Supplier list in accordance with Local Government Regulation 2012 Chapter 6 Section 233 at an estimated value of $1,159,918.65 (excluding GST) pending Council’s receipt from Santos for a purchase order amounting to $1,241,113 plus GST (which is inclusive of Council’s service charge.

 

CARRIED(Cr. Schefe requested his vote against the motion be recorded)                        6/1

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

At cessation of discussion on the abovementioned item, Cr. Wason & Price entered the Chamber at 2.48pm.

 

Item Number:                                    LC.2

File Number: D14/11940

Subject Heading:                         north western road networks

Author and Officer’s Title:                 John (Blue)  Gwydir, Manager - Roads & Drainage (SW)          and Plant & Workshops

Executive Summary: 

Over a prolonged period of time concerns have been raised by the applicant relating to the standard of access provided and the impact of Forestry Activities on the condition of an identified road in the North Western part of Council’s road network.

 

Resolution No. GM/02.2014/56

Moved Cr Price                                                             Seconded Cr Schefe  

 

That Council Officer’s further investigate:

 

1. Costings and means to implement a drainage maintenance schedule on roads located in the  north west road system, for presentation at an upcoming Councillor Workshop, including:

 

·         Darkwater Road

·         Westgrove Road

·         Saddlers Springs Road

·         Mount Moffat Road (Carnarvon National Park access Road)

 

2. The development of a policy and permit framework relating to application of load restrictions on various local roads for future consideration by Council.

 

3. The remainder of regional roads requiring similar maintenance for presentation to Council as part of budget considerations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Roads & Drainage (SW) and Plant & Workshops

 

 

Item Number:                                    LC.3

File Number: N/a

Subject Heading:                         council purchase of land and improvements

Author & Officer’s Title:                    Michael Parker, Acting Chief Executive Officer

Executive Summary:

Previous Council resolutions had allowed the Mayor and Chief Executive Officer to negotiate the purchase of the identified property due to the property being adversely impacted by the construction of Stage 1 flood mitigation levee.  To finalise negotiations, Council’s approval was sought to proceed with settlement.

 

Resolution No. GM/02.2014/57

Moved Cr Chambers                                                      Seconded Cr Wason

 

That Council accept the negotiated purchase price and conditions for purchase of the property situated at 80 Edwards Street Roma, as proposed by the Acting Chief Executive Officer.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Item Number:                                    LC.5

File Number: N/A

Subject Heading:                         council purchase of land & improvements

Author & Officer’s Title:                    Michael Parker, Acting Chief Executive Officer

Executive Summary:

Previous Council resolutions had allowed the Mayor and Chief Executive Officer to negotiate the purchase of the identified property due to the property being adversely impacted by the construction of Stage 1 flood mitigation levee.  To proceed with negotiations, Council’s direction was sought.

 

Resolution No. GM/02.2014/58

Moved Cr Price                                                             Seconded Cr O'Neil

 

That Council submit an offer to purchase the property located at 8 McPhie Street Roma as proposed by the Acting Chief Executive Officer.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Acting Chief Excecutive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.58pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 March 2014, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.