Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 March 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Sports & Recreation Officer – Emily Rogers, Manager Building & Planning – Danielle Pearn, Specialist Business Development – Ryan Gittins, Manager Environmental Health, Compliance & Waste – Sandra (Kay) Crosby, Manager Infrastructure Planning & Design – Kym Downey, Manager Infrastructure Contracts & Engineering Services – Peter Weallans, (Acting) Coordinator Local Development & Council Events – Susan (Sue) Sands, Specialist Senior Engineer – Hamid Ashtari.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.13am, noting that Cr. Flynn would be a late arrival at the meeting.

 

APOLOGIES  

 

Resolution No. GM/03.2014/43

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That apologies be received and leave of absence granted for Cr. Price for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM/03.2014/44

Moved Cr Newman                                                        Seconded Cr Denton  

 

That the minutes of the General Meeting (4-12.03.14) held on 12 March 2014 be confirmed, inclusive of an amendment to Resolution Number GM/03.2014/35 to state:

 

“That Council offer for sale by tender Lots 27-32, Lots 34 & 35 and Lots 43-53 on M15119 located in Mitchell.” 

 

This reference is found on page 33 of the Business Paper.

 

CARRIED                                                                                                                      7/0

 

Cr. Flynn entered the Chamber at 9.16am.

 


BUSINESS ARISING FROM MINUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/19215

Subject Heading:                         Acting Chief Executive Officer

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

The Chief Executive Officer (CEO), who had been approved annual leave up to the 14 March, 2014, needed to extend this leave due to family reasons.  Mr Michael Parker, Acting CEO (approved by Council at General Meeting 12.02.2014) was available and agreed to stay with Council for the requested extension period.

 

Resolution No. GM/03.2014/45

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council endorse the Mayor’s approval of Mr Parker’s extension in the role of Acting Chief Executive Officer until close of business on 19 March 2014.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Acting Chief Executive Officer

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/15030

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of September 2013 – February 2014.

 

Resolution No. GM/03.2014/46

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

  • Roma Saleyards Advisory Committee Meeting – 30/01/14 & 27/02/14;
  • Airport Advisory Committee Meetings – 05/02/14;
  • Bassett Park Advisory Committee – 3/09/13.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    11.2

File Number: D14/18833

Subject Heading:                         Exception to Council's adopted Annual Parking & Landing Charges

Location:                                          Roma Airport

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

The applicant paid annual parking & landing fees for two aircraft, for usage at Roma Airport. The applicant owns four aircraft and has requested that they are all covered under the fees he paid as he swaps aircraft that are based at Roma.

 

Resolution No. GM/03.2014/47

Moved Cr Flynn                                                             Seconded Cr Schefe  

That:

1.   The current Fees and Charges be applied to all four aircraft.

 

2.   The Frequent User Discount of 20% be applied to each aircraft in line with the current Fees and Charges.

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

 

 

 

 


Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/16980

Subject Heading:                         Naming of New Streets

Location:                                          Roma

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

Names were sought from Economic Development Queensland for two (2) unnamed Streets to be located in Stage 3 of the Clearview Rise Development Area, Roma.

 

Resolution No. GM/03.2014/48

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council name the new streets in Stage 3 of the Clearview Rise Development as Bromeliad Crescent and Little Kurrajong Place.  

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

Development, Facilities & Environmental Services

 

The Mayor declared a potential perceived ‘Conflict of Interest’ in the following item, due to one of the nominees under consideration being a relative, and elected to remain in the Chamber for discussion and debate on the matter, on the basis that it would not alter his ability to make a decision in the broader public interest in recognising individual sporting achievements.

 

Item Number:                                    13.1

File Number: D14/8932

Subject Heading:                         Wall of Fame inductees for consideration

Author and Officer’s Title:                 Emily Rogers, Sports & Recreation Officer

Executive Summary: 

Council authorisation was sought to include two potential inductees on the Wall of Fame at the Maranoa PCYC, George Street, Roma as nominations forms have been received.

 

Resolution No. GM/03.2014/49

Moved Cr Newman                                                        Seconded Cr Flynn  

That:

 

  1. Council approve the inclusion of Erica MacMillan (Equestrian) and Molly Ferguson (Water Skiing) on the Wall of Fame due to them having individually represented Australia under a recognised National Sporting Organisation.

 

  1. All future nominee requests be put forward as part of the Confidential Business Papers.   

 

  1. Procedures surrounding the Wall of Fame Inductees be reviewed at an upcoming Councillor Workshop.

 

CARRIED (The Mayor voted in favour of the motion)                                                       8/0

 

Responsible Officer

Sports & Recreation Officer

 

 

Item Number:                                    13.2

File Number: D14/17521

Subject Heading:                         Material Change of Use - "Storage Facility" (2013/18748)

Location:                                          Fleming Drive, Roma QLD 4455 (Lot 3 on SP253616 CMS:30468)

Applicant:                                         John Towns Transport C/- Precinct Urban Planning

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

This application sought approval for a Material Change of Use – “Storage Facility” (in two stages) on land situated at Fleming Drive, Roma QLD 4455 (described as Lot 3 on SP253616, CMS: 30468). 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes and Urban Area Code. 

 

Public notification was carried out between 16 December 2013 and 22 January 2014. One (1) properly made submission was received during this period.

 

Resolution No. GM/03.2014/50

Moved Cr Newman                                                        Seconded Cr Flynn  

 

 

That the application for Material Change of Use – “Storage Facility” on land situated at Fleming Drive, Roma QLD 4455 (described as Lot 3 on SP253616, CMS: 30468), be approved subject to the following conditions:

 

CONDITIONS OF APPROVAL APPLICABLE FOR STAGES 1 AND 2

 

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development Material Change of Use – “Storage Facility”, in accordance with the approved plans: 

Plan/Document number

Plan Document Name

Date

13-0705 Sheet A.000 Rev B

Site Plan As Amended in Red by Maranoa Regional Council

13/03/14

13-0705 Sheet A.001 Rev A

Site Coverage Plan

30/08/13

13-0705 Sheet A.002 Rev A

Site Locality Plan

30/08/13

13-0705 Sheet A.100 Rev A

Existing Floor Plan

08/10/13

13-0705 Sheet A.100 Rev A

Warehouse - Proposed Floor Plan

30/08/13

13-0705 Sheet A.200 Rev A

Warehouse – Proposed Elevations

30/08/13

13-0705 Sheet A.201 Rev A

Warehouse – Proposed Elevations

30/08/13

13-0705 Sheet A.200 Rev A

Existing Elevations As Amended in Red by Maranoa Regional Council

13/03/14

Ref No. 15807

Stormwater Management Report by Reid Consulting Engineers Pty Ltd.

21/11/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

 

8.      All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.  Major and minor event stormwater drainage systems are to be provided for the development site generally in accordance with the Stormwater Management Report prepared by Reid Consulting Engineers Pty Ltd dated 21 November 2013 and in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.  Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

12.  Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by           the Council.

 

13.        There must be no increases in any silt loads or contaminants, in any overland flow from the property being developed during the development process and after the development has been completed.

 

14.  The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

15.        The development will be subject to the ‘Filling and Excavation Code 5.2’ of the Roma Town Planning Scheme 2006.  Earthworks are to be undertaken in accordance with Schedule 7: “Standards for Construction Activity” of the Roma Town Council Planning Scheme 2006 and the CMDG D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

16.        All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

18.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services 

 

19.  The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

20.  The development shall be connected to an onsite effluent disposal system in      accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), at no cost to Council.

 

21.    If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

22.        Each stage of the development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

23.  All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

24.  Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

25.  Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

26.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

27.  The existing access off Fleming Drive is to be upgraded to a bitumen seal from the property boundary to the existing bitumen pavement. The width of the access is to ensure all vehicle manoeuvring will be on the sealed area.  

 

28.  Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted. Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

29.  All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

30.  Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004   Parking facilities Part 1: Off-street car parking.

 

31.  Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

32.  Provide a minimum of six (6) car parking spaces, including one (1) space for persons with disabilities for each stage, in accordance with the approved drawing 13-0705 Sheet A.000 Rev B “Site Plan” – (as amended in red and dated 13/03/14 by Council), prepared by Aspect Architects & Project Managers.

 

33.        Parking bay configurations (width and lengths) to be in accordance with AS/NZS       2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

34.  Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

35.        All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface.  The impervious areas will form a single joined surface. Surfacing shall consist of either: patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

36.  All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such        designs exist, (iv) any relevant Australian Standard that applies to that type of     work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

37.  The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

38.  Site landscaping is to be provided generally in accordance with amended drawing 13-0705 Sheet A.000 Rev B “SitePlan” – (as amended in red and dated 13/03/14 by Council),  and prepared by Aspect Architects & Project Managers. Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

39.  A fully automated irrigation system shall be installed and maintained for all landscaping, and shall be of sufficient specifications, including flow rates, to    adequately irrigate all landscaped areas within the site.

 

40.  Vegetation is to be established prior to commencement of any approved uses on the site and groundcovers should fully cover vegetated areas within one (1) year of planting.

 

41.  Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Rubbish Collection

 

42.  At all times while the use continues, waste containers shall be maintained in a    clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

43.  All waste containers shall be shielded from the view of travelling public and neighbours.

 

Avoiding Nuisance

 

44.  Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

45.  All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

46.  Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

47.  Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non- working hours.

 

48.  Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

49.  The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses. The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

50.  Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

51.  This approval is for “Storage Facility” only.

 

52.  All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

53.  This approval does not extend to accommodation units or any other form of overnight accommodation use at the site.

 

Infrastructure Contributions

 

Stage 1:

 

54.  An infrastructure contribution of $10,976.00 is payable to the Council.  Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply and community infrastructure networks.  No payment needs to be paid to Maranoa Regional Council for Stage 1 of the development before use of Stage 1 commences.  The payment is to be paid to Maranoa Regional Council within one year of the use commencing.  When the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time.

 

Stage 2:

 

55.  An infrastructure contribution of $10,976.00 is payable to the Council. Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply and community infrastructure networks. No payment needs to be paid to Maranoa Regional Council for Stage 2 of the development before use of Stage 2 commences.  The payment is to be paid to Maranoa Regional Council within one year of the use for Stage 2 commencing. When the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time.

 

56.  The payments in Conditions 54 and 55 do not include the costs of connecting the development site to the infrastructure networks within the Roma Priority Infrastructure Area.

 

57.  The payment and works required by Conditions 54 and 55 are to be made and undertaken in accordance with the Schedule of Infrastructure Charges and Works.  This Schedule is also a condition of this approval.

 

No Cost to Council

 

58.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

59.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to the Council, shall be paid to the Council prior to any approved use commencing.

 

Schedule of Infrastructure Charges and Works

 

(a)   Why the condition is required:

 

       The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Roma. The development will need to be connected to the water and transport networks of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)   Amount of the payment and works required:

 

       The payments and works required for additional impacts establishment costs upon the water, transport and community infrastructure networks are set out in Conditions 53, 54, 55 and 56

 

(c)   Details of the infrastructure for which the payment is required:

 

       Establishment costs of the following trunk infrastructure made necessary by the development –

•    Water network

•    Roads network

•    Drainage and community infrastructure  networks

 

       The establishment costs include the costs of connecting the site to the water network and the costs of connecting the site to the road and drainage network.

 

(d)   When the payment must be made:

 

       The payment must be made in accordance with Conditions 53, 54 and 56 or in accordance with the provisions of an infrastructure agreement.

 

(e)   Person to whom the payment must be made:

 

       Maranoa Regional Council

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Planning Officer

 

 

Item Number:                                    13.3

File Number: D14/19013

Subject Heading:                         Commerce Roma - Proposal for Sponsorship of Maranoa Business Awards

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

Commerce Roma, in partnership with Santos GLNG, is holding a regional business awards ceremony in Roma on 24 October 2014. The Shop Local Invest Local (SLIL) Maranoa Business Awards will be open to nominations from all businesses in the Maranoa Regional Council area. The awards will provide significant benefits to businesses who engage in the process, as they reflect on their respective operations and identify areas that require improvement.

 

 

Commerce Roma has requested a financial contribution from Council, totalling $10,000 (approximately 11% of the project budget), for the 2014 Maranoa Business Awards.

 

Resolution No. GM/03.2014/51

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

  1. Allocate financial support of $10,000 to the 2014 Maranoa Business Awards.

 

  1. Consider nominating a Councillor to represent Maranoa Regional Council on the Business Awards Sub-Committee.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Business Development

  

 

Resolution No. GM/03.2014/52

Moved Cr Denton                                                          Seconded Cr Flynn

 

That Council nominate Portfolio Chair for Economic Development, Cr. Cameron O’Neil, as Councillor representative on the Business Awards Sub-Committee.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist – Business Development/Coordinator – Elected Members & Community Engagement

 

 

Late Items

 

Item Number:                                    L.1

File Number: D14/19228

Subject Heading:                       Amendments to Infrastructure Services Capital Roadworks Program 2013/14

Author and Officer’s Title:              Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

Executive Summary: 

The approved budget for the 2013/14 reseal program is currently $4.583 million.

 

A change to the seal design process is expected to achieve improvements in the overall costs of the programmed reseals. To maximise source funding, an additional 529,485 m2 of high priority reseal projects have been identified for inclusion in the 2013/14 reseal program.

 

The recent completion of road network condition assessments has assisted in the process of identifying additional high priority reseal projects.  This report outlined the potential seal projects that the funding may be allocated to.

 

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point during the meeting, pending further clarification of the specific works contained within the officer’s report.  A ‘Mover’ and ‘Seconder’ for the draft motion was called for and recorded as follows, however, no vote was taken on the draft motion at that time:

 

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council approve the sections of road identified in the ‘Body of the Report’ to be included in the 2013/14 reseal program.

 

NO VOTE TAKEN                                                                                                               

 

 

Item Number:                                    L.2

File Number: D14/19453

Subject Heading:                         Proposed Changes to Muckadilla Waste Transfer Station

Location:                                          Muckadilla

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Muckadilla community members have proposed a solution to ongoing issues relating to the tidiness and operation of the Muckadilla Transfer Station.  It has been proposed that the gates be locked and keys be given to interested residents.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to further consider appropriate charges for the issue of keys to residents who would like to access the Waste Transfer Station.  A ‘Mover’ and ‘Seconder’ for the draft motion was called for and recorded below, however, no vote was taken on the draft motion at that time.

 

 

Moved Cr Chambers                                                     Seconded Cr Wason

 

That Council:

 

·                     Undertake a clean up of the Muckadilla Transfer Station, provide physical barriers for waste separation and install appropriate signage;

 

·                     Lock the gates at the facility and distribute keys to residents;

 

·                     Include an annual fee to be set in Council’s statutory Fees and Charges schedule for the 2014/15 financial year;

 

·                     Undertake a review after 12 months to determine the success of these changes.

 

NO VOTE TAKEN

 

Item Number:                                    L.3

 

Subject Heading:                         Council Presentation at the 2014 Surat Basin Expo Industry Forum

Applicant:                                         Australian Events

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

Council has previously resolved to provide sponsorship to the 2014 Surat Basin Energy & Mining Expo Industry Forum (GM/11.2013/22 – 13 Nov 2013). The Industry Forum is a field trip to Roma and Miles on Tuesday 17 June 2014, which will visit sites that are significant for the resource industry in the Surat Basin.


As a major sponsor of the event, Council has been requested to confirm how many presentation opportunities it would like during the event. The schedule will permit MRC presentations at the following points:

 

1.   Breakfast at Diamantina Village

2.   Coach trip from Roma to Miles

3.   The Industry Forum Dinner in Toowoomba (17 June 2014)

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point during the meeting, given that the event corresponded with another calendar event requiring Councillor attendance.

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 

 

Item Number:                                    L.4

File Number: D14/14319

Subject Heading:                         Designated Heavy Vehicle Routes

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Following the implementation of the National Heavy Vehicle Regulator (NHVR) scheme all requests for permits for the movement of multi-combination vehicles on roads under the control of a Local Authority are actioned by this regulator.  Currently, through NHVR, multi-combination vehicles (MCV) up to and including B-doubles and Type 1 road trains, can travel on any Council controlled road without restriction.  This unrestricted access is limiting Council’s ability to monitor and manage the movement of MCVs.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a future meeting of Council, following further discussion at a Councillor Workshop.

 

Resolution No. GM/03.2014/53

Moved Cr Denton                                                          Seconded Cr Chambers  

That the matter be laid on the table and be considered at an upcoming Councillor Workshop, prior to presentation at a future General Meeting of Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                    L.5

File Number: D14/20453

Subject Heading:                         Waive statutory fees for commercial use of footpaths

Location:                                          Maranoa Region

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Commerce Roma requested that Council provide support to businesses within the Maranoa Region through waiver of fees for the commercial use of footpaths.

 

Resolution No. GM/03.2014/54

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council implement the applicable Local Law process (for applications received in accordance with Local Laws, and administered through this process).   Further that Council waive the fee, until further advised, for signs and banners on the footpath that pose little or no risk to the public, subject to confirmation of the applicant’s public liability insurance policy.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    L.6

File Number: D14/20505

Subject Heading:                         Corporate Plan Extension

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Council’s first Corporate Plan covered the period 2009-2013.  The draft new Corporate Plan is underway but there are some steps that still need to be done.   The current extension was to 31 March 2014, however, further time is requested.

 

Resolution No. GM/03.2014/55

Moved Cr Wason                                                           Seconded Cr Chambers  

That the existing Corporate Plan be extended to 31 May 2014 to allow sufficient time for the new plan to be finalised and community engagement undertaken.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

  

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 9.58am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.26am

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

 

(a)      the appointment, dismissal or discipline of employees;                            

(c)      the local government budget;

(d)      rating concessions;

(e)      contracts proposed to be made by it;

(h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

 

Resolution No. GM/03.2014/56

Moved Cr Wason                                                           Seconded Cr O'Neil

 

That Council close the meeting to the public at 10.27am, and withdraw from the Agenda Item “C.2 – Engagement of Engineering Consultant to provide Engineering Services to assist Council in the delivery of Energy Sector funded Capital Works on selected work packages on Yuleba Taroom Road and Horse Creek Road” pending further negotiations on the selected work packages.  This report will again be presented at an upcoming General Meeting of Council.   

 

CARRIED                                                                                                                      8/0

 

 

Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in item “C.3 – Regional Arts Development Fund Applications from Round 3, 2013/14 Financial Year,” due to his close association with one of the writers of a submitted application put forward under the funding round, noting that this application had been withdrawn prior to Council’s consideration of the committee recommendations (therefore no conflict remained) and Cr. Flynn remained in the Chamber for discussion on the item.

 

The Mayor left the Chamber at 11.20am.

The Mayor entered the Chamber at 11.21am.

 

Resolution No. GM/03.2014/57

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council open the meeting to the public at 11.28am.

 

CARRIED                                                                                                                      8/0

 

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 11.29am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.50am.

 

 

Item Number:                                    L.1

File Number: D14/19228

Subject Heading:                       Amendments to Infrastructure Services Capital Roadworks Program 2013/14

Author and Officer’s Title:              Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

Executive Summary: 

The approved budget for the 2013/14 reseal program is currently $4.583 million.

 

A change to the seal design process is expected to achieve improvements in the overall costs of the programmed reseals. To maximise source funding, an additional 529,485 m2 of high priority reseal projects have been identified for inclusion in the 2013/14 reseal program.

 

The recent completion of road network condition assessments has assisted in the process of identifying additional high priority reseal projects.  This report outlines the potential seal projects that the funding may be allocated to.

 

Discussion:

This matter had been laid on the table at an earlier point during the meeting, pending further clarification on the specific works recommended by the reporting officer.  With this information clarified, Council resumed discussion & debate on the draft motion recorded earlier during the meeting.  The ‘Mover’ put forward an amendment to the draft motion, to which the ‘Seconder’ concurred.  The amended draft motion was recorded as follows, and put to the vote.

 

Resolution No. GM/03.2014/58

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council approve the sections of road identified in the following table, for inclusion in the  2013/14 reseal program:

 

Job Location

Length (m)

Width (m)

Area m2

Start

End

Duck Creek (Ch13.9 - Ch23.8Km) – Existing Seal -> included in Reseal Program

9,823

7

68,761

13.9

23.8

Womblebank Gap (western end)

15,000

8

120,000

15.000

35.000

Annandale Street, Injune

675

7

4,725

All

 

Coronation Street, Injune

114

18

2,052

All

 

Fifth Avenue, Injune

614

20

12,280

All

 

Flower Street, Injune

415

11

4,565

All

 

Ronald Street, Injune

340

11

3,740

All

 

Second Avenue, Injune

130

7

910

All

 

Third Avenue, Injune

260

7

1,820

All

 

Chadford Street, Wallumbilla

180

10

1,800

All

 

Hill Street, Wallumbilla

512

6

3,072

All

 

May Street, Wallumbilla

805

8

6,440

All

 

Russell Street, Wallumbilla

132

7

924

All

 

Bedwell Street, Yuleba

170

7

1,190

All

 

Perry Street, Yuleba

370

8

2,960

All

 

Orallo Road

4,600

4

18,400

6.200

9.000

46.000

46.100

51.100

52.800

Pickanjinnie North Road         

2,080

4

8,320

6.820

7.200

13.800

15.500

Womblebank Gap Road

5,800

4

23,200

14.600

20.400

Duck Creek Road

2,700

4

10,800

10.100

12.800

Iona Bardlomey Road, Wallumbilla

6,000

4

24,000

0.000

2.400

Yuleba Surat Road      

4,000

6

24,000

0.000

2.000

15.000

17.000

Tiger Scrub Road

1,100

4.5

4,950

12.300

13.400

Teelba Road

8,175

7

57,225

31.225

39.400

Bollon Road    

4,500

5.5

24,750

29.200

29.300

39.600

39.900

42.800

43.200

43.260

44.800

57.200

59.400

Injune Taroom Road

7,400

6

44,400

43.700

51.800

Gunnawarra Road

800

4

3,200

0.800

1.600

Duck Creek (Upgrade from Gravel to Seal)

5,343

7

37,401

23.800

29.100

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

 

 

 

Item Number:                                    L.2

File Number: D14/19453

Subject Heading:                         Proposed Changes to Muckadilla Waste Transfer Station

Location:                                          Muckadilla

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Muckadilla community members have proposed a solution to ongoing issues relating to the tidiness and operation of the Muckadilla Transfer Station.  It has been proposed that the gates be locked and keys given to interested residents.

 

Discussion:

Earlier during the meeting, Council had laid the matter on the table pending further officer recommendation on applying a charge on the issue of keys for access to the facility.  This information now to hand, Council resumed discussion and debate on the matter.  A ‘Mover’ and ‘Seconder’ for the draft motion had been obtained earlier during the meeting.  An amendment to the draft motion was put forward by the ‘Mover’ with the ‘Seconder’ concurring.  Council then commenced debate on the draft motion.

 

Resolution No. GM/03.2014/59

Moved Cr Chambers                                                      Seconded Cr Wason  

That Council:

 

  • Undertake a clean up of the Muckadilla Transfer Station, provide physical barriers for waste separation and install appropriate signage;

 

  • Lock the gates at the facility and make keys available for residents to access the site by way of an initial bond payment of $50 per key;

 

  • Review the bond and replacement key charges as part of the 2014/15 financial year setting of fees and charges;

 

  • Undertake a review after 12 months to determine the success of these changes.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                    L.3

File Number: D14/19678

Subject Heading:                         Council Presentation at the 2014 Surat Basin Expo Industry Forum

Applicant:                                         Australian Events

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

 

Council has previously resolved to provide sponsorship to the 2014 Surat Basin Energy & Mining Expo Industry Forum (GM/11.2013/22 – 13 Nov 2013). The Industry Forum is a field trip to Roma and Miles on Tuesday 17 June 2014, which will visit sites that are significant for the resource industry in the Surat Basin.


As a major sponsor of the event, Council has been requested to confirm how many presentation opportunities it would like during the event. The schedule will permit MRC presentations at the following points:

 

1.   Breakfast at Diamantina Village

2.   Coach trip from Roma to Miles

3.   The Industry Forum Dinner in Toowoomba (17 June 2014)

 

 

Resolution No. GM/03.2014/60

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council:

 

  • Confirms its interest in presenting at the Breakfast (Diamantina Village) and the Industry Forum Dinner in Toowoomba;

 

  • Nominate the Mayor & Cr. O’Neil to attend to Industry Forum (travelling from Roma to Toowoomba) on 17 June 2014 - noting that the Surat Basin Energy & Mining Expo will be held in Toowoomba on the following days (18 & 19 June 2013), and that 2 complimentary tickets have been provided for the complete tour;

 

  • Nominate the Mayor & Cr. O’Neil to speak/present at the Breakfast (Diamantina Village) and the Industry Forum Dinner in Toowoomba. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Business Development/Coordinator Elected Members & Community Engagement

 

 

Item Number:                                    C.1

File Number: D14/18494

Subject Heading:                         Tender Assessment - Fairview Road Detailed Design

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

This assessment was for the detailed design of pavement widening and reconstruction of Fairview Road (Chainage 5.0km – CH 30.5km). Tenderers were selected from the Panel of Providers – Engineering Services - 13/36. The quotation specifications were sent on 20 February 2014 with a closing date of 7 March 2014.

 

Resolution No. GM/03.2014/61

Moved Cr Denton                                                          Seconded Cr Wason  

That Council:

 

  1. Award a contract to Highland Infrastructure Group for Fairview Road Detailed Design (Chainage 5km – 30km), for the amount of $233,147 (excl. GST), subject to the receipt by Council of the GLNG purchase order, inclusive of Council’s service charge.

 

  1. Advise unsuccessful tenderers of the appointed Contractor.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    C.2

File Number: D14/18787

Subject Heading:                         Engagement of Engineering Consultant to provide Engineering Services to assist Council in the delivery of Energy Sector funded Capital Works on selected work packages on Yuleba Taroom Road and Horse Ck Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

 

Item withdrawn from the Agenda as per Resolution No. GM/03.2014/62.

 

 

Cr. Flynn declared a potential perceived conflict of interest in the following item, due to his close association with one of the writers of a submitted application put forward under the funding round, noting that this application was withdrawn prior to Council’s consideration of the committee recommendations (therefore no conflict remained) and Cr. Flynn remained in the Chamber for discussion on the item.

 

Item Number:                                    C.3

File Number: D14/19274

Subject Heading:                         Regional Arts Development Fund Applications from Round 3, 2013/14 Financial Year

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed funding applications for arts and cultural projects and activities submitted under Round 3 of the 2013/14 financial year funding.

 

Resolution No. GM/03.2014/63

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations, approving the following projects:

 

Applicant

Project Description     

RADF Approval

$

Total Project

$

Bymount Creative Circle

2 day workshop creating Mirrored Mosaics

3,480

5,355

Roma Writers’ Group

2 day workshop to develop writing skills           

3,350

6,240

Injune Kindergarten

1 day puppet workshop

1,900

2,930

Surat on Balonne Gallery

Series of workshops aimed to enhance the ‘On the Move’ exhibition, drawing locals and tourists to the facility

12,267

20,197

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

Discussion Continued:

Cr. Newman advised Council that, through the application submission process under the current RADF round, a submitted project that did not meet the RADF guidelines was identified as a valuable project for the community.  Cr. Newman put forward a recommendation for Council’s consideration of this project, as recorded below:

 

Resolution No. GM/03.2014/64

Moved Cr Newman                                                        Seconded Cr Chambers

 

That Council:

 

1.    Approve for requested financial assistance of $2,900 for the project described as “Quilt in a Day,” to be held in Wallumbilla and Roma.  This project is to be included in the list of projects Council has received funding for from the ‘Community Drought Fund’ released by the Department of Communities, Child Safety & Disability Services.  This approval is subject to the project meeting the guidelines and available funds.

 

2.    If eligible, explore opportunities to provide this workshop in other localities across the region.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Community Services/(Acting) Coordinator – Local Development & Council Events

 

 

 

Item Number:                                    C.4

File Number: D14/19458

Subject Heading:                         Request for Sponsorship From Regional Achievement and Community Awards

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Council had received a request for sponsorship for the 2014 Queensland Regional Achievement and Community Awards.  The launch will be held in Roma on 12 June 2014.

 

Resolution No. GM/03.2014/65

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council sponsor the Regional Achievement and Community Awards by way of contributing funds of $1,500.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/18458

Subject Heading:                         Offer of lease of land for expansion of carparking in Roma CBD

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council had received an offer to a lease a parcel of land located on Wyndham St for use as off-street car parking.

 

Resolution No. GM/03.2014/66

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council thank the applicant for their offer to lease a parcel of land in Wyndham Street for use as off street car parking, however, the offer is declined at this time due to the associated additional costs for capital improvements and the proposed lease charges.

 

MOTION LOST (The Mayor exercised his Casting Vote against the motion)                       4/5

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Resolution No. GM/03.2014/67

Moved Cr Flynn                                                             Seconded Cr Newman

That Council continue negotiations with the proprietor for a 6 year period, with lease payments negotiated on the basis of independent market rental costs being obtained.

 

CARRIED (The Mayor exercised his Casting Vote in favour of the motion)                        5/4

 

Responsible Officer

Manager – Infrastructure Planning & Design/Manager

 

 

 

 

Item Number:                                    LC.2

File Number: D14/18824

Subject Heading:                         Award of NDRRA Tender 14022 (Parks & Additional Roads)

Author and Officer’s Title:                 Hamid Ashtari, Specialist - Senior Engineer

Executive Summary: 

This contract is for the restoration of flood damage on sections of Fourth Ave, Ronald St, Amby North Rd, Blue Hills Rd, Warrong Rd and Hoganthulla Rd, as well as repairs to parts of the Mitchell River Walk, Roma parks and Mitchell parks.

 

Resolution No. GM/03.2014/68

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council award the tender to FKG for the specified sections requiring restoration from flood damage for the sum of $1,984,669.84 (Excluding GST).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Senior Engineer

 

 

Item Number:                                    LC.3

File Number: D14/19527

Subject Heading:                         Regional Waste Strategy

Location:                                          Maranoa Region

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Consulting firms were invited to submit quotations to undertake the development of a regional waste strategy for Maranoa Regional Council.   

 

Resolution No. GM/03.2014/69

Moved Cr Chambers                                                      Seconded Cr O'Neil  

 

That Council:

 

  1. Award the development of the waste strategy to Waste Solutions Australia at a cost of $104,025.90 (including GST), which includes the Arup option to investigate alternative waste technologies for the future.

 

  1. Advise other consulting firms in writing of their unsuccessful submissions.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                    LC.4

File Number: D14/20192

Subject Heading:                         Quarry Water Truck

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

Roma Quarry is currently using an eight wheel Acco water truck, Unit 315, which was allocated to the quarry as a short term solution for dust suppression.  This water truck has been used for over two (2) years and is now past its useful life. A replacement water truck was planned for Council’s consideration in the 2014/15 budget deliberations; however the condition of the water truck has prompted an earlier solution.

 

 

 

Resolution No. GM/03.2014/70

Moved Cr Wason                                                           Seconded Cr Denton  

That Council approve funding to the value of $235,000 (being the allocation of unspent capital budget funds for the 2013/14 financial year), towards the purchase of a second hand articulated water truck suitable for quarry operations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 

 

Item Number:                                    LC.5

File Number: D14/20383

Subject Heading:                         Review of Organisational Structure Infrastructure Services

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The Director Infrastructure Services has been working closely with the Infrastructure Services management team, Councillors and Chief Executive Officer to review Council’s Infrastructure operations.

 

The report included, for Council’s preliminary consideration, a revised structure (as presented by the Director) that:

 

  • builds on the learnings from the last 12 months (initial restructure);  and
  • takes into consideration Council’s plans for the future.  

 

Resolution No. GM/03.2014/71

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council:

 

  1. Give its in principle support for the proposed structure, as presented,  to proceed to a consultation period with the findings to be brought back to the next Council meeting for further consideration by Council.

 

  1. Approve the term position of Project Manager (reporting to the Director Infrastructure Services), and that negotiations proceed as a matter of priority.

 

  1. Authorise the Chief Executive Officer to consult with appropriate key external stakeholders with respect to the proposed changes.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 


CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.23pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 9 April 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.