Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 28 May 2014 commencing at 9.00am

 

ATTENDANCE

 

Deputy Mayor Cr W S Wason chaired the meeting with Cr J L Chambers, Cr R J Denton, Cr W M Newman, Cr M L Price, Cr D J Schefe, Acting Chief Executive Officer – Robert Hayward, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Administration & Information Services – Dale Waldron, Manager Community Services – Julie Neil, Manager Roads & Drainage (SW) and Plant & Workshops – John (Blue) Gwydir, Manager Facilities – Tanya Mansfield,  Acting Coordinator Local Development & Community Events – Susan Sands, Local Development Officer Roma – Janet Hogarth.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.00am.  Council extended their condolences to the Reitano family, following the passing of family member Betty Reitano.

 

Resolution No. GM/05.2014/37

Moved Cr Newman                                                        Seconded Cr Price

 

That Council adjourn the meeting for a brief recess at 9.01am whilst Chair, Cr Scott Wason attended the Regional Resources Partnering for Prosperity Workshop to welcome Minister Andrew Cripps and attending guests on Council’s behalf.

 

CARRIED                                                                                                                      6/0

 

 

Council reconvened the meeting at 9.36am.

 

APOLOGIES   

 

Resolution No. GM/05.2014/38

Moved Cr Chambers                                                      Seconded Cr Newman

That apologies be received and leave of absence granted for Councillors Loughnan, Flynn and O’Neil for this meeting.

 

CARRIED                                                                                                                      6/0

 

 

Confirmation of Minutes

 

Resolution No. GM/05.2014/39

Moved Cr Newman                                                        Seconded Cr Price  

That the minutes of the General Meeting (8-14.05.14) held on 14 May 2014 be confirmed.

 

CARRIED                                                                                                                      6/0

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

LATE ITEM

 

Item Number:                                    L.1

File Number: D14/36533

Subject Heading:                         Appointment of Acting Chief Executive Officer

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Council’s approval was sought for the appointment of an “Acting Chief Executive Officer” to cover duties during a period personal leave, as requested by the Chief Executive Officer.

 

Resolution No. GM/05.2014/40

Moved Cr Schefe                                                           Seconded Cr Price  

That Council endorse the appointment of Robert Hayward in the position of Acting Chief Executive Officer commencing 26 May 2014, until further notification is received from the Chief Executive Officer.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer/Manager - Human Resources

 

 


 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/31952

Subject Heading:                         Council Initiated Advisory Committee Meeting

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of November 2013 – April 2014.

 

 

Resolution No. GM/05.2014/41

Moved Cr Newman                                                        Seconded Cr Denton  

 

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·         Airport Advisory Committee Meetings – 02/04/14

·         Roma Saleyards Advisory Committee – 27/03/14

·         Wild Dog Advisory Committee – 25/11/13

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/35036

Subject Heading:                         Proposed Permanent Closure of Part of Naldera Road and Opening of a Part of the Same Road

Location:                                          Naldera Road, Ballaroo

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

During discussions with the applicant, it had become apparent that part of Naldera Road, Ballaroo, is off alignment. An administrative action was recommended to close the section of unused road, and open a road to encase the existing physical location of Naldera Road.

 

Discussion:

The Director of Infrastructure Services advised that a draft policy will be put forward for Council’s consideration to place a consistent framework around dealing with future received requests of a similar nature.

 

Resolution No. GM/05.2014/42

Moved Cr Price                                                             Seconded Cr Schefe  

That Council:

 

  • Undertake the process to permanently close part of Naldera Road within Lot 7 on COG69, on the condition that the closure of the road is in conjunction with the proposed opening of a road to encase the physical location of Naldera Road, and that Council pay the associated surveying and legal fees.

 

  • Delegate authority to the Chief Executive Officer to negotiate arrangements with the landowner.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/33918

Subject Heading:                         Reallocation of budget funding for Maranoa's Got Talent

Author and Officer’s Title:                 Janet Hogarth, Local Development Officer - Roma

Executive Summary: 

A group of regional community organisations have formed named “Meeting Maranoa Youth Support Network”.  One of their major activities for this year will be organising ‘Roma’s Day Out’ in September 2014.  This provided an opportunity to incorporate local youth performances which would normally be held at Maranoa’s Got Talent in a larger event and for greater audience numbers.

 

Council received a Community Grant application for funding organise ‘Roma’s Day Out’.   Due to budget restrictions, this was not approved.  It was requested that Council consider the reallocation of the 2013/14 budget allocation for the Maranoa’s Got Talent program to support the ‘Day Out’ event.

 

Discussion:

Council highlighted that in this being an annual event; it may clash with the Food & Fire Festival scheduled for September 2015.  Council’s Local Development Officer advised that the following year the event will be scheduled during Youth Week as an alternative.

 

Cr Price advised she would be pleased to participate as a volunteer to assist the team with upcoming arrangements.

 

Resolution No. GM/05.2014/43

Moved Cr Newman                                                        Seconded Cr Denton  

That Council approve reallocation of funds from the 2013/2014 budget ($5,000) to support ‘Roma’s Day Out, which is under the auspice of Downs Industry Schools Co-operation Inc (DISCO).

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Local Development Officer – Roma/Specialist – Strategic Finance

 


 

Item Number:                                    13.2

File Number: D14/33961

Subject Heading:                         Request for Dinner to Mark 130 Year Anniversary of Formation of Roma Volunteer Rifle Corp.

Applicant:                                         Mr Bevan Stansbie

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Council had received a request from Mr Bevan Stansbie MBE, requesting Council organise a VIP banquet dinner in 2015,  in recognition of the 130 year anniversary of the formation of the Roma Volunteer Rifle Corp. 

 

As there would be considerable utilisation of Council staff and budget resources, and further that support from the wider community has not been indicated, it was recommended that Council not support the request.

 

Resolution No. GM/05.2014/44

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council acknowledge that 2015 will be the 130 year anniversary of the formation of the Roma Volunteer Rifle Corp, but do not support the request to hold a VIP banquet dinner.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

 

Item Number:                                    13.3

File Number: D14/35136

Subject Heading:                         Roma Cultural Centre Foot Bridge

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Due to safety concerns, the footbridge located over the pond in the courtyard of the Roma Cultural Centre has been removed.  Council’s direction was sought in regard to the future of the footbridge.

 

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council:

 

  • Does not replace the footbridge at the Roma Bungil Cultural Centre;

 

  • Infill the pond structure, and replace with a feature garden.

 

MOTION LOST                                                                                                               2/4

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

Resolution No. GM/05.2014/45

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council:

 

·         Replace the footbridge at the Roma Bungil Cultural Centre, with a bridge that takes a direct route across the pond;

 

·         Be provided detailed designs for the bridge construction, and draft designs and estimates for restoration of the pond precinct and gardens, for Council’s consideration (Estimates should include an ongoing whole of life and maintenance cost);

 

·         Total estimates be considered as part of the 2013/14 financial year budget.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator – Council Buildings & Structures

 

 

Item Number:                                    13.4

File Number: D14/32192

Subject Heading:                         Permit to Occupy - Lot 15 on EG68

Location:                                          Lot 15 on EG68 - Camping and Water Reserve - Reserve R7 Elgin

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an application for permit to occupy over Lot 15 on EG68, being Camping and Water Reserve R7 Elgin.  Term lease 0/221662 is due to expire on 12 January 2015.

 

Resolution No. GM/05.2014/46

Moved Cr Chambers                                                      Seconded Cr Newman  

That the Department of Natural Resources and Mines be advised that:

 

  1. Council has no objection to the proposed permit to occupy over Lot 15 on EG68, being Camping and Water Reserve R7 Elgin;

 

2.   Council is not aware of any non-indigenous cultural values that the Department should consider when assessing this application.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 


 

Item Number:                                    13.5

File Number: D14/35709

Subject Heading:                         Kooma #4 Native Title Claim QUD504/2011

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Kooma People #4 assert to hold native title over an area of land and waters north-west of Dirranbandi, and commenced a native title claim in 2011. The claim covers land and waters within the Balonne Shire, Maranoa Regional, Murweh Shire and Paroo Shire Councils' local government areas.

 

Council is a respondent party to the claim.

 

The Kooma People #4 were seeking the Councils' and other respondent parties' consent to Federal Court orders that will formally recognise that the Kooma People #4 hold native title in the claim area (the consent determination). The Court has listed the claim for a consent determination hearing on 23 June 2014.

 

The State of Queensland has circulated a draft consent determination order. All issues have been resolved between the parties with the exception of further discussions that are taking place between the State and the Kooma People in relation to the recognition of native title rights and interests over certain township parcels of land within Bollon.  It is likely that restricted native title rights and interests (a right to access only) will be recognised over those parcels.

 

Those discussions do not affect that Maranoa Regional Council, however, it does mean that a final form of the draft consent determination was not available for circulation with this Report (prepared 7 May 2014).

 

Therefore Council's consent was sought to the form of determination that was attached, with the delegation of power to the CEO to negotiate and agree to such changes as are required as a result of the resolution of those outstanding discussions.

 

Resolution No. GM/05.2014/47

Moved Cr Newman                                                        Seconded Cr Price  

That Council:

 

  1. Consent to a determination of native title in the Kooma People #4 Claim (QUD504/2011), substantially in the terms of the draft consent determination considered by Council with such amendments as may be required, to enable the consent determination to be made by the Federal Court.

 

  1. Delegate to the Chief Executive Officer the power to negotiate and agree to such changes to the draft consent determination referred to in item 1 of this resolution, as are required to enable the Federal Court to make the consent determination.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

  

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.11am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.57am

 


Councillor Business

 

Item Number:                                    22.1

File Number: D14/35164

Subject Heading:                         Wild Dog Advisory Committee Recommendations

Applicant:                                         Maranoa Regional Council Wild Dog Advisory Committee

Author and Councillor’s Title:           Cr. Jan Chambers

Executive Summary:

At the most recent Wild Dog Advisory Committee Meeting held on 12 May 2014, the Committee put forward three separate recommendations for Council’s consideration in the support of the control of wild dogs across the region.

 

Resolution No. GM/05.2014/48

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council:

 

1.   Endorse the Committee’s recommendation to write to neighbouring local government areas of Murweh, Balonne and Western Downs,  advising that Council would be open to negotiate arrangements and funding for baiting program locations close to bordering boundaries;

 

2.   Endorse the Committee’s recommendation that Council notify the upcoming baiting campaign dates and arrangements via telephone and email, rather than by a mail out to landholders, and that additional communications be placed in the Bottle Tree Bulletin.

 

3.   Introduce a one-off incentive payment of $500 for individuals that present 50 scalps, and a further payment of $500 for each 50 increment thereafter, as part of the 2014/15 budget deliberations.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager – Environmental Health, Compliance & Waste/Specialist - Strategic Finance

 

 

Late Items CONTINUED

 

Item Number:                                    L.2

File Number: D14/24872

Subject Heading:                         Cemetery Policies - Burials on Private Land and Operations

Author and Officer’s Title:                 Dale Waldron, Manager - Administration & Information Services

Executive Summary: 

The purpose of this new policy and policy review is to cover Burials on Private Land/Properties and to set forth the management framework for the Cemeteries under the care and control of Maranoa Regional Council.

 

Discussion:

Council thanked staff for their work in developing the draft policy presented for adoption.

 

Resolution No. GM/05.2014/49

Moved Cr Newman                                                        Seconded Cr Denton  

That Council adopt the Cemetery Operations and Burials on Private Property policies as presented, for implementation across the region.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Administration & Information Services

 

 

Resolution No. GM/05.2014/50

Moved Cr Chambers                                                      Seconded Cr Newman

 

That Council further discuss Item L.3 “Supported Accommodation Assistance Program” as part of the confidential agenda items under the Local Government Regulation 2012 - Section 275 (a)

 

CARRIED                                                                                                                      6/0

 

 

 

Resolution No. GM/05.2014/51

Moved Cr Schefe                                                           Seconded Cr Denton

 

That Council close the meeting to the public at 11.13am.

 

CARRIED                                                                                                                      6/0

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees;       

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Cr Denton left the Chamber at 11.42am.

Cr Denton entered the Chamber at 11.43am.

 

 

Resolution No. GM/05.2014/52

Moved Cr Newman                                                        Seconded Cr Price

 

That Council open the meeting to the public at 12.08pm.

 

CARRIED                                                                                                                     6/0

 

 

Item Number:                                    L.3

File Number: D14/36172

Subject Heading:                         Supported Accomodation Assistance Program - Changes to Service Agreement

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

A revised service agreement for the Supported Accommodation Assistance Program (SAAP) was provided 21 May 2014.

 

Amendments to the current version required Council’s consideration.

 

Two noteworthy amendments included:

  1. Extending the length of accommodation stay for tenants for “as long as the client requires to secure and maintain sustainable housing”.

 

2.   Limited length of Service Agreement duration (from 1 October 2014 till 30 September 2015). After this date, SAAP will go to open tender.

 

A decision to continue this service required approval of the new service agreement and a submission drafted by 10 June 2014.

 

Moved Cr Schefe                                                           Seconded Cr Price  

That Council approve a submission to renew Council’s Supported Accommodation Assistance Program Service Agreement till 30 September 2015.

 

 

MOTION LOST                                                                                                               1/5

 

 

Resolution No. GM/05.2014/53

Moved Cr Newman                                                        Seconded Cr Denton

 

That Council does not put forward a submission for a new Supported Accommodation Assistance Program Service Agreement, which was proposed to commence 1 October 2014 and expires 30 September 2015.

 

CARRIED                                                                                                                      5/1

 

Responsible Officer

Manager – Community Services

 

 

Item Number:                                    C.1

File Number: D14/33429

Subject Heading:                         Request for Water Access charge to be removed

Location:                                          Assessment Number: 14001986

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

An email was received by the Mayor from the applicant, requesting Council deduct the 100mm water access charge of $4930.00 from the rates notice.

 

Resolution No. GM/05.2014/54

Moved Cr Schefe                                                           Seconded Cr Denton  

That:

 

  1. The applicant be advised that Council cannot grant a rates concession on service charges as there is no provision in Council’s adopted Revenue Statement for one.

 

  1. Council authorise the CEO to further investigate available options for the applicant’s consideration.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

 

Item Number:                                    C.2

File Number: D14/35360

Subject Heading:                         APLNG-WP2C – CIVIL WORKS TO WIDEN YULEBA TAROOM ROAD CH. 17.38KM – 24.58KM INCLUDING UPGRADE OF INTERSECTION AT HORSE CREEK ROAD

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council has called for tenders from suitably qualified contractors to carry out:

 

Work Package APLNG-WP2c: Road widening works on the Yuleba – Taroom Road chainage 17.38km to 24.58km and includes the upgrade of the intersection of the Yuleba-Taroom Rd with Horse Creek Rd. 

 

Responses closed on the 8/04/2014 and have been assessed and ranked.

 

Resolution No. GM/05.2014/55

Moved Cr Price                                                             Seconded Cr Chambers  

That Council award tender number APLNG-WP2C to Hazell Bros Group Pty Ltd at the tendered value of $2,831,860.82 (excluding GST), on receipt of a purchase order from Origin Energy to fund the works.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    C.3

File Number: D14/35636

Subject Heading:                         Request for Sponsorship

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Council has received a request for financial sponsorship for an upcoming event to be held in Roma on 21-22 September.  

 

 

Resolution No. GM/05.2014/56

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council decline the opportunity to provide financial sponsorship for the Golden Hobbles Campdraft event, and advise the applicant of Council’s Community Grants Program.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.36pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.39am

 

 

LATE CONFIDENTIAL ITEM

 

Item Number:                                    LC.1

File Number: D14/36399

Subject Heading:                         Heavy Plant Replacement Program

Author and Officer’s Title:                 John (Blue)  Gwydir, Manager - Roads & Drainage (SW) and Plant & Workshops

Executive Summary: 

As part of the 2013/2014 Plant Capital Replacement Budget, detailed submissions were called through Local Buy Vendor Panel for the purchase a range of heavy plant items.

 

Resolution No. GM/05.2014/57

Moved Cr Schefe                                                           Seconded Cr Price  

 

That Council approve purchase of the following plant, as listed below individually, for a total value of $3,196,440.00 exclusive of GST:

 

Item/s  

Organisation

Tendered Price (Exc. GST)

4 x Caterpillar 12M Graders

Hastings Deering

$1,410,000 @ $352,500 each

1 x Caterpillar 963DQ Track Loader

Hastings Deering

$   455,550

1 X Komatsu WA200PZ-6 Integrated Tool Carrier

Komatsu Australia

$   199,500

1 x Caterpillar 432F Backhoe   

Hastings Deering

$   189,900

3 x Western Star 4800FS2 Prime Movers

Black Truck Sales Roma

$   855,900 @ $285,300 each

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Roads & Drainage (SW) and Plant & Workshops

 


LATE ITEMS CONTINUED

 

Item Number:                                    L.4

File Number: N/A

Subject Heading:                         Deed of Variation - Stage 1 Roma Flood Mitigation

Author & Officer’s Title:                    Cameron Castles, Director Infrastructure Services

Executive Summary:

Council’s direction was sought to apply for a Deed of Variation, requesting an extension date for completion of Stage 1 – Roma Flood Mitigation, to accommodate potential project delays as outlined by the reporting officer.

 

Resolution No. GM/05.2014/58

Moved Cr Chambers                                                      Seconded Cr Newman

 

That Council apply for a ‘Deed of Variation’ for the Stage 1 – Roma Flood Mitigation Project, and the completion date be extended from 30 June to 31 December 2014.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Director – Infrastructure Services/Acting Coordinator – Local Development & Council Events

 

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 1.53pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 June 2014, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                          Date.