Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 May 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn, Cr W M Newman, Cr C J O’Neil, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers – Minutes Officer in attendance.

 

AS REQUIRED

 

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank,  Acting Coordinator Local Development & Council Events – Sue Sands, Manager Economic & Community Development – Ed Sims, Manager Infrastructure Planning & Design – Kym Downey, Coordinator Tourism – Megan Swords, Specialist Business Development – Ryan Gittins, Manager Facilities – Tanya Mansfield.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am, noting that Cr Price was attending to a family matter and may be a late arrival or apology for the meeting.  Further notification would be received during the meeting.

 

APOLOGIES   

 

Resolution No. GM/05.2014/01

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That apologies be received and leave of absence granted for Cr Price for this meeting if required..

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/05.2014/02

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (7-23.04.14) held on 23 April 2014 be confirmed, inclusive of the following amendments:

 

Resolution Number: GM/04.2014/36 be amended to state:

 

“That Council donate all batteries received at Council waste facilities in the Maranoa region towards the Surat State School P&C Battery Muster.”

 

That the Mayor’s declaration of a perceived ‘Conflict of Interest’ in relation to Item C.2 “Community Grants Program” was due to him being a member of the Injune Retirement Village instead of the Injune Hospital Auxiliary as recorded.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/30011

Subject Heading:                         Fire & Water Festival Mitchell

Author and Officer’s Title:                 Jane Fenton, Local Development Officer Mitchell

Executive Summary: 

The Fire and Water Festival 2010 was delivered by a steering committee consisting of Maranoa Regional Council Staff, School Principals from Mitchell, Mungallala & Dunkeld, Indigenous Elders, Nalingu Aboriginal Corporation, Booringa Action Group, Maranoa Arts Gateway and Dunkeld Pony Club, and was heavily funded by Maranoa Regional Council, as well as other funding bodies.

 

The previous Local Development Officer (Acting) - Mitchell conducted an Expression of Interest survey in late 2013 to gauge interest from the community in forming a steering committee for a Festival in 2014.   Only one (1) Expression of Interest was received.  The low response rate is likely influenced by hardships experienced in the community as a result of severe drought conditions, and it was suggested the festival should be re-evaluated once the drought has broken.

 

It was further recommended that Council may have wished to consider the current funding in the 2013/14 budget for the event be reallocated to the Amby Progress Association for the Placemaking Garden project.  This project was not funded through Community Grants due to budget constraints.

 

 

Resolution No. GM/05.2014/03

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

 

  • Acknowledge that due to lack of community interest as a result of prevailing drought conditions, the Fire & Water Festival would not be scheduled for 2014;

 

  • Reallocate the $8,000 currently in the 2013/14 budget for the Mitchell Fire & Water Festival to the Amby Progress Association for the Placemaking Garden project, which was not funded through Community Grants due to budget constraints;

 

  • Consider the provision of budget support in future years if warranted by community interest. 

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Local Development Officer Mitchell/Specialist – Strategic Finance

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/24913

Subject Heading:                         Request for Intersection Upgrade for Bus Turnaround Area – Dargal Road and Moorelands Lane

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for an upgrade of the intersection of Dargal Road and Moorelands Lane to allow for a bus turnaround area.

 

Discussion:

Council discussed current turn around options in the vicinity, and potential funding opportunities to undertake the requested works.

 

Resolution No. GM/05.2014/04

Moved Cr Schefe                                                           Seconded Cr Flynn  

That this request be included in the 2014/15 budget deliberations, subject to further investigation being undertaken to identify and estimate costs of other possible locations for a bus turnaround along the designated bus route (including potential funding opportunities).

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Specialist - Infrastructure Planning/Specialist - Strategic Finance

 

 

Item Number:                                    12.2

File Number: D14/27218

Subject Heading:                         Request Gravel Upgrade - Corfe Road, Roma

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for gravel upgrade on Corfe Road, Roma.

 

 

Resolution No. GM/05.2014/05

Moved Cr O'Neil                                                            Seconded Cr Newman  

That this request be included in budget considerations.  

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning/Specialist – Strategic Finance

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/27557

Subject Heading:                         Arts and Culture Policy 2014 - 17

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Maranoa Regional Council is updating the Interim Arts and Culture Policy document from 2009. The Arts and Culture policy 2014 – 17 is intended to supersede the previous policy document.

 

Discussion:

The Chief Executive Officer (CEO) provided Council an overview on progress of the Quality system development and the types of documents which include plans, processes and procedures.   Further that this policy will be incorporated into the new system.

 

Resolution No. GM/05.2014/06

Moved Cr Chambers                                                      Seconded Cr Denton  

That the item be removed from the Agenda to allow further refinement of the draft policy in line with organisational development of the Quality Management System; the latter including development of a standardised template structure for all future Council policies.

 

Further that, once completed, the policy be presented to Council for further consideration.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.2

File Number: D14/30579

Subject Heading:                         Surat Racecourse Amenities

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council had received a request from the Surat Racecourse User Group seeking further financial assistance towards costs to install an ablution block at the Warroo Sporting Complex.

 

Council has already committed to provide assistance with plumbing and connection of the amenities to electricity.  However, the project is experiencing a budget shortfall, and the User Group has requested Council also fund the cost of stumping, installing steps and slab for steps, and fitting out a bathroom.

 

 

Resolution No. GM/05.2014/07

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council:-

 

  • Support the Surat Racecourse User Group’s initiative to construct a new ablution block at the Surat Racecourse;

 

  • Reaffirm its commitment to connect the new amenities to electricity and complete necessary plumbing work;

 

  • Undertake and fund the cost of stumping the building on fully adjustable steel stumps, installing supplied steps and slab for steps, and supplying and installing a urinal, shower and toilet into one room;

 

  • Reallocate the balance of funds allocated in the Capital Works Budget to the Surat Grandstand Capital Works project ($10,000), to this project. (Any additional costs, once known be considered as part of the 2014/15 budget deliberations)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Facilities/Specialist – Strategic Finance

 

Cr. Denton left the Chamber at 9.34am.

Cr. Denton entered the Chamber at 9.36am.

 

 

Item Number:                                    13.3

File Number: D14/31602

Subject Heading:                         Big Rig Enhancement Project

Location:                                          2 Riggers Road, Roma.

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 

The Big Rig Oil and Gas Interpretive Centre was established and opened in Roma in 2002. Since inception, few changes have been made to the site and as such, enhancements are required to ensure that the latest developments in Coal Seam Gas and Liquefied Natural Gas are presented in an up to date and impressive interpretive display.

 

The master planning phase of the enhancement project was completed in early 2013 by Pacific Southwest Strategy Group (PSWSG) and the results can be found in the Big Rig Master Plan, May 2013. Further, a condensed version of their findings was compiled to clearly outline the short and long term goals for the project moving forward (Big Rig Enhancement Report – Project Inception).

 

The overall Big Rig Enhancement Project (completed in May, 2013) has been split into two phases:

1.   The short to medium term deliverables that relate to general maintenance and upgrades to displays & content.

2.   Deliverables that relate to the implementation of the long-term vision for the site through establishing (all or components of) the following:

a)   Educational facilities (possible partnership with educational institutions and/or industry organisations to dispel the myths about the CSG industry)

b)   CSG industry hub (training, accreditation, medical etc)

It is anticipated that the entire project (proposed by PSWSG) will be conducted over a period of 5 years and will cost approximately $4.8 million. Funding will be sought from all tiers of government, and the resource sector.

 

 

 

 


 

Resolution No. GM/05.2014/08

Moved Cr Newman                                                        Seconded Cr Wason  

That Council:

 

  1. Adopt the Big Rig Master Plan for Maranoa Regional Council – May 2013 presented by Pacific Southwest Strategy Group as the primary document guiding the direction for the enhancement of Roma’s Big Rig.

 

  1. Lobby for and seek external funding for the completion of the longer term strategies, as set out in the Big Rig Master Plan for Maranoa Regional Council – May 2013.

 

  1. Endorse the Big Rig Enhancement Report – Project Inception document as a condensed version of the Big Rig Master Plan for Maranoa Regional Council – May 2013, to guide the short term priorities for the Big Rig Enhancement project as budget becomes available.

 

  1. Incorporate the short to medium term project goals as identified in the condensed version of the Big Rig Master Plan into the Draft Corporate Plan 2014 – 2019.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Tourism

 

 

Item Number:                                    13.4

File Number: D14/31729

Subject Heading:                         Council Submission to Agricultural Competitiveness Issues Paper – 17 April 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

In accordance with Council’s input at the Workshops of 2 and 8 April 2014, a response to the Federal Government’s Agricultural Competitiveness Issues Paper was submitted on 17 April 2014.

 

Council’s retrospective approval of this submission was sought.

 

Resolution No. GM/05.2014/09

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council formally endorse the submission made to the Federal Government’s Agricultural Competitiveness Issues Paper, as attached to the officer’s report., and as discussed informally with Councillors prior to lodgement.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Business Development

 

 

Item Number:                                    13.5

File Number: D14/20782

Subject Heading:                         Santos Water Flowline

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Santos QNT Pty Ltd had requested Council enter into a Conduct and Compensation Agreement over Kia Ora West Stock Route, Mansfield Road, Baffle West Qld, ID number U709BUNG01 for the purpose of constructing two Water Flowlines.

 

Resolution No. GM/05.2014/10

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council enter into the Conduct and Compensation Agreement with Santos, and delegate authority to the Chief Executive Officer to sign the agreement on behalf of Council,  subject to the successful resolution of the following:-

(a)  Council be paid the Construction Compensation amount;

(b)  Santos pay Council’s legal fees in accordance with the provisions of the Petroleum and Gas (Product and Safety) Act 2004.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D14/31726

Subject Heading:                         RSPCA Million Paws Walk 2014

Location:                                          Parklands in Bungil Street, adjacent to Adungadoo Walk, Roma

Applicant:                                         Maranoa Vets

Author and Officer’s Title:                 Vincent (Vince) Stephens, Specialist  Environmental Health & Waste

Executive Summary: 

Maranoa Vets have coordinated and organised the RSPCA Million Paws Walk 2014 in Roma on 18 May 2014, and have requested assistance from Council personnel.

 

 

Resolution No. GM/05.2014/11

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council approve:

 

1.   The use of the Parklands located on Bungil Street Roma, adjacent to Adungadoo Walk, for the assembly base of the RSPCA Million Paws Walk 2014.

 

2.   The donation of three (3) Dog Registrations to the value of $54.00 per registration, as prizes for the dog events. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Environmental Health & Waste

 

 


 

Item Number:                                    13.7

File Number: D14/31968

Subject Heading:                         Endorsement of Projects to be Submitted for Funding Under Local Government Grants & Subsidies Program

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The 2014/15 Round of Local Government Grants & Subsidies is now open.  Councils are invited to submit applications for funding from the areas of water, sewerage, community, crime prevention, economic development and tourism.  Council’s endorsement was sought for the four projects which were prioritised by Council at the workshop on 7 May 2014 for submission under the program.

 

 

Resolution No. GM/05.2014/12

Moved Cr Wason                                                           Seconded Cr Schefe  

That Council submit applications under the 2014/15 Round of the Local Government Grants and Subsidies Program for four projects, and authorise the Mayor and Chief Executive Officer to sign the certification form. 

 

The projects to be submitted are:

 

·         Stage 2 Injune combined Washdown/Potable Water Facility

·         Stage 2 Roma Potable Water Facility

·         Big Rig Night Show Upgrade

·         Yuleba Service Centre

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

  

 

Late Items

 

Item Number:                                    L.1

File Number: D14/31141

Subject Heading:                         Third Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013, with the First Quarter Budget Review adopted on 13 November 2013 & the Second Quarter Budget Review adopted on 26 February 2014. This report is based on the Third Quarter Budget Review recently conducted by managers and staff.

 

The budget review presented currently shows an estimated surplus of $1.6M. It incorporates new items and changes not previously identified in the original budgeting process, and at the first and second quarter budget reviews, and from the most recent review completed by Managers on Council’s operating budgets & capital works program 2013/14. Of this amount, $1.38M relates to carry over capital projects.

 

Council had requested that a full review be conducted of all capital works intended for this financial year, in order to identify all works that potentially may be carried over to 2014/15. Managers have identified that a total of $6.8M of capital works will be carried over to 2014/15 (at the last review) and the total amount of $14.9M at this review.

 

 

Resolution No. GM/05.2014/13

Moved Cr Chambers                                                      Seconded Cr Flynn  

That the Council adopt the Third Quarter Budget Review 2013/14 as shown in the following attachments to the officer’s report (pages 1-11), with the primary documents marked (*):

 

Page

1          One Page Summary of Third Quarter Budget Review 2013/14 *

2          Revised Operating Revenue and Expense Budget Statements by Directorate

3          Revised Capital Revenue and Expenditure Budget Statements by Directorate

4          Revised Capital Reserves Budget Statements by Directorate

5          Revised New Loan and Loan Repayment Budget Statement by Directorate

6          Revised Operating Reserves Budget Statements by Directorate 

7-13      Summary of Third Quarter Budget Review Changes 2013/14 – Operating Revenue & Expenses*

14        Summary of Third Quarter Budget Review Changes 2013/14 – Capital Expenditure 2013/14*

 

Inclusive of an amendment to reallocate funds of $275,000 from savings on Bassett Park capital works ($20,000) and reallocation of funds from Place Making Roma/CBD redevelopment ($100,000) + $65,000 from the 2013/14 allocation, and Stores refurbishment ($90,000) as part of the current budget review. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

Item Number:                                    L.2

File Number: D14/31786

Subject Heading:                         Revenue Policy 2014/15

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The purpose of this Revenue Policy is to set out the principles used by Council for:

                                                 

    Levying rates and charges;

    Granting concessions for rates and charges

    The recovery of unpaid rates and charges; and

    Cost recovery fees and methods;

 

 

Resolution No. GM/05.2014/14

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

1.   Receive and note the document titled “Revenue Policy 2014/15”;  and

 

2.   In accordance with Section 193 of Local Government Regulation 2012, adopt the 2014/15 Revenue Policy.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance/Manager – Organisational Development

 

 

Item Number:                                    L.3

File Number: D14/31785

Subject Heading:                         Register of General Cost-Recovery Fees and Commercial Charges 2014/15

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

A briefing paper for 2014/15 Budget Parameters and timetable was presented at a Council workshop in March 2014. As outlined in the briefing paper, a 4% increase of the 2013/14 fees and charges has been recommended. 

 

Managers responsible for cost-recovery fees were advised to set fees so as to recover costs incurred by Council, and that such fees should not exceed the actual cost incurred by Council for the action for which the fee is charged. For commercial fees and charges, these fees are to be calculated as cost plus return including 10% Goods and Services Tax (GST).

 

All fees are generally increased by 4% with the exception of the Saleyards, Waste Management and Airport fees. These fees remained the same as the 2013/14 fees & charges.

 

A description of the Local Government Act 2009 provisions relating to fees and charges is provided in Attachment 1 of the officer’s report: Legislation.

 

The final recommended Fees & Charges 2014/15 Schedule was provided in Attachment 2 of the officer’s report.

 

 

Resolution No. GM/05.2014/15

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council:

 

1.         Receive and note the report.

 

2.         Adopt the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2014/15, effective 1 July 2014.

 

3.         Resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 applies:

 

(i)         the applicant is the person liable to pay these fees; and

 

(ii)        the fee must be paid at or before the time the application is lodged.

 

4.         Delegate to the Chief Executive Officer the power to amend commercial charges to     which section 262 (3) (c) of the Local Government Act 2009 applies.

 

5.             Approve the omission of fees and charges for quarry materials and services in the Register of General Cost-Recovery fees and Commercial charges 2014/15.

 

6.             Immediately commence notification of the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2014/15 through all approved communication forums, for implementation from 1 July 2014.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance/Coordinator Elected Members & Community Engagement

 

 

Item Number:                                    L.4

File Number: D14/31841

Subject Heading:                         Mitchell and Amby Flood Mitigation Study Stage 2 and Stage 3

Author and Officer’s Title:                 Cameron Castles, Director - Infrastructure Services

Executive Summary: 

Council’s consultant, Jo Tinnion of BMT WBM Pty Ltd, presented an overview and recommendations of the results of the Mitchell Flood Mitigation Study and Amby Flood Mitigation Study for Stage 2 and Stage 3 at the Council workshop on 8 April 2014.

 

The final reports were presented to Council for formal acceptance.

 

Discussion:

The Mayor thanked BMT WBM Pty Ltd for the significant work undertaken in delivering the findings for the Mitchell and Amby Flood Mitigation studies, and in their efforts in conducting the consultation process.

 

Resolution No. GM/05.2014/16

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

 

1.   Receive and endorse the final reports for the Mitchell Flood Mitigation Study and Amby Flood Mitigation Study for Stage 2 and Stage 3.

 

2.   Endorse the applications submitted under the Queensland Government’s Disaster Mitigation and Resilience Funding program for the following:

 

-     Mitchell Master Drainage Study

-     Amby Master Drainage Study and Implementation Works

-     Mitchell Flood Mitigation Scheme

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services

 

Cr Wason declared a ‘Conflict of Interest’ due to him receiving financial compensation from GLNG Project activities carried out on parcels of land owned by him, and left the Chamber at 10.03am taking no further part in discussion or debate on the matter.

 

Item Number:                                    L.5

File Number: D14/32374

Subject Heading:                         Santos Pipeline Easement - GLNG CRWP Loop

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

At its General Meeting on 12 March 2014, Council considered a request from Santos to approve the relinquishment of Easement 713689441, and consider and sign a Deed of Easement in respect to Council owned freehold land known as Lot 3 on RP58256, County of Westgrove, Parish of Mt Hutton with Title Reference 13978189.

 

At that meeting, Council resolved to agree to relinquish Easement 713689441 and sign a new deed of easement Title Reference 13978189, subject to conditions including that Council be paid an annual compensation amount.

 

Council was asked to review this decision in consideration of further information provided by Santos that the compensable event will only be for 12 months and therefore Santos is not required to pay an annual compensation amount.

 

Resolution No. GM/05.2014/17

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:

 

  • Acknowledge the execution of the Surrender of Easement number 13978189 being Easement CB on SP225707;

 

  • Proceed with signing the Deed of Easement between Maranoa Regional Council and Total GLNG Australia, PAPL Downstream Pty Ltd, KGLNG Liquefaction Pty Ltd and Santos GLNG Pty Ltd;

 

  • Acknowledge that Santos is not required to pay an annual compensation amount as the compensable event will not be for more than 12 months;

 

  • Authorise the Chief Executive Officer to sign the Deed of Easement on behalf of Council.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Facilities

 

At cessation of discussion and debate on the abovementioned item, Cr Wason entered the chamber at 10.05am.

 

Item Number:                                    L.6

File Number: D14/32670

Subject Heading:                         Submission to Federal Government's Inquiry into Australia's Trade and Investment Relationships with Countries of the Middle East

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

In accordance with Council’s input at the Workshop of 7 May 2014, a response to the Federal Government’s Inquiry into Trade and Investment with Countries of the Middle East was drafted.

 

The document outlined the importance of the goat industry, and requested the Federal Government’s support to commission a feasibility study into the construction of a multi-purpose meat processing facility (goat, cattle and sheep) in Roma.

 

Council’s approval of this document was sought prior to its submission.

 

 

Resolution No. GM/05.2014/18

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council approve the submission to the Federal Government’s Inquiry into Australia’s Trade and Investment Relationships with Countries of the Middle East, as attached to the officer’s report.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Business Development

 

Cr Flynn declared a ‘Conflict of Interest’ regarding the following item due to his personal business operations out of the Roma Airport, and left the Chamber at 10.07am, taking no further part in discussion or debate on the matter.

 

Item Number:                                    L.7

File Number: D14/33047

Subject Heading:                         Investigation of WiFi Capability at Roma Airport

Applicant:                                         Airport Advisory Committee

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee Meeting on 7 May 2014, members requested that Council give consideration to installing WiFi capability at the Roma Airport through further investigation of associated costs to implement this capability.

This recommendation was in support of the travelling public reporting difficulty in accessing network coverage for smart devices such as mobile phones and iPads.  This is due to periods of high peak usage experienced during flight arrival and departure times.

 

Discussion:

A ‘Mover’ and ‘Seconder’ was recorded for the motion, however no vote was taken at that time and Cr O’Neil put forward an amendment to the motion.  This amendment is recorded below the initial draft motion.

 

Resolution No. GM/05.2014/19

Moved Cr Denton                                                          Seconded Cr Wason  

That Council further investigate the cost of installing WiFi capability at the Roma Airport, with a further report provided for consideration once estimates are obtained.

 

NO VOTE TAKEN                                                                                                         

 

 

Resolution No. GM/05.2014/20

Moved Cr O'Neil                                                            Seconded Cr Chambers

That Council further investigate the cost of installing WiFi capability at the Roma Airport and Roma CBD, with a further report provided for consideration once estimates are obtained.

 

MOTION LOST                                                                                                               3/4

 

 

Discussion continued:

As the amended motion was lost, Council undertook a vote on the original draft motion put forward, with the outcome recorded below:

 

  Resolution No. GM/05.2014/21

Moved Cr Denton                                                          Seconded Cr Wason

That Council further investigate the cost of installing WiFi capability at the Roma Airport, with a further report provided for consideration once estimates are obtained.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the abovementioned item, Cr Flynn entered the Chamber at 10.13am.

 

Item Number:                                    L.8

File Number: D14/32067

Subject Heading:                         Procurement Policy

Author and Officer’s Title:                 Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

In accordance with the Local Government Act 2009 and Local Government Regulation 2012, a review of Council’s Procurement Policy had been conducted.

 

 

Resolution No. GM/05.2014/22

Moved Cr Schefe                                                           Seconded Cr Newman  

That the new Maranoa Regional Council Procurement Policy be adopted as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services/Coordinator Procurement

  

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.15am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.00am

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (a)      the appointment, dismissal or discipline of employees;

          (e)      contracts proposed to be made by it;

 

 

Resolution No. GM/05.2014/23

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 11.01am.

 

CARRIED                                                                                                                      8/0

 

 

Cr Flynn left the Chamber at 11.54am.

Cr Flynn entered the Chamber at 11.59am.

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.02pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 12.36pm with the Deputy Mayor taking the Chair in the absence of the mayor who was required to attend a business meeting.

 

The Mayor entered the Chamber at 12.59pm and assumed the Chair.

 

Cr O’Neil left the Chamber at 1.05pm.

Cr O’Neil entered the Chamber at 1.06pm.

 

 

Cr Wason declared a perceived ‘Conflict of Interest’ in item C.2 and C.7 “Business Activities Reports Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

The Mayor declared a potential perceived ‘Conflict of Interest’ in relation to Item C.3 “Request for Rates Concession” due to the applicant being a family relative, and elected to remain for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the interest of the overall public.

 

 

Resolution No. GM/05.2014/24

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council open the meeting to the public at 1.18pm.

 

CARRIED                                                                                                                      8/0

 

 

Item Number:                                    C.1

File Number: D14/21939

Subject Heading:                         Community Care - Future of Aged Care

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Council was provided an initial report regarding the National Health Reform “Living Longer” “Living Better,” a new model, known as Consumer Directed Care.  This care model was initially piloted by the Department of Health and Ageing in 2010.  Council currently delivers Community and Aged Care Services.

 

A decision to transition into the new model or transition the services to another provider was requested.

 

Resolution No. GM/05.2014/25

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council be provided additional information on the Consumer Director Care Model, and the option of Council transitioning current Community and Aged Care Services to another provider.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Community Services

 

Cr Wason declared a perceived ‘Conflict of Interest’ in item C.2 and C.7 “Business Activities Reports Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

 

Item Number:                                    C.2

File Number: D14/24860

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Deborah Bond, Support Officer - Corporate & Commercial Services

Month & Year of Report:                    March 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

The monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards, both over the past month and year to date. The information in this report aimed to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/05.2014/26

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council receive and note the report as presented.

 

CARRIED (Cr Wason voted in favour of the motion)                                                        8/0

 

Responsible Officer

Support Officer - Corporate & Commercial Services

 

The Mayor declared a potential perceived ‘Conflict of Interest’ in the following item due to the applicant being a family relative, and elected to remain for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the interest of the overall public.

   

Item Number:                                    C.3

File Number: D14/27392

Subject Heading:                         Request for rates concession

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested an extension of time to pay their rates and still receive the discount.

 

Resolution No. GM/05.2014/27

Moved Cr Wason                                                           Seconded Cr Newman  

That Council grant the requested extension of time, allowing the applicant to pay the gross rates (excluding discount) by the 30 June 2014 with the interest waived.

 

CARRIED (The Mayor voted in favour of the motion)                                                       8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.4

File Number: D14/31014

Subject Heading:                         Request for concession on water rates

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the applicant advising their water rates had increased dramatically and requesting a concession on the water usage charge.

 

Resolution No. GM/05.2014/28

Moved Cr O'Neil                                                            Seconded Cr Wason  

That the applicant be advised that the 30mm water meter access charge has been reinstated on their rates notice and a credit of $4,486.30 applied to their rates account.

 

Further, the applicant be advised that Council  does not grant a concession on the water usage charge.

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D14/31106

Subject Heading:                         Request for extension of time to pay rates

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested an extension of time to pay their rates.

 

Resolution No. GM/05.2014/29

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council grant an extension of time, allowing the applicant to pay the gross rates (excluding discount) by the 31 July 2014 with the interest waived.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.6

File Number: D14/31203

Subject Heading:                         Consideration of Continued RADF Committee Membership

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Council were provided a report outlining circumstances of a complaint received and the application of the RADF Code of Conduct.

 

 

 

Resolution No. GM/05.2014/30

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council has considered the Committee member’s continued involvement with the RADF Committee, and requests that the Chief Executive Officer draft a letter outlining the agreed course of action in response to the received complaint.  Once drafted, the letter is to be provided to Councillors for approval prior to sending.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer/(Acting) Coordinator - Local Development & Council Events

 

Cr Wason declared a perceived ‘Conflict of Interest’ in item C.2 and C.7 “Business Activities Reports Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

Item Number:                                    C.7

File Number: D14/31511

Subject Heading:                         Business Activity Report  - Saleyards and Quarry

Author and Officer’s Title:                 Deborah Bond, Support Officer - Corporate & Commercial Services

Month & Year of Report:                    April 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

The monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/05.2014/31

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council receive and note the report as presented.

 

CARRIED (Cr Wason voted in favour of the motion)                                                        8/0

 

Responsible Officer

Support Officer - Corporate & Commercial Services

 

 

Item Number:                                    C.8

File Number: D14/30080

Subject Heading:                         Injune Swimming Pool Management

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Tenders for Management of the Injune Swimming Pool were advertised with the closure date of submissions being 3 April 2014.  Council’s approval for tender acceptance was requested.

 

Resolution No. GM/05.2014/32

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council accept the tender submitted by Kevin Wolski to manage the Injune Swimming Pool subject to the following conditions:-

 

1.   Council to pay Kevin Wolski an annual fee of $60,000 per annum (GST Inclusive).

 

2.   Council to offer single accommodation at the Men’s Camp in Injune during the swimming season.

 

3.   The  successful tenderer retains the right to set and charge an entry fee to the Injune Pool if they wish to introduce a fee.

 

4.   The successful tenderer must obtain appropriate public liability insurance, and develop a compliant Workplace Health and Safety System before commencing management of the Injune Pool.

 

Furthermore, Council delegate authority to the Chief Executive Officer to sign the management agreement on behalf of Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/28434

Subject Heading:                         Minor Amendments to Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council’s approval of a number of minor adjustments to the organisational structure, as presented by the Chief Executive Officer.

 

Resolution No. GM/05.2014/33

Moved Cr Wason                                                           Seconded Cr Newman  

 

 That Council approve the following organisational structure changes/amendments:

 

  • Redesign the position of ‘Support Officer – Customer Service Facilitation’ to ‘Co-ordinator Customer Service Facilitation’;

 

  • Retitle the position ‘Support and Grants Officer’ to ‘Support/Project Officer’;

 

  • Change ‘Support Officer – Office of the CEO’ from Temporary Full Time position to Permanent Part Time position (two days per week), and retitle to ‘Relief Officer – Office of the CEO’;

 

  • Create a new Permanent Part Time position (three days per week) for ‘Administration Officer – Local Development & Events’;

 

  • Extend the Acting Inspections & Permits Officer contract until 30 June 2014;

 

  • The position ‘Water Meter Reader (Casual) to report to the Water, Sewerage and Gas Department – Coordinator Operations (Water, Sewerage and Gas)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer/Manager – Human Resources

 

 

Item Number:                                    LC.2

File Number: D14/32189

Subject Heading:                         Construction of Water Play Park

Location:                                          Roma Swimming Pool

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council is working towards constructing a water play park at the Denise Spencer Pool in Roma.  The Water Play Park will include a zero depth play area and a multi-depth wading pool.

 

Quotations have been called, with four quotations received by Council.  After reviewing the quotations, it was determined that the project meets the legislated definition of a large-sized contractual arrangement and tenders therefore need to be invited.

 

Resolution No. GM/05.2014/34

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council call for tenders to design and construct a water play park at the Denise Spencer Pool Complex in Roma.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    LC.3

File Number: D14/33066

Subject Heading:                         Next Step - Infrastructure Services Restructure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report considered the following aspects:

 

  feedback on the second/alternative structure for the proposed single Department (for day labour works) for Roads, Drainage & Parks;

  expanding focus of Quality, Safety & Environment;

  continued commitment to a separate Department for Infrastructure Contracts.

 

 

Resolution No. GM/05.2014/35

Moved Cr Schefe                                                           Seconded Cr O'Neil  

That Council:

 

1.   Approve the commencement of recruitment of the new Manager - Roads, Drainage & Parks.

 

2.   Approve the distribution, by way of update to teams, the evolving structure for the combined Roads, Drainage & Parks Department.

 

3.   Approve the recruitment of the Manager Infrastructure Contracts, Engineer (Existing) and Support Officer.

 

4.   Endorse the preparation of Position Descriptions for the new Operations Manager positions.

 

5.   Note and endorse the transitioning of Quality, Safety & Environment to the Office of the CEO (to reflect the commitment to introduction across the entire organisation).

 

6.   Authorise the Chief Executive Officer to undertake remuneration planning for the Department Managers, Operations Managers and direct reports (Specialists and Coordinators) for inclusion in the draft budget for 2014/15.

 

7.   Authorise the Chief Executive Officer to seek a proposal from a commercial mathematics company to assist with the design of the teams (size and composition) for subsequent consideration by Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 


 

Item Number:                                    LC.4

File Number: D14/33086

Subject Heading:                         Correspondence from FK Gardner & Group (FKG)

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Tabling of correspondence received from FKG in relation to the Injune Taroom Road project.

 

Resolution No. GM/05.2014/36

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council formally receive a copy of the e-mail correspondence, and a decision on who will be invited to provide a price for the design and construction of Injune-Taroom Road be deferred until such time as the 'Expression of Interest  -  Approved Contractor List for Design and Construct Services' advertising period has closed and evaluation has been completed.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.43pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 May 2014, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                          Date.