Description: Maranoa Logo Process

Late Items

ATTACHMENTS Paper

 

General Meeting

 

Wednesday 23 April 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 22 April 2014

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director - Infrastructure Services)

                                                              Mr Rob Hayward (Director - Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director - Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator - Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on April 23, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  23 April 2014

TABLE OF CONTENTS

Item       Subject

No

  

 

L.1         Response to QAUHD - Request for Support for their Recommendations on the Regulation of Minimum Access Features in New Housing

              Attachment :           Correspondence received from Queensland Action for Universal Housing Design................................................................................. 2

 

L.2         Request for Dust Solution, Continuation - George St East

              Attachment 1:        Customer Complaint - Brenda Hill - George St East.................... 9

              Attachment 2:        Initial acknowledgement letter - Brenda Hill and Harold Rose - Re: Closure of East George Street, Roma and Dust Solution (Response to GM/01.2014/04 & GM/01.2014/05) - 20 February 2014............. 15

              Attachment 3:        GM/01.2014/04   GM/01.2014/05 - Letter To Brenda Hill - Request for Dust Solution - George Street East  (Council Meeting 22 January 2014)............................................................................................................ 16

              Attachment 4:        General Meeting - 22 January 2014 - Dust Solution - George Street East............................................................................................................ 18

              Attachment 5:        Acknowledgement Letter to Brenda Hill Re: Request for Closure of East George Street, Roma....................................................................... 27

              Attachment 6:        Request for Dust Solution or Road Closure - George Street East       28  

 


Attachment 1

Correspondence received from Queensland Action for Universal Housing Design

 








Attachment 1

Customer Complaint - Brenda Hill - George St East

 







Attachment 2

Initial acknowledgement letter - Brenda Hill and Harold Rose - Re: Closure of East George Street, Roma and Dust Solution (Response to GM/01.2014/04 & GM/01.2014/05) - 20 February 2014

 

Customer Reference ID: 750

Our Ref: D14/5222; D14/11767; D14/11809

 

20 February 2014

 

Mrs Brenda Hill & Mr Harold Rose

1A Bungil Street

Roma QLD 4455

 

Dear Ms Hill and Mr Rose

Re:  Dust Solution – George Street East

Thank you for your letter that was received on 19 February 2014, in response to Council resolutions GM/01.2014/04 and GM/01.2014/05 regarding your request for a dust solution for George Street East.

The matters you have raised will be fully investigated for consideration, and as part of this process, traffic count data will need to be collected.

We expect our investigation to be completed by the end of March 2014, at which time we will provide you with a formal response.

If you have any queries in the interim, please do not hesitate to contact Erin Tompkins in my office, or myself, on 07 4624 0677.

 

Yours sincerely

 

 

 

Michael Parker

Acting Chief Executive Officer


Attachment 3

GM/01.2014/04   GM/01.2014/05 - Letter To Brenda Hill - Request for Dust Solution - George Street East  (Council Meeting 22 January 2014)

 

Enquiries:      Kylie Fleischfresser

Phone:            4624 0762 (Direct)

1300 007 662 (via Customer Service)

Our Ref:         D13/60339; D14/5222

 

11 February 2014

 

 

Ms Brenda Hill

E-mail: rose22@internode.on.net

 

 

Dear Ms Hill,

Re: Request for Dust Solution – George Street East

 

I am writing to update you on your request for a dust solution behind your property on George Street East.

 

An inspection of the section was completed on 3 December 2013 and your request was presented to Council at its meeting held on 22 January 2014. The outcome from the meeting was that Council resolved as follows:

 

Resolution No. GM/01.2014/04

 

That at George Street East, and the section of Short Street between the Archery Range and George Street East, be re-opened and available for use by traffic.

 

This resolution has been passed onto the Manager – Roads and Drainage (North East & Central) for action. He advises that road closure signs and fencing have now been removed.

 

Council further resolved as follows:

 

Resolution No. GM/01.2014/05

 

That Council progress the request for a dust solution, in accordance with the adopted Dust Seal Policy.

 

Council adopted a Dust Seal Policy on 26 June 2013.  This Policy allows for Council to offer a subsidy of up to 50% of the total cost of works with the percentage of subsidy and total allocated funds to be determined on an annual basis.  It also provides property owners with the guidelines for the dust sealing of unsealed rural roads.  A copy of this policy is enclosed.

 

Council held the 2013/14 budget meeting on 31 July 2013, and has allocated funds for the 50% subsidisation of dust seals. These funds are available on a first come – first serve basis.

 

 

 

The policy details the guidelines for requests and processes involved. As part of the process an inspection is completed along with a cost estimate and report provided to Council. This process has already taken place.

 

George Street East has recently had works completed on it and is in good condition. Additional pavement is required to construct the seal to the desired width.  It is recommended that a 200 metre seal of 7 metres width be constructed for the level of dust protection sought.

 

The total cost to complete the required works is $21,554.00 (excluding GST).  As Council has adopted a 50% subsidy towards this cost this financial year your contribution, if you choose to proceed with this option, is currently calculated to be $11,854.70 (including GST).

 

By way of further clarification, Section 5 of the policy is as follows:

 

5.         Conditions and Obligations

 

5.4       Payment for cost of the works will be made prior to commencement of works and will be based on the cost estimate provided.  Final costs shall be reconciled at completion of the works.  Either party, as necessary, will adjust payment within 30 days of notification of final costs.

 

5.5       Prior to Council undertaking the work, it will be necessary for the landholder to sign and execute an agreement prepared by Council confirming the conditions and obligations of this policy.

 

If you would like to progress the placement of a dust seal on George Street East please complete and return the attached Dust Seal Applicant Agreement Form to Council.  An invoice will then be raised for your contribution.

If you have any further queries in the interim, please do not hesitate to contact Kylie Fleischfresser, Specialist – Infrastructure Planning on 4624 0762 (Direct) or 1300 007 662 (via Customer Service).

 

Yours sincerely

 

 

Julie Reitano

Chief Executive Officer

 

Enclosed

D13/46888 - Dust Seal Policy

D14/5973 - Dust Seal Applicant Agreement Form


Attachment 4

General Meeting - 22 January 2014 - Dust Solution - George Street East

 

Officer Report

Meeting: General  22 January 2014

Date: 3 December 2013

Item Number: 12.2

File Number: D13/60008

 


Subject Heading:                     Dust Solution - George Street East

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 


 

Executive Summary: 

Council has received a request for a dust solution or road closure of George Street East

 

 


 

Officer’s Recommendation:  

That Council consider this request, in accordance with the adopted Dust Seal Policy, in future budget considerations.

 

That George Street East and the section of Short Street between the Archery Range and George Street East be reopened and available for use by traffic

 


Body of Report:

Council has received a request from Brenda Hill for either increased maintenance - mainly road watering, some other dust solution or the road closure of George Street East between Ashburn Road and Beaumont Road. Ms Hill indicated that traffic along this section is causing a dust issue. Ms Hill’s property is adjacent to George Street East and her access is from Bungil Street.

 

This road was inspected 3 December 2013. A temporary road closure sign with soft fencing was observed at the corner of Ashburn Road and George Street East, and at the corner of Short Street and George Street East. These had been tampered with and vehicles can pass through. The Manager – Roads and Drainage North advised that several efforts have been made to deter traffic from this section however road users continually pull signs and fencing down in order to access this road.

 

Council has also received a letter from Ms Little, of rural address 153 George Street East, objecting to the road closure and requesting it be reopened as it is her preferred route to town and her only property access. Closing this section will add approximately 2km onto her route. Ms Little also states that she has had discussions with other residents of George Street East and they too want the road reopened. As part of the current closure Ms Little no longer has access to her frontage (approximately 670m) and she was using this to access the feed troughs for the cattle and sheep on her property. 

 

By way of background there are 4 road closures surrounding or close to Ms Hill’s property:

 

·    George Street East - Closed between Ashburn Road and 153 George        St East (at the request of Ms Hill)

·    Short Street - Closed between Maranoa Archery and George Street             East (at the request of Ms Hill)

·    Bungil Street - Closed between 1Bungil Street and Short Street

·    Short Street - Closed between Bungil Street and George Street East (in     response to a dust complaint from Mr Rose of 1 Bungil Street,        Resolution  No. 0210.03.GM - 24/09/03)

 

Current Road Closures

 

Ms Hill states that this particular section of George St East has not received maintenance for some time due to its temporary closure. Although no watering has been done in this time it should be noted that George Street East has received flood recovery works from the Natural Disaster Relief and Recovery Arrangements (NDRRA) funds through the Queensland Reconstruction Authority (QRA) for Events 1 and 4 to the amount of $99,801.82 and is currently in good condition.

 

In order to address this request, in which the concern is dust from traffic, four (4) possible options are provided to Council, these are:

 

Option 1        That Council liaise with Ms Hill to construct a dust seal, in     accordance with the Dust Seal Policy.

 

Option 2        That Council seal this road, in accordance with the Request for        Capital Uprgrade of Roads Policy.

 

Option 3        That Council close this road, in accordance with the Local     Government Act (2009). 

 

Option 4        That Council do nothing, lift the temporary road closure and continue road maintenance as per the road maintenance        program.

 

Option 1

Council lift the temporary closures and liaise with Ms Hill to construct a dust seal in accordance with Council’s adopted Dust Seal Policy. This option is consistent with Councils response to dust complaints, and ensures that dust complaints are dealt with in an equitable and transparent manner.

 

Option 1

Location

George St East

Road Details:

Length:

0.2

kilometres

 

Properties accessed:

0

Traffic:

10 - 39

Class:

Rural Access - Primary B

Standards

Adopted standard for rural roads with 10 - 39 VPD is 8m formation and 4m pavement

Current:

> Rural Access - Primary B (to include provision of seal)

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

0.200

k

Formation

8

m wide (ave)

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector Minor

 

Sealed Surface

7

m wide

 -

0.200

k

Gravel Pavement

8

m wide

 -

0.200

k

Formation

8

m wide

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.200

kilometres of

2

 m wide

Pavement - 150mm

$15.00

/ m2 =

$6,000.00

0.200

kilometres of

7

 m wide

Seal surface (2 coat)

$11.11

/ m2 =

$15,554.00

$21,554.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$125.20

pa

Capital renewal

$190.56

pa

Total

$315.76

pa

Proposed:

  Maintenance only as required

$0.00

pa

Capital renewal

$848.79

pa

Total

$848.79

pa

Variation:

An annual increase of

$533.03

pa

 

 

Option 2

Council lift the temporary closures and seal this road in accordance with Council’s Policy Request for Capital Upgrade of Roads.

 

Option 2

Location

George St East

Road Details:

Length:

1.5

kilometres

 

Properties accessed:

3

Traffic:

10 - 39

Class:

Rural Access - Primary B

Standards

Adopted standard for rural roads with 10 - 39 VPD is 8m formation and 4m pavement

Current:

> Rural Access - Primary B

 

Sealed Surface

-

m wide

 -

1.500

k

Gravel Pavement

6

m wide

 -

1.500

k

Formation

8

m wide (ave)

 -

1.500

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector Minor (to include provision of seal) 

Sealed Surface

7

m wide

 -

1.500

k

Gravel Pavement

8

m wide

 -

1.500

k

Formation

8

m wide

 -

1.500

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

1.500

kilometres of

2

 m wide

Pavement - 150mm

$15.00

/ m2 =

$45,000.00

1.500

kilometres of

7

 m wide

Seal surface (2 coat)

$11.11

/ m2 =

$116,655.00

$161,655.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$939.00

pa

Capital renewal

$1,429.20

pa

Total

$2,368.20

pa

Proposed:

  Maintenance only as required

$0.00

pa

Capital renewal

$6,365.93

pa

Total

$6,365.93

pa

Variation:

An annual increase of

$3,997.73

pa

 

Option 3

Council close this road in accordance with the Local Government Act (2009). 

 

Residents of George Street East have already objected to the temporary closure and would oppose this solution. Closure of George Street East from Ashburn Road to Beaumont Drive would cut off access to 3 residences. Even partial closure from Ashburn Road to Short Street, although there is an alternative route, would be onerous for these access points for several reasons including emergency access.

 

Furthermore, in submissions for funding for the emergent/reconstructive works on George St East Council has certified that the projects deliver value for money (VfM) as described in the approved VfM statement outlined in the Queensland Reconstruction Authority Submission Guide for NDRRA Funding Applicants. This information is collected pursuant to Part 2, Division 2 of the Queensland Reconstruction Authority Act (201).

 

Should George St East remain temporarily or become permanently closed Council cannot demonstrate that the projects on this road have delivered VfM. This may have financial implications on the recent claims and Maranoa’s ability to obtain future NRDDA funding.

 

If Council proceeds with this option Council would need to ensure that an acceptable process has been used to ensure all parties are considered and treated in an equitable manner.

Section 69 of the Local Government Act (2009) outlines the obligations and authority of Council with respect to closing roads: 

 

Closing roads

(1)          A local government may close a road (permanently or temporarily) to all               traffic, or traffic of a particular class, if there is another road or route         reasonably available for use by the traffic.

 

(2)          Also, the local government may close a road to all traffic or traffic of a       particular class—

              (a) during a temporary obstruction to traffic; or

              (b) if it is in the interests of public safety; or

              (c) if it is necessary or desirable to close the road for a temporary purpose            (including a fair, for example).

 

(3)          The local government must publish notice of the closing of the road, in the         way that the local government considers appropriate (including on its       website, for example).

 

(4)          The local government may do everything necessary to stop traffic using the        road after it is closed.

 

 (5)         If a road is closed to traffic for a temporary purpose, the local           government may permit the use of any part of the road (including for the     erection of any structure, for example) on the conditions the local government          considers appropriate.

 

 

 

Option 4

Council does nothing, lifts the temporary road closure and continues to maintain this road as per the road maintenance program. As Clayton Street and Miscamble Street East have now been sealed, through traffic on George Street East is expected to reduce.

 

Ms Hill is an adjoining landowner of George St East and as such she may be able to apply to the Department of Natural Resources for permanent closure of this road under the Land Act (2004). It is important to note that the Land Act (2004) definition of a road closure varies from that of the Local Government Act (2009) and this is explained by the Department of Natural Resources on its website:

 

Closing and opening roads

When a road is set aside and dedicated as road, the road is considered to be open: that is, available for use by the public as road. However, a local government may, under the Local Government Act, choose to close a road to traffic (for example, for works or for use as a mall).

 

This type of closure to traffic is different to the closure of a road as provided for under the Land Act. Permanent road closure under the Land Act is the act of changing the status of the land from road to unallocated State land and then being able to sell or lease the land or reserve it for a community purpose (for example, a park).

 

Road closure under the Land Act is only undertaken as a precursor to the reservation, sale or lease or other disposal of the land.

Consultation (internal/external):

Julian McEwan – Manager – Roads and Drainage North, Infrastructure Services

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Potential financial risk with recent and future NRDDA claims.

Policy Implications:

Council Policy; Road Network Maintenance Standards

Council Policy; Road Network Design Standards

Council Policy; Dust Seal Policy

Council Policy; Request for Capital Upgrade of Roads

Local Government Act (2009) Section 69, Closing Roads

Queensland Reconstruction Authority Act (2011) Part 2, Division 2

Queensland Reconstruction Authority Submission Guide for NDRRA Funding Applicants

Land Act (2004)

 

 

 

Financial Resource Implications:

Option 1

Dust Seal Capital Cost of $21,554.00 (or $10,777.00 as per Dust Seal Policy) and an annual increase of $533.03 per annum in maintenance and renewal costs.

 

Option 2

Bitumen upgrade Capital Cost of $161,655.00 and an annual increase of $3,997.73 per annum in maintenance and renewal costs.

 

Option 3

In claiming $99,801.82 of NDRRA funds through the QRA for Events one (1) and four (4) emergent/reconstructive works Council has certified that George St East is an Essential Public Asset and that those projects deliver VfM. Closing this road may result in financial implications of these monies claimed and future funding.    

 

Option 3

Nil, reverts back to the normal operating maintenance program.

 


Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1

Request for Dust Solution or Road Closure - George Street East

D13/60339

2

Acknowledgement Letter to Brenda Hill Re: Request for Closure of East George Street, Roma

D13/59113

3

Alonna Little - George Street Road Closure Roma - Request for Information / Complaint

D13/57879

4

Initial Acknowledgment Letter - Alonna Little East George Road Closure

D13/58252

5

Council Resolution 0210.03.GM - Dust Nuisance (Short Street)

DWR31555

6

Advertisement: Road Closure - Short Street

DWR32095

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 5

Acknowledgement Letter to Brenda Hill Re: Request for Closure of East George Street, Roma

 

Our Ref: D13/53567; D13/59113

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

4 December 2013

 

 

Brenda Hill

 

Via E-mail:      rose22@internode.on.net

 

 

Dear Brenda

Re: Request for Closure of East George Street, Roma

 

Thank you for your correspondence addressed to Council’s Chief Executive Officer, Ms Julie Reitano dated 5 November 2013, in which you request the closure of a section of East George Street between Ashburn Road and Beaumont Drive, Roma.

 

I have undertaken an initial review of your concerns raised and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 8 January 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council’s Chief Executive Officer Ms Reitano, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 6

Request for Dust Solution or Road Closure - George Street East