BUSINESS PAPER
General Meeting
Wednesday 9 November 2011
Roma Administration Centre
NOTICE OF MEETING
Date: 2 November 2011
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor T G Hartley
Councillors: Councillor J P Bartels
Councillor J L Chambers
Councillor R J Denton
Councillor W M Newman
Councillor M L Price
Councillor W S Wason
Councillor J S Watson
Chief Executive Officer: Mr Paul Bawden
Senior Management: Mr Tony Klein (Director Community Services)
Mr Matthew McGoldrick (Director Corporate Services)
Mr Barry Omundson (Director Operations)
Mr Rob Hayward (Director Planning & Environment)
Officers: Ms Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on November 9, 2011 at 9.00AM.
Paul Bawden
Chief Executive Officer
Maranoa Regional Council
General Meeting - 9 November 2011
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 26 October 2011
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Executive Services
11 Community Services
11.1 Surat Basin Corporation - Partner Contribution (Membership) Request
Prepared by: Tony Klein, Director of Community Services
Attachment 1: Surat Basin Corporation update - March 2011
Attachment 2: Surat Basin Corporation update - May 2011
Attachment 3: Surat Basin Corporation update - August 2011
Attachment 4: Surat Basin Corporation Plan 2012 - Draft - subject to Board ratification
Attachment 5: Final Update - Surat Basin Corporation
12 Corporate Services
12.1 Access Licences Fees - Roma, Mitchell and Surat Water Towers
Prepared by: Tanya Mansfield, Manager Risk and Facilities
12.2 Variation of Access Licence Agreement
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Proposed Works to Roma Water Tower
12.3 Financial Delegation Register
Prepared by: Gemma Lines, Stores and Purchasing Coordinator
Attachment : Financial Delegation Register
13 Operations
13.1 Change of Waste Collection Contractor in Injune
Prepared by: Stephen Mow, General Operations Manager
Attachment : Letter of request from Glenda McPhee
14 Planning & Environment
Status Reports
15 Executive Services
16 Community Service
17 Corporate Services
18 Operations
19 Planning & Environment
Next General Meeting
Confidential Items
In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
20 Confidential Items
Councillor Business
21 Councillor Business
Closure
Minutes of the General Meeting of maranoa Regional Council held at Yuleba Administration Centre on 26 October 2011 commencing at 9.34AM
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Operations – Barry Omundson, Manager Organisational Performance – Ed Sims, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
GUESTS
Lance Smith representing the 2012 Angel Flight Outback Trailblazer.
Lou Scarpato & Johan Pretorius representing Futureproof Strategies and Plan Associates as part of the LOCAL GOVERNMENT PLANNING ALLIANCE.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.34am.
APOLOGIES
There were no apologies for the meeting.
Confirmation of Minutes
Resolution No. GM.367.11 Moved Cr Denton Seconded Cr Newman
That the minutes of the General Meeting (18-12.10.11) held on 12 October 2011 be confirmed.
CARRIED 9/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
Lance Smith representing the 2012 Angel Flight Outback Trailblazer.
Lou Scarpato & Johan Pretorius representing Futureproof Strategies and Plan Associates as part of the LOCAL GOVERNMENT PLANNING ALLIANCE.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Executive Services
Item Number: 10.1 |
File Number: D11/29394 |
Subject Heading: 2011 Christmas Closure of Administration Centres |
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Author and Officer’s Title: Donald Wells, Manager Human Resources |
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Executive Summary: To confirm Christmas closure of Council’s Administration Offices, Libraries, Surat Child Care Centre and the (Roma) Neighbourhood Centre, is in line with approach taken in 2009 and 2010. |
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Resolution No. GM.368.11 Moved Cr Chambers Seconded Cr Price That Council endorses a Christmas & New Year closure of Council’s Administration Offices, Libraries, Surat Child Care Centre and the (Roma) Neighbourhood Centre, from COB Thursday 22nd December 2011 to Monday 2nd January 2012, inclusive, with a resumption of normal Council functions on Tuesday 3rd of January 2012;
And,
That the Chief Executive Officer communicates the Christmas closure to Council employees and rate payers, customers, clients and the general public.
CARRIED 9/0 |
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Delegated Officer |
Manager Human Resources |
Community Services
Item Number: 11.1 |
File Number: D11/30386 |
Subject Heading: Toowoomba, Golden West & South Burnett Tourism - Board Representation Applicant: Toowoomba, Golden West & South Burnett Tourism |
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Author and Officer’s Title: Tony Klein, Director of Community Services |
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Executive Summary: Toowoomba, Golden West & South Burnett Tourism seek a Council nomination to their Board for 2011/12. |
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Resolution No. GM.369.11 Moved Cr Watson Seconded Cr Wason That Cr. Denton be Council’s delegate to the Board of Toowoomba, Golden West & South Burnett Tourism for 2011/12.
CARRIED 9/0 |
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Delegated Officer |
Director of Community Services |
Corporate Services
Item Number: 12.1 |
File Number: D11/29661 |
Subject Heading: Proceeding to Make Local & Subordinate Local Laws Applicant: N/A |
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Author and Officer’s Title: Debbie Tully, Administration Manager |
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Executive Summary: Council were required to undertake a Public Interest Test process on the following Local laws: Local Law No. 1 (Administration) 2011, Local Law No. 2 (Animal Management) 2011, Local Law No. 3 (Community & Environmental Management) 2011 and Local Law No. 6 (Operation of Saleyards).
Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads), Model Local Law No. 5 (Parking) and Local Law No. 7. (Aerodromes) do not contain anti competitive provisions and as such do not require a Public Interest Test process to be undertaken.
This Public Interest Test process enables Council to receive submissions from the Public about the provisions within the local law which may be anti-competitive. Public submissions have been received and this report sets out the details of the submissions received and their impact, if any, on the wording of the Local Law or sub ordinate Local Law. |
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Resolution No. GM.370.11 Moved Cr Watson Seconded Cr Hartley That Council notes that the Public Interest Test Reports identified in Schedule 1 has been presented to a meeting of Council, and That Council adopts and implements the recommendation of each Public Interest Test Reports identified in Schedule , as follows:- SCHEDULE 1 (a) Public Interest Test Report – Local Law No. 1 (Administration) 2011 and various subordinate local laws; (b) Public Interest Test Report – Local Law No. 2 (Animal Management) 2011 and various subordinate local laws; (c) Public Interest Test Report – Local Law No. 3 (Community and Environmental Management) 2011 and Subordinate Local Law No. 3 (Community and Environmental Management) 2011; (d) Public Interest Test Report – Local Law No. 6 (Operation of Saleyards) 2011 and Subordinate Local Law No. 1.17 (Sale or Consignment of Stock at a Saleyard) 2011. Council resolves to— (a) proceed with the making of each proposed local law listed in Schedule 2 as advertised; and (b) proceed with the adoption of each proposed model local law listed in Schedule 3 as advertised; and (c) proceed with the making of each proposed subordinate local law listed in Schedule 4 as advertised; and (d) proceed with the making of each proposed local law listed in Schedule 5 with amendments as particularised in Schedule 5; and (e) proceed with the making of each proposed subordinate local law without amendment; and (f) in accordance with the requirements of section 29A(2)(b) of the Local Government Act 2009, consult with the Minister regarding each proposed Local Law which is not a model local law, that is, each proposed Local Law as listed in Schedule 2 and each proposed local law listed in schedule 5. SCHEDULE 2 1. Local Law (Repealing) Local Law (No. 1) 2011; 2. Local Law No. 1. (Administration) 2011; 3. Local Law No. 3. (Community and Environmental Management) 2011; 4. Local Law No. 7. (Aerodromes) 2011. SCHEDULE 3 1. Model Local Law No. 2 (Animal Management) 2011; 2. Model Local Law No. 5 (Parking) 2011.
SCHEDULE 4 1. Subordinate Local Law No. 1.1 (Alteration or Improvement to Local Government Controlled Areas and Roads) 2011; 2. Subordinate Local Law No. 1.2 (Commercial Use of Local Government Controlled Areas and Roads) 2011; 3. Subordinate Local Law No. 1.3 (Establishment or Occupation of a Temporary Home) 2011; 4. Subordinate Local Law No.1.4 (Installation of Advertising Devices) 2011; 5. Subordinate Local Law No. 1.5 (Keeping of Animals) 2011; 6. Subordinate Local Law No. 1.6 (Operation of Camping Grounds) 2011; 7. Subordinate Local Law No. 1.7 (Operation of Cane Railways) 2011; 8. Subordinate Local Law No. 1.8 (Operation of Caravan Parks) 2011; 9. Subordinate Local Law No. 1.9 (Operation of Cemeteries) 2011; 10. Subordinate Local Law No. 1.10 (Operation of Public Swimming Pools) 2011; 11. Subordinate Local Law No. 1.11 (Operation of Shared Facility Accommodation) 2011; 12. Subordinate Local Law No. 1.12 (Operation of Temporary Entertainment Events) 2011; 13. Subordinate Local Law No. 1.13 (Undertaking Regulated Activities regarding Human Remains) 2011; 14. Subordinate Local Law No. 1.14 (Undertaking Regulated Activities on Local Government Controlled Areas and Roads) 2011; 15. Subordinate Local Law No. 1.15 (Carrying out Works on a Road or Interfering with a Road or its Operation) 2011; 16. Subordinate Local Law No. 1.16 (Gates and Grids) 2011; 17. Subordinate Local Law No. 1.17 (Sale or Consignment of Stock at a Saleyard) 2011; 18. Subordinate Local Law No. 1.18 (Use of a Vehicle on an Airside Area) 2011; 19. Subordinate Local Law No. 2 (Animal Management) 2011; 20. Subordinate Local Law No. 3 (Community and Environmental Management) 2011; 21. Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011; 22. Subordinate Local Law No. 5 (Parking) 2011. SCHEDULE 5 1. Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011; 2. Local Law No. 6 (Operation of Saleyards) 2011. Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 (i) section 11 —omit, insert— 11 Compliance notice about a road or footpath crossing (1) The local government may give a compliance notice to a person who is the owner or occupier of land adjoining or adjacent to a road to do 1 or more of the following— (a) perform work on the land or the road; (b) construct a vehicle crossing to provide vehicular access between the land and the road to a standard specified by the local government in the compliance notice; (c) maintain or repair a vehicle crossing which provides vehicular access between the land and the road to a standard specified by the local government in the compliance notice if, in the opinion of an authorised person, the vehicle crossing— (i) is not effective for its intended purpose; or (ii) is causing a nuisance or poses a risk of a nuisance; or (iii) constitutes an actual or potential safety hazard; (d) alter a vehicle crossing, or construct a new or modified vehicle crossing between the land and the road to a standard specified by the local government in the compliance notice if, in the opinion of an authorised person, the vehicle crossing is no longer adequate having regard to— (i) the volume or nature of traffic using the vehicle crossing; or (ii) the manner in which the vehicle crossing is used by traffic; or (iii) changes in the use of the land to which the vehicle crossing provides access; or (iv) changes in the usual or expected standard of vehicle crossing provision in the relevant locality. (2) However, a compliance notice may only be given under subsection (1) if the work to be carried out is required as a direct result of the intentional act or negligence of the person and, in the reasonable opinion of an authorised person, the work should be performed to— (a) protect public health, safety or amenity; or (b) prevent environmental harm or environmental nuisance; or (c) prevent interference with the safe movement of traffic or the safe use of a road. Local Law No. 6 (Operation of Saleyards) 2011 (i) section 28 — omit, insert— 28 Limitation of liability (1) The local government is not civilly liable for an act done, or omission made, honestly and without negligence, under this local law. (2) In particular, the local government— (a) does not have legal possession or control of any stock brought onto the saleyard by a person other than the local government[1]; and (b) owes no duty of care to any person in respect of, and is not otherwise responsible for, the safety, management, or control of any stock within the saleyard. (3) For the avoidance of doubt, if there is any inconsistency between this section and a law made by the State, the law made by the State prevails to the extent of the inconsistency.
CARRIED 9/0 |
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Delegated Officer |
Administration Manager |
Planning & Environment
Item Number: 14.1 |
File Number: D11/30498 |
Subject Heading: Material Change of Use - Undefined Use (Temporary Workers' Camp - 1008 persons in five Stages) File No. C12.422 Location: Cnr Warrego Highway & Carnarvon Highways, Roma Qld 4455 (Lot 6 on RP277971) Applicant: FK Gardner & Sons Pty Ltd C/- John Jones |
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Author and Officer’s Title: Robert Hayward, Director Planning & Environment |
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Executive Summary: This application seeks to carry out a Material Change of Use – Undefined Use (Temporary Workers’ Camp - 1008 persons in 5 stages) on land at corner Warrego and Carnarvon Highways, Roma Qld 4455 and described as Lot 6 on RP227971. The proposal will establish a Temporary Workers’ Camp of 1008 units in 5 stages. |
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Discussion: Council raised concerns with the application’s potential impacts on social and economic aspects for the town, determining that the matter be left on the table for further investigation.
Cr. Bartels declared a potential material interest in the matter due to him owning an accommodation facility in Roma.
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Moved Cr Price Seconded Cr Newman
That the matter lay on the table to allow Officer’s additional time to further investigate Council’s concerns with respect to potential social and economic impacts to the town, for presentation at the next meeting of Council on 9th November 2011.
NO VOTE TAKEN |
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Delegated Officer |
Director Planning & Environment |
Item Number: 14.2 |
File Number: D11/30551 |
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Subject Heading: Material Change of Use - Extension to Motel (20 Additional Rooms) and "Undefined Use" (Function Centre) File No.: 2011/17765 Location: 44778 Warrego Highway, Roma Qld 4455 (Lot 1 on R86117) Applicant: Bruce Garvie |
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Author and Officer’s Title: Robert Hayward, Director Planning & Environment |
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Executive Summary: The application seeks to carry out a Material Change of Use for an Extension to a Motel – 20 additional rooms and ‘Undefined Use’ (Function Centre) on land at 44778 Warrego Highway, Roma QLD 4455 and described as Lot 1 on R86117. The proposed development will increase the number of rooms available for short term accommodation in the existing Motel. The proposed Function Centre will replace the existing Sports Centre, and is intended to operate ancillary to the Motel.
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Discussion: Council discussed the addition of three (3) precautionary conditions relating to flood modelling projections for Roma. These conditions were agreed upon and are reflected in conditions 33,34 and 35 of the below mentioned resolution.
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Resolution No. GM.371.11 Moved Cr Bartels Seconded Cr Hartley That Council approves the application for a Material Change of Use for an Extension to Motel (20 additional rooms) and ‘Undefined Use’ (Function Centre) at 44778 Warrego Highway, Roma QLD 4455 and described as Lot 1 on R86117, subject to the following conditions:
Complete and Maintain
1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.
2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.
3. Maintain the approved development being Material Change of Use – Extension to Motel (20 additional units) and Undefined Use (Function Centre) in accordance with the approved plans:
Stormwater and Drainage
4. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
5. Adjoining, upstream and downstream properties and roads must be protected from ponding of stormwater or worsening of flood impacts as a result of the development or works relating to the development.
6. Any increases in volume, concentration or velocity of stormwater from the property being developed, or entering from Bungil Creek, must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.
7. No additional works or structures, either permanent, temporary or freestanding, shall be erected beyond that shown in the approved plan that will increase the I in 100 ARI flood levels either beyond the site or on the site.
8. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.
9. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.
10. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.
Erosion Control
11. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
12. During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.
Services Provisions
13. All new extensions must be serviced by on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”. On-site sewerage collection facilities are to be provided with sufficient capacity to cater for the additional units and the new use. Waste from this unit and the existing unit is to be transferred to Council’s collection point through one drain only. A certified engineering report must be provided to confirm that the units and main have the required capacity to cater for the extra flow from the proposed additional 20 rooms. If the existing main does not have sufficient capacity it is to be replaced at no cost to Council.
14. All new extensions must be serviced with a water connection, up to but excluding a water meter, to the water distribution network. A certified engineering report must be provided to confirm that the existing internal ring main supplying water to the site is adequate to provide sufficient flow and pressure to service all of the development area. Calculations/report is to include the provision of fire fighting requirements. If the report shows any deficient in required supply, the internal water infrastructure is to be upgraded in accordance with the report recommendation at no cost to Council.
15. All new extensions must be provided with telecommunications connections.
16. All new extensions must be provided with electricity connections to the existing electricity supply to the site.
Rubbish Collection
17. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
Access, Roads, Landscaping and Lighting
18. Provide a total of 26 additional car parking spaces on the site in accordance with Approved Plan No. 00069/11 Sheet 3 of 7 Rev F.
19. Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.
20. All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.
21. All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
22. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.
23. Prepare and submit a landscaping concept plan for approval by the Council. The landscaping concept plans must demonstrate methods for shading, paving, screening/buffering landscaping, noise attenuation and streetscape enhancement as needed. Landscaping elements must positively contribute to the overall amenity of the site.
24. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
Avoiding Nuisance
25. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
26. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
27. Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
Advertising Signs
28. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.
No Cost to Council
29. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
30. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
Use
31. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
32. No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.
33. Given the site is located within the 100 year ARI flood extent, the applicant should ensure compensatory cut and fill is undertaken to ensure no reduction in floodplain storage occurs on the development site. This should occur outside of protected vegetation areas.
34. The applicant should verify through hydraulic modelling appropriate treatment measures to rectify the previously detailed potential impacts on flood behaviour resulting from the proposed earthworks and development layout. This may require minor augmentation of the existing levee bund.
35. An updated 100 year ARI flood level of approximately 297.65 m AHD is predicted for Bungil Creek adjacent to the site. It is recommended the development floor level be set above this revised 100 year ARI flood level and include an appropriate freeboard (to be advised by Council).
CARRIED 9/0 |
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Delegated Officer |
Director Planning & Environment |
Status Reports
Executive Services
Item Number: 15.1 |
File Number: D11/30093 |
Subject Heading: Meeting Resolution Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: September 2011 Name of Department: All Departments of Council
Executive Summary: In response to expressed interest from Councillors, the report has been prepared to record and report on the organisation’s performance in actioning resolutions from General Council Meetings.
The first report shows actions that have not yet been completed and has been generated from the Info Council system. The second report is a spreadsheet that has been generated to show outstanding actions from Council meetings held before the introduction of Info Council.
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Resolution No. GM.372.11 Moved Cr Newman Seconded Cr Watson That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Item Number: 15.2 |
File Number: D11/30095 |
Subject Heading: Project Performance Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: September 2011 Name of Department: All Directorates of Council
Executive Summary: This monthly project performance report is presented to Council to provide a snapshot of the organisation’s performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.
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Discussion Cr. Denton requested a further update on the delay of works progress on Fairview Road. In response, the Director of Operations advised he would provide a update on the matter.
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Resolution No. GM.373.11 Moved Cr Price Seconded Cr Denton That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 10.33am
Subject Heading: resumption of standing orders
Council resumed the meeting at 11.05am
Community Service
Item Number: 16.1 |
File Number: D11/29955 |
Subject Heading: Monthly Statistical Report |
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Author and Officer’s Title: Edward Sims, Manager Organisational Performance |
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Month & Year of Report: September 2011 Name of Department: Economic, Business and Tourism Development
Executive Summary: This report provides Council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for September 2011.
Statistics contained in the report and which are illustrated graphically detail:
the level of engagement with businesses within the region, the level of engagement with external investment proponents, the numbers of visitors presenting at Visitor Information Centers (VIC’s)
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Resolution No. GM.374.11 Moved Cr Chambers Seconded Cr Newman That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Organisational Performance |
Item Number: 16.2 |
File Number: D11/30085 |
Subject Heading: Community Development Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: Performance Report for September 2011 Name of Department: Community Services Department
Executive Summary: This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services. |
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Resolution No. GM.375.11 Moved Cr Bartels Seconded Cr Hartley That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Item Number: 16.3 |
File Number: D11/30086 |
Subject Heading: Social Development Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: Performance Report September 2011 Name of Department: Community Services Department
Executive Summary: This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.
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Resolution No. GM.376.11 Moved Cr Denton Seconded Cr Wason That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Corporate Services
Item Number: 17.1 |
File Number: D11/30087 |
Subject Heading: Corporate Governance Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: Performance Report September 2011 Name of Department: Corporate Services and Human Resource Management
Executive Summary: This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas. |
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Resolution No. GM.377.11 Moved Cr Price Seconded Cr Watson That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Planning & Environment
Item Number: 19.1 |
File Number: D11/30083 |
Subject Heading: Planning, Building and Environment Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: September 2011 Name of Department: Planning and Environment
Executive Summary: This monthly report is presented to Council to provide a summary of the organisation’s performance in the Environment, Animal Management and Rural Services areas. |
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Resolution No. GM.378.11 Moved Cr Chambers Seconded Cr Denton That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
LATE ITEM
Item Number: L.1 |
File Number: D11/30677 |
Subject Heading: Management Initiatives |
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Author and Officer’s Title: Paul Bawden, Chief Executive Officer |
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Executive Summary: The purpose of this report is to provide advice and an understanding of current initiatives being pursued with staff to improve operations and management. One of the matters relates to the organisational structure and as such needs to be endorsed by Council. |
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Resolution No. GM.379.11 Moved Cr Watson Seconded Cr Denton That Council note the proposed initiatives in the areas of communication and attraction/retention, and endorse the revised organisational structure.
CARRIED 9/0 |
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Delegated Officer |
Chief Executive Officer |
CONFIDENTIAL ITEMS
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(c) the local government budget;
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
Resolution No. GM.380.11 Moved Cr Chambers Seconded Cr Bartels
That Council close the meeting to the public.
CARRIED 9/0 |
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The Mayor left the Chambers at 12.17pm.
The Mayor entered the Chambers at 12.19pm.
Subject Heading: suspension of standing orders
Council adjourned the meeting for lunch at 12.45pm
Subject Heading: resumption of standing orders
Council resumed the meeting at 11.05am
Resolution No. GM.381.11 Moved Cr Denton Seconded Cr Price
That Council open the meeting to the public.
CARRIED 9/0 |
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PRESENTATION
Lance Smith representing the 2012 Angel Flight Outback Trailblazer provided Council an overview of the event. The event assists with raising money for “Angel Flight” in their provision of delivering medical and financial services to the needy in outback Queensland. The organisation operates from donations received. Lance encourage Council to participate in the 2012 event scheduled for April.
PRESENTATION
Lou Scarpato & Johan representing Futureproof Strategies provided an overview on the proposed new planning scheme for Maranoa Regional Council.
Cr. Hartley left the Chambers at 2.27pm.
Cr. Hartley entered the Chambers at 2.31pm.
Subject Heading: suspension of standing orders
Council adjourned the meeting for at 3.05pm
Subject Heading: resumption of standing orders
Council resumed the meeting at 3.14pm
LATE ITEM
Item Number: L.2 |
File Number: D11/30677 |
Subject Heading: Priority Infrastructure Plans |
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Location: Roma, Wallumbilla, Yuleba, Injune, Mitchell and Surat Author and Officer’s Title: Rob Hayward, Director Planning & Environment |
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Executive Summary: The Queensland Government has recently introduced a maximum infrastructure charging framework for residential and non-residential development under the Sustainable Planning Act, 2009 (SPA) and Draft State planning regulatory provision (adopted charges) Draft SPRP). The Draft SPRP came into effect on July 2011. |
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Resolution No. GM.382.11 Moved Cr Denton Seconded Cr Hartley That Council approves the following actions:-
CARRIED 9/0 |
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Delegated Officer |
Chief Executive Officer |
CONFIDENTIAL ITEMS
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(c) the local government budget;
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
Resolution No. GM.383.11 Moved Cr Hartley Seconded Cr Bartels That Council close the meeting to the public.
CARRIED 9/0 |
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Resolution No. GM.384.11 Moved Cr Price Seconded Cr Newman That Council open the meeting to the public.
CARRIED 9/0 |
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Item Number: 20.1 |
File Number: D11/30082 |
Subject Heading: Business Activities Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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3Month & Year of Report: September 2011 Name of Department: All Departments
Executive Summary: This monthly report is presented to Council to provide a summary of the performance of Council’s business units over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.
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Resolution No. GM.385.11 Moved Cr Bartels Seconded Cr Chambers That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Item Number: 20.2 |
File Number: D11/30588 |
Subject Heading: Request for approval to Call for Expressions of Interest for Sale of Land Location: 29A Bowen Street, Roma. Roma Neighbourhood Centre Applicant: Maranoa Regional Council |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: Council has received an indication of interest in the Roma Neighbourhood Centre site from the adjoining neighbour. At the time of writing one of the owners of the adjoining properties of the Neighbourhood Centre has expressed interest in purchasing the site with the view to altering their development application to incorporate that site.
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Resolution No. GM.386.11 Moved Cr Hartley Seconded Cr Watson That Council approves an Expression of Interest for the sale of Lot 1 SP 152677, 29A Bowen Street, Roma.
CARRIED 9/0 |
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Delegated Officer |
Director of Corporate Services |
Item Number: 20.3 |
File Number: D11/30628 |
Subject Heading: Framework to Address Regional Housing Issues Location: Roma |
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Author and Officer’s Title: Paul Bawden, Chief Executive Officer |
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Executive Summary: The purpose of this report is to provide and understanding of the current issues and opportunities for Council to intervene and improve housing opportunities in the region.
The Report is in Closed Access as a number of proposals with a commercial character are outlined.
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Resolution No. GM.387.11 Moved Cr Newman Seconded Cr Denton That Council:-
1. Endorses further investigation in relation to the recommended actions specified below:-
a) Release Council owned land for long term development b) Provision of Council land for short/medium term development c) Provision of additional developable land to be marketed by Council d) Support ULDA Development e) Release of additional land in regional towns f) Location of work camps g) Social/community housing h) Not for profit sector i) Funding from energy sector
2. That Officers as a matter of urgency prepare a briefing document on the initiatives and rational;
3. That Council be provided a progress report on initiatives at the General Meeting of Council on 14th December 2011.
CARRIED 9/0 |
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Delegated Officer |
Chief Executive Officer |
LATE ITEM
Item Number: L.3 |
File Number: D11/30677 |
Subject Heading: Local government association of queensland (lgaq)internal governance arrangements |
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Location: Maranoa Regional Council Councillor’s Title: Cr. Robert Loughnan |
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Executive Summary: The Local Government Association of Queensland (LGAQ) has contacted Council and sought advice on a matter raised at the recent annual conference. The internal governance arrangements of the Association provide for a series of regions with a proposed change for Maranoa Regional Council from being part of South West district to the Darling Downs district, and renaming this district “Darling Downs – Surat.” |
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Resolution No. GM.388.11 Moved Cr Wason Seconded Cr Denton That Local Government Association of Queensland be advised that Council seeks to remain part of the South West district.
CARRIED 9/0 |
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Delegated Officer |
Chief Executive Officer |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.23pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 9 November 2011, at Roma Administration Centre.
...............………................. ..................................
Mayor. Date.
Officer Report
Meeting: General 9 November 2011 |
Date: 17 October 2011 |
Item Number: 11.1 |
File Number: D11/30614 |
Subject Heading: Surat Basin Corporation - Partner Contribution (Membership) Request
Classification: Open Access
Name of Applicant: Surat Basin Corporation
Location:
Author & Officer’s Title: Tony Klein, Director of Community Services
Executive Summary: The Surat Basin Corporation seeks Council’s renewal of its partner contribution (membership) for 2011/12.
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1. That Council considers its renewal of the Surat Basin Corporation’s partner contribution (membership) for 2011/12. 2. That subject to Council’s continued membership of the Surat Basin Corporation, Council nominate Cr _________ as its representative to the Board of the Surat Basin Corporation.
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Body of Report:
The Surat Basin Corporation (SBC) seeks Council’s renewal of its partnership contribution (membership) for the 2011/12 year. An invoice has been received and the cost of the renewal is $20,000 (including GST) which was the same contribution from Council in the 2010/11 year.
In approving its 2010/11 contribution to the Surat Basin Corporation, Council requested a review of its involvement in the organisation prior to any further financial commitment. Cr Ree Price currently represents Council on the Board of the SBC in an ex-officio capacity with voting rights.
The SBC provides regular updates on its activities and outcomes to Council. Samples of these updates are included as attachments to this report. In addition, the CEO of SBC has provided a draft 2012 plan for the organisation which has not yet been ratified by the Board of the organisation. SBC does not have a current strategic plan. However its 2012 plan outlines its alignment with four of the key initiatives of the Surat Basin Future Directions Statement:
· Planning and Development of Infrastructure
· Building Liveable Communities
· Developing a Skilled Workforce
· Building Economic Resilience and Capturing Opportunities
The SBC intends to deal with these four elements as three key strategic themes:
· Facilitating the delivery of economic and social infrastructure
· Building economic resilience and capturing opportunities
· Meeting the workforce challenge
It is generally accepted that involvement in a wider regional organisation has benefits for Local Government particularly when it comes to advocating change with State and Federal Governments. There are two organisations currently representing Maranoa Regional Council (MRC) from a wider regional context:
· Surat Basin Corporation (SBC) and
· Downs and Surat Basin Alliance of Councils (DASBAC)
SBC represents the areas of Toowoomba Regional Council, Western Downs Regional Council and Maranoa Regional Council. Western Downs Regional Council (WDRC) and MRC contributed financially ($20,000 each) to the SBC in 2010/11 with Toowoomba Regional Council opting not to do so. Western Downs Regional Council has budgeted to renew its partnership agreement with SBC in 2011/12 and is expected to do so.
Toowoomba Regional Council (TRC) has recently facilitated the establishment of Toowoomba Regional Enterprise (TRE), which is seen by that Council as the primary organisation to facilitate economic development in the TRC area. TRC’s financial commitment to TRE is $450,000 per year for three years. In addition, it is TRE’s intention to be acknowledged by the Department of Employment, Economic Development and Innovation (DEEDI) as a Regional Development Organisation which allows it to compete for the Queensland Regional Development Initiative (QRDI) funding of $230,000 per year. TRE will be competing with SBC for these funds.
TRE’s current two focuses are:
· Business attraction and retention
· Infrastructure development
Although it is expected that TRC will continue to have some involvement in SBC, it is not anticipated that TRC will financially contribute to the organisation in 2011/12 to the extent MRC and WDRC have done so in 2010/11.
DASBAC represents the areas of Toowoomba Regional Council, Goondiwindi Regional Council, Southern Downs Regional Council, Western Downs Regional Council and Maranoa Regional Council. The organisation has been operating since March 2010. Membership to DASBAC requires no financial commitment from Council at this stage.
Consultation (internal/external):
Cr Robert Loughnan, Mayor
Cr Ree Price
Paul Bawden, Chief Executive Officer
Ed Sims, Manager Organisational Performance
Graham Secombe, President, Surat Basin Corporation
David Breese, CEO, Surat Basin Corporation
Phil Berting, CEO, Western Downs Regional Council
Shamus Garmany, Principal Economic Development Officer, Toowoomba Regional Council
Shane Charles, CEO, Toowoomba Regional Enterprise
Risk Assessment (Legal, Financial, Political etc.):
Political – as determined by Council in relation to regional cooperation if the membership renewal is not approved.
Policy Implications:
Nil
Financial Resource Implications:
$18,181 (plus GST) allocated in Council’s 2011/12 Budget.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.1(a) To proactively identify and encourage actions which facilitate the sustainable development of the regional economy.
Supporting Documentation:
1View |
Surat Basin Corporation update - March 2011 |
D11/30622 |
2View |
Surat Basin Corporation update - May 2011 |
D11/30623 |
3View |
Surat Basin Corporation update - August 2011 |
D11/30624 |
4View |
Surat Basin Corporation Plan 2012 - Draft - subject to Board ratification |
D11/31320 |
5View |
Final Update - Surat Basin Corporation |
D11/31905 |
Report authorised by:
Surat Basin Corporation Plan 2012 - Draft - subject to Board ratification |
SURAT BASIN CORPORATION PLAN 2012
The Surat Basin Corporation is an incorporated not-for-profit regional economic development organisation. Funding for the Corporations activities are drawn from member subscriptions, partner Regional Council contribution and for specific projects, from State and Federal government grants.
The Surat Basin Corporation’s plan for 2012 aims to compliment Queensland Governments’ Surat Basin Future Directions Statement and the strategies of our Partner Regional Councils by considering strategic issues aligned to 4 of the 6 key elements of the SBFDS:
· Planning and Development of Infrastructure;
· Building Liveable Communities;
· Developing a Skilled Workforce; and
· Building Economic Resilience and Capturing Opportunities.
For ease, the Surat Basin will deal with these 4 elements as 3 key strategic themes:
· Facilitating the delivery of economic and social infrastructure;
· Building economic resilience and capturing opportunities; and
· Meeting the workforce challenge.
These themes will contribute to reaching our strategic goal of Regional Prosperity through Sustainable Economic Development.
Figure 1 – Surat Basin Corporation Key Strategic Themes
Strategy to Task
Dealing with each strategic theme in turn, we will meet the strategic themes through the following tasks and work strands:
Facilitating the delivery of economic and social infrastructure
· Developing a regional infrastructure priority list;
· Lobbying State and Federal government to invest in infrastructure in the Surat Basin region;
· Continuing to play a key role in the Warrego Alliance;
· Lobbying the Major Projects to meet or exceed their EIS obligations; and
· Aspire to be the lead organisation for coordinating and managing affordable housing across the regional on behalf of Maranoa and Western Downs Regional Councils.
Building economic resilience and capturing opportunities
· Increasing the capability and capacity of local businesses through the delivery of training, including:
o Marketing workshops and one-on-one sessions funded through QRDI
o Webinars delivered in partnership with Sales Warrior
o Lean Manufacturing clinics in partnership with Efficiency Works and DEEDI
· Promotion of the region for the purpose of investment attraction;
· Development of investment and employment attraction marketing collateral thorough QRDI funding;
· Planning for the 2013 Surat Basin Regional Conference (to be held in Dalby);
· Supporting regional chambers of commerce through membership of the Chamber of Commerce and Industry Queensland Regional Policy Council;
· Effective lobbying on behalf of regional businesses;
· Development of effective policies to meet the needs of the regions chambers of commerce;
· Lobbying Federal and State Government to mandate increased involvement of local business in Major Project supply chains; and
· Delivering benefits to our members, including:
o Priority information sharing
o Facilitating business intelligence gathering and analysis
o Networking and bespoke introductions to maximise supply chain opportunities
Meeting the workforce challenge
· Continued development of the Surat Basin Corporation website as regional employment attraction vehicle including development of additional interactive content to allow jobseekers to identify employment opportunities in critical skills areas and steer them through the process of gaining qualifications and experience to an employment outcome;
· Driving forward regional workforce development plan through membership of Surat Basin Workforce Taskforce;
· Developing and implementing programmes to meet the workforce challenge through maximising workforce participation of disadvantaged and disengaged groups;
o Culturally and Linguistically Diverse Community African Youth Industry Summer School Program (pilot project to assess delivery model)
· Assisting with industry placement of disadvantaged and disengaged groups from both within and outside the region;
· Acting as the sponsor for the development of a Regional Migration Agreement; and
· Encouraging members to enter use traineeships and apprenticeships to mitigate future workforce shortages.
Key Relationships
The Surat Basin Corporation will work closely with its strategic partners Maranoa and Westerns Downs Regional Councils to deliver synergistic regional effects. The Corporation will also work closely with other key regional stakeholders and enablers including, but not limited to:
Strategic Partners:
· Maranoa Regional Council
· Western Downs Regional Council
Federal Government:
· Department of Education, Employment and Workplace Relations
· Department of Immigration and Citizenship
· Regional Development Australia – Darling Downs and South West Inc
Queensland Government:
· Department of Employment, Economic Development and Innovation
· Department of Education, Training and the Arts
· Southern Queensland Institute of TAFE
Alliance Partner:
· The Australian Industry Engineering and Manufacturing Network Cooperative Limited (AIEMnet)
Other:
· Chamber of Commerce and Industry Queensland
· Lifeline Darling Downs
· Regional Chambers of Commerce
· The Smith Family
· Toowoomba Regional Council
· Toowoomba Regional Enterprise
· USQ
David Breese
Chief Executive Officer
Surat Basin Corporation
Mobile: 0418 149235
Officer Report
Meeting: General 9 November 2011 |
Date: 17 October 2011 |
Item Number: 12.1 |
File Number: D11/30587 |
Subject Heading: Access Licences Fees - Roma, Mitchell and Surat Water Towers
Classification: Open Access
Name of Applicant:
Location: Water Reservoir/Tower Sites Roma, Mitchell and Surat
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: The water reservoirs in Roma, Mitchell, Injune and Surat are the highest points within the towns and telecommunication providers, television and radio stations, emergency services and other users are licensed with the Australian Communications and Media Authority to transmit from the towers.
Council has formal licences to transmit from the Roma reservoir with the Vodafone Network Pty Ltd (Vodafone) and Optus Mobile Pty Limited (Optus) which are due to expire in May 2012. Roma Cabs have also recently submitted an application to place an antenna on the Roma tower.
Council is charging minimal or no fees for service providers to transmit from the towers. It is recommended that Council implement a new fee schedule to recoup costs in providing access to the towers and contribute to the necessary upgrade of safety at the facilities. |
That Council adopt annual licensing fees and charges for transmitters located on water reservoir/tower sites with applicable fees being telecommunication providers $5,000 per annum, television $500 per annum, radio $500 per annum, transport providers $500 per annum, emergency services – free of charge.
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Body of Report:
Optus, Vodaphone, Imparja, SBS television, Radio 4GG Gold Coast and Council all have licences from the Australian Communications and Media Authority to transmit from the Roma Water Tower. Roma Cabs have also indicated their interest in placing an antenna on the tower.
The Department of Community Safety (Queensland Ambulance), Radio 4GG Gold Coast and Bundaberg Broadcasters have licences to transmit from the Mitchell Water Tower. Bundaberg Broadcasters also have a licence to transmit from the Surat Water Tower.
The practice of co-location whereby a number of different telecommunications facilities, often owned by different carriers, are sited in the one location is encouraged as an efficient way to increase service levels and competition while limiting the profusion of new towers and other infrastructure.
Council currently charges Optus and Vodaphone $50 per annum to transmit from the Roma Water Tower on the corner of Bowen and Whip Streets Roma. This fee is significantly less than standard market rates. Other service providers are not charged a fee. Optus paid an initial fee of $25,000 to Roma Town Council and 4GG Gold Coast (previously known as Heartland FM) have advised that they paid an initial fee of $5,000 to Roma Town Council. 4GG Gold Coast have also advised that advertising revenue received from this region is minimal and any significant increase in annual fees could jeopardise the future of their service in this region. 4GG Gold Coast currently pay $150 per annum.
Consultation (internal/external):
Matthew McGoldrick, Director Corporate Services
Emily Wilson, Coordinator Workplace Health Safety
Troy Pettiford, Services Demand and Resources Coordinator
Kieran Gorry, Plumber Mitchell Depot
Steve Murray, Injune Overseer
Risk Assessment (Legal, Financial, Political etc.):
The Mitchell and Injune Water Towers need significant safety improvements to allow safe use of the towers by staff and contractors. Licence fees will contribute to the cost of these necessary upgrades.
Policy Implications:
This resolution will set standard fees for all service providers using the Council water towers to transmit signals including telecommunication providers, radio, television, transport operators and emergency services.
Financial Resource Implications:
Optus and Vodaphone currently pay to Council a licence fee of $50.00 per annum upon receipt of a tax invoice from Council.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
Nil
Report authorised by:
Matthew McGoldrick, Director of Corporate Services
Officer Report
Meeting: General 9 November 2011 |
Date: 10 October 2011 |
Item Number: 12.2 |
File Number: D11/29859 |
Subject Heading: Variation of Access Licence Agreement
Classification: Open Access
Name of Applicant: Optus Mobile Pty Limited
Location: Cnr Bowen and Whip Streets Roma - Roma Water Tower
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: Roma Town Council entered into an agreement with Optus Mobile Pty Limited on 1 February 1999. This agreement allowed Optus Mobile Pty Limited to install a mobile telecommunication facility on the Roma Water Tower and access the facility as required. Optus has advised Council that it plans to install and maintain additional equipment on the water tower and has requested Council’s agreement to this work, through a variation of the existing access licence agreement. |
That Council agree to the variation of the access licence agreement between Council and Optus Mobile Pty Limited to allow for a planned upgrade of telecommunication equipment on the Roma Water Tower subject to Optus securing the necessary building approval and furthermore that Council staff commence negotiations with Optus in regard to securing a new access agreement to replace the existing agreement that is due to expire in May 2012.
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Body of Report:
Council and Optus Mobile Pty Ltd have an existing Access Licence Agreement which permits Optus to access the Roma Water Tower for the purpose of installing receiving and transmission equipment for the reception and transmission of radio signals required in the course of providing mobile telecommunications.
Optus is planning a network rearrangement and under the terms of their Access Licence Agreement, Optus is required to seek a variation of the agreement. Construction drawings showing the planned works is attached for Councillors information.
Council’s Building Services Unit has advised that Optus will need to secure a building approval for the proposed works.
This variation of agreement only allows Optus to undertake the proposed works, it does not extend the existing agreement between Council and Optus that is due to expire in May 2012.
Consultation (internal/external):
Rob Hayward, Director Planning and Environment
Neil Heyer, Building and Planning
Troy Pettiford, Services Demand & Resources Coordinator
Michele Rees, J G Service Pty Ltd (acting on behalf of Optus)
Risk Assessment (Legal, Financial, Political etc.):
Providing access to Council’s Water Towers for transmission purposes has inherent risks associated in regard to allowing access to the towers and licensee’s contractors and employees working at heights. Such risks can be addressed through the Access Licence Agreement.
Policy Implications:
The existing Access Licence Agreement is due to expire in May 2012 and Council and Optus Mobile Pty Ltd will need to negotiate a new agreement prior to this date.
This will provide Council with an opportunity to review which parties it allows to use its water towers for transmission purposes and associated fees charged.
Financial Resource Implications:
Clause 5 of the original Access Licence Agreement provided for a once off payment in 1999 to Council of $25,000 and payment of an annual licence fee of $50.00 subject to the receipt of an invoice from Council.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Proposed Works to Roma Water Tower |
D11/29874 |
Report authorised by:
Matthew McGoldrick, Director of Corporate Services
Officer Report
Meeting: General 9 November 2011 |
Date: 24 October 2011 |
Item Number: 12.3 |
File Number: D11/31205 |
Subject Heading: Financial Delegation Register
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Gemma Lines, Stores and Purchasing Coordinator
Executive Summary: This report recommends to Council that new Delegation Limits be set and that they be allocated to staff in the approved format of the Financial Delegation Register.
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That Council approve the new financial delegation limits and the Financial Delegations as incorporated in the Financial Delegation Register.
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Body of Report:
Due to the implementation of Authority Council is limited to six different purchasing limits. Officers have been allocated a delegation limit similar to their previous limit but in some instances officers have had to be allocated a completely different limit to that which was recorded on the previous register. The new limits are considered appropriate for all the officers positions currently held and managerial responsibilities allocated.
The attached Financial Delegation Register reflects the six different purchasing limits as used in Authority these limits are as follows:
Level 1 - $1.00
Level 2 - $1,000.00
Level 3 - $5,000.00
Level 4 - $40,000.00
Level 5 - $150,000.00
Level 6 - Unlimited
The new system of limits has been in place since the implementation of Authority on the 6th April, 2011. The system works well for electronic requisitioning and ordering. The system works using the Organization Structure, the delegation limits (set out above) and the requirements/parameters for purchasing goods as set out in Council’s Purchasing Policy. The Authority Online Requisitioning and Purchasing system has worked well enough for Council to continue to work within it’s limitations and not change the system to suit Council’s processes and procedures. It is for that reason Council staff have been monitoring the use of the system and are now ready to put the new Financial Delegation Register to Council for adoption.
Consultation (internal/external):
Matthew McGoldrick, Director of Corporate Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.
Supporting Documentation:
1View |
Financial Delegation Register |
D11/31202 |
Report authorised by:
Paul Bawden, Chief Executive Officer
Officer Report
Meeting: General 9 November 2011 |
Date: 30 October 2011 |
Item Number: 13.1 |
File Number: D11/31757 |
Subject Heading: Change of Waste Collection Contractor in Injune
Classification: Open Access
Name of Applicant: Glenda McPhee
Location:
Author & Officer’s Title: Stephen Mow, General Operations Manager
Executive Summary: The current waste collection contractor in Injune is moving out of the Region and is selling her business. The specification for the waste collection tender states that without Council consent the contract cannot be assigned, sub-let or subcontracted.
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1. Council thanks Ms McPhee for her service to the Injune community and wishes her the best for the future.
2. Council advises Ms McPhee that approval to on sell the tender is granted subject to the following:- a. All conditions of the original tender are met by the new owners of the business including completion of all relevant documents. b. Council is advised in writing of the new contractor as soon as it is determined. c. There is no break in service delivery.
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Body of Report:
Glenda Jeanette McPhee was awarded tender 11/32 – Provision of a Domestic Waste Collection and Removal Service for Injune in June 2011.
Ms McPhee has written a letter to Council (attached) indicating that she is moving out of the Region in December and wishes to sell the tender with the business.
The relevant clause in the Specification of Tender states the following:-
14. CONTRACT NOT TO BE ASSIGNED OR SUB-LET
14.1 The Contractor must not without the Council’s prior written consent (which may be granted or withheld in its absolute discretion) transfer or assign its interest under this Contract or sub-let any part of the works or services to be performed by him under the Contract, nor assign his interest in the security provided or in the monies payable or to become payable to him under the Contract. For the purpose of this clause any change in the control or share holding of the Contractor will be deemed to be an assignment of his interest.
14.2 Any assignment, sub-letting or sub-contract made by the Contractor without consent will be binding to have any effect on or be recognised by the Council and each of them will, so far as they relate to the Council be void.
The provision of this service has been in Ms McPhee’s family for a significant number of years first with the Bungil Shire Council and now with the Maranoa Regional Council.
Consultation (internal/external):
Glenda McPhee
Barry Omundson – Director Operations
Gemma Lines – Purchasing Officer
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.5.9(a) To provide an efficient and reliable refuse collection and disposal service for all serviced areas in the region.
Supporting Documentation:
1View |
Letter of request from Glenda McPhee |
D11/31740 |
Report authorised by:
Paul Bawden, Chief Executive Officer
Letter of request from Glenda McPhee |
Maranoa Regional Council Glenda McPhee
1 Cartwright St 18 Annandale St Roma Qld 4455 Injune Qld 4454
18th October 2011
To the Chief Executive Office
Attn: Steve Mow
I write to you in relation to the contract I hold with the Maranoa Regional Council –
TENDER No. 11/32 PROVISION OF A DOMESTIC WASTE COLLECTION AND REMOVAL SERVICE FOR INJUNE
I am looking to relocate to Toowoomba in December 2011 and hence seek your support to sell my contract for the Injune Domestic Waste Collection and Removal Service.
I have several interested parties that are eager to purchase the business and it will be a specification of the sale of the business that the terms and conditions and as such fees pertaining to the service to council must be maintained for the duration of the contract as per the contract until the cessation of the contract in June 2014.
In the meantime and prior to the sale being completed I will ensure that the service continues as per usual.
I would like to take the opportunity to note that in discussions with council staff that it appears to be a significant milestone for this and such services to have been my family’s business for over 70 years working initially for the Bungil Shire Council and subsequently the Maranoa Regional Council.
I would appreciate any further information you may have on what date my father Arthur Frank commenced in the role or working for the council.
I appreciate your time to consider my application and appreciate your support.
Kind regards,
Glenda McPhee