Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 26 March 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 21 March 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on March 26, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  26 March 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  12 March 2014.................................................................................................... 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

10.1      Acting Chief Executive Officer....................................................................... 38

Prepared by:      Michael Parker, Acting Chief Executive Officer

 

11          Corporate, Community & Commercial Services

11.1      Council Initiated Advisory Committee Meeting Minutes......................... 40

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Roma Saleyards Advisory Committee Meeting - Confirmed Minutes 28/11/13................................................................................... 42

Attachment 2:    Airport Advisory Committee Meeting - Confirmed Minutes 04/12/14     46

Attachment 3:    Bassett Park Advisory Committee - Confirmed Minutes 03/09/13      50

Attachment 4:    Roma Saleyards Advisory Committee - Confirmed Meeting Minutes 27/02/14................................................................................... 52

11.2      Exception to Council's adopted Annual Parking & Landing Charges 56

Prepared by:      Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

 

12          Infrastructure Services

12.1      Naming of New Streets.................................................................................... 58

Prepared by:      Kim Edwards, Technical Officer - GIS/CAD

 

13          Development, Facilities & Environmental Services

13.1      Wall of Fame inductees for consideration ................................................. 60

Prepared by:      Emily Rogers, Sports & Recreation Officer

Attachment 1:    Wall of Fame_Criteria............................................................ 62

Attachment 2:    Erica MacMillan_Nomination Form.................................... 63

Attachment 3:    Molly Ferguson_Nomination Form..................................... 67

13.2      Material Change of Use - "Storage Facility" (2013/18748)...................... 70

Prepared by:      Jessica Reiser, Planning Officer

Attachment 1:    Body Of Report....................................................................... 80

Attachment 2:    Development Plans............................................................... 93

13.3      Commerce Roma - Proposal for Sponsorship of Maranoa Business Awards          101

Prepared by:      Ryan Gittins, Specialist - Business Development

Attachment :      Commerce Roma - Proposal for Sponsorship of the Maranoa Business Awards - 19 March 2014................................... 105

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

 

C           Confidential Items

C.1        Tender Assessment - Fairview Road Detailed Design

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Engagement of Engineering Consultant to provide Engineering Services to assist Council in the delivery of Energy Sector funded Capital Works on selected work packages on Yuleba Taroom Road and Horse Ck Road

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.3        Regional Arts Development Fund Applications from Round 3, 2013/14 Financial Year

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.4        Request for Sponsorship From Regional Achievement and Community Awards

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

20          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 March 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Acting Chief Executive Officer – Michael Parker, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Planning &Building – Danielle Pearn, Coordinator  Planning – David Fermer, Manager Community Services - Julie Neil, Coordinator Libraries, Arts & Culture - Jacqueline Burns, Manager Facilities - Tanya Mansfield, Manager Economic & Community Development - Ed Sims, Manager Infrastructure Contracts & Engineering Services - Peter Weallans

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.15am, noting the Mayor would be a late arrival due to him meeting with visiting Minister, The Hon. David Crisafulli MP, Minister for Local Government, Community Recovery and Resilience.

 

APOLOGIES   

 

Resolution No. GM/03.2014/01

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That apologies be received and leave of absence granted for Cr. Price for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM/03.2014/02

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That the minutes of the General Meeting (3-26.02.14) held on 26 February 2014 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

 

 

 

 

 

On the Table

 

Item Number:                                    5.1

File Number: D/146153

Subject Heading:                         Application for Material Change of Use "Industry" (High Impact Industry), caretaker's residence, environmentally relevant activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author & Officer’s Title:                    Rebecca Van der Meer, Town Planner

Executive Summary: 

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

Discussion:

At the General Meeting on 26 February 2014, Cr. Schefe advised Council he had discussed with the applicant a potential alternative proposal for location of the current operations.  Council further discussed this aspect and determined that the alternative should be further investigated prior to determination of the matter.  No Vote was taken on the motion at the time.

 

 It should be further noted that Council had obtained, a ‘Mover’ and ‘Seconder’ for the motion recorded below at the General Meeting on 12 February 2014.  At that time the motion had not been voted and the matter had been laid on the table for presentation at the General Meeting on 26 February 2014. 

 

At that meeting, and in view of the additional investigations required, Council determined that the a vote should be undertaken to confirm Council’s direction of the matter with respect to it again being laid on the table for presentation at the General Meeting on 12 March 2014. 

 

With the information required now to hand Council voted on the draft motion with the outcome recorded below.

 

 

Resolution No. GM/03.2014/03

Moved Cr Newman                                                        Seconded Cr Chambers

 

That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), for a period of 5 years, subject to the following conditions:

 

Preamble

 

a)       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), in accordance with the approved plans: 

 

Plan/Document number

Plan Document Name

Date

RI272-DA-01

Site Layout Plan

06/2013

RI272-H-01 Rev B

Tank Farm Stormwater Quality & Drainage

01/2013

RI272-00-07 Rev A

Elevations

12/2012

RI272-00-08 Rev A

Cross Section

12/2012

RI272-DA-02 Rev A

Proposed Resource Recovery Facility

08/10

WA130011 BA-100

Caretaker’s Residence

21/03/2013

RPB-06514

Office & Amenities

16/05/2013

RPB-06514 Rev 1

Amenities Elevation

21/06/2013

R1272-C-03/B

Hardstand Pavement and Detail Plan

07/13

R1272-C-02/A

Earthworks Plan

01/13

Issue B

Stormwater Management Plan Proposed JJ Richards Injune Depot at Airport Drive, Injune

06/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         The stormwater drainage system is to be constructed generally in accordance with the Stormwater Management Plan prepared by Duggan & Hede Issue B dated June 2013. Any damage to adjoining properties as a result of these works is to be mitigated to the satisfaction of the adjoining property owner.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.       Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

 

12.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Services Provisions

 

13.       The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

14.       Reticulated sewerage is unavailable to the development site.  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.       All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

16.       The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

17.       If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

18.       All services installation, including water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

20.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Airport Road and Carnarvon Highway Intersection

 

21.       The Airport Road and Carnarvon Highway intersection must be upgraded to a BAR/BAL Type intersection for Type 1 Road Trains.  The intersection must be designed and constructed in accordance with the requirements outlined in the Department of Transport and Main Roads Road Planning and Design Manual (2nd Edition) and any manuals/standards referenced therein.

 

Access, Car parking and Manoeuvring

 

22.       The developer shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.       Vehicle access from Airport Drive to the development site shall be designed in accordance with AS/NZS 2890.2-2002 Off-street Commercial Vehicle Facilities.  The width of the vehicle crossover must be sufficient to ensure the extent of vehicle movements to and from the site are completely contained within the crossover

 

24.       Vehicle crossovers to the development site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.       Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.       All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.       Light Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking

 

28.       Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.       Designated vehicle parking spaces must be provided onsite in accordance with “Layout Plan” R1272-00-05 Rev B, dated 10/01/2013.

 

30.       Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

 

31.       Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

32.       No on-street parking is permitted at the frontage of the development site at any time.

 

33.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

34.       Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’ and any earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

35.       All earthworks, including batters, must be fully contained within the development area and must not in any way impact on the properties adjoining the site.

 

Erosion Control

 

36.       All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

37.       Erosion and sedimentation controls shall be implemented, as necessary, and shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

38.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

39.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

40.       In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

41.       The developer is to ensure that there is no dust or sediment nuisance emanating from the site on completion of the approved works. 

 

Operations of Approved Use

 

42.       All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.       The development is approved to be operated for a maximum period of five (5) years, starting from the day the use commences.  All buildings and structures are to be removed from the site immediately after the use ceases.

 

44.       This approval relies on the environmental authority issued by a State agency for the environmentally relevant activities of ‘regulated waste storage’ and ‘waste transfer station operation’ to set conditions for the environmental management of this site.  If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval.  References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

45.       The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Hardstand Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Hardstand Management Plan where the requirements are related to civil works and services, and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Signage and Line marking

 

46.       Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

Landscaping

 

47.       Landscaping is to be provided in accordance with approved plan R1272-DA-01, dated 06/2013.  Vegetation is to be established within three (3) months of commencement of the use and must comprise a mix of trees, shrubs and groundcovers.

48.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Waste Collection and Disposal

 

49.       The storage and removal of effluent must not have an adverse effect on the surrounding areas and must not cause an environmental nuisance to neighbouring properties.

 

Advertising Signs

 

50.       Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

51.       Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

52.       Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

53.       There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

54.       All vehicles transporting fill or other bulk materials to and from the site must have their loads covered.

 

55.       Any damage which is incurred to existing infrastructure including underground services, signs, footpaths or roadways, as a result of the development works, shall be rectified immediately in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

56.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

57.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

58.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

59.       The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Infrastructure and Impact Contributions

 

60.       A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A attached to and forming part of these conditions.

 

61.       Infrastructure charges are to be paid in accordance with the attached Schedule B of Infrastructure Charges attached to and forming part of these conditions.

 

62.       The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

No Cost to Council

 

63.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

64.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Schedule of Charges A - Local Roads Additional Impacts

 

1.         This condition is required because the development will impact on the local roads when materials associated with the operation of the industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.         A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.         The payment of the local roads additional impacts charge must be made by the industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the industry will be deemed to be the maximum capacity of the tank storage listed in the approvals for the site multiplied by 300. If the industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.         The holder of the development approval or the industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.         The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the industry operator requests earlier changes to the charges.

 

6.         Despite the payment of a local roads additional impacts charge, the Council may stop the industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the industry.

 

7.         Council or its representative(s) is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.         These charges can be included within an infrastructure agreement or deed of agreement with the Council, the industry operator and any other relevant parties by consent of the parties. The industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

Schedule of Charges B - Schedule of Infrastructure Charges

 

(a)        Why the condition is required:

 

          The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it may need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)        Amount of the payment required:

 

          The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $79,891. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for any water main extension required to connect the site to the closest existing water main.

 

          The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

          If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)        Details of the infrastructure for which the payment is required:

 

          Establishment costs of the following trunk infrastructure made necessary by the development –

·                Water network

·                Roads network

·                Community infrastructure  networks

 

          As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

          The establishment costs include the costs of connecting the site to the water network.

 

          The establishment costs also include the costs of connecting the site to the road network.

 

          If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)        When the payment must be made:

 

          The payment must be made before the use commences or in accordance with the provisions of an infrastructure agreement.

 

          A part-payment of $50,275 is to be paid to Maranoa Regional Council before use commences.  The balance of the payment is to be paid to Maranoa Regional Council within one year of the use commencing. When the balance of the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges.

 

(e)        Person to whom the payment must be made:

 

          Maranoa Regional Council

 

(f)         Supply of infrastructure

         

          The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

CARRIED (Cr. Denton requested her vote against the motion be recorded)                       6/1

 

Responsible Officer

Town Planner

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/14997

Subject Heading:                         Proposed Permanent Closure of Part oF Myall Downs Road and Opening of a Part oF the Same Road

Location:                                          Myall Downs Road, Lot 5AB223

Applicant:                                         Maranoa Regional Council

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

Council became aware that part of the Myall Downs Road was “off alignment” when seismic activity was being carried out, and landowner permission had to be obtained for the area of the actual road alignment.

 

The landowners were agreeable to what is termed “an administrative action”, where simultaneous closure of the road reservation not used, and opening of that area where the road is physically located, takes place.

 

The Department of Natural Resources and Mines require that Council offer no objection to the permanent closure part of the process.

 

Resolution No. GM/03.2014/04

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

  1. Offer no objection permanent closure of part of the Myall Downs Road, within Lot 5 on AB223, on the condition that the closure of the road is in conjunction with the proposed opening of another road which will form part of the realigned Myall Downs Road;

 

  1. Meet the survey and fencing costs estimated at $6,000 to re-align the road.

 

 CARRIED                                                                                                         7/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Item Number:                                    10.2

File Number: D14/15683

Subject Heading:                         Application for Refund of Cost of Work Performed on Mt Abundance Road Reserve

Location:                                          Mt Abundance Road reserve through Lot 137 WV1701

Applicant:                                         Mr Rodney Payne

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

The applicant, Mr Rodney Payne, has previously applied, and Council has given approval, for the removal of three cattle grids and subsequent fencing out of the road reserve on his property.

 

When clearing the proposed fence line, the applicant was hindered by a large washout in a drain from Mt Abundance Road.

 

Whilst the dozer was on site, repair work to the drainage system was performed, and now reimbursement of the cost of that work is sought.

 

Resolution No. GM/03.2014/05

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council approve the reimbursement of the actual costs of the dozer work involved in the repair of a washout and restoration of the drainage structure in Lot 137 WV1701, totalling $2,200 (including GST).

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Corporate, Community & Commercial Services

 

The Mayor entered the Chamber at 9.36pm.

 

Cr. Schefe declared a ‘Conflict of Interest’ in the following item due to his wife currently providing services that support the Healthy Communities Program, and left the Chamber at 9.36am, taking no further part in discussion or debate on the matter.

 

Item Number:                                    11.1

File Number: D14/9543

Subject Heading:                         Be Healthy Maranoa - Healthy Communities position

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

The external funding for the Healthy Communities Initiative programs and position are due to cease 30 June 2014.

 

It is intended that the position and programs are to operate in its current state with the potential to extend upon its target reach to include a whole of community approach.

 

It was proposed that Council provide the funding to continue this position and its programs.

 

Discussion:

A ‘Mover’ and ‘Seconder’ for the draft motion was obtained by the Chair and recorded below.  No vote was taken on the motion at that time, as Cr. O’Neil put forward a proceedural motion recommending that the matter be carried over for further consideration as part of upcoming budget deliberations for the 2014/15 Financial Year.  

 

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council approve the:

 

  • Continuation of the Healthy Communities Officer position and programs, and

 

  • Funding required for this position and its programs to continue $165,000 per annum, and

 

  • Extension of the program target reach, to encompass children, youth and those within the workforce.

 

NO VOTE TAKEN                                                                                                         

 

 

Resolution No. GM/03.2014/06

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That the matter be carried over for further consideration by as part of budget deliberations for the 2014/15 financial year.

 

MOTION LOST                                                                                                               2/5

 

 

Discussion:

With the procedural motion lost, Council commenced debate on the initial draft motion, with the outcome recorded below:

 

Resolution No. GM/03.2014/07

Moved Cr Chambers                                                      Seconded Cr Newman

 

Council approve the:

 

  • Continuation of the Healthy Communities Officer position and programs;

 

  • Funding required for this position and its programs to continue $165,000 per annum;

 

  • Extension of the program target reach, to encompass children, youth and those within the workforce.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Community Services

 

At cessation of discussion and debate on the abovementioned Item Cr. Schefe entered the Chamber at 9.45am.

 

The Mayor assumed the Chair at 9.44am.

 

 

 

Item Number:                                    11.2

File Number: D14/12497

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Southbank Brisbane & Murwillumbah

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members  & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/03.2014/08

Moved Cr Flynn                                                             Seconded Cr Newman  

That Council approve the attendance of:

 

  1. Cr. Denton and Cr. O’Neil as representing Councillor delegates, and the Manager – Airports (Roma, Injune, Surat & Mitchell) as operational representative, at the Regional Airport Development 2014 Conference on 30 April – 1 May 2014 in Southbank Brisbane;.

 

  1. Cr. O’Neil to conduct an inspection of the Murwillumbah Swimming Pool on 21 March 2014,  as part of investigations into design planning for enhancement of Denise Spencer Memorial Pool in Roma.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/12758

Subject Heading:                         Request - Concrete Kerbing King St, Surat

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for concrete kerbing of 33 King Street, Surat.

 

 

Resolution No. GM/03.2014/09

Moved Cr Wason                                                           Seconded Cr O'Neil  

That this request be included, along with detailed costing’s, in future budget deliberations.  

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

 

 

Item Number:                                    12.2

File Number: D14/13075

Subject Heading:                         Addition of Streets to Council's Road Register

Location:                                          Hodgson

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

Investigations have determined that two existing Streets in Hodgson were not included in Council’s adopted Road Register. An amendment to the Road Register is sought to include these Streets.

 

Resolution No. GM/03.2014/10

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:

 

  • Add Hewitt Street and Henry Street, in the township of Hodgson, to the Road Register with a classification of Access Place; and

 

  • Amend the length of Ernest Street to include the additional existing section.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

 

Item Number:                                    12.3

File Number: D14/13674

Subject Heading:                         Request Culvert Installation – KangaroO Creek Crossing, on Mossvale Road, Yuleba

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for culvert upgrade at the Kangaroo Creek Crossing on Mossvale Road, Yuleba.

 

Resolution No. GM/03.2014/11

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That this request be included in future budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Item Number:                                    12.4

File Number: D14/14838

Subject Heading:                         Request - Extension of Roma Bush Gardens Footpath

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request to extend the Roma Bush Gardens footpath to provide an additional access.

 

 

Resolution No. GM/03.2014/12

Moved Cr Newman                                                        Seconded Cr Wason  

That this request be included in future budget deliberations, including further investigation on specifications and construction material for the pathway.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Item Number:                                    12.5

File Number: D14/14871

Subject Heading:                         Drinking Water Quality Management Plan Submission

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

The provisions of the Water Supply (Safety & Reliability) Act 2008 place a numbers of obligations on drinking water service providers.  One of these obligations is to have an approved Drinking Water Quality Management Plan.  This Plan has been finalised for submission to the Office of Water Supply Regulator by 14 March 2014.

 

Resolution No. GM/03.2014/13

Moved Cr Schefe                                                           Seconded Cr Wason  

That Council adopt the Drinking Water Quality Management Plan, to enable submission to the Office of Water Supply Regulator.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    12.6

File Number: D14/15108

Subject Heading:                         Roma Water Avdata Capital Works Budget Adjustment

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

Adjustment of the Roma Water Avdata Capital Works Budget to facilitate the up scaling of project scope to minimise future elevated capital expenditure costs. The current budget, $500,000 is required to be adjusted to $900,000. The extra required funds is to be sourced from $1.7 million water revenue which was previously nominated to enter reserves.

 

Resolution No. GM/03.2014/14

Moved Cr Schefe                                                           Seconded Cr Flynn  

That Council approve for a transfer of $400,000 from the Water Revenue to The Roma Water Avdata Capital Works Budget work budget allocation for the 2013/14 financial year.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Engineer

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/12398

Subject Heading:                         Awning Design for Proposed Motel (File: 2012/18397)

Location:                                          129-131 McDowall Street, Roma Qld 4455 (Lot 2 on           RP60707)

Applicant:                                         HP8 Enterprises Pty Ltd C/- Martin Building Design

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

Council approval was sought for the design of an awning required to be established over the McDowall Street and Quintin Street footpaths in conjunction with an approved Motel development on the adjacent site. 

 

The awning design has been submitted to Council as a requirement of the development approval conditions. 

 

The design achieves the outcomes sought by both the Roma Town Planning Scheme and draft Maranoa Planning Scheme with respect to local character and pedestrian amenity.

 

Resolution No. GM/03.2014/15

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council:

 

1.       Approve the design of the Motel awning over the McDowall Street and Quintin Street footpaths in accordance with the following plans:

 

Plan/Document No.

Plan/Document Name

Date

00197/11 Sheet 1 of 2Rev B

Footpath Awning Plan

13/02/2014

00197/11 Sheet 2 of 2 Rev B

3D Views

13/02/2014

 

2.       The applicant be advised that a Department of Transport and Main Roads Road Corridor Permit is required to erect the awning within the road reserve.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.2

File Number: D14/13277

Subject Heading:                         Animating Spaces 2014 – Community Coordinator Honorarium

Location:                                          Roma

Applicant:                                         Jacquleine Burns

Author and Officer’s Title:                 Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

Animating Spaces 2014 is a community arts project funded by Artslink QLD. An honorarium payment of $1000 is provided to cover some of the associated costs for the Project Coordinator/s.

 

The three Nominated Community Project Coordinators are members of the community and are paid a nominal fee for their involvement and service as part of the funding agreement.   The funding agreement does not cover the cost of each individual coordinator’s expenses to secure public liability insurance.

 

The Coordinator – Libraries, Arts & Culture is classified as a Community Coordinator and accordingly also attracts a similar payment.  Being a Council remunerated employee Council’s approval was sought to receive and divert the funds to offset the public liability insurance costs of the other Coordinators who contribute their time for no payment. 

 

Resolution No. GM/03.2014/16

Moved Cr Denton                                                          Seconded Cr Newman  

That Council endorse the use of the honorarium payment of $1000 to cover the cost of Public Liability Insurance for each Nominated Community Project Coordinator.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.3

File Number: D14/13618

Subject Heading:                         Term Lease 221912 - Lot 3 on WAL53581 - RES R.319

Location:                                          Lot 3 on WAL53581 - Camping and Water Reserve – RES R.319 parish of Bungeworgorai

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on Term Lease 221912, being Lot 3 on WAL53581, Camping and Water Reserve – RES R.319.

 

Resolution No. GM/03.2014/17

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 221912 over Lot 3 on WAL53581, Camping and Water Reserve - R.319.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.4

File Number: D14/13775

Subject Heading:                         Term Lease 221911 - Lot 14 on DL355 - RES R.94

Location:                                          Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on Term Lease 221911, being Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute.

 

Resolution No. GM/03.2014/18

Moved Cr Chambers                                                      Seconded Cr Wason  

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 221911 over Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.5

File Number: D14/13956

Subject Heading:                         Term Lease 222083 - Lot 23 on WV1196 - RES R.312

Location:                                          Lot 23 on WV1196 - Water and Crossing  Reserve – RES R.312 parish of Warkon

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on Term Lease 222083, being Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon.

 

Resolution No. GM/03.2014/19

Moved Cr Wason                                                           Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 222083 over Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D14/14199

Subject Heading:                         Acquisition of Native Title

Location:                                          Lot 128 on DL500 - Mitchell Refuse Site

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The purpose of this report was to seek Council's approval to compulsory acquire native title rights and interests over land described Lot 128 on DL500, County of Dublin, Parish of Mitchell ("the Land").  

This land will be used for a Waste Management Facility (refuse tip and refuse transfer station) purposes and Setting Apart for Development (industrial) purposes.

 

Resolution No. GM/03.2014/20

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That:-

a)     Council, having served a Notice of Intention to Acquire Native Title Rights and Interests ("the Notice") and Background Information Statement over land and waters described as Lot 128 on DL500, County of Dublin, Parish of Mitchell (the "Land") as particularised in the Notice, on the Applicants for the Bidjara People native title claim QUD216/2008 and the Gunggari People #4 native title claim QUD550/2012 as the registered claimants;

b)    Council did not receive any objection to the Notices;

c)    Council will make an application to the Minister administering the Acquisition of Land Act 1967 that any native title rights and interests in and over the Land be acquired for the purpose of Waste Management Facility (refuse tip and refuse transfer station) purposes and Setting Apart for Development (industrial) purposes.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

Cr. Newman declared a potential perceived ‘Conflict of Interest’ in the following item due to her being a member of the Surat & District Development Association (SDDA), one of the partnering organisations planning the Event. Cr. Newman further stated that she was not an Executive Member of the Group, and elected to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter her ability to make a decision in the broader public interest.

 

Item Number:                                    13.7

File Number: D14/14751

Subject Heading:                         90th Anniversary of Cobb and Co. Commemorative Trail Ride

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 

The Yuleba Development Group Inc. (YDG), in partnership with the Surat and District Development Association (SDDA) are planning a trail ride from Surat to Yuleba from August 22, 2014 until August 24, 2014. The trail ride (held every 5 years) will celebrate the 90th Anniversary of the last Cobb and Co. coach service in Australia.

 

Event organisers have requested that Maranoa Regional Council show their support for the event.

 

Resolution No. GM/03.2014/21

Moved Cr Newman                                                        Seconded Cr O’Neil  

 

 

That Council resolves to:

 

1.   Recognise the 90th Anniversary of Cobb and Co. Commemorative Trail Ride as one of the Maranoa’s Major Events for 2014;

2.   Allow the use of the Cobb and Co. Coach in the 90th Anniversary Commemorative Trail Ride, on the following conditions:

-     All maintenance is complete in the lead up to the event to ensure that the Coach is safe and viable for use as a functional Horse drawn coach.

-     A Procedure Checklist is developed and signed by the user, taking into account the associated Workplace Health and Safety risks and requirements, Public Liability obligations and responsible use of the Coach.

-     The user signs an agreement stating that any costs incurred through negligent use will be borne by them;

3.   Council agree to facilitate the repair of any damage incurred while on the 90th Anniversary of Cobb and Co. Commemorative Trail Ride, by covering the cost of any incidental damages not incurred through negligent use by the user;

4.   Consider supporting the 90th Anniversary of Cobb and Co. Commemorative Trail Ride by way of providing in-kind assistance up to the value of $18,000 for inclusion in the 2014/2015 budget deliberations.

 

CARRIED (Cr. Newman voted in favour of the motion)                                                     8/0

 

Responsible Officer

Coordinator - Tourism

 

 

Item Number:                                    13.8

File Number: D14/15092

Subject Heading:                         Demolition of Grandstand

Location:                                          Surat Recreation Reserve

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The 2013/14 Capital Works Budget includes provision to renovate the grandstand at the Surat Recreation Reserve.  An inspection of the grandstand revealed that while the shade structure can be preserved, the grandstand seating has deteriorated to a condition where it cannot be repaired and is a risk to users. 

 

It was recommended that Council demolish the grandstand seating, toilets and storage rooms located under the seating, and purchase and install aluminium spectator seating under the existing roof structure.

 

Discussion:

Cr. O’Neil enquired on the consultation process undertaken with the community, Cr. Newman provided detailed information about the consultation process undertaken in Surat.

 

Resolution No. GM/03.2014/22

Moved Cr Newman                                                        Seconded Cr Flynn  

 

That Council:-

 

(a)  Preserve the shade structure over the grandstand seating at the Surat Recreation Reserve;

(b)  Demolish the grandstand seating, storage rooms and toilets;

(c)  Purchase and install spectator seating units;

(d)  Retain the signage which identifies the structure as the Denhert Family Grandstand.

(e)  Communicate its decision to the Surat Redbulls Cricket Club, Surat Redbulls Rugby League Club and Dehnert Family.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.9

File Number: D14/15445

Subject Heading:                         Proposed Trustee Lease of Part of Reserve

Location:                                          Mitchell

Applicant:                                         Maranoa Pony and Horse Club Inc.

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Maranoa Pony and Horse Club had indicated an interest in securing a formal agreement with Council, in regard to part of the Camping and Water Reserve near Mitchell being Lot 128 on CP DL500. As this land is a reserve with Council as the trustee, to formalise this arrangement it will be necessary to negotiate a trustee lease with the Maranoa Pony and Horse Club.

 

Resolution No. GM/03.2014/23

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council enter into a trustee lease with the Maranoa Pony and Horse Club Inc. over part of Lot 128 on CP DL500 as shown on the map tabled, and Council to incur all costs associated with surveying, drafting of legal documents and lodgement costs.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

  

 

Late Items

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to him being a member of the Easter in the Country Committee, and  left the Chamber at 10.16am, taking no further part in discussion or debate on the matter. 

 

Item Number:                                    L.1

File Number: D14/15419

Subject Heading:                         Cobb & Co Coach in the Easter in the Country Parade

Author and Officer’s Title:                 Johanne(Jo) Hancock, Local Development Officer - Surat

Executive Summary: 

The Cobb & Co Coach (currently based in Surat) will be repaired and roadworthy by mid- April.  This would enable the Coach to be used in the Easter in the Country Parade on Saturday 19 April 2014, whether pulled by horses, or on the back of a truck.

 

As this Coach is the main exhibit in the Cobb & Co Store Museum in Surat, there is concern around the potential for damage and the lack of the museum’s most popular exhibit when the Coach is being used elsewhere.  Opportunity exists for Council to build a replica of the Coach to be used for promotion in parades and trail rides, without depriving the Surat Museum of their main feature.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to give further consideration to wording of the draft motion.

 

 

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 10.17am.

 

Cr. Wason declared a ‘Conflict of Interest’ due to him receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him, and left the Chamber at 10.17am taking no further part in discussion or debate on the matter.

 

Item Number:                                    L.2

File Number: D14/16423

Subject Heading:                         Santos Pipeline Easement - GLNG CRWP Loop

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Santos has requested Council approve the relinquishment of Easement 713689441, and consider and sign a Deed of Easement in respect to Council owned freehold land known as Lot 3 on RP58256, County of Westgrove, Parish of Mt Hutton with Title Reference 13978189.

 

Council was asked to consider this matter.

 

Resolution No. GM/03.2014/24

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council authorise its Chief Executive Officer to:-

 

1.   Execute the Surrender of Easement number 13978189 being Easement CB on SP225707.

2.   Sign the Deed of Easement between Maranoa Regional Council and Total GLNG Australia, PAPL Downstream Pty Ltd, KGLNG Liquefaction Pty Ltd and Santos GLNG Pty Ltd subject to the successful resolution of the following:-

 

(a)   Council be paid an initial annual compensation amount of $2,600 (with this figure adjusted on an annual basis in line with CPI indexation);

 

(b)   Santos pay Council’s legal fees in accordance with the provisions of the Petroleum and Gas (Product and Safety) Act 2004.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Facilities

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 10.21pm.

 

Item Number:                                    L.3

File Number: D14/16518

Subject Heading:                         Drink vending machine - Roma Airport

Location:                                          Roma

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee meeting on 5 February 2014, a request was put forward by the committee, that Council give consideration to selling a Council owned drinks vending machine, previously located at the former Roma Airport Terminal.

 

Resolution No. GM/03.2014/25

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council authorise the Chief Executive Officer to negotiate the sale/lease of the

Council owned drink vending machine directly with the Roma Aero Club, on the basis of the

club being defined as a Community Organisation.’

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Airports – Roma, Injune, Surat & Mitchell

 

 

Item Number:                                    L.4

File Number: D14/16560

Subject Heading:                         Passenger Tax application - Injune Airport

Location:                                          Regional

Applicant:                                         Airport Advisory Committee

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee meeting on 5 February 2014, the committee requested that Council give consideration to initiating a ‘per passenger’ charge, in line with the current charge applied at the Roma Airport, for the Injune Airport.  This request specifically related to charter operations.

 

Resolution No. GM/03.2014/26

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

1.    Receive and note the received request from the Airport Advisory Committee;

 

2.    Further consider this request and the potential application of the suggested charge at the Surat & Mitchell Airports, in addition to the requested Injune Airport, at an upcoming Councillor Workshop.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Airports – Roma, Injune, Surat & Mitchell

  

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to him being a member of the Easter in the Country Committee, and  left the Chamber at 10.27am, taking no further part in discussion or debate on the matter. 

 

Item Number:                                    L.1

File Number: D14/15419

Subject Heading:                         Cobb & Co Coach in the Easter in the Country Parade

Author and Officer’s Title:                 Johanne(Jo) Hancock, Local Development Officer - Surat

Executive Summary: 

The Cobb & Co Coach (currently based in Surat) will be repaired and roadworthy by mid- April.  This would enable the Coach to be used in the Easter in the Country Parade on Saturday 19 April 2014, whether pulled by horses, or on the back of a truck.

 

As this Coach is the main exhibit in the Cobb & Co Store Museum in Surat, there is concern around the potential for damage and the lack of the museum’s most popular exhibit when the Coach is being used elsewhere.  Opportunity exists for Council to build a replica of the Coach to be used for promotion in parades and trail rides, without depriving the Surat Museum of their main feature.

 

Discussion:

The item had been laid on the table earlier during the meeting to allow Council additional time to consider the formulation of a draft motion.  Council again commenced discussion on the matter.

 

Resolution No. GM/03.2014/27

Moved Cr O'Neil                                                            Seconded Cr Denton  

 

That Council approve:

 

  1. The use of the Cobb & Co Coach in the Easter in the Country Parade on Saturday 19 April 2014, committing funds of $7,000 to secure horse team and driver;

 

  1. The payment of $2,650 to accommodate the associated costs of securing the truck, driver and staff to assist in the loading and unloading of the coach.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Local Development Officer - Surat

 

At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 10.29am.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.30am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.01am

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

                       

          (a)      the appointment, dismissal or discipline of employees;

          (c)      the local government budget;

(d)      rating concessions;

(e)      contracts proposed to be made by it;

 

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

The Deputy Mayor assumed the Chair in the absence of the Mayor whilst he conducted other matters of business.

 

 

Resolution No. GM/03.2014/28

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 11.02am.

 

CARRIED                                                                                                                      7/0

 

 

The Mayor entered the Chamber and assumed the Chair at 11.05am.

 

The Mayor left the Chamber at 11.33am.

The Mayor entered the Chamber at 11.36am.

 

Cr. Wason declared a ‘Conflict on Interest’ in item C.2 “Injune-Taroom Road Design and Construction Contract (Ch 0+0.6 to 23+0.8)” due to:

 

a)     Him receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

b)    The potential for construction material for the works required being sourced from Mt Saltbush Quarry.  Cr. Wason is owner of the parcel of land on which the quarry is sited, and as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 11.16am, taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item, Cr. Wason entered the Chamber at 11.43am.

 

Cr. Wason declared a potential perceived ‘Conflict of Interest’ in item C.3 “Business Activity Report – Saleyards & Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry is a market competitor of the Council owned an operated Roma Quarry.  Cr. Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

The Mayor left the Chamber at 12.14pm, with the Deputy Mayor taking the Chair.

 

The Mayor entered the Chamber and assumed the Chair at 12.15pm.

 

Cr. O’Neil left the Chamber at 12.25pm.

Cr. O’Neil entered the Chamber at 2.26pm.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.33pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting in closed access Noting that

                         the mayor & cr. flynn were not present at that time, being 1.18pm

 

The Deputy Mayor assumed the Chair at 1.18pm.

 

Cr. Denton left the Chamber at 1.21pm.

Cr. Denton entered the Chamber at 1.22pm.

 

Cr. O’Neil declared a ‘Conflict of Interest’ in item C.7 “Tender 14018 - Roma Sewer Augmentation,” due to his father being Director of one of the companies who put forward a tender for the works, and  left the Chamber at 1.23pm, taking no further part in discussion on the matter.

 

At cessation of discussion on Item C.6 “Tender 14018 - Roma Sewer Augmentation,”  Cr. O’Neil entered the Chamber at 1.27pm.

 

Cr. Flynn entered the Chamber at 1.27pm.

 

The Mayor entered the Chamber at 1.28pm, assuming the Chair.

 

Cr. O’Neil left the Chamber at 1.29pm.

Cr. O’Neil entered the Chamber at 1.30pm.

 

Resolution No. GM/03.2014/29

Moved Cr O’Neil                                                            Seconded Cr Newman

 

That Council open the meeting to the public at 1.45pm.

 

CARRIED                                                                                                                      8/0

 

 

The Mayor left the Chamber at 1.46pm.

The Mayor entered the Chamber at 1.47pm.

 

 

CONFIDENTIAL ITEMS

 

Item Number:                                    C.1

File Number: D13/63922

Subject Heading:                         Clearview Rise (EDQ) Competitive Neutrality Fund Contribution to Community Housing

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

The annual allocation of Economic Development Queensland’s (EDQ) Competitive Neutrality Fund (CNF) is imminent.  During 2014, Council will be the recipient of a number of dwellings which may be transferred to Horizon Housing Company (HHC) in the same manner as Council’s last allocation, or ownership be retain by Council. 

 

This report sought Council’s preference for the treatment of these new dwellings.

 

Resolution No. GM/03.2014/30

Moved Cr Wason                                                           Seconded Cr O'Neil  

 

That Council advise Economic Development Queensland that Lots 406, 407, 402 and 441, which are the product of the EDQ CNF fund, are to be transferred to Council ownership and endorse payment of the GST liability on the cost of the lands and dwellings, a total of $130,209.20 as part of the 2014.15 Budget.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Economic & Community Development

 

Cr. Wason declared a ‘Conflict on Interest’ in the following item, due to:

 

c)     Him receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

d)    The potential for construction material for the works required being sourced from Mt Saltbush Quarry.  Cr. Wason is owner of the parcel of land on which the quarry is sited, and as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 1.52pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.2

File Number: D14/10423

Subject Heading:                         Injune-Taroom Road Design and Construction Contract (Ch 0+0.6km to 23+0.8km)

Location:                                          Injune - Taroom Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Injune – Taroom Road is the main access of the Santos GLNG Fairview field and has been identified in the Interim Works Schedule within the draft Santos GLNG Service Level Agreement as a safety risk due to the road condition and the vertical alignment.

 

The purpose of this report is to recommend that Council award in accordance with Local Government procurement processes a Design and Construct Contract for the reconstruction and upgrade of Injune-Taroom Road (0+0.6km to 23+0.8km).

 

Resolution No. GM/03.2014/31

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council authorise the Chief Executive Officer to enter into the Design and Construct Contract for the reconstruction and upgrade of Injune-Taroom Road (0+0.6km to 23+0.8km) to Ostwald Bros at an estimated contract value of $18,095,398.44.

 

Subject to Council firstly receiving written confirmation from Santos GLNG, that the company will reimburse full costs to Council over and above Council’s contribution of $150,000 and any grant funding received through Royalties for Regions process.

 

Subject to suitable contract terms being agreed with Ostwald Bros.

 

This resolution is made in accordance with the provision of Section 235(f) of the Local Government Act 2009.

 

CARRIED (Cr. Schefe requested his vote be recorded against the motion)                       6/1

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 1.56pm.

 

Cr. Wason declared a potential perceived ‘Conflict of Interest’ in the following item, due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry is a market competitor of the Council owned an operated Roma Quarry.  Cr. Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

 

Item Number:                                    C.3

File Number: D14/13138

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    January 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/03.2014/32

Moved Cr Flynn                                                             Seconded Cr Wason  

 

That Council receive and note the Officer’s report as presented.

 

CARRIED (Cr. Wason voted in favour of the motion)                                                       8/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    C.4

File Number: D14/14655

Subject Heading:                         Application for payment arrangement

Location:                                          Roma

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant has proposed to pay off outstanding rates over a timeframe that exceeds Council’s adopted policy.

 

Resolution No. GM/03.2014/33

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That Council advise the applicant that the proposed rates payment arrangement cannot be accepted as it does not meet the criteria set out in Council’s adopted Revenue Statement.  Further, the applicant be advised that Council will extend the payment arrangement timeframe to 30 June 2015 if the regular scheduled payments are increased to $290.30 per fortnight.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D14/14837

Subject Heading:                         Access to Discounted Water for Rural Residents for Domestic Purposes

Location:                                          Maranoa Region

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Across the Maranoa, Rural Residents are experiencing hardship from the current drought conditions.  As a consequence of these conditions many are reporting that they are desperately low on water for the most basic domestic purposes.

 

Resolution No. GM/03.2014/34

Moved Cr O’Neil                                                            Seconded Cr Schefe  

That Council allow Rural Residents upon application, to access Council Standpipes at a discounted rate for domestic purposes.  The following fees apply for amounts up to 52kL per month only:

 

  • All locations (excluding Surat) -  $0.75/kL
  • Surat - $2.08/kL

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    C.6

File Number: D14/15189

Subject Heading:                         Industrial Land Mitchell

Location:                                          Lots 43 - 53 on Crown Plan M15119

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council had received expressions of interest from parties interested in purchasing Council owned freehold land in Mitchell, some of which has access to the newly aligned Warrego Highway.  Council’s direction was sought as to the disposal of this land.

 

Resolution No. GM/03.2014/35

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council offer for sale by tender Lots 27 – 35, Lots 34 & 35 and Lots 43 – 53 on M15119 located in Mitchell.

 

CARRIED                                                                                                                      5/3

 

Responsible Officer

Manager - Facilities

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item,  due to his father being Director of one of the companies’ who put forward a tender for the works, and  left the Chamber at 2.04pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.7

File Number: D14/14830

Subject Heading:                         Tender 14018 - Roma Sewer Augmentation          

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

Tender 14018 called for the construction, installation and commissioning of an augmentation to the Roma Sewerage Network. The project scope entails the construction of approximately 3,525m of trunk gravity sewer mains ranging from 300mm to 525mm diameter pipe, construction of approximately 112m of gravity service sewer with house connections, 1 major sewage pump station, 1 minor pump station, approximately 1,795m of 450mm diameter GRP sewer pressure mains and 790m of 100mm diameter MPVC sewer pressure main.

 

Resolution No. GM/03.2014/36

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council award the Tender and Contract to Celtic Construction and Utility Services – 14018 Roma Sewerage Augmentation, for the amount of $4,347,359.00 exclusive of GST.

 

The tender from Celtic Construction and Utility Services was not the lowest tender received, but following the assessment by the tender review panel, and weightings applied in line with the assessment criteria at the conclusion of the evaluation it was concluded that the tender from Celtic Construction and Utility Services was the preferred tender by providing the best capability, experience and price option.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Engineer

 

At cessation of discussion and debate on the item Cr. O’Neil entered the Chamber at 2.06pm.

 

Item Number:                                    C.8

File Number: D14/14939

Subject Heading:                         Tender 14019 - Chlorine Disinfection

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

To meet legislated requirements all water supplies must be disinfected. Many of the supplies are currently not disinfected in the towns of Roma, Mitchell and Injune. The purpose of this Tender was to provide chlorine disinfection to selected high priority sites.

 

Resolution No. GM/03.2014/37

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council award the Tender & Contract to Akwa-Worx Pty Ltd – Maranoa Water Supply – Chlorine Disinfection, for the amount of $854,250.00 (Excluding GST), with budget arrangements to be accommodated as part of the quarterly budget review.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Engineer/Specialist – Strategic Finance

 

 

Item Number:                                    C.9

File Number: D14/15687

Subject Heading:                         Purchase of Property Adversley Affected by Flood Mitigation Works

Location:                                          Northern Road, Roma

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

Council has been negotiating access to the property at Northern Road, Roma. The Stage 1 flood mitigation works directly affect the property. The owner did not want the levee constructed, and desires that Council purchase the property, which is crucial to the levee construction.

 

Resolution No. GM/03.2014/38

Moved Cr Wason                                                           Seconded Cr O'Neil  

That Council authorise the Mayor and Chief Executive Officer to enter negotiations for the purchase of the identified property at the price arrived at by the valuation and negotiation, plus disturbance costs as agreed between the parties.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Item Number:                                    C.10

File Number: D14/14321

Subject Heading:                         Land Swap - Langton Avenue, Yuleba

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Following negotiation with Council Officers, the owners of the land on which Langton Avenue is situated have advised of agreement to a land swap proposal, being parcel lot 49 on RP819387 in return for approximately 1,000 m2 of lot 1 on Y2212.

 

Resolution No. GM/03.2014/39

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council, under Section 236 (I) (c)(v) of Local Government Regulation 2012, agree to the land swap proposal - the entire land parcel described as lot 49 on RP819387 in return for the area (approximately 1,000 m2) of lot 1 on Y2212 required to establish a road reserve.

 

That Council undertake all actions required to complete this transaction, including survey, road opening and property transfer actions, and cover all associated costs.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/16592

Subject Heading:                         Update to Organisational Structure

Author and Officer’s Title:                 Sharon Frank, Director - Community & Commercial Services

Executive Summary: 

The report recommended adjustment to the Organisational Structure to incorporate a fixed term position to complete a critical corporate project:

                                                                                    Specialist – Finance Systems Support

 

Resolution No. GM/03.2014/40

Moved Cr Chambers                                                      Seconded Cr Flynn  

That the position be approved, with funding sourced from within the current approved budget for 2013/14.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Community & Commercial Services

 

 

Item Number:                                    LC.2

File Number: D14/16646

Subject Heading:                         Tender for Preferred Suppliers - 14014 Plant Hire Roma, 14015 Pre-Coat Oil Roma, 14016 Labour Hire Roma, 14017 General Quarry Operations Roma 

Location:                                          Roma Quarry

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

The Quarry Manager sought Council’s endorsement of the preferred suppliers list for the above tenders, as recommended by the Tender Evaluation Panel.

 

Resolution No. GM/03.2014/41

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council approve the below:

 

·         14014: Preferred Supplier List – Plant Hire Roma Quarry

·         14015: Preferred Supplier List – Pre-Coat Oil Roma Quarry

·         14016: Preferred Supplier List – Labour Hire Roma Quarry

·         14017: Preferred Supplier List – General Quarry Operations Roma Quarry

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 

ADDITIONAL LATE ITEM

 

Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in the following item due to him being a paid member of the Roma Show Society (not an executive member), and elected to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the broader public interest.

 

Item Number:                                    L.5

File Number: N/A

Subject Heading:                         Use of Bassett Park Horse Facilities

Author & Officer’s Title:                    Tanya Mansfield, Manager Facilities

Executive Summary:

Council had received correspondence from the Roma Show Society seeking full use of horse facilities at Bassett Park from 4 – 11 May 2014, being the time leading up to and during the Roma Show.  The Show Society has indicated that covered accommodation is required in particular for the horses competing in the hack events.

 

Resolution No. GM/03.2014/42

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council,

 

For the duration of the Roma Show, including a preparation allowance duration,

specifically 4 – 11 May 2014:

 

·         Agrees to allow the race horses to remain in the facility;

·         As in previous years, instructs the ‘Pleasure Horse’ competitors to relocate

 

Allocate funds for the securing of lighting and/or temporary lighting for placement in the ‘tie up stalls.’

 

CARRIED (Cr. O’Neil voted in favour of the motion)                                                        7/1

 

Responsible Officer

Manager Facilities

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.37pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 March 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 19 March 2014

Item Number: 10.1

File Number: D14/19215

 

Subject Heading:                     Acting Chief Executive Officer

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

 

Executive Summary: 

The CEO, who had approved annual leave up to the 14 March, 2014, needed to extend her leave due to family reasons.  Mr Michael Parker, Acting CEO (approved by Council at General Meeting12.02.2014) was available to stay with Council for extension.

 

 

Officer’s Recommendation:  

That Council endorse the actions of the Mayor in requesting that Mr Parker stay with Council until 19 March 2014, and that Mr Parker be Acting CEO until close of business on 19 March 2014.

 

 

Body of Report:

Ms Julie Reitano due to family illness, requested extension of her leave until return to work March 20, 2014

Consultation (internal/external):

Mayor, Robert Loughnan

A/CEO, Michael Parker

CEO, Ms Julie Reitano

Risk Assessment (Legal, Financial, Political etc.):

Local Government Act 2009

Policy Implications:

NIL

Financial Resource Implications:

NIL

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 5 March 2014

Item Number: 11.1

File Number: D14/15030

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of September 2013 – February 2014.  

 

 

Officer’s Recommendation:  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·    Roma Saleyards Advisory Committee Meeting – 30/01/14 & 27/02/14;

·    Airport Advisory Committee Meetings – 05/02/14

·    Bassett Park Advisory Committee – 3/09/13

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councilors on a monthly basis to ensure Council is aware of committee items discussed.

 

The most recent confirmed minutes of each of the committees that have convened during the months of September 2013 – February 2014 are attached, these being:

 

·    Roma Saleyards Advisory Committee Meeting – 30/01/14 & 27/02/14;

·    Airport Advisory Committee Meetings – 05/02/14

·    Bassett Park Advisory Committee – 3/09/13

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Roma Saleyards Advisory Committee Meeting - Confirmed Minutes 28/11/13

D14/6935

2View

Airport Advisory Committee Meeting - Confirmed Minutes 04/12/14

D14/3785

3View

Bassett Park Advisory Committee - Confirmed Minutes 03/09/13

D14/15427

4View

Roma Saleyards Advisory Committee - Confirmed Meeting Minutes 27/02/14

D14/14375

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Roma Saleyards Advisory Committee Meeting - Confirmed Minutes 28/11/13

 





Attachment 2

Airport Advisory Committee Meeting - Confirmed Minutes 04/12/14

 

 

Meeting:                                 Airports Advisory Committee Meeting

Date:                                       Wednesday 4 December 2013

Chair:                                     Cr. Joy Denton                       

Attendees:                             Cr. Joy Denton, Cr. David Schefe,  Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Barry McCabe – Roma Aero Club, Greg Shaw, Lyn Kajewski – Roma Tourism Association Inc, Keith Chandler, Peter Flynn – Maranoa Travel Centre,

 

Apologies:                             Cr. Cameron O’Neil, Adrian Harding – Europcar, Gary Schefe – Commerce Roma, Robert Lethbridge, Anthony Partridge – TransLink, Anthony McDonald – Hertz Roma, Christopher Kerr – Care Flight Group QLD, Shane Brumby – MI Helicopters, Scott Rodgers – Air BP, Vicki Beitz, Ian Rollinson, Jon Hamer - Qantas

 

Minutes:                                 Christina Tincknell

 

Meeting Opened:                                                                                                                       6.20pm

Meeting Closed:                   7.10pm

 

Next Meeting Details

Date:                       5 February 2014                    

Time:                      6pm        

Location:               Council Chambers, Bungil Street           


Meeting Actions

Item

Description

Comments

Action by

When

Item 2

Confirmation of Minutes and Business Arising

Report back to the committee regarding the meeting with Nektar Hospitality

Ben Jones

5 February 2014

Consult with the CEO regarding RFDS being charged landing fees at Council airports

Ben Jones

5 February 2014

Item 8

General Business

Update the committee on the opening of the third check-in counter

Ben Jones

5 February 2014

Consult with the CEO regarding the passenger tax being applied to charter aircraft utilising Injune Airport

Ben Jones

5 February 2014

 

Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6.20pm

 

Item 1                     Apologies

The following apologies were noted at the commencement of the meeting;

·      Cr. Cameron O’Neil

·      Vicki Beitz

·      Ian Rollinson

·      Jon Hamer - Qantas

 

Item 2                     Confirmation of Minutes and Business Arising

Resolution:           AP/12.2013/07

Moved:                   Barry McCabe                       

Seconded:             Lyn Kajewski

That the Airport Advisory Committee Meeting minutes of 4 November 2013 be confirmed.

                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 


The committee requested Ben Jones to provide an update on any items outstanding from the previous meeting.

·      There is no new information to report regarding the request to Telstra for any future upgrade plans for mobile towers in the vicinity of the Roma Airport.

·      Both Mitchell and Surat Airports have been included in the schedule to have the runways rolled. Injune has not been included at this stage, the runway is being monitored to see if this will be required or not due to the increased use of the runway.

·      There was a slight depression located on bay 2 of the apron. Ben consulted with Council’s Road team and was advised that crack sealant would be needed to prevent further moisture getting into the existing cracks on the apron. This has been completed and the apron is being monitored.

·      The tension barriers and signage have been organised for the licensed area of the terminal. 

The committee discussed the liquor licensing requirements and RSA at the airport to ensure there are no issues with intoxicated passengers. Ben advised that he is meeting with Nektar to discuss this. Ben will report back to the committee regarding his meeting with Nektar.

·      The modular components for the terminal construction will be investigated during the detailed design process. Ben will advise the committee once he has the information.

·      Repairs to the Mitchell Airport amenities are in progress, a builder has been to site to inspect the building. The quote received was approximately $50-60,000 in repairs. Ben and Michael Parker will visit Mitchell Airport with a building inspector to determine the best course of action for repairs to this building.

·      The cleaning of ash trays at the Roma Airport is being done daily.

·      Avdata currently is charging Royal Flying Doctors Service (RFDS) landing fees and Council airports. The committee discussed the fees and charges and agree that RFDS should be exempt for emergency aircraft. Ben will consult with Julie Reitano and update the committee at the next meeting.

·      Ben has responded to the email request from Adrian Harding of Europcar.

 

Item 3                     Lightning Strike at Roma Airport

This item was covered in Business Arising from the previous meeting

 

Item4                      Repairs to Mitchell Airport Amenities

This item was covered in Business Arising from the previous meeting

 

Item 5                     Avdata Regarding RDFS landing charges

This item was covered in Business Arising from the previous meeting

 

Item 6                     Wellcamp Airport Open Day

Cr. Joy Denton discussed her attendance at the Wellcamp Airport Day in Toowoomba. The committee looked over the information sheets that Cr. Joy Denton obtained from the day. Information regarding this can be found at http://www.wellcamp.com.au/

 

Item 7                     Sale of raffle tickets to raise funds for Pinaroo

Greg Shaw requested the availability of a space to be allocated from time to time to allow for fundraising to go towards Pinaroo. This could include the selling of raffle tickets, or simply a donations container. The committee agreed that Ben Jones is the most suitable person to handle this request, but agreed that it was for a good local cause and supported the request.

Item 8                     General Business

Peter Flynn advised that he had received a letter of complaint from a Qantas pilot relating to aircraft being advised to enter a holding pattern and not being permitted to land because of insufficient bays available for aircraft parking at Roma Airport. Peter wanted to clarify the procedure and if this had occurred. Ben Jones advised that the normal procedure is; if there are insufficient bays for parking an aircraft will be requested to hold until such time as a bay becomes available. However, the way the flight schedule is worked, unless an aircraft arrives early/is delayed or a charter arrives without having made the request to Airport Management, there will not be any more than 4 aircraft scheduled into Roma at one time. To date, no aircraft has been requested to hold because of a scheduling error by either the airport operator or the ground handling agent.

 

Peter Flynn stated that he believes there are still issues with the screening point closing during the day. Passengers are not able to access the seating available in the screened area of the terminal or the kiosk. Ben Jones advised that he would follow up with Toll regarding this.

 

Peter Flynn advised the committee that the computer equipment for the third check in counter has arrived, but has not calibrated currently. Once this is completed this counter can be opened.

Ben Jones also updated the committee to advise that the conveyor system for the third check is on its way to Roma, and installation is to commence Tuesday 10 December. It was take a few days to install the system, but should be operational by the following week.

 

Cr. David Schefe asked if the passenger tax was being applied aircraft utilising the Injune Airport. Ben Jones advised that to date the only fee applicable was the weight based landing charge. The committee discussed applying the passenger tax to charter aircraft landing at Injune Airport. The camera system that Ben has been investigating could be used as a tool in the aid of applying the passenger tax. Ben advised that he would speak to Julie Reitano regarding this matter and report back to the committee.

 

The committee asked if there has been a drop in passenger numbers since the opening of the Miles airport. Ben Jones advised that there has been no drop in passenger numbers to date; October actually had the highest number of passengers to date with approximately 30,000 passenger movements. Peter Flynn advised that there has been some mention from charter companies that Council’s fees compared to Miles are much higher. The committee discussed this, but agreed that Council needs to recover this cost as the Roma Airport upgrade was not fully funded and was quiet a significant cost.

 

Lyn Kajewski suggested that Council should look to host a workshop for local businesses that aims to educate on how to complete a successful tender. Lyn thought this would be a good step for Council to support local business. The committee discussed where such expertise could be sought to provide this to the community, and the intricacy in providing a workshop that covered the various tender categories that Council require. The committee agreed a good starting point should be the requirement for all tenders to have a checklist attached to the tender application.  

 

Item 9                     Next Meeting and Close

The committee agreed to hold the next meeting on 5 February 2014 commencing 6pm and the Council Chambers.

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date

 


Attachment 3

Bassett Park Advisory Committee - Confirmed Minutes 03/09/13

 

 

Meeting:                     Bassett Park Master Planning Advisory Committee Meeting

Date:                           3 September 2013

Chair:                         Cr. Cameron O’Neil               

Attendees:                 Cr. Cameron O’Neil, Cr. Peter Flynn, Robert Hayward, Lloyd Waldron, Emily Rogers, Carla Cosgrove, James McAuley.

Apologies                  David Jensen, Jim Schefe, Paul Robertson, Fay Robertson, Kathy Mitchell, John Ethell, Fiona Vincent, Greg Stewart, Dayle Little, Linda Arnold, Scott Alston, Jackie Erickson, Sussan Evans, Tina Hamilton, Loretta Thomas, Melanie Lindsay, Tony Klein, Alaistair Brown, Lorinda Otto, Cassandra Elder, Camille Johnson, Craig Smith, Cam Colley, Bill McLean, Kellie McLean, John Mulcahy, Amy Cheers, John Scott, Ron Ward, Ranald Ferrier, Jason Coonan, Cr. David Schefe.

 

Minutes:                     Robert Hayward

 

Meeting Opened:      6.00pm

Meeting Closed:        7.25pm

 

Next Meeting Details

 

Date:                           TBC

Time:                          6.00pm           

Location:                    Bassett Park Members Bar

 

 

 

 

 

Meeting Actions

 

There were not specific actions out of the meeting.

 

Discussion Notes:

 

Item 2               Confirmation of Minutes

 

Resolution Number BP.03.13

 

Moved Peter Flynn                                Seconded Carla Cosgrove

 

That the minutes of the Bassett Park Advisory Committee Meeting held on 17 June 2013 be confirmed as presented.

 

CARRIED

 

 

Item 3               Draft Master Plan

 

Scott Alston from MAK Planning & Design provided attending members a copy of the draft master plan followed by a review of the presented draft.  The draft plan was in turn presented to be presented to Council formally on 4 September 2013.

The public feedback period will run from Monday, 23 September until Friday, 11 October 2013. During this time, an information stand will be available at the Roma Customer Service Centre, with a copy of the draft Master Plan and building sketches available for viewing.

Residents are invited to attend a public feedback session to view the draft Master Plan and provide comment:

When:   Wednesday, 2 October - 5.30pm
Where:  Roma Bungil Cultural Centre, Cnr Bungil and Quintin Streets, Roma

Item 4               Roma Stables Update

 

Rob Hayward provided an update on progress of the new stables, confirming that tender documentation had now been signed and demolition of the old stables will commence the week commencing 16 September 2013.

 

Chair:  ..........................................................                                                                            Date:            ..........................................


Attachment 4

Roma Saleyards Advisory Committee - Confirmed Meeting Minutes 27/02/14

 





Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 18 March 2014

Item Number: 11.2

File Number: D14/18833

 

Subject Heading:                     Exception to Council's adopted Annual Parking & Landing Charges

Classification:                                   Open Access  

Name of Applicant:                          Mr Greg Shaw

Location:                                            Roma Airport

Author & Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

 

Executive Summary: 

Mr Shaw has paid annual parking & landing fees for two aircraft for usage at Roma Airport. Mr Shaw owns four aircraft and has requested that they are all covered under the fees he paid as he swaps aircraft that are based at Roma.

 

Officer’s Recommendation:  

1.   Council apply the current Fees and Charges to all four aircraft.

 

2.   Council approves the application of the Frequent User Discount of 20% to each aircraft in line with the current fees and charges.

 

 

Body of Report:

Mr. Shaw has paid annual parking & landing fees for two aircraft for usage at the Roma Airport. Both aircraft VH-EHI and VH-RSG are privately owned single engine aircraft. Mr. Shaw has stated that there is a minimum two additional aircraft that are not continually based at Roma Airport. He has requested the ability to swap any of his aircraft out with the two he has paid annual fees for, without incurring additional costs to himself in doing so.

Consultation (internal/external):

Nil

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Council Fees and Charges applicable to all four aircraft is $3546.00 per annum.

 

If Mr. Shaw’s request is granted, the resulting revenue loss would total $1773 per annum.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

Nil

Report authorised by:

Sharon Frank, Director - Community & Commercial Services  


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 12 March 2014

Item Number: 12.1

File Number: D14/16980

 

Subject Heading:                     Naming of New Streets

Classification:                                   Open Access  

Name of Applicant:                          Economic Development Queensland

Location:                                            Roma

Author & Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

 

Executive Summary: 

Names are sought for two (2) unnamed Streets to be located in Stage 3 of the Clearview Rise Development Area, Roma.

 

 

Officer’s Recommendation:  

That Council name the new streets in Stage 3 of the Clearview Rise Development Bromeliad Crescent & Little Kurrajong Place.  

 

 

Body of Report:

Council has received a request from Economic Development Queensland for street naming approval for the two new streets to be created as part of the subdivision of land within Stage 3 of the Clearview Rise Development Area. The unnamed streets are required to be named before addressing numbers can be provided and to support emergency service access.

 

The Street names proposed by Economic Development Queensland are Bromeliad Crescent and Little Kurrajong Place. Bromeliad was the runner up in the street naming contest held in 2013 that named the connecting road Heritage Hill Drive. Little Kurrajong is the common name for a native tree species that has been used in the Clearview Rise planting scheme, and has been selected as the street itself is small with only one lot having street frontage to it. Both names continue the theme of plant species used as street names throughout the Clearview Rise Development.

 

A confidential hard copy of a map showing the proposed roads will be provided as plans of this stage of the development have yet to be released to the public.

Consultation (internal/external):

Kym Downey – Manager Infrastructure Planning & Design

Kim Edwards – Technical Officer – GIS/CAD

Genaea Mitchell – Economic Development Queensland

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

Nil

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services  


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 13 February 2014

Item Number: 13.1

File Number: D14/8932

 

Subject Heading:                     Wall of Fame inductees for consideration

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            N/A

Author & Officer’s Title:                 Emily Rogers, Sports & Recreation Officer

 

Executive Summary: 

Council authorisation is sought to include two potential inductees on the Wall of Fame at the Maranoa PCYC, George Street, Roma as nominations forms have been received.

 

 

Officer’s Recommendation:  

That Council include Erica MacMillan and Molly Ferguson on the Wall of Fame due to representing Australia under a recognised National Sporting Organisation for Equestrian and Water Skiing.

 

 

Body of Report:

Local sporting people who have represented Australia in their chosen sport are able to have their sporting achievement/s assessed for inclusion on the Wall of Fame which is situated in the foyer of the Maranoa Police Citizens Youth Club (PCYC), George Street, Roma.

 

Two nominations have been received for consideration by Council for possible inclusion on the Wall of Fame:

·    Erica MacMillan – Equestrian (Born and lived in Surat for 12 years)

·    Molly Ferguson  – Water Skiing (Born and currently living in Roma)

 

These sports meet the criteria for the Wall of Fame, as they are listed as National Sporting Organisations recognised by the Australian Sports Commission.  

Consultation (internal/external):

Alanah Ladbrook – nominator for Erica MacMillan

Michael Campbell – nominator for Molly Ferguson

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Additional frames have been purchased and are in storage ready for use

Nominees to provide 11” x 9” colour photograph

Cost to Council is name plaques and engraving of $20 each

 

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.5(a) To develop partnerships to cultivate and facilitate sporting and recreational opportunities to meet the community’s needs and aspirations so as to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Wall of Fame_Criteria

D13/22071

2View

Erica MacMillan_Nomination Form

D14/16234

3View

Molly Ferguson_Nomination Form

D14/16231

 

Report authorised by:

Fiona Vincent, Coordinator - Sport & Recreation


Attachment 1

Wall of Fame_Criteria

 

 

WALL OF FAME GUIDELINES FOR NOMINATING CANDIDATES:


Before completing your nomination form, please make sure you have read the following information.

 

Criteria for Nominees

 

1.   Nominees must be:

·    A resident or past resident of the Maranoa Regional Council area.

·    Nominees should have made a sporting contribution at the highest level of national competition by representing Australia.

·    Agreeable to their inclusion on the Wall of Fame.

 

2.   Team players will be considered on the same basis as individuals.

 

3.   Any person or organisation may make nomination for consideration by Council on the appropriate forms and signed by the Nominator.

 

4.   Nominations can be submitted at any time throughout the year, but allocations shall be made twice yearly by Council in June and December of each calendar year. Any nomination previously submitted prior to March 2008, but not selected, may be resubmitted for reconsideration by Council.

 

5.   Council will not research the nomination, therefore there must be supportive detail provided with the appropriate form to allow Council to make their decision.

 

6.   Council is responsible for validating all information submitted with the appropriate sporting organisation, not for undertaking the initial research.

 

7.   Insufficient information given may lead to the Nominator being notified to resubmit the nomination form with the needed supportive detail.

 

8.   All Wall of Fame nominations must include:

·    A covering letter by the Nominator

·    A completed Wall of Fame Nomination Form, signed by Nominator

·    Documentation showing the Nominee’s merits in relation to their achievements

 

9.   It shall remain the responsibility of the Nominee, if successful for inclusion on the Wall of Fame, to provide a professional studio photograph dressed in suitable sporting attire.

 

10. Council’s decision shall be final and no correspondence will be entered into.

 


Attachment 2

Erica MacMillan_Nomination Form

 





Attachment 3

Molly Ferguson_Nomination Form

 




Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 13 March 2014

Item Number: 13.2

File Number: D14/17521

 

Subject Heading:                     Material Change of Use - "Storage Facility" (2013/18748)

Classification:                                   Open Access  

Name of Applicant:                          John Towns Transport C/- Precinct Urban Planning

Location:                                            Fleming Drive, Roma QLD 4455 (Lot 3 on SP253616 CMS: 30468)

Author & Officer’s Title:                 Jessica Reiser, Planning Officer

 

Executive Summary:  This application seeks approval for a Material Change of Use – “Storage Facility” (in two stages) on land situated at Fleming Drive, Roma QLD 4455 (described as Lot 3 on SP253616, CMS: 30468). 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006 including the DEO’s and Urban Area Code. 

 

Public notification was carried out between 16 December 2013 and 22 January 2014. One (1) properly made submission was received during this period.

 

 

Officer’s Recommendation:  The application for Material Change of Use – “Storage Facility” on land situated at Fleming Drive, Roma QLD 4455 (described as Lot 3 on SP253616, CMS: 30468), be approved subject to the following conditions:

 

CONDITIONS OF APPROVAL APPLICABLE FOR STAGES 1 AND 2

 

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development Material Change of Use – “Storage Facility”, in accordance with the approved plans: 

Plan/Document number

Plan Document Name

Date

13-0705 Sheet A.000 Rev B

Site Plan As Amended in Red by Maranoa Regional Council

13/03/14

13-0705 Sheet A.001 Rev A

Site Coverage Plan

30/08/13

13-0705 Sheet A.002 Rev A

Site Locality Plan

30/08/13

13-0705 Sheet A.100 Rev A

Existing Floor Plan

08/10/13

13-0705 Sheet A.100 Rev A

Warehouse - Proposed Floor Plan

30/08/13

13-0705 Sheet A.200 Rev A

Warehouse – Proposed Elevations

30/08/13

13-0705 Sheet A.201 Rev A

Warehouse – Proposed Elevations

30/08/13

13-0705 Sheet A.200 Rev A

Existing Elevations As Amended in Red by Maranoa Regional Council

13/03/14

Ref No. 15807

Stormwater Management Report by Reid Consulting Engineers Pty Ltd.

21/11/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.   All works must comply with (i) the development approval conditions, (ii) any    relevant provisions in the planning scheme for the area, (iii) Council’s standard       designs for such work where such designs exist, (iv) the CMDG, (v) any relevant           Australian Standard that applies to that type of work and (vi) any alternative   specifications that Council has agreed to in writing and which the developer      must ensure do not conflict with any requirements imposed by any applicable            laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10. Major and minor event stormwater drainage systems are to be provided for the            development site generally in accordance with the Stormwater Management Report prepared by Reid Consulting Engineers Pty Ltd dated 21 November             2013 and in accordance with the CMDG – D5 Design Guidelines ‘Stormwater             Drainage Design’.

 

11. Stormwater must not be allowed to pond on the property being developed       during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or      as a specific development approval condition.

 

12. Any increases in volume, concentration or velocity of stormwater from the       property being developed must be channelled to lawful points of discharge or to          other storage or dispersal arrangements which must all be agreed in writing by        the Council.

 

13. There must be no increases in any silt loads or contaminants, in any overland           flow from the property being developed during the development process and after the development has been completed.

 

14. The stormwater disposal system must be designed to include appropriate        pollution control devices or methods to ensure no contamination or silting of        creeks or other waterways.

 

Earthworks

 

15.  The development will be subject to the ‘Filling and Excavation Code 5.2’ of the Roma Town Planning Scheme 2006.  Earthworks are to be undertaken in accordance with Schedule 7: “Standards for Construction Activity” of the Roma Town Council Planning Scheme 2006 and the CMDG D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

16.  All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.  If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

18.  Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services 

 

19. The development shall be connected to Council’s reticulated water supply      system in accordance with the Water Services Association of Australia (WSAA)   publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and    CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

20. The development shall be connected to an onsite effluent disposal system in             accordance with the Water Services Association of Australia (WSAA) publication    WSA02-2002 Sewerage Code of Australia (version 2.3), at no cost to Council.

 

21. If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s    requirements and specifications along with relevant building standards         requirements and specifications (as relevant).

 

22.  Each stage of the development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

 

 

23. All services installation, including sewer, water, gas, electricity and       telecommunications connections to the respective networks, must comply with           (i) the development approval conditions, (ii) any relevant provisions in the           planning scheme for the area, (iii) Council’s standard designs for such work          where such designs exist  (iv) the CMDG where it applies (v) any relevant        Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer             must ensure do not conflict with any requirements imposed by any applicable           laws and standards.

 

24. Services and infrastructure required in connection with the establishment of the       approved development must be provided at no cost to Council.

 

25. Any conflicts associated with proposed and existing services shall be forwarded       by the developer to the appropriate controlling authority for approval for any    proposed changes

 

Access, Car parking and Manoeuvring

 

26. The landowner shall be responsible for construction and maintenance of vehicle     crossovers from the road carriageway to the property boundary and for         obtaining any approvals that may be required and for complying with the         applicable designs and standards.

 

27. The existing access off Fleming Drive is to be upgraded to a bitumen seal from          the property boundary to the existing bitumen pavement. The width of the     access is to ensure all vehicle manoeuvring will be on the sealed area.  

 

28. Vehicles entering and exiting the development site must be able to enter and             leave in forward direction.  Reversing out of development site is not permitted.   Vehicle manoeuvres in this regard are to be totally contained within the             development site boundaries.

 

29. All vehicle movements within the site are to be clear of proposed parking areas,         buildings and landscape treatments. Vehicle parking bays must not encroach             into swept paths for vehicle movements onsite.

 

30. Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004       Parking facilities Part 1: Off-street car parking.

 

31. Service vehicle access and manoeuvring is to be designed in accordance with          AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle     facilities requirements.

 

32. Provide a minimum of six (6) car parking spaces, including one (1) space for persons with disabilities for each stage, in accordance with the approved        drawing 13-0705 Sheet A.000 Rev B “Site          Plan” – (as amended in red and   dated 13/03/14 by Council), prepared by Aspect Architects & Project Managers.

 

33. Parking bay configurations (width and lengths) to be in accordance with AS/NZS     2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

34. Disabled car parking bays shall be designed in accordance with AS/NZS        2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

35.  All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface.  The impervious areas will form a single joined surface. Surfacing shall consist of either: patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

36. All vehicular access and related items must comply with (i) the development   approval conditions, (ii) any relevant provisions in the planning scheme for the           area including Schedule 2: “Standards for Roads, Car Parking, Access and     Manoeuvring Areas”, (iii) Council’s standard designs for such work where such    designs exist, (iv) any relevant Australian Standard that applies to that type of    work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii)    any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any           applicable laws and standards.

 

Environmental

 

37. The developer shall immediately clean up and satisfactorily remove any          deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

38. Site landscaping is to be provided generally in accordance with amended       drawing 13-0705 Sheet A.000 Rev B “Site           Plan” – (as amended in red and   dated 13/03/14 by Council),  and prepared by Aspect Architects & Project        Managers. Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

39. A fully automated irrigation system shall be installed and maintained for all     landscaping, and shall be of sufficient specifications, including flow rates, to         adequately irrigate all landscaped areas within the site.

 

40. Vegetation is to be established prior to commencement of any approved uses            on the site and groundcovers should fully cover vegetated areas within one (1)     year of planting.

 

41. Site landscaping must not interfere with electrical infrastructure nor restrict     maintenance access to any onsite infrastructure, public utility or easement.

 

Rubbish Collection

 

42. At all times while the use continues, waste containers shall be maintained in a          clean and tidy state and shall be emptied and the waste removed from the site             on a regular basis.

 

43. All waste containers shall be shielded from the view of travelling public and   neighbours.

 

Avoiding Nuisance

 

44. Lighting of the site, including any security lighting, shall be such that the lighting     intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

45. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

46. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing          or other equipment must be acoustically screened to ensure noise levels do not           exceed 5dB  above the background noise level.

 

47. Whilst the approved works are in progress, no nuisance is to be caused to      adjoining properties and occupiers by the way of noise, smoke, dust, rubbish,             contaminant, stormwater discharge or siltation at any time, including non-    working hours.

 

48. Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the         waste removed from the site on a regular basis.

 

49. The area and its surrounds shall be kept in an orderly fashion, free of rubbish           and clear of weeds and long grasses.  The approved development and the    premises are to be maintained in a clean and tidy condition and not to pose any       health and safety risks to the community.

 

50. Any damage to roads and infrastructure, that is attributable to the progress of             works on the development site or to vehicles associated with the development           of the site, shall be repaired to at least the previous condition and at no cost to          Council or, if the Council agrees, the cost of repairs may paid to Council for the         Council to carry out the repairs.

 

Use

 

51. This approval is for “Storage Facility” only.

 

52. All conditions of approval related to the establishment of the development must         be fulfilled prior to any approved use commencing.

 

53. This approval does not extend to accommodation units or any other form of    overnight accommodation use at the site.

 

 

 

Infrastructure Contributions

 

Stage 1:

 

54. An infrastructure contribution of $10,976.00 is payable to the Council.  Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply and community infrastructure networks.  No payment needs to be paid to Maranoa Regional Council for Stage 1 of the development before use of Stage 1 commences.  The payment is to be paid to Maranoa Regional Council within one year of the use commencing.  When the payment is due to be paid, the developer can elect to have the amount reassessed under the system           of infrastructure charges applicable at that time.

 

Stage 2:

 

55. An infrastructure contribution of $10,976.00 is payable to the Council. Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply and community infrastructure networks. No payment needs to be paid to Maranoa Regional Council for Stage 2 of the development before use of Stage 2 commences.  The payment is to be paid to Maranoa Regional Council within one year of the use for Stage 2 commencing. When the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time.

 

56. The payments in Conditions 54 and 55 do not include the costs of connecting the development site to the infrastructure networks within the Roma Priority Infrastructure Area.

 

57. The payment and works required by Conditions 54 and 55 are to be made and undertaken in accordance with the Schedule of Infrastructure Charges and Works.  This Schedule is also a condition of this approval.

 

No Cost to Council

 

58. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

59. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to the Council, shall be paid to the Council prior to any approved use commencing.

 

Schedule of Infrastructure Charges and Works

 

(a)  Why the condition is required:

 

       The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Roma. The development will need to be connected to the water and transport networks of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)  Amount of the payment and works required:

 

       The payments and works required for additional impacts establishment costs upon the water, transport and community infrastructure networks are set out in Conditions 53, 54, 55 and 56

 

(c)   Details of the infrastructure for which the payment is required:

 

       Establishment costs of the following trunk infrastructure made necessary by the development –

•   Water network

•   Roads network

•   Drainage and community infrastructure  networks

 

       The establishment costs include the costs of connecting the site to the water network and the costs of connecting the site to the road and drainage network.

 

       (d)            When the payment must be made:

 

       The payment must be made in accordance with Conditions 53, 54 and 56 or in accordance with the provisions of an infrastructure agreement.

 

       (e)            Person to whom the payment must be made:

 

       Maranoa Regional Council

 

 

Body of Report:

Refer to Attachment 1

Consultation (internal/external):

-      David Fermer, Coordinator Planning (Internal)

-      Ruth Golden, Specialist Development Engineer (Internal)

-      Public notification was undertaken in accordance with the requirements of SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under the Sustainable Planning Act against any decision of Council.

Policy Implications:

Nil

 

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body Of Report

D14/17606

2View

Development Plans

D14/17589

 

Report authorised by:

Danielle Pearn, Manager - Planning & Building Development


Attachment 1

Body Of Report

 

1.0  Background Information

 

The application seeks approval for a Material Change of Use to establish a “Storage Facility” on land situated at Fleming Drive, Roma. The applicant proposes a parking depot for trucks carting water for resource activities throughout the region, to be developed in two stages. The application refers to the stages as a ‘Stage 1 warehouse building’ and a ‘Stage 2 warehouse building’, however an entire Stage 2 ‘area’ appears to be separately leased (to Murphy Pipe and Civil). In response to a request for further information, the applicant’s planners confirm that a 12 month lease now exists over the Stage 2 area.

 

The development site comprises an area of 4.56ha and is zoned Industrial. The site adjoins existing industrial uses to the north, east and west. The allotment adjoining the site to the south is vacant. The site is currently occupied by an existing workshop and administration/amenities building, which forms part of the Stage 1 area. The site contains three existing crossovers, one of which gains access from Fleming Drive, whilst the other two crossovers link to the common property access of the Body Corporate for Monalfa Place Community Title.

 

 

Figure 1 – Site Locality and Zoning Plan                                                    Source: Mapinfo

 

The applicant describes the two stages of development as follows;

 

Stage 1 (Eastern side): Stage 1 involves the construction of a new industrial building to augment the existing workshop and administration buildings already on site.  Stage 1 will also utilise the two existing crossovers.

 

 

 

Existing Buildings

264.64m2

New Warehouse

392.40m2

Onsite car parking spaces

6

Articulated vehicle parking

1


Stage 2 (Western side): Stage 2 involves the construction of a second industrial building. The existing crossover off Fleming Drive will be upgraded to provide bitumen seal access.

 

 

 

New Warehouse

392.40m2

Onsite car parking spaces

5

Articulated vehicle parking

1

 

 

 

 

 

 

 

The entire subject site, and each of the stages, are of a sufficient size to allow for heavy vehicle parking, car parking spaces and manoeuvring entirely onsite.

 

The proposed floor layout of each of the warehouse buildings for each stage includes 216m² of enclosed workshop/warehouse area, and also two awnings one being 112m2, and the other 65m2 in area. The proposed buildings will have a maximum height of 7.5m, conforming with Acceptable Solution 60.2 of the Scheme.  The buildings will be steel frame, with trimdek wall and roof cladding.

 

A 1.8 metre high mesh fence is already established along the entire perimeter of the site. It is proposed that a condition of approval be added that requires 3 metre wide landscaping along within the site along the road frontages, and also along the south western boundary.

 

Stage 1 is expected to require six employees comprising four truck drivers, one yard person and one administration officer. Servicing and maintenance of vehicles is also proposed onsite.

 

Stage 2 has a newly established unapproved use. The use appears to be more intense than requested in the proposal. As noted above, it is reported by the applicant’s planners that the area is leased to Murphy Pipe and Civil for a period of 12 months.  It is considered that while this development is of a more intense scale than what has been proposed, the applicant is still entitled to apply for a storage facility, even though this may not fully match the present (unapproved) use.  It is proposed to take the current application on it’s own merits, and then to manage any non-conformance between the submitted proposal and the activities at Stage 2 as a separate issue of non-compliance with this approval, once this approval has been granted.

 

2.0  Definition of Use and Assessment Status:

 

The Roma Town Planning Scheme 2006 defines the proposed uses as:

 

"Storage Facility" means any premises used for the storage of goods, including the selling of those goods by wholesale. The term includes storage activities such as a builder’s yard or construction contractor’s yard, a truck, vehicle or plant parking depot. The term also includes the following activities when carried out in connection with a storage activity

 

(a)  The work of administration or accounting; and

(b)  The garaging and routine servicing of vehicles associated with the conduct of the storage activity.

 

The application is subject to Impact Assessment and assessed below against the relevant provisions of the planning scheme.  Public notification was carried out between 16 December 2013 and 22 January 2014. One (1) properly made submission was received during this period.

 

3.0  Assessment against the Planning Scheme:

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability

established by Sustainable Planning Act 2009, and are the basis for the measures of

the planning scheme. The DEOs are examined below:

 

(a)  Environment

a)   The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The proposed development is located within an industrial estate and will not result in the removal of any significant vegetation or impact on environmentally significant areas, including wetlands, habitats, corridors and open spaces. 

 

b)   Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

c)   Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality.

 

d)   Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The development site is located in an industrial estate and will not adversely impact on known places of historical, cultural or social significance. 

 

(b)  Economic

 

a)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.

 

The proposed development is for a storage facility located within the Industrial Zone.  The development is compatible with the intent of the area and surrounding land uses and will not adversely impact on business and commercial development within the Commercial Zone.

 

b)   The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposed development is for an industrial use located in an industrial estate outside the CBD.  The development will not compromise the ability of the CBD to contain intensive commercial uses, and locates a Storage Facility within an appropriate zone

 

c)   Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The proposed development is not located in the Roma Town CBD.

 

d)   Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The proposed development does not involve a tourist activity and will not adversely impact on tourism within the region.

 

e)   Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development is appropriately located within an industrial estate and is consistent with the existing and approved land uses in the locality.  The development will support industry, business and employment opportunities in the local area. 

 

(c)  Community Well-Being & Lifestyle

 

a)   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The development site is located in an established urban area with convenient access to roads and infrastructure to service the proposed use. 

 

b)   Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development is not located in proximity to rail, water cycle or major electricity infrastructure and will not adversely impact on the operation of these networks.  The development site is serviced by three existing vehicle crossovers, one of which gains access from Fleming Drive, whilst the other two crossovers gain access from the common property of the Body Corporate for Monalfa Place Community Title.

 

c)    Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposal does not involve rural residential or urban residential development. 

 

d)   The adverse effects from natural and other hazards, including bushfires are minimised.

 

The development site is located within an urban area and is not identified as being susceptible to bushfire or other hazards.

 

e)   The range of housing types, services and facilities meets the needs of the community and other uses.

 

The development will provide a base for a local business servicing the community and wider region.

 

f)     Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The development site is located within an industrial estate. The site is separated from residential and sensitive land uses and will not compromise community well being or local amenity through noise generation, traffic volume or lighting levels.

 

 

The Overall Outcomes and relevant Performance Criteria of the Urban Area Code are examined below:

 

(a)  Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The establishment of a storage facility will contribute to the further growth of Roma as a focus area for industry and business within the region.

 

(b)  Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;

 

The proposed development is suited to an industrial site, within the Industrial Zone, due to the large scale and nature of the activity. The development will not prejudice the consolidation of business and commercial uses within the town CBD.

 

(c)  The residential and heritage character and amenity of the Urban Area is retained;

 

The proposed development is appropriately located in the Industrial Zone and will integrate with existing industrial land uses in the locality.  Landscaping will be established within the site along the road frontages, to soften the view of the development from the street.

 

(d)  Safe and convenient access for pedestrians and cyclists is maintained and enhanced;

 

The development is appropriately located in the Industrial Zone and will not adversely impact on the safety and convenience of cyclist and pedestrian movements within the urban area.

 

(e)  Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;

 

The proposed development does not involve a residential use and will not adversely impact on GQAL.

 

(f)   Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;

 

The proposal does not involve residential development.

 

(g)  Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;

 

The proposal does not involve residential development.

 

(h)  The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The proposal does not involve residential development.

 

(i)   Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;

 

The proposal does not involve residential development.  Conditions of approval will require infrastructure and services appropriate for the use. 

 

(j)   Industrial development is located in the Industrial Zone of the town (see maps in appendices);

 

The proposed development involves the establishment of a storage facility within the Industrial Zone.  The development is consistent with the intent of the area and surrounding land uses.

 

(k)  Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;

 

The proposed development is appropriately located within an industrial estate and is consistent with surrounding land uses.  The site adjoins industrial land to the north, south and west.  While land to the east is designated Rural, the development still achieves adequate separation from any sensitive land use.  The development will not adversely impact on the amenity and character of any urban areas.

 

(l)   Small scale business, community and emergency services are provided for the needs of the local community;

 

The development is intended to cater for the transportation of water and other storage uses for resource activities throughout the region.

 

(m) All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposed development is for a storage facility located within the Industrial Zone. 

 

 

Performance Criteria of the Urban Area:

 

Performance Criteria

Assessment responses

A.   A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The site is currently connected to an existing electricity supply.

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development is located within an established industrial estate with access to reticulated water supply.

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The site is currently is provided with an on-site effluent disposal system.

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

Appropriate stormwater drainage is conditioned as part of this development in accordance with Schedule 6: “Standards for Stormwater Drainage”.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

The development site is serviced by three existing vehicle crossovers. One crossover enters the site from Fleming Drive, whilst the other two crossovers access the site from the common property access of the Body Corporate for Monalfa Place Community Title.

 

The development site is located within an industrial estate that has been designed to cater for the volumes and types of traffic associated with industrial land uses.

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

The proposal does not contain any residential activities.

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The development incorporates a provision of six car parking spaces, including on space for persons with disabilities for each Stage, a total of twelve car parking spaces.  The subject site is of a sufficient size to allow for heavy vehicle parking and manoeuvring for heavy vehicles to exit the site in forward gear.

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

The proposal does not involve the provision of new road infrastructure. The development site is located within an established industrial estate with all weather vehicle access.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.

The development does not have direct access to a State-controlled road.

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The development site is not adjacent to a State-controlled road, and will not adversely impact on the function of the Warrego Highway as a commuter link.

 

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The proposed development is consistent with the industrial zoning of the site and existing uses within the zone.  The development is not a noise sensitive development, and will not be adversely impacted upon by road traffic noise levels.

PC 12 Development in the Vicinity of Aerodrome

Development

(a)  does not adversely affect the operation of the aerodrome;

(b)  is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)  does not restrict the future operational demands of the aerodrome.

The development is not in the vicinity of the Aerodrome / Airport.

 

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a)  the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b)  attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d)  interfering with navigation or communication facilities;

(e)  emissions that may affect pilot visibility or aircraft operations; or

(f)  transient intrusions into the aerodromes operation space.

The development is not in the vicinity of the Aerodrome / Airport.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The subject site is not close to any gas or oil pipelines.  The nearest gas pipeline is 1 kilometre to the northeast of the site.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The subject site is not near any refuse tips or effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

The proposed development will not prejudice any intended future uses for the rail corridor.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.

The rail corridor has very low levels of use. Additionally, the development is not noise sensitive, and so will not require protection from the rail corridor.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

The subject site is not located in close proximity to a watercourse. The development has been appropriately conditioned to prevent concentrations of stormwater and sediment runoff from the developed site.

 

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

The development site is not identified as containing or adjoining any areas of significant biodiversity and habitat value.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

The subject site is not identified as being subject inundation during a 1 in 100 year flood event.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed use will not result in excess air emissions, beyond emissions from heavy vehicles, and will not cause undue environmental harm.

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development is appropriately located within an industrial area and separated from noise sensitive land uses. 

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal treatment;

(d) agricultural use; or Industrial use; and

(e) Minimises nuisance or harm to adjoining land owners.

A Stormwater Management Plan for the development has been prepared by Reid Consulting Engineers Pty Ltd.  Stormwater will be directed onsite to 150 metre swale drain which will reduce sediment runoff to an acceptable level. Storm water leaving the site is directed to the existing drain that traverses the adjoining lot.

 

 

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Conditions of approval will require any earthworks to be undertaken in accordance with Schedule 7: “Standards for Construction Activity” of the CMDG, and the CMDG Design Guidelines.

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

The proposed conditions of approval require soil erosion and sediment controls to be implemented during construction in order to prevent off-site transfer of sediment and ensure the protection of environmental values.

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through:

(a)  the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and

(b)  the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation.

The proposed development is not located within a High or Medium Bushfire Hazard area.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

The site is not adjacent to buildings identified as heritage or character buildings.  .

PC 20 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

The site is not identified as (or adjoined to) any places of known indigenous and/or cultural heritage value.

For the Industrial Zone

PC 47 Scale and setbacks

The scale and location of the industrial use on the site should contribute to the amenity of the Zone.

The total area of the existing and proposed building footprints is 1,049.44m2. This equates to only 2.6% of the site.

 

The buildings will be limited to one storey, and a maximum height of 7.5 metres above natural ground level.

 

All buildings in both Stage One and Stage Two of the proposal meet the minimum setback of 3 metres from the side and rear boundaries, and 9 metres from the front boundaries that are required.within the Industrial Zone.

PC 48 Vehicular traffic

Vehicular movements connected with uses in the industrial area ensure that the amenity of the adjacent residential area is not adversely affected.

Vehicular access to the site can be obtained through the Industrial Zone directly to a State – controlled road (the Warrego Highway).  Vehicle movements associated with the use will not adversely affect the amenity of the nearest rural residential area which is located 650 metres from the site.

PC 49 Landscaping

Landscaping on the site:

(a) contributes positively to the built form and the street; and

(b) reduces the impact of the size and scale of the buildings.

(c) does not interfere with electricity infrastructure items.

The proposed development has been conditioned to include a 3 metre landscaping strip along all road frontages of the site, including the common property access, and also along the south western boundary in order to improve the general amenity of the site and the surrounds.

PC 50 Amenity

The amenity of residential uses adjacent to the industrial area is protected through appropriate boundary screening.

The site does not adjoin any residential areas.

PC 51 Building and Structure Design

The building is designed and orientated to be identifiable from the street.

The existing buildings front onto an internal road within the community title, and are identifiable from this access.

 

The scale of the site is large, and buildings within the site are centrally located, and may eventually be obscured by stored materials. Instead of identifiable buildings, the development uses clearly identified internal access paths for navigation within the site.

PC 52 Building Appearance

Buildings are designed and finished to a high quality appearance.

The office/amenities building and the workshop are existing. The proposed new buildings will be constructed of a steel frame and trimdek wall and roof cladding.

 

The design and construction materials of the building are suited to the locality and consistent with surrounding industrial buildings.

PC 53 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

It is proposed the development will operate 7am – 6pm, 7 days a week, however, the Scheme allows for unlimited operating hours within the Zone where there are no adjoining sensitive land uses.

 

PC 54 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

 

The proposal is for a storage facility within an industrial area, not close to any sensitive noise receptors. It is proposed that the hours for the delivery of goods match the approved operating hours..

 

 

4.0       Submissions

 

One (1) submission was lodged to Council during the public notification period.  The submitter’s name and address is listed below:

 

K & V Knight

PO Box 664

ROMA QLD 4455

Issue

Response

Dust

The conditions of the approval require that all car parking spaces, access and maneuvering areas are to be sealed with bitumen seal or a similar surface in order to reduce dust generation. The site is surrounded by other industrial uses, all with similar hardstand gravel surfaces, and is also remote from any residential or sensitive land use. Hardstand gravel surfaces are considered a suitable base for the type of general storage proposed.

Noise

The development site is within the Industrial Zone, and is well located for the proposed use.  Normal levels of noise can be expected from vehicle movements, and the general operations of the site.  Any excessive noise is managed by the relevant condition of approval that limiting undue noise (Condition 46) 

Traffic

The eastern Roma Industrial Zone already experiences a high level of heavy vehicle traffic associated with the existing industrial uses within the Zone.  Fleming Drive and Roma Downs Road are of a suitable standard for these existing uses, and also for the proposed use.  The proposed development will be directly linked to a State controlled road (the Warrego Highway) via Fleming Drive and Roma Downs Road, and so any traffic related to the site will be able to enter and exit the area on a continuous connection of ‘fit for purpose’ roads.

 

5.0  Assessment Summary

 

Although the Roma Town Planning Scheme requires Impact Assessment for the proposed use, there is no conflict between the intent of the proposal and the planning scheme.  The development is appropriately located within an industrial estate, and is consistent with the nature of the surrounding land uses.  The development can be conditioned to achieve an appropriate level of amenity for the locality.

 

 

 


Attachment 2

Development Plans

 









Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 19 March 2014

Item Number: 13.3

File Number: D14/19013

 

Subject Heading:                     Commerce Roma - Proposal for Sponsorship of Maranoa Business Awards

Classification:                                   Open Access  

Name of Applicant:                          Commerce Roma

Location:                                           

Author & Officer’s Title:                 Ryan Gittins, Specialist - Business Development

 

Executive Summary: 

 

Commerce Roma, in partnership with Santos GLNG, is holding a regional business awards ceremony in Roma on 24 October 2014. The Shop Local Invest Local (SLIL) Maranoa Business Awards will be open to nominations from all businesses in the Maranoa Regional Council area. The awards will provide significant benefits to businesses who engage in the process, as they reflect on their respective operations and identify areas that require improvement.

 

Commerce Roma has requested a financial contribution from Council, totalling $10,000 (approximately 11% of the project budget), for the 2014 Maranoa Business Awards.

 

 

Officer’s Recommendation:  

That Council:

 

A)  Approve financial support of the 2014 Maranoa Business Awards, totalling $10,000, and

B)  Nominate a Councillor to represent MRC on the Business Awards Sub-Committee.

 

 

Body of Report:

Introduction

In late 2013, Commerce Roma and Santos GLNG announced the release of the Shop Local, Invest Local (SLIL) campaign. SLIL was created to encourage residents to shop locally, through the introduction of various promotional activities and business training/development workshops.

The Maranoa Business Awards is a specific deliverable of the Commerce Roma/ Santos agreement, and is the culminating point of the entire SLIL program.  The awards ceremony is an opportunity to celebrate ‘businesses of excellence’ that operate in our region and their commitment to maintaining a high level of quality.

Nominations in the 2014 Maranoa Business Awards will be open to all businesses in the region, irrespective of their involvement in the SLIL campaign.

Commerce Roma has submitted a proposal to Council (attached) requesting support for the event, totalling $10,000.

 

Benefits

 

MRC would receive the following promotional deliverables, should Council resolve to provide financial support to the Maranoa Business Awards:

 

·    Acknowledgement of MRC as a major event sponsor within all marketing and promotional material, including website and Facebook.

·    2 complimentary tickets to the Awards Dinner.

·    Display of pull-up banners at the pre-dinner drinks/ networking session.

·    Post event acknowledgement of MRC support.

 

In addition to the above points, Council would be proactively supporting the development of the local business community. The Maranoa Business Awards is an opportunity for regional businesses to reflect on their own operations, and determine ways that they can improve. The proposed award categories cover a comprehensive selection of industries, ensuring that award eligibility will not be restricted to entities in the retail sector.

 

Proposed Award Categories

 

It is proposed that eight award categories are included within the 2014 Maranoa Business Awards:

 

·    Business of the Year Award (Sponsored by Santos GLNG)

·    Customer Service Award (Sponsored by The Western Star)

·    Emerging Business Award

·    Family Business Award

·    Landcare Innovation Award (Sponsored by The Western Star)

·    Retail, Wholesale & Distribution Award

·    Trades, Professions & Services Award

·    Tourism & Hospitality Award

 

Further clarification regarding the scope of these award categories is included within Commerce Roma’s proposal (attached).

 

 

 

 

 

 

Proposed Event Budget

 

Commerce Roma is requesting a $10,000 contribution from MRC. This amount equates to approximately 11% of the total event budget (inclusive of cash & in-kind assistance).

 

Venue Hire

$1500

Meals

$10,000

Chairs covers

$1,200

DJ/Entertainment

$700

Table decorations

$2,000

Napkins

$400

Project management

$13,200

Imparja advertising

$3,000

Co-ordination

$11,200

MC/ guest speaker

$3,000

Contingency

$1,500

Advertising & promotion

$40,000

Photography

$1,000

Total Project Cost

$92,700

Proposed MRC contribution

$10,000

Commerce Roma contribution

$14,200

Sponsorship

$61,000

Dinner ticket sales

$7,500

Conclusion/ Recommendation

 

It is recommended that Council approve financial support of the Maranoa Business Awards, totalling $10,000, and nominate a member to represent Council on the Business Awards Sub-Committee.

Consultation (internal/external):

Council Workshop 5 March

Cr. Cameron O’Neil

Ed Sims, Manager – Economic & Community Development

 

Sharyn Garrett, Commerce Roma

Katrina Marsh, Department of State Development, Infrastructure & Planning

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Financial assistance totaling $10,000

 

The proposed expenditure can be allocated to the 2013/14 Business Development budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(b) To facilitate the provision of support initiatives for existing businesses and industry in the interest of maintaining and developing the regional economy.

Supporting Documentation:

1View

Commerce Roma - Proposal for Sponsorship of the Maranoa Business Awards - 19 March 2014

D14/19101

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Commerce Roma - Proposal for Sponsorship of the Maranoa Business Awards - 19 March 2014