Maranoa Logo Process

 

Minutes of the General Meeting of Maranoa Regional Council held at Roma Administration Centre on 23 April 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Communications Officer – Amy Rickleman and Lauren Owen Minutes Officer in attendance.

 

AS REQUIRED

 

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Manager Facilities – Tanya Mansfield, Coordinator Planning – David Fermer and Specialist Grants (Council & Community) – Sue Sands.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.01 am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/04.2014/28

Moved Cr Wason                                                           Seconded Cr Newman  

 

That the minutes of the General Meeting (6-09.04.14) held on 9 April 2014 be confirmed, subject to an amendment to the section titled ‘Presentations/Petitions and Deputations’, to note a petition dealt with under item number L.1.

 

CARRIED                                                                                                                      9/0

  

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/26824

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of February 2014 – March 2014.  

 

Resolution No. GM/04.2014/29

Moved Cr Denton                                                          Seconded Cr Price  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

  • Airport Advisory Committee meeting – 05/03/14
  • Bassett Park Advisory Committee meeting – 18/02/14

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/23972

Subject Heading:                         Naming of New Street

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

A request was received to name a new street created as part of the development at 6 South Street, Roma.

 

Resolution No. GM/04.2014/30

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council name the new road, created as part of the development at 6 South Street, ‘Bottletree Court’.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Technical Officer - GIS/CAD

 Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/6775

Subject Heading:                         Expression of Interest for Regional Arts Development Fund for 2014/15

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local Development and Council Events

Executive Summary: 

Maranoa Regional Council has been asked to submit an Expression of Interest to Arts Queensland to request funding for the 2014/15 RADF Program.

 

Discussion:

Cr O’Neil commented on the popularity of the program and enquired if Council should consider increasing its contribution.

 

(Acting) Coordinator Local Development and Council Events, Sue Sands, and Cr Chambers advised that the RADF Committee had discussed the matter and are of the opinion that the current contribution is sufficient.

 

Resolution No. GM/04.2014/31

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council approve the submission of an Expression of Interest to Arts Queensland for $30,000 for RADF funding in 2014/15 and include the required contribution of $12,857 in  Council’s 2014/15 budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development and Council Events

 

 

Item Number:                                    13.2

File Number: D14/23919

Subject Heading:                         Mitchell Boat Ramp

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport and Recreation

Executive Summary: 

Maranoa residents have raised the importance of replacing the unsealed boat ramp with a concrete boat ramp on the Maranoa River at Fisherman’s Rest, Mitchell. This would avoid damage occurring to personal equipment and most importantly provide safer and easier access to the water.

 

Discussion:

The Chief Executive Officer (CEO) enquired on planned funding arrangements for the project.

 

Cr Chambers indicated that funding could be provided through the Local Development Officer – Mitchell and Sport and Recreation budget.

 

Cr Newman advised that a large portion of the labour is being donated, resulting in a cost effective project for Council.

 

The CEO requested, through the Acting Coordinator – Local Development & Council Events, that the Local Development Officer – Mitchell and Coordinator – Sport and Recreation provide details of the budgetary arrangements to Councillors.

 

Cr Newman commented on the project as an excellent means of supporting a valued recreational area in Mitchell.

 

Resolution No. GM/04.2014/32

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council approve the installation of a concrete boat ramp at Fisherman’s Rest, Mitchell, subject to funding through a reduction in existing budget allocations, to be identified and circulated to Councillors and formalised as part of the quarterly budget review.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport and Recreation

 

Item Number:                                    13.3

File Number: D14/26370

Subject Heading:                         Negotiated Decision Notice - Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 units) (File: 2013/18679)

Location:                                          Yuleba Taroom Road, Yuleba North QLD 4427 (Lot: 22 SP: 248280)

Applicant:                                         ADAMS + SPARKES Town Planning & Development

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary:  The applicant has submitted a request for a Negotiated Decision Notice under s361(1)(a) of the Sustainable Planning Act 2009, in relation to the Development Permit for Material Change of Use – “Undefined Use”  (Non-resident Workforce Accommodation – 360 units), at Yuleba Taroom Road, Yuleba North QLD 4427.

 

Discussion:

Cr Flynn enquired on the possibility of calculating the amount of money being spent on similar projects throughout the Maranoa, to demonstrate growth in the region.

 

The Director Development, Facilities & Environmental Services advised this should be possible.

 

The Chief Executive Officer suggested that officers could explore how this information might be made permanently available and updated on Council’s website.

 

Resolution No. GM/04.2014/33

Moved Cr Price                                                             Seconded Cr Chambers  

That:

(i)       the request to amend Conditions 4, 7, 8, 16, 23, 24, 26, 31, 45, and 47 is declined;

(ii)      the request to amend Condition 22 is approved;

 

and, that the application now be approved subject to the following amended conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 Units), generally in accordance with the approved plans and documents:

Plan/Document number

Plan/Document name

Date

0001 – Rev B

Reedy Creek Proposed Workers Camp Figure 1: Site Plan

7 June 2013

0002 – Rev A

Reedy Creek Proposed Workers Camp Figure 2: Locality Map

6 June 2013

Map/13/01 – DA01

Proposed Camp Site Plan

31 July 2013

Map/13/01 – DA02

Detailed Camp Site Plan

31 July 2013

Map/13/01 – DA03

Camp Area 1 Site Plan

31 July 2013

Map/13/01 – DA04

Camp Area 2 Site Plan

31 July 2013

Map/13/01 – DA05

Camp Area 3 Site Plan

31 July 2013

Map/13/01 – DA06

Camp Area 4 Site Plan

31 July 2013

Map/13/01 – DA07

Car Parking Layout

31 July 2013

Map/13/01 – DA08

Building Types / Floor Plans & Elevations

31 July 2013

Map/13/01 – DA09

Building Types / Floor Plans & Elevations

31 July 2013

SK1295 – Rev A

Upgrade of Yuleba Taroom Road Intersection

22 October 2013

Version 1

Site Based Management Plan for “Seven Trees” Accommodation Camp

June 2013

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc.) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

Latest Versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Site Works

 

10.   Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

 

Stormwater Drainage

 

11.   On-site stormwater drainage is to be constructed in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

13.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

14.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

15.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

16.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

17.   During construction stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

18.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

 

 

19.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Service Provisions

 

20.   Reticulated sewerage is unavailable to the development site.  All onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

21.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum of 20,000L capacity exclusively for fire-fighting purposes.

 

22.   The development is to be connected to a camp generator room or an alternative electricity supply service.

 

23.   All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access, Roads, Landscaping and Lighting

 

24.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

25.   A sealed access is to be constructed to the property boundary incorporating the widening of the Yuleba-Taroom Road with dimensions as shown on drawing SK1295 Rev A, dated 22 October 2013. 

 

       Note: Outgoing traffic from the site is expected to travel northbound as per the Origin Energy Traffic Management Plan known as the Interim Reedy Creek Traffic Management Plan One Way Route Loop dated 8 July 2013, while such plans are valid.

 

26.   The applicant is to submit an operational works application to Council and gain approval for the required road works and associated drainage in accordance with the CMDG.

 

27.   Roadside guide posts shall be installed to the Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle crossovers and underground drainage works.

 

28.   Internal roads, carparking spaces and driveway areas must be constructed with minimal dust producing materials or sealed.

 

29.   All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

30.   Provide a total of 566 car parking spaces on the site in accordance with the approved plans.

 

31.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

32.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

33.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

34.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

35.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time.

 

36.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

37.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.   The approved development is to be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses and not to pose any health and safety risks to the community.

 

Infrastructure Contributions

 

40.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

41.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Use

 

42.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.   The development is approved to be operated for a maximum period of ten (10) years, starting from the day the use commences.

 

 

44.   Within six months of the use ceasing the site is to be cleared of all temporary structures, waste disposal facilities, internal roads, parking areas and drainage facilities and planted with at least a ground cover of endemic grasses.

 

Amenity

 

45.   The developer is to ensure that the external cladding of the ancillary workers’ accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

No Cost to Council

 

46.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

47.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

48.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when vehicles associated with the operation of the accommodation facility use those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where vehicles of the type used in this activity/use are permitted to travel. The number of accommodation units in the accommodation facility are deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per accommodation unit per day will be paid to Maranoa Regional Council. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the accommodation facility operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.    The payment of the local roads additional impacts charge must be made by the accommodation facility operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The accommodation facility operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved accommodation capacity of the activity/use divided by 4. The maximum approved accommodation capacity of the accommodation facility will be deemed to be the maximum capacity of the accommodation facility listed in the approvals for the site. If the accommodation facility operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the accommodation facility operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the accommodation facility operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the accommodation facility operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use by vehicles associated with the accommodation facility.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the accommodation facility operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The accommodation facility operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the accommodation facility operator and any other relevant parties by consent of the parties. The accommodation facility operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.4

File Number: D14/26574

Subject Heading:                         Submission of Flood Mitigation Projects under Queensland Government's Disaster Mitigation and Resilience Funding

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local Development and Council Events

Executive Summary: 

Council has the opportunity to apply for funding for Stage 2 projects of the Roma Flood Levee under the Queensland Government’s Disaster Mitigation and Resilience Funding program.

 

Discussion:

The Mayor noted the need to prioritise projects for Stage 2 of the Roma Flood Mitigation Project.

 

The Chief Executive Officer suggested adding this item to the agenda for the next Councillor Workshop.

 

Council briefly discussed costings for a stormwater drainage study for Mitchell and Amby.

 

Resolution No. GM/04.2014/34

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council:

 

1.     Apply for funding under the Queensland Government’s Disaster Mitigation and Resilience Funding program for Stage 2 projects of the Roma Flood Levee (as prioritised at Council’s Workshop scheduled for 29 April), and projects for Mitchell and Amby Flood Mitigation.

 

2.    Authorise the Mayor and the Chief Executive Officer to sign the certification form for the application on behalf of the Maranoa Regional Council.

 

3.   Give consideration to providing a contribution of funds to approved projects if required under the 2014/15 budget.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development and Council Events

 

 

Item Number:                                    13.5

File Number: D14/26718

Subject Heading:                         Material Change of Use to establish Accommodation Units (Two Units) (File: 2013/18803)

Location:                                          13 Major Street, Roma QLD 4455 (Lot 2 on RP74877)

Applicant:                                         Six Mile Building and Construction

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary:

The applicant seeks approval for a Material Change of Use to establish Accommodation Units (Two (2) Units) on land at 13 Major Street, Roma QLD 4455, described as Lot 2 on RP74877. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (21 February 2014 to 21 March 2014).

 

The proposed development is generally consistent with the provisions of the relevant planning scheme, the Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes, and the Urban Area Code.

 

Discussion:

Council discussed the site in relation to flood zones and Stage 1 of the Flood Mitigation Project.

 

The Director Development, Facilities & Environmental Services advised that any new developments in this area must be built 300mm above the defined flood event and that construction of the Stage 1 flood levee is almost complete.

 

Resolution No. GM/04.2014/35

Moved Cr Newman                                                        Seconded Cr Wason  

 

That Council approve the application for a Material Change of Use to establish Accommodation Units (Two (2) Units) on land at 13 Major Street, Roma QLD 4455, described as Lot 2 on RP74877, subject to the following conditions:

 

 

 

 

Preamble

i    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

ii   The relevant planning scheme for this development is the Roma Town Council Planning Scheme 2006.  All references to the ‘Planning Scheme’ and ‘Planning Scheme Schedules’ within these conditions refer to the above Planning Scheme.

iii  Prior to the commencement of use, the applicant shall contact Council to arrange a development compliance inspection.

Use

1.   The approved development is a Material Change of Use to establish Accommodation Units (2 Units) as shown on the approved plans.

2.   All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted in these conditions.

Approved Plans and Documents

3.   Maintain the approved development - Material Change of Use - Accommodation Units (2 units) generally in accordance with the following approved plans, subject to and modified by any conditions of this approval:

Drawing SD-01 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Site Locality Plan

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-02 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Site Plan (amended by Council in red)

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-03 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Site Setout Plan

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-04 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Indicative Landscaping Plan

prepared by Bill Robinson Drafting dated 29/11/13

Drawing SD-05 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Vehicle Swept Path

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-10 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 Floor Plan

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-11 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 Elevations

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-12 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 Elevations

prepared by Bill Robinson Drafting dated 28/11/13

 

 

 

Drawing SD-20 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 3-D Views

prepared by Bill Robinson Drafting dated 28/11/13

Drawing SD-21 Revision P1  

Prop. Multi Unit Dwellings Structural Drawings Site 3-D View

prepared by Bill Robinson Drafting dated 23/10/13

Document D5    

Capricorn Municipal Development Guidelines – Stormwater Drainage Design Guidelines dated 03/2012

Document D7    

Capricorn Municipal Development Guidelines – Erosion Control and Stormwater Management Design Guideline  dated 03/2012

Document D11   

Capricorn Municipal Development Guidelines – Water Reticulation Design Guidelines        dated 10/2007

Document D12   

Capricorn Municipal Development Guidelines – Sewerage Reticulation Design Guideline    dated 10/2007

4.   All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the Capricorn Municipal Development Guidelines, (v) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Landscaping and Fencing

5.   Landscaping is to be provided as shown on approved drawing Indicative Landscaping Plan SD-04 Rev DA1 prepared by Bill Robinson Drafting Services.  Vegetation is to also include Australian native groundcovers in all beds, in addition to the plants shown on the plan.

6.   Landscaping is to be irrigated during an establishment period of two years, and ground covers should fully cover vegetated areas within one year of planting.

7.   Site landscaping must be fully planted prior to occupation of the dwelling units.

8.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

9.   Screen fencing to a height of 1.8 metres is to be established along the side and rear boundaries of the site, and between the units (and front garden area) sufficient to provide private open space to each unit.

Amenity

10.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

11.  All waste containers shall be shielded from the view of travelling public and neighbours.

12.  Provide a letterbox for each unit at the front site boundary.

Avoiding Nuisance

13.  Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

14.  Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

Erosion Control

15.  All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

16.  Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

17.  Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken immediately, and at no cost to Council.

Provision of Services

18.  All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

19.  Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

20.  The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

21.  Building piers or other building supports are to be located a minimum of 1.5m from the centre line of the sewer main traversing the rear and side of the lot. Any relaxation of this requirement will only be accepted with the written agreement of Council. Any piers agreed by Council to be within the 1.5m zone of influence of the sewer main will require the piers to be placed below the invert level of the sewer main.

22.  The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

23.  The existing water meter and an existing fire hydrant are shown within the proposed driveway entrance.  This infrastructure is to be relocated at the developer’s expense to a suitable location away from the concrete driveway. Contact Council on 1300007662 to complete these works.

24.  The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

25.  If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

26.  All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Stormwater and Drainage

27.  Stormwater run-off from roof and impervious surface areas is to be collected internally and piped generally in accordance with the CMDG to the existing kerb in Major Street adjacent to the site in accordance with a lawful point of discharge.

28.  Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

29.  Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

30.  There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

Flood Mitigation

31.  The defined flood event level (post Stage One levee) at the site is 298.20 metres AHD.  Ground level at the site is 298.00 metres AHD.  Finished Floor Level is required to be 300mm above the flood level, requiring all habitable buildings to be a minimum of 500mm above ground level.

32.  An ‘anti ponding’ pad (150mm peak) is required under each habitable building, with the peak approximately at the centre of the footprint of each building.

33.  The underfloor area of the dwelling units must not impede the free flow of flood waters.

 

Access, Car parking and Manoeuvring

34.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

35.  A 5.5m wide vehicle crossover from Major Street is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

36.  Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

37.  Provide a total of five (5) car parking spaces on the site in accordance with the approved plans.  One (1) space is to be available for visitors.

38.  Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

39.  Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

40.  Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

41.  All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

42.  All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Roadwork

43.  All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

 

 

 

Site works

44.  During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

45.  Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

46.  Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

47.  Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

Environmental Management

48.  The Environmental Protection Act 1994 states that a person must not carry out any activity that causes, or is likely to cause, environmental harm unless the person takes all reasonable and practicable measures to prevent or minimise the harm.  Environmental harm includes environmental nuisance.  In this regard, persons and entities involved in the operation of the approved development are to adhere no their ‘general environmental duty’ to minimise the risk of causing environmental harm to adjoining premises.

Fees and Infrastructure Charges

49.  An infrastructure contribution, in accordance with Maranoa Regional Council’s adopted Infrastructure Charges for the Roma Planning Scheme 2006, of $21,000.00 is payable to the Council.  The stated charge is to be paid prior to commencement of construction.

All infrastructure charges including those associated with Council's Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009, following its amendment by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011.  As required under Section 648F of the Sustainable Planning Act, a separate Adopted Infrastructure Charges Notice is attached.

Complete and Maintain

50.  Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

 

51.  Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

Repair Damaged Infrastructure

52.  The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc.) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s), and at no cost to the asset owner.

No cost to council

53.  Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

54.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

55.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

Latest versions

56.  Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

Application Documentation

57.  It is the developer’s responsibility to ensure that all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.6

File Number: D14/26812

Subject Heading:                         Surat State School Parents & Citizens (P&C) Battery Muster Fundraiser

Author and Officer’s Title:                 Cara Cicero, Administration Officer - Waste

Executive Summary: 

Council recently received a letter from Surat State School showing their appreciation for Council’s support of their Battery Muster fundraiser throughout 2013 and seeking further support for their 2014 program. The program has enabled the P&C to raise vital funds to enhance the school’s facilities and provide students with a comfortable learning environment. 

 

Discussion:

Cr Denton advised that as this is an initiative of Surat State School it should not be offered to other schools as a fundraising opportunity.

 

Cr Chambers enquired who is responsible for transporting the batteries, and Cr Newman advised that the school do.

 

Director Development, Facilities & Environmental Services advised that a contractor could collect the batteries directly from Roma.

 

Resolution No. GM/04.2014/36

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council donate all batteries received at Council waste facilities in the Maranoa region towards the Surat State School P&C Battery Muster fundraiser for the remainder of 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Administration Officer - Waste

 

 

Item Number:                                    13.7

File Number: D14/26814

Subject Heading:                         Commerce Roma Request for Financial Support - Visual Merchandising Workshop

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

On 11 December 2013, Council resolved to contribute $1,500 to a visual merchandising workshop through a Regional Services Program funding application (GM/12.2013/21), which is a program of Department of Tourism, Major Events, Small Business and the Commonwealth Games (DTESB).

 

Subsequent to this DTESB has reconsidered the program and has suggested that the funding application (and associated funds) should be devoted to a broader business support program, such as the existing Business Excellence Program which is being run in the Maranoa in conjunction with Department of State Development, Infrastructure & Planning (DSDIP), Commerce Roma, the Western Star and others.  Discussions related to the proposed business support program have commenced and are ongoing; at this stage a finalised plan has not been developed.

 

The business community has indicated that a visual merchandising workshop is still required in the Maranoa. As such, Commerce Roma has requested that the funds originally earmarked for the Regional Services Program funding application are reallocated to support their visual merchandising workshop, scheduled for 27 & 28 May 2014. 

 

Resolution No. GM/04.2014/37

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

1.    Endorse financial support for Commerce Roma’s visual merchandising workshop, subject to the condition that attendance and involvement is promoted to all businesses in the region. 

 

2.    Explore other opportunities with DTESB to implement business support initiatives in the Maranoa (as applicable).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

 

 

  Status Reports

 

development, Facilities & Environmental Services

Item Number:                                    19.1

File Number: D14/26828

Subject Heading:                         Local Builders Group Meeting - 28 March 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Month & Year of Report:                    April 2014

Name of Department:                        Development, Facilities & Environmental Services

Executive Summary: 

A local builder’s group meeting was held on Friday, 28 March 2014 in Roma, to discuss issues that are pertinent to the building industry in the Maranoa. As this was an inaugural meeting, it was also used to delineate the vision for the group.

 

It is anticipated that the meetings will be held on a monthly basis, with the next one scheduled for early May 2014.

 

Discussion:

Council discussed the value of progressing the meetings, given the low attendance at the initial meeting and the possibility of expanding the reach of this group.

 

Resolution No. GM/04.2014/38

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

 

Cr. Loughnan left the chambers at 9.49 am.

 

The Deputy Mayor assumed the Chair in the absence of the Mayor while he conducted other matters of business.

 

LATE ITEMS

 

Item Number:                                    L.1

File Number: D14/27310

Subject Heading:                         Response to QAUHD - Request for Support for their Recommendations on the Regulation of Minimum Access Features in New Housing

Applicant:                                         Queensland Action for Universal Housing Design

Author and Councillor’s Title:           Cr. Wendy Newman

Councillor’s Recommendation:

That Council does not support this proposal.

 

Discussion:

Cr Newman provided an overview of the report, noting that changes to the Building Code of Australia may have far reaching implications.

 

Resolution No. GM/04.2014/39

Moved Cr Newman                                                        Seconded Cr Schefe  

That Council not support the request received from Queensland Action for Universal Housing Design in relation to minimum access features in new housing and that the reasons be included in Council’s response.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Councillor

 

Cr. Denton left the chambers at 10.02 am.

 

Cr. O'Neil left the chambers at 10.02 am.

 

Cr. O'Neil entered the chambers at 10.03 am.

 

Cr. Denton entered the chambers at 10.07 am.

 

Item Number:                                    L.2

File Number: D14/27197

Subject Heading:                         Request for Dust Solution, Continuation - George St East

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council has received several pieces of correspondence from a resident with a complaint of dust from traffic along George Street East.  The resident’s concerns have previously been addressed by Council at its meeting on 22 January 2014, in which Council determined that it was appropriate to liaise with the resident in order to construct a dust seal in accordance with the Dust Seal Policy adopted by Council 26 June 2013 (GM/06.2013/38).

 

Since this meeting, Council has received further correspondence and had additional contact from the resident, expressing discontent. The resident has advised that they are not prepared to contribute to a dust seal.

 

Discussion:

Council discussed the item at length, noting potential implications of Stage 2 options for the Flood Mitigation Project.  It was suggested that an additional period of traffic counting may also be required.

 

Cr Newman enquired if additional traffic counters had been purchased this year, as they were budgeted for.  Director Infrastructure Services advised he would follow up on the matter.

 

Cr O’Neil suggested that the decision be deferred until further information is gathered on traffic movements and priorities for the Stage 2 flood levee.

 

Cr Price requested a report on the road to the east, with a traffic count attached.

 

 

 

 

 

Resolution No. GM/04.2014/40

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council defer its decision until further information is gathered on traffic movements and Stage 2 options for the Roma Flood Mitigation Project.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.11am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.44am

 

  

CONFIDENTIAL ITEMS

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (f)      starting or defending legal proceedings involving the local government;

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/04.2014/41

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council close the meeting to the public at 10.44 am

 

CARRIED                                                                                                                      8/0

 

Cr Loughnan entered the chambers at 10.50 am.

 

Cr O'Neil left the chambers at 11.14 am.

 

Cr O'Neil entered the chambers at 11.16 am.

 

The Mayor declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Injune Retirement Village, who applied for a grant under Council’s Community Grants Program (Item C.3).

 

Cr Denton declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Injune Hospital Auxiliary, who applied for a grant under Council’s Community Grants Program (Item C.3).

 

Cr Flynn declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Commerce Roma and PCYC, who applied for a grant under Council’s Community Grants Program (Item C.3).

 

Cr O'Neil declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Commerce Roma, who applied for a grant under Council’s Community Grants Program (Item C.3).

 

Cr Price declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Wallumbilla Heritage Association, who applied for a grant under Council’s Community Grants Program (Item C.3).

 

Cr Schefe declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of PCYC, who applied for a grant under Council’s Community Grants Program (Item C.3).

 

In all cases, Councillors were of the view that there were no impediments in them making a decision that was in the broader public interest.

 

 

Resolution No. GM/04.2014/42

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council open the meeting to the public at 11.44 am.

 

CARRIED                                                                                                                      9/0

  

Cr Flynn left the chambers at 11.45 am taking no further part in the debate or discussion.

 

 


Item Number:                                    C.1

File Number: D14/16211

Subject Heading:                         Surat Grain Centre

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council, and its predecessor Warroo Shire Council, has for a number of years (at least as early as 2004) been in negotiations with “Surat Grain”, being a group of corporations Sumlake Pty Ltd, Dapco Grain Pty Ltd, Formosa Grain Pty Ltd, Brynog Grain Pty Ltd, Oakbell Pty Ltd.  The purpose of these negotiations was to develop a lease or leases over the land in Surat which was developed by Warroo Shire Council to encourage the economic development of the Surat region.  The land is currently being used by the companies as a bulk grain handling depot.

 

The purpose of this report was to provide Council with background on the matter and sought approval to formalise the lease between Council and the companies involved.

 

Resolution No. GM/04.2014/43

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council:

 

1.    Enter into a lease until 15 August 2023, with thereafter 10 options for renewal each of 5 years, over Lot 1 on SP154291, Lot 2 on SP193560 and Lot 3 on SP193560 with Sumlake Pty Ltd, Dapco Grain Pty Ltd, Formosa Grain Pty Ltd, Brynog Grain Pty Ltd, Oakbell Pty Ltd trading as Surat Bulk Grains, with the premises to be used as a Bulk Grain Handling Facility and Bulk Grain and Rural Product storage (including storage of fertilisers), with the addition of two clauses as follows:

·         Rent is subject to a minimum payment of $5,000 per annum; and

·         Termination for abandonment as well as non-payment of rent

 

2.    Seek advice from Council’s solicitors to amend minor anomalies such as referring to Warroo Shire Council in the proposed lease document.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

Cr. Flynn entered the chambers at 11.48 am.

 

Item Number:                                    C.2

File Number: D14/26191

Subject Heading:                         Request for subsidy/rates concession

Location:                                          Liverpool Street, Mitchell

Applicant:                                         Mitchell Golf Club Incorporated

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant requesting a subsidy/concession as they are struggling to raise funds to pay the outgoings (including rates) for the operation of the Golf Club.

 

Resolution No. GM/04.2014/44

Moved Cr Schefe                                                           Seconded Cr Denton  

That:

 

1.    The applicant be advised that Council cannot grant a further rates concession at this time, noting the need for consistency across similar organisations, and that available concessions under Council’s adopted Revenue Statement have already been applied (i.e. Community Purposes’ general rate).

 

2.    Council check the access charges and that the water meters are operating accurately.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

The Mayor declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Injune Retirement Village, who applied for a grant under Council’s Community Grants Program.

 

Cr Denton declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Injune Hospital Auxiliary, who applied for a grant under Council’s Community Grants Program.

 

Cr Flynn declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Commerce Roma and PCYC, who applied for a grant under Council’s Community Grants Program.

 

Cr O'Neil declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Commerce Roma, who applied for a grant under Council’s Community Grants Program.

 

Cr Price declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Wallumbilla Heritage Association, who applied for a grant under Council’s Community Grants Program.

 

Cr Schefe declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of PCYC, who applied for a grant under Council’s Community Grants Program.

 

Councillors were of the view that there were no impediments in them making a decision that was in the broader public interest, and remained for discussion & debate on the matter.

 

Item Number:                                    C.3

File Number: D14/26435

Subject Heading:                         Community Grant Applications

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

Executive Summary: 

The second round of applications under Maranoa Regional Council’s Community Grants program for the 2013/14 financial year have been received and assessed. Council received twenty (20) applications and ten (10) were recommended by the panel for consideration.

 

Resolution No. GM/04.2014/45

Moved Cr Flynn                                                             Seconded Cr Wason  

That Council:

 

1.    Endorse the recommendations of the assessment panel and approve the applications submitted by:

·         Amby Progress Association

·         Injune Community Development Association

·         Injune Hospital Auxiliary

·         Injune Race Club

·         Maranoa Charity Rodeo

·         Maranoa Team Penning

·         Mitchell State School P&C

·         Surat Bowls Club

·         Surat Ladies Bowling Club

·         Wallumbilla Heritage Association

 

2.    Advise the unsuccessful applicants of the outcome.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

 

 

Item Number:                                    C.4

File Number: D14/26735

Subject Heading:                         GLNG FV1 – CIVIL WORKS FOR THE REALIGNMENT OF FAIRVIEW ROAD CH. 0.000KM – 2.400KM INCLUDING UPGRADE OF INTERSECTION AT THE CARNARVON HIGHWAY

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts &     Engineering Services

Executive Summary: 

Council called for a quotation from RoadTek South to carry out work package GLNG-FV1: Realignment of Fairview Road Ch. 0.000km to 2.400km. The proposed works also includes the upgrade of the intersection of the Carnarvon Highway.  RoadTek’s final amended response was received on 3 April 2014.

 

Resolution No. GM/04.2014/46

Moved Cr Denton                                                          Seconded Cr Schefe  

That, subject to concurrent acceptance by Santos and receipt by Council of the GLNG purchase order, Council award Work Package GLNG-FV1 to RoadTek South at an estimated value of $3,918,252 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    LC.1

File Number: D14/26662

Subject Heading:                         Request for quotation  F2014/001 Cleaning Services for Council Facilities

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Quotations were called for Cleaning Services for Council facilities in Surat, Jackson, Yuleba, Wallumbilla, Muckadilla and Mungallala.  Council was asked to consider the quotations received. 

 

Resolution No. GM/04.2014/47

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council defer this item until the General Meeting on 14 May 2014, to allow for the provision of additional information in relation to the tender.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.55am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 May 2014, at Roma Administration Centre.

 

 

 

 

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Mayor                                                                             Date