Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 27 August 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 22 August 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on August 27, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  27 August 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  13 August 2014.................................................................................................. 8

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

10.1      2015 Annual Show (Public) Holidays.......................................................... 54

Prepared by:      Donald  Wells, Manager - Human Resources

Attachment :      Attorney-General and Minister for Justice - Requests for Special Holidays for 2015 - 03/07/2014............................................ 56

 

11          Corporate, Community & Commercial Services

11.1      Council Initiated Advisory Committee Meeting Minutes......................... 58

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Confirmed Minutes - Airport Advisory Committee - 02.07.14      60

Attachment 2:    Roma Saleyards Advisory Committee Meeting - Confirmed Minutes - 26/06/14................................................................................. 65

Attachment 3:    Wild Dog Advisory Committee Meeting - 12/05/14........... 70

Attachment 4:    Confirmed Minutes - Bassett Park Advisory Committee Meeting - 11/06/14................................................................................... 77

11.2      Delegation to Council Powers to the Position of Chief Executive Officer: Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 82

Prepared by:      Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

Attachment :      Instrument of Delegation under Local Law No.4 (Compliance Notice - Requiring owner of land adjoining road to fence land)     85

11.3      Funding Submission to Round Four of the Heavy Vehicle Safety and Productivity Programme......................................................................................................... 88

Prepared by:      Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

11.4      Delegation of Council Powers to the Position of Chief Executive Officer: Local Law No.1 (Administration) 2011............................................................................. 91

Prepared by:      Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

Attachment :      Instrument of Delegation to the Chief Executive Officer under Local Law No.1 (Administration) 2011.......................................... 93

 

12          Infrastructure Services

12.1      Temporary Ground Handling Office Space............................................... 99

Prepared by:      Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

 

13          Development, Facilities & Environmental Services

13.1      Office for Liquor Gaming Regulation Gaming Machine Submission for Council Comment.......................................................................................................... 101

Prepared by:      Vincent(Vince) Stephens, Specialist - Environmental Health & Waste

Attachment :      Department of Justice & Gaming Regulation................. 104

13.2      Office for Liquor Gaming Regulation Gaming Machine Submission for Council Comment.......................................................................................................... 162

Prepared by:      Vincent(Vince) Stephens, Specialist - Environmental Health & Waste

Attachment :      Office of Liquor and Gaming Regulation - Injune Hotel 164

13.3      Development Application for a Material Change of Use - "Extractive Industry" and Environmentally Relevant Activity (ERA) 16 - Extractive and Screening Activities (100,000-1,000,000 tonne per annum) File: 2013/18763........................ 214

Prepared by:      Christopher Tickner, Town Planner

Attachment 1:    Body of Report...................................................................... 227

Attachment 2:    Development Plans............................................................. 243

Attachment 3:    Department of State Development, Infrastructure & Planning - Concurrence Agency Response...................................... 245

Attachment 4:    Environmental Authority Permit........................................ 251

13.4      Membership Murray Darling Association Inc. 2014/15.......................... 263

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Attachment :      Invoice Murray Darling Association.................................. 265

13.5      Development Application - Material Change of Use - "Extractive Industry" (up to 100,000 tonne per annum) File: 2014/18848............................................ 266

Prepared by:      Christopher Tickner, Town Planner

Tammie Davidson, Support Officer - Planning & Building Development Support

                         Attachment 1:       Body of Report...................................................................... 280

Attachment 2:    Development Plans............................................................. 294

Attachment 3:    Department of State Development, Infrastructure & Planning - Concurrence Agency Response...................................... 359

                            Attachment 4:   Department of Environment and Heritage Protection –

                                                   Environmental Authority Permit.............................................. 363

13.6      Use of Council Owned Land........................................................................ 367

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :      Map - Proposed lease area A - Lot 3 on SP230317....... 369

13.7      Material Change of Use - "Accommodation Units" (Expansion of Aged Care Facility - Additional 20 rooms) File: 2014/18907...................................................... 370

Prepared by:      Christopher Tickner, Town Planner

Attachment 1:    Body of Report...................................................................... 379

Attachment 2:    Development Plans............................................................. 392

Attachment 3:    Adopted Infrastructure Charges Notice........................... 400

13.8      Funding Agreement for Roma Sewerage Augmentation Project between Santos GLNG and Maranoa Regional Council...................................................... 403

Prepared by:      Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

13.9      Funding Agreement for Royalties for Regions Road Projects........... 405

Prepared by:      Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

13.10    Permission to Occupy - Gallas Fox Park.................................................. 407

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Roma Rugby Union Club - Email Request..................... 409

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

 

C           Confidential Items

C.1        Applications for payment arrangements

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Supply Meat - Feral Animal Coordinated Baiting Campaign

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.3        3 month extention of Trial Composting Operation at Roma Landfill

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.4        APLNG-WP2D and WP4 – CIVIL WORKS TO WIDEN YULEBA – TAROOM ROAD  CHAINAGE 5.1KM – 10.275KM AND HORSE CREEK ROAD CHAINAGE 0.08KM - 5.0KM

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.5        Roma Saleyards Truck Stop - Project Management

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.6        Roma Flood Mitigation Project - Ostwald Bros Contract Variation - 13/24

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.7        Funding Agreement for Roma Saleyards Washdown Project between Santos GLNG and Maranoa Regional Council

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.8        Monthly Business Unit Report – Airport

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.9        Construction of Toilet Amenities

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.10      Panel of Providers - Design & Construct Services

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.11      Roma Saleyards - Monthly Business Unit Financial Report - June 2014

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.12      Update on Roma Pool

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.13      Minor Amendments to Organisational Structure

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(a) the appointment, dismissal or discipline of employees.

C.14      Update on Marra Marra Road

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.15      Roma Airport Expansion Project Origin APLNG Funding Agreement

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.16      Queensland Treasury Corporation
Quarry Business Review - Post Advisory Analysis

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

22.1      Wild Dog Advisory Committee Recommendations............................... 410

Prepared by:      Jan Chambers, Councillor

Attachment 1:    Unconfirmed Minutes - Wild Dog Advisory Committee - 18/08/14     414

Attachment 2:    Draft Proposal - Drought Assistance Funding Project.. 420

22.2      Airport Advisory Committee Recommendations................................... 424

Prepared by:      Joy Denton, Councillor

Attachment :      Unconfirmed Minutes - Airport Advisory Committee - 06/08/14  426

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 13 August 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn, Cr W M Newman, Cr C J O’Neil, Cr M L Price, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Community Services – Julie Neil, Manager Airports (Roma, Injune, Surat & Mitchell) – Ben Jones, Manager Facilities – Tanya Mansfield, Manager Economic and Community Development – Ed Sims,  (Acting) Coordinator Local Development & Events – Susan Sands, Manager Planning and Building Development – Danielle Pearn, Coordinator Planning – David Fermer, Town Planner – Christopher Tickner, Specialist Community Care Transition – Melissa Wathen, Specialist Business Development – Ryan Gittins, and Local Development Officer Roma – Janet Hogarth.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.09am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/08.2014/01

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That the minutes of the General Meeting (13-23.07.14) held on 23 July 2014, and the minutes of the Special Budget Meeting (1-23.07.14) held on 23 July 2014 be confirmed.

 

CARRIED                                                                                                                      9/0

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/56898

Subject Heading:                         Fourth Quarter Review - Corporate, Community & Commercial Services

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

A sub-set of the Fourth Quarter Review was presented for those areas relating to Corporate, Community & Commercial Services.

 

Resolution No. GM/08.2014/02

Moved Cr Denton                                                          Seconded Cr Wason  

That Council:

 

  1. Note the summary of highlights and issues for Corporate, Community and Commercial Services for the Fourth Quarter as presented by the Director.

 

2.    Note the Chief Executive Officer’s advice that a copy of the full fourth quarter Work Program report would be provided to Council at an upcoming workshop for perusal.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services

 

 

Item Number:                                    10.2

File Number: D14/57142

Subject Heading:                         Fourth Quarter Review – InfrastructurE Services

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Cameron Castles, Director – Infrastructure Services

 

Executive Summary: 

A sub-set of the Fourth Quarter Review was presented for those areas relating to Infrastructure Services.

 

 

Resolution No. GM/08.2014/03

Moved Cr Price                                                             Seconded Cr Schefe  

 

That Council:

 

  1. Note the summary of highlights and issues for Infrastructure Services for the Fourth Quarter as presented by the Director.

 

 

2.    Note the Chief Executive Officer’s advice that a copy of the full fourth quarter Work Program report would be provided to Council at an upcoming workshop for perusal.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Infrastructure Services

 

Item Number:                                    10.3

File Number: D14/57148

Subject Heading:                         Fourth Quarter Review - Development, Facilities & Environmental Services

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

                                                         Robert Hayward, Director – Development, Facilities & Environmental Services

 

Executive Summary: 

A sub-set of the Fourth Quarter Review was presented for those areas relating to Development, Facilities & Environmental Services.

 

Resolution No. GM/08.2014/04

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council:

 

  1. Note the summary of highlights and issues for Development, Facilities and Environmental Services for the Fourth Quarter as presented by the Director.

 

2.    Note the Chief Executive Officer’s advice that a copy of the full fourth quarter Work Program report would be provided to Council at an upcoming workshop for perusal.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Development, Facilities & Environmental Services

 

 

Item Number:                                    10.4

File Number: D14/57178

Subject Heading:                         Fourth Quarter Review - Office of the Chief executive officer (CEO)

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

A sub-set of the Fourth Quarter Review was presented for those areas relating to the Office of the CEO, together with some whole-of-organisation highlights.

 

Resolution No. GM/08.2014/05

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council:

 

  1. Note the summary of highlights for the Office of the CEO for the Fourth Quarter.

 

  1. Note the Organisational Highlights.

 

3.    Note the Chief Executive Officer’s advice that a copy of the full fourth quarter Work Program report would be provided to Council at an upcoming workshop for perusal.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/53312

Subject Heading:                         Repeal of previously identified delegable powers under the Health (Drugs and Poisons) Regulation 1996

Author and Officer’s Title:                 Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

Executive Summary: 

This report sought Council's approval to repeal previously delegated powers to the Chief Executive Officer, under the Health (Drugs and Poisons) Regulation 1996. 

 

Resolution No. GM/08.2014/06

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council repeal all powers previously delegated to the Chief Executive Officer pertaining to the Health (Drugs and Poisons) Regulation 1996, noting that the delegated power had been previously endorsed by Council at the General Meeting 26 October 2012 (Resolution No. GM.334.12).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Corporate, Community & Commercial Services

 

 

Item Number:                                    11.2

File Number: D14/54164

Subject Heading:                         Community Care - Transition Process for Community Aged Care Services

Author and Officer’s Title:                 Melissa Wathen, Specialist - Community Care Transition

Executive Summary: 

The Australian Government is pursuing a reform agenda that will reshape the Aged Care system and the way providers deliver Community and Aged Care services. On 11 June 2014 (GM/06.2014/21), Council endorsed the transition out of Community and Aged Care service delivery and resolved to initiate the transition plan to another provider.

Maranoa Regional Council has undertaken extensive consultation and investigations of their Community and Aged Care Programs with both Federal (Department of Social Services) and State (Department of Communities, Child Safety and Disability Services) delegates, as to the appropriate process for transition. New information from the Federal delegates regarding their funded service types requires Council consideration and decision. The information contained in the report provided guidance for Council’s consideration regarding the transition process.

 

Discussion:

Council deferred discussion on the item until the reporting officer was available to answer questions relating to the report.

 

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    11.3

File Number: D14/56931

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Toowoomba,  Dalby and Mount Isa

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

This report sought formalisation of Elected Member attendance at an upcoming conference as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/08.2014/07

Moved Cr O'Neil                                                            Seconded Cr Flynn  

 

That Council approve the attendance of representing Councillors at the following  upcoming conferences:

 

  • The Mayor, Cr O’Neil, Cr Price and Cr Denton at the Ag in the Asian Century: National Export and Innovation Conference on 1 – 2 October 2014 in Toowoomba;

 

  • Cr Newman at the sixth Darling Downs South West Planners Forum on 19 – 20 August 2014 in Dalby; and

 

  • Cr Price at the Western Regional Roads Forum on 28 August 2014 in Mount Isa.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

 

Item Number:                                    11.4

File Number: D14/57062

Subject Heading:                         South West Queensland Local Government Association

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

Council received an invoice from South West Queensland Local Government Association (SWQLGA) seeking payment of membership fees for the 2014/15 financial year.

 

 

 

 

 

 

Resolution No. GM/08.2014/08

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council:

 

  1. Renew its membership annually with South West Queensland Local Government Association (SWQLGA) for the remainder of this term of Council, by way of payment of the applicable annual membership fee. 

 

  1. Update the Community Engagement Framework to include reference to Council’s membership.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/54397

Subject Heading:                         Loading Zone - Arthur St, Roma

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council received a request for a dedicated parking bay/loading zone outside the Health Plus Chemist on Arthur Street, Roma.

 

Discussion:

It was also requested that Council consider three (3) options for signage design as provided in the officer’s report.

 

Resolution No. GM/08.2014/09

Moved Cr Newman                                                        Seconded Cr O'Neil  

 

That a parking space near the Health Plus Chemist be allocated as a loading zone, and be signed accordingly.

 

CARRIED                                                                                                                      5/4

 

Responsible Officer

Specialist - Infrastructure Planning

 

Discussion:

Council commenced discussion on signage design, with a draft motion put forward as recorded below.  No vote was taken on the motion at that time, and the matter was laid on the table for further consideration at a later point during the meeting.

 

Moved Cr O'Neil                                                            Seconded Cr Wason

That Council proceed with signage design Option 3 (R5-Q05).

 

NO VOTE TAKEN                                                                                                         

 

 


 

 

Item Number:                                    11.2

File Number: D14/54164

Subject Heading:                         Community Care - Transition Process for Community Aged Care Services

Author and Officer’s Title:                 Melissa Wathen, Specialist - Community Care Transition

Executive Summary: 

The Australian Government is pursuing a reform agenda that will reshape the Aged Care system and the way providers deliver Community and Aged Care services. On 11 June 2014 (GM/06.2014/21), Council endorsed the transition out of Community and Aged Care service delivery and resolved to initiate the transition plan to another provider.

Maranoa Regional Council has undertaken extensive consultation and investigations of their Community and Aged Care Programs with both Federal (Department of Social Services) and State (Department of Communities, Child Safety and Disability Services) delegates, as to the appropriate process for transition. New information from the Federal delegates regarding their funded service types requires Council consideration and decision. The information contained in the report provided guidance for Council’s consideration regarding the transition process.

 

Resolution No. GM/08.2014/10

Moved Cr Newman                                                        Seconded Cr Denton 

That:

 

  1. Council continue to provide all Community and Aged Care Services until 30 June 2015.

 

  1. Council not tender or negotiate for Community and Aged Care Services to commence 1 July 2015.

 

  1. The Chief Executive Officer formally advise and notify in writing the Federal and State Departments of items 1 and 2.

 

  1. The Chief Executive Officer liaise with the Federal Department regarding the Application to Transfer Aged Care Places (18 Home Care Packages)  other than Provisionally Allocated Places to another provider, and that officers provide Council with a recommendation with options regarding the potential Service Provider, as per the Aged Care Act.

 

  1. The Chief Executive Officer notify in writing the clients, carers and nominated representatives currently receiving Home and Community Care Services (HACC) (Over 65’s/Under 65’s) and National Respite for Carers Program (NRCP) of items 1 and 2.

 

  1. The Chief Executive Officer notify in writing the clients, carers and nominated representatives currently receiving Home Care Packages (HCP) of items 1 and 4.

 

  1. The Chief Executive Officer notify, in writing, key stakeholders of items 1, 2 and 4.

 

  1. The Chief Executive Officer prepare the required Transition and Exit Plans and documentation, as recommended by the Federal and State Departments with regards to items 1 and 2.

 

  1. Council’s Community and Aged Care Services continue to accept clients who are assessed as eligible for services and ensure these clients/carers/nominated representatives are fully aware of items 1 and 4 prior to accepting services.

 

 

  1. Council approve for the Maranoa Regional Council Community Care transport services to participate in the Maranoa Mobility Demonstration Project (MMDP) until 30 June 2015, noting confirmation received from the Chief Executive Officer of Translink that there will be no additional cost to Council as it is a funded demonstration program.

 

  1. Councillor Denton, Council’s Coordinator – Community Care and Specialist – Community Care Transition be Council’s nominated representatives on the MMDP Steering Committee.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Community Care Transition

 

 

Cr Flynn declared a ‘Conflict of Interest’ in the following Items – 12.2, 12.3, 12.4 and 12.5 due to his personal business operations out of the Roma Airport, and left the Chamber at 9.45am, taking no further part in discussions on the matter.

 

Item Number:                                    12.2

File Number: D14/56763

Subject Heading:                         Airport Fees & Charges - Annual Landing & Parking Fees

Location:                                          Roma

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

It was proposed that the current Annual Landing and Parking fee schedule be amended to provide clearer instructions to customers on the eligibility of Annual Landing and Parking fees, and the 20% resident discount.  The proposed amendments include the Annual Landing and Parking fees to apply to aircraft less than 5,700kg, and the 20% discount requiring proof of the applicant’s residency in the Maranoa Regional Council area. 

 

Resolution No. GM/08.2014/11

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

  1. Amend the current fees and charges for Annual Landing and Parking fees to be applied to aircraft less than 5,700kg.

 

  1. Remove the existing frequent user discount of 20%, and apply the 20% discount to Annual Landing and Parking Fees to aircraft less than 5,700kg,  for proven Maranoa Regional Council area residents only.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 


 

 

Item Number:                                    12.3

File Number: D14/56829

Subject Heading:                         Origin Water Bombing Operations at Injune Airport

Location:                                          Injune

Applicant:                                         Origin Energy

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat  & Mitchell)

Executive Summary: 

Origin wishes to secure the Injune Airport for use as a staging area for their contracted water bomber operations for the upcoming bush fire season.

 

The aircraft used will exceed the 5,700kg limit of the Injune Aerodrome, however, their weight of      7,000kg will be for taxi and take off only. This represents a very low risk of damage to the runway, as the majority of damage generally occurs on landing. The aircraft will be approximately 2,800kg when landing, well below the 5,700kg limit.

 

 

Resolution No. GM/08.2014/12

Moved Cr Newman                                                        Seconded Cr Denton  

 

That Council grant a pavement concession for Origin’s water bombing operations at the Injune Airport of up to 7,000kg, for taxi and take off only.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

 

 

Item Number:                                    12.4

File Number: D14/56919

Subject Heading:                         General Aviation Apron Extension

Location:                                          Roma

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

Due to an increase in aircraft traffic at Roma Airport,  the General Aviation apron is often at capacity. An option to increase the available parking space is to extend the existing General Aviation apron to the west, resulting in an additional seven (7) light aircraft parking bays.

 

Resolution No. GM/08.2014/13

Moved Cr Denton                                                          Seconded Cr Wason  

 

That Council approve up to $28,000 (excluding GST), to undertake a detailed engineering design to extend the General Aviation apron, with funding to be made available via a transfer of funds from the airport reserve.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)/Specialist – Strategic Finance

 

 

 

Item Number:                                    12.5

File Number: D14/57020

Subject Heading:                         Proposed WiFi installation at Roma Airport

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

Due to high peak periods,  mobile phone coverage is at capacity, providing a low level of service at the Roma Airport. This has resulted in patrons of the airport experiencing difficulty in receiving or making mobile phone calls.

 

It was proposed that the installation of WiFi at the Roma Airport be investigated.

 

 

Resolution No. GM/08.2014/14

Moved Cr O'Neil                                                            Seconded Cr Chambers  


That Council approves the cost of $4,964.79 (including GST) for Telstra to attend the site and conduct a survey to produce a costed proposed solution for a WiFi installation at Roma Airport, with funding to be made available via a transfer of funds  from the airport reserve.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)/Specialist – Strategic Finance

 

At cessation of discussion and debate on the above four (4) items, Cr Flynn entered the Chamber at 9.54am.

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/49527

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

At the request of the Department of Natural Resources and Mines, Council has been considering a number of anomalies pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

This ongoing matter has been considered at General Council meetings held on 11 December 2013 and 22 January 2014.  The Department of Local Government, Community Recovery and Resilience has however requested further information and deliberation by Council before the Department will make a decision on amending Council boundaries.

 

 

Discussion:

Council deferred discussion on the item until the reporting officer was available to answer questions pertaining to the report.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.2

File Number: D14/51372

Subject Heading:                         Commercial Tenancy Agreement

Location:                                          41-45 Hutton Street Injune

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

In July 2013, Council entered into a Commercial Tenancy Agreement with Queensland Blue Light Association Injune, Injune Youth Group and the Injune Swimming Club which allowed the groups’ use of the premises at 41-45 Hutton Street Injune. Blue Care Injune has also shared the use of the premises under a Licence Agreement with Council. Both the Commercial Tenancy Agreement and Licence Agreement expired on 1 July 2014.

 

Discussion:

Council deferred discussion on the item until the reporting officer was available to answer questions pertaining to the report.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.3

File Number: D14/54418

Subject Heading:                         Post Event Report

Author and Officer’s Title:                 Janet Hogarth, Local Development Officer - Roma

Executive Summary: 

A post event report was presented on the 2014 Maranoa Region June/July School Holiday Program, which incorporated a range of events and activities across the region.

 

Discussion:

Council congratulated staff on delivery of the program, having received positive comments from the community.

 

Resolution No. GM/08.2014/15

Moved Cr Denton                                                          Seconded Cr Flynn  

 

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Local Development Officer - Roma

 


 

 

Item Number:                                    13.4

File Number: D14/54440

Subject Heading:                         Application to waive fees for Tourism and Events Queensland Photo Shoot

Location:                                          Roma and Surat

Applicant:                                         Megan Swords

Author and Officer’s Title:                 Megan Swords, Coordinator – Tourism

Executive Summary: 

On 28 July 2014, Tourism and Events Queensland (TEQ), in partnership with Southern Queensland Country Tourism (SQCT) commissioned Big Boy Film Services Pty Ltd to undertake a film shoot in Roma, Surat and St George.

All images will remain the property of TEQ and SQCT, but will be made available for use by Council through TEQ’s online Image Library. 

 

As part of the planning for the photo shoot, Council required the organisers to complete an ‘Application to Undertake Regulated Activity on Local Government Controlled Area or Road Reserve,’ and to pay an application fee of $270.40.

 

As the images from the shoot will be used to promote tourism in the Maranoa, and will also be available for Council use, TEQ and SQCT have requested that Council consider waiving the application fee.

 

 

Resolution No. GM/08.2014/16

Moved Cr Denton                                                          Seconded Cr Wason  

 

That Council waive the application fee of $270.40 for Big Boy Film Services Pty Ltd to undertake regulated activity on Local Government Controlled area or Road, for the purpose of their photo shoot on 28 July 2014.

  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Tourism

 

 

Item Number:                                    13.5

File Number: D14/54498

Subject Heading:                         Department of Human Services - Surat Agency Contract 2014-15

Location:                                          Surat Cobb and Co Changing Station - Library

Applicant:                                         Jacqueline Burns

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Department of Human Services has invited Council to continue to provide Agent Services (Centrelink) in Surat for the period commencing 1 July 2014 and ending on the 30 June 2015.

 

 

Resolution No. GM/08.2014/17

Moved Cr Newman                                                        Seconded Cr Flynn  

 

That Council endorse the continuation for the provision of services in Surat as an agent for the Department of Human Services.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.6

File Number: D14/55029

Subject Heading:                         Allocation of Reserve - Neil Turner Weir

Location:                                          Mitchell

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

During the recent review of camping options in the region, it was identified that the land known as Lot 3 on DL366, on which the park and toilet block are located at the Neil Turner Weir in Mitchell,  and across the road where sand has in the past been stockpiled, is gazetted as Unallocated State Land.  It was recommended that Council apply to the Department of Natural Resources and Mines to have the land gazetted as a Reserve for Park and Recreation Purposes with Council nominated as the trustee.

 

Discussion:

Council deferred discussion on the item until the reporting officer was available to answer questions pertaining to the report.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.7

File Number: D14/55030

Subject Heading:                         Amendment of Reserve - Muckadilla Parkland

Location:                                          Muckadilla

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

During the recent review of camping options in the region, it was identified that the land known as Lots 13 - 16 on M3832, behind the Muckadilla Hall, toilets and park is gazetted as a Reserve for Park Purposes.  The Muckadilla community currently promote the area for camping, however camping is not an allowable use of a park reserve.

 

It was recommended that Council apply to the Department of Natural Resources and Mines to have the land gazetted as a Reserve for Park and Recreation Purposes with Council continuing to act as the trustee of the reserve. 

 

Discussion:

Council deferred discussion on the item until the reporting officer was available to answer questions pertaining to the report.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 10.04am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.15am  with deputy Mayor taking the chair in the Mayor’s absence.

 

Item Number:                                    13.1

File Number: D14/49527

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

At the request of the Department of Natural Resources and Mines, Council has been considering a number of anomalies pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

This ongoing matter has been considered at General Council meetings held on 11 December 2013 and 22 January 2014.  The Department of Local Government, Community Recovery and Resilience has however requested further information and deliberation by Council before the Department will make a decision on amending Council boundaries. This matter had been left on the table earlier during the meeting pending arrival of the reporting officer.

 

Resolution No. GM/08.2014/18

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council:

 

  1. Advise Banana Shire, Western Downs Regional Council and Balonne Shire Council that Council has completed an assessment of the boundary anomalies as notified by the Department Natural Resources and Mines and considered in its assessment access roads to the property, the location of the majority of the area of the lot and feedback from affected property owners.

 

  1. Advise Banana Shire, Western Downs Regional Council and Balonne Shire Council that it is Council’s position that the local government boundary should be moved to locate Lot 5 on SP215322 and Lot 6 on SP215322 entirely in Balonne Shire Council and Lot 4 on SP 204532, Lot 9 on AB 244, Lot 9 on SP 236780, Lot 22 on SP 248280, Lot 70 on WV 631 and Lot 368 on FTY 535 entirely within the Maranoa Regional Council Local Government Area.

 

  1. Apply to the Minister for Local Government for a referral of the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) providing details of Council’s assessment and recommendations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Facilities

 


 

Item Number:                                    13.2

File Number: D14/51372

Subject Heading:                         Commercial Tenancy Agreement

Location:                                          41-45 Hutton Street Injune

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

In July 2013, Council entered into a Commercial Tenancy Agreement with Queensland Blue Light Association Injune, Injune Youth Group and the Injune Swimming Club which allowed the groups’ use of the premises at 41-45 Hutton Street Injune. Blue Care Injune has also shared the use of the premises under a Licence Agreement with Council. Both the Commercial Tenancy Agreement and Licence Agreement expired on 1 July 2014.  This matter had been left on the table earlier during the meeting pending arrival of the reporting officer.

 

Resolution No. GM/08.2014/19

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council:

 

  1. Extend the current Commercial Tenancy Agreement between Queensland Blue Light Association, Injune Youth Group, Injune Swimming Club and the Licence Agreement with Blue Care Injune until Council completes the review of Injune facilities.

 

  1. Advise the groups that Council retains the right to terminate the agreement at any time with the provision of one month’s notice to vacate.

 

  1. Continue to pay all outgoings subject to the groups’ continuing a cooperative, shared use arrangement with other community organisations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D14/55029

Subject Heading:                         Allocation of Reserve - Neil Turner Weir

Location:                                          Mitchell

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

During the recent review of camping options in the region, it was identified that the land known as Lot 3 on DL366, on which the park and toilet block are located at the Neil Turner Weir in Mitchell,  and across the road where sand has in the past been stockpiled, is gazetted as Unallocated State Land.  It was recommended that Council apply to the Department of Natural Resources and Mines to have the land gazetted as a Reserve for Park and Recreation Purposes with Council nominated as the trustee.  This matter had been left on the table earlier during the meeting pending arrival of the reporting officer.

 

Resolution No. GM/08.2014/20

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council apply to the Department of Natural Resources and Mines to gazette Lot 3 on DL366 being Unallocated State Land as a Reserve for Park Purposes with Council as the nominated trustee.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.7

File Number: D14/55030

Subject Heading:                         Amendment of Reserve - Muckadilla Parkland

Location:                                          Muckadilla

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

During the recent review of camping options in the region, it was identified that the land known as Lots 13 - 16 on M3832, behind the Muckadilla Hall, toilets and park is gazetted as a Reserve for Park Purposes.  The Muckadilla community currently promote the area for camping, however camping is not an allowable use of a park reserve.

 

It was recommended that Council apply to the Department of Natural Resources and Mines to have the land gazetted as a Reserve for Park and Recreation Purposes with Council continuing to act as the trustee of the reserve.  This matter had been left on the table earlier during the meeting pending arrival of the reporting officer.

 

Resolution No. GM/08.2014/21

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

Apply to the Department of Natural Resources and Mines to change the purpose of  Lots 13 – 16 on M3832 behind the Muckadilla Hall, public toilets and park from a Reserve for Park Purposes to a Reserve for Park and Recreation Purposes.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

Item Number:                                    13.6

File Number: D14/55029

Subject Heading:                         Allocation of Reserve - Neil Turner Weir

Location:                                          Mitchell

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

New information was received in relation to this item.  Council considered the information to hand, determining that an amendment to the initial resolution be considered.

 

Discussion:

The ‘Mover’ and ‘Seconder’ of the motion indicated that they were in favour of an amendment to the original motion (GM/08.2014/20),following the receipt of new information becoming available.  The amendment was that the land should be gazetted as a Reserve for Park Purposes, instead of a Reserve for Park and Recreation Purposes as originally moved.  This amendment has been made to the recorded resolution.

 

Cr Wason declared a conflict of interest in the following two items due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site, and called for nomination of a replacement Chair for discussion and debate on the items.

 

Resolution No. GM/08.2014/22

Moved Cr Chambers                                                      Seconded Cr Denton

 

That Cr Newman be nominated Chair for the purpose of discussion and debate of items 13.8 and 13.9.

 

CARRIED                                                                                                                      7/0

 

 

Cr Wason left the Chamber at 10.21am taking no further part in discussion or debate on items 13.8 an 13.9.  At that time Cr Newman took the Chair.

 

Item Number:                                    13.8

File Number: D14/55921

Subject Heading:                         Application for Material Change of Use - "Extractive Industry" up to 500,000 tonnes p.a. and Environmentally Relevant Activities 16(2)(b) and 16(3)(b) - Extractive and Screening Activities. File: 2014/18864

Location:                                          41476 Warrego Highway, Jackson QLD 4426 (Lot 12 on SP218512)

Applicant:                                         David and Susan Bassingthwaighte C/- Ausrocks Pty Ltd

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary: 

The application seeks approval for a Material Change of Use – “Extractive Industry” to 500,000 tonnes per annum  and Environmentally Relevant Activities 16(2)(b) and 16(3)(b) – Extractive and Screening Activities, on land at 41476 Warrego Highway, Jackson QLD 4426 (described as Lot 12 on SP218512).

 

The application is subject to Impact Assessment against the relevant provisions of the Bendemere Shire Planning Scheme 2006.  Public notification was carried out between 9 April 2014 and 6 May 2014, and no submissions were received.

 

The application is generally consistent with the provisions of the Bendemere Shire Planning Scheme 2006 including the Desired Environmental Outcomes and Rural Zone Code.

 

Resolution No. GM/08.2014/23

Moved Cr Chambers                                                      Seconded Cr Schefe  

 

That Council approve the application for Material Change of Use - “Extractive Industry” to 500,000 tonnes per annum  and Environmentally Relevant Activities 16(2)(b) and 16(3)(b) – Extractive and Screening Activities, on land at 41476 Warrego Highway, Jackson QLD 4426 (described as Lot 12 on SP218512), subject to the following conditions:

 

Preamble

 

(i)       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

(ii)      The relevant planning scheme for this Development Approval is the Bendemere Shire Planning Scheme 2006. All references to the ‘Planning Scheme’ and ‘Planning Scheme Schedules’ within these conditions refer to the above Planning Scheme.

 

 

(iii)     The related Environmental Authority(s) as included in the Environmental Protection Act 1994 must have been given and remain current while the use continues. All references to the ‘Environmental Authority’ within these conditions refer to the Environmental Authority for this approved use.

 

The related Environmental Authorities are:

a)    2(b) extracting, other than by dredging in a year, more than 100,000t but no more than 1,000,000t; and

b)    3(b) screening, in a year, more than 100,000t but no more than 1,000,000t.

 

(iv)     All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorised harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity.

 

(v)      The Environmental Protection Act 1994 states that a person must not carry out any activity that causes, or is likely to cause, environmental harm unless the person takes all reasonable and practicable measures to prevent or minimise the harm.  Environmental harm includes environmental nuisance.  In this regard, persons and entities involved in the operation of the approved development are to adhere to their ‘general environmental duty’ to minimise the risk of causing environmental harm to adjoining premises.

 

(vi)     Building construction is to accord with the Building Code of Australia, Queensland Development Code and State Planning Guidelines for building in bushfire prone areas.

 

Construction standards for a Medium Bushfire Hazard area will apply.

 

Use

 

1.       The approved development is a Material Change of Use - "Extractive Industry” and related Environmentally Relevant Activities 16(2)(b) and 16(3)(b) – Extractive and Screening Activities, as shown on the approved plans.

a)    The approved extraction tonnage is capped at 500,000 tonnes per annum.

b)    This approval is current for 5 years commencing from the date of approval. The life of this approval is restricted as neither Council nor the extractive industry operator can be sure of the longer term impacts on the Council road system from the development. The conditions requiring road impact contributions are based on a timeframe of 5 years.

 

2.       The period of the currency of this approval may be extended to 20 years by an infrastructure agreement which allows the Council, the extractive industry operator and the approval holder to establish longer term protocols and arrangements which address the possible variations to the impacts on Council’s road infrastructure over an extended period.

 

Timing

 

3.       All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted within these conditions.

 

 

4.       Prior to commencement of use, the applicant shall contact Council to arrange a development compliance inspection.        

 

Approved Plans and Documents

 

5.       Maintain the approved development, in accordance with the following approved plans, subject to and as modified by any conditions of this approval:

 

Drawing SP_s2001

Jackson Quarry Site Layout Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing SP_s2002

Jackson Quarry Site Layout Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing EP_s2001

Jackson Quarry Extraction Area 1 Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

  

Drawing EP_s2002

Jackson Quarry Exraction Area 1 Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing EP_s2003

Jackson Quarry Extraction Area 2 Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing EP_s2004

Jackson Quarry Extraction Area 2 Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing EP_s2005

Jackson Quarry Extraction Area 3 Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing EP_s2006

Jackson Quarry Area 3 Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing SP_s2005

Jackson Quarry Office and Amenities Layout Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing SP_s2006

Jackson Quarry Office and Amenities Layout Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 17/01/2014

 

Drawing NP_s2001

Jackson Quarry Neighbour Plan.

Prepared by Ausrocks Consulting Mining Engineers      dated 28/03/2014

 

6x3m Site Office _Jackson Quarry

Prepared by Ausrocks Consulting Mining Engineers     

 

Document – Site Based Management Plan

Prepared by Ausrocks Consulting Mining Engineers      dated 01/2014

 

Documents – Capricorn Municipal Development Guidelines

While all of the Capricorn Municipal Development Guidelines apply to the approval the following guidelines have direct application:

 

D1 Geometric Road Design                                             dated 03/2012

D2 Pavement Design                                                       dated 03/2012

D5 Stormwater Drainage Design                         dated 03/2012

D6 Site Regrading                                                           dated 03/2012

D7 Erosion Control and Stormwater Management           dated 03/2012

 

6.       All works must comply with:

 

a)    the development approval conditions;

b)    any relevant provisions in the Planning Scheme;

c)    Council’s standard designs for such work where such designs exist;

d)    the Capricorn Municipal Development Guidelines;

e)    any relevant Australian Standard that applies to that type of work; and

f)     any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental Authorities

 

7.       This approval relies on the relevant approved Environmental Authority (and its related documents) applicable to the site to identify and state the all the requirements for this approval related to Environmentally Relevant Activities for the site (where those Environmentally Relevant Activities are not expressly devolved to the Council).

 

8.       This approval relies on the entity responsible for approving and managing the Environmental Authority to meet its responsibilities. The Council will not take any responsibility for the management of environmental impacts covered by the Environmental Authority unless and until that entity (or its legal successors) is unable to act.

 

9.       The standards and approval of civil works and services and aspects of environmental management not covered by the Environmental Authority are the responsibility of the Council, but subject to the environmental impact management requirements that may be imposed by the Environmental Authority (or any approval that effectively replaces that Environmental Authority).

 

10.     Where there is a conflict between the conditions and standards set by an Environmental Authority for the site and the conditions and standards set by the Development Permit, those set in the Environmental Authority shall prevail in those matters covered by the Environmental Authority.

 

Operating Hours

 

11.     Hours of operation are 6:00am to 6:00pm Monday to Saturday.  No work is permitted on Sundays or public holidays. Hours of operation include the transporting of material from the site.

 

12.     The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are necessary in the opinion of the Council having considered the requirements and community benefits of the particular project and the duration of the additional impacts upon the local community.

 

13.     Any Council approval of the varied hours will be restricted to the duration of the project, and may be rescinded by the Council on seven days notice if the extended hours of operation are considered to be causing undue nuisance or disruption to other persons.

 

 

 

 

Amenity

 

14.     Any advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme.

 

15.     Effluent storage and removal must not have an adverse effect on the surrounding areas and must not cause nuisance to neighbouring properties.

 

16.     Waste containers shall be maintained in a clean and tidy state at all times while the use continues, and shall be emptied, and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

17.     The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

18.     Extraction areas, access and site roadways and surrounds shall be kept in an orderly fashion and free of rubbish.

 

19.     No nuisance is to be caused to adjoining properties and their occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

20.     Lighting of the site, including any temporary or security lighting, shall be such that the lighting intensity does not exceed:

 

8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

Earthworks

 

21.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

22.     Erosion and Sediment Control is to be managed in accordance with:

a)    Site Based Management Plan (Jackson Quarry) Section 14.10 Stormwater Management and Erosion and Sediment Control Plan; and

 

b)    Capricorn Municipal Development Guidelines D7 ‘Erosion Control and Stormwater Management’.

 

23.     Where it is necessary for a road and/or drainage system to be reinstated or cleaned up as a result of erosion and/or sedimentation from the site, such works must be undertaken at the developer’s expense.  Such works shall be undertaken immediately, where it is a potential hazard to pedestrians and/or passing traffic.

 

Provision of Services

 

24.     At all times during the operation on site effluent is to be disposed of in accordance with Queensland Plumbing and Wastewater Code 2013 and AS1547.2012 (On-site domestic wastewater management).  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

25.     The site must be provided with an on-site water supply with sufficient capacity to meet all operational needs, including watering to minimise dust nuisance and also a potable water supply sufficient to meet the needs of staff and visitors to the site.

 

26.     Any supply of potable water to the site, and disposal of effluent from the site is to be performed by a suitably licenced contractor.

 

Stormwater and Drainage

 

27.     Stormwater is to be managed in accordance with:

 

a)    Site Based Management Plan (Jackson Quarry) Section 14.10 Stormwater Management and Erosion and Sediment Control Plan; and

b)    Capricorn Municipal Development Guidelines D5 ‘Stormwater Drainage Design’.

 

28.     Discharge of stormwater runoff from the development shall drain freely in all cases, and no nuisance of ponding is to be created within the vicinity of the development.

 

29.     There shall be no increases in any silt loads or contaminants in any overland flow from the site being developed, or into creeks or roadways, either during the development process or after the development has been completed.

 

Access, Car parking and Manoeuvring

 

Note that the Department of State Development, Infrastructure and Planning have attached conditions to this approval concerning access to the State Controlled Road Network.

 

30.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required, and for complying with the applicable designs and standards.

 

31.     All weather vehicle access shall be provided for traffic movement within the development site.

 

32.     Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements within the site.

 

Environmental Management

 

33.     All activities while the use continues are to be managed in accordance with:

a)   The relevant Environmental Authority issued by the Department of Environment and Heritage Protection, or any subsequent Environmental Authority that is issued for the approved use;

b)   the Site Based Management Plan, (Jackson Quarry) prepared by Ausrocks Consulting Mining Engineers; and

c)   all relevant sections of the Capricorn Municipal Development Guidelines.

 

34.     Remediation of the site is to occur in consultation with the landowner, and is to be managed in accordance with:

 

a)       the relevant Environmental Authority issued by the Department of Environment and Heritage Protection, or any subsequent Environmental Authority that is issued for the approved use; and

b)       the Rehabilitation Plan, Section 14.17 of the Site Based Management Plan, (Jackson Quarry) prepared by Ausrocks Consulting Mining Engineers.

 

 

 

 

 

35.     If the environmental approval issued by a State agency (Department of Environment and Heritage Protection or its successor) to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions, requirements and obligations of the original environmental approval given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the most recent environmental approval will be the applicable standards.

 

36.     Weeds and pests are to be monitored and controlled in accordance with Section 14.14 of the Site Based Management Plan prepared by Ausrocks Consulting Mining Engineers.

 

Fees, Infrastructure Charges and Impact Contributions

 

37.     A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A, attached to and forming part of these conditions.  This condition and the conditions in Local Roads Additional Impacts Charges Schedule A are based on division 2 of chapter 8, more specifically sections 650 and 651 and linked sections, of the Sustainable Planning Act 2009.

 

38.     All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. 

 

39.     All fees, rates, interest and other charges levied on the property, shall be paid in accordance with the rate at the time of payment.

 

Complete and Maintain

 

40.     Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

41.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

Repair Damaged Infrastructure

 

42.     The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets, signs or other) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

43.     Council is to be indemnified against any claims arising from works carried out by the applicant on Council’s property.

 

No Cost to Council

 

44.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

45.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to the Council, shall be paid to the Council prior to any approved use commencing.

 

Latest versions

 

46.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Application Documentation

 

47.     It is the developer’s responsibility to ensure all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’.

 

Electricity Easement   

 

48.     Development is carried out generally in accordance with the plans and reports provided as part of the application.

 

49.     All easement conditions remain relevant and applicable to the burdened parcels.

 

50.     The proposed haulage road is to be constructed as close to the edge of the easement as practicable (ie. as far away from the centre line of the easement).

 

51.     The proposed haulage road is to stay to one side of the easement (rather than cut across and back) as practicable (to limit vehicle movements under the lines).

 

52.     A high strength guard barrier is constructed at a minimum distance of 15m from the base of any high voltage tower in the vicinity of the haulage route. Design of the barrier is to be approved by Ergon Energy before construction to determine suitability and any special earthing requirements. All costs associated with the construction of the barrier will be at the expense of the applicant.

 

53.     Signage is to be installed (both directions) where the proposed haulage route passes under the lines, alerting drivers to the presence of the powerline and towers to reduce risk of damage or contact.

 

54.     Access to the easement and access along the easement must be available to Ergon Energy personnel and equipment at all times.  Where fencing prohibits access to and along the easement area, gates must be supplied and installed at the developer/owner's expense.

 

55.     Should changes to any Ergon Energy infrastructure be proposed or required as part of the development, those changes are made with Ergon Energy's consent and at the developer/owner's expense (unless otherwise agreed to by Ergon Energy).

 

Charges Schedule A - Local Roads Additional Impacts

 

56.     These conditions are required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

57.     A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the level of approved use is changed or (2) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the 3-year moving average annual percentage increase in the PPI index (as defined in the Sustainable Planning Act 2009) for the period of 3 years ending at the start of the financial year.

 

58.     The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

59.     The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use is given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

60.     Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

61.     Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

62.     The extractive industry operator or the approval holder(s) may undertake roadworks in lieu of paying a local roads additional impacts charge. The roadworks must be of the same value as the local roads additional impacts charge. The value of roadworks will be determined by Council or by an independent RPEQ standard engineer agreed to by the Council. The roadworks must be roadworks included the Council current roadworks program and within a 50 kilometre radius of the extractive industry site on roads that may be used by the operator.  The carrying out of roadworks must comply with CMDG guidelines and other requirements which normally apply to works carried out on Council roads by contractors, including warranties for the works performed. The onus is on the entity intending to perform the roadworks to gain all necessary approvals for the roadworks. The roadworks must be completed within 3 months after the local roads additional impacts charge was due to be paid or within a period agreed in writing with the Council.

 

 

 

 

 

 

63.     The charges or roadworks or other relevant matters can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.9

File Number: D14/56040

Subject Heading:                         Material Change of Use - "Extractive Industry" (up to 500,000 tonnes/annum) & Environmentally Relevant Activity 16 (Extractive and Sceening Activity) File: 2014/18926

Location:                                          184 Crossroads Road, Yuleba North QLD 4427 (Lots 6 & 7 on Plan WV409)

Applicant:                                         S & M Phelps C/- StruXi Design

Author and Officer’s Title:                 Christopher Tickner, Town Planner

Executive Summary:  

The application sought approval for a Material Change of Use – “Extractive Industry” and related Environmentally Relevant Activities 16 (2) (b) and 16(3)(b) – Extractive and Screening Activities, on land at 184 Crossroads Road, Yuleba North QLD 4427 (described as Lots 6 and 7 on Plan WV409).

 

The application is subject to Impact Assessment against the relevant provisions of the Bendemere Shire Planning Scheme 2006. Public notification was carried out between 2 May 2014 and 26 May 2014 with no submissions received during this period.

 

The application is generally consistent with the provisions of the Bendemere Planning Scheme 2006 including the Desired Environmental Outcomes and Rural Zone code.

 

Resolution No. GM/08.2014/24

Moved Cr Price                                                             Seconded Cr Flynn  

 

That Council approve the application for Material Change of Use- “ Extractive Industry” and related environmentally Relevant Activities (16(2)(b) and 16(3)(b) – Extractive and Screening Activities, on land at 184 Crossroads Road, Yuleba North QLD 4427 (described as Lots 6 and 7 on Plan WV409),  subject to the following conditions:

 

Preamble

 

(i)         Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

                                               

(ii)        The relevant planning scheme for this Development Approval is the Bendemere Shire Planning Scheme 2006. All references to the ‘Planning Scheme’ and ‘Planning Scheme schedules’ within these conditions refer to the above Planning Scheme.

 

(iii)       The related Environmental Authority(s) as included in the Environmental Protection Act 1994 must have been given and remain current while the use continues. All references to the ‘Environmental Authority’ within these conditions refer to the environmental Authority for this approved use.

 

 

            The related Environmental Authorities are:

 

                        a)          2(b) extracting, other than by dredging in a year, more than 100,000t               but no more than 1,000,000t; and

            b)         3(b) screening, in a year, more than 100,000t but no more than                                    1,000,000t.

 

(iv)       All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorized harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are            recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity.

 

(v)        The Environmental Protection Act 1994 states that a person must not carry out any     activity that causes, or is likely to cause, environmental harm unless the person takes all reasonable and practicable measures to prevent or minimise the           harm.   Environmental harm includes environmental nuisance.  In this regard, persons and entities involved in the operation of the approved development are to adhere to their ‘general environmental duty’ to minimise the risk of causing environmental harm to adjoining premises.

 

(vi)       Building construction is to accord with the Building Code of Australia, Queensland Development Code and State Planning Guidelines for building in bushfire prone areas.

 

            Construction standards for a Medium Bushfire Hazard area will apply

 

Use

 

1.         The approved development is a Material Change of Use - "Extractive Industry” and     related Environmentally Relevant Activities 16(2)(b) and 16(3)(b) – Extractive and           Screening Activities, as shown on the approved plans.

 

            a)         The approved extraction tonnage is capped at 500,000 tonnes per annum.

            b)         This approval is current for 5 years commencing from the date of                                           approval. The life of this approval is restricted as neither Council nor                             the extractive industry operator can be sure of the longer term impacts on the                         Council road system from the development. The conditions             requiring road                          impact contributions are based on a timeframe of 5 years.

 

2.            The period of the currency of this approval may be extended to 20 years by an infrastructure agreement which allows the Council, the extractive industry operator and the approval holder to establish longer term protocols and arrangements which address the possible variations to the impacts on Council’s road infrastructure over an extended period.         

 

Timing

 

3.            All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted within these conditions.

 

4.            Prior to commencement of use, the applicant shall contact Council to arrange a development compliance inspection.

 

           

Approved Plans and Documents

 

5.            Maintain the approved development, in accordance with the following approved plans, subject to and as modified by any conditions of this     approval:

 

Drawing 1430.13804 003 Revision D

Site Plan.

Prepared by StruXi Design Pty Ltd, dated 05/03/14.

 

Drawing  1430.13804 002 Revision C

Locality Plan.

Prepared by StruXi Design Pty Ltd, dated 05/03/14.

 

Drawing 430.13804 401 Revision A

Office Elevations.

Prepared by StruXi Design Pty Ltd, dated 15/07/13.

 

Drawing 1430.13804 101 Revision B

Office Floor Plan.

Prepared by StruXi Design Pty Ltd,      dated 05/03/14.

Drawing -

Gravel Pit Rehabilitation - Concept Plan.

Drawing -

Basin and Sediment Management Details.

(amended by Council in red)

 

Drawing -

Appendix 7 Location of Sensitive Receptors.

(amended by Council in red)

 

Document – Site Based Management Plan

Lots 6 & 7 WV409, Crossroads Road, Yuleba North

Prepared by Peter Swan (Struxi design)                                  

 

Documents – Capricorn Municipal Development Guidelines while all of the Capricorn Municipal Development Guidelines apply to the approval the following guidelines have direct application:

 

            D1 Geometric Road Design dated 03/2012

            D2 Pavement Design dated 03/2012

            D5 Stormwater Drainage Design dated 03/2012

            D6 Site Regrading dated 03/2012

            D7 Erosion Control and Stormwater Management dated 03/2012

 

6.         All works must comply with:

 

                        a)         the development approval conditions;            

                        b)         any relevant provisions in the Planning Scheme;

                        c)         Council’s standard designs for such work where such designs exist;

                        d)         the Capricorn Municipal Development Guidelines;

                        e)         any relevant Australian Standard that applies to that type of    work; and

                        f)          any alternative specifications that Council has agreed to in writing and                                   which the developer must ensure do not conflict with any                                                       requirements imposed by any applicable laws and standards.

 

 

 

 

 

 

Environmental Authorities

 

7.         This approval relies on the relevant approved Environmental Authority (and its related documents) applicable to the site to identify and state the all the requirements for this approval related to Environmentally Relevant Activities for the site (where those Environmentally Relevant Activities are not expressly devolved to the Council).

 

8.         This approval relies on the entity responsible for approving and managing the           Environmental Authority to meet its responsibilities. The Council will not take any responsibility for the management of environmental impacts covered by the Environmental Authority unless and until that entity (or its legal successors) is            unable to act.

 

9.         The standards and approval of civil works and services and aspects of           environmental management not covered by the Environmental Authority are the responsibility of the Council, but subject to the environmental impact management requirements that may be imposed by the Environmental Authority (or any approval that effectively replaces that Environmental Authority).

 

10.       Where there is a conflict between the conditions and standards set by an        Environmental Authority for the site and the conditions and standards set by the Development Permit, those set in the Environmental Authority shall prevail in those matters covered by the Environmental Authority.

 

Operating Hours

 

11.       Hours of operation are 6:00am to 6:00pm Monday to Saturday.  No work is permitted on Sundays or public holidays. Hours of operation include the transporting of material from the site.

 

12.       The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are necessary in the             opinion of the Council having considered the requirements and community benefits of the particular project and the duration of the additional impacts upon the local community.

 

13.       Any Council approval of the varied hours will be restricted to the duration of the project, and may be rescinded by the Council on seven days notice if the extended hours of operation are considered to be causing undue nuisance or disruption to other persons.

 

Amenity

 

14.       Any advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme.

 

15.       Effluent storage and removal must not have an adverse effect on the surrounding areas and must not cause nuisance to neighbouring properties.

 

16.       Waste containers shall be maintained in a clean and tidy state at all times while the    use continues, and shall be emptied, and the waste removed from the site on a regular basis.

Avoiding Nuisance

 

17.       The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

18.       Extraction areas, access and site roadways and surrounds shall be kept in an orderly fashion and free of rubbish.

 

 

19.       No nuisance is to be caused to adjoining properties and their occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any              time, including non-working hours.

 

20.       Lighting of the site, including any temporary or security lighting, shall be such that the lighting intensity does not exceed:

 

            8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

Earthworks

 

21.       All earthworks for the development shall be undertaken in accordance with Capricorn            Municipal Development Guidelines D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

22.        Erosion and Sediment Control is to be managed in accordance with:

 

            a) Site Based Management Plan (Lots 6 & 7 WV409, Crossroads Road, Yuleba             North),Section 4.3 Stormwater Management and Erosion and Sediment Control Plan;      and

            b) Capricorn Municipal Development Guidelines D7 ‘Erosion Control and       Stormwater Management’.

 

23.       Where it is necessary for a road and/or drainage system to be reinstated or cleaned up as a result of erosion and/or sedimentation from the site, such works must be          undertaken at the developer’s expense. Such works shall be undertaken immediately, where it is a potential hazard to pedestrians and/or passing traffic.

 

Provision of Services

 

24.       At all times during the operation on site effluent is to be disposed of in accordance with Queensland Plumbing and Wastewater Code 2013 and        AS1547.2012 (On-site domestic wastewater management). A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

25.       The site must be provided with an on-site water supply with sufficient capacity to       meet all operational needs, including watering to minimise dust nuisance and also a potable water supply sufficient to meet the needs of staff and visitors to the site.

 

26.       Any supply of potable water to the site, and disposal of effluent from the site is to be             performed by a suitably licenced contractor.

 

 

Stormwater and Drainage

 

27.        Stormwater is to be managed in accordance with:

 

a)           Site Based Management Plan (Lots 6 & 7 WV409, Crossroads Road, Yuleba    North), Section 4.3 Stormwater Management and Erosion and Sediment         Control Plan; and

 

b)          Capricorn Municipal Development Guidelines D5 ‘Stormwater                                     Drainage Design’.

 

28.       Discharge of stormwater runoff from the development shall drain freely in all cases, and no nuisance of ponding is to be created within the vicinity of the development.

 

 

 

29.       There shall be no increases in any silt loads or contaminants in any overland flow from the site being developed, or into creeks or roadways, either during the development process or after the development has been completed.

 

Access, Car parking and Manoeuvring

 

            Note that the Department of State Development, Infrastructure and Planning have       attached conditions to this approval concerning Access to the State-controlled          road network.

 

30.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required, and for complying with the applicable designs and standards.

 

31.       The access intersection between the development and Crossroads Road is to be upgraded in accordance with DTMR Standard Drawing D04-221 Standard Access (Minor) Radius 30m. This will include a 2 coat bitumen seal and associated drainage to the Wild Dog Barrier Fence gate.

 

32.       All-weather vehicle access shall be provided for traffic movement within the development site.

 

33.       Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements within the site.

 

34.       All vehicle accesses intersecting the Wild Dog Barrier Fence are to be constructed in accordance with regulations and standards required by the authority for the Land Protection (Pest and Stock Route Management) Act 2002.

 

Roadwork

 

35.       Crossroads Road is to be upgraded from the end of the bitumen on Horse Creek        Road extending in an easterly direction to the entrance of the site to the following standards:

 

            (a)        formation width: 8.0 metres;

            (b)        pavement width: 7.0 metres;

            (c)        seal width: 7.0 metres;

 

            (d)        pavement design:        

                        CMDG Table D2.08.1 ‘Rural & Rural Residential’ >100 vpd;

 

            (e)        rural design criteria: Table D1.21.03 ‘Rural Road Elements for                                                 Maranoa Regional Council, 100  - 140 VPD Rural Collector – Minor’;

 

                        and otherwise generally in accordance with Capricorn Municipal Development                       Guidelines D1 ‘Geometric Road Design.’

 

Environmental Management

 

            Note that the Department of Environment and Heritage Protection have attached conditions to this approval concerning Buffer Zones.

 

36.       All activities while the use continues are to be managed in accordance with:

 

                        a)         the relevant Environmental Authority issued by the Department of                                           Environment and Heritage Protection, DEHP’s conditions of   approval                                   (attached), or any subsequent Environmental Authority that is issued                             for the approved use;

 

                        b)         the Site Based Management Plan, (Lots 6 & 7 WV409,                                                  Crossroads Road, Yuleba North) prepared by Peter Swan (Struxi                                             design); and

 

                        c)         all relevant sections of the Capricorn Municipal Development                                      Guidelines.

 

37.        Remediation of the site is to occur in consultation with the landowner, and is to be    managed in accordance with:

 

                        a)         the relevant Environmental Authority issued by the Department of                                           Environment and Heritage Protection, DEHP’s conditions of approval                                     (attached), or any subsequent Environmental Authority that is issued                             for the approved use; and

 

                        b)         the Rehabilitation Plan, Section 4.4 of the Site Based Management                                          Plan, (Lots 6 & 7 WV409, Crossroads Road,     Yuleba North) prepared                                    by Peter Swan (Struxi design).

 

38.       If the environmental approval issued by a State agency (Department of Environment and Heritage Protection or its successor) to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or         law to manage the use and the rehabilitation of the site, then the conditions, requirements and obligations of the original environmental approval given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the most     recent environmental approval will be the applicable standards.

 

39.       Weeds and pests are to be monitored and controlled in accordance with Section 4.2.4 of the Site Based Management Plan prepared by Struxi Design.

 

40.       The operator is to develop and implement appropriate bushfire mitigation plans for the development site prior to the commencement of use.

 

Fees, Infrastructure Charges and Impact Contributions

 

41.       A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A, attached to and forming part of these conditions. This condition and the conditions in Local Roads Additional Impacts Charges Schedule A are based on division 2 of chapter 8, more specifically sections 650 and 651 and linked sections, of the Sustainable Planning Act 2009.

 

42.       All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. 

 

43.       All fees, rates, interest and other charges levied on the property, shall be paid in accordance with the rate at the time of payment.

 

Complete and Maintain

 

44.       Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of   the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

 

45.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

Repair Damaged Infrastructure

 

46.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets, signs or other) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

47.       Council is to be indemnified against any claims arising from works carried out by the applicant on Council’s property.

 

No Cost to Council

 

48.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

49.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to the Council, shall be paid to the Council prior to any approved use commencing.

 

Latest versions

 

50.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Application Documentation

 

51.       It is the developer’s responsibility to ensure all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’.

 

Charges Schedule A - Local Roads Additional Impacts

 

52.       These conditions are required because the development will impact on the local roads then materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

53.       A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the level of approved use is changed or (2) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the 3-year moving average annual percentage increase in the PPI index (as defined in the Sustainable Planning Act 2009) for the period of 3 years ending at the start of the financial year.

 

54.       The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry   operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

55.       The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use is given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

56.       Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

57.       Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the            approval older(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

58.       The extractive industry operator or the approval holder(s) may undertake roadworks in lieu of paying a local roads additional impacts charge. The roadworks must be of the same value as the local roads additional impacts charge. The value of roadworks will be determined by Council or by an independent RPEQ standard engineer agreed to by the Council. The roadworks must be roadworks included the Council current roadworks program and within a 50 kilometre radius of the extractive industry site on roads that may be used by the operator.  The carrying out of roadworks must comply with CMDG guidelines and other requirements which normally apply to works carried out on Council roads by contractors, including warranties for the works performed. The onus is on the entity intending to perform the roadworks to gain all necessary approvals for the roadworks. The roadworks must be completed within 3 months after the local roads additional impacts charge was due to be paid or within a period agreed in writing with the Council.

 

59.       The charges or roadworks or other relevant matters can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Town Planner

 

At cessation of discussion on the abovementioned two items, Cr Wason entered the Chamber at 10.39am, assuming the Chair.

 

The Mayor entered the Chamber at 10.42am.

 

Item Number:                                    13.10

File Number: D14/56506

Subject Heading:                         Maranoa Economic Snapshot & Report – July 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

On an annual basis, AEC Group Ltd has been engaged to update the Maranoa Economic Profile to reflect the most up-to-date economic statistics.

 

The latest editions of the economic snapshot and full report were completed in early July 2014. Council’s approval of these documents was sought prior to their dissemination via the Council and Invest Maranoa websites.

 

Resolution No. GM/08.2014/25

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That Council endorse the July 2014 editions of the Maranoa Economic Profile and Maranoa Economic Snapshot (as attached to the Officer’s report), prior to their dissemination via the Council and Invest Maranoa websites.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

 

The Mayor assumed the Chair at 10.43am.

 

Item Number:                                    13.11

File Number: D14/56712

Subject Heading:                         Retrospective Approval to Submit Funding Applications under the Queensland Anzac Centenary Program, Round Two

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Council is eligible to submit funding applications under the Queensland Government’s Anzac Centenary Grants program.  Council has submitted three separate applications to restore and enhance the cenotaphs at Roma, Mitchell and Injune by the due date of 12 August 2014.

 

Resolution No. GM/08.2014/26

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council provide retrospective approval to submit funding applications under the Queensland Government’s Anzac Centenary Grants program for the cenotaphs at Roma, Injune and Mitchell, which were previously discussed at the Council workshop on 6 August 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

Item Number:                                    13.12

File Number: D14/56826

Subject Heading:                         Sub-Agreement for Mitchell Master Drainage Study and yuleba service centre, and deed of variation for roma flood mitigation levee construction

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Maranoa Regional Council has received advice that the application for the Mitchell Master Drainage Study, submitted under the State Government’s 2014/15 Natural Disaster Resilience Program, has been successful.  Council is now required to enter into a sub-agreement with the State Government to receive the funding, and provide confirmation that the remainder of the project costs will be met.

 

Maranoa Regional Council has also received advice that the application for the Yuleba Service Centre, submitted under the State Government’s 2014/15 Local Government Grants and Subsidies Program, has been successful.  Council is now required to enter into a sub-agreement with the State Government to receive the funding, and provide confirmation that the remainder of the project costs will be met. 

 

Finally, it was requested that Council authorise the Chief Executive Officer to sign a Deed of Variation to extend the project date for completion of the Roma Flood Mitigation Levee Construction Projects (Stage 1 Levee) until 31 December 2014.

 

Discussion:

A draft motion was put forward as follows, however, no vote was taken on the draft motion at that time, and the matter was left on the table for further discussion following morning tea.

 

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

  1. Authorise the Chief Executive Officer to sign the sub-agreement with the Department of Local Government, Community Recovery and Resilience for the Mitchell Master Drainage Study project, and the sub-agreement.

 

  1. Confirm that the remainder of the project costs (40%) will be met from the 2014/15 budget.

 

  1. Authorise the Chief Executive Officer to sign the sub-agreement for the creation of a one stop shop Service Centre under the Community – Local Government Grants and Subsidies Program – Infrastructure Subsidies 2014/15. 

 

  1. Confirm that $180,000 has been allocated towards the estimated cost of the project ($300,000) in Council’s 2014/15 budget, and Council has now received confirmation of funding for 40% of the project cost ($120,000)

 

  1. Authorise the Chief Executive Officer to sign the Deed of Variation to the Funding Agreement for the Roma Flood Mitigation Levee Construction Project (Stage 1 Levee), extending the project completion date to 31 December 2014.

 

NO VOTE TAKEN                                                                                                         

  

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.50am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.25am

 

Item Number:                                    13.12

File Number: D14/56826

Subject Heading:                         Sub-Agreement for Mitchell Master Drainage Study

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Maranoa Regional Council has received advice that the application for the Mitchell Master Drainage Study, submitted under the State Government’s 2014/15 Natural Disaster Resilience Program, has been successful.  Council is now required to enter into a sub-agreement with the State Government to receive the funding, and provide confirmation that the remainder of the project costs will be met.

 

Maranoa Regional Council has also received advice that the application for the Yuleba Service Centre, submitted under the State Government’s 2014/15 Local Government Grants and Subsidies Program, has been successful.  Council is now required to enter into a sub-agreement with the State Government to receive the funding, and provide confirmation that the remainder of the project costs will be met. 

 

Finally, it was requested that Council authorise the CEO  to sign a Deed of Variation to extend the project date for completion of the Roma Flood Mitigation Levee Construction Projects (Stage 1 Levee) until 31 December 2014.

 

Discussion:

This item had been laid on the table earlier during the meeting. Council resumed discussion and debate on the draft motion.

 

Resolution No. GM/08.2014/27

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

  1. Authorise the Chief Executive Officer to sign the sub-agreement with the Department of Local Government, Community Recovery and Resilience for the Mitchell Master Drainage Study project, and the sub-agreement.

 

  1. Confirm that the remainder of the project costs (40%) will be met from the 2014/15 budget.

 

  1. Authorise the Chief Executive Officer to sign the sub-agreement for the creation of a one stop shop Service Centre under the Community – Local Government Grants and Subsidies Program – Infrastructure Subsidies 2014/15. 

 

  1. Confirm that $180,000 has been allocated towards the estimated cost of the project ($300,000) in Council’s 2014/15 budget, and Council has now received confirmation of funding for 40% of the project cost ($120,000)

 

  1. Authorise the Chief Executive Officer to sign the Deed of Variation to the Funding Agreement for the Roma Flood Mitigation Levee Construction Project (Stage 1 Levee), extending the project completion date to 31 December 2014.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events/Chief Executive Officer

 

 

 

At this point, the Manager Community Services, Julie Neil, attended the meeting to provide additional clarification for Item 11.2.  With the endorsement of the Mover and Seconder, and with the approval of the Council, the resolution was amended so that point 5 include recommendation (2) in addition to (1).

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (f)      starting or defending legal proceedings involving the local government;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (a)      the appointment, dismissal or discipline of employees;

 

Resolution No. GM/08.2014/28

Moved Cr Price                                                             Seconded Cr Flynn

 

That Council close the meeting to the public at 11.30am.

 

CARRIED                                                                                                                      9/0

 

 

Cr Newman declared a perceived ‘Conflict of Interest’  in Item C.2 “Draft Surat Grain Centre Lease” due to her family business currently working in partnership with a representative of Surat Grain, and left the Chamber at 11.31am.

 

At cessation of discussion on Item C.2 “Draft Surat Grain Centre Lease” Cr Newman entered the Chamber at 11.37am.

 

Cr Flynn declared a ‘Conflict of Interest’ Item C.6 “Jetgo Request for Fee Waiver at the Roma Airport” due to his personal business operations out of the Roma Airport, and left the Chamber at 11.44am, taking no further part in discussions on the matter.

 

At cessation of discussion on Item C.6 “Jetgo Request for Fee Waiver at the Roma Airport” Cr Flynn  entered the Chamber at 11.50am.

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.50am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.42pm

 

The Mayor did not return to the meeting following lunch,  and the Deputy Mayor assumed the Chair in his absence.

 

The Mayor entered the Chamber and assumed the Chair at 1.52pm.

 

Cr Denton left the Chamber at 1.56pm.

Cr Denton entered the Chamber at 1.57pm.

 

The Mayor left the Chamber at 2.13pm with the Deputy Mayor assuming the Chair in his absence.

 

Cr Flynn declared a ‘Conflict of Interest’ Item C.8 “Roma Airport Expansion” due to his personal business operations out of the Roma Airport, and left the Chamber at 2.16pm, taking no further part in discussions on the matter.

 

The Mayor entered the Chambers at 2.17pm, and assumed the Chair.

 

The Mayor left the Chamber at 2.20pm

The Mayor entered the Chamber at 2.21pm.

 

Resolution No. GM/08.2014/29

Moved Cr O'Neil                                                            Seconded Cr Schefe

That Council open the meeting to the public at 2.22pm.

 

CARRIED                                                                                                                      8/0

 

 

At cessation of discussion on Item C.8 “Roma Airport Expansion” Cr Flynn entered the Chamber at 2.23pm.

 

Item Number:                                    C.1

File Number: D14/50685

Subject Heading:                         Variation to Rates Business Agreement

Applicant:                                         Civica Pty Ltd

Author and Officer’s Title:                 Dale Waldron, Manager - Administration & Information Services

Executive Summary: 

It was requested that Council give consideration to approving a variation of the five year Rates Business Agreement to spread the training component of training Council Staff over the remaining three years instead of only the final year of the Agreement.

 

Resolution No. GM/08.2014/30

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council authorise the Chief Executive Officer to sign the variation of the Rates Business Agreement, so that the training component is spread over the remaining three years of the Agreement.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Administration & Information Services

 

Cr Newman declared a perceived ‘Conflict of Interest’  in the following item, due to her family business currently being contracted to the named group corporations under Surat Grain, and left the Chambers at 2.26pm.


 

Item Number:                                    C.2

File Number: D14/49896

Subject Heading:                         Draft Surat Grain Centre Lease

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council, and its predecessor Warroo Shire Council, has for a number of years (at least as early as 2004) been in negotiations with “Surat Grain”, being a group of corporations Sumlake Pty Ltd, Dapco Grain Pty Ltd, Formosa Grain Pty Ltd, Brynog Grain Pty Ltd and Oakbell Pty Ltd.  The purpose of these negotiations was to develop a lease or leases over the land in Surat which is currently being used by the companies as a bulk grain handling depot.

 

At its General Meeting held on 23 April 2014, Council considered and agreed to a draft lease.  However, subsequent to this decision, Surat Grain solicitors have requested changes to Clause 24 of the draft lease relating to any future sale of the land during the term of the lease.  Council is asked to consider the requested changes.

 

Resolution No. GM/08.2014/31

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council:

 

  1. Amend Clause 24 of the draft lease between Council and Sumlake Pty Ltd, Dapco Grain Pty Ltd, Formosa Grain Pty Ltd, Brynog Grain Pty Ltd and Oakbell Pty Ltd as per the draft clause presented to the Council meeting to reflect sound contracting principle obligations under the Local Government Regulation.

 

  1. Authorise the Chief Executive Officer to sign the Deed of Surrender, effective from the date the new lease is exercised.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

At cessation of discussion and debate on the abovementioned item, Cr Newman entered at 2.27pm.

 

Item Number:                                    C.3

File Number: D14/51374

Subject Heading:                         Deed of transfer of CNF* and SRC* funded housing from Economic Development Queensland to Maranoa Regional Council

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Council is in receipt of a Deed of Transfer from the Minister for Economic Development Queensland (MEDQ) that relates to Clearview Rise Estate Lots 406, 407 and 441. 

 

The Deed of Transfer details the conditions of sale, which are consistent with Council’s objectives for affordable housing for its key workers.   This report sought Council’s resolution to sign the Deed of Transfer.

(*CNF = Competitive Neutrality Fund;  SRC = Sustainable Resource Communities program)

 

Resolution No. GM/08.2014/32

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:

 

  1. Authorise the Chief Executive Officer to sign the Deed of Transfer  from the Minister responsible for Economic Development Queensland that relates to Clearview Rise Estate Lots 406, 407 and 441.

 

  1. Authorise payment of the GST amounts on the transaction which is in accordance with its budget.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

Item Number:                                    C.4

File Number: D14/55709

Subject Heading:                         Management agreement - Denise Spencer Pool

Location:                                          Roma

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council was asked to consider matters relating to the Denise Spencer Pool in Roma.

 

Resolution No. GM/08.2014/33

Moved Cr O'Neil                                                            Seconded Cr Denton  

 

That Council:

 

  1. Authorise the Chief Executive Officer to write to the Manager in accordance with the Management Agreement between Council and the Manager dated 1 September  pertaining to Clause 12 of the Agreement - specifically 12.1.3 and 12.4.1.

 

  1. Close the Denise Spencer Pool from close of business on 13 August 2014, until such time that Council is satisfied that the Manager’s public liability insurance is in order for the facility, as required under the Management Agreement.

 

  1. Authorise the Chief Executive Officer to undertake any additional steps to facilitate these actions in consultation with Councillors.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    C.5

File Number: D14/56601

Subject Heading:                         Regional Arts Development Fund Applications from Round 1, 2014/15 Financial Year

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee assessed funding applications for arts and cultural projects and activities submitted under Round 1 for the 2014/15 financial year, and provided recommendations to be ratified by Council.

 

 

 

Resolution No. GM/08.2014/34

Moved Cr Newman                                                        Seconded Cr Denton  

 

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations to approve the following projects:

 

Applicant

Project Description

Approved Contribution

Total Project Cost

Roma & District Eisteddfod Committee

Bring a qualified music specialist to the region for skills development

$3,159 (conditional)  upon receipt of specified requirements)

$5,260

Surat & District Development Association

Hire of a professional photographer to record 90th anniversary of the Cobb & Co Coach Ride

$2,400

$8,220

Roma Cluster Working Party: Small Town Culture Project                       

Employment of singer/songwriter to work with students

$13,650

$107,100

Injune State School P & C  

5 day pottery class for children in Injune district

$1,080

$1,660

The Silversmiths Roma Group

Secure a tutor to conduct sustainable jewellery workshop        

$900

$1,920

Kylie Douglas

Attendance at a writing workshop in Blackall

$1,000

$2,064

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

Cr Flynn declared a ‘Conflict of Interest’ in the following two items due to his personal business operations out of the Roma Airport, and left the Chamber at 2.33pm, taking no further part in discussion or debate on the matter.

 

 

 

Item Number:                                    C.6

File Number: D14/57061

Subject Heading:                         Jetgo request for fee waiver at the Roma Airport

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

It was requested that Council consider the applicant’s request  for waiver of applicable fees.

 

 

Resolution No. GM/08.2014/35

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

  1. Not approve the requested fee waiver.

 

  1. Authorise the Chief Executive Officer to explore with Jetgo the option of reserving a number of their proposed (L) class fares for Maranoa Region residents, highlighting that Council has committed significant investment to cater for services such as this, noting the commencement of  installation of the Precision Approach Path Indicator (PAPI) System and also investigation into the extension of the stop way by 150 metres.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

Item Number:                                    C.8

File Number: D14/57239

Subject Heading:                         Roma Airport Expansion

Author and Officer’s Title:                 Bianca Kocsis, Project Manager

Executive Summary:  

Detailed within this report were the key recommendations to Council for the progression of the Roma Airport expansion works.

 

Resolution No. GM/08.2014/36

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:

 

  1. Progress activities for the construction of Car Park 3 of the current airport car park design.

 

  1. Approve the exclusion of car park 2A and 2B of the current car park design drawing C.

 

  1. Progress with planning activities to construct the southern bus interchange as per the current Roma Airport design.

 

  1. Progress the Lark Landscape car park design “Deluxe” option to detailed design.

 

  1. Proceed with Highland Infrastructure Group (HIG) for site supervisor activities relating to the construction of the new scope for the Roma Airport car park.

 

  1. Progress planning activities for additional departure lounge space that is fully equipped with the appropriate services for conversion to an airline lounge if Council wish to explore this option at a later date.

 

  1. Approve the BCS Group preferred option for the checked baggage system to be included in the current terminal design and subsequent terminal construction.

 

  1. Approve the provision of five (5) check in counters in the current terminal design and subsequent construction and the provision of services to install an express airline check in kiosk at a later date.

 

  1. Progress planning activities to include a shade structure to the west of the checked baggage area.

 

  1. Progress planning activities to include a back of house toilet into the terminal design for tender and subsequent construction (replication on southern wall of the additional terminal space).

 

 

  1. Proceed with extension of the current Highland Infrastructure Group (HIG) consultancy for site super/engineering support through the tender and construction phase of the airport terminal.

 

  1. Proceed with the addition, to the terminal scope of works, of power requirements for signage/LED TV adverting.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

At cessation of discussion on the two abovementioned item, Cr Flynn entered the Chamber at 2.42pm.

 

Item Number:                                    C.7

File Number: D14/57233

Subject Heading:                         Update on Organisational Restructure Financial Services

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report provided an update on the actions taken with respect to Council’s resolution of 23 July 2014.

 

Resolution No. GM/08.2014/37

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

  1. Note the information presented.

 

  1. Revisit the transfer of Quality, Safety & Environment to the Office of the Chief Executive Officer (CEO) and instead endorse the establishment of three working groups led by the CEO (to be included in the Organisational Structure) as follows:

-          Procurement

-          Financial Sustainability   (e.g. Asset Management & Long Term Financial Forecasts)

-          Integrated Management System (Quality, Safety & Environment)

 

  1. Endorse for further consultation a change in title for the Infrastructure Planning and Design Department to the Department of Asset and Service Planning.

 

  1. Confirm the transfer of the work units to the new Departments, effective from 13 August 2014:

-          Procurement to Resource Coordination

-          Asset Valuations to Infrastructure Planning & Design (retitled)

-          Accounts Payable (Creditors) and Accounts Receivable (Debtors) to Administration and Information Services

 

  1. Approve for the Strategic Finance unit to report to the Director Corporate, Community & Commercial Services, with the following team members:

-          Accounting Services (Specialist – Accounting Services, 1 x Accountant, 1 x Finance Officer)

-          Specialist – Strategic Finance

-          Specialist – Finance Systems Support

 

  1. Include one Finance Officer in the Administration and Information Services Department.

 

 

  1. Authorise the Chief Executive Officer to undertake preliminary investigations to identify a suitable candidate for the role of a Project Manager.

 

  1. Approve the change in work unit title to Creditors (previously Accounts Payable).

 

  1. Approve the inclusion of the officer who currently undertakes Private Works within the Debtors work unit.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    C.9

File Number: D14/56438

Subject Heading:                         Minor Amendments to Organisational Structure

Author and Officer’s Title:                 Erin Tompkins, Associate to the CEO & Mayor

Executive Summary: 

The report sought Council’s approval for a number of minor amendments to the organisational structure.

 

Resolution No. GM/08.2014/38

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

  1. Extend the terms of the Manager Facilities and Manager Environmental Health, Compliance and Waste until 30 September 2014, to allow for new contracts to be drafted.

 

  1. Provide in principle support for a new permanent full time position of Coordinator – Yuleba Services Centre, with a further report on funding to be provided to Council prior to progressing the matter.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Associate to the CEO & Mayor

 

 

Item Number:                                    12.1

File Number: D14/54397

Subject Heading:                         Loading Zone - Arthur St, Roma

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council has received a request for a dedicated parking bay/loading zone outside the Health Plus Chemist on Arthur Street, Roma. Earlier during the meeting, Council had deferred the aspect of sign design.

 

Discussion:

It was also requested that Council consider three (3) options for signage design as provided in the officer’s report. A draft motion was put forward earlier during the meeting as recorded below.  Council voted on the draft motion.

 

 

 

Resolution No. GM/08.2014/39

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council proceed with signage design Option 3 (R5-Q05).

 

MOTION LOST                                                                                                               3/6

 

 

Resolution No. GM/08.2014/40

Moved Cr Flynn                                                             Seconded Cr Newman

 

That Council proceed with signage design Option 1 (R5-23)

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Specialist – Infrastructure Planning

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.49pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 August 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 21 August 2014

Item Number: 10.1

File Number: D14/60947

 

Subject Heading:                     2015 Annual Show (Public) Holidays

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Donald  Wells, Manager - Human Resources

 

Executive Summary: 

The Honourable Jarrod Bleijie MP, Attorney-General and Minister for Justice as Minister (the Minister), with responsibility for the administration of the Holidays Act 1983 (the Act), has asked if Maranoa Regional Council is seeking for the Minister to appoint a day to be a special holiday within a specified such district as per section 4(1) of the Act.

 

Holidays of this nature are usually appointed in respect of an annual agricultural, horticultural or industrial show and are deemed as a Public Holiday.

 

 

Officer’s Recommendation:  

That Council approve the making of written application, by the Chief Executive Officer, to the Honourable Jarrod Bleijie MP, Attorney-General and Minister for Justice for Friday, 8 May 2015 as a Special Holiday for the Roma Agricultural Show and Tuesday, 12 May 2015 as a Special Holiday for the Mitchell Agricultural Show.

 

 

Body of Report:

The Honourable Jarrod Bleijie MP, Attorney-General and Minister for Justice as Minister (the Minister), with responsibility for the administration of the Holidays Act 1983 (the Act), has asked, in writing, if Maranoa Regional Council is seeking for the Minister to appoint a day to be a special holiday within a specified such district as per section 4(1) of the Act.

 

Holidays of this nature are usually appointed in respect of an annual agricultural, horticultural or industrial show and are deemed as a Public Holiday. As per section 4(2) of the Act, a holiday is appointed pursuant to a notice signed by the Chief Executive Officer, from the Local Government for the area in which the district is situated, being received by the Minister.

 

The Queensland Chamber of Agricultural Societies Inc. (QCAS) has published Agricultural Show Dates for 2015 on their website at www.queenslandshows.com.au.

The 2015 Roma Agricultural Show is scheduled for May on Thursday 7, Friday 8 and Saturday 9, with the 2015 Mitchell Agricultural Show also scheduled for May on Monday 11 and Tuesday 12.

 

Traditionally Peoples Day, a public (show) holiday, for the Roma Agricultural Show occurs on the Friday, with People’s Day, a public (show) holiday, for the Mitchell Agricultural Show occurring on the Tuesday. Given the above information, if granted, the Roma Show Holiday would be Friday, 8 May 2015 and the Mitchell Show Holiday would be Tuesday, 12 May 2015.

 

The Roma Show Holiday would cover businesses operating and persons residing or working in the area from the Eastern boundary of Maranoa Regional Council authority area, including the towns of Jackson, Yuleba, Wallumbilla, Roma, Hodgson and Muckadilla to the Northern boundary of the Maranoa Regional Council authority area, including the town of Injune and the area known as Bymount. South of Roma to the Southern boundary of the Maranoa Regional Council authority area including the township of Surat and the area East and South of Surat Township.

 

The Mitchell Show Holiday would cover businesses operating and persons residing or working West of Amby to the Western boundary of the Council authority area including the towns of Mitchell and Mungallala. South of Amby to the Southern boundary of the Council authority area including the area known as Dunkeld and North of Amby to the Northern boundary of the Council authority area.

Consultation (internal/external):

N/a

Risk Assessment (Legal, Financial, Political etc.):

Application for a Special Holiday must be made in accordance with section 4 of the Holidays Act 1983.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.2(a) To provide and develop contemporary and professional human resource practices and functions in an environment that promotes Equal Employment Opportunity principles and recognises all employees in a fair and respectful manner.

Supporting Documentation:

1

Attorney-General and Minister for Justice - Requests for Special Holidays for 2015 - 03/07/2014

D14/48881

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Attorney-General and Minister for Justice - Requests for Special Holidays for 2015 - 03/07/2014

 


 


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 5 August 2014

Item Number: 11.1

File Number: D14/56312

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of May 2014 – July 2014.  

 

 

Officer’s Recommendation:  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·    Roma Saleyards Advisory Committee Meeting – 26/06/14

·    Airport Advisory Committee Meeting – 2/07/14

·    Wild Dog Advisory Committee Meeting – 12/05/14

·    Bassett Park Advisory Committee Meeting – 11/06/14

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councilors on a monthly basis to ensure Council is aware of committee items discussed.

 

The most recent confirmed minutes of each of the committees that have convened during the months of May 2014 – July 2014 are attached, these being:

 

·    Airport Advisory Committee Meeting – 2/07/14

·    Roma Saleyards Advisory Committee Meeting - 26/06/14

·    Wild Dog Advisory Committee Meeting – 12/05/14

·    Bassett Park Advisory Committee Meeting – 11/06/14

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1

Confirmed Minutes - Airport Advisory Committee - 02.07.14

d14/60348

2

Roma Saleyards Advisory Committee Meeting - Confirmed Minutes - 26/06/14

d14/55962

3

Wild Dog Advisory Committee Meeting - 12/05/14

d14/60354

4

Confirmed Minutes - Bassett Park Advisory Committee Meeting - 11/06/14

d14/60886

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Corporate, Community & Commercial Services


Attachment 1

Confirmed Minutes - Airport Advisory Committee - 02.07.14

 

 

Meeting:                                 Airports Advisory Committee Meeting

Date:                                       Wednesday 2nd July, 2014

Chair:                                     Cr. Joy Denton                       

Attendees:                             Cr. Joy Denton, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical and Flying Obstetric Service,  Richard Benham  – Commerce Roma, Lyn Kajewski – Roma Tourism Association Inc, Peter Flynn – Maranoa Travel Centre, Greg Shaw, Cr. Cameron O’Neil, Cr. David Schefe, Ian Rollinson,  Vicki Beitz, Bryce Duke – Care Flight Group QLD, Adrian Harding – Europcar, Shane Brumby – MI Helicopters, Keith Chandler, Anthony Partridge – TransLink, Anthony McDonald – Hertz Roma, Scott Rodgers – Air BP, Jon Hamer - Qantas

 

Apologies:                             Mr Greg Shaw, Mr Robert Lethbridge, Mr Jon Hamer, Keith Chandler, Cr Cameron O’Neill

 

Minutes:                                 Julie Latcham

 

Meeting Opened:                                                                                                                       6.10pm

Meeting Closed:                   7.05pm

 

Next Meeting Details

Date:                       6th August 2014                    

Time:                      6pm

Location:               Councillor’s Retreat            


Discussion Notes:

 

Welcome

Cr. Denton & Cr Schefe welcomed all present and declared the meeting open at 6.10pm.

 

Item 1                     Apologies

The following apologies were noted at the commencement of the meeting;

Cr. Cameron O’Neil

Mr Greg Shaw

Mr Keith Chandler

Mr Robert Lethbridge

Mr Jon Hamer

 

Resolution:           That the Airport Advisory Committee Meeting minutes of the 4th June 2014 be confirmed.

Moved:   Barry McCabe                       

Seconded:  Lyn Kajewski   

Carried 9/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
Item 2                     Confirmation of Minutes and Business Arising

 

 

 

 

 

 

 

 

 

Date

Item

Description

Comments

Action by

When

Various

Item 2

Confirmation of Minutes and Business Arising

Installation of VASI lights at Roma Airport

Ben Jones

Ongoing

Provide an update on the sale of the council drink vending machine to the Roma Aero Club.

Ben Jones

Complete

04/06/14

Item 4

Airport Redevelopment

Written update on redevelopment provided to Committee

Ben Jones

02/07/14

Item 5

FIDS Screens

Update to be sent to Cr Denton upon completion

Ben Jones

6/8/14

Item 5

Tourism Information

IT Dept to be contacted to  ascertain what format is required for streaming of tourism info

Ben Jones

Ongoing

02/07/14

 Item 5

ERSA Update

Confirmation of wording and entry into the  ERSA manual  to include the prohibition of refuelling during  Careflight Helicopter operations - Operational

Ben Jones

 

 

Ongoing

 

 

 

 

 

 

 

 

 

02/07/14

 

 

 

 

 

 

 

 

 

 

 

 

Item 5

 

Taxi Service

Request Tony Partridge attend the next Airport Advisory Committee Meeting to provide information on alterations to Taxi Metering & Service Agreements

 

Ben Jones

5/8/14

 

Airport Terminal

 

Resolution: The Committee recommends that Council investigates the installation of an outdoor gas heating system - urgently

Cr Denton/Kelly Rogers

09/07/14

Airport Terminal

Resolution: The Committee recommends that Council investigates the installation of a temporary shelter at the front of the Airport Terminal

Cr Denton/Kelly Rogers

09/07/14

GA Apron

Resolution: The Committee recommends that Council investigates the extension to the existing General Aviation Apron using a gravel hard stand area including tie down facilities.

Cr Denton/Kelly Rogers

09/07/14

Taxi Service Roma Airport

Resolution: The Committee recommends that Council consider implanting a service level agreement be set between Council & Main Roads for the provision of a taxi service at the Roma Airport

Cr Denton/Kelly Rogers

09/07/14

 

 

Mr Ben Jones updated the committee on VASI lighting system – while there has been a hold up in the supplier of the lighting system receiving  their components to enable them to construct their system, the majority of these have now been received. The bobcat operator & electrician have been engaged to commence work next week for the electrical installation, with the PAPI being delivered at this stage in the first week in August.

 

Sale of Vending machine – invoice received by Roma Aero Club – coordinating a time to transfer the physical machine and complete training to Aero Club representatives.

 

FIDS – Ben has given Wayne Bryant (QLink Agent Manager) the Operations Manual. There is the ability for the supplier to connect remotely if there are further questions.

 

Tourism – JPEG format required – each TV is different so testing needs to be done to check which format suits what TV.

 

Item 3

Update from Project Manager on Airport Expansion

Bianca Kocsis - Project Manager (Report Attached)

The Project is 2 phase – Car Park & Terminal

 

Currently finalising some initial challenges, however, it is intended that a further report be presented to Council  with respect to  the car park phase of the project in the near future.

 

Terminal – focus is on ensuring all items are completed correctly and delivering a quality product

Items for review include           -       Enlarging departure lounge

-       Baggage handling facility

-       Bus Interchange

The car park expansion will be constructed by Maranoa Regional Council, with the terminal component of the project tendered.

 

 

 

Item 4

Additional Airline Route

 

Ben Jones spoke about a potential 3rd route being considered by an Airline which would be open to the public and fly direct to Sydney.

They aim to provide competitive pricing and a flight 1 hour in duration.

 

Item 5

General Business

 

The committee discussed passengers queuing outside the Airport Terminal, and put forward the following  recommendations for Council’s consideration.

 

Resolution

The Committee recommends that Council consider installing a temporary shelter at the front of the Roma  Airport Terminal.

Moved – Vikki Beitz

Seconded – Adrian Harding

Carried 9/0

 

 

Resolution

The Committee recommends that Council investigate the installation of an outdoor gas heating system – urgently.

Moved: Barry McCabe

Seconded:  Lyn Kajewski

Carried   9/0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


General discussion was held over the high demand for check-in counters during peak times.

Peter Flynn requested  that 2 counters be available for Qantaslink usage.

 

Discussion was held over the demand for GA (General Aviation) parking at the Roma Airport.

At times there are no available spaces for these aircraft to park or tie down.

The ability to extend the apron to the west was discussed with possible options for more parking areas.

 

Resolution

The Committee recommends that Council investigate an extension to the existing general aviation apron using a gravel hard stand area including tie down facilities at the Roma Airport.

 

Moved Barry McCabe

Seconded Vikki Beitz

Carried 9/0                                                       (Ben to provide data with the report with this)           

 
 

 

 

 

 

 

 

 

 

 


Mr Ben Jones spoke about refuelling operations and helicopter operations.  A recommendation has been made by Greg Shaw that a note be added to the ERSA – “When the Careflight helicopter is out on the pad and the light is flashing – any aircraft that need refuelling contact them via CTAF.” General discussion took place in relation to the safety & procedures during refuelling when Emergency Aircraft are in the vicinity and noting a new procedure in the ERSA.

Mr Ben Jones reported on changes to taxi metering in general, plus the option for potential service level agreements to be sought between Council & /Main Roads.

A general discussion was held on taxi services to the Airport at present and in the future.

 

ACTION - Operational

That an ERSA entry be added that Roma Airport prohibits refuelling during Careflight Helicopter operations unless permitted by Careflight (wording to be assessed)

Operational Decision

 

Moved Bryce Duke

Seconded Barry McCabe

Carried 9/0

 

Resolution

The Committee recommends that Council consider implementing a service level agreement is set between Council and main roads for the provision of a taxi service at the Roma Airport.

Moved Barry McCabe

Seconded Adrian Harding

Carried : 9/0

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION - Operational

Mr Ben Jones to contact Tony Partridge in relation to his attendance at the next Airport Advisory Committee Meeting to speak on this matter.

 
 

 

 

 

 

 

 

 

 


Item 6                     Next Meeting Date & Close

The Committee scheduled the next meeting for 6th August, 2014 commencing 6pm, to be held at the Council Chambers.

 

 The meeting was closed at 7.05.pm.

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date

 

 

 

Notes for next meeting:

Apology for next meeting – Vikki Beitz

 

 


Attachment 2

Roma Saleyards Advisory Committee Meeting - Confirmed Minutes - 26/06/14

 






Attachment 3

Wild Dog Advisory Committee Meeting - 12/05/14

 

Meeting:                                 Wild Dog Advisory Committee Meeting

 

Date:                                       Monday 12 May 2014

 

Chair:                                     Cr. Jan Chambers  

               

Attendees:                             Cr. Jan Chambers, John Hartley, Michael Stanford, Peter Maunder, Ian Tutt, Kay Crosby (MRC), Damian Bougoure (MRC), Kymlee Seiler (MRC), Maree Winter (MRC), Dan Sutton.

 

 

Apologies:                             Don Noon, Kym Handley, Merv Phillips, Bill Crook-King, Bruce Hartnell, Vince Packer, Kent Morris, John Cuskelly, Gareth Graham.

 

Minutes:                                 Kelly Rogers

 

Meeting Opened:                                                                                                                      10:00am

Meeting Closed:                   12:54pm

 

Next Meeting Details

 

Date:                       18 August 2014                      

Time:                      10.00am 

Location:               TBC        


Meeting Actions

Item

Description

Comments

Action by

When

Item 3

Terms of Reference

That the TOR be updated as adopted by members.

Kelly Rogers

25/08/14

Item 4

Update from Wild Dog Officer

John Cuskelly be advised that a written request must be submitted concerning the use of the Wild Dog Advisory Committee Terms of Reference as a basis for use by DAFF.

Damien Bougoure

30/05/14

Item 5

 

 

Baiting Program

Copy of previous baiting campaign update to be circulated with minutes.

Kym Lee Seiler/Kelly Rogers

Complete

Members requested that baiting stations be clearly indicated on future maps and the map of the recent baiting be included in the BTB.

Kym Lee Seiler

Mid June 2014

Peter Maunder to contact members in the Yuleba & Noonga areas to improve campaign take up in that area and report back at the next meeting.

John  Hartley

18/08/14

Report be presented to Council for formal consideration recommending that Council negotiate arrangements & funding for border baiting locations (Murweh, Balonne, & Western Downs).

Cr. Jan Chambers/Kelly Rogers

28/05/14

Surat Program timings be adjusted as agreed for the next campaign.

Damien Bougoure

End July 2014

Report be presented to Council for formal consideration that future campaign notification be undertaken via phone and email, rather than mail out to landholders.

Cr. Jan Chambers/Kelly Rogers

28/05/14

Baiting campaign education be undertaken on a monthly basis for distribution in the Bottle Tree Bulletin.

Damien Bougoure

From July 2014 Edition

Meat order template be amended to clarify volume allowance of baits/factory baits, with meat tenders called annually on current sized baits. Copy to be circulated with minutes

Damien Bougoure/Kelly Rogers

Complete

Cr. Chambers to confirm for members next aerial baiting campaign date.(South Mungallala)

Cr. Jan Chambers

TBC

Item 9

Bonus Payments for Scalps

Breakdown of scalps collected to date to be circulated with the minutes.

Kym Lee Seiler/Kelly Rogers

Complete

Report be presented for formal consideration in allocating incentive payments for increments of 50 scalps presented.

Cr. Jan Chambers/Kelly Rogers

28/05/14

John Hartley be included as an authorised signatory for receiving scalps.

Kay Crosby

TBC

Item 10

Predator Days

Further discussion with Jon Cuskelly to occur after the Mitchell Predator Day.

Damien Bougoure

End June 2014

Additional contacts

Ian Tutt to obtain email contacts in the Begonia locality and provide to Damian Bougoure in preparation for November baiting campaign.

Ian Tutt

30/05/14

Wild Dog Barrier Fence Maintenance

Damian Bougoure & Dan Sutton to discuss process for collection of photo’s identifying maintenance requirements for the dingo fence.

Damian Bougoure/Dan Sutton

18/08/14

Acceptable Scalps

Authorised Officer refresher training to be undertaken and acceptable scalp guidelines to be issued in the BTB.

Damian Bougoure

July Edition 2014

 

Discussion Notes:

 

Welcome

Cr. Chambers welcomed all present and declared the meeting open at 10.05am.

 

Item 1                     Apologies

The following apologies were noted at the commencement of the meeting;

·      Kym Handley, Don Noon, Vince Noon, Kent Morris, John Cuskelly, Melissa Nobbs

 

Item 2                     Confirmation of Minutes and Business Arising

Resolution:           WD/01.2014/01

Moved:                   John Hartley

Seconded:             Dan Sutton

That the Wild Dog Advisory Committee Meeting minutes of 25 November 2013 be confirmed.                                            

CARRIED       

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 


Chair, Cr. Chambers congratulated Dan Sutton for his efforts in presentation of the highest number of scalps, being recognised at the Golden Dogger Awards as part of the 2014 Australia Day Celebrations.  Damien Bougoure provided an update on the participation of Company owned landholders in their participation in the baiting program. 

 

Item 3                     Review Terms of Reference

Councillor Chambers discussed the past goals of the committee and their implementation into the draft Terms of Reference, confirming that all Advisory Committees of Council are required to adopt a ‘Terms of Reference.’

 

 

Resolution:           WD/01.2014/02

Moved:                   John Hartley

Seconded:             Michael Stanford

That the Draft Terms of Reference be adopted inclusive of the following amendments:

Quorum minimum to be 6;

Objectives

·      Point 4 to state - Increase awareness on the impacts that wild dogs have on each community and the flow on economic implications

·      Point 8 to state -  Facilitate communication and co-operation between Council, groups and individuals

 

Advisory Group Structure & Format

Include the location of Surat

 

Advisory Group Members

Point 6 to state – Actively promote the Council’s Co-ordinated baiting program

 

CARRIED

 

 

Quorum be changed to a minimum of 6 members.

                                               

CARRIED       

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 


 

 

 

 

 

Item 4                     Update from Wild Dog Officer

Damien Bougoure advised that John Cuskelly of DAFF had verbally requested permission to use of the Wild Dog Advisory Committee Terms of Reference as a basis for use by DAFF.  The group agreed that a formal letter of request be submitted for further consideration.

 

Item 5                     Baiting Program, Changes & Future Program

Kym Lee provided a verbal update of the previous baiting campaign undertaken.  A copy of the report will be circulated to members as part of distribution of the Unconfirmed Meeting Minutes.

 

Members requested that baiting stations be included on the map presented to clearly identify these locations for upcoming baiting campaigns.   Discussed was the importance of identifying areas where limited baiting is currently being undertaken with a view to improve take up.  Also discussed were the opportunities in working with neighbouring local government areas to improve take up in the border areas.

Resolution:           WD/01.2014/03

Moved:                   Dan Sutton

Seconded:             Peter Maunder

The committee recommends Council write to neighbouring local government areas of Murweh, Balonne & Western Downs advising that Maranoa Regional Council would be open to negotiate arrangements and funding for Baiting Program locations close to the border of these governing areas.                                           

CARRIED      

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 


 

 

 

 

It was suggested that timings of the Surat area baiting locations be amended in preparation for the next campaign.  Members were in agreement with this approach. 

 

Members discussed the area in the vicinity of Yuleba & Noonga having a lower take up rate for the baiting program.  It was agreed that Peter Maunder contact landholders in that vicinity to encourage take up and report back to the next meeting.  It was suggested that Council Officer’s ringing landholders confirming arrangements for the last baiting campaign was successful in influencing an increased take up of the campaign.  Members also confirmed that current baiting locations were appropriate for the next campaign.

 

Members discussed the merit in focusing on phone and email contact in notifying future baiting campaigns, as a alternate to initiating a ‘mail out,’  It was also requested that these dates be notified in the monthly Bottle Tree Bulletin publication (BTB), as well as education of the program undertaken on a monthly basis.

 

It was suggested that the meat order form issued by Council be adjusted to provide clarity around the volume allowance, being 40kg or 48kg for factory baits, with alternate meat supply to be investigated in the next tender process.  The group agreed that tenders/quotes continue to be called for on an annual basis, and that the bait size was adequate. 

 

Limited feedback was received from the community concerning the results of the previous campaign.  Next campaign  3 – 14 November 2014, with Chair – Cr. Chambers to confirm future aerial baiting dates (South Mungallala).

Resolution:           WD/01.2014/04

Moved:                   Michael Stanford

Seconded:             Peter Maunder

The committee recommends that Council notify the upcoming baiting campaign dates and arrangements via telephone and email, rather than by a mail out to landholders, and that additional communications be placed in the Bottle Tree Bulletin.              

CARRIED       

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 

 


Item 6                     Dogwatch Committee update

Cr. Chambers advised that at the most recent Dogwatch Committee Meeting, members agreed that Agforce model of accreditation for 10/80 baiting was approved.  Nomination through a Wild Dog Advisory Group was agreed as an appropriate method of recruiting accredited members, as the landholder would need to be covered by a governing body for insurance purposes.  Council currently has 4 accredited staff, with an additional member of staff to be accredited in the near future.  Cr. Chambers also advised that the aerial baiting campaign was still being refined with a view to achieving a coordinated approach for the state.  The group meet on a monthly basis.

 

Item 8                     Budget for Wild Dog Management

Kay Crosby provided an update on Council’s outlay of funds for this financial year in the purchase of meat, staff wages and Council’s Precept payment.  Due to the increased number of scalps presented this financial year, the proposed budget to be put forward for the 2014/15 financial year will be increased from $75,000 for purchase of scalps to $100,000 for the 2014/15 financial year.  This will be considered and endorsed by Council at the budget meeting scheduled in June 2014.

 

Item 9                     Bonus payments for presented Scalps

A break down of the 1804 scalps collected to date will be circulated to members as part of the minutes for review below, with presented scalps to date increased on previous year totals at the same point in time.

The Scalp numbers for this financial year to date are as follows;

 

Ø Males: 795

Ø Females: 573

Ø Pups: 436

Ø Total: 1804

 

 

Members discussed the potential increase ‘one off’ payment for individual presenting increments of 50 or more scalps to encourage further culling of wild dog across the region, agreeing the following.

Resolution:           WD/01.2014/05

Moved:                   Ian Tutt

Seconded:             Michael Stanford

The committee recommends that Council offer a ‘one off’ incentive payment of $500 for individuals that present 50, scalps, and  a further payment of $500 for each 50 increment thereafter. (This bonus would be paid in increments of 50 scalps presented – i.e. for 50 scalps presented an incentive payment of $500 would apply, for 100 scalps presented another payment of $500 would apply).

CARRIED 

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 

 

 

 


  

Item 10                   General Business

 

Predator Days

Chair, Cr. Chambers advised members that a Predator Day would be held in Mitchell on 20 June 2014, and that members were invited to attend the event to highlight the importance of Wild Dog Control in the Region.  Council has agreed to donate a dog trap as a lucky door prize for the event.  There is also a Predator Day being held at Begonia on 15 May 2014, again members were invited to attend. 

 

The Predator days previously planned for Noonga, Muckadilla & Mungallala have been on hold.  Members agreed that post the Mitchell Predator Day being held, Council provide locations and comment on potential dates for these locations to John Cuskelly for event organisation.

 

Baiting Program Updates from representatives

All members advised that baiting programs in each of the locations were well received.  Ian Tutt agreed to obtain additional email contacts in his locality to encourage participation.

Cr. Chambers advised that she was in the process of seeking funds for the Mungallala Creek Catchment Group to install cluster fencing in the Mungallala locality.

 

Wild Dog Barrier Fence Maintenance

In order to better monitor the integrity and maintenance requirements of the Wild Dog Barrier Fence, it was agreed that Damien Bougoure would discuss with Dan Sutton the obtaining of photographic evidence for further reporting to the Wild Dog Barrier Fence.

 

2015 Program Dates

All present agreed that the campaigns for 2015 be 14 – 28 April and 5 – 19 November.

 

Acceptable Scalps

Kay Crosby provided an update on the signatories currently authorised in the Maranoa Regional Council Area for accepting scalps.

It was agreed that the Depot Store Person in each locality be an authorised officer, in addition to current persons, and the addition of Wild Dog Advisory Committee Member - John Hartley.  A refresher of the collection guidelines will be issued to all authorised parties.

 

The group agreed that an acceptable scalp presented must be dried and include behind the ears, backbone and complete tail.  This is to be issued as part of the education forums in the BTB, with a diagrammatic image to be provided.

 

Item 11                   Next Meeting Date & Close

The Committee scheduled the next meeting for Monday18 August 2014 commencing 10am, with location to be confirmed.

The meeting was closed at 12:54pm.     

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date


Attachment 4

Confirmed Minutes - Bassett Park Advisory Committee Meeting - 11/06/14

 

 

Meeting:                     Bassett Park Master Planning Advisory Committee Meeting

Date:                           11 June 2014

Chair:                         Cr. Peter Flynn          

Attendees:                 Cr. Peter Flynn, Fiona Vincent, Lloyd Waldron, Nick Myers, , David Jensen,  Kevin Pope, Carla Cosgrove, John Mulcahy, James McAuley, Tina Hamilton, Jim Schefe, Fay Robertson, Paul Robertson, Scott Alston, Joy Byrnes, Alanah Ladbrook, Malcolm Stewart.

 

Apologies                  Cr. Cameron O’Neil, Cr David Schefe, Robert Hayward, Jackie Erikson, Ranald Ferrier, Yolande Thomas, Loretta Thomas, Bill and Kellie McLean, Amy McNamara, Owen Lingard, Neil McLauchlan.

 

Minutes:                     Fiona Vincent

 

Meeting Opened:      5:55 pm

Meeting Closed:        7:05 pm

 

Next Meeting Details

 

Date:                           August 2014

Time:                          5.30 pm          

Location:                    Bassett Park Members Bar

 

 

 

 

 

 

Outstanding Meeting Actions

 

Date

Item

Description

Comments

Action by

When

18/02/14

 

4.0

&

5.0

Prioritisation of Bassett Park Master Plan Implementation

Proposed main bar upgrade – consideration to be given to ergonomics for workers and workable flow for patrons Tanya

Staging of Equestrian Complex – what comes first (if applicable to your group)

Tanya Mansfield

TBC

Items for consideration in a User Agreement between your group and Council

Tanya Mansfield

TBC

Facility lighting upgrade and upgrade of the P.A. system (including portability) be escalated to a “high” priority project.  Report to Council.

Rob Hayward/Fiona Vincent

TBC

6.0

General Business

Attending Camp draft members requested a weather proof cover be installed around the bar area.

Tanya Mansfield

TBC

It was requested that access during events be considered through the distribution of a calendar of events & that this be issued 1 month in advance to trainers.  It was suggested that track work be completed by 7.00am on event days.

Fiona Vincent/Tanya Mansfield

Ongoing

It was requested that top dressing be supplied in the Rodeo Arena.

Rob Hayward

TBC

that the replacement of blown bulbs be completed to restore lighting capability.

Tanya Mansfield

TBC

Cr. Flynn recommended that the male toilets next to the viewing area be upgraded/painted.

Rob Hayward

TBC

Cr. O’Neil requested the northern end of the Wool Pavilion be painted and a check done with respect to the presence of any asbestos sheeting that is damaged and requires removal.    

Cr. O’Neil requested the signage on the sheep yard be restored/painted.

Tanya Mansfield

TBC

4 directional entrance signs off Northern Road to installed, under construction currently.

Lloyd Waldron

September 2014

15/04/14

 

 

 

 

 

15.04.14

5.0

Communication between Horse Trainers & Council

All trainers to be notified on the 20th of each month of scheduled events inside the track.

Fiona Vincent

Ongoing

9.0

 

Kevin to determine whether Roma Show Society could afford to contribute the stalls, following discussion at the next Show meeting and confirmation of profit drawn from the Roma Show.

 

Kevin Pope

August 2014

9.0

 

PA System

John Mulcahy advised the Roma Campdraft Association are willing to contribute as it is costing the group $3000/year to hire a system. Fiona to look at funding opportunities. All groups are to get their PA requirements to Fiona with areas of Bassett Park that they require a system to be heard in, and then a quote to be obtained from a commercial PA provider.

Tanya Mansfield

TBC

Painting of Toilet

Lloyd to discuss repairs and painting of the toilets on the deck near the members bar with John and Damien on their return to work at Bassett Park.

Tanya Mansfield

TBC

11.06.14

3.0

Proposed Feasibility Study – Equestrian Complex

Draft Feasibility Study to be presented to Council for consideration, and then to Committee Members for further comment.

Fiona Vincent

12/08/14

Council make contact with Tamworth and Caboolture to determine their process in securing funding for construction of an equestrian centre.

Fiona Vincent

TBC

6.0

PA System

Following adoption of the budget, this topic will be bought to the group for further discussion to progress this aspect. Next Meeting Topic

Fiona Vincent

August 2014

7.0

RADF Application – Art work on besser block wall

Topic to be bought forward at next committee meeting to discuss the process of artist selection and design elements. 

 

Fiona Vincent

August 2014

8.0

General Business

Lloyd Waldron advised that there is currently no auxiliary power back up in the instance of an outage at Bassett Park, and requested this be further investigated to mitigate potential interruptions.

Tanya Mansfield

TBC

Council approach the appropriate party for removal of the refrigerated shipping container on southern side of K D Wormell Bar, then request from Roma Campdraft placing a window or similar to view activities.

Tanya Mansfield

TBC

 

 

 

 

 

 

 

 

 

Discussion Notes:

 

Item 2               Confirmation of Minutes

 

Resolution Number BP.05.14

 

Moved                          Kevin Pope                                                       Seconded  John Mulcahy

 

That the minutes of the Bassett Park Advisory Committee Meeting held on 15 April 2014 be confirmed as presented.

 

CARRIED

 

 

Item 3               Proposed Feasibility Study – Equestrian Complex

 

Scott Alston presented a slideshow of findings to date, after his visit to Queensland equestrian complexes located at Caboolture, Gatton, Dalby, Mt Isa, Cloncurry, Capella and Charters Towers. The group discussed the size of the arena, with Scott Alston explaining to members that the length of the building is not a key influence on cost, rather additional width to accommodate the roof span required.

 

Cr. Flynn explained the process moving forward, with Council next to receive a draft report from Scott Allston for consideration.  This report will then be bought to Advisory Group for further review and comment.  External funding will need to be sourced to progress construction, as Council does not have funds to cover the cost to construct the complex.   James McAuley, the Camp draft representative, advised that the shed/cover could be added last from their perspective.

 

Paul Robertson suggested Council make contact with Tamworth and Caboolture to determine their process in securing funding for construction of an equestrian centre.

 

Item 4               Bar Upgrade Plans

 

An update on the proposed upgrade was provided to attendees, those present advised that from their respective group’s had no immediate need for use of the main bar, as they currently use other facilities.  Key users, Turf Club representatives were unable to attend the meeting to further comment.   Additional elements for the upgrade include:

 

·      Installation of a security grill to lock the space;

·      The provision of a larger space between the bar and cold-rooms;

·      Installation of a sink;

·      The provision of an area to hold ice containers on busy days for large events requiring more than cold-rooms for cooling.

 

All items have been conveyed to Manager Facilities for inclusion in Council feedback to obtain quotes for the upgrade.

 

Item 5               Tie Up Stalls

 

An update on the ‘Tie Up Stalls’ (action item from meeting of 15/04/14).  A  Profit and Loss assessment has not yet been completed. 

Alanah Ladbrook enquired about the current positioning of the stalls, (directly opposite the present stalls). This area is used extensively for camping by horse owners at the Roma Show, so that owners have close access horses to monitor health and security requirements.

 

Item 6               PA system

 

Peter Flynn advised that funds had been proposed for the installation of a ‘whole of site’ PA system in the 2014/15 budget.  The budget will be adopted by Council at a Special Meeting on 23/07/14.  Following adoption of the budget, this topic will be bought to the group for further discussion to progress this aspect.

 

Item 7               RADF application – Artwork on besser block wall

 

Fiona suggested that the project be held over for submission under a future round of RADF funding to allow for further consultation with residents, those attending agreed with this approach, as the artwork will be highly visible to many residents and visitors.  It was also suggested  that some level of Councillor and community consultation would enhance the outcome.  This item will again be bought forward to the next meeting to further discuss the process of artist selection and design elements.

 

Item 8               General Business

 

·      Kevin Pope from Roma Show Society acknowledged that the association is very appreciative of Council assistance to stable horses for the Roma Show, and would like to reiterate that stable availability for the Roma Show is key to the success of ring and ridden events. 

·      Alanah Ladbrook advised that the communication between Council and the Show Society has improved significantly. 

·      Lloyd Waldron advised that there is currently no auxiliary power back up in the instance of an outage at Bassett Park, and requested this be further investigated to mitigate potential interruptions.

 

 

Next meeting:  Cr. Flynn advised that he would discus setting of the next meeting date with Chair, Cr. O’Neil.


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 21 August 2014

Item Number: 11.2

File Number: D14/60999

 

Subject Heading:                     Delegation to Council Powers to the Position of Chief Executive Officer: Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

 

Executive Summary: 

This report seeks Council's approval of a delegation under Local Law No.4 (Local Government Controlled Areas, Facilities and Roads) 2011 to the Chief Executive Officer.

 

 

Officer’s Recommendation: 

Under Section 257 of the Local Government Act 2009, Council resolves to:

a)   Delegate the exercise of powers contained in Schedule 1 of the Instrument of Delegation attached to this resolution, to the Chief Executive Officer (CEO). These powers must be exercised subject to any limitations contained in Schedule 2 of the attached Instrument of Delegation.

b)   Repeal all prior resolutions delegating the same powers.

 

 

Body of Report:

Council is vested with the power to make a range of decisions and various actions under legislation and other statutory instruments. Council derives those powers from State law, such as the Local Government Act 2009 (“LGA 2009”); and the Sustainable Planning Act 2009, and under its local laws and planning scheme.

 

Section 257 of the LGA 2009 allows Council, by resolution, to delegate its powers under State and other laws, to one or more individuals or standing committees, including to the CEO.

 

The delegation of a Council’s powers does not involve Council parting with or surrendering those powers. Council continues to retain all powers which are the subject of delegation. A delegation involves the “sharing” of power, so that both Council and the CEO can exercise the same power.

 

 

Other important legal principles which apply to the delegation proposal set out in this report are:

a)   Council at all times retains the power to revoke the delegation. Accordingly Council retains ultimate control.

b)   Council, as the delegator, still has responsibility to ensure that the relevant power is properly exercised. Council will therefore continue to supervise and oversee the exercise of its powers.

c)   A delegation of power by Council may be subject to any lawful conditions which Council wishes to impose. The imposition of conditions enables Council to impose checks and balances on its delegations. However, as with any vesting of power, the delegated power cannot be unduly fettered.

d)   The delegate must exercise a delegated power fairly and impartially, without being influenced by or being subject to the discretion of other individuals.

e)   A local government must not delegate a power that an Act states must be exercised by resolution.

 

Conditions / Limitations

Council is entitled to impose certain conditions and limitations on the delegation of its powers.  These can be either specific or broad.  To ensure that there is some limitation upon the exercise of Council’s powers, the following specific condition on the delegation of Council’s power is recommended:

1.   The powers under section 9 can only be sub-delegated when Council has authorised the Chief Executive Officer (by resolution) to allocate resources to matters dealt with under section 9 of Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 for a particular road.

Consultation (internal/external):

Sharon Frank, Director – Corporate, Community & Commercial Services

King & Company Solicitors

Risk Assessment (Legal, Financial, Political etc.):

The delegation of local government powers is important and necessary for the effective operation of Council.

Policy Implications:

This report has been provided in compliance with section 257(1) of the LGA 2009, which allows for the local government, by resolution, to delegate a power under the LGA 2009 or another Act to the CEO.

Financial Resource Implications:

Delegation update service is funded in the current budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1

Instrument of Delegation under Local Law No.4 (Compliance Notice - Requiring owner of land adjoining road to fence land)

D14/59990

 

Report authorised by:

Sharon Frank, Director - Corporate, Community & Commercial Services


Attachment 1

Instrument of Delegation under Local Law No.4 (Compliance Notice - Requiring owner of land adjoining road to fence land)

 

INSTRUMENT OF DELEGATION

 

Maranoa Regional Council Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011

 

 

 

 

Under Section 257 of the Local Government Act 2009, MARANOA REGIONAL COUNCIL, resolves to delegate the exercise of powers contained in Schedule 1 for the Maranoa Regional Council Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011, to the Chief Executive Officer.

These powers must be exercised subject to the limitations and conditions contained in Schedule 2.

All prior resolutions delegating these powers to the Chief Executive Officer are repealed.

 


Attachment 1

Instrument of Delegation under Local Law No.4 (Compliance Notice - Requiring owner of land adjoining road to fence land)

 

Maranoa Regional Council Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 ("LL4")

 

 

 

 

Part 3 -            Matters Affecting Roads

Entity power given to

Section of LL4

Description

Local government

9(1)

Power to form the opinion that it is necessary for land adjoining a road to be fenced to prevent the risk of:

(a)      animals escaping from the land onto the road; or

(b)      interference with the safe movement of traffic of the safe use of the road.

Local government

9(2)

Power to give a compliance notice to an owner:

(a)      if the land is not currently fenced – requiring the owner to fence the land or;

(b)      if a current fence on the land is in disrepair – requiring the owner to repair or replace the fence.

 

 


Attachment 1

Instrument of Delegation under Local Law No.4 (Compliance Notice - Requiring owner of land adjoining road to fence land)

 

 

Limitations and Conditions to the Exercise of Power

 

1.   The powers under section 9 can only be sub-delegated when Council has authorised the Chief Executive Officer (by resolution) to allocate resources to matters dealt with under section 9 of Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 for a particular road.


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 21 August 2014

Item Number: 11.3

File Number: D14/61008

 

Subject Heading:                     Funding Submission to Round Four of the Heavy Vehicle Safety and Productivity Programme

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

 

Executive Summary: 

This report seeks Council’s approval to submit a funding application to the Heavy Vehicle Safety and Productivity Programme (Round Four) to secure funds to construct a Non-Livestock Hard Stand Parking Area at the Roma Saleyards Precinct.

 

 

Officer’s Recommendation:  

That Council

1.   approve the submission of the funding application to the Heavy Vehicle Safety and Productivity Programme (Round Four) for a Non Livestock Hard Stand Parking Area at a total cost of $514,682.50; and

2.   allocate $257,341.25 from reserves to the fund the project (50% Council contribution).

 

 

Body of Report:

With reference to resolution no GM/06.2014/35 officers have further investigated

1.   the location for potential positioning of a non-livestock hard stand parking area at the Roma Saleyards Precinct; and

2.   investigated the associated cost of works; and

3.   sourced a funding opportunity for the project.

The Heavy Vehicle Safety and Productivity Programme (HVSPP) is an Australian Government initiative to improve productivity and safety outcomes of heavy vehicle operations across Australia, through funding infrastructure projects.

The Australian Government has committed $200 million in new funding over 5 years from 2014-15.

The specific HVSPP objectives are to:

·    Increase productivity of heavy vehicles by enhancing the capacity of existing roads and improving connections to freight networks; and

·    Improve the safety environment for heavy vehicles.

State, Territory and Local Governments are eligible to apply. The programme will contribute a maximum of 50% of the total project cost. Projects will be selected as part of a competitive, merit based process.

Payments to all successful projects (including Councils) will be made through National Partnership Agreements to state/territory governments.

Round Four was launched in July with proposals accepted until the close of business 28 August, 2014.

Eligible projects include:

·    upgrades to existing road infrastructure;

·    upgraded and new de-coupling areas;

·    technology enhancements;

·    developing new rest areas and upgrades to existing rest areas; and

·    demonstration projects.

The proposal for a Non Livestock Hard Stand Parking Area at the Roma Saleyards Precinct was considered to be an eligible project.

Total Project Cost is $514,682.50 – HVSPP will fund up to 50% - $257,341.25

The completed funding application, design (including site plan) and detailed costings will be provided under separate cover.

Consultation (internal/external):

Maxim Hooper, Design Engineer

Amy Rickleman, Communications Officer

Australian Government Department of Infrastructure and Regional Development

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Financial Resource Implications:

$257,341.25 from reserves to the fund project (50% contribution)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(b) To facilitate the provision of support initiatives for existing businesses and industry in the interest of maintaining and developing the regional economy.

Supporting Documentation:

Nil

Report authorised by:

Sharon Frank, Director - Corporate, Community & Commercial Services


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 21 August 2014

Item Number: 11.4

File Number: D14/61249

 

Subject Heading:                     Delegation of Council Powers to the Position of Chief Executive Officer: Local Law No.1 (Administration) 2011

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Christina Tincknell, Coordinator - Corporate, Community & Commercial Services

 

Executive Summary: 

This report seeks Council’s approval for delegation of powers under Local Law No.1 (Administration) 2011, to the Chief Executive Officer.

 

 

Officer’s Recommendation:  

Under Section 257 of the Local Government Act 2009, Council resolves to:

a)   Delegate the exercise of powers contained in Schedule 1 of the Instrument of Delegation attached to this resolution, to the Chief Executive Officer (CEO). These powers must be exercised subject to any limitations contained in Schedule 2 of the attached Instrument of Delegation.

b)   Repeal all prior resolutions delegating the same powers.  

 

 

Body of Report:

Council is vested with the power to make a range of decisions and various actions under legislation and other statutory instruments. Council derives those powers from State law, such as the Local Government Act 2009 (“LGA 2009”); and the Sustainable Planning Act 2009, and under its local laws and planning scheme.

 

Section 257 of the LGA 2009 allows Council, by resolution, to delegate its powers under State and other laws, to one or more individuals or standing committees, including to the CEO.

 

The delegation of a Council’s powers does not involve Council parting with or surrendering those powers. Council continues to retain all powers which are the subject of delegation. A delegation involves the “sharing” of power, so that both Council and the CEO can exercise the same power.

 

 

Other important legal principles which apply to the delegation proposal set out in this report are:

a)   Council at all times retains the power to revoke the delegation. Accordingly Council retains ultimate control.

b)   Council, as the delegator, still has responsibility to ensure that the relevant power is properly exercised. Council will therefore continue to supervise and oversee the exercise of its powers.

c)   A delegation of power by Council may be subject to any lawful conditions which Council wishes to impose. The imposition of conditions enables Council to impose checks and balances on its delegations. However, as with any vesting of power, the delegated power cannot be unduly fettered.

d)   The delegate must exercise a delegated power fairly and impartially, without being influenced by or being subject to the discretion of other individuals.

e)   A local government must not delegate a power that an Act states must be exercised by resolution.

 

Conditions / Limitations

Council is entitled to impose certain conditions and limitations on the delegation of its powers.  These can be either specific or broad. 

Consultation (internal/external):

Sharon Frank, Director – Corporate, Community & Commercial Services

Sandra Crosby, Manager – Environmental Health, Compliance & Waste

MacDonnells Law

Risk Assessment (Legal, Financial, Political etc.):

The delegation of local government powers is important and necessary for the effective operation of Council.

Policy Implications:

This report has been provided in compliance with section 257(1) of the LGA 2009, which allows for the local government, by resolution, to delegate a power under the LGA 2009 or another Act to the CEO.

Financial Resource Implications:

Delegation update service is funded in the current budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1

Instrument of Delegation to the Chief Executive Officer under Local Law No.1 (Administration) 2011

D14/61201

 

Report authorised by:

Sharon Frank, Director - Corporate, Community & Commercial Services


Attachment 1

Instrument of Delegation to the Chief Executive Officer under Local Law No.1 (Administration) 2011

 

INSTRUMENT OF DELEGATION

 

Maranoa Regional Council Local Law No. 1 (Administration) 2011

 

 

 

 

Under Section 257 of the Local Government Act 2009, MARANOA REGIONAL COUNCIL, resolves to delegate the exercise of all powers in the Maranoa Regional Council Local Law No. 1 (Administration) 2011, including those powers contained in Schedule 1, to the Chief Executive Officer.

These powers must be exercised subject to the limitations and conditions contained in Schedule 2.

All prior resolutions delegating these powers to the Chief Executive Officer are repealed.

 


Attachment 1

Instrument of Delegation to the Chief Executive Officer under Local Law No.1 (Administration) 2011

 

Maranoa Regional Council  Local Law No. 1 (Administration) 2011("LL1")

 

 

 

Part  2 -           Approvals for Prescribed Activities

Entity power given to

Section of LL1

Description

Local government

8(1)

Power to approve a form of application for a prescribed activity.

Local government

8(3)

Power to, by written notice, request the applicant to provide further reasonable information or clarification of information, documents or materials included in the application.

Local government

8(5)(b)

In the specified circumstances, power to give the applicant written notice stating that:

(i)       under this section the application lapses; and

(ii)      the applicant may make a new application.

Local government

8(6)

Power to extend the period for the applicant to provide further information.

Local government

9(1)

Power to be satisfied of the prescribed matters.

Local government

9(2)

Power to, by written notice to the applicant:

(a)      grant the approval unconditionally;

(b)      grant the approval subject to conditions determined in accordance with section 10; or

(c)      refuse to grant the approval.

Local government

9(4)

In the specified circumstances, power to give the applicant an information notice.

Local government

10(1)

Subject to section 10(2), power to grant an approval on conditions considered appropriate.

Local government

14(2)

Power to give the approval holder reasonable written notice that the approval is one of a class of approvals that are not intended to be renewed or extended.

Local government

14(4)

Power to, by written notice, request the applicant to provide further reasonable information or clarification of information, documents or materials included in the application.

Local government

14(6)

Power to, by written notice to the applicant:

(a)      grant the application;

(b)      grant the application and amend the conditions of the approval; or

(c)      refuse the application.

Local government

14(8)

In the specified circumstances, power to give the applicant an information notice.

Local government

15(3)(a)

Power to approve a form for an application for transfer of approval.

Local government

15(4)

Power to, by written notice, request the applicant to provide further reasonable information or clarification of information, documents or materials in the application.

Local government

15(6)

Power to be satisfied about the matters mentioned in section 19(1).

Local government

15(7)

Power to, by written notice to the approval holder and the proposed transferee:

(a)      grant the application to transfer the approval; or

(b)      refuse the application to transfer the approval.

Local government

15(8)

Power to amend the existing conditions of the approval.

Local government

15(11)

In the specified circumstances, power to give the approval holder and the proposed transferee an information notice.

Local government

16(3)

Power to consider and decide whether to grant or refuse the application.

Local government

16(4)

Power to, within 14 days of the decision, give the approval holder written notice of the amended conditions and the day they take effect.

Local government

16(5)

If conditions are not amended, power to give the approval holder an information notice.

Local government

18(1)

Power to consider there is a ground under section 17 to amend, suspend or cancel an approval (the proposed action).

Local government

18(2)

In the specified circumstances, power to give the approval holder a written notice (the show cause notice) stating:

(a)      the proposed action; and

(b)      the grounds for the proposed action; and

(c)      an outline of the facts and circumstances that are the basis of the grounds; and

(d)      if the proposed action is suspension of the approval, the proposed suspension period; and

(e)      that the approval holder may make written submissions, within a stated reasonable time of at least 21 days after the notice if given, why the proposed action should not be taken.

Local government

18(3)

Power to decide that a ground no longer exists to amend, suspend or cancel the approval, and to give written notice to the approval holder about the decision.

Local government

18(4)

In the specified circumstances, power to consider there is still a ground to take the proposed action, and to:

(a)      if the proposed action was to amend the approval – amend the approval;

(b)      if the proposed action was to suspend the approval – suspend the approval for no longer than the period stated in the notice;

(c)      if the proposed action was to cancel the approval – amend the approval, suspend it for a period or cancel it.

Local government

18(5)

In the specified circumstances, power to give the approval holder an information notice.

Local government

19(1)

Power to immediately suspend an approval where it is believed that the continuation of the prescribed activity by the approval holder poses:

(a)      an urgent and serious threat to public health or safety; or

(b)      an urgent and serious risk of harm, property damage or loss of amenity.

Local government

19(2)(a)

Power to give a notice to the approval holder about the decision to immediately suspend the approval, together with a show cause notice about the proposed action under section 18.

Local government

19(2)(c)(i)

Power to cancel the suspension of an approval.

 

 

Part  4 -           Review of Decisions

Entity power given to

Section of MLL1

Description

Local government

22(3)

Power to, at any time, extend the time for making a review application.

Local government

23(1)

Power to review an original decision and make a decision (the review decision) to:

(a)      confirm the original decision; or

(b)      amend the original decision; or

(c)      substitute another decision for the original decision.

Local government

23(3)

Power to give the applicant a review notice of the decision (the review notice).

 

 

Part  7 - Miscellaneous

Entity power given to

Section of MLL1

Description

Local government

35(3)

Power to waive or partially remit a fee.

Chief executive officer (CEO)

37(3)

Power to direct how a perishable impounded item be immediately disposed of.

CEO

37(4)(b)

Power to be satisfied that the applicant is the owner of the impounded.

CEO

37(5)(a)

Power to direct how an impounded item with no commercial value or a value that does not cover the costs of sale of the item is to be disposed of.

CEO

37(5)(c)

Power to direct how an impounded item which has been offered for sale under section 37(5)(b) but has not been sold within a reasonable period is to be disposed of.

 

 

 

 


Attachment 1

Instrument of Delegation to the Chief Executive Officer under Local Law No.1 (Administration) 2011

 

 

Limitations and Conditions to the Exercise of Power

 

 

 

Nil.

 

 


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 21 August 2014

Item Number: 12.1

File Number: D14/61028

 

Subject Heading:                     Temporary Ground Handling Office Space

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                            Roma Airport

Author & Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

 

Executive Summary: 

Provision of a temporary office space for ground handling at Roma Airport. This will allow a space for a new ground handling company to store their equipment. The building will only be provided until the terminal expansion is at a stage that additional office space is available, this is estimated to be in March 2015.

 

 

Officer’s Recommendation:  

1.   That Council approve the installation of a temporary office space at the Roma Airport for use by an additional ground handling company.

 

2.   Funds to be sourced via an internal transfer from Airport reserves.

 

 

Body of Report:

Recently there has been an additional Aviation Ground Handling company providing services at the Roma Airport. To date they have been sharing the MRC Administration office at the Roma Airport as there has not been an office space for them to be based.

 

There is an area on the northern side of the Administration Building that is a suitable site for the office.

 

By utilizing a rented transportable building this allows for either short or long term use. This also allows the ability for the building to be removed when it is no longer required. Once the terminal expansion is complete additional office space will be provided and the temporary building will be removed. It is estimated that the office space will be completed in March 2015 requiring the building for a period of 7 months.

 

The building can be rented for an estimated 7 months at $65/week for a total of $1820 plus GST. Additional cost of $800 plus GST for the electrical installation along with $1500 for cartage to site and $750 plus GST for installation of footings. The total cost with be $4870 plus GST. Cleaning will be the reasonability of the ground handling company with no cost to council.

 

Consultation (internal/external):

NIL

 

Risk Assessment (Legal, Financial, Political etc.):

NIL

Policy Implications:

NIL

Financial Resource Implications:

Funds to be sourced via an internal transfer from Airport reserves.

 

The transportable building will cost $1820 plus GST.

The electrical installation to the building is $800 plus GST.

The cartage to site is $1500 plus GST

The cost for Installation of footings is $750 plus GST

 

Total cost for 7 months is $4870 plus GST

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

Nil

Report authorised by:

Cameron Castles, Director - Infrastructure Services  


Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 13 August 2014

Item Number: 13.1

File Number: D14/58734

 

Subject Heading:                     Office for Liquor Gaming Regulation Gaming Machine Submission for Council Comment

Classification:                                   Open Access  

Name of Applicant:                          CDST Hotel Management Pty Ltd

Location:                                            Club Hotel

42 McDowall Street, Roma

Author & Officer’s Title:                 Vincent(Vince) Stephens, Specialist - Environmental Health & Waste

 

Executive Summary: 

 

The Office of Liquor and Gaming Regulation (OLGR) has invited Maranoa Regional Council to comment on an application lodged by CDST Hotel Management Pty Ltd, The Club Hotel Roma, to increase the number of current gaming machines of 20 to 45; an increase of 25 machines.

 

 

Officer’s Recommendation: 

 

It is suggested that Council consider providing a comment to OLGR objecting to the application from CDST Hotel Management Pty Ltd for the increase of gaming machines from 20 to 45 on the basis that the region is already in financial stress due to drought and the approval of additional gaming machines in a hotel with extended gaming hours could detract from a sense of community, increase financial hardship and place greater pressure on financial and community help agencies already overwhelmed with requests for assistance from residents in ‘hardship’.

 

 

Body of Report:

 

The OLGR considers in accordance with Section 55A of the Gaming Machine Act 1991 this application is one of significant community impact, which requires investigation by OLGR.  As the application is within Council’s local government area, the Agency has invited Council to provide comment with respect to the application.  

 

When the Commissioner decides the outcome of the application, any comment submitted by Council will be considered.  Higher weighting is generally given to comments that Council considers or expects that: -

 

·    The grant of the application would contribute to, or detract from, a sense of community in the relevant locality;

 

·    The grant of the application may have for persons frequenting places of public worship, child care centres, schools, gambling help service providers and financial assistance counselling services;

 

·    The grant of the application might have have on the amenity or character of the locality to which it relates; and

 

·    The number of objections lodged, provided they are specific to gaming and the particular application.

 

Lesser weight is given to the following: -

 

·    Comments based on a general objection to gaming rather than specific to the application and relevant premises;

 

·    Comments based on competition grounds unless the competition is relevant in some way to problem gambling;

 

·    Comments that lack factual support; and

 

·    Comments lodged by those not likely to be affected by the application because their residence or business in located outside the locality of the premises for which the approval is sought.

 

The numbers of gaming machines currently approved in Roma are: -

 

Name of Premises

Gaming Hours

No. of Machines

Club Hotel Motel Roma

 

10:00am – 1:30am   Mon – Thurs

10:00am – 2:30am   Fri – Sat

10:00am – 12:30am   Sun

 

20

Irish McGann’s

10:00am – 12:30am

15

Commonwealth Hotel

10:00am – 12:30am

41

The White Bull Tavern

10:00am – 12:30am

24

Roma Bowls Club

10:00am – 12:30am

12

Royal Hotel

10:00am – 12:30am

10

 

Total

122

 

A community impact statement has been completed by the applicant.  The summation of this statement indicate that the proposal will result in a gaming machine rate of 259 machines per 10 000 people, compared to the Queensland Balance Regional Benchmark average of 125 machines per 10 000 people

Roma is the principal service centre for South West Queensland, providing the administrative and commercial functions for the region’s rural and mining industries.  The region is in drought and businesses are experiencing financial hardship, placing enormous pressure on organisations offering financial and counselling services in this Region.

 

The increase of gaming machines, particularly at a premise that already has extended gaming hours of operation, could contribute to an increase in financial hardship and further stretch financial and gambling help providers.

Consultation (internal/external):

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director – Development, Facilities & Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Direct to Council – nil

Indirect to Council and or business within the Region – more than likely

Policy Implications:

Council currently do not have a policy providing direction for such applications

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1

Department of Justice & Gaming Regulation

D14/43474

 

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Department of Justice & Gaming Regulation

 



Attachment 1

Department of Justice & Gaming Regulation

 


Attachment 1

Department of Justice & Gaming Regulation

 






































Attachment 1

Department of Justice & Gaming Regulation

 



Attachment 1

Department of Justice & Gaming Regulation

 

















Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 13 August 2014

Item Number: 13.2

File Number: D14/58771

 

Subject Heading:                     Office for Liquor Gaming Regulation Gaming Machine Submission for Council Comment

Classification:                                   Open Access  

Name of Applicant:                          Scrub & Tonk Pty Ltd

Location:                                            Injune Hotel, Station Street, Injune

Author & Officer’s Title:                 Vincent(Vince) Stephens, Specialist - Environmental Health & Waste

 

Executive Summary: 

 

The Office of Liquor and Gaming Regulation (OLGR) has invited Maranoa Regional Council to comment on an application lodged by Scrub & Tonk Pty Ltd, Injune Hotel, to install 5 gaming machines.

 

 

Officer’s Recommendation:  

 

It is recommended that Council provide no objection to OLGR in response to the application from Scrub & Tonk Pty Ltd for 5 gaming machines to be installed at the Injune Hotel.

 

 

Body of Report:

 

In accordance with Section 55A of the Gaming Machine Act 1991, OLGR  considers this application is of significant community impact, which requires investigation by OLGR.  As the application is in the Maranoa Regional Council local government area, Council has been invited to provide comment with respect to the application.

 

When the Commissioner decides the outcome of the application, any comment submitted by Council will be considered.

 

The current number of gaming machines in Injune is nil.  The Summation of the community impact statement has not identified any immediate issues, however has highlighted that the demographic data strongly supports the view that the Local Community Area is a relatively affluent area with very few social problems.

Consultation (internal/external):

Sandra Crosby, Manager – Environmental Health, Compliance & Waste

Robert Hayward, Director – Development, Facilities and Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1

Office of Liquor and Gaming Regulation - Injune Hotel

D14/47608

 

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 


















Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 




Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 


Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 


Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 





Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 



Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 


Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 









Attachment 1

Office of Liquor and Gaming Regulation - Injune Hotel

 














Maranoa Regional Council

    

General Meeting -  27 August 2014

Officer Report

Meeting: General  27 August 2014

Date: 15 August 2014

Item Number: 13.3

File Number: D14/59579

 

Subject Heading:                     Development Application for a Material Change of Use - "Extractive Industry" and Environmentally Relevant Activity (ERA) 16 - Extractive and Screening Activities (100,000-1,000,000 tonne per annum) File: 2013/18763

Classification:                                   Open Access  

Name of Applicant:                          Maranoa Regional Council C/- Cottrell Cameron & Steen

Location:                                            3387-3401 Carnarvon Highway, Eumamurrin QLD 4455 (Lot 1 and Lot 2 on SP200044 and Lot 8 on WV828)

Author & Officer’s Title:                 Christopher Tickner, Town Planner

 

Executive Summary:  The application seeks approval for a Material Change of Use for “Extractive Industry” up to 1,000,000 tonnes per annum and Environmentally Relevant Activities 16(2) (b) and 16(3)(b) - Extractive and Screening Activities, on land at 3387-3401 Carnarvon Highway, Eumamurrin, QLD 4455 (described as Lot 1 on SP200044, Lot 2 on SP200044 and Lot 8 on WV828).

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. Public Notification was carried out between November 22, 2013 and December 17, 2013, and no submissions were received.

 

The application is generally consistent with the provisions of the Bungil Planning Scheme 2006 including the Desired Environmental Outcomes and Rural Zone Code.

 

 

Officer’s Recommendation:   The development application for a Material Change of Use - "Extractive Industry" to 700,000 tonnes per annum and Environmentally Relevant Activity (ERA) 16(2) (b) and 16(3)(b) - Extractive and Screening Activities on land at 3387-3401 Carnarvon Highway, Eumamurrin, QLD 4455 (described as Lot 1 on SP200044, Lot 2 on SP200044 and Lot 8 on WV828) be approved subject to conditions.

 

Preamble

 

(i)      Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

(ii)     The relevant planning scheme for this Development Approval is the Bungil Shire Planning Scheme 2006. All references to the ‘Planning Scheme’ and ‘Planning Scheme Schedules’ within these conditions refer to the above Planning Scheme.

 

(iii)    The related Environmental Authority(s) as included in the Environmental Protection Act 1994 must have been given and remain current while the use continues. All references to the ‘Environmental Authority’ within these conditions refer to the Environmental Authority for this approved use.

 

The related Environmental Authorities are:

 

a)  2(b) extracting, other than by dredging in a year, more than 100,000t but no more than 1,000,000t; and

 

b) 3(b) screening, in a year, more than 100,000t but no more than 1,000,000t.

 

(iv)    All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorised harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity.

 

(v)     The Environmental Protection Act 1994 states that a person must not carry out any activity that causes, or is likely to cause, environmental harm unless the person takes all reasonable and practicable measures to prevent or minimise the harm.  Environmental harm includes environmental nuisance.  In this regard, persons and entities involved in the operation of the approved development are to adhere to their ‘general environmental duty’ to minimise the risk of causing environmental harm to adjoining premises.

 

(vi)    Building construction is to accord with the Building Code of Australia, Queensland Development Code and State Planning Guidelines for building in bushfire prone areas.

 

Use

 

1.   The approved development is a Material Change of Use - "Extractive Industry” and related Environmentally Relevant Activities 16(2)(b) and 16(3)(b) – Extractive and Screening Activities, as shown on the approved plans.

 

a) The approved extraction tonnage is capped at 700,000 tonnes per annum.

b) This approval is current for 5 years commencing from the date of approval. The life of this approval is restricted as neither Council nor the extractive industry operator can be sure of the longer term impacts on the Council road system from the development. The conditions requiring road impact contributions are based on a timeframe of 5 years.

 

2.   The period of the currency of this approval may be extended to 20 years by an infrastructure agreement which allows the Council, the extractive industry operator and the approval holder to establish longer term protocols and arrangements which address the possible variations to the impacts on Council’s road infrastructure over an extended period.

 

Timing

 

3.   All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted within these conditions.

 

4.   Prior to commencement of use, the applicant shall contact Council to arrange a development compliance inspection.      

 

Approved Plans and Documents

 

5.   Maintain the approved development, in accordance with the following approved plans, subject to and as modified by any conditions of this approval

 

Drawing No. 70002-2-DA107

Roma Quarry – Site Layout Plan

Prepared by Cottrell Cameron & Steen Surveys            dated 24/07/2013

 

Drawing No. 51384-1

Target Locations & Infrastructure Details

Prepared by Murray & Associates Pty Ltd                       dated 14/11/2012    

 

Documents – Capricorn Municipal Development Guidelines

 

While all of the Capricorn Municipal Development Guidelines apply to the approval the following guidelines have direct application:

 

D1 Geometric Road Design                                               dated 03/2012

D2 Pavement Design                                                          dated 03/2012

D5 Stormwater Drainage Design                                      dated 03/2012

D6 Site Regrading                                                               dated 03/2012

D7 Erosion Control and Stormwater Management        dated 03/2012          

 

6.   All works must comply with:

 

a) the development approval conditions;

b) any relevant provisions in the Planning Scheme;

c) Council’s standard designs for such work where such designs exist;

d) the Capricorn Municipal Development Guidelines;

e) any relevant Australian Standard that applies to that type of work; and

f) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental Authorities

 

7.               This approval relies on the relevant approved Environmental Authority (and         its related documents) applicable to the site to identify and state the all the requirements for this approval related to Environmentally Relevant Activities for the site (where those Environmentally Relevant Activities are not expressly devolved to the Council).

 

8.    This approval relies on the entity responsible for approving and managing          the Environmental Authority to meet its responsibilities. The Council will not    take any responsibility for the management of environmental impacts covered by the Environmental Authority unless and until that entity (or its   legal successors) is unable to act.

 

9.    The standards and approval of civil works and services and aspects of environmental management not covered by the Environmental Authority are the responsibility of the Council, but subject to the environmental impact management requirements that may be imposed by the Environmental Authority (or any approval that effectively replaces that Environmental Authority).

 

10. Where there is a conflict between the conditions and standards set by an Environmental Authority for the site and the conditions and standards set by the Development Permit, those set in the Environmental Authority shall prevail in those matters covered by the Environmental Authority.

 

Operating Hours

 

11.  Hours of operation are 6:00am to 6:00pm Monday to Saturday.  No work is permitted on Sundays or public holidays. Hours of operation include the transporting of material from the site.

 

12.  The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are necessary in the opinion of the Council having considered the requirements and community benefits of the particular project and the duration of the additional impacts upon the local community.

 

13.  Any Council approval of the varied hours will be restricted to the duration of the project, and may be rescinded by the Council on seven days notice if the extended hours of operation are considered to be causing undue nuisance or disruption to other persons.

 

Amenity

 

14.  Any advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme.

 

15.  Effluent storage and removal must not have an adverse effect on the surrounding areas and must not cause nuisance to neighbouring properties.

 

16.  Waste containers shall be maintained in a clean and tidy state at all times while the use continues, and shall be emptied, and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

17.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

18.  Extraction areas, access and site roadways and surrounds shall be kept in an orderly fashion and free of rubbish.

 

19.  No nuisance is to be caused to adjoining properties and their occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

20.  Lighting of the site, including any temporary or security lighting, shall be such that the lighting intensity does not exceed:

 

       8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

Earthworks

 

21.  All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

22.  Erosion and Sediment Control is to be managed in accordance with:

a)      Site Based Management Plan (Roma Quarry); and

b)      Capricorn Municipal Development Guidelines D7 ‘Erosion Control and      Stormwater Management’.

 

23.  Where it is necessary for a road and/or drainage system to be reinstated or cleaned up as a result of erosion and/or sedimentation from the site, such works must be undertaken at the developer’s expense.  Such works shall be undertaken immediately, where it is a potential hazard to pedestrians and/or passing traffic.

 

Provision of Services

 

24.  At all times during the operation on site effluent is to be disposed of in accordance with Queensland Plumbing and Wastewater Code 2013 and AS1547.2012 (On-site domestic wastewater management).  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

25.  The site must be provided with an on-site water supply with sufficient capacity to meet all operational needs, including watering to minimise dust nuisance and also a potable water supply sufficient to meet the needs of staff and visitors to the site.

 

26.  Any supply of potable water to the site, and disposal of effluent from the site is to be performed by a suitably licenced contractor.

 

Stormwater and Drainage

 

27.  Stormwater is to be managed in accordance with:

 

a)      Site Based Management Plan (Roma Quarry); and

 

b)      Capricorn Municipal Development Guidelines D5 ‘Stormwater          Drainage Design’.

 

28.  Discharge of stormwater runoff from the development shall drain freely in all cases, and no nuisance of ponding is to be created within the vicinity of the development.

 

29.  There shall be no increases in any silt loads or contaminants in any overland flow from the site being developed, or into creeks or roadways, either during the development process or after the development has been completed

 

Access, Car parking and Manoeuvring

 

       Note that the Department of State Development, Infrastructure and Planning have attached conditions to this approval concerning access to the State Controlled Road Network.

 

30.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required, and for complying with the applicable designs and standards.

 

31All weather vehicle access shall be provided for traffic movement within the      development site.

 

32. Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements within the site.

 

Environmental Management

 

33All activities while the use continues are to be managed in accordance with:

 

a)      The relevant Environmental Authority issued by the Department of Environment and Heritage Protection, or any subsequent Environmental Authority that is issued for the approved use;

 

b)      the Site Based Management Plan, (Roma Quarry) prepared by Maranoa Regional Council; and

 

c)      all relevant sections of the Capricorn Municipal Development.

 

34   Remediation of the site is to occur in consultation with the landowner, and is to be managed in accordance with:

 

a)      the relevant Environmental Authority issued by the Department of Environment and Heritage Protection, DEHP’s conditions of approval (attached), or any subsequent Environmental Authority that is issued for the approved use; and

 

b)      the Rehabilitation Plan outlined in Table 2, Environmental Issues and Control Measures in the  Site Based Management Plan (Roma Quarry), prepared by Maranoa Regional Council.

 

35.  If the environmental approval issued by a State agency (Department of Environment and Heritage Protection or its successor) to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions, requirements and obligations of the original environmental approval given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the most recent environmental approval will be the applicable standards.

 

36. Weeds and pests are to be monitored and controlled in accordance with Section 14.14 of the Site Based Management Plan (Roma Quarry).

 

Fees, Infrastructure Charges and Impact Contributions

 

36.  A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A, attached to and forming part of these conditions. This condition and the conditions in Local Roads Additional Impacts Charges Schedule A are based on division 2 of chapter 8, more specifically sections 650 and 651 and linked sections, of the Sustainable Planning Act 2009.

 

37.  All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. 

 

38.  All fees, rates, interest and other charges levied on the property, shall be paid in accordance with the rate at the time of payment.

 

Complete and Maintain

 

39.  Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

40.  Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

Repair Damaged Infrastructure

 

41.  The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets, signs or other) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

42.  Council is to be indemnified against any claims arising from works carried out by the applicant on Council’s property.

 

 

No Cost to Council

 

43.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

44.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to the Council, shall be paid to the Council prior to any approved use commencing.

 

Latest versions

 

45.  Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Application Documentation

 

46.  It is the developer’s responsibility to ensure all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’.

 

Charges Schedule A - Local Roads Additional Impacts

 

47.  These conditions are required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

48.  A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of approved use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the 3-year moving average annual percentage increase in the PPI index for the period of 3 years ending at the start of the financial year.

 

49.  The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity.

 

The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

50.  The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

51.  The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

52.  Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

53.  Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

54.  The extractive industry operator or the approval holder(s) may undertake roadworks in lieu of paying a local roads additional impacts charge. The roadworks must be of the same value as the local roads additional impacts charge. The value of roadworks will be determined by Council or by an independent RPEQ standard engineer agreed to by the Council. The roadworks must be roadworks included the Council current roadworks program and within a 50 kilometre radius of the extractive industry site on roads that may be used by the operator.  The carrying out of roadworks must comply with CMDG guidelines and other requirements which normally apply to works carried out on Council roads by contractors, including warranties for the works performed. The onus is on the entity intending to perform the roadworks to gain all necessary approvals for the roadworks. The roadworks must be completed within 3 months after the local roads additional impacts charge was due to be paid or within a period agreed in writing with the Council.

 

55.  The charges or roadworks or other relevant matte