Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 March 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Acting Chief Executive Officer – Michael Parker, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Planning &Building – Danielle Pearn, Coordinator  Planning – David Fermer, Manager Community Services - Julie Neil, Coordinator Libraries, Arts & Culture - Jacqueline Burns, Manager Facilities - Tanya Mansfield, Manager Economic & Community Development - Ed Sims, Manager Infrastructure Contracts & Engineering Services - Peter Weallans

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.15am, noting the Mayor would be a late arrival due to him meeting with visiting Minister, The Hon. David Crisafulli MP, Minister for Local Government, Community Recovery and Resilience.

 

APOLOGIES   

 

Resolution No. GM/03.2014/01

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That apologies be received and leave of absence granted for Cr. Price for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM/03.2014/02

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That the minutes of the General Meeting (3-26.02.14) held on 26 February 2014 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

 

 

 

 

 

On the Table

 

Item Number:                                    5.1

File Number: D/146153

Subject Heading:                         Application for Material Change of Use "Industry" (High Impact Industry), caretaker's residence, environmentally relevant activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author & Officer’s Title:                    Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

Discussion:

At the General Meeting on 26 February 2014, Cr. Schefe advised Council he had discussed with the applicant a potential alternative proposal for location of the current operations.  Council further discussed this aspect and determined that the alternative should be further investigated prior to determination of the matter.  No Vote was taken on the motion at the time.

 

 It should be further noted that Council had obtained, a ‘Mover’ and ‘Seconder’ for the motion recorded below at the General Meeting on 12 February 2014.  At that time the motion had not been voted and the matter had been laid on the table for presentation at the General Meeting on 26 February 2014. 

 

At that meeting, and in view of the additional investigations required, Council determined that the a vote should be undertaken to confirm Council’s direction of the matter with respect to it again being laid on the table for presentation at the General Meeting on 12 March 2014. 

 

With the information required now to hand Council voted on the draft motion with the outcome recorded below.

 

 

Resolution No. GM/03.2014/03

Moved Cr Newman                                                        Seconded Cr Chambers

 

That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), for a period of 5 years, subject to the following conditions:

 

Preamble

 

a)       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), in accordance with the approved plans: 

 

Plan/Document number

Plan Document Name

Date

RI272-DA-01

Site Layout Plan

06/2013

RI272-H-01 Rev B

Tank Farm Stormwater Quality & Drainage

01/2013

RI272-00-07 Rev A

Elevations

12/2012

RI272-00-08 Rev A

Cross Section

12/2012

RI272-DA-02 Rev A

Proposed Resource Recovery Facility

08/10

WA130011 BA-100

Caretaker’s Residence

21/03/2013

RPB-06514

Office & Amenities

16/05/2013

RPB-06514 Rev 1

Amenities Elevation

21/06/2013

R1272-C-03/B

Hardstand Pavement and Detail Plan

07/13

R1272-C-02/A

Earthworks Plan

01/13

Issue B

Stormwater Management Plan Proposed JJ Richards Injune Depot at Airport Drive, Injune

06/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         The stormwater drainage system is to be constructed generally in accordance with the Stormwater Management Plan prepared by Duggan & Hede Issue B dated June 2013. Any damage to adjoining properties as a result of these works is to be mitigated to the satisfaction of the adjoining property owner.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.       Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

 

12.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Services Provisions

 

13.       The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

14.       Reticulated sewerage is unavailable to the development site.  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.       All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

16.       The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

17.       If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

18.       All services installation, including water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

20.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Airport Road and Carnarvon Highway Intersection

 

21.       The Airport Road and Carnarvon Highway intersection must be upgraded to a BAR/BAL Type intersection for Type 1 Road Trains.  The intersection must be designed and constructed in accordance with the requirements outlined in the Department of Transport and Main Roads Road Planning and Design Manual (2nd Edition) and any manuals/standards referenced therein.

 

Access, Car parking and Manoeuvring

 

22.       The developer shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.       Vehicle access from Airport Drive to the development site shall be designed in accordance with AS/NZS 2890.2-2002 Off-street Commercial Vehicle Facilities.  The width of the vehicle crossover must be sufficient to ensure the extent of vehicle movements to and from the site are completely contained within the crossover

 

24.       Vehicle crossovers to the development site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.       Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.       All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.       Light Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking

 

28.       Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.       Designated vehicle parking spaces must be provided onsite in accordance with “Layout Plan” R1272-00-05 Rev B, dated 10/01/2013.

 

30.       Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

 

31.       Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

32.       No on-street parking is permitted at the frontage of the development site at any time.

 

33.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

34.       Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’ and any earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

35.       All earthworks, including batters, must be fully contained within the development area and must not in any way impact on the properties adjoining the site.

 

Erosion Control

 

36.       All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

37.       Erosion and sedimentation controls shall be implemented, as necessary, and shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

38.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

39.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

40.       In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

41.       The developer is to ensure that there is no dust or sediment nuisance emanating from the site on completion of the approved works. 

 

Operations of Approved Use

 

42.       All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.       The development is approved to be operated for a maximum period of five (5) years, starting from the day the use commences.  All buildings and structures are to be removed from the site immediately after the use ceases.

 

44.       This approval relies on the environmental authority issued by a State agency for the environmentally relevant activities of ‘regulated waste storage’ and ‘waste transfer station operation’ to set conditions for the environmental management of this site.  If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval.  References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

45.       The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Hardstand Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Hardstand Management Plan where the requirements are related to civil works and services, and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Signage and Line marking

 

46.       Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

Landscaping

 

47.       Landscaping is to be provided in accordance with approved plan R1272-DA-01, dated 06/2013.  Vegetation is to be established within three (3) months of commencement of the use and must comprise a mix of trees, shrubs and groundcovers.

48.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Waste Collection and Disposal

 

49.       The storage and removal of effluent must not have an adverse effect on the surrounding areas and must not cause an environmental nuisance to neighbouring properties.

 

Advertising Signs

 

50.       Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

51.       Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

52.       Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

53.       There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

54.       All vehicles transporting fill or other bulk materials to and from the site must have their loads covered.

 

55.       Any damage which is incurred to existing infrastructure including underground services, signs, footpaths or roadways, as a result of the development works, shall be rectified immediately in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

56.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

57.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

58.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

59.       The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Infrastructure and Impact Contributions

 

60.       A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A attached to and forming part of these conditions.

 

61.       Infrastructure charges are to be paid in accordance with the attached Schedule B of Infrastructure Charges attached to and forming part of these conditions.

 

62.       The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

No Cost to Council

 

63.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

64.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Schedule of Charges A - Local Roads Additional Impacts

 

1.         This condition is required because the development will impact on the local roads when materials associated with the operation of the industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.         A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.         The payment of the local roads additional impacts charge must be made by the industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the industry will be deemed to be the maximum capacity of the tank storage listed in the approvals for the site multiplied by 300. If the industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.         The holder of the development approval or the industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.         The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the industry operator requests earlier changes to the charges.

 

6.         Despite the payment of a local roads additional impacts charge, the Council may stop the industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the industry.

 

7.         Council or its representative(s) is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.         These charges can be included within an infrastructure agreement or deed of agreement with the Council, the industry operator and any other relevant parties by consent of the parties. The industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

Schedule of Charges B - Schedule of Infrastructure Charges

 

(a)        Why the condition is required:

 

          The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it may need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)        Amount of the payment required:

 

          The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $79,891. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for any water main extension required to connect the site to the closest existing water main.

 

          The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

          If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)        Details of the infrastructure for which the payment is required:

 

          Establishment costs of the following trunk infrastructure made necessary by the development –

·                Water network

·                Roads network

·                Community infrastructure  networks

 

          As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

          The establishment costs include the costs of connecting the site to the water network.

 

          The establishment costs also include the costs of connecting the site to the road network.

 

          If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)        When the payment must be made:

 

          The payment must be made before the use commences or in accordance with the provisions of an infrastructure agreement.

 

          A part-payment of $50,275 is to be paid to Maranoa Regional Council before use commences.  The balance of the payment is to be paid to Maranoa Regional Council within one year of the use commencing. When the balance of the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges.

 

(e)        Person to whom the payment must be made:

 

          Maranoa Regional Council

 

(f)         Supply of infrastructure

         

          The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

CARRIED (Cr. Denton requested her vote against the motion be recorded)                       6/1

 

Responsible Officer

Town Planner

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/14997

Subject Heading:                         Proposed Permanent Closure of Part oF Myall Downs Road and Opening of a Part oF the Same Road

Location:                                          Myall Downs Road, Lot 5AB223

Applicant:                                         Maranoa Regional Council

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

Council became aware that part of the Myall Downs Road was “off alignment” when seismic activity was being carried out, and landowner permission had to be obtained for the area of the actual road alignment.

 

The landowners were agreeable to what is termed “an administrative action”, where simultaneous closure of the road reservation not used, and opening of that area where the road is physically located, takes place.

 

The Department of Natural Resources and Mines require that Council offer no objection to the permanent closure part of the process.

 

Resolution No. GM/03.2014/04

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

  1. Offer no objection permanent closure of part of the Myall Downs Road, within Lot 5 on AB223, on the condition that the closure of the road is in conjunction with the proposed opening of another road which will form part of the realigned Myall Downs Road;

 

  1. Meet the survey and fencing costs estimated at $6,000 to re-align the road.

 

 CARRIED                                                                                                         7/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Item Number:                                    10.2

File Number: D14/15683

Subject Heading:                         Application for Refund of Cost of Work Performed on Mt Abundance Road Reserve

Location:                                          Mt Abundance Road reserve through Lot 137 WV1701

Applicant:                                         Mr Rodney Payne

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

The applicant, Mr Rodney Payne, has previously applied, and Council has given approval, for the removal of three cattle grids and subsequent fencing out of the road reserve on his property.

 

When clearing the proposed fence line, the applicant was hindered by a large washout in a drain from Mt Abundance Road.

 

Whilst the dozer was on site, repair work to the drainage system was performed, and now reimbursement of the cost of that work is sought.

 

Resolution No. GM/03.2014/05

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council approve the reimbursement of the actual costs of the dozer work involved in the repair of a washout and restoration of the drainage structure in Lot 137 WV1701, totalling $2,200 (including GST).

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Corporate, Community & Commercial Services

 

The Mayor entered the Chamber at 9.36pm.

 

Cr. Schefe declared a ‘Conflict of Interest’ in the following item due to his wife currently providing services that support the Healthy Communities Program, and left the Chamber at 9.36am, taking no further part in discussion or debate on the matter.

 

Item Number:                                    11.1

File Number: D14/9543

Subject Heading:                         Be Healthy Maranoa - Healthy Communities position

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

The external funding for the Healthy Communities Initiative programs and position are due to cease 30 June 2014.

 

It is intended that the position and programs are to operate in its current state with the potential to extend upon its target reach to include a whole of community approach.

 

It was proposed that Council provide the funding to continue this position and its programs.

 

Discussion:

A ‘Mover’ and ‘Seconder’ for the draft motion was obtained by the Chair and recorded below.  No vote was taken on the motion at that time, as Cr. O’Neil put forward a proceedural motion recommending that the matter be carried over for further consideration as part of upcoming budget deliberations for the 2014/15 Financial Year.   

 

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council approve the:

 

  • Continuation of the Healthy Communities Officer position and programs, and

 

  • Funding required for this position and its programs to continue $165,000 per annum, and

 

  • Extension of the program target reach, to encompass children, youth and those within the workforce.

 

NO VOTE TAKEN                                                                                                         

 

 

Resolution No. GM/03.2014/06

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That the matter be carried over for further consideration by as part of budget deliberations for the 2014/15 financial year.

 

MOTION LOST                                                                                                               2/5

 

 

Discussion:

With the procedural motion lost, Council commenced debate on the initial draft motion, with the outcome recorded below:

 

Resolution No. GM/03.2014/07

Moved Cr Chambers                                                      Seconded Cr Newman

 

Council approve the:

 

  • Continuation of the Healthy Communities Officer position and programs;

 

  • Funding required for this position and its programs to continue $165,000 per annum;

 

  • Extension of the program target reach, to encompass children, youth and those within the workforce.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Community Services

 

At cessation of discussion and debate on the abovementioned Item Cr. Schefe entered the Chamber at 9.45am.

 

The Mayor assumed the Chair at 9.44am.

 

 

 

Item Number:                                    11.2

File Number: D14/12497

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Southbank Brisbane & Murwillumbah

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members  & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/03.2014/08

Moved Cr Flynn                                                             Seconded Cr Newman  

That Council approve the attendance of:

 

  1. Cr. Denton and Cr. O’Neil as representing Councillor delegates, and the Manager – Airports (Roma, Injune, Surat & Mitchell) as operational representative, at the Regional Airport Development 2014 Conference on 30 April – 1 May 2014 in Southbank Brisbane;.

 

  1. Cr. O’Neil to conduct an inspection of the Murwillumbah Swimming Pool on 21 March 2014,  as part of investigations into design planning for enhancement of Denise Spencer Memorial Pool in Roma.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/12758

Subject Heading:                         Request - Concrete Kerbing King St, Surat

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for concrete kerbing of 33 King Street, Surat.

 

 

Resolution No. GM/03.2014/09

Moved Cr Wason                                                           Seconded Cr O'Neil  

That this request be included, along with detailed costing’s, in future budget deliberations.  

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

 

 

Item Number:                                    12.2

File Number: D14/13075

Subject Heading:                         Addition of Streets to Council's Road Register

Location:                                          Hodgson

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

Investigations have determined that two existing Streets in Hodgson were not included in Council’s adopted Road Register. An amendment to the Road Register is sought to include these Streets.

 

Resolution No. GM/03.2014/10

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:

 

  • Add Hewitt Street and Henry Street, in the township of Hodgson, to the Road Register with a classification of Access Place; and

 

  • Amend the length of Ernest Street to include the additional existing section.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

 

Item Number:                                    12.3

File Number: D14/13674

Subject Heading:                         Request Culvert Installation – KangaroO Creek Crossing, on Mossvale Road, Yuleba

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for culvert upgrade at the Kangaroo Creek Crossing on Mossvale Road, Yuleba.

 

Resolution No. GM/03.2014/11

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That this request be included in future budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Item Number:                                    12.4

File Number: D14/14838

Subject Heading:                         Request - Extension of Roma Bush Gardens Footpath

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request to extend the Roma Bush Gardens footpath to provide an additional access.

 

 

Resolution No. GM/03.2014/12

Moved Cr Newman                                                        Seconded Cr Wason  

That this request be included in future budget deliberations, including further investigation on specifications and construction material for the pathway.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Item Number:                                    12.5

File Number: D14/14871

Subject Heading:                         Drinking Water Quality Management Plan Submission

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

The provisions of the Water Supply (Safety & Reliability) Act 2008 place a numbers of obligations on drinking water service providers.  One of these obligations is to have an approved Drinking Water Quality Management Plan.  This Plan has been finalised for submission to the Office of Water Supply Regulator by 14 March 2014.

 

Resolution No. GM/03.2014/13

Moved Cr Schefe                                                           Seconded Cr Wason  

That Council adopt the Drinking Water Quality Management Plan, to enable submission to the Office of Water Supply Regulator.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    12.6

File Number: D14/15108

Subject Heading:                         Roma Water Avdata Capital Works Budget Adjustment

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

Adjustment of the Roma Water Avdata Capital Works Budget to facilitate the up scaling of project scope to minimise future elevated capital expenditure costs. The current budget, $500,000 is required to be adjusted to $900,000. The extra required funds is to be sourced from $1.7 million water revenue which was previously nominated to enter reserves.

 

Resolution No. GM/03.2014/14

Moved Cr Schefe                                                           Seconded Cr Flynn  

That Council approve for a transfer of $400,000 from the Water Revenue to The Roma Water Avdata Capital Works Budget work budget allocation for the 2013/14 financial year.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Engineer

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/12398

Subject Heading:                         Awning Design for Proposed Motel (File: 2012/18397)

Location:                                           129-131 McDowall Street, Roma Qld 4455 (Lot 2 on           RP60707)

Applicant:                                         HP8 Enterprises Pty Ltd C/- Martin Building Design

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

Council approval was sought for the design of an awning required to be established over the McDowall Street and Quintin Street footpaths in conjunction with an approved Motel development on the adjacent site. 

 

The awning design has been submitted to Council as a requirement of the development approval conditions. 

 

The design achieves the outcomes sought by both the Roma Town Planning Scheme and draft Maranoa Planning Scheme with respect to local character and pedestrian amenity.

 

Resolution No. GM/03.2014/15

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council:

 

1.       Approve the design of the Motel awning over the McDowall Street and Quintin Street footpaths in accordance with the following plans:

 

Plan/Document No.

Plan/Document Name

Date

00197/11 Sheet 1 of 2Rev B

Footpath Awning Plan

13/02/2014

00197/11 Sheet 2 of 2 Rev B

3D Views

13/02/2014

 

2.       The applicant be advised that a Department of Transport and Main Roads Road Corridor Permit is required to erect the awning within the road reserve.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.2

File Number: D14/13277

Subject Heading:                         Animating Spaces 2014 – Community Coordinator Honorarium

Location:                                          Roma

Applicant:                                         Jacquleine Burns

Author and Officer’s Title:                 Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

Animating Spaces 2014 is a community arts project funded by Artslink QLD. An honorarium payment of $1000 is provided to cover some of the associated costs for the Project Coordinator/s.

 

The three Nominated Community Project Coordinators are members of the community and are paid a nominal fee for their involvement and service as part of the funding agreement.   The funding agreement does not cover the cost of each individual coordinator’s expenses to secure public liability insurance.

 

The Coordinator – Libraries, Arts & Culture is classified as a Community Coordinator and accordingly also attracts a similar payment.  Being a Council remunerated employee Council’s approval was sought to receive and divert the funds to offset the public liability insurance costs of the other Coordinators who contribute their time for no payment. 

 

Resolution No. GM/03.2014/16

Moved Cr Denton                                                          Seconded Cr Newman  

That Council endorse the use of the honorarium payment of $1000 to cover the cost of Public Liability Insurance for each Nominated Community Project Coordinator.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.3

File Number: D14/13618

Subject Heading:                         Term Lease 221912 - Lot 3 on WAL53581 - RES R.319

Location:                                          Lot 3 on WAL53581 - Camping and Water Reserve – RES R.319 parish of Bungeworgorai

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on Term Lease 221912, being Lot 3 on WAL53581, Camping and Water Reserve – RES R.319.

 

Resolution No. GM/03.2014/17

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 221912 over Lot 3 on WAL53581, Camping and Water Reserve - R.319.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.4

File Number: D14/13775

Subject Heading:                         Term Lease 221911 - Lot 14 on DL355 - RES R.94

Location:                                          Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on Term Lease 221911, being Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute.

 

Resolution No. GM/03.2014/18

Moved Cr Chambers                                                      Seconded Cr Wason  

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 221911 over Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.5

File Number: D14/13956

Subject Heading:                         Term Lease 222083 - Lot 23 on WV1196 - RES R.312

Location:                                          Lot 23 on WV1196 - Water and Crossing  Reserve – RES R.312 parish of Warkon

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on Term Lease 222083, being Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon.

 

Resolution No. GM/03.2014/19

Moved Cr Wason                                                           Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 222083 over Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D14/14199

Subject Heading:                         Acquisition of Native Title

Location:                                          Lot 128 on DL500 - Mitchell Refuse Site

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The purpose of this report was to seek Council's approval to compulsory acquire native title rights and interests over land described Lot 128 on DL500, County of Dublin, Parish of Mitchell ("the Land").  

This land will be used for a Waste Management Facility (refuse tip and refuse transfer station) purposes and Setting Apart for Development (industrial) purposes.

 

Resolution No. GM/03.2014/20

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That:-

a)     Council, having served a Notice of Intention to Acquire Native Title Rights and Interests ("the Notice") and Background Information Statement over land and waters described as Lot 128 on DL500, County of Dublin, Parish of Mitchell (the "Land") as particularised in the Notice, on the Applicants for the Bidjara People native title claim QUD216/2008 and the Gunggari People #4 native title claim QUD550/2012 as the registered claimants;

b)    Council did not receive any objection to the Notices;

c)    Council will make an application to the Minister administering the Acquisition of Land Act 1967 that any native title rights and interests in and over the Land be acquired for the purpose of Waste Management Facility (refuse tip and refuse transfer station) purposes and Setting Apart for Development (industrial) purposes.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

Cr. Newman declared a potential perceived ‘Conflict of Interest’ in the following item due to her being a member of the Surat & District Development Association (SDDA), one of the partnering organisations planning the Event. Cr. Newman further stated that she was not an Executive Member of the Group, and elected to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter her ability to make a decision in the broader public interest.

 

Item Number:                                    13.7

File Number: D14/14751

Subject Heading:                         90th Anniversary of Cobb and Co. Commemorative Trail Ride

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 

The Yuleba Development Group Inc. (YDG), in partnership with the Surat and District Development Association (SDDA) are planning a trail ride from Surat to Yuleba from August 22, 2014 until August 24, 2014. The trail ride (held every 5 years) will celebrate the 90th Anniversary of the last Cobb and Co. coach service in Australia.

 

Event organisers have requested that Maranoa Regional Council show their support for the event.

 

Resolution No. GM/03.2014/21

Moved Cr Newman                                                        Seconded Cr O’Neil  

 

 

That Council resolves to:

 

1.   Recognise the 90th Anniversary of Cobb and Co. Commemorative Trail Ride as one of the Maranoa’s Major Events for 2014;

2.   Allow the use of the Cobb and Co. Coach in the 90th Anniversary Commemorative Trail Ride, on the following conditions:

-     All maintenance is complete in the lead up to the event to ensure that the Coach is safe and viable for use as a functional Horse drawn coach.

-     A Procedure Checklist is developed and signed by the user, taking into account the associated Workplace Health and Safety risks and requirements, Public Liability obligations and responsible use of the Coach.

-     The user signs an agreement stating that any costs incurred through negligent use will be borne by them;

3.   Council agree to facilitate the repair of any damage incurred while on the 90th Anniversary of Cobb and Co. Commemorative Trail Ride, by covering the cost of any incidental damages not incurred through negligent use by the user;

4.   Consider supporting the 90th Anniversary of Cobb and Co. Commemorative Trail Ride by way of providing in-kind assistance up to the value of $18,000 for inclusion in the 2014/2015 budget deliberations.

 

CARRIED (Cr. Newman voted in favour of the motion)                                                     8/0

 

Responsible Officer

Coordinator - Tourism

 

 

Item Number:                                    13.8

File Number: D14/15092

Subject Heading:                         Demolition of Grandstand

Location:                                          Surat Recreation Reserve

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The 2013/14 Capital Works Budget includes provision to renovate the grandstand at the Surat Recreation Reserve.  An inspection of the grandstand revealed that while the shade structure can be preserved, the grandstand seating has deteriorated to a condition where it cannot be repaired and is a risk to users. 

 

It was recommended that Council demolish the grandstand seating, toilets and storage rooms located under the seating, and purchase and install aluminium spectator seating under the existing roof structure.

 

Discussion:

Cr. O’Neil enquired on the consultation process undertaken with the community, Cr. Newman provided detailed information about the consultation process undertaken in Surat.

 

Resolution No. GM/03.2014/22

Moved Cr Newman                                                        Seconded Cr Flynn  

 

That Council:-

 

(a)  Preserve the shade structure over the grandstand seating at the Surat Recreation Reserve;

(b)  Demolish the grandstand seating, storage rooms and toilets;

(c)  Purchase and install spectator seating units;

(d)  Retain the signage which identifies the structure as the Denhert Family Grandstand.

(e)  Communicate its decision to the Surat Redbulls Cricket Club, Surat Redbulls Rugby League Club and Dehnert Family.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.9

File Number: D14/15445

Subject Heading:                         Proposed Trustee Lease of Part of Reserve

Location:                                          Mitchell

Applicant:                                         Maranoa Pony and Horse Club Inc.

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Maranoa Pony and Horse Club had indicated an interest in securing a formal agreement with Council, in regard to part of the Camping and Water Reserve near Mitchell being Lot 128 on CP DL500. As this land is a reserve with Council as the trustee, to formalise this arrangement it will be necessary to negotiate a trustee lease with the Maranoa Pony and Horse Club.

 

Resolution No. GM/03.2014/23

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council enter into a trustee lease with the Maranoa Pony and Horse Club Inc. over part of Lot 128 on CP DL500 as shown on the map tabled, and Council to incur all costs associated with surveying, drafting of legal documents and lodgement costs.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

  

 

Late Items

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to him being a member of the Easter in the Country Committee, and  left the Chamber at 10.16am, taking no further part in discussion or debate on the matter. 

 

Item Number:                                    L.1

File Number: D14/15419

Subject Heading:                         Cobb & Co Coach in the Easter in the Country Parade

Author and Officer’s Title:                 Johanne(Jo) Hancock, Local Development Officer - Surat

Executive Summary: 

The Cobb & Co Coach (currently based in Surat) will be repaired and roadworthy by mid- April.  This would enable the Coach to be used in the Easter in the Country Parade on Saturday 19 April 2014, whether pulled by horses, or on the back of a truck.

 

As this Coach is the main exhibit in the Cobb & Co Store Museum in Surat, there is concern around the potential for damage and the lack of the museum’s most popular exhibit when the Coach is being used elsewhere.  Opportunity exists for Council to build a replica of the Coach to be used for promotion in parades and trail rides, without depriving the Surat Museum of their main feature.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to give further consideration to wording of the draft motion.

 

 

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 10.17am.

 

Cr. Wason declared a ‘Conflict of Interest’ due to him receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him, and left the Chamber at 10.17am taking no further part in discussion or debate on the matter.

 

Item Number:                                    L.2

File Number: D14/16423

Subject Heading:                         Santos Pipeline Easement - GLNG CRWP Loop

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Santos has requested Council approve the relinquishment of Easement 713689441, and consider and sign a Deed of Easement in respect to Council owned freehold land known as Lot 3 on RP58256, County of Westgrove, Parish of Mt Hutton with Title Reference 13978189.

 

Council was asked to consider this matter.

 

Resolution No. GM/03.2014/24

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council authorise its Chief Executive Officer to:-

 

1.   Execute the Surrender of Easement number 13978189 being Easement CB on SP225707.

2.   Sign the Deed of Easement between Maranoa Regional Council and Total GLNG Australia, PAPL Downstream Pty Ltd, KGLNG Liquefaction Pty Ltd and Santos GLNG Pty Ltd subject to the successful resolution of the following:-

 

(a)   Council be paid an initial annual compensation amount of $2,600 (with this figure adjusted on an annual basis in line with CPI indexation);

 

(b)   Santos pay Council’s legal fees in accordance with the provisions of the Petroleum and Gas (Product and Safety) Act 2004.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Facilities

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 10.21pm.

 

Item Number:                                    L.3

File Number: D14/16518

Subject Heading:                         Drink vending machine - Roma Airport

Location:                                          Roma

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee meeting on 5 February 2014, a request was put forward by the committee, that Council give consideration to selling a Council owned drinks vending machine, previously located at the former Roma Airport Terminal.

 

Resolution No. GM/03.2014/25

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council authorise the Chief Executive Officer to negotiate the sale/lease of the

Council owned drink vending machine directly with the Roma Aero Club, on the basis of the

club being defined as a Community Organisation.’

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Airports – Roma, Injune, Surat & Mitchell

 

 

Item Number:                                    L.4

File Number: D14/16560

Subject Heading:                         Passenger Tax application - Injune Airport

Location:                                          Regional

Applicant:                                         Airport Advisory Committee

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee meeting on 5 February 2014, the committee requested that Council give consideration to initiating a ‘per passenger’ charge, in line with the current charge applied at the Roma Airport, for the Injune Airport.  This request specifically related to charter operations.

 

Resolution No. GM/03.2014/26

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

1.    Receive and note the received request from the Airport Advisory Committee;

 

2.    Further consider this request and the potential application of the suggested charge at the Surat & Mitchell Airports, in addition to the requested Injune Airport, at an upcoming Councillor Workshop.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Airports – Roma, Injune, Surat & Mitchell

  

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to him being a member of the Easter in the Country Committee, and  left the Chamber at 10.27am, taking no further part in discussion or debate on the matter. 

 

Item Number:                                    L.1

File Number: D14/15419

Subject Heading:                         Cobb & Co Coach in the Easter in the Country Parade

Author and Officer’s Title:                 Johanne(Jo) Hancock, Local Development Officer - Surat

Executive Summary: 

The Cobb & Co Coach (currently based in Surat) will be repaired and roadworthy by mid- April.  This would enable the Coach to be used in the Easter in the Country Parade on Saturday 19 April 2014, whether pulled by horses, or on the back of a truck.

 

As this Coach is the main exhibit in the Cobb & Co Store Museum in Surat, there is concern around the potential for damage and the lack of the museum’s most popular exhibit when the Coach is being used elsewhere.  Opportunity exists for Council to build a replica of the Coach to be used for promotion in parades and trail rides, without depriving the Surat Museum of their main feature.

 

Discussion:

The item had been laid on the table earlier during the meeting to allow Council additional time to consider the formulation of a draft motion.  Council again commenced discussion on the matter.

 

Resolution No. GM/03.2014/27

Moved Cr O'Neil                                                            Seconded Cr Denton  

 

That Council approve:

 

  1. The use of the Cobb & Co Coach in the Easter in the Country Parade on Saturday 19 April 2014, committing funds of $7,000 to secure horse team and driver;

 

  1. The payment of $2,650 to accommodate the associated costs of securing the truck, driver and staff to assist in the loading and unloading of the coach.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Local Development Officer - Surat

 

At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 10.29am.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.30am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.01am

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

                        

          (a)      the appointment, dismissal or discipline of employees;

          (c)      the local government budget;

(d)      rating concessions;

(e)      contracts proposed to be made by it;

 

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

The Deputy Mayor assumed the Chair in the absence of the Mayor whilst he conducted other matters of business.

 

 

Resolution No. GM/03.2014/28

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 11.02am.

 

CARRIED                                                                                                                      7/0

 

 

The Mayor entered the Chamber and assumed the Chair at 11.05am.

 

The Mayor left the Chamber at 11.33am.

The Mayor entered the Chamber at 11.36am.

 

Cr. Wason declared a ‘Conflict on Interest’ in item C.2 “Injune-Taroom Road Design and Construction Contract (Ch 0+0.6 to 23+0.8)” due to:

 

a)     Him receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

b)    The potential for construction material for the works required being sourced from Mt Saltbush Quarry.  Cr. Wason is owner of the parcel of land on which the quarry is sited, and as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 11.16am, taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item, Cr. Wason entered the Chamber at 11.43am.

 

Cr. Wason declared a potential perceived ‘Conflict of Interest’ in item C.3 “Business Activity Report – Saleyards & Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry is a market competitor of the Council owned an operated Roma Quarry.  Cr. Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

The Mayor left the Chamber at 12.14pm, with the Deputy Mayor taking the Chair.

 

The Mayor entered the Chamber and assumed the Chair at 12.15pm.

 

Cr. O’Neil left the Chamber at 12.25pm.

Cr. O’Neil entered the Chamber at 2.26pm.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.33pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting in closed access Noting that

                         the mayor & cr. flynn were not present at that time, being 1.18pm

 

The Deputy Mayor assumed the Chair at 1.18pm.

 

Cr. Denton left the Chamber at 1.21pm.

Cr. Denton entered the Chamber at 1.22pm.

 

Cr. O’Neil declared a ‘Conflict of Interest’ in item C.7 “Tender 14018 - Roma Sewer Augmentation,” due to his father being Director of one of the companies who put forward a tender for the works, and  left the Chamber at 1.23pm, taking no further part in discussion on the matter.

 

At cessation of discussion on Item C.6 “Tender 14018 - Roma Sewer Augmentation,”  Cr. O’Neil entered the Chamber at 1.27pm.

 

Cr. Flynn entered the Chamber at 1.27pm.

 

The Mayor entered the Chamber at 1.28pm, assuming the Chair.

 

Cr. O’Neil left the Chamber at 1.29pm.

Cr. O’Neil entered the Chamber at 1.30pm.

 

Resolution No. GM/03.2014/29

Moved Cr O’Neil                                                            Seconded Cr Newman

 

That Council open the meeting to the public at 1.45pm.

 

CARRIED                                                                                                                      8/0

 

 

The Mayor left the Chamber at 1.46pm.

The Mayor entered the Chamber at 1.47pm.

 

 

CONFIDENTIAL ITEMS

 

Item Number:                                    C.1

File Number: D13/63922

Subject Heading:                         Clearview Rise (EDQ) Competitive Neutrality Fund Contribution to Community Housing

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

The annual allocation of Economic Development Queensland’s (EDQ) Competitive Neutrality Fund (CNF) is imminent.  During 2014, Council will be the recipient of a number of dwellings which may be transferred to Horizon Housing Company (HHC) in the same manner as Council’s last allocation, or ownership be retain by Council. 

 

This report sought Council’s preference for the treatment of these new dwellings.

 

Resolution No. GM/03.2014/30

Moved Cr Wason                                                           Seconded Cr O'Neil  

 

That Council advise Economic Development Queensland that Lots 406, 407, 402 and 441, which are the product of the EDQ CNF fund, are to be transferred to Council ownership and endorse payment of the GST liability on the cost of the lands and dwellings, a total of $130,209.20 as part of the 2014.15 Budget.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Economic & Community Development

 

Cr. Wason declared a ‘Conflict on Interest’ in the following item, due to:

 

c)     Him receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

d)    The potential for construction material for the works required being sourced from Mt Saltbush Quarry.  Cr. Wason is owner of the parcel of land on which the quarry is sited, and as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 1.52pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.2

File Number: D14/10423

Subject Heading:                         Injune-Taroom Road Design and Construction Contract (Ch 0+0.6km to 23+0.8km)

Location:                                          Injune - Taroom Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Injune – Taroom Road is the main access of the Santos GLNG Fairview field and has been identified in the Interim Works Schedule within the draft Santos GLNG Service Level Agreement as a safety risk due to the road condition and the vertical alignment.

 

The purpose of this report is to recommend that Council award in accordance with Local Government procurement processes a Design and Construct Contract for the reconstruction and upgrade of Injune-Taroom Road (0+0.6km to 23+0.8km).

 

Resolution No. GM/03.2014/31

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council authorise the Chief Executive Officer to enter into the Design and Construct Contract for the reconstruction and upgrade of Injune-Taroom Road (0+0.6km to 23+0.8km) to Ostwald Bros at an estimated contract value of $18,095,398.44.

 

Subject to Council firstly receiving written confirmation from Santos GLNG, that the company will reimburse full costs to Council over and above Council’s contribution of $150,000 and any grant funding received through Royalties for Regions process.

 

Subject to suitable contract terms being agreed with Ostwald Bros.

 

This resolution is made in accordance with the provision of Section 235(f) of the Local Government Act 2009.

 

CARRIED (Cr. Schefe requested his vote be recorded against the motion)                       6/1

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 1.56pm.

 

Cr. Wason declared a potential perceived ‘Conflict of Interest’ in the following item, due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry is a market competitor of the Council owned an operated Roma Quarry.  Cr. Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

 

Item Number:                                    C.3

File Number: D14/13138

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    January 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/03.2014/32

Moved Cr Flynn                                                             Seconded Cr Wason  

 

That Council receive and note the Officer’s report as presented.

 

CARRIED (Cr. Wason voted in favour of the motion)                                                       8/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    C.4

File Number: D14/14655

Subject Heading:                         Application for payment arrangement

Location:                                          Roma

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant has proposed to pay off outstanding rates over a timeframe that exceeds Council’s adopted policy.

 

Resolution No. GM/03.2014/33

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council advise the applicant that the proposed rates payment arrangement cannot be accepted as it does not meet the criteria set out in Council’s adopted Revenue Statement.  Further, the applicant be advised that Council will extend the payment arrangement timeframe to 30 June 2015 if the regular scheduled payments are increased to $290.30 per fortnight.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D14/14837

Subject Heading:                         Access to Discounted Water for Rural Residents for Domestic Purposes

Location:                                          Maranoa Region

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Across the Maranoa, Rural Residents are experiencing hardship from the current drought conditions.  As a consequence of these conditions many are reporting that they are desperately low on water for the most basic domestic purposes.

 

Resolution No. GM/03.2014/34

Moved Cr O’Neil                                                            Seconded Cr Schefe  

That Council allow Rural Residents upon application, to access Council Standpipes at a discounted rate for domestic purposes.  The following fees apply for amounts up to 52kL per month only:

 

  • All locations (excluding Surat) -  $0.75/kL
  • Surat - $2.08/kL

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    C.6

File Number: D14/15189

Subject Heading:                         Industrial Land Mitchell

Location:                                          Lots 43 - 53 on Crown Plan M15119

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council had received expressions of interest from parties interested in purchasing Council owned freehold land in Mitchell, some of which has access to the newly aligned Warrego Highway.  Council’s direction was sought as to the disposal of this land.

 

Resolution No. GM/03.2014/35

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council offer for sale by tender Lots 27 – 32, Lots 34 & 35 and Lots 43 – 53 on M15119 located in Mitchell.

 

CARRIED                                                                                                                      5/3

 

Responsible Officer

Manager - Facilities

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item,  due to his father being Director of one of the companies’ who put forward a tender for the works, and  left the Chamber at 2.04pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.7

File Number: D14/14830

Subject Heading:                         Tender 14018 - Roma Sewer Augmentation          

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

Tender 14018 called for the construction, installation and commissioning of an augmentation to the Roma Sewerage Network. The project scope entails the construction of approximately 3,525m of trunk gravity sewer mains ranging from 300mm to 525mm diameter pipe, construction of approximately 112m of gravity service sewer with house connections, 1 major sewage pump station, 1 minor pump station, approximately 1,795m of 450mm diameter GRP sewer pressure mains and 790m of 100mm diameter MPVC sewer pressure main.

 

Resolution No. GM/03.2014/36

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council award the Tender and Contract to Celtic Construction and Utility Services – 14018 Roma Sewerage Augmentation, for the amount of $4,347,359.00 exclusive of GST.

 

The tender from Celtic Construction and Utility Services was not the lowest tender received, but following the assessment by the tender review panel, and weightings applied in line with the assessment criteria at the conclusion of the evaluation it was concluded that the tender from Celtic Construction and Utility Services was the preferred tender by providing the best capability, experience and price option.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Engineer

 

At cessation of discussion and debate on the item Cr. O’Neil entered the Chamber at 2.06pm.

 

Item Number:                                    C.8

File Number: D14/14939

Subject Heading:                         Tender 14019 - Chlorine Disinfection

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

To meet legislated requirements all water supplies must be disinfected. Many of the supplies are currently not disinfected in the towns of Roma, Mitchell and Injune. The purpose of this Tender was to provide chlorine disinfection to selected high priority sites.

 

Resolution No. GM/03.2014/37

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council award the Tender & Contract to Akwa-Worx Pty Ltd – Maranoa Water Supply – Chlorine Disinfection, for the amount of $854,250.00 (Excluding GST), with budget arrangements to be accommodated as part of the quarterly budget review.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Engineer/Specialist – Strategic Finance

 

 

Item Number:                                    C.9

File Number: D14/15687

Subject Heading:                         Purchase of Property Adversley Affected by Flood Mitigation Works

Location:                                          Northern Road, Roma

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

Council has been negotiating access to the property at Northern Road, Roma. The Stage 1 flood mitigation works directly affect the property. The owner did not want the levee constructed, and desires that Council purchase the property, which is crucial to the levee construction.

 

Resolution No. GM/03.2014/38

Moved Cr Wason                                                           Seconded Cr O'Neil  

That Council authorise the Mayor and Chief Executive Officer to enter negotiations for the purchase of the identified property at the price arrived at by the valuation and negotiation, plus disturbance costs as agreed between the parties.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Item Number:                                    C.10

File Number: D14/14321

Subject Heading:                         Land Swap - Langton Avenue, Yuleba

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Following negotiation with Council Officers, the owners of the land on which Langton Avenue is situated have advised of agreement to a land swap proposal, being parcel lot 49 on RP819387 in return for approximately 1,000 m2 of lot 1 on Y2212.

 

Resolution No. GM/03.2014/39

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council, under Section 236 (I) (c)(v) of Local Government Regulation 2012, agree to the land swap proposal - the entire land parcel described as lot 49 on RP819387 in return for the area (approximately 1,000 m2) of lot 1 on Y2212 required to establish a road reserve.

 

That Council undertake all actions required to complete this transaction, including survey, road opening and property transfer actions, and cover all associated costs.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/16592

Subject Heading:                         Update to Organisational Structure

Author and Officer’s Title:                 Sharon Frank, Director - Community & Commercial Services

Executive Summary: 

The report recommended adjustment to the Organisational Structure to incorporate a fixed term position to complete a critical corporate project:

                                                                                    Specialist – Finance Systems Support

 

Resolution No. GM/03.2014/40

Moved Cr Chambers                                                      Seconded Cr Flynn  

That the position be approved, with funding sourced from within the current approved budget for 2013/14.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Community & Commercial Services

 

 

Item Number:                                    LC.2

File Number: D14/16646

Subject Heading:                         Tender for Preferred Suppliers - 14014 Plant Hire Roma, 14015 Pre-Coat Oil Roma, 14016 Labour Hire Roma, 14017 General Quarry Operations Roma 

Location:                                          Roma Quarry

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

The Quarry Manager sought Council’s endorsement of the preferred suppliers list for the above tenders, as recommended by the Tender Evaluation Panel.

 

Resolution No. GM/03.2014/41

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council approve the below:

 

·         14014: Preferred Supplier List – Plant Hire Roma Quarry

·         14015: Preferred Supplier List – Pre-Coat Oil Roma Quarry

·         14016: Preferred Supplier List – Labour Hire Roma Quarry

·         14017: Preferred Supplier List – General Quarry Operations Roma Quarry

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 

ADDITIONAL LATE ITEM

 

Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in the following item due to him being a paid member of the Roma Show Society (not an executive member), and elected to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the broader public interest.

 

Item Number:                                    L.5

File Number: N/A

Subject Heading:                         Use of Bassett Park Horse Facilities

Author & Officer’s Title:                    Tanya Mansfield, Manager Facilities

Executive Summary:

Council had received correspondence from the Roma Show Society seeking full use of horse facilities at Bassett Park from 4 – 11 May 2014, being the time leading up to and during the Roma Show.  The Show Society has indicated that covered accommodation is required in particular for the horses competing in the hack events.

 

Resolution No. GM/03.2014/42

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council,

 

For the duration of the Roma Show, including a preparation allowance duration,

specifically 4 – 11 May 2014:

 

·         Agrees to allow the race horses to remain in the facility;

·         As in previous years, instructs the ‘Pleasure Horse’ competitors to relocate

 

Allocate funds for the securing of lighting and/or temporary lighting for placement in the ‘tie up stalls.’

 

CARRIED (Cr. O’Neil voted in favour of the motion)                                                        7/1

 

Responsible Officer

Manager Facilities

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.37pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 March 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor.                                                                          Date.