Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 23 July 2014 commencing at 10.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn,  Cr C J O’Neil, Cr M L Price, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

 

Director Infrastructure Services – Cameron Castles, Director Corporate, Community and Commercial Services – Sharon Frank, Manager Economic and Community Development – Ed Sims.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.36am.

 

APOLOGIES   

 

Resolution No. GM/07.2014/45

Moved Cr O'Neil                                                            Seconded Cr Price

 

That an apology be received and leave of absence granted for Cr Newman for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

The Mayor invited Councillors to comment on adoption of the 2014/15 Budget earlier that day, with Councillors in turn providing comments on the process, acknowledging the efforts of staff and key highlights for the coming year.

 

Confirmation of Minutes

 

Resolution No. GM/07.2014/46

Moved Cr Chambers                                                      Seconded Cr Wason  

 

That the minutes of the General Meeting (12-9.07.14) held on 9 July 2014 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/46944

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcome of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that had held meetings during the months of May 2014 – June 2014.  

 

Resolution No. GM/07.2014/47

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

  • Roma Saleyards Advisory Committee Meeting – 29/05/14
  • Airport Advisory Committee Meeting – 04/06/14

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 


 

Item Number:                                    11.2

File Number: D14/50098

Subject Heading:                         Proposed UQ School of Architecture Exhibition & Workshop

Applicant:                                         University of Queensland School of Architecture

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The University of Queensland School of Architecture put forward a draft proposal for Council’s consideration.  The proposal included an exhibition and workshop component, inviting both attendance and participation from the local community.

 

The town of Roma has been nominated for a focus study as part of the students’ assessment and research program.  The program includes development of proposals for urban propositions and architectural interventions that respond to the town’s current presentation and anticipate possible future visions.  

 

Resolution No. GM/07.2014/48

Moved Cr O'Neil                                                            Seconded Cr Denton  

 

That Council endorse the proposal, and approve the provision of financial support as presented for the estimated value of $1,725.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

Item Number:                                    11.3

File Number: D14/50889

Subject Heading:                         Councillor Request for Leave of Absence

Applicant:                                         Cr Peter Flynn

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

Due to personal work commitments, Cr Peter Flynn has requested a brief leave of absence from Council duties extending from 22 to 30 July 2014.    The Mayor and Chief Executive Officer also made mention of Cr Newman’s advice of the need for a leave of absence due to personal/family reasons.

 

Resolution No. GM/07.2014/49

Moved Cr Price                                                             Seconded Cr Chambers  

 

That Council grant Cr Peter Flynn’s request for leave of absence from Council duties for the requested period of 22 to 30 July, and for Cr Newman until further notification is received of her return, due to personal commitments.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

Cr Flynn left the Chambers at 9.48am, and did not return for the remainder of the meeting, taking leave of absence following Council’s approval.

 

Item Number:                                    11.4

File Number: D14/51307

Subject Heading:                         Endorsement of Contracts and Memorandum of Understanding with external partners to enhance service provision within community care

Author and Officer’s Title:                 Annette Gallagher, Coordinator - Community Care

Executive Summary: 

Council had previously endorsed that Memorandums of Understanding and contracts from external providers within community care be signed by the Chief Executive Officer to enhance existing service delivery. Council has a legislative obligation to continue to meet the legislative requirements within the service agreements during the transition of services.

 

Resolution No. GM/07.2014/50

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That Council authorise the Chief Executive Officer to sign the following Contracts and Memorandum of Understandings on behalf of Council, to continue the existing agreements until the cessation of community care services. These agreements include:

 

  • Surat Community Care (Home Care Package meals) – Meals on Wheels Surat
  • Westhaven Aged Facility and Friends of Westhaven
  • Anglicare – contract to provide services
  • Uniting Care – service provision
  • Wallumbilla Community Care (Food Services) – Wallumbilla General Store

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Community Care

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/48193

Subject Heading:                         Commerce Roma - Request to Publish the 'Focus on Roma' booklet on Council’S Website & MyMaranoa App

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

Representatives of Commerce Roma have verbally requested that a digital version of the Focus on Roma publication be included on the Council website and MyMaranoa App.

 

Both Council’s website and the MyMaranoa App can accommodate this request without modification.

 

 

 

 

Resolution No. GM/07.2014/51

Moved Cr O'Neil                                                            Seconded Cr Price  

 

That Council approve the request to publish an electronic version of the ‘Focus on Roma’ booklet on the Council website and MyMaranoa App.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Specialist - Business Development/ Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    13.2

File Number: D14/49767

Subject Heading:                         Membership Renewal 2014-15 - Toowoomba and Surat Basin Enterprise

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Since March 2012, Council has been a platinum sponsor of Toowoomba and Surat Basin Enterprise Ltd (TSBE).  The achievements of TSBE are well documented in reports to Council and also in the local (Surat Basin) media. 

 

The regional economy enjoys useful benefits through inputs provided by TSBE staff and board members and it can be agreed that the benefits relative to the investment by Council have been well justified.

 

The anniversary of Council’s Platinum level subscription has arrived and this report sought Council’s endorsement of its remittance.

 

Resolution No. GM/07.2014/52

Moved Cr O'Neil                                                            Seconded Cr Chambers  

 

That Council approve the renewal of the sponsorship of Toowoomba and Surat Basin Enterprise Ltd at the Platinum level at a cost of $22,000 including GST, as described in its renewal notice.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Economic & Community Development

 

Cr Schefe declared a perceived ‘Conflict of Interest’ due to his wife being a potential local service provider contracted under the ‘Get Out, Get Active’ program, and left the Chamber at 10.00am, taking no further part in discussion or debate on the matter.


 

Item Number:                                    13.3

File Number: D14/50301

Subject Heading:                         Request for Council Contribution to Get Out Get Active Funding

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

Immediately prior to 30 June 2014, Department of National Parks, Recreation, Sport and Racing released funding called Get Out, Get Active to provide local governments with funding to support community-based approaches to the delivery of enjoyable, accessible and affordable activities which may be in partnership with local clubs, businesses and community organisations, to get women and girls physically active.

 

The guidelines state that the Council contribution to the eligible project costs, the maximum being $20,000, for a Council population of greater than 5,000 and up to 40,000 residents shall be 20%. Councils must also provide evidence in their application that Council financial contributions are secured.

 

 

Resolution No. GM/07.2014/53

Moved Cr Chambers                                                      Seconded Cr Price  

That Council provide 20% contribution being $4,000 towards the Get Out, Get Active funding application to encourage women and girls to get physically active within the Maranoa region, provided that funding is secured.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

At cessation of discussion on the abovementioned item, Cr Schefe entered the Chamber at 10.02am.

 

Late Items

 

Item Number:                                    L.1

File Number: D14/51490

Subject Heading:                         Delegation Of Authority To Sign The Deed Of Financial Agreement For Regional Resource Town Action Plan Grant Funding For The Roma Sewerage Augmentation Project

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

The Deed of Financial Agreement for the Regional Resource Town Action Plan grant funding is an agreement that must be endorsed by Council and signed by a designated authority.

 

Resolution No. GM/07.2014/54

Moved Cr Schefe                                                           Seconded Cr Wason  

That Council endorse the Deed of Financial Agreement, and authorise the Chief Executive Officer to sign the agreement on behalf of Council.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Engineer

 

 

Item Number:                                    L.2

File Number: D14/51700

Subject Heading:                         Roma Youth Precinct Upgrade – Budget Amendment

Author and Officer’s Title:                 Larissa Pears, Support/Project Officer - Economic & Community Development

Executive Summary: 

An additional cost of $5,000 is required to move the installed Skate Park equipment two (2) metres further west on the concrete slab to minimise a steep exit from the ramp’s corners.

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point during the meeting, in order to further investigate the availability of funding under the 2014/15 budget.

 

 

Action:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

CONFIDENTIAL ITEMS

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(a)        the appointment, dismissal or discipline of employees;

(c)      the local government budget;

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/07.2014/55

Moved Cr Schefe                                                           Seconded Cr Denton

 

That Council close the meeting to the public at 10.06am.

 

CARRIED                                                                                                                      7/0

 

 

 

Cr Schefe left the Chamber at 10.14am.

Cr Schefe entered the Chamber at 10.16am.

 

The Mayor declared a ‘Conflict of Interest’ in Item C.3 – “Request for Waiver of Passenger Taxes”, due to him being a member of the Roma Rugby Union Club Inc. who were hosts for the Premier Rugby, receiving the applicant as guests to Roma, and left the Chamber at 10.18am.

 

At cessation of discussion on Item C.3 – “Request for Waiver of Passenger Taxes,” the Mayor entered the Chamber at 10.21am.

 

 

Cr Wason declared a ‘Conflict of Interest’ in Item C.4 – “Business Activity Report – Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site, and left the Chamber at 10.21am taking no further part in discussion on the item with respect to Council’s Quarry.

 

At cessation of discussion on Item C.4 - “Business Activity Report – Saleyards and Quarry,” Cr Wason entered the Chamber at 10.36am.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.36am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.16am

 

 

Cr O’Neil, who had not returned from Morning Tea at resumption of the meeting, entered the Chamber at 11.18am.

 

The Mayor left the Chamber at 11.24am, with Deputy Mayor Cr Wason taking the Chair.

The Mayor entered the Chamber at 11.28am, and assumed the Chair.

 

 

The Mayor left the Chamber at 11.55am.

The Mayor entered the Chamber at 12.02pm.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.46pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.35pm

 

 

Cr Schefe did not return to the meeting at resumption of Standing Orders at 1.35pm.

 

Resolution No. GM/07.2014/56

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council open the meeting to the public at 1.36pm.

 

CARRIED                                                                                                                      6/0

 

 

 

Item Number:                                    C.1

File Number: D14/50275

Subject Heading:                         Request from QLD Ambulance for Driveway Upgrade: Roma Diagnostic Imaging

Location:                                          Roma Diagnostic Imaging, 124 McDowall Street, Roma

Applicant:                                         Queensland Ambulance

Author and Officer’s Title:                 Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

Executive Summary: 

Council had received a request from Queensland Ambulance to upgrade the driveway of 124 McDowall St, Roma. The driveway in question is the access for the business Roma Diagnostic Imaging. As a client of Roma Diagnostic Imaging, Queensland Ambulance reported that the current driveway alignment does not allow a smooth transition for the ambulance service.

 

This upgrade has been scoped and a cost estimate calculated twice previously.  Council’s Property Access & Access Crossovers Policy states that the responsibility and costs associated with the upgrade rests with the property owner.

 

Resolution No. GM/07.2014/57

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That Council advise the owners of Roma Diagnostic Imaging (124 McDowall Street, Roma) that in accordance with Property Access & Access Crossovers Policy, the responsibility and costs associated with an upgrade rests with the property owner, and as such Council will leave the existing driveway in-situ as it meets the current policy standards.

 

CARRIED                                                                                                                      4/2

 

Responsible Officer

Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

 

 

Item Number:                                    C.2

File Number: D14/50672

Subject Heading:                         Request for sponsorship from Queensland Justices Association

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 
Council has received a sponsorship request from the Queensland Justices Association (Toowoomba Branch), seeking financial support for their bid to hold a conference in Toowoomba in October 2015.

 

Resolution No. GM/07.2014/58

Moved Cr Chambers                                                      Seconded Cr Price  

 

That Council decline the opportunity to provide financial support to the Queensland Justices Association (Toowoomba Branch), as the proposed conference is not being held within the Maranoa region.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

The Mayor declared a ‘Conflict of Interest’ in the following item, due to him being a member of the Roma Rugby Union Club Inc. who were hosts for the Premier Rugby match receiving the applicant as guests to Roma, and left the Chamber at 10.18am, with Deputy Mayor Cr Wason taking the Chair.

 


 

Item Number:                                    C.3

File Number: D14/50695

Subject Heading:                         Request for waiver of passenger taxes

Location:                                          Roma Airport

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

Council has received a request to waive applicable passenger taxes for three (3) charter flights into the Roma Airport.  

 

Resolution No. GM/07.2014/59

Moved Cr O'Neil                                                            Seconded Cr Price  

 

That Council not approve the requested passenger tax waiver associated with flights into Roma Airport.

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

At cessation of discussion and debate on the abovementioned item, the Mayor entered the Chamber at 1.38pm, and assumed the Chair.

 

Cr Wason declared a ‘Conflict of Interest’ in the following item, due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site, and left the Chamber at 1.30am taking no further part in discussion or debate on the item.

 

Item Number:                                    C.4

File Number: D14/51281

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Deborah Bond, Support Officer - Corporate & Commercial Services

Month & Year of Report:                    June 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

A report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards over the past month and year to date. The information in this report aimed to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/07.2014/60

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Support Officer - Corporate & Commercial Services

 

At cessation of discussion and debate on the abovementioned item, Cr Wason entered the Chamber at 1.35pm.

 

Item Number:                                    C.5

File Number: D14/51394

Subject Heading:                         Minor Amendments to Organisational Structure

Author and Officer’s Title:                 Erin Tompkins, Associate to the CEO & Mayor

Executive Summary: 

The report sought Council approval for minor amendments to the organisational structure, and sought Council’s endorsement of the Chief Executive Officer’s actions in extending the temporary employment of the Inspections and Permits Officer while the restructure progresses.

 

Resolution No. GM/07.2014/61

Moved Cr Price                                                             Seconded Cr Denton  

That Council approve the following proposed amendments, and incorporate the changes into the Organisational Structure:

 

·        Local Development Officer – Mitchell  -  Amend the status of the position from Full Time to Full Time/Part Time,  to allow flexibility for full time or part time replacement during the period of maternity leave;

 

·         Manager Facilities – Extension of term until new contracts are drafted;

 

·         Three new Compliance Officer positions (Consistent with the budget for 2014/15);

 

·         Flexibility for the Senior Compliance Officer to be either full time or part time – noting the transition to the role description of (and selection of a) Lead Compliance Officer over the next 12 months; and

 

·         Creation of an additional position number for the Compliance Officer currently sharing the role with the other Compliance Officer; together with the flexibility for either full time or part time appointment.

 

Further that Council endorse the Chief Executive Officer’s actions in extending the temporary employment of the Inspections and Permits Officer while the restructure is underway.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Associate to the CEO & Mayor/Manager – Human Resources

 


 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/51378

Subject Heading:                         Request for payment in advance of transfer of title to Horizon Housing Solutions for Lander No 4 housing development

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary:

Due to cost increases associated with the Horizon Housing Solutions Ltd/APLNG/and Maranoa Regional Council, Lander No.4 project, Origin APLNG has increased its contribution to the project. 

 

It has been requested that Council bring forward its agreed payment to August 2014.  This would have been due in December 2014.

 

Resolution No. GM/07.2014/62

Moved Cr Denton                                                          Seconded Cr Wason  

That Council:

 

1.   Advise Horizon Housing Solutions Ltd that it will provide the agreed amount under its resolution GM/02.2014/19, on the condition that an amended deed of agreement, which protects Council’s interests, is signed.

 

2.   Authorise the Chief Executive Officer to sign the agreement on Council’s behalf.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

Item Number:                                    LC.2

File Number: D14/52046

Subject Heading:                         Application for Aircraft annual landing & parking fee frequent user discount

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

The applicant had applied for a frequent user discount applicable to Aircraft Annual Landing and Parking fees. The current fees and charges allow for up to a 20% discount to be applied.

 

Resolution No. GM/07.2014/63

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the matter be deferred to a future meeting so that Council can review its policy position on the matter.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

 

Item Number:                                    LC.3

File Number: D14/52174

Subject Heading:                         APLNG-WP3c - Civil works to widen Yuleba -Taroom Road chainage 24.58km - 35.5km & 37.20km - 38.16km including upgrade of intersection at Cattle Creek Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Awarding of Work Package APLNG-WP3c: Road widening works on the Yuleba – Taroom Rd. Ch. 24.58km – 35.5km and Ch. 37.2 – 38.16km. The proposed works also includes the upgrade of the intersection of the Yuleba-Taroom Rd with Cattle Creek Rd. 

 

Resolution No. GM/07.2014/64

Moved Cr Price                                                             Seconded Cr Chambers  

 

That, subject to concurrent acceptance by Origin Energy/APLNG in the form of the necessary purchase order, Council award tender number APLNG-WP3c to RoadTek South at an estimated value of $5,849,242 (excluding GST).

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    LC.4

File Number: D14/52484

Subject Heading:                         Proposed Organisational Changes

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The Chief Executive Officer proposed organisational changes for Council’s consideration.

 

Resolution No. GM/07.2014/65

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That:

 

  1. Council note the increased emphasis on strategic finance, asset management and procurement in achieving the goals outlined in Council’s new Corporate Plan.

 

  1. The Chief Executive Officer be authorised to proceed to staff engagement for a period of two weeks, with a report to be presented to the Council meeting on 13 August 2014 in the relation to the proposed enhancements to the structure.   In this way, roles and responsibilities will be clear, and responsive to our changing business needs (e.g. Increased Energy Sector works and Asset and Service Planning, to align with Council’s vision).   The enhancements include:

 

·         Transfer of the Procurement function to the department of Resource Coordination    (Responsible for Depots, Workshops, Stores, Plant, Supply Contracts, Tendering Coordination & Other Resource Coordination – Water/Gravel/Camps)

 

(Note:   It is suggested that the Procurement within Infrastructure Contracts become part of Resource Coordination, with the Specifications undertaken by Infrastructure Contracts)

 

·         Transfer of Asset Valuations to Infrastructure Planning & Design

                   Supported by Strategic Finance resources for financial transactions.

 

·         The remaining Accountant position (current incumbent soon to go on Maternity leave) be included within Strategic Finance, as well as the two Finance Officers currently doing bank reconciliations, work orders, journals and capitalisation.

 

·         The functions of Accounts Payable and Accounts Receivable be transferred to Manager Administration & Information Services  (Note:   This manager previously oversaw IT which is now under a separate Manager – IT Solutions).

 

  1. The position of Manager Financial Operations be made redundant, and the Chief Executive Officer be authorised to enact clause 22 of the employment contract with the current incumbent.

 

  1. Council consider re-allocating available funding for:

 

o     a resource for Risk Management & Internal Audit.

o    continuation of 2 part-time resources in Strategic Finance.

 

  1. A Project Plan be developed and implemented to finalise preparation of the annual financial statements for 2013/14, pooling available resources.

 

  1. The external auditors and valuers be briefed on the proposed changes to the Organisational Structure and proposed reallocation of duties with respect to financial services.

 

  1. A copy of the Project Plan be provided to the external auditors.

 

  1. A courtesy briefing be provided to the Department of Local Government & Planning and Qld Treasury Corporation on the proposed changes to structure, plans for completion of the annual financial statements and arrangements for daily cash management and amended delegations/authorisations.

 

  1. Advertising be commenced immediately for Procurement professionals based on the number of resources already approved (Coordinator + 2 procurement specialists) as part of Stage 1 recruitment.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 


 

Item Number:                                    L.2

File Number: D14/51700

Subject Heading:                         Roma Youth Precinct Upgrade – Budget Amendment

Author and Officer’s Title:                 Larissa Pears, Support/Project Officer - Economic & Community Development

Executive Summary: 

An additional cost of $5,000 is required to move the installed Skate Park equipment two (2) metres further west on the concrete slab to minimise a steep exit from the ramp’s corners.

 

Discussion:

This item had been laid on the table earlier during the meeting to allow Council to further consider potential budget implications.  Council resumed discussion on the matter.

 

Resolution No. GM/07.2014/66

Moved Cr Chambers                                                      Seconded Cr Price  

 

That Council approve an additional $5,000 for the Roma Youth Precinct Capital Project to make necessary modifications to the Skate Park equipment, with required funds of $5,000 to be added to the 2014/15 budget for Regional Sport and Recreation, and $5,000 removed from the 2014/15 Regional Signage budget, and incorporated into future budget review preparations.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Support/Project Officer - Economic & Community Development/Specialist – Strategic Finance

 

 

Item Number:                                    L.3

File Number: N/A

Subject Heading:                         verbal report - Request for landing fee and passenger tax waiver

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer on behalf of Manager – Airports (Roma, Injune, Surat & Mitchell), Ben Jones

Executive Summary:

Council has received an email request from the applicant, requesting a landing fee and passenger tax waiver in support of establishing a new air route into Roma Airport.

 

Resolution No. GM/07.2014/67

Moved Cr Price                                                             Seconded Cr Wason

 

That Council request the applicant put forward a formal proposal for further consideration.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager – Airports (Roma, Injune, Surat & Mitchell)

 


 

Item Number:                                    L.4

File Number: N/A

Subject Heading:                         verbal report - Injune Sewerage Treatment Plant Upgrade

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer on behalf of Acting Coordinator – Local Development & Council Events, Susan (Sue) Sands

Executive Summary:

The Department of State Development had forwarded a Sub Agreement for Council’s consideration of sign off in support of funding approval for the Royalties for Regions Program Round 3 – Injune Sewerage Treatment Plant Upgrade.

 

Resolution No. GM/07.2014/68

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council authorise the Chief Executive Officer to sign, on Council’s behalf, the Sub Agreement for Round Three (3) of the Royalties for Regions funded project – Injune Sewerage Treatment Plant Upgrade.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events/Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.48pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 13 August 2014, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                          Date.