Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 23 July 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 18 July 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director - Infrastructure Services)

                                                              Mr Rob Hayward (Director - Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director - Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator - Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 23, 2014 at 10.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  23 July 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  9 July 2014.......................................................................................................... 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

 

11          Corporate, Community & Commercial Services

11.1      Council Initiated Advisory Committee Meeting Minutes......................... 20

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Confirmed Minutes - Airport Advisory Committee - 04.06.14      22

Attachment 2:    Confirmed Minutes - Roma Saleyards Advisory Committee - 29/05/14................................................................................... 27

11.2      Proposed UQ School of Architecture Exhibition & Workshop ............ 31

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment :      Draft UQ Proposal.................................................................. 34

11.3      Councillor Request for Leave of Absence................................................. 38

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

11.4      Endorsement of Contracts and Memorandum of Understanding with external partners to enhance service provision within community care........... 40

Prepared by:      Annette Gallagher, Coordinator - Community Care

 

 

12          Infrastructure Services

 

13          Development, Facilities & Environmental Services

13.1      Commerce Roma - Request to Publish the 'Focus on Roma' booklet on Council Website & MyMaranoa App............................................................................ 42

Prepared by:      Ryan Gittins, Specialist - Business Development

13.2      Membership Renewal 2014-15 - Toowoomba and Surat Basin Enterprise   44

Prepared by:      Edward Sims, Manager - Economic & Community Development

Attachment :      Toowoomba and Surat Basin Enterprise - Membership Renewal     47

13.3      Request for Council Contribution to Get Out Get Active Funding....... 60

Prepared by:      Fiona Vincent, Coordinator - Sport & Recreation

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Request from QLD Ambulance for Driveway Upgrade: Roma Diagnostic Imaging

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.(The policy stipulates that it is the property owner's responsibility therefore if Council decides to partially or fully cover costs this will go against the MRC policy.)

C.2        Request for sponsorship from Queensland Justices Association

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Request for waiver of passenger taxes

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(c) the local government budget.

C.4        Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.5        Minor Amendments to Organisational Structure

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(a) the appointment, dismissal or discipline of employees.

 

Councillor Business

 

20          Councillor Business

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 9 July 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn, Cr W M Newman, Cr C J O’Neil, Cr M L Price, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities and Environmental Services – Rob Hayward, Director Corporate, Community and Commercial Services – Sharon Frank, Manager Infrastructure Contracts – Peter Weallans,  Manager Economic and Community Development – Ed Sims, Coordinator Tourism – Megan Swords, Coordinator Libraries, Arts and Culture – Jacqueline Burns.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

APOLOGIES   

 

Confirmation of Minutes

 

Resolution No. GM/07.2014/13

Moved Cr Newman                                                        Seconded Cr Flynn  

 

That the minutes of the General Meeting (11-25.06.14) held on 25 June 2014 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/47683

Subject Heading:                         Crisis - Supported Accomodation Assistance Program

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

At the General Meeting on 28 May 2014 a motion was lost to approve the new Supported Accommodation Assistance Program (SAAP) Service Agreement.

 

As a result, a revised service agreement has been drafted for Maranoa Regional Council.

 

It was recommended that the content contained in the original agreement remain, with a change only to the reporting requirements, which can be achieved.

 

It was requested that Council consider the new agreement for this program.

 

Resolution No. GM/07.2014/14

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council approve the new service agreement for the Supported Accommodation Assistance Program (SAAP), unti1 March 2015.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/41124

Subject Heading:                         Request Footpaths - Injune

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for footpaths to be constructed on Injune streets.

 

 

Resolution No. GM/07.2014/15

Moved Cr O'Neil                                                            Seconded Cr Wason  

That this request be included in future budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 


 

Item Number:                                    12.2

File Number: D14/44044

Subject Heading:                         Request Drainage Upgrade – Mountainview Road

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for a drainage upgrade on Mountainview Road, Euthulla.

 

 

Resolution No. GM/07.2014/16

Moved Cr Price                                                             Seconded Cr Schefe  

That this request be included in future budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Item Number:                                    12.3

File Number: D14/45306

Subject Heading:                         Review of Council's Road Register

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

Council’s Road Register has been reviewed, and endorsement was sought for the amendments made to the register.

 

Resolution No. GM/07.2014/17

Moved Cr Price                                                             Seconded Cr Chambers  

That Council, in accordance with Sections 73 and 74 of the Local Government Act 2009, endorse the updates, and adopt the amended Road Register.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/44709

Subject Heading:                         caravan & motorhome club Australia (CMCA) Caravan Dump Point Subsidy

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 

The Campervan and Motorhome Club of Australia, in partnership with KEA Campers and the Queensland Department of Transport and Main Roads currently has funding available for the installation of Caravan Dump Points. The funding will cover the cost of a Gough Plastics ‘Dump Ezy’ unit, with an additional contribution of $3,000 from DTMR.

 

As there is currently demand for dump points to be located in Mungallala and Yuleba, an application for funding to place the units in these locations could be considered. If successful, an additional contribution of $2,000 for each unit ($4,000 in total) from Council would be required to contribute to the installation of the units.

 

 

Resolution No. GM/07.2014/18

Moved Cr Schefe                                                           Seconded Cr Price  

That Council:

 

  • Apply for funding to support the installation of grey and black water dump points to be located in Yuleba and Mungallala through the Campervan and Motorhome Club of Australia;

 

  • Contribute an additional $2,000 per unit should the application be successful;

 

  • Consult with local communities of Yuleba and Mungallala to identify the most appropriate sites, should the application be successful.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

 

Item Number:                                    13.2

File Number: D14/45599

Subject Heading:                         Service Level Agreement for Public Library Service Provision 2014-17

Applicant:                                         State Library of Queensland

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Service Level Agreement for Public Library Service Provision with the State Library of Queensland expires on 30 June 2014. Maranoa Regional Council has been invited to extend the Service Level Agreement until June 2017.

 

 

Resolution No. GM/07.2014/19

Moved Cr Newman                                                        Seconded Cr Wason  

That Council endorse the Service Level Agreement for Public Library Service Provision with the State Library of Queensland until 30 June 2017.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.3

File Number: D14/46942

Subject Heading:                         Council Submission to the Mobile Coverage Programme - 30 June 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

In accordance with Council’s input at the Workshops of 27 May and 24 June 2014, a response to the Federal Government’s Mobile Coverage Programme was submitted on 30 June 2014.

 

 

 

Resolution No. GM/07.2014/20

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That Council retrospectively approve the submission to the Federal Government’s Mobile Coverage Programme, as attached to the officer’s report.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

 

 

Item Number:                                    13.4

File Number: D14/47092

Subject Heading:                         Council Submission to the Electricity Competition and Protection Legislation Amendment Bill 2014 and the National Energy Retail Law (Queensland) Bill 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

In accordance with Council’s input at the Workshop on 24 June 2014, a response to the State Government’s proposed legislation (Electricity Competition and Protection Legislation Amendment Bill 2014 & National Energy Retail Law (Queensland) Bill 2014) was submitted on 30 June 2014.

 

 

Resolution No. GM/07.2014/21

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council retrospectively approve the submission to the State Government’s inquiry into the proposed Electricity Competition and Protection Legislation Amendment Bill 2014 and the National Energy Retail Law (Queensland) Bill 2014, as attached to the officer’s report.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

  

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 9.20am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 9.36am

 

Resolution No. GM/07.2014/22

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 9.37am.

 

CARRIED                                                                                                                      8/0

 

 

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees;

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Cr Price entered the Chamber at 9.38am.

 

Cr Flynn declared a ‘Conflict of Interest’ in it C.2 “Application for Aircraft Annual Landing and Parking Fee Frequent User Discount,” due to his personal business operations out of the Roma Airport, and left the Chamber at 9.39am, taking no further part in discussions on the matter.

 

At cessation of discussion on Item C.2, Cr Flynn entered the Chamber at 9.42am.

 

Cr O’Neil left the Chamber at 9.43am.

Cr O’Neil entered the Chamber at 9.48am.

 

Resolution No. GM/07.2014/23

Moved Cr Flynn                                                             Seconded Cr O'Neil

 

That Council open the meeting to the public at 10.20am.

 

CARRIED                                                                                                                      9/0

 

 

 

Late Items

 

Item Number:                                    L.1

File Number: D14/46681

Subject Heading:                         Council approval to become a member of the organisation the savewater!® Alliance

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

To assist in the delivery of a water efficiency program, sustainability programs and enable access to technology and emerging technology, it was proposed that Council become a member of the organisation the savewater!® Alliance.

 

 

Resolution No. GM/07.2014/24

Moved Cr Schefe                                                           Seconded Cr O'Neil  

That Council become a member of the savewater!® Alliance.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Engineer

 


 

Item Number:                                    L.2

File Number: D14/47750

Subject Heading:                         Camping Options - Maranoa Region

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 
The report considered a range of items that have been raised with respect to camping options in the Maranoa. Key themes include:

1.   Operating camp sites in close proximity with commercial caravan park operators and how best Council can manage those concerns;

2.   The cost of camping in facilities which are under the jurisdiction of Council;

3.   The importance of providing campers with a range of options, thus encouraging visitation; and

4.   Cost recovery for facilities maintained by Council.

 

The ‘Queensland Camping Options Toolkit’ issued by the Department of Tourism, Small Business, Major Events and the Commonwealth Games was used as a basis in developing regional camping options.

 

Discussion:

Council determined that each of the points raised in the recommendation be considered separately for the purpose of debate.

 

Resolution No. GM/07.2014/25

Moved Cr Flynn                                                             Seconded Cr Price  

 

That Council endorse the classifications of camping options in the Maranoa, being:

 

  1. Tier One: Commercial

Sites that provide high level facilities,  such as Commercial Caravan Park operations OR those sites which are operating in close proximity to a Commercial, private Caravan Park.

  1. Tier Two: Camp Grounds

Sites that offer higher level facilities than basic camp sites, and do not operate in competition/perceived competition with a commercial/private operation.

  1. Tier Three: Basic Camp Sites

Camp sites that offer only basic facilities, including toilets, potable water, rubbish bins and/or Caravan Dump Points and/or are located on a Reserve for Recreation purposes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

 

Resolution No. GM/07.2014/26

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council charge a rate of $15 per night to camp in an unpowered site, or a $33 per night to camp at a powered site at Bassett Park, Roma (this site is a Tier One Camping Option).

 

MOTION LOST                                                                                                               4/5

 

 

Discussion:

An alternative motion was then put forward, with voting recorded as follows:

 

Resolution No. GM/07.2014/27

Moved Cr Chambers                                                      Seconded Cr Flynn

 

That Council charge a rate of $15 per night to camp in an unpowered site, or a $30 per night to camp at a powered site at Bassett Park, Roma (this site is a Tier One Camping Option).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

Resolution No. GM/07.2014/28

Moved Cr Price                                                             Seconded Cr Flynn

 

That Council investigate options and source funding to assist with the management of campers at Bassett Park, including the provision of fencing to contain the allocated camping area.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

Resolution No. GM/07.2014/29

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council investigate options for the management of the Bassett Park camping facility, including a business case to operate the free hold site as a caravan park or to manage bookings through the Roma Visitor Information Centre, and include a process to only receive overflow from commercial caravan parks in the vicinity.

 

MOTION LOST                                                                                                               2/7

 

 

Discussion:

An alternative motion was then put forward, with voting recorded as follows:

 

 

Resolution No. GM/07.2014/30

Moved Cr Flynn                                                             Seconded Cr Price

 

That Council investigate options for the management of the Bassett Park camping facilities.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 


 

 

Resolution No. GM/07.2014/31

Moved Cr Flynn                                                             Seconded Cr Wason

 

That Council does not provide ‘free’ camping at Noel Kerr Oval and surrounding areas, and furthermore that Council install signage to advise visitors that the identified area is not to be used for camping.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

Resolution No. GM/07.2014/32

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council charge an overnight rate of $15 per powered site, or $10 per unpowered site at the Wallumbilla Showgrounds, and investigate the viability of ‘user pays’ facilities for the site (this site is a Tier Two Camping Option).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

Resolution No. GM/07.2014/33

Moved Cr Price                                                             Seconded Cr Newman

That Council:

 

·         Investigate options to install donation boxes at Basic Camping/Recreation Reserves throughout the region (for Tier Three Camping Options);

 

·         Install signage which encourages campers to ‘buy local’ at appropriate sites; and

 

·         Investigate options for cost recovery, including installation of ‘user pays’ at appropriate sites.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Tourism

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.54am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.28am

 

LATE ITEMS CONTINUED

 

Cr Flynn did not return to the Chamber following Morning Tea, declaring a ‘Conflict of Interest’ in the following two items due to his personal business operations out of the Roma Airport, and took no part in discussion or debate on the matter.


 

 

Item Number:                                    L.3

File Number: D14/48061

Subject Heading:                         Airport Advisory Committee Recommendations

Author and Councillor’s Title:           Cr Joy Denton

Councillor’s Recommendation:

At the most recent Airport Advisory Committee Meeting held on 2 July 2014, a number of recommendations were put forward by the Committee.  These were presented to Council for formal consideration.

 

Resolution No. GM/07.2014/34

Moved Cr Denton                                                          Seconded Cr Schefe  

 

In line with Airport Advisory Committee recommendations,  Council further investigate:

 

·         Installing temporary shelter at the front of the Roma Airport Terminal, with findings presented at the General Meeting on 23 July 2014;

·         Extending  the existing General Aviation Apron at the Roma Airport, using a gravel hard stand area,  including tie down facilities;

·         Approve the purchase of three portable gas heaters at a total cost of $837,  for location at the front of the Roma Airport Terminal;

·         Formally approach the Department of Main Roads with a view to negotiating a service level agreement for the provision of taxi services at the Roma Airport.

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Manager – Airports (Roma, Injune, Surat & Mitchell)

 

 

 

Item Number:                                    L.4

File Number: D14/48211

Subject Heading:                         Airport Fees & Charges

Location:                                          Roma

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

In order to create a level fee structure between charter and RPT operations, it was proposed that one fee of $42.90 be applied to all passengers travelling on aircraft that are required to park on the high strength apron.

 

 

Resolution No. GM/07.2014/35

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

  1. Amend the 2014/15 Fees & Charges to include one per passenger fee of $42.90 applicable to all passengers travelling on aircraft over 5,700kg, effective 1 September 2014 (With the exception of passengers referred to in Item 3 of the resolution).

 

  1. Not charge a per passenger fee for passengers travelling on aircraft on or under 5,700kg, effective immediately.

 

  1. Include an exemption to the per passenger tax for passengers travelling on a King Air B-350, effective immediately.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the two abovementioned items, Cr Flynn entered the Chamber at 11.54am.

 

Item Number:                                    L.5

File Number: D14/48456

Subject Heading:                         Delegation Of Authority To Sign The Recipient Created Tax Invoice Agreement

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

The Australian Tax Office required Council to endorse the Agreement For Recipient Created Tax Invoices.

 

 

Resolution No. GM/07.2014/36

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That Council endorse the Agreement For Recipient Created Tax Invoices, and authorise the Chief Executive Officer to sign the agreement on Council’s behalf.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Engineer

 

 

Item Number:                                    L.6

File Number: D14/48993

Subject Heading:                         Surat Watering Schedule

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

Currently the town of Surat is operating under two different water schedules, one for the use of treated water, and one for the use of raw water.  The report proposed simplification of the current model by way of moving to a single amended schedule. Community comment was invited in response to the proposal.

 

Resolution No. GM/07.2014/37

Moved Cr Newman                                                        Seconded Cr O'Neil  

 

That the watering schedule for Surat be changed to a single schedule, and amended as follows:

 

·         Eastern Zone -  allocated days -  Monday, Wednesday, Friday and Sunday;

 

·         Western Zone – allocated  days - Monday, Tuesday, Thursday and Saturday;

 

·         No watering permitted in all zones between 9.00am and 4.00pm;

 

·         That the changes be implemented when the community is informed of the updated schedule in the next issue of the Surat Water Stats Newsletter; and

 

·         Regional water restrictions be reviewed at an upcoming workshop.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Water, Sewerage & Gas/Coordinator – Corporate Communications

 

 

Item Number:                                    L.7

File Number: D14/49015

Subject Heading:                         Public Toilet Access - Surat Shire Hall

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

At the General Meeting on 13 November  2013 as part of a review and suggested improvements to the provision of public toilets in Surat, Council resolved that the toilet block at the Surat Shire Hall be closed to the general public, and only be available to people using the Shire Hall, Supper Room or Pottery Shed. 

 

This closure was not implemented until approximately four weeks ago during the peak tourism season.  Unfortunately the planned alternative options had not been implemented, causing a short term critical problem.

 

Resolution No. GM/07.2014/38

Moved Cr Newman                                                        Seconded Cr Wason  

 

That the toilet block at the Surat Shire Hall be made available to the general public, when all or part of the complex is not booked for a private or community function, until such time as alternative wheel chair accessible showers are available for travelers.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

  

CONFIDENTIAL ITEMS

 

Item Number:                                    C.1

File Number: D14/44729

Subject Heading:                         Emergency Relief - Application to Tender

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Tenders are currently open for the Emergency Relief funding under the Department of Social Services and will close 23 July 2014.

 

This service is delivered in conjunction with a State Government funded program for Community Support Services which is due to expire 30 September 2015.

 

 

Resolution No. GM/07.2014/39

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council not tender for the next round of Emergency Relief funding under the Department of Social Services.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

Cr Flynn declared a ‘Conflict of Interest’ in the following item, due to his personal business operations out of the Roma Airport, and left the Chamber at 12.11pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.2

File Number: D14/46061

Subject Heading:                         Application for Aircraft annual landing & parking fee frequent user discount

Location:                                          Roma

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

The applicant is a local Maranoa Regional Council resident, who has applied for a frequent user discount applicable to Aircraft Annual Landing and Parking fees. The current fees and charges allow for up to a 20% discount to be applied.

 

Resolution No. GM/07.2014/40

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council apply a 20% discount to the annual parking and landing charges as per Airport Fees and Charges 2014/15.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the abovementioned item, Cr Flynn entered the Chamber at 12.13pm

 

Item Number:                                    C.3

File Number: D14/47005

Subject Heading:                         Injune - Taroom Road Design and Construction Contract (Ch 0+0.6km to 23+0.8km)

Location:                                          Injune - Taroom Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Injune – Taroom Road is the main access to the Santos GLNG Fairview field and has been identified in the Works Schedule within the Santos GLNG Service Level Agreement.

 

The purpose of this report was to recommend that Council in accordance with Local Government procurement processes enter into negotiations in relation to a Design and Construct Contract for the reconstruction and upgrade of Injune-Taroom Road (0+0.6km to 23+0.8km).

 

Resolution No. GM/07.2014/41

Moved Cr Price                                                             Seconded Cr Flynn  

That Council authorise the Chief Executive Officer to enter into negotiations with Ostwald Bros for the reconstruction and upgrade of the Injune -Taroom Road (Ch. 0+0.6km to 23+0.8km).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    C.4

File Number: D14/47150

Subject Heading:                         Request for discount after late payment of rates

Location:                                          Assessment No. 12010500

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested that Council consider granting the discount after paying the rates four days post the close of discount.

 

Resolution No. GM/07.2014/42

Moved Cr Newman                                                        Seconded Cr Price  

Council does not grant the requested discount in this instance as the circumstances do not meet the criteria set out in Council’s adopted Revenue Statement or Local Government Regulation 2012 for granting discount.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/48294

Subject Heading:                         GLNG Project Delivery

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

With the recent signing of the GLNG Infrastructure Agreement, Council is tasked with delivering a sizeable Roads Capital Program.  Council’s direction was sought with respect to proposed organisation structure amendments to accommodate program requirements.

 

Resolution No. GM/07.2014/43

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

·         Approve the attached Organisational Structure for the Infrastructure Contracts Department for Stages 1 and 2, with a subsequent report for Stages 3 and 4 to be presented to Council for approval as required, as per the GLNG program.

 

·         Authorise the Chief Executive Officer to commence recruitment of Stage 1 and 2 on a staged basis within the 2014/15 budget period.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    LC.2

File Number: D14/49025

Subject Heading:                         Access to 'Tinowon'

Author and Officer’s Title:                 Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

Executive Summary: 

Council had received a request to repair and maintain a road which provides access to “Tinowon” (Report File Number D14/43498).  The report was initially presented at the General Meeting 25 June 2014, with Council deferring the item for two weeks so that further information could be provided.

 

 

Resolution No. GM/07.2014/44

Moved Cr Denton                                                          Seconded Cr Schefe  

 

That the applicant be advised that:

 

  • In accordance with Council policy, the road in question is considered to be a property access and not a public road, located within a Main Roads road reserve;

 

  • Council cannot authorise the relocation of the property access back to the Condamine Highway as it is a State Controlled Road;

 

  • They should contact the Department of Transport and Main Roads as it falls within their jurisdiction, being within the Main Roads road reserve.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

 

 

MAYORAL MINUTE

 

The Mayor advised Council that the 2014/15 Budget Papers would be formally presented to Councillors that day, and requested Council review the papers for discussion at the Councillor Workshop on 16 July 2014, and consideration at the Special Budget Meeting on 23 July 2014.

 


 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.19pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 July 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor                                                                           Date

 

 

     


Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 2 July 2014

Item Number: 11.1

File Number: D14/46944

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of May 2014 – June 2014.  

 

 

Officer’s Recommendation:  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·    Roma Saleyards Advisory Committee Meeting – 29/05/14

·    Airport Advisory Committee Meeting – 04/06/14

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councilors on a monthly basis to ensure Council is aware of committee items discussed.

 

The most recent confirmed minutes of each of the committees that have convened during the months of April 2014 – May 2014 are attached, these being:

 

·    Airport Advisory Committee Meeting – 04/06/14

·    Roma Saleyards Advisory Committee Meeting - 15/04/14

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1

Confirmed Minutes - Airport Advisory Committee - 04.06.14

D14/39346

2

Confirmed Minutes - Roma Saleyards Advisory Committee - 29/05/14

D14/45684

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Confirmed Minutes - Airport Advisory Committee - 04.06.14

 

 

Meeting:                                   Airports Advisory Committee Meeting

 

Date:                            Wednesday 4th June, 2014

Chair:                           Cr. Joy Denton             

Attendees:                    Cr. Joy Denton, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical and Flying Obstetric Service, Lyn Kajewski – Roma Tourism Association Inc, Greg Shaw, Cr. Cameron O’Neil,  Bryce Duke – Care Flight Group QLD

 

Apologies:                   Mr Tony Partridge

 

Minutes:                       Julie Latcham

 

Meeting Opened:          6pm                                                                         

Meeting Closed:           6.35pm

 

Next Meeting Details

 

Date:    2 July 2014                              

Time:   6pm   

Location:  Council Retreat                       


Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6pm.

 

Item 1               Apologies

The following apologies were noted at the commencement of the meeting;

Mr Tony Partridge

 

Item 2               Confirmation of Minutes and Business Arising

Resolution:      That the Airport Advisory Committee Meeting minutes of 7th May, 2014 be confirmed

Moved:             Mr Barry McCabe         

Seconded:        Ms Meryl Brumpton                                                  

CARRIED                                                                                                                                                                8/0                                                                                                                                                                                          

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 


Action Items from Previous Meetings

Date

Item

Description

Comments

Action by

When

Various

Item 2

Confirmation of Minutes and Business Arising

Installation of VASI lights at Roma Airport

Ben Jones

Ongoing

Provide an update on the sale of the council drink vending machine to the Roma Aero Club.

Ben Jones

Ongoing

07/05/14

Item 5

Terms Of Reference

Terms of Reference be amended to update the Quorum being a minimum of 6 members.

Kelly Rogers

Complete

07/05/14

Item 10

WiFi Capability

Report to Council putting forward Committee recommendation to investigate the cost of installing WiFi Capability at the Roma Airport. Report to General Meeting 14 May 2014.

Cr. Denton/Kelly Rogers

Complete

04/06/14

Item 4

Airport Redevelopment

Written update on redevelopment provided to Committee

Ms Bianca Kocsis

By next meeting

Item 5

FIDS Screens

Update to be sent to Cr Denton upon completion

Mr Ben Jones

By next meeting

Item 5

Tourism Information

IT Dept to be contacted to  ascertain what format is required for streaming of tourism info

Mr Ben Jones

By next meeting

 

VASI Lighting

Mr Ben Jones reported on the progress of the installation of the VASI lights at Roma Airport.

 

-     Contractors are to be on site within the next week with the construction phase beginning

-     Delivery of lighting is expected within the next 3-4 weeks

General discussion took place over the necessity of VASI lighting and with CASA altering current regulations to have VASI lighting as a requirement for large aircraft.

Ben Jones advised it was expected that work on the VASI lighting would be completed by August 2014, as there is considerable construction involved in the process.

Vending Machine

Mr Ben Jones reported that the invoice is on the way to the Roma Aero Club – once paid, Aero Club members will be trained in the operation of the machine.

Terms of Reference

General discussion on the change of Quorum numbers with a positive response from all in attendance.

 

WiFi Capability

Mr Ben Jones reported that he had spoken to MRC’s IT department and they are investigating what we are able to provide and then relative costings will be ascertained.

Item 3 - Update Car Park & Terminal Expansion

Project Manager – Ms Bianca Kocsis was unable to attend the meeting, however, Mr Ben Jones reported on the progress of the expansion in the absence of Ms Kocsis behalf.

ACTION:

It was requested that project update from Bianca Kocsis be provided to members prior to the next meeting.

Car Park Overview

The design for the car park is near completion; and is currently being reviewed by  the design team

It is estimated that the design for construction would be completed by the end of this week, the new and short and long term car park is to be constructed to the south of the sealed car park and will provide greater parking options.  This is the first part of the upgrade.

Terminal

The terminal expansion includes:

·      Improvements to the terminal (enlarging the departure lounge, additional toilet facilities, larger check-in facilities, improved baggage claim carousel area and movement of the car-rental area)

·      Bus interchange

 

Detailed design is now well progressed and will facilitate the production of detailed costing’s, and inform project time frames.

The committee discussed construction commencement and the next steps required.

General discussion took place over the subject of Airports in general being topical in the media. 

Discussion over the Miles airport took place in relation to Qantas stopping RPT services. Qantas were to begin at Miles on the 16th June however have cancelled the service completely.

There is however FIFO flights occurring into Miles.

5.0  General Business            

Greg Shaw discussed larger aircraft parking at Roma Airport and his concern that the Apron is not large enough to handle such requests. He believed that extending the Apron should be considered to allow more parking of larger aircraft to take place.

General discussion took place between attendees outlining that this could perhaps put further strain on terminal facilities as then more planes would be arriving at once; in this particular instance no aircraft had to be turned away and there was no disruption caused to normal Airport procedure.

Discussion took place over the current number of flights in to Roma Airport and potential increase/decrease.

It was discussed that any extension to the Apron is something to consider in the future direction of the Airport. 

Greg Shaw enquired on the regulations on light aircraft refuelling in the presence of the Careflight Helicopter and general discussion took place with respect to emergency priority.

Post Meeting – Greg Shaw suggested that an ERSA entry be added in relation to refuelling during helicopter operation periods. This topic will be included in the next meeting for discussion with the Advisory Committee.

Mr Ben Jones gave attendees an update on the FIDS screens located at the airport

-     2 new computers have been installed however the system is down at the moment with work currently being undertaken to fix this.

-     Telstra attended the airport on 3.6.14 to progress this process by installing and ADSL line as the 3G was unstable and not fast enough

-     As of 4.6.14 the ADSL connection is now complete however there are some IT issues and Council’s IT department are working with TELSTRA to complete the set up/installation which will enable them  full access

-     This should take approximate 1-2 days

Mr Ben Jones to send a confirmation email in relation to the IT issues to Cr. Denton once completed

ACTION:

Mr Ben Jones to send a confirmation email to Cr. Denton once completed.

 

Bryce Duke introduced himself as Manager Careflight –  and spoke on the general nature of Careflight

-     There are currently 4 in a rotating crew,

-     1 engineer and Bryce

-     Averaging 2.5 call outs per day

 

Consortium have donated double the hours for community use

Lyn Kajewski reported that the tourism information is ready for presentation on the screens at Roma Airport.  It was requested that Mr Ben Jones advise of the required format for screening of the information.

ACTION:

Mr Ben Jones to confirm required format.

 

 

Item 6               Next Meeting Date & Close

The Committee scheduled the next meeting for 2nd July, 2014 commencing 6pm, to be held at the Council Chambers. The meeting was closed at 6:35pm. 

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date


Attachment 2

Confirmed Minutes - Roma Saleyards Advisory Committee - 29/05/14

 





Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 14 July 2014

Item Number: 11.2

File Number: D14/50098

 

Subject Heading:                     Proposed UQ School of Architecture Exhibition & Workshop

Classification:                                   Open Access  

Name of Applicant:                          UQ School of Architecture Urban Intervention

Location:                                            Roma

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

UQ School of Architecture have put forward a draft proposal for Council’s consideration.  The proposal includes an exhibition and workshop component, both inviting attendance and participation from the local community.

 

The town of Roma has been nominated for a focus study as part of the students assessment and research program.  The program includes development of proposals for urban propositions and architectural interventions which respond to the towns’ current presentation and anticipate possible future visions.  

 

 

Officer’s Recommendation:  

That Council endorse the proposal and approve the provision of financial support as presented.

 

 

Body of Report:

Representatives from the UQ School of Architecture have previously conducted an initial research tour to Roma, liaised with Cr. O’Neil in his capacity as Portfolio Chair for Town Roads, Streets, Footpaths and Parks & Gardens, and most recently  presented to Council at the Workshop on 2 July 2014. 

At the workshop, Council requested a formal proposal be submitted by the UQ School of Architecture, outlining the proposed program, and their request with respect to ‘In-kind’ and financial assistance requested of Council for formal consideration.

The Proposal

It is proposed that:

·    An exhibition opening night be held on Friday 15 August 2014, commencing at 5.30pm titled “24 Hats for Roma”; 

·    The exhibition to remain on display to the public from 15 – 18 August; 

·    Two workshops be held on Monday 18 August – inviting comment from the public and business community in response to the potential ideas put forward, and seeking views on the elements that are important to locals in consideration of developing a future ‘town-scape’ vision for Roma.   

Requested Assistance from Council

Item detail

Cost

Provision of Exhibition Space – The Roma RSL Hall Group have confirmed availability of the hall at no cost to Council.  The RSL will open their on-site bar for purchase of drinks on the opening night (complementary tea & coffee will be provided)

Nil

Catering for opening night (approx.50 people @ $15 head)

$750

Advertisement of event (Flyers, website, Western Star)

·          Western Star $282 per add 3x3 (92mm x 129mm) – recommend 2 placements

·          Website – no cost

·          Posters  - printing costs (nominal)

·          Email invitations – no costs

$560

Accommodation costs for attending Students (5)

$415

Councillor participation in opening and workshops

Nil

Total Estimated Cost

$1,725

A copy of the draft proposal is attached for Council’s review. 

‘Phorm’ representatives have advised that on completion of the project, Council will be provided at no cost the following documentation produced as part of the study:

·    A Copy of the student design proposals;

·    Survey drawings,  including street elevations of the Roma CBD;

·    An Aerial view map of the Roma CBD streets (more detailed that google maps)

Consultation (internal/external):

Councillors of Maranoa Regional Council

Paul Hotston and Yohei Omura representing ‘phorm’

UQ School of Architecture Students

Risk Assessment (Legal, Financial, Political etc.):

The finalised study documentation can be considered as part of planning for Council’s Roma CBD re-development project.

 

Policy Implications:

Nil

Financial Resource Implications:

Estimated cost of $1,725 can be accommodated for under Elected Member & Community Engagement  Events budget allocation 2014/15.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1

Draft UQ Proposal

d14/50465

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Corporate, Community & Commercial Services


Attachment 1

Draft UQ Proposal

 





Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 16 July 2014

Item Number: 11.3

File Number: D14/50889

 

Subject Heading:                     Councillor Request for Leave of Absence

Classification:                                   Open Access  

Name of Applicant:                          Cr. Peter Flynn

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

Due to personal work commitments, Cr. Peter Flynn has requested a brief leave of absence from Council duties extending from 22 - 30 July 2014.

 

 

Officer’s Recommendation:  

That Cr. Peter Flynn’s request for leave of absence from Council duties be granted for the requested period.

 

 

Body of Report:

On 15 July 2014, Cr. Peter Flynn forwarded a request to the Chief Executive Officer and Mayor, requesting exemption from Council duties for a brief period, extending from 22 – 30 July 2014.  This would mean Cr. Flynn is unable to attend the upcoming Council meetings scheduled for 22, 23 and 30 July.  

 

The request has been put forward due to a period of increased work commitments over the coming weeks.

 

Council’s approval of this request is now sought.

Consultation (internal/external):

Chief Executive Officer – Julie Reitano

Mayor – Cr. Robert Loughnan

Cr. Peter Flynn

Risk Assessment (Legal, Financial, Political etc.):

Cr. Flynn would not be present to vote on matters presented at the upcoming specified meetings, however, in his absence Council has enough remaining Councillors to meet quorum requirements specified under the Local Government Regulation 2012

Policy Implications:

Nil

 

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 17 July 2014

Item Number: 11.4

File Number: D14/51307

 

Subject Heading:                     Endorsement of Contracts and Memorandum of Understanding with external partners to enhance service provision within community care.

Classification:                                   Open Access  

Name of Applicant:                          Annette Gallagher

Location:                                            Yuleba

Author & Officer’s Title:                 Annette Gallagher, Coordinator - Community Care

 

Executive Summary: 

Council have previously endorsed that Memorandums of Understand and contracts from external providers be signed by the Chief Executive Officer to enhance existing service delivery. Council has a legislative obligation to continue to meet the legislative requirements within the service agreements during the transition of services.

 

 

Officer’s Recommendation:  

That Council endorse the Chief Executive Officer to sign Contracts and Memorandum of Understanding in order to continue the existing agreements until the cessation of community care services. These agreements includes:

·    Surat Community Care (Home Care Package meals) –Meals on Wheels Surat

·    Westhaven Aged Facility and Friends of Westhaven

·    Anglicare – contract to provide services

·    Uniting Care – service provision

·    Wallumbilla Community Care (Food Services) – Wallumbilla General Store

 

 

Body of Report:

Service delivery can be enhanced within communities to deliver flexible models of care when service providers pool resources to support communities. Examples of this include funding for staff to provide services to clients that another service provider may be contracted to deliver or the purchase of meals to provide as a service type for Home and Community Care. In order to deliver services, providers need to ensure that they have mitigated risk involved and are meeting the legislative requirements of their service agreements, especially if entering into a brokerage or subcontract arrangement.

 

Existing Memorandums of Understanding and contracts were reviewed by McInnes Wilson prior to the original documents being signed.

 

In order to comply with the Community Care Home Care Standards and Human Services Quality Standards, a register and relevant information must be kept on site and a sub contractor register submitted to the Department of Social Services via the Aged Care Portal.

Consultation (internal/external):

Sharon Frank – Director Corporate, Community and Commercial Services

Julie Neil – Manager Community Services

Melissa Wathen – Specialist Community Care Transition

 

Risk Assessment (Legal, Financial, Political etc.):

Minimal due to advice through McInnes Wilson Lawyers.

Policy Implications:

Compliance with individual Program Service Agreements

Financial Resource Implications:

Full cost recovery within program funding

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(a) To provide community care services in accordance with funding arrangements and agreements and within the limitation of council’s assessed community service obligation to address identified community needs.

Supporting Documentation:

Nil

Report authorised by:

Julie Neil, Manager - Community Services

Sharon Frank, Director - Corporate, Community & Commercial Services   


Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 4 July 2014

Item Number: 13.1

File Number: D14/48193

 

Subject Heading:                     Commerce Roma - Request to Publish the 'Focus on Roma' booklet on Council Website & MyMaranoa App

Classification:                                   Open Access  

Name of Applicant:                          Commerce Roma

Location:                                           

Author & Officer’s Title:                 Ryan Gittins, Specialist - Business Development

 

Executive Summary: 

Representatives of Commerce Roma have verbally requested that a digital version of the Focus on Roma publication be included on the Council website and MyMaranoa App.

 

Both Council’s website and the MyMaranoa App can accommodate this request without modification.

 

 

Officer’s Recommendation:  

That Council approve the request to publish an electronic version of the ‘Focus on Roma’ booklet on the Council website and MyMaranoa App.

 

 

Body of Report:

Commerce Roma has requested that the digital version of their publication – ‘Focus on Roma – be included within the Council website and MyMaranoa App.

 

Currently, Commerce Roma has a section on Council’s corporate website (under the business tab) that provides a quick overview of the organisation, and a link to their website. The PDF version of the abovementioned publication could be located on this page in the interim, awaiting the development of the new website.

 

The MyMaranoa App can accommodate small PDF documents on individual listings; however the feature is not currently publically available. Should Council approve Commerce Roma’s request, the feature will be released to the public. If numerous businesses/community organisations upload PDF documents it could potentially slow the operation rate of the App and result in higher data charges for users.

Consultation (internal/external):

Rob Hayward, Director – Development, Facilities & Environmental Services

Ed Sims, Manager – Economic & Community Development

Noela Ward, Specialist – Organisational Development

 

Angus Hotchin - Entegy

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(b) To facilitate the provision of support initiatives for existing businesses and industry in the interest of maintaining and developing the regional economy.

Supporting Documentation:

Nil

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 11 July 2014

Item Number: 13.2

File Number: D14/49767

 

Subject Heading:                     Membership Renewal 2014-15 - Toowoomba and Surat Basin Enterprise

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

 

Executive Summary: 

 

Since March 2012 Council has been a platinum sponsor of Toowoomba and Surat Basin Enterprise Ltd (TSBE).  The achievements of TSBE are well documented in reports to Council and are also obvious in the local (Surat Basin) media. 

 

The Regional Economy enjoys useful benefits through inputs provided by TSBE staff and board members and it can be agreed that the benefits relative to the investment by MRC have been well justified.

 

The anniversary of our Platinum subscription level has arrived and this report seeks Council’s endorsement of its remittance.

 

Officer’s Recommendation:  

That Council approves the renewal of the sponsorship of Toowoomba and Surat Basin Enterprise Ltd at the Platinum level as described in its renewal notice.

 

Body of Report:

Formed as a merger between Toowoomba Region Enterprise Ltd and Surat Basin Corporation (SBC) in 2012, the TSBE is a private sector owned economic development corporation.  It receives its major funding from Toowoomba Regional Council (TRC) and sponsorships from members like Maranoa Regional Council.  The objectives of TSBE are consistent with the Maranoa Economic Development Strategy and its implementation plan.

 

Council has invested a sum total of $60,000.00 (excluding GST) over the past three years to date firstly in the former in SBC and then TSBE.  Through this sponsorship Council has demonstrated its endorsement of the work of this organization to advance the interests of the business community in the Maranoa and the wider Surat Basin. 

 

At a strategic level, the officers and directors of TSBE have made many visits to the Maranoa, to host networking functions and provide strategic advocacy for projects of mutual interest.  This has been well received and appreciated by the local business community.

 

While TSBE make no apologies for the priority it gives to the Toowoomba Region, which are in proportion to the contribution TRC makes, some of the benefits to the Maranoa of continued sponsorship on behalf of the business community are:

 

·    Advocacy to Skytrans as an alternative RPT Airline -Toowoomba to Roma.

·    Inclusion of TSBE as a partner with DSDIP in developing the CSG supply chain in the region.

·    Regional profiles e.g. “Maranoa Development Status Report” as part of the Surat Basin Development Status Report.

·    Promotion of our display banners at every function hosted by TSBE

·    Direct assistance one on one to Manufacturing Industry base in the Maranoa

·    Specialized assistance to the Ag Sector in the Maranoa.

·    Hosted a study visit to the USA and Canada. 

 

Looking forward, TSBE is planning:

·    More than 50 events across the Surat Basin

·    Presenting the “Ag in the Asian Century” National Export and Innovation Conference in October 2014.

 

The outlook for TSBE in the region for the next 12 months at least, is strong and they will contribute to achieving some of the key goals of our economic development unit during 2014-15.  It is with this knowledge that I have no hesitation in recommended that Council resolves to continue to support TSBE for another year.

Consultation (internal/external):

Cr Cameron O’Neil

Specialist Business Development Ryan Gittins

Director Robert Hayward

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$22,000 inclusive of GST (included in 2014-15 budget)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(b) To facilitate the provision of support initiatives for existing businesses and industry in the interest of maintaining and developing the regional economy.

Supporting Documentation:

1

Toowoomba and Surat Basin Enterprise - Membership Renewal

D14/48551

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Toowoomba and Surat Basin Enterprise - Membership Renewal

 














Maranoa Regional Council

    

General Meeting -  23 July 2014

Officer Report

Meeting: General  23 July 2014

Date: 14 July 2014

Item Number: 13.3

File Number: D14/50301

 

Subject Heading:                     Request for Council Contribution to Get Out Get Active Funding

Classification:                                   Open Access   

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

 

Executive Summary: 

Immediately prior to 30 June 2014, Department of National Parks, Recreation, Sport and Racing released funding called Get Out, Get Active to provide local governments with funding to support community-based approaches to the delivery of enjoyable, accessible and affordable activities which may be in partnership with local clubs, businesses and community organisations, to get women and girls physically active.

The guidelines state the contribution to the eligible project costs, maximum being $20 000, for a Council population of greater than 5000 and up to 40 000 residents shall be 20%. Councils must also provide evidence in their application that Council financial contributions are secured.

 

 

Officer’s Recommendation: 

That Council provides 20% contribution being $4 000 towards the Get Out, Get Active funding application to get women and girls being physically active within the Maranoa region.

 

 

Body of Report:

Get Out, Get Active was developed as a recommendation from Start Playing, Stay playing: A plan to increase and enhance sport and active recreation opportunities for women and girls – to partner more proactively with local governments as a key provider of active recreation opportunities.

 

The objectives are to support Council to provide enjoyable, accessible and affordable activities, encourage innovation and partnerships, meet the needs of inactive women and encourage a culture of life-long participation. This offers a chance for women and girls regardless of their ability, lifestyle constraints or location to participate. The initiative seeks to provide additional sport and active recreation opportunities for all ages, from school leavers to seniors, so they can enjoy the benefits that come with being physically active.

 

The program planned for the Maranoa region after detailed consultation with many stakeholders (see listed below) is to follow a 6 week program of a mix of Yoga/Pilates, general exercise, boxercise, culminating with nutritional tips and a ladies beginner golfing session.   The program will be run for 6 weeks in Roma, Injune, Mitchell, Surat, Yuleba and Wallumbilla and for 3 weeks to include the districts of Mungallala, Noonga, Eumamurrin and Teelba. By offering to the smaller hamlets, it shows Council are not disregarding them and may then tempt them to travel to a larger centre for the remainder of the program or to keep the program going locally by organising further classes themselves.

 

The theme of the program is “Get Fit to Get Active Again”. The target ages are young mothers with babies, stay at home mums and seniors over 50 years. The finer details of the program need to be honed when the funding is secured, e.g. time/date of program delivery, classes most likely to succeed within a town/area, partners or stakeholders who can readily assist.

 

Local providers will be used to keep costs associated with travel time and kilometric rates to a minimum, which would become astronomical due to distances to cover, thus allowing more value for money for the participants and add more weeks to the program. The use of local providers, who have all expressed enthusiasm and commitment, should then ensure a greater deal of sustainability to the project when the funding has expired, through classes continuing in the outlying areas with the trainers/providers/local “champion”.

Consultation (internal/external):

·    Natalija Pearn, Coordinator Be Healthy Maranoa

·    Julie Neil, Manager Community Services

·    Be Healthy Maranoa members involving approximately 12 partners

·    Local Development Officers – Injune, Roma, Mitchell, Surat, Wallumbilla/Yuleba

·    Local personal trainers – Roma, Injune, Surat, Mitchell, Yuleba

·    Helen Brindley and Yolande Lambourne, Family Support, MRC

·    Jennifer Scott, Queensland Health

·    Parent Café mums and bubs attendees

·    Heart Foundation Walking group – Roma

·    Maranoa PCYC staff

·    Heart Starters group – Roma

·    Vital Heath staff – Roma

·    Rob McConnell – PGA – Rob McConnell Pro Shop - Warwick

Risk Assessment (Legal, Financial, Political etc.):

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Policy Implications:

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Financial Resource Implications:

$4000, toward total project cost of $20,00 of which $16000 will be accessed from Department of National Parks, Recreation, Sport and Racing.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.5(a) To develop partnerships to cultivate and facilitate sporting and recreational opportunities to meet the community’s needs and aspirations so as to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

Nil

Report authorised by:

Edward Sims, Manager - Economic & Community Development

Robert Hayward, Director - Development, Facilities & Environmental Services