Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 10 July 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 5 July 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 10, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  10 July 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  26 June 2013........................................................................................................ 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Consideration of Elected Member Attendance at Conferences........... 28

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

10.2      Membership in Toowoomba and Surat Basin Enterprise Ltd, 2013-14 30

Prepared by:      Edward Sims, Manager - Major Projects, Economic Development & Tourism

Attachment :       TSBE Sponsorship Renewal................................................. 32

 

11          Community & Commercial Services

11.1      Roma Saleyards Land Purchase.................................................................. 43

Prepared by:      Tony Klein, Director - Community & Commercial Services

Attachment 1:     Site Map................................................................................... 45

Attachment 2:     DNRM land sale offer.............................................................. 49

Attachment 3:     DNRM land sale Agreement.................................................. 54

11.2      Regional Development Australia Fund Round 5 Applications............. 58

Prepared by:      Tony Klein, Director - Community & Commercial Services

 

12          Infrastructure Services

12.1      Roma Airport Master Plan............................................................................... 60

Prepared by:      Ben Jones, Manager - Airports (Roma, Injune & Surat

Attachment 1:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 1 Layout Plans v1.0................................................................................. 63

Attachment 2:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 2 Obstacle Limitation Surfaces v1.0......................................................... 67

Attachment 3:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 3-2 Estimate of Probable Construction Costs v1.0.................... 69

Attachment 4:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 4 Noise Model Report v1.0 .................................................................. 71

Attachment 5:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 5 Car Park Redevelopment Concept v1.0 .............................................. 99

Attachment 6:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 6-1 Airfield Pavement Strategy v1.0 1.................................................... 100

Attachment 7:     YROM07-01 Roma Airport Master Plan 2013-32 Annexure 7 Stakeholder Engagement Log v1.0 ................................... 115

 

13          Development, Facilities & Environmental Services

13.1      Proposed Fees and Charges - Waste....................................................... 120

Prepared by:      Margaret Milla, Coordinator - Waste  

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

20          Confidential Items

 

21          Confidential Items

21.1      Injune District Tourism Association - Request for the construction of a new caravan park

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

22          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 June 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Specialist – Strategic Finance - Claire Alexander.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.12am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/06.2013/31

Moved Cr Chambers                                                     Seconded Cr Denton  

 

That the minutes of the General Meeting (10-12.06.13) held on 12 June 2013 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/25677

Subject Heading:                          Revenue Policy 2013/14

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The purpose of this Revenue Policy is to set out the principles used by Council for:

                                                 

    Levying rates and charges;

    Granting concessions for rates and charges;

    The recovery of unpaid rates and charges; and

    Cost recovery fees and methods.

 

Resolution No. GM/06.2013/32

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council receive and note the document titled “Revenue Policy 2013/14” and in accordance with Section 193 of Local Government Regulation 2012 adopt the 2013/14 Revenue Policy as presented:

1.             Policy Purpose

To comply with the requirements of Chapter 4, Part 1 and Part 2 of the Local Government Act 2009 and Section 169 (2) (c) and Section 193 of the Local Government Regulation 2012 by setting out:

 

(a)        the principles which Council will apply during the 2013/2014 financial year for

 

§ levying rates and charges;

§ granting concessions for rates and charges;

§ the recovery of unpaid rates and charges;

§ cost-recovery fees and methods;

 

(b)        the purpose of the concessions; and

 

(c) the extent to which physical and social infrastructure costs for a new development are to be funded by charges for the development.

 

2.         Policy Scope

The Revenue Policy applies to revenue raised by rates, utility charges, fees and charges.

This policy applies to the making, levying, recovery and concessions for rates and utility charges and the setting of regulatory and commercial fees and charges for Council.

3.         Definitions

Council means Maranoa Regional Council

Act  means Local Government Act 2009

Pensioner  means a person who is the holder of a pensioner concession card issued by the department of the Commonwealth responsible for administering the Social Security Act 1991 (Cwlth) or the Veterans’ Entitlements Act 1986 (Cwlth).

Regulation  means Local Government Regulation 2012

All other definitions are as per the Local Government Act 2009 and the Local Government Regulation 2012.


4.         Introduction

       In accordance with the provisions of the Local Government Act 2009 and Local Government Regulation 2012, Council is required to prepare and adopt by resolution a Revenue Policy.

            Council’s Revenue Policy is based on the following principles;

(a)         Fairness & Equity – by ensuring the consistent application of lawful rating and charging principles without bias;

(b)         Transparency - by communicating the Council’s charging processes and each ratepayer’s responsibility under the rating system;

 

(c)         Efficiency - by having a rating regime that is cost effective to administer;

(d)         Sustainability – to support the financial strategies for the delivery of infrastructure and services identified in Council’s short, medium and long term planning.

(e)         Flexibility within agreed parameters - by providing payment arrangements to assist ratepayers in meeting their rate commitments

Council will apply these principles when:

§     Making rates and charges;

§     Levying rates and charges;

§     Recovering rates and charges;

§     Granting and administering rates and charges concessions;

§     Charging for local government services and facilities;

§     Charging for business activities (subject to the National Competition Policy);

§     Funding Council infrastructure.

 

5.         Making and Levying of Rates and Charges

            Council’s application of the above principles in making and levying of Rates and Charges for the 2013/2014 financial year are detailed as follows:

5.1       General Rates

General rates are set each year to assist Council in raising sufficient revenue to provide services to the community (exclusive of water, sewerage and cleansing/waste management utilities).

 

Council recognises that different categories of land use will generate different needs and requirements for Council services and facilities.  Council also recognises that it will incur a different level of resources expenditure to provide the necessary services and facilities and therefore has opted for a system of differential General Rating to meet its needs.

 

 

5.1.1    Differential General Rates

 

Council considers that the use of differential general rates allows the following factors to be taken into account in determining how the general rate revenue is to be raised which would not be possible if only one general rate were adopted:

 

(a)           the relative effects of various land uses on the requirements for, level of, and the cost of providing Council facilities and services;

(b)           movements and variations in the Unimproved Capital Value (UCV) both within categories and between categories of land use which affect the level of rates and issues such as ‘fairness’ and ‘equity’;

(c)           location and access to services; and

(d)           amount of the Unimproved Capital Value (UCV) and the rate payable.

 

                     To ensure that owners of land across all differential categories contribute equitably to the cost of common services, Council will apply a minimum rate to each differential rating category.

 

 

5.2      Utility Charges – Water, Sewerage and Waste Management Services

In general, Council will be guided by the principle of user pays in the making of charges that relate to the provision of water, sewerage and waste management services. 

 

Wherever possible, those receiving the benefits of a utility service will pay for the service received through the relevant utility charge.  Council will annually review its utility charges and other fees for service to ensure that revenues are meeting intended program goals and are keeping pace with the cost of providing the service.

 

5.3  Special and Separate Rates and Charges

Council may consider levying special and separate rates and charges when appropriate, to recover the costs associated with a particular service, project or facility that provides direct or additional benefit to the ratepayers or class of ratepayer.

 

6.             Granting of Rebates and Concessions

6.1     Guiding Principles

In accordance with Chapter 4 Part 10 of the Local Government Regulation 2012 Council may grant a concession for rates and charges.  In exercising these concession powers Council will be guided by the principles of equity and transparency by:

§ Applying the same treatment to ratepayers with similar circumstances;

§ Making clear the requirements necessary to receive concessions;

 

Consideration may be given by Council to granting a class concession in the event that all or part of the local government area is declared a natural disaster area by the State Government.

 

6.2       The Purpose of Concessions

In accordance with Section 120 (1) of the Local Government Regulation 2012, Council may grant a concession in 2013/2014 for the owner categories, or in some circumstances occupier categories, and properties used for the listed purposes. 


 

(a)         Pensioner Concession

Eligible pensioners as defined in Schedule 8 of the Local Government Regulation 2012 may be granted a concession on general rates.

 

(b)        Non-Profit Community Organisation Concession

In accordance with Section 120 (1) (b) of the Local Government Regulation 2012, a concession may be granted if Council is satisfied that the land is used for community purposes and is operated on a not-for-profit basis. 

 

The purpose of these concessions is to encourage and support certain not-for-profit and charitable organisations where the land use is considered to contribute to the health and well being of the community and the social enrichment of residents.

 

(c)         Hardship Concession

Council may grant a concession where it can demonstrate that the payment of the rates or charges will cause extreme hardship to the land owner.

 

(d)        Other Concessions

Council will receive and consider applications from ratepayers where Council is satisfied that the application meets the eligibility criteria as provided for in Section 120(1) of the Local Government Regulation 2012. Applications for concessions under this section will be considered and determined by Council on a case by case basis. 

 

7.            Recovery of Unpaid Amounts of Rates and Charges

Council will exercise its rates recovery powers pursuant to the provisions of Chapter 4 Part 12 of the Local Government Regulation 2012 in order to reduce the overall rate burden on ratepayers, and will be guided by the principles of:

§     Fainess & Equity - by treating all ratepayers in similar circumstances in the same manner; and by making every attempt to follow-up on outstanding rates and charges prior to taking legal action;

§     Transparency – by making clear the obligations of ratepayers and the processes used by Council in assisting them meet their obligations;

§     Efficiency – by making the process used to recover outstanding rates and charges simple to administer and cost-effective.

§     Flexibility – by providing ratepayers with a number of options to meet their rate obligations;

 

8.            Charges for Local Government Services and Facilities

 

With the exception of fees and charges associated with Council’s Business Activities, there are broadly two types of fees and charges:

 


8.1     Cost Recovery (‘Regulatory’) Fees and Charges (s 97 of the Local Government Act 2009)

These are fees under a local law or a resolution, which involve:

 

(a)      an application for the issue or renewal of a licence, permit, registration or other approval under a Local Government Act (an application fee); or

(b)     recording a change of ownership of land; or

(c)     giving information kept under a Local Government Act;

 

A cost recovery fee must not be more than the cost to Council of taking the action for which the fee is charged.

 

Whilst Council notes that, pursuant to Section 97 of the Local Government Act 2009 it may introduce a tax component into a regulatory fee in order to achieve a social or other objective, it is not Council’s intention to encompass a tax in any regulatory fee.  Accordingly, Council will not recover more than the cost of administering the regulatory regime.

 

8.2          Other (‘Commercial’) Fees & Charges

Council will apply, as a minimum and as far as practicable, the principle of full cost recovery (including overheads) in setting charges for services and facilities, including community or non-profit organisations.

 

Council may give consideration to charging at less than the full cost of the service / facility when it considers it appropriate to do so in order to achieve social, economic or environmental goals.  In making any such decision the reason for the decision will be clearly set out in the resolution, together with the estimated amount of revenue to be foregone in the subject year.

 

When the service or facility supplied is of a commercial nature, then Council will give consideration to including a ‘return on investment’ element in the charge.  Such consideration will be made on a case by case basis.

 

 

9.            Fees & Charges for Business Activities (Subject to National Competition Policy)

 

In setting charges for a business under National Competition Policy reforms, Council’s pricing strategy will apply full cost pricing principles whilst also meeting other economic, efficiency and social objectives.  Full cost pricing means that on average, prices should fully recover all the relevant costs of supplying a product or service including:

 

(a)           direct costs;

(b)           indirect non-capital costs;

(c)           capital costs (includes return on capital, interest payments, debt guarantee fees and return of capital (depreciation));

(d)           tax equivalent adjustments; and

(e)           other competitive neutrality adjustments.

 

Council may decide to apply charges at less than full cost pricing in order to achieve social, economic, environmental or other objective.  In making any such decision the reason for the decision will be clearly set out in the resolution together with the estimated amount of revenue to be foregone in the subject year.

 

When any such decision is applied to a Commercialised Business Unit, the direction to the Commercialised Business Unit will be recognised as a ‘community service obligation’ and a subsidy shall be paid to the Commercialised Business Unit and that subsidy shall be recognised in the accounts of the Commercialised Business Unit.

10.          Funding of New Development

To minimise the impact of physical and social infrastructure charges on the efficiency of the local economy Council will be guided by the principle of user pays in the making of physical and social infrastructure charges for new development, to the extent permissible by law.  Council may depart from applying this principle if it is determined by Council that it is in the community interest to do so.

11.        Related Policies and Legislation

Local Government Act 2009

Local Government Regulation 2012

 

12.        Associated Documents

Revenue Statement 2013/2014

Fees and Charges Register 2013/2014

 

13.        Policy Review

The Revenue Policy shall be reviewed annually and in sufficient time to allow an annual budget that is consistent with the revenue policy to be adopted for the next financial year.

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

Item Number:                                   10.2

File Number: D13/25751

Subject Heading:                          Register of General CosT-Recovery Fees and    Commercial Charges 2013/14

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

A briefing paper was prepared in relation to the 2013/14 Budget Parameters and timetable, and was presented to a Council workshop in March 2013. As outlined in the briefing paper, a 4% increase from the 2012/13 fees and charges has been recommended.  This increase takes into account the Local Government Association of Queensland Council Cost index of 3.3% and Council’s Enterprise Bargaining Agreement of 4%.

 

Managers responsible for cost-recovery fees were advised to set fees so as to recover costs incurred by Council;  further that such fees should not exceed the actual cost incurred by Council in delivering the service for which the fee is charged. For commercial fees and charges, these fees were calculated as cost plus “profit” including 10% Goods and Services Tax (GST).

 

A detailed comparison of the 2013/14 general fees and commercial charges to the previous year’s (2012/13) fees and charges was provided in hard copy:  Draft Register of Fees and Commercial Charges 2013/14.

 

A description of the Local Government Act 2009 provisions relating to fees and charges was provided as part of the agenda report.

 

 

Further, a letter dated 30 May 2013, received on 20 June 2013 from the Roma Livestock Agents Association Incorporated in relation to the Saleyards Fees & Charges was also tabled with the agenda report.

 

Discussion:

A ‘Mover’ and ‘Seconder’ was recorded for the motion, however, no vote was taken on the motion at that time, to enable Councillors to identify amendments to the Register of General Cost-Recovery Fees and Commercial Fees & Charges.  Council determined that the draft motion, as recorded below, should lay on the table for further discussion at a later point during the meeting. 

 

Moved Cr Wason                                                          Seconded Cr Flynn  

That Council:

 

1.       Receive and note the report titled “Register of General Cost Recovery Fees and Commercial Charges 2013/14;

 

2.       Adopt the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2013/14 (Tabled copy), including proposed amendments;

 

3.       Resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 applies:

 

          (i)            the applicant is the person liable to pay these fees; and

 

          (ii)           the fee must be paid at or before the time the application is lodged; and

 

4.       Delegate to the Chief Executive Officer the power to amend commercial charges to which section 262 (3) (c) of the Local Government Act 2009 applies.

 

5.       Approve the omission of fees and charges for quarry materials and services in the Register of General Cost-Recovery Fees and Commercial Charges 2013/14.

 

NO VOTE TAKEN

 

Item Number:                                   10.3

File Number: D13/26412

Subject Heading:                          Consideration of Elected Member Attendance at Conferences

Location:                                          Bowen Hills – Brisbane

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/06.2013/33

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council approve the attendance of the Mayor at the LGAQ Disaster Management Summit on 9 - 10 July 2013 in Bowen Hills – Brisbane. 

 

CARRIED                                                                                                                 9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/22785

Subject Heading:                          Animating Spaces Grant

Author and Officer’s Title:                Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

Council support was sought to apply for an Animating Spaces Grant.

 

Resolution No. GM/06.2013/34

Moved Cr Flynn                                                            Seconded Cr Chambers  

That:

 

1.       Council provide support for an Animating Spaces Grant application;

 

2.       If the funding is not forthcoming, the $10,000 be included for consideration in the first budget review for the 2013/14 financial year.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                   11.2

File Number: D13/25676

Subject Heading:                          Council Employee Housing Maintenance Procedure

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

Council manages a large portfolio of properties across a number of different programs. The report outlined the maintenance process for Council Housing and included relevant strategies to ensure the properties are inspected and maintained to an acceptable standard as per the Residential Tenancies and Rooming Accommodation Act 2008.

 

Resolution No. GM/06.2013/35

Moved Cr Wason                                                          Seconded Cr Schefe  

That Council receive and note the report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Social Services

 

 

 

 


 

Item Number:                                   11.3

File Number: D13/26605

Subject Heading:                          Budget Consideration for Leichhardt 200th Anniversary Commemorative Celebrations at Muckadilla

Author and Officer’s Title:                Katrina Marsh, (Acting) Manager – Community Development

Executive Summary: 

Budgetary consideration is required for the 2013/14 financial year for commemorative celebrations of the 200th anniversary of the birth of Ludwig Leichhart in the form of a monument at Muckadilla that is to be created in consultation with the Muckadilla Community, Roma Tourism Association and Western Star.

 

Resolution No. GM/06.2013/36

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

1.       Endorse $2,000 for referral to the 2013/14 budget deliberations for the commemorative monument of the 200th anniversary of the birth of Ludwig Leichhardt at Muckadilla;

 

2.      Authorise officers to proceed with discussions with the letter’s authors  in relation to linkages with the Placemaking project.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Manager - Community Development

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/22648

Subject Heading:                          Culvert and Cement Floodway - Gunnewin East Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request for Gunnewin East Road to have culverts and cement floodways constructed in gullies.

 

Resolution No. GM/06.2013/37

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:

 

1.       Consider this request in future budget deliberations;

 

2.       Be provided with a summary of customer requests for works received since the budget workshops to enable prioritisation for future budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.2

File Number: D13/24727

Subject Heading:                          Endorsing the proposed Local Roads of            Regional Significance

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure           Planning

Executive Summary: 

Maranoa Regional Council is a member of the South West Regional Road Group (SWRRG), and as such Council is required to formally endorse nominated Local Roads of Regional Significance within the Maranoa region.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, to allow Porftolio Chair for Rural Roads & Tourism, Cr. Price, an opportunity to clarify a number of points concerning recommended roads for inclusion on the listing of local roads of regional significance.

 

ACTION:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

Item Number:                                   12.3

File Number: D13/24786

Subject Heading:                          Adoption of Dust Seal Policy

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council periodically receives requests for dust seals in front of properties. Council’s formal adoption of the Dust Seal Policy will streamline the process.

 

 

 

Resolution No. GM/06.2013/38

Moved Cr Price                                                             Seconded Cr Schefe  

That Council adopt the Dust Seal Policy as presented.

 

POLICY PURPOSE

 

There are a number of properties within the Region where dwellings are situated in relatively close proximity to unsealed sections of roads and as a result of these circumstances, suffer considerable dust ingress.

 

This policy allows Council to accept voluntary monetary contributions from residents to allow for the full or partial self-funding of dust sealing of unsealed (gravel) roads, subject to the rules and conditions contained within this policy.

 

Wherever possible a dust seal shall be a 7 metre wide seal to maximize the benefit of the seal to the property owner and to minimise edge breaks and deterioration of the seal. The seal shall have a minimum length of 200m.

 

 

POLICY SCOPE

 

This policy provides the community with some opportunity to voluntarily partially or wholly self-fund the dust sealing of roads adjacent to their property and provides property owners with the guidelines for the sealing of unsealed rural roads, under the care and control of Council, to minimise dust.

 

This policy does not propose to substitute or offer an alternative to the requirements of Council’s Town Planning Schemes or development approvals.

 

This policy applies to all requests made to Council for the application of seals in front of residences in close proximity to unsealed rural roads under the care and control of Maranoa Regional Council.

 

This policy does not relate to the sealing of driveways.

 

This Policy applies to all community members.

 

DEFINITIONS

N/a

 

POLICY STATEMENT/DETAILS

 

  1.             Requests and processes

1.1     Requests for the sealing of gravel roads are to be made to Council in writing.  A responsible officer of Council will inspect the dust seal location and provide a report on the construction requirements and cost estimate to Council for a resolution.

1.2     The location of the dust seal is to be taken into account when reporting to Council.  Consideration is to be given to the proximity to existing and future planned sealed sections and the difficulty and costs associated with maintenance and renewal of sections distant from other sealed sections.

1.3     Following the resolution, Council will formally respond to the applicant, advising of its consideration of the request, and if work is planned to proceed, the cost estimate of the works.

 

  1.             Road Condition and Restrictions

2.1     Council will assess the suitability of gravel road segments on a merit basis for suitability of the application of a dust seal.

2.2     The road is to be constructed to a standard that is consistent with the speed environment of the road where the seal is being applied.  Wherever practical roads will be sealed to a width of 7m or that which is consistent with Council’s standards.

2.3     Before applying any dust seal, the length of road must meet the following standards.:

(a)      The existing gravel road alignment must be both vertically and horizontally “acceptable” such that no realignment in the future is required;

(b)     The existing gravel pavement is generally sound and stable following many years of compaction by traffic;

(c)      Only a thin layer of surface preparation gravel is necessary in order to enable a surface to be prepared for a bitumen seal; and

(d)      That the seal width be the minimum required to cater for the expected traffic level.

 

If the road does not meet all of these standards, then upgrade works shall be undertaken and recovered in accordance with section 3.

 

2.4     The seal is to have a minimum length of 200 metres.

2.5     Dust sealing of longer lengths of roads may be achieved by a group of residents cooperatively working together.

2.6     Council will manage the works.  A contractor working directly for the property owner is not permitted.

 

  1.             Costs, Subsidies and Allocation

3.1     The total cost, from which the voluntarily self-funded portion will be calculated, will include the dust seal as well as formation reconstruction, pavement reconstruction and drainage reconstruction, where considered necessary

3.2     Council may offer a subsidy of up to 50% of the total costs of the works with the actual percentage of subsidy to be determined on an annual basis as part of Council’s budget deliberations. 

3.3     The value of total funds allocated to subsidise dust seal projects shall be determined on an annual basis as part of Council’s budget deliberations. 

3.4     Council will provide a cost estimate for the works prior to commencement; however, the final costs of the works will be based on actual costs upon completion.

3.5     Council's cost estimate will be calculated using all appropriate overhead costs (i.e. on-costs) however Council will not seek a profit from the delivery of the dust seal.

3.6     Council will not accept any offer that is conditional on Council making a contribution exceeding 50%.

3.7     The priority decisions of Council's works program will be made without regard to the potential or otherwise of a contribution under this policy.

 

4.  Scheduling of Works

4.1     The voluntary, partially or wholly self-funded dust seal, if approved, will be included in Council's works program to suit resources and programming.

4.2     The voluntary, partially self-funded dust seal will not take priority over existing public works programs.

4.3     Sealing works are generally undertaken during the summer periods, when warmer weather is experienced.

 

5.  Conditions and Obligations

5.1     Council accepts the voluntary partially or wholly self-funded dust seal contribution without any preferential maintenance commitment, or obligation, in favour of the completed dust seal works.

5.2     Council will take ownership of the completed dust seal works and manage the improved road asset in accordance with Council's existing programs and practices.  All future maintenance work will be at Council’s expense except where damage can be attributed to the property owner.

5.3     The voluntary self-funded contributor will not have any authority or exercise any rights over the works by Council during or after construction.

5.4     Payment for cost of the works will be made prior to commencement of works and will be based on the cost estimate provided.  Final costs shall be reconciled at completion of the works.  Either party, as necessary, will adjust payment within 30 days of notification of final costs.

5.5     Prior to Council undertaking the work, it will be necessary for the landholder to sign and execute an agreement prepared by Council confirming the conditions and obligations of this policy.

5.6     Acceptance of a contribution does not imply acceptance by Council of the work as satisfying any existing or future condition of development consent.

 

RELATED POLICIES AND LEGISLATION

Nil

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

 

Item Number:                                   12.4

File Number: D13/24891

Subject Heading:                          Capital Project - Culvert - CNR Short and Creek Streets

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request that culverts be installed on the corner of Creek Street and Short Street, Amby.

 

Discussion:

Council discussed the broader strategic focus required in addressing flood mitigation for the township of Amby.

 

Resolution No. GM/06.2013/39

Moved Cr Newman                                                       Seconded Cr Wason  

That the applicant be advised that Flood Mitigation is a priority for Council – noting that the Township of Amby requires a strategic approach in addressing the broader flood mitigation requirements for the town, and will work with consultants in identifying immediate priorites.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

Cr. Flynn left the Chambers at 9.52am.

Cr. Flynn entered the Chamber at 9.53am.

 

Item Number:                                   12.5

File Number: D13/25435

Subject Heading:                          Langton Avenue, Yuleba

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

A resident has approached Council with concerns  as to his potential individual level of liability resulting from a street known as Langton Avenue being constructed on a parcel of land owned by him.

 

Resolution No. GM/06.2013/40

Moved Cr Denton                                                          Seconded Cr Wason  

That:

 

1.       Council authorise the Chief Executive Officer or delegate to commence negotiations with affected parties,  with a view to maintaining the road as a public roadway;

 

2.       Officers inform Council of the outcome of those negotiations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/25917

Subject Heading:                          Resumption of Land - Mitchell

Location:                                          Lot 125 on Crown Plan DUB538, Lot 128 on Crown Plan DL500,Lot 6 on Crown Plan DUB538

Applicant:                                         Department of Transport and Main Roads

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Transport and Main Roads has advised Council that it will require acquisition of parts of Lot 125 on Crown Plan DUB538 (Bore Reserve),Lot 128 on Crown Plan DL500 (Camping and Water Reserve), Lot 6 on Crown Plan DUB538 (Unallocated State Land). The department requires Council to advise whether it has any objection to the resumption of this land.

 

 

Resolution No. GM/06.2013/41

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council advise the Department of Transport and Main Roads that Council does not object to the resumption of approximately 438.3 square metres from Lot 125 on Crown Plan DUB538, approximately 6,502 square metres from Lot 128 on Crown Plan DL500, approximately 6,830 square metres from Lot 6 on Crown Plan DUB538 for the purpose of road realignment.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                   13.2

File Number: D13/25939

Subject Heading:                          Commercial Tenancy Agreement

Location:                                          41-45 Hutton Street Injune

Applicant:                                         Injune Blue Light Association, Injune Youth Group, Injune Swimming Club, and Blue Care Injune

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

In January 2012 Council entered into a Commercial Tenancy Agreement with Queensland Blue Light Association Injune, Injune Youth Group and the Injune Swimming Club which allowed the groups’ use of the premises at 41-45 Hutton Street Injune. Blue Care Injune has from time to time shared in the use of the premises.  The tenancy agreement expired on 18 January 2013.

 

Resolution No. GM/06.2013/42

Moved Cr Denton                                                          Seconded Cr Flynn  

That:

 

1.          Council enter into a Commercial Tenancy Agreement with Queensland Blue Light Association, Injune Youth Group, Injune Swimming Club and Injune Blue Care for a period of one (1) year,  with Council to pay all outgoings, being (rates, electricity, water and bulding insurance);

 

2.          This offer be subject to all groups continuing a cooperative, shared use arrangement with other community organisations;

 

3.          Rent not be charged to any parties under the Tenancy Agreement;  further, no parties  covered under the Tenancy Agreement are to charge other groups rent for use of the facility. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

  

Late ItemS

 

Item Number:                                   L.2

File Number: D13/26999

Subject Heading:                          Simpsons Creek Crossing Realignment– Mt Owen Access Road

Location:                                          Mt Owen Road off Munaweena Road

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Councillors and Council Officers recently received a request from property owners on the Mt Owen Access Road to not give effect to NDRRA funded repairs to the existing Simpsons Ck Crossing.  It is asserted that a new alignment, surveyed some time ago, should be constructed instead.   This would also enable access to be retained while construction is underway on the new alignment. 

 

Discussion:

Cr. Chambers acknowledged the  prompt response of staff in addressing this request.

 

Resolution No. GM/06.2013/43

Moved Cr Price                                                             Seconded Cr Denton  

 

That Council:

 

1.       Proceed with the construction of a crossing at Simpsons Ck on the Mt Owen Access Road, using the surveyed realignment;  

 

2.       Use NDRRA funding for the project, accepting a cap on the recommended value for the project, with Council to be paid actual costs up to the capped amount, and accepting that Council will be required to meet any cost overrun.

 

3.       Allow the construction of the realigned crossing by way of a variation to an existing contract entered into with NJ Contracting for NDRRA works in this area given the fact that:

·          NJ Contracting are presently established in this particular area performing NDRRA works; and

·          Their schedule of rates which will be used to determine the construction cost were comparable to rates submitted by other tenderers. 

 

On this basis, Council is in a position to claim Exception for entering into a medium sized contract without first going to tender or seeking competitive quotes, in accordance with Section 235 (a) of the Local Government Regulation 2012, by resolving that it is satisfied that there is only one (1) supplier who is reasonably available to perform the works.  Further that Council use R2R funding for the funding balance estimated at $43,200 (Excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 


 

Item Number:                                   L.1

File Number: D13/26824

Subject Heading:                          Maranoa Retirement Village Gates

Location:                                          Mitchell

Applicant:                                         Queensland Health - Mitchell Multi Purpose Health Service Community Advisory Network

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Queensland Health, through the Mitchell Multi Purpose Health Service Community Advisory Network, has requested that Council donate the front entrance gates of the Maranoa Retirement Village to the group.

 

Resolution No. GM/06.2013/44

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

1.       Donate the front entrance gates of the Maranoa Retirement Village to Queensland Health through the Mitchell Multi Purpose Health Service Community Advisory Network on the basis that the group arrange for the removal of the gates;  and

 

2.      Construct and install a steel swinging  gate (hinged and latched) for location on the site, at Council’s expense.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Community & Commercial Services

 

  

Item Number:                                   L.3

File Number: D13/27127

Subject Heading:                          2011/12 Annual Report

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

As prescribed under the Local Government Regulation 2012, Council is required to prepare an annual report for each financial year. Council wrote to the Minister for Local Government, Community Recovery and Resilience, requesting an extension of time for adoption of Council’s 2011/12 Annual Report.  This extension was granted until 27 June 2013.

 

Discussion:

The Chief Executive Officer advised Council that the 2011/12 Annual Report could not be adopted in its entirety by Council until such time as the Queensland Audit Office had released, to Council, a signed Auditor-General’s Audit Report about the General Purpose Financial Statements.  The Chief Executive Officer further advised that the receipt of same may be provided prior to close of the meeting.  On that basis Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

LATE CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(a)   The appointment, dismissal or discipline of employees

                                     

 

Resolution No. GM/06.2013/45

Moved Cr O'Neil                                                            Seconded Cr Wason

That Council close the meeting to the public at 10.11am.

 

CARRIED                                                                                                                      9/0

 

 

Councillors Price & Wason declared a ‘Conflict of Interest’ in item LC.1 – “Proposed Change to Organisational Structure,” due to the organisational changes recommended being relevant to their respective family members - being considered for employment, or currently employed with Council, and left the Chamber at 10.11am and 10.14am respectively, taking no further part in discussions on the matter.  In the case of Councillor Price, the person is the partner of their son, and in the case of Councillor Wason, the person is his son.

 

 

Resolution No. GM/06.2013/46

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council open the meeting to the public at 10.18am.

 

CARRIED                                                                                                                      7/0

 

Councillors Price & Wason did not return to the Chamber, having declared a ‘Conflict of Interest’ in the following item, and did not take part in debate on the matter.

 

Item Number:                                   LC.1

File Number: D13/26877

Subject Heading:                          Proposed Change to Organisational Structure

Author and Officer’s Title:                Elizabeth  Elmes, (Acting) Support Officer - Office of the CEO

Executive Summary: 

Since adoption of the Organisational Structure at the last Council meeting, some additional minor changes have been identified as being required. Council’s approval is sought.

 

Resolution No. GM/06.2013/47

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council:

 

1.       Adopt the requested changes to the Organisational Structure;

 

2.       Approve the short-term employment of a Student Engineer as recommended by the Chief Executive Officer.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

(Acting) Support Officer - Office of the CEO

 

At cessation of discussion and debate on the abovementioned item, Councillors Price & Wason entered the Chamber at 10.19am.

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.19am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.40am.

 

 

Item Number:                                   10.2

File Number: D13/25751

Subject Heading:                          Register of General Cost-Recovery Fees and    Commercial Charges 2013/14

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

A briefing paper was prepared in relation to the 2013/14 Budget Parameters and timetable, and was presented to a Council workshop in March 2013. As outlined in the briefing paper, a 4% increase from the 2012/13 fees and charges has been recommended.  This increase takes into account the Local Government Association of Queensland Council Cost index of 3.3% and Council’s Enterprise Bargaining Agreement of 4%.

 

Managers responsible for cost-recovery fees were advised to set fees so as to recover costs incurred by Council;  further that such fees should not exceed the actual cost incurred by Council in delivering the service for which the fee is charged. For commercial fees and charges, these fees were calculated as cost plus “profit” including 10% Goods and Services Tax (GST).

 

A detailed comparison of the 2013/14 general fees and commercial charges to the previous year’s (2012/13) fees and charges was provided in hard copy:  Draft Register of Fees and Commercial Charges 2013/14.

 

A description of the Local Government Act 2009 provisions relating to fees and charges was provided as part of the agenda report.

 

Further, a letter dated 30 May 2013, received on 20 June 2013 from the Roma Livestock Agents Association Incorporated in relation to the Saleyards Fees & Charges was also tabled with the agenda report.

 

Council had determined earlier during the meeting that the matter should lay on the table for further discussion at a later point during the meeting, in order for Councillors to identify amendments to the presented Draft Register of Fees and Commercial Charges 2013/14.  Council again commenced discussions.

 

 

Resolution No. GM/06.2013/48

Moved Cr Wason                                                          Seconded Cr Flynn  

That Council:

 

1.       Receive and note the report titled “Register of General Cost Recovery Fees and Commercial Charges 2013/14;

 

2.       Adopt the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2013/14 as presented, subject to the amendments specified in the table included with this item;

 

3.       Resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 applies:

 

(i)     the applicant is the person liable to pay these fees; and

 

(ii)    the fee must be paid at or before the time the application is lodged; and

 

4.       Delegate to the Chief Executive Officer the power to amend commercial charges to which section 262 (3) (c) of the Local Government Act 2009 applies.

 

5.       Approve the omission of fees and charges for quarry materials and services in the Register of General Cost-Recovery Fees and Commercial Charges 2013/14.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance


 

 

 

 


 

 

 

Item Number:                                   12.2

File Number: D13/24727

Subject Heading:                          Endorsing the proposed Local Roads of            Regional Significance

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Maranoa Regional Council is a member of the South West Regional Road Group (SWRRG), and as such Council is required to formally endorse nominated Local Roads of Regional Significance within the Maranoa region. This matter had been previously been left on the table for further discussion at a later point during the meeting. Discussions again commenced.

 

Resolution No. GM/06.2013/49

Moved Cr Price                                                             Seconded Cr Schefe  

That Council endorse nominated Local Roads of Regional Significance and submit the list to the SWRRG for approval – noting Council’s intention to review the list annually as part of budget deliberations.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   L.3

File Number: D13/27127

Subject Heading:                          2011/12 Annual Report

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

As prescribed under the Local Government Regulation 2012, Council is required to prepare an annual report for each financial year. Council wrote to the Minister for Local Government, Community Recovery and Resilience, requesting an extension of time for adoption of Council’s 2011/12 Annual Report.  This extension was granted until 27 June 2013. This item was left on the table for further discussion at a later point during the meeting pending advice from the Queensland Audit Office on the progress of the Audit Certificate. Council again commenced discussion on the item.

 

Discussion: 

The Chief Executive Officer advised Councillors that the Audit Certificate had not been formally received, and recommended the following course of action, as identified in the Resolution below.

 

 

 

Resolution No. GM/06.2013/50

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That:

 

1.       Council receive the 2011/12 Annual Report as presented, comprising 3 Sections:

 

·                 Part 1 – Regional and Council information and annual report compliance details;

·                 Part 2 - Community Financial Report and General Purpose Financial Statements;

·                 Part 3 - Council’s progress towards achieving goals outlined in the Community,       Corporate and Operational Plans.

 

2.       It be noted that receipt of the Audit Certificate, to be issued by  the Queensland Audit Office, will be circulated to Councillors, as soon as it is formally received by the Chief Executive Officer and Manager Financial Operations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.11pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 10 July 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  10 July 2013

Officer Report

Meeting: General  10 July 2013

Date: 4 July 2013

Item Number: 10.1

File Number: D13/28786

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Rockhampton

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Officer’s Recommendation:

That Council approve the attendance of Cr. Wendy Newman at the Queensland Regional Arts and Culture Conference 2013 on 22 - 23 August 2013 in Rockhampton.

 

 

Body of Report:

Cr. Newman has indicated an interest in attending the upcoming Queensland Regional Arts and Culture Conference 2013, in her role Councillor delegate on the Regional Arts Development Committee.

 

This biennial conference brings together key stakeholders from the regional arts and culture sector in Queensland and beyond, and provides an opportunity for delegates to build knowledge, skills and networks.

 

The program features talks, workshops and panels that focus on vibrant arts communities, regional identities, urban activation, cultural tourism and community participation.

Consultation (internal/external):

Cr. Wendy Newman

Katrina Marsh – Manager – Community Development MRC

Risk Assessment (Legal, Financial, Political etc.):

The act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy (In the instance that funding of attendance is not covered in full, or in part, under Council’s RADF Budget for 2013/14).

Financial Resource Implications:

Estimated Costs

Registration:                          Full Early Bird Registration - $560

Meals & Accommodation:   Estimated at $700

Total Estimated Cost:       $1,260

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  10 July 2013

Officer Report

Meeting: General  10 July 2013

Date: 4 July 2013

Item Number: 10.2

File Number: D13/28899

 

Subject Heading:                     Membership in Toowoomba and Surat Basin Enterprise Ltd, 2013-14

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

 

Executive Summary: 

Since March 2012 Council has been a platinum sponsor of Toowoomba and Surat Basin Enterprise Ltd (TSBE).  The achievements of TSBE are well documented in reports to Council and are also obvious in the local (Surat Basin) media. 

 

The Regional Economy enjoys useful benefits through inputs provided by TSBE staff and board members and it can be agreed that the benefits relative to the investment by MRC have been well justified.

 

The anniversary of our Platinum subscription level has arrived and this report seeks Council’s endorsement of its remittance.

 

 

Officer’s Recommendation: 

That Council approves the renewal of the sponsorship of Toowoomba and Surat Basin Enterprise Ltd at the Platinum level as described in its renewal notice.

 

 

Body of Report:

 

Formed as a merger between Toowoomba Region Enterprise Ltd and Surat Basin Corporation in 2012, the TSBE is a private sector owned economic development corporation.  The objectives of TSBE are consistent with the Maranoa Economic Development Strategy and its implementation plan.

 

Council has invested a sum total of $40,000.00 (excluding GST) over the past two years to date in SBC and then TSBE.  Through this sponsorship Council has demonstrated its endorsement of the work of this organization to advance the interests of the business community in the Maranoa and the wider Surat Basin. 

 

At a strategic level, the officers and directors of TSBE have made many visits to the Maranoa, to host networking functions and provide strategic advocacy for projects of mutual interest.  This has been well received and appreciated by the local business community.

Some of the benefits of sponsorship on behalf of the business community of note are:

·    Advocacy to Skytrans as an alternative RPT Airline -Toowoomba to Roma.

·    Inclusion of TSBE as a partner with DSDIP in developing the CSG supply chain in the region.

·    Providing practical assistance to businesses affected by flood

·    Promotion of our display banners at every function hosted by TSBE

·    Direct assistance one on one to Manufacturing Industry base in the Maranoa

·    Specialized assistance to the Ag Sector in the Maranoa.

 

TSBE is hosting a study visit to the USA and Canada during August 2013 which will provide Council with an excellent opportunity to ask local governments who have dealt with similar challenges to us. 

The outlook for TSBE in the region for the next 12 months at least is strong and they will contribute to achieving some of the key goals of our economic development unit during 2013-14.  It is with this knowledge that I have no hesitation in recommended that Council resolves to continue to support TSBE for another year.

Consultation (internal/external):

MRC Councilors O’Neil, Wasson, Price, Denton, Schefe, Loughnan.

CEO MRC Julie Reitano

Coordinator Economic Development Ryan Gittins.

 

Risk Assessment (Legal, Financial, Political etc.):

Nil.

Policy Implications:

Nil

Financial Resource Implications:

$22,000 (inclusive of GST)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(b) To facilitate the provision of support initiatives for existing businesses and industry in the interest of maintaining and developing the regional economy.

Supporting Documentation:

1View

TSBE Sponsorship Renewal

S13/8997

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

TSBE Sponsorship Renewal

 











 


Maranoa Regional Council

    

General Meeting -  10 July 2013

Officer Report

Meeting: General  10 July 2013

Date: 4 July 2013

Item Number: 11.1

File Number: D13/28884

 

Subject Heading:                     Roma Saleyards Land Purchase

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Roma

Author & Officer’s Title:                 Tony Klein, Director - Community & Commercial Services

 

Executive Summary: 

The Department of Natural Resources and Mines has offered Council the opportunity to purchase the block of land currently leased by Council used for the Roma Saleyards operations.

 

 

Officer’s Recommendation: 

That Council:

·    Accept the offer to purchase Lot 285 on Plan WV1474

·    Incorporate the purchase of the land into Council’s 2013/14 Budget

·    Authorise the CEO to finalise the relevant agreement to purchase the land

·    Authorise the CEO to sign a Statutory Declaration certifying the current and proposed use of the land and including a statement declaring Council has no plans to sell any of the property and

·    In accordance the Local Government Regulation 2012, authorise the CEO to pay the required $790,509.15 deposit for the purchase before 22 July 2013 using General Ledger number 7270.0730

 

 

Body of Report:

 

On 23 January 2013, Council Resolved (GM/01.2013/26 in part):

 

That Council:

 

1.   Authorise the submission of applications to the Department of Natural Resources and Mines to gain its advice about either purchasing Lot 285 or alternatively subletting (trustee lease) arrangements. 

 

The Department of Natural Resources and Mines has advised (refer supporting documentation) Council that the State is willing to sell Lot 285 to Council for $4,900,000.  Conditions of sale include:

·    The relevant agreement (Deed) be finalised by 22 July 2013

·    A deposit payment of $790,509.15 be paid by 22 July 2013

·    A final payment of $4,400,000 be made by 24 September 2013 (including just in excess of $290,000 for conveyancing costs, stamp duty and fees – outlined in supporting documentation)

·    A remittance to Council of 50% of the land purchase price (equating to $2,450,000) from the DNRM subject to Council providing a Statutory Declaration certifying the current and proposed use of the land and including a statement declaring Council has no plans to sell any of the property

·    Note – all above costs excludes any applicable GST

Consultation (internal/external):

Robert Loughnan, Mayor

Council – workshop 3 July 2013

Risk Assessment (Legal, Financial, Political etc.):

Tight timeframe to finalise purchase

Policy Implications:

Nil

Financial Resource Implications:

Refer supporting documentation.

 

Net cost to Council - $2,740,509.15

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.2(b) To initiate a progressive review of all commercial operations so as to determine the extent of financial viability and assist the decision making processes of council with a view to maximising council’s return on investment.

Supporting Documentation:

1View

Site Map

D13/2234

2View

DNRM land sale offer

D13/28880

3View

DNRM land sale Agreement

D13/28882

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Site Map

 





Attachment 2

DNRM land sale offer

 






Attachment 3

DNRM land sale Agreement

 





Maranoa Regional Council

    

General Meeting -  10 July 2013

Officer Report

Meeting: General  10 July 2013

Date: 5 July 2013

Item Number: 11.2

File Number: D13/28904

 

Subject Heading:                     Regional Development Australia Fund Round 5 Applications

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Tony Klein, Director - Community & Commercial Services

 

Executive Summary: 

Round 5 of the Regional Development Australia Fund closes on 22 July 2013.  Potential projects for the funding program require endorsement by Council.

 

 

Officer’s Recommendation: 

That Council endorse the following projects for Round 5 of the Regional Development Australia Fund:

·    In-ground infrastructure for Injune housing subdivision stages 1 and 2

·    Roma Pool zero depth play area and refurbishment

 

 

Body of Report:

Under Round 5 of the Regional Development Australia Fund (RDAF), funding is provided for capital infrastructure projects, including the construction of new infrastructure and the refurbishment or renovation of existing infrastructure.

Applications for Round 5 opened on 21 June 2013 and close on 22 July 2013.

Co-contributions for the project are encouraged but there are no set percentages for these contributions.

RDAF Round 5 is exclusively available to Local Governments and Maranoa Regional Council has been provisionally allocated $1,011,000 under the fund.

 

The RDAF guidelines indicate that projects budgeted for in Council’s 2013/14 budget would not be looked on favourably.

Consultation (internal/external):

Robert Loughnan, Mayor

Councillors – Workshop 3 July 2013

MRC Executive Management Team

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

 

Injune Residential Land Development

 

Stage 1                 $1,010,000

Stage 2                 $   650,000

                             $1,660,000

 

Santos                  $   800,000

 

RDAF                    $   860,000

 

Roma Pool Project

 

                               $   198,000

Council                   $     47,000*

 

RDAF                      $  151,000

 

Total RDAF          $1,011,000

 

* Budget review consideration if RDAF application is successful

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.8(a) To provide or assist with the attainment of long term and affordable housing for residents of the region.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  10 July 2013

Officer Report

Meeting: General  10 July 2013

Date: 3 July 2013

Item Number: 12.1

File Number: D13/28597

 

Subject Heading:                     Roma Airport Master Plan

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Roma

Author & Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune & Surat

 

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after a recent upgrade of the runway and terminal completed in 2012. The growth has highlighted the current master plan completed in 2009 is now out dated and a new master plan needs to be completed to ensure there is strategic approach to the management of the Roma Airport

 

 

Officer’s Recommendation: 

Council adopts the Roma Airport master plan 2013-2032

 

Council approves the expansion of the Roma Airport terminal

 

 

Body of Report:

There has been an unpredicted growth in passenger numbers since the opening of the newly built terminal in 2012.  Approximately 210,000 passengers used the airport in the 2012/13 financial year, an increase of 131 percent over the 91 000 passenger movements in the 2011/12. This significant growth has resulted in increased usage of the runway and apron areas and the new terminal over its designed capacity.

 

The intent for the future of Roma Airport is to:

 

“Provide for the sustainable development of Roma Airport as the air transport gateway to the Maranoa Region to facilitate economic development and enable social connectivity.”

 

In order to achieve this outcome Maranoa Regional Council engaged Aviation Projects to prepare a Master Plan. The purpose of the master planning study was to:

 

“Establish a framework for the future planning and development of Roma Airport to ensure the Maranoa region achieves its strategic objectives and capitalises on the aeronautical and commercial opportunities provided by the airport.”

 

 

The findings for the short term capacity peak Stage 1 to end 2015 (subject to timing of Injune Aerodrome rehabilitation) are:

Stage 1 operations will occur during the two and half years to the end of 2015:

·    Passenger demand justifies a cost effective expansion of passenger terminal capacity to meet regular busy hour demand of between 192 passengers and maximum 310 passengers;

·    The main RPT apron capacity is likely to be sufficient to accommodate required usage but will need to be closely managed during peak demand periods;

·    car park capacity adequate except for peak demand; and

·    a short term increase in rental car storage and longer term car parking capacity.

 

It is recommended that council adopt the Roma Airport master plan 2013-2032 and conduct works as specified within the master plan.

Consultation (internal/external):

Keith Tonkin, Managing Director, Aviation Projects

Heather Stafford, Business Manager, Aviation Projects

Phil Bell, Director, ACG

Andrew Douglas, Director, Cambray Consulting

Andrew Barrie, Senior transport Engineer, Cambray Consulting

Bob Minnikin, Divisional Director, Savills

Gary Finnegan, Qld General Manager, Savills

Bach Nguyen, Associate, Woodhead Architects

Katrina Potter, Marketing &Communications, Woodhead Architects

Luke Warren, Technical Officer, Wilkinson Murray PL

Airports Advisory Committee

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Attached is YROM-01 Roma Airport Master Plan 2013-32 Annexure 3-2 Estimate of Probable Construction Costs v1.0

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1

YROM07-01 1 Roma Airport Master Plan v01 0 Final for release (Enclosure)

D13/28814

2View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 1 Layout Plans v1.0

D13/28572

3View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 2 Obstacle Limitation Surfaces v1.0

D13/28573

4

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 3-1 Terminal Redevelopment Plans v1 0  (Enclosure)

D13/28815

5View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 3-2 Estimate of Probable Construction Costs v1.0

D13/28574

6View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 4 Noise Model Report v1.0

D13/28575

7View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 5 Car Park Redevelopment Concept v1.0

D13/28576

8View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 6-1 Airfield Pavement Strategy v1.0 1

D13/28577

9View

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 7 Stakeholder Engagement Log v1.0

D13/28579

 

Report authorised by:

Michael Parker, Director - Infrastructure Services (Acting)  


Attachment 2

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 1 Layout Plans v1.0

 





Attachment 3

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 2 Obstacle Limitation Surfaces v1.0

 



Attachment 5

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 3-2 Estimate of Probable Construction Costs v1.0

 



Attachment 6

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 4 Noise Model Report v1.0

 





























Attachment 7

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 5 Car Park Redevelopment Concept v1.0

 


Attachment 8

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 6-1 Airfield Pavement Strategy v1.0 1

 
















Attachment 9

YROM07-01 Roma Airport Master Plan 2013-32 Annexure 7 Stakeholder Engagement Log v1.0

 





 


Maranoa Regional Council

    

General Meeting -  10 July 2013

Officer Report

Meeting: General  10 July 2013

Date: 2 July 2013

Item Number: 13.1

File Number: D13/28514

 

Subject Heading:                     Proposed Fees and Charges - Waste

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           Roma Waste Facility

Author & Officer’s Title:                 Margaret Milla, Coordinator - Waste

 

Executive Summary: 

The installation of the weighbridge at the Roma Waste Facility will mean that waste can be charged by tonnage rather than volume or truck size.  This will ensure a fairer system of charging.

 

 

Officer’s Recommendation: 

That Council adopt the proposed fees and charges and give 8 weeks notice to all commercial operators currently using the waste facility.

 

Commercial & Industrial (C&I)

$48/tonne

Construction & Demolition (C&D)

$48/tonne (mixed load)

 

$10/tonne (separated and uncontaminated load)

C&I and C&D

$15 (ute)

 

$15 (trailer)

 

$25 (ute and trailer)

Concrete – clean

$20/tonne

Concrete – mixed

$48/tonne

Other regulated waste

Considered case by case upon application

Green waste (including timber) – domestic

No charge

Green waste (with root balls, stumps, large trunks)

$30/tonne

Clean soil

No charge

Contaminated soil (hydrocarbons, diesel, oil)

$35/tonne

Asbestos

$125/tonne

Tyres

As per current fees and charges

Scrap Metal, waste motor oil, batteries

No charge

 

 

 

Body of Report:

The recent installation of the weighbridge at the Roma Waste Facility means that all commercial waste will now be weighed and charged at a tonnage rate as opposed to guessing waste by the cubic metre or truck size.  The new system will mean that the charges will be an accurate and consistent reflection of the waste being disposed of at the facility.

 

The following proposed fees and charges will apply to all commercial waste.

 

Commercial & Industrial (C&I)

$48/tonne

Construction & Demolition (C&D)

$48/tonne (mixed load)

 

$10/tonne (separated and uncontaminated load)

C&I and C&D

$15 (ute)

 

$15 (trailer)

 

$25 (ute and trailer)

Concrete – clean

$20/tonne

Concrete – mixed

$48/tonne

Other regulated waste

Considered case by case upon application

Green waste (including timber) – domestic

No charge

Green waste (with root balls, stumps, large trunks)

$30/tonne

Clean soil

No charge

Contaminated soil (hydrocarbons, diesel, oil)

$35/tonne

Asbestos

$125/tonne

Tyres

As per current fees and charges

Scrap Metal, waste motor oil, batteries

No charge

 

These fees have been set in consideration of neighbouring local government’s current waste fees and charges.

Consultation (internal/external):

Rob Hayward – Director Development, Facilities and Environment

Kay Crosby – Manager Environmental Health, Compliance and Waste

Tony Dixon – Waste Technical Officer

 

Risk Assessment (Legal, Financial, Political etc.):

Legal – Statutory fees and charges must be set by resolution of Council.

Financial – has the potential to increase revenue for Waste section.

Political – Potential backlash by commercial operators.  However, we can recycle without extra cost and the introduction of weight based fees is a fairer system for all.

Policy Implications:

Assist with more accurate reporting of waste being received at the waste facility.

Financial Resource Implications:

There will be an increase in operational cost, however, there is a potential for revenue to increase due to more accurate measurement of weight.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.9(e) To undertake a review of all waste management processes and services with a view to identify improvements and efficiencies in the existing service provision and possible service expansion opportunities.

Supporting Documentation:

Nil

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director- Development, Facilities & Environmental Services