Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 9 April 2014 commencing at 9.00am

 

ATTENDANCE

 

Deputy Mayor Cr W S Wason chaired the meeting with Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Airports (Roma, Injune, Surat & Mitchell) – Ben Jones, Manager Planning & Building Development – Danielle Pearn, Manager Infrastructure Contracts & Engineering Services Peter Weallans, Local Development Officer Injune – Amanda Whitney, Engineer – Paul Cummins, Manager Economic & Community Development – Ed Sims.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.06am, noting that Cr. Schefe would be a late arrival at the meeting due to his attendance at a meeting with PCYC representatives.

 

APOLOGIES   

 

Resolution No. GM/04.2014/01

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That apologies be received and leave of absence granted for Cr. Loughnan for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM/04.2014/02

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That the minutes of the General Meeting (5-26.03.14) held on 26 March 2014 be confirmed.

 

CARRIED                                                                                                                      7/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 


Presentations/Petitions and Deputations

 

A letter of petition regarding heavy vehicle parking was dealt with under item number L.1.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/22969

Subject Heading:                         Delegation to the Chief Executive Officer

Author and Officer’s Title:                 Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

This report sought Council's approval of a delegation under the Local Government Act 2009 to the Chief Executive Officer.

 

Resolution No. GM/04.2014/03

Moved Cr Chambers                                                      Seconded Cr Price  

Council resolves to delegate to the Chief Executive Officer, the exercise of its powers (under the Local Government Act 2009) in the terms of the tabled Instruments of Delegation in relation to the power to sign documents on behalf of Council.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services

 

Corporate, Community & Commercial Services

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to his personal business operations out of the Roma Airport, and left the Chamber at 9.11am, taking no further part in discussion or debate on the matter.

 

Item Number:                                    11.1

File Number: D14/20467

Subject Heading:                         Queensland Government Air Wing dispute of passenger tax charges

Location:                                          Roma Airport

Applicant:                                         Queensland Government Air Wing

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

Queensland Government Air Wing is disputing Passenger Tax charges issued for the month of October 2013 totalling $404.80 (GST Inclusive). Passenger Tax Charges have never been issued previously, and Council has since late last financial year applied Passenger Tax as charter operators are identified.

 

QLD Government Air Wing has also disputed being classified as a charter aircraft, however, the aircraft is registered to the State of Queensland and has a weight above that which is allowed to park on the General Aviation apron.  For this reason, the aircraft also needs to be accounted for in the flight schedule as availability of parking can be limited with other aircraft using the high strength apron. The aircraft can carry a passenger load of 13 passengers.

 

 

Resolution No. GM/04.2014/04

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council apply the Passenger Tax charges to the QLD Government Air Wing as per the adopted Fees and Charges.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 9.12am.

 

Cr. Schefe entered the Chamber at 9.14am.

 

Item Number:                                    11.2

File Number: D14/22738

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          St Lucia, Twin Waters

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/04.2014/05

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council approve the attendance of representing Councillors at the following  upcoming conferences:

 

·    Cr. O’Neil at the UQ School of Architecture Review on 17 April 2014 at the St Lucia UQ Campus in Brisbane;

 

·    Cr. Wendy Newman at the 3rd Local Government Finance Summit on 7 May 2014 at Twin Waters;

 

  • The Mayor at the LGAQ Civic Leaders Summit on 8 – 9 May at Twin Waters.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/20431

Subject Heading:                         Change Bassett Court classification from Access Place to Access Street

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received requests seeking clarification of which user has right of way at the intersections of Bassett Court and Edna Street, and Bassett Court and Alexander Avenue.

 

In order to remove ambiguity by installing either regulatory signage or lines, the classification of Bassett Court needs to be changed to give it precedence in the road hierarchy.

 

Discussion:

Cr. O’Neil foreshadowed that he would likely move an amendment to the draft motion pending further technical advice from the Director of Infrastructure Services.  The Chair called for and received a ‘Mover’ and ‘Seconder’ for the draft motion as recorded below, however, no vote was taken on the motion at that time.

 

 

Moved Cr O'Neil                                                            Seconded Cr Newman  

That:

 

  • The classification of Bassett Court be changed to ‘Access’ Street; and,

 

  • The Road Register be amended to reflect this classification change

 

NO VOTE TAKEN

 

 

Discussion Continued:

The Director of Infrastructure Services provided additional technical information for Council’s consideration.  As a result,  Cr. O’Neil moved an amendment to the draft motion, the ‘Seconder’ concurred with the amendments proposed.  The amended draft motion was then put to the vote and the outcome recorded as follows:

 

Resolution No. GM/04.2014/06

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That:

 

  • The classification of Bassett Court be changed to ‘Access’ Street;

 

  • The Road Register be amended to reflect this classification change;

 

·    Council endorse further investigation for development of traffic calming measures for vehicles travelling on Bassett Court;

 

·    Give way signs be installed on Alexander Avenue & Edna Street (running east-west) immediately.

 

CARRIED                                                                                                                      5/3

 

Responsible Officer

Specialist – Infrastructure Planning

 

 

 

Item Number:                                    12.2

File Number: D14/22084

Subject Heading:                         Naming of New Street

Location:                                          Roma

Applicant:                                         Ducmar Investments Pty Ltd

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

A name was sought for the new Street in Stage 1 of the Roma One Development.

 

Resolution No. GM/04.2014/07

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council name the new street in the Roma One Development ‘Wormwell Drive.’

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

 

Development, Facilities & Environmental Services

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him owning the parcel of land on which Mt Saltbush Quarry is sited;  the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry will be a market competitor of the applicant, in the event that Council approve the application presented.  Cr. Wason requested a nomination for the role of Acting Chair, this nomination was received and voted on accordingly.

 

Cr. Wason left the Chamber at 9.27am, taking no further part in discussion or debate on the matter. 

 

Resolution No. GM/04.2014/08

Moved Cr Denton                                                          Seconded Cr Schefe

 

That Cr. O’Neil be nominated ‘Acting Chair’ in the absence of the Deputy Mayor following his declaration of a ‘Conflict of Interest’ in the following item.

 

CARRIED                                                                                                                      6/0

 

 

 

Item Number:                                    13.1

File Number: D14/20266

Subject Heading:                         Material Change of Use - "Extractive Industry" (2013/18719)

Location:                                          40742 Warrego Highway, Jackson QLD 4426 (Lot 26 on Plan BWR145 and Lot 28 on BWR122)

Applicant:                                         Annejeda Pty Ltd C/- StruXi Design

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary:

The application sought approval for a Material Change of Use - "Extractive Industry”, on land at 40742 Warrego Highway, Jackson QLD 4426 (described as Lot 26 on Plan BWR145 and Lot 28 on Plan BWR122).

 

The application is subject to Impact Assessment against the relevant provisions of Bendemere Shire Planning Scheme 2006 including the Desired Environmental Outcomes and Rural Zone Code. 

 

Public notification was carried out between 6 December 2013 and 10 January 2014.   One submission was received during this period.

 

 

Resolution No. GM/04.2014/09

Moved Cr Newman                                                        Seconded Cr Flynn  

 

That Council approve the application for Material Change of Use - "Extractive Industry”, on land at 40742 Warrego Highway, Jackson QLD 4426 (described as Lot 26 on Plan BWR145 and Lot 28 on Plan BWR122), subject to the following conditions:

 

Preamble

 

1.       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.       The relevant planning scheme for this Development Approval is the Bendemere Shire Planning Scheme 2006. All references to the ‘Planning Scheme’ and ‘Planning Scheme Schedules’ within these conditions refer to the above Planning Scheme.

 

3.       Prior to commencement of use, the applicant shall contact Council to arrange a development compliance inspection.

 

4.       All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorized harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity. 

 

5.       Queensland Rural Fire Service has advised construction standards for building in a medium bushfire risk area will apply.  Building construction is to accord with the Building Code of Australia and State Planning Guidelines for building in bushfire prone areas.

 

Use

 

1.       The approved development is a Material Change of Use to establish an Extractive Industry (100,000 tonnes per annum) as shown on the approved plans.

 

2.       All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted within these conditions.

 

 

Approved Plans and Documents

 

3.       Maintain the approved development - Material Change of Use - Extractive Industry (100,000 tonnes per annum), in accordance with the following approved plans, subject to and modified by any conditions of this approval:

Plan/Document number

Plan/Document name

Date

1188.12735 Sheet 002 Issue B

Site Plan

prepared by StruXi design

20/02/13

1188.12735 Sheet 003 Issue B

Locality Plan

prepared by StruXi design

26/02/13

1188.12735 Sheet 101 Issue A

Office Floor Plan

prepared by StruXi design

26/08/13

1188.12735 Sheet 401 Issue A

Office Elevations Sheet 1 of 2

prepared by StruXi design

26/08/13

1188.12735 Sheet 402 Issue A

Office Elevations Sheet 2 of 2

prepared by StruXi design

26/08/13

 

Site Based Management Plan Lot 26 on BWR145 & Lot 28 on BWR122 40742 Warrego Highway, Jackson, QLD 4426 prepared by StruXi design

 

D5

CMDG – Stormwater Drainage Design Guidelines

03/2012

D6

CMDG – Site Regarding Design Guidelines

03/2012?

 

4.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

5.       This approval relies on the environmental authority (and its related documents)  applicable to the site to provide the basis for managing environmental impacts and this approval also relies on the entity approving and managing the environmental authority to meet its responsibilities. The Council will not take any responsibility for the management of environmental impacts unless and until the entity (or its legal successors) is unable to act.

 

The standards and approval of civil works and services are the responsibility of the Council but subject to environmental impact management requirements that may be imposed by the environmental authority (or any approval that effectively replaces that environmental authority).

 

Operating Hours

 

6.       Hours of operation, including the transporting of material from the site are restricted to 6:00am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays.

 

The quarry operator may apply to Council to vary the hours of operation for a particular project, where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to the duration of the project, and may be rescinded by the Council on seven days notice if the extended hours of operation are considered to be causing undue nuisance or disruption to other persons.

 

 

 

 

Amenity

 

7.       Any advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme.

 

8.       Effluent storage and removal must not have an adverse effect on the surrounding areas and must not cause nuisance to neighbouring properties.

 

9.       Waste containers shall be maintained in a clean and tidy state at all times while the use continues, and shall be emptied, and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

10.     The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

11.     Extraction areas, access and site roadways and surrounds shall be kept in an orderly fashion and free of rubbish.

 

12.     No nuisance is to be caused to adjoining properties and their occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

13.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

Earthworks

 

14.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

15.     Erosion and Sediment Control is to be managed as shown in the Site Based Management Plan Section 4.3 prepared by StruXi Design.

 

16.     Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (Institute of Engineers Australia).

 

17.     Where it is necessary for a road and/or drainage system to be reinstated or cleaned up as a result of erosion and/or sedimentation from the site, such works must be undertaken at the developer’s expense.  Such works shall be undertaken immediately, where it is a potential hazard to pedestrians and/or passing traffic.

 

Provision of Services

 

18.     An onsite sewerage system may be installed, and shall be designed in accordance with Schedule 5 – Standards for Sewerage Supply of the Planning Scheme. An additional development permit for plumbing and drainage works shall be sought from Council for any proposed onsite sewerage system.

 

19.     The site must be provided with an on-site water supply with sufficient capacity to meet all operational needs, including watering to minimise dust nuisance.  A potable water supply sufficient to meet the needs of staff and visitors to the site shall also be supplied.

 

20.     All supplies of potable water and disposal of waste water is to be by a suitably licenced contractor.

 

21.     Electrical supply provision may be by onsite generation.

 

Stormwater and Drainage

 

22.     Stormwater, is to be managed as shown in the Site Based Management Plan Section 4.3 prepared by StruXi Design and in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

23.     The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely, and that no nuisance of ponding is created within the vicinity of the development.

 

24.     There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed, either during the development process or after the development has been completed.

 

Access, Car parking and Manoeuvring

 

25.     All weather vehicle access shall be provided for traffic movement within the development site.

 

26.     Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site.

 

Environmental Management

 

27.     The Environmental Protection Act 1994 states that a person must not carry out any activity that causes, or is likely to cause, environmental harm unless the person takes all reasonable and practicable measures to prevent or minimise the harm.  Environmental harm includes environmental nuisance.  In this regard, persons and entities involved in the operation of the approved development are to adhere to their ‘general environmental duty’ to minimise the risk of causing environmental harm to adjoining premises.

 

28.     At the end of operations, remediation of the site is to occur in consultation with the landowner, generally in accordance with the program shown in the Site Based Management Plan Section 3.5, (prepared by StruXi Design), and also in accordance with the current Environmental Authorities.

 

29.     The operator is to develop and implement appropriate bushfire mitigation plans for the development site prior to commencement of the use.

 

Conditions if environmental approval ceases to have effect

 

30.     If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions, requirements and obligations of the original environmental approval given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

Fees, Infrastructure Charges and Impact Contributions

 

31.     A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A, attached to and forming part of these conditions.

 

 

32.     All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter.  Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

33.     All fees, rates, interest and other charges levied on the property, shall be paid in accordance with the rate at the time of payment.

 

Complete and Maintain

 

34.     Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

35.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

Repair Damaged Infrastructure

 

36.     The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets, signs etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

37.     Council is to be indemnified against any claims arising from works carried out by the applicant on Council’s property.

 

No Cost to Council

 

38.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

39.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to the Council, shall be paid to the Council prior to any approved use commencing.

 

Latest versions

 

40.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Application Documentation

 

41.     It is the developer’s responsibility to ensure all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’.

 

Electricity Easement

 

42.     All easement conditions must be maintained.

 

43.     No aspect of the development or activities associated with the development are to occur within the existing easement.

 

44.     No aspect of development is to cause subsidence, ground instability or changes in ground level within the easement area or within 10 metres of either side of the SWER line.

 

45.     Electricity infrastructure within the proposed development site is adequately

protected and Ergon Energy has unrestricted access for maintenance and operation needs. Note: an Ergon Energy lock can be provided.

 

46.     Electrical safety clearances for both the SWER line and 132 kV Powerline must be maintained at all times. All works must comply with the Electrical Safety Act 2002 (the Act). Note: the SWER line may need to be moved to comply with the Act and this condition.

 

47.     No significant increase in airborne pollutants (ie. dust) is to occur as a result of the proposal, to limit adverse impacts on electrical infrastructure.

 

48.     Should changes to Ergon Energy infrastructure be proposed or required, including to the SWER line, as part of the development, those changes are made with Ergon Energy's consent and at the developer/owner's expense.

 

49.     The developer will be required (if needed) to negotiate electricity supply arrangements by applying in writing to Ergon Energy, or by contacting Ergon Energy on 13 10 46. Early contact is recommended. Should the development require permanent electrical distribution infrastructure for its ongoing operations (eg. Pad mounted transformers), early contact with Ergon Energy (ie. prior to detailed design) can ensure any requirements are accounted for in a timely and efficient manner.

 

Charges Schedule A - Local Roads Additional Impacts

 

1.       This condition is required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.       A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.       The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.       The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.       The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

6.       Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

7.       Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.       These charges can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Planning Officer

 

At cessation of the abovementioned item, Cr. Wason entered the Chamber and assumed the Chair at 9.32am.

 

Item Number:                                    13.2

File Number: D14/20909

Subject Heading:                         Future use of Maranoa Retirement Village Facilities

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council had received correspondence from the Booringa Action Group (BAG) enquiring as to Council’s future plans for the former Maranoa Retirement Village buildings and surrounds.  BAG have  requested that the retirement village buildings be used to house a more permanent WORK Camp facility. 

 

As the Maranoa Retirement Village has been closed for nearly 12 months, it is timely that Council now consider the future of the site.

 

 

 

 

 

 

Resolution No. GM/04.2014/10

Moved Cr Schefe                                                           Seconded Cr Chambers  

 

That Council:

 

1.    Approach the Department of Justice and Attorney General and commence communications in regard to the WORK program relocating to the former Maranoa Retirement Village.

 

2.    Provide the Maranoa Retirement Village Auxiliary with a timeframe (no later than 30 June 2014) for removal all equipment belonging to the organization with all fixtures to remain on site.

 

3.    Contact the Department of Natural Resources and Mines to explore the opportunity to convert tenure type from reserve to freehold.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.3

File Number: D14/20948

Subject Heading:                         Mandandanji Park Bungil Creek

Location:                                          Roma

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Mandandanji Cultural Heritage Services Pty Ltd have developed a future development plan for the Mandandanji Park that is being developed near the Bungil Creek bridge crossing on the Warrego Highway Roma.

 

As the park is located on a reserve managed by Council, Council’s formal consideration of the plans were sought.

 

Resolution No. GM/04.2014/11

Moved Cr Price                                                             Seconded Cr Chambers  

 

That Council:

 

1.    Apply to the Department of Natural Resources and Mines to have part of the reserve excised and the type of reserve changed from “Water and Road Reserve” to “Cultural Reserve” or similar.

 

2.    Support in principle Mandandanji Cultural Heritage Services Pty Ltd’s future plans for the site, being construction of a yarning circle, additional display case and toilet block on the site, subject to issues relating to allowable development on this reserve type being resolved.

 

3.    Refer the matter of water connection costs to the 2014/15 budget deliberations.  (Connection costs are estimated at $11,968.44).

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.4

File Number: D14/23163

Subject Heading:                         Support for Outback Queensland Tourism Association's application for Contestable Funding.

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 

The Queensland Government is currently accepting applications from Regional Tourism Organisations, (RTOs) for their 2014/2015 Contestable Grant Scheme. This program provides opportunity for RTOs to apply for additional funding for specific marketing and promotional campaigns.

 

In the 2013/14 financial year, Outback Queensland Tourism Association (OQTA) was successful in their application for a Contestable Grant and was subsequently able to leverage their marketing allocation to obtain an additional $652,000. This funding was used to promote the highly successful “Eventures” campaign.

 

OQTA are inviting all Local Government members and Associations in Outback Queensland to partner with them for additional funding under the RTO Contestable Grant Scheme in 2014/15. Should Council choose to participate, a letter will be required confirming the financial contribution.

 

Based on the 2013/14 budget allocation, this report proposed that if Council chooses to partner with OQTA in their Contestable Grant application, then an amount of $13,000 would be recommended.  At worse case this may be matched $ for $ or at best $ for $1.5.

 

If the application is successful, OQTA will promote “Eventures” as the call to action, providing opportunity for the Maranoa to promote our major events both within and outside of the Outback Queensland region. 

 

Resolution No. GM/04.2014/12

Moved Cr Price                                                             Seconded Cr Newman  

 

That Council:

 

1.   Support Outback Queensland Tourism Association in their application under the RTO Contestable Grant Scheme.

2.   Contribute an amount of $13,000 toward the application of OQTA in the RTO Contestable Grant Scheme 2014/15.

3.   Write a letter of support for the application of OQTA in the RTO Contestable Grant Scheme, confirming their nominated financial contribution.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Tourism

  

 


Status Report

 

Corporate, Community & Commercial Services

 

Item Number:                                    15.1

File Number: D14/19469

Subject Heading:                         Drought Assistance funding - events and programs

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Month & Year of Report:                    April 2014

Name of Department:                        Community Services

 

Executive Summary: 

The Department of Communities, Child Safety and Disability Services has provided Maranoa Regional Council with $50,000 funding as part of the Drought Relief Assistance Scheme.

 

All events and projects were approved by the Department prior to being committed and delivered. 

 

Confirmed events and projects coordinated throughout the Maranoa Region, and applicable funding allocations were provided to Council for information purposes.

 

 

Resolution No. GM/04.2014/13

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council receives and notes the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

 

LATE ITEMS

 

Item Number:                                    L.1

File Number: D14/24368

Subject Heading:                         Letter of Petition - Heavy Vehicle Parking

Location:                                          Garden Street, Yuleba

Applicant:                                         Various Residents

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter of petition had been received from a number of residents residing on Garden Street Yuleba, who are concerned about an increasing volume of trucks turning into Stephensen Street from the highway and travelling along Garden Street. 

 

Residents advise that the heavy vehicles are creating noise and dust at all hours of the night and day, impacting local residents in the vicinity.

 

 

 

 

 

 

 

Resolution No. GM/04.2014/14

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

1.      Receive and note the petition tabled;

 

2.      Be provided with a follow up report detailing investigations into the matters raised.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement/Director Infrastructure Services

 

 

Item Number:                                    L.2

File Number: D14/24590

Subject Heading:                         Maranoa Water Supply - pH Correction

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Council awarded Tender 14019 to Akwa-Worx Pty Ltd for the supply, installation and commissioning of Chlorine Disinfection Dosing systems at up to 15 sites in towns in the region centred around Roma.

 

Akwa-Worx Pty Ltd have put forward a proposal that will result in significant future cost savings, and increase the effectiveness of the water disinfection process.

 

 

Resolution No. GM/04.2014/15

Moved Cr Schefe                                                           Seconded Cr O'Neil  

 

That Council:

 

1.        Incorporate an increase to the expenditure budget of $103,192 (excl. GST) funded by increased water revenue estimates.

 

2.        Award a Variation to Akwa-Worx Pty Ltd, for that amount, for the addition of supply, installation and commissioning of PH correction dosing equipment.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory/Specialist Strategic Finance

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.03am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.45am

 


CONFIDENTIAL ITEMS

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

         

          (a)      the appointment, dismissal or discipline of employees;

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/04.2014/16

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council close the meeting to the public at 10.46am.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Newman left the Chamber at 10.50am.

Cr. Newman entered the Chamber at 10.53am.

 

Cr. Wason declared a perceived ‘Conflict of Interest’ in item C.2 “Business Activities Report Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry is a market competitor of the Council owned and operated Roma Quarry.  Cr. Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

Cr. O’Neil left the Chamber at 11.45am.

Cr. O’Neil entered the Chamber at 11.55am.

 

Cr. Flynn left the Chamber at 12.05pm.

Cr. Flynn entered the Chamber at 12.14pm.

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 12.49pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 1.18pm

 

 

Resolution No. GM/04.2014/17

Moved Cr O'Neil                                                            Seconded Cr Schefe

That Council open the meeting to the public at 1.36pm.

 

CARRIED                                                                                                                      8/0

 

 

 

 

Item Number:                                    C.1

File Number: D14/22891

Subject Heading:                         Engagement of Engineering Consultant to provide Engineering Services to assist Council in the delivery of Energy Sector funded Capital Works on selected work packages on Yuleba Taroom Road and Horse Ck Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council is undertaking the project management of substantial capital upgrade works on its road network on behalf of APLNG Origin.

 

The upgrade works involve a number of projects identified in the APLNG Road Impact Assessments (RIA). The total estimated cost of works on the Yuleba Taroom Road, Reedy Creek Road and Horse Creek Road is in the order of $55 million of which approximately $10.5 million has been completed to date.

 

Resolution No. GM/04.2014/18

Moved Cr Schefe                                                           Seconded Cr O'Neil  

 

That Council engage Brandon & Associates Pty Ltd on an hourly rate basis from the Panel of Preferred Suppliers – Engineering Services Arrangement 13/36, to provide Engineering Services associated with the delivery of Council’s Energy Sector funded Capital Works identified as Work Packages WP2d (Yuleba Taroom Road) and WP4 (Horse Creek Road). 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

Cr. Wason declared a perceived ‘Conflict of Interest’ in the following item, due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Mt Saltbush Quarry is a market competitor of the Council owned and operated Roma Quarry.  Cr. Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

 

Item Number:                                    C.2

File Number: D14/21126

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    February 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/04.2014/19

Moved Cr Denton                                                          Seconded Cr Flynn  

 

That Council receive and note the Officer’s report as presented.

 

CARRIED (Cr. Wason voted in favour of the motion)                                                       8/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    C.3

File Number: D14/21567

Subject Heading:                         Application for Rates payment arrangement

Location:                                          Surat

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant has proposed to pay off outstanding rates over a timeframe that exceeds Council’s adopted policy.

 

Resolution No. GM/04.2014/20

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council accept the applicant’s proposed payment plan of $500 per month until 30 June 2018 which would repay rates in full (including rates in arrears and estimated future rates).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.4

File Number: D14/24661

Subject Heading:                         Minor Amendments to Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council approval for a  number of recommended minor adjustments to the Organisational Structure.

 

Resolution No. GM/04.2014/21

Moved Cr O'Neil                                                            Seconded Cr Price  

 

That Council approve the following organisational structure amendments:

 

·    Retitle the position of Mungallala – Library Service Officer to Mitchell/Mungallala – Library Service Officer;

 

·    Remove the Mitchell – Library/Gallery Service Officer casual position from the organisational chart;

 

·    Remove two Personal Care Assistant – Wallumbilla positions from the organisational chart due to extended vacancies.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer/Manager – Human Resources

 

 

Item Number:                                    C.5

File Number: D14/22375

Subject Heading:                         Young Endeavour Youth Scheme Scholarship 2014

Author and Officer’s Title:                 Amanda Whitney, Local Development Officer - Injune

Executive Summary: 

Maranoa Regional Council offers a Young Endeavour Youth Scheme Scholarship to one young person from the Maranoa Region each year.   Applications for the 2014 scholarship opened on 17 February and closed on 24 March.   Received applications were assessed by the selection panel on 28 March.

 

Resolution No. GM/04.2014/22

Moved Cr Flynn                                                             Seconded Cr Schefe  

 

That Council endorse the panel’s nomination for the 2014 Young Endeavour Scholarship, being Amy Garland.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Local Development Officer - Injune

 

Item Number:                                    C.6

File Number: D14/21797

Subject Heading:                         Roma Saleyards - Service Agreement Renewal Movement of Cattle - Request for Variation to Service Agreement

Applicant:                                         Grumpy Yard Management Pty Ltd

Author and Officer’s Title:                 Sharon Frank, Director - Corporate, Community & Commercial Services/Terrance Hyland, Manager Saleyards

Executive Summary: 

The current Service Agreement for the Movement of Cattle at the Roma Saleyards is due to expire on 30 April 2014.  Council has the option to renew the agreement for a second term at its sole discretion subject to clause 5.2 of the agreement. Furthermore, the current contractor has requested a variation to the agreement.

 

Resolution No. GM/04.2014/23

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council:

 

1.   Exercise the option to renew the Service Agreement for the Movement of Cattle at the Roma Saleyards with Grumpy Yard Management Pty Ltd for a second term of two years commencing 1 May 2014 and expiring 30 April 2016.

 

2.   Agree to vary the Services Agreement, Appendix 2 Service Fee Rates per Head for the Tuesday Liveweight Store Sales and Special Liveweight Store Sales as follows:

 

Tuesday Liveweight Store Sales and Special Liveweight Store Sales

Cattle Numbers

Rate

0 to 750 cattle

$2,245.00

751 to 1,500 cattle

$2.20 per head

1501 to 2000 cattle

$2.00 per head

2001 to 3500 cattle

$1.90 per head

3501 to 5000 cattle

$1.80 per head

5001 to 6500 cattle

$1.65 per head

6501 to 8000 cattle

$1.45 per head

8001 to 9500 cattle

$1.40 per head

9501 to 11000 cattle

$1.35 per head

11001 to 12500 cattle

$1.30 per head

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Saleyards

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/21131

Subject Heading:                         Tender 14020 - Supply, Lay and Compact Asphalt

Author and Officer’s Title:                 Paul Cummins, Engineer

Executive Summary: 

Origin Energy APLNG has funded the upgrade of the intersection between Roma Taroom Road and Wybara Road and Council are completing the construction of these works. Part of this contract involves the supply, laying and compacting of DG14 asphalt. The purpose of this tender is to provide this asphalt surface.

 

Resolution No. GM/04.2014/24

Moved Cr Schefe                                                           Seconded Cr Price  

That Council award Tender and Contract to Boral Resources PTY Limited for the amount of $226,473.78 (excl GST), on the basis that it was considered the most advantageous given the reduced transport requirements.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Engineer

 

 

Item Number:                                    LC.2

File Number: D14/24468

Subject Heading:                         Stage 1 of Infrastructure Services Restructure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report proposed a two stage process, with a view to progressing the changes for two Departments, with further workshops and discussions to occur for Maintenance & Construction.

 

Resolution No. GM/04.2014/25

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council:

 

1.   Approve, for advertising, the new Department of Resource Coordination (selected positions), incorporating Council’s current Plant & Workshop Unit, and additional positions within Infrastructure Planning & Design.

 

2.   Note an additional proposal for a Department of Works (Roads, Drainage & Parks), for further internal consultation.

 

3.   Authorise the Chief Executive Officer or delegate to pursue available resources for the position of ‘Chemical Engineer,’ on a part time basis.

 

4.   If successful in securing a candidate to fill the position of ‘Surveyor,’ commence recruitment for the position of a ‘Chainman.’ (This position complements the skillset and tasks required of an ‘on staff’ Surveyor).  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer/Director Infrastructure Services

 

 

Item Number:                                    LC.3

File Number: D14/24651

Subject Heading:                         Letter from Department of Natural        Resources & Mines

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Tabling of a letter received from the Department of Natural Resources & Mines in relation to Marra Marra Road and associated Permit to Occupy application.

 

Resolution No. GM/04.2014/26

Moved Cr Flynn                                                             Seconded Cr Chambers  

That Council:

 

1.     Note the compliance action requirements to finalise this matter as outlined by the Chief Executive Officer.

 

2.     Authorise the Chief Executive Officer to negotiate arrangements with respect to the licensed grid.

 

3.     Make arrangements to remove the Council owned grid within 30 days of the completion of the notified compliance period.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

 

 

 

 

Item Number:                                    LC.4

File Number: D14/23589

Subject Heading:                         Touch Point Media

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Council has been approached by a multi-media company which has a concept for an online web portal which is called “Our Town Plus More” (OTPM).  Touch Point Media (TPM) is a consortium of Miller Communications Group and Click Connect.

 

Resolution No. GM/04.2014/27

Moved Cr Flynn                                                             Seconded Cr Schefe  

 

That Council advise the Department of Science, Information Technology, Innovation and the Arts (DSITIA) that it is in an advanced stage of development of its own regional portal and as a consequence has declined participation in the Touch Point Media (TPM) “Online Regional System” pilot project which is being entertained for sponsorship by the DSITIA.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 2.03pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 April 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Deputy Mayor.                                                                Date.