Description: Maranoa Logo Process

Late Items

Business Paper

 

Special Budget Meeting

 

Wednesday 23 July 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 22 July 2014

 

 

Mayor:                                                   Councillor  R S Loughnan

 

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

                                                              Councillor W S Wason

 

Chief Executive Officer:                          Julie Reitano

 

 

 

Please find attached agenda for the Special Budget Meeting to be held at the Roma Administration Centre on July 23, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

Special Budget Meeting -  23 July 2014

TABLE OF CONTENTS

Item       Subject

No

  

L            Late Items

L.1        Proposed Amendments to Budget................................................................. 2

Prepared by:      Jan Chambers, Councillor

L.2        Proposed Amendments to Work Programs................................................. 6

Prepared by:      Jan Chambers, Councillor

L.3        Amendments to Fees & Charges 2014/15.................................................... 9

Prepared by:      Robert Loughnan, Mayor   

 


Maranoa Regional Council

    

Special Budget Meeting -  23 July 2014

Officer Report

Meeting: Special Budget  23 July 2014

Date: 21 July 2014

Item Number: L.1

File Number: D14/51709

 

Subject Heading:                     Proposed Amendments to Budget

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Jan Chambers, Councillor

 

Executive Summary: 

Budget documents were provided to Councillors for review on 9 July 2014.  Councillors were provided with the opportunity to consider the documents, and a workshop was held on 16 July 2014 to enable questions to be raised and answered.  I now provide the collated list of proposed amendments.

 

Mayor’s Recommendation:

That the amendments be incorporated into the proposed budget.

 

 

Body of Report:

Following discussions with Councillors over the last two weeks, the following amendments are proposed to be incorporated into the 2014/15 budget:

 

·    Inclusion of $375,000 capital contribution from Santos GLNG in respect to the proposed Truck Wash Facility  [Saleyards Capital Revenue  Account Reference 8271.8518].

 

·      Amalgamating the revenue from 1511.1031 (Airport Passenger Tax) into 1511.1030 (Passenger Tax and Screening Fees) given Council’s resolution to combine the fees into a single fee.

 

·    Requested split of parks and gardens’ operating expenditure by Town, to include Amby and Mungallala  (Also to add Mungallala to Sport & Recreation) – 2237.2016:

 

Sub Account

Annual Actuals

Next Year Budget

2002 - O & M Roma

18,745

13,000

2011 - O & M Amby

0

1,000

2012 - O & M Injune

3,370

3,000

2013 - O & M Jackson

103

1,000

2014 - O & M Mitchell

600

3,000

2015 - O & M Muckadilla

0

1,000

2016 - O & M Mungallala

0

1,000

2017 - O & M Surat

3,346

3,000

2018 - O & M Wallumbilla

578

3,000

2019 - O & M Yuleba

5,008

3,000

Total

31,749

32,000

 

GL2235 Halls & Community Centres

 

Sub Account

Annual Actuals

Next Year Budget

2002 - O & M Roma

22,291

18,000

2011 - O & M Amby

0

1,000

2012 - O & M Injune

1,177

1,500

2013 - O & M Jackson

2,168

2,000

2014 - O & M Mitchell

0

1,000

2015 - O & M Muckadilla

0

1,000

2016 - O & M Mungallala

0

1,000

2017 - O & M Surat

0

1,000

2018 - O & M Wallumbilla

4,342

2,800

2019 - O & M Yuleba

896

1,000

Total

30,875

30,300

 

                              

GL2336 Pathways Mowing Mtce

Sub Account

Annual Actuals

Next Year Budget

2002 - O & M Roma

432,778

400,000

2011 - O & M Amby

0

2,000

2012 - O & M Injune

22,231

19,000

2013 - O & M Jackson

2,176

2,000

2014 - O & M Mitchell

5,280

4,000

2015 - O & M Muckadilla

0

2,000

2016 - O & M Mungallala

0

2,000

2017 - O & M Surat

31,119

24,000

2018 - O & M Wallumbilla

29,908

24,000

2019 - O & M Yuleba

23,315

24,000

Total

546,806

503,000

 

GL2238 Town Entrances

Sub Account

Annual Actuals

Next Year Budget

2002 - O & M Roma

1,033

10,000

Amby

 

1,500

2012 - O & M Injune

10,230

3,000

2013 - O & M Jackson

581

1,500

2014 - O & M Mitchell

644

2,000

2015 - O & M Muckadilla

0

1,500

Mungallala

 

1,500

2017 - O & M Surat

3,820

5,000

2018 - O & M Wallumbilla

1,691

2,000

2019 - O & M Yuleba

185

2,000

Total

18,185

30,000

 

GL 2239 Vacant Land 

Sub Account

Annual Actuals

Next Year Budget

2002 - O & M Roma

29,378

20,000

Amby

 

500

2012 - O & M Injune

6,978

4,500

2013 - O & M Jackson

0

500

2014 - O & M Mitchell

739

1,000

2015 - O & M Muckadilla

1,605

2,000

Mungallala

 

500

2017 - O & M Surat

7,187

4,500

2018 - O & M Wallumbilla

431

1,000

2019 - O & M Yuleba

108

1,000

Total

46,426

35,500

  

GL2237 Sport & Rec

Sub Account

Annual Actuals

Next Year Budget

2002 - O & M Roma

38,581

38,000

2012 - O & M Injune

3,503

5,000

2013 - O & M Jackson

0

0

2014 - O & M Mitchell

17,047

15,000

2015 - O & M Muckadilla

0

0

Mungallala

 

2,000

2017 - O & M Surat

6,387

6,500

2018 - O & M Wallumbilla

7,108

6,500

2019 - O & M Yuleba

2,732

2,000

Total

75,359

75,000

 

·    Request to include Energy Sector Capital Works in the front of the budget papers, in additional to the business units and capital listings at the back of the budget    [Distributed an updated Schedule F]

 

·    Inclusion of corporate overhead recovery account

 

Corporate overhead recovery has not been applied to Council operations in prior years.  A model has been developed by Economic firm, Australian Economic Group (AEC) in determining the value of Corporate Costs that Council could recover from internal and external customers. Various drivers are applied to specific functions, for example Human Resource expenses uses full time equivalents (FTE) as a cost driver.  The model generates potential external recoveries (distributed under separate cover).  Given that this amount has not yet been incurred and earned, it is proposed that the budgeted amount be transferred to future capital works reserve (1120.994) so as not to impact the bottom-line.

 

Consultation (internal/external):

·    Councillors

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

The annual budget is adopted by resolution of Council.

Financial Resource Implications:

Council has been provided with updated budget pages to reflect the requested changes.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

Special Budget Meeting -  23 July 2014

Officer Report

Meeting: Special Budget  23 July 2014

Date: 22 July 2014

Item Number: L.2

File Number: D14/52116

 

Subject Heading:                     Proposed Amendments to Work Programs

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Jan Chambers, Councillor

 

Executive Summary: 

Work Program documents were provided to Councillors for review on 9 July 2014.  Councillors were provided with the opportunity to consider the documents, and a workshop was held on 16 July 2014 to enable questions to be raised and answered.  I now provide the collated list of proposed amendments.

 

 

Officer’s Recommendation:  

That the amendments be incorporated into the proposed work program.

 

 

Body of Report:

·    Issue - As the Emergency Management levy and Pensioner Subsidy return were shown separately, the query was raised whether the Wild Dog Levy and also Fire Levy for the small towns should be listed separately.

 

Action - It is proposed that the following be included:

 

Administration & Information Services

 

Payments

Remittance of Rural Fire Levy Collections to Amby, Mungallala & Yuleba Rural Fire Brigades

2.8 COLLECTION SERVICES FOR OTHERS

2.8.2 Rural fire brigades

Collect and remit special charges for Amby, Mungallala and Yuleba rural fire brigades in the agreed timeframes

 

Environmental Health, Compliance & Waste

 

Land Management

Remittance of Wild Dog Levy

2.8 COLLECTION SERVICES FOR OTHERS

2.8.4 Wild dog levy  remittance

Annually remit the amount collected through the Wild Dog Levy to the Department of Natural Resources & Mines

 

 

 

 

 

·    Issue - Economic & Community Development Page 6 - Lists Roma Cenotaph with a $50,000 budget and then on page 9 it lists Anzac 2015 community infrastructure $50,000

 

Action – It is proposed to delete Roma Cenotaph, in lieu of ANZAC 2015 community infrastructure.

 

·    Issue - Economic & Community development Injune Entrance Garden has a budget of $30000 just need inserting

 

Action – It is proposed to insert $30,000 in the budget column.

 

·    Issue - Environmental Health - Page 1 & 8 in relation to Fencing Yuleba Landfill and whether it is only $20,000 or $30,000

 

Action – It is proposed to change the description in the Work Program to read $20,000 (New) + $10,000 (Est. C/over)

 

·    Issue - Environmental Health Page 22 just a typo should be South West Natural Resource Management

 

Action – It is proposed that this be corrected / updated.

 

·    Issue - Facilities Page 17 Two Sale of Lands are listed separately - should the Industrial Blocks at Mitchell also be listed?

 

Action – It is proposed that this be included in the Work Program.

 

·    Issue - Water Sewerage & Gas page 14 STP Upgrade Mungallala just needs budget inserted.

 

Action – It is proposed that the budget be inserted - $75,000.

 

·    Issue – Historical Cemetery previously not recognised.

 

Action – It is proposed to include reference to the cemetery in Council’s Corporate Plan & Work Program.

 

Preserve historical cemeteries (Bindango,  Dulbydilla, Euthella, Muckadilla, Yingerbay) through planned inspections, maintenance and improvements, taking opportunities to source external funding

 

Consultation (internal/external):

·    Councillors

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

The Work Programs (Operational Plan) is adopted by Council.

Financial Resource Implications:

Nil – the relevant items are already included in the budget document.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

Special Budget Meeting -  23 July 2014

Officer Report

Meeting: Special Budget  23 July 2014

Date: 22 July 2014

Item Number: L.3

File Number: D14/52165

 

Subject Heading:                     Amendments to Fees & Charges 2014/15

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Robert Loughnan, Mayor

 

Executive Summary: 

Council initially considered the schedule of Fees & Charges at its meeting of 14 May 2014.    The full schedule was presented to Council for re-adoption on 9 July 2014.

 

At the General Meeting on 9 July 2014, Council resolved to amend Fees & Charges, details are provided below:

 

Resolution No. GM/07.2014/27

Moved Cr Chambers Seconded Cr Flynn

That Council charge a rate of $15 per night to camp in an unpowered site, or a $30 per night to camp at a powered site at Bassett Park, Roma (this site is a Tier One Camping Option).

 

Resolution No. GM/07.2014/32

Moved Cr O'Neil Seconded Cr Schefe

That Council charge an overnight rate of $15 per powered site, or $10 per unpowered site at the Wallumbilla Showgrounds, and investigate the viability of ‘user pays’ facilities for the site (this site is a Tier Two Camping Option).

 

 

 

Officer’s Recommendation:  

That Council:

 

Approve the amendments to Schedule P – Fees & Charges 2014/15

 

 

Body of Report:

 

The proposed fees & charges 2014/15 schedule is included in the Budget material Schedule P.

Consultation (internal/external):

·    Councillors

·    Chief Executive Officer

·    Directors and Managers

·    Specialist – Strategic Finance

 

Risk Assessment (Legal, Financial, Political etc.):

Management reports to the Council on the Proposed Register of General Fees and Commercial Charges to ensure appropriate approvals are in place.

Policy Implications:

The report provides Council the opportunity to formalise its policy position on fees and charges.

Financial Resource Implications:

Revenue from fees and charges forms part of the draft Budget documents 2014/15.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer