Agenda of General - 10 October 2012

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 September 2012 commencing at 9.00am

ATTENDANCE

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Manager Community Development – Samantha Thrupp, Manager Community Services – Melissa Wathen, Manager Environmental Health – Kay Crosby, Manager Organisational Performance, Grants Coordinator – Susan Sands, Executive Support & Media Officer – Lauren Owen, and Kelly Rogers Minutes Officer in attendance.

GUESTS

There were no guests in attendance at the meeting.

WELCOME

The Mayor welcomed all present and declared the meeting open at 9.00am.

Cr.O’Neil was not present at commencement of the meeting.

APOLOGIES

Resolution No. GM.291.12

Moved Cr Wason Seconded Cr Chambers

That apologies be received and leave of absence granted for Cr. Denton for this meeting.

CARRIED 7/0

Confirmation of Minutes

Resolution No. GM.292.12

Moved Cr Wason Seconded Cr Flynn

That the minutes of the General Meeting (16-12.09.12) held on 12 September 2012 be confirmed with an amendment to the “Confirmation of Minutes” segment for the General Meeting minutes of 22 August 2012.

Under the Local Government (Operations) Regulation 2010, Section 69 (3) (b), a Councillor must be present at a prescribed meeting in order to move or second a motion to confirm minutes of that meeting.

Cr. Price was recorded as “Mover” of the motion to confirm meeting minutes of the General Meeting on 22 August 2012, however, Cr. Price was a registered apology for that meeting.

This being the case Cr. Price as “Mover” is replaced with Cr. Schefe and the “Seconder” is replaced with Cr. Newman, being present Councillors at the meeting.

And,

That the Minutes of the Special Meeting held on 12 September 2012 be confirmed.

CARRIED 7/0

Cr. O’Neil entered the Chambers at 9.04am.

Business Arising FROM MiNUTES

There was no business arising from the minutes.

On the Table

Item Number: 5.1	File Number: D12/24649
Subject Heading: Memorandum of Understanding - Darling Downs South West Queensland Medicare Local
Author and Officer’s Title: Tony Klein, Director Community Services
*Executive Summary:* Darling Downs South West Queensland Medicare Local seeks to develop a Memorandum of Understanding with Maranoa Regional Council.

Resolution No. GM.293.12 Moved Cr Flynn Seconded Cr Price That the matter be deferred and lay on the table with the understanding that Council will seek further consultation with Darling Downs South West Queensland Medicare Local to further discuss the draft Memorandum of Understanding with Maranoa Regional Council. CARRIED 8/0

Responsible Officer	Director Community Services

Presentations/Petitions and Deputations

Council attended the Santos Roma Logistics Hub Opening.

Consideration of notices of business

There were no notices of business for consideration.

Consideration of notices of motion

There were no notices of motion for consideration.

Reception of notices of motion for next meeting

No notices of motion were received for the next meeting.

Business

Community Services

Item Number: 11.1	File Number: D12/28563
Subject Heading: Seniors Week 2012 - Seniors Connect
Author and Officer’s Title: Nicola Gear, Community Development Coordinator (Surat)
*Executive Summary:* A Post Event Report was presented on the “Seniors Connect” Sessions delivered throughout the Maranoa Region during Seniors Week (20 August to 24 August 2012).

Resolution No. GM.294.12 Moved Cr O'Neil Seconded Cr Newman That Council receive and note the Officer’s Report as presented. CARRIED 8/0

Responsible Officer

Community Development Coordinator (Surat)

Item Number: 12.1	File Number: D12/27283
Subject Heading: Acquisition of part of Lot 334 on CP880097 Location: Tiffin Street Roma Applicant: Department of Transport and Main Roads
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* Council received correspondence from the Department of Transport and Main Roads advising that the department intends to apply to the Department of Natural Resources and Mines to have part of Lot 334 on Plan CP880097 included in the operational reserve being lot 9 on CP880097 under the Land Act 1994. Lot 334 on CP88097 is a Local Government Reserve (pound) with Maranoa Regional Council as the trustee.

Discussion:

Council determined that the matter should lay on the table pending further advice from the relevant officer with respect to access arrangements to the Roma pound.

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

Responsible Officer

Director Corporate Services

Cr. O’Neil left the Chambers at 9.26am.

Item Number: 12.2	File Number: D12/27544
Subject Heading: Trustee Lease Yuleba Racecourse Reserve Location: Lot 47 on CP WV1371 - Yuleba to Taroom Road, Yuleba Applicant: Bendemere Pony Club
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Bendemere Pony Club is interested in securing a formal agreement with Council in regard to the racecourse reserve at Yuleba being Lot 47 on CP WV1371. As this land is a reserve with Council as the trustee, to formalise this arrangement it will be necessary to negotiate a trustee lease with the Bendemere Pony Club.

Resolution No. GM.295.12 Moved Cr Newman Seconded Cr Price That the matter lay on the table pending further investigation in developing a framework to consider the received and future requests, with a view to clarifying:- Lease arrangements around an exit clause should the group cease to exist; Clarification of Council’s obligations with respect to maintenance; Budget allocation for the provision of ‘in-kind’ arrangements, including legal costs; Upon completion of investigation the matter is to again be presented to Council for consideration as a matter of priority. CARRIED 7/0

Responsible Officer	Manager Risk and Facilities

Cr. O’Neil entered Chambers at 9.30am.

Item Number: 12.1	File Number: D12/27283
Subject Heading: Acquisition of part of Lot 334 on CP880097 Location: Tiffin Street Roma Applicant: Department of Transport and Main Roads
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* Council received correspondence from the Department of Transport and Main Roads advising that the department intends to apply to the Department of Natural Resources and Mines to have part of Lot 334 on Plan CP880097 included in the operational reserve being lot 9 on CP880097 under the Land Act 1994. Lot 334 on CP88097 is a Local Government Reserve (pound) with Maranoa Regional Council as the trustee.
Discussion: Following further investigation with respect to access arrangements at the Roma pound, Officers confirmed access would not be compromised should Council enact the recommendation.
Resolution No. GM.296.12 Moved Cr Chambers Seconded Cr O'Neil That Council offer no objections to the request from the Department of Transport and Main Roads to incorporate the part of Lot 334 on CP880097 shown on the map attached to the agenda report into the operational reserve known as Lot 9 on CP880097 on the condition that the Department of Transport and Main Roads fence the land and Council furthermore advise that the balance of Lot 334 on CP880097 is still required by Council for its gazetted purpose as a Local Government. CARRIED 8/0

Responsible Officer	Manager Risk and Facilities

Subject Heading: suspension of standing orders

Council adjourned the meeting to attend the santos roma logistics hub opening at 9.46am.

Subject Heading: resumption of standing orders

Council resumed the meeting at 1.31pm

Cr. Flynn did not return to the Chambers on resumption of standing orders.

Item Number: 12.3	File Number: D12/28721
Subject Heading: Maranoa River Bridge Replacement - Acquisition of Reserve Land Location: Lot 128 on Crown Plan DL500, Lot 1 on Crown Plan M15129, Lot 41 on M15114 and Lot 1 on M15141 Applicant: Department of Transport and Main Roads
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Transport and Main Roads has advised Council that the Maranoa River Bridge Replacement Project will require acquisition of parts of Lot 128 on Crown Plan DL500 (Camping and Water Reserve), Lot 1 on Crown Plan M15129 (Local Government Reserve), Lot 41 on M15114 (freehold land) and Lot 1 on M15141 (Recreation and Camping Reserve). The Department requires Council to advise whether it has any objection to resumption of this land.

Resolution No. GM.297.12 Moved Cr Chambers Seconded Cr Schefe That Council advise the Department of Transport and Main Roads that Council does not object to the resumption of part of Lot 128 on Crown Plan DL500 (Camping and Water Reserve), part of Lot 1 on Crown Plan M15129 (Local Government Reserve), part of Lot 41 on M15114 (Freehold) and part of Lot 1 on M15141 (Recreation and Camping Reserve) as shown on the map attached to the agenda report to accommodate the Mitchell Bridge Replacement Project and furthermore advise that Council will seek compensation for the land taken; And, That the current lessee of the Major Mitchell Caravan Park be informed of implications to the available land at that site; and that officers investigate alternative sites for the relocation/rebuilding of the wall in conjunction with the organisations represented. CARRIED 7/0

Responsible Officer	Manager Risk and Facilities

Infrastructure

Item Number: 13.1	File Number: D12/28519
Subject Heading: Draft Road Naming Policy
Author and Officer’s Title: Kim Edwards, GIS/CAD Officer
*Executive Summary:* The adoption of a road naming policy ensures the naming of roads within the region is appropriate, that names will stand the test of time, and where suitable will preferably be of local or historical significance. The aim of the policy is to provide consistent guidelines for developers, the community and Council when allocating new road names or changing the name of existing roads within the region.

Resolution No. GM.298.12 Moved Cr Price Seconded Cr Schefe That Council adopt the draft Road Naming Policy as presented. CARRIED 7/0

Responsible Officer	GIS/CAD Officer

Cr. Flynn entered the Chambers at 1.42pm.

Item Number: 13.2	File Number: D12/29531
Subject Heading: Naming of Roads - ULDA Location: Bowen Street Roma Applicant: Wolter Consulting Group
Author and Officer’s Title: Kim Edwards, GIS/CAD Officer
*Executive Summary:* Names are sought for three (3) unnamed Road/Lanes located in the Stage 4 a & b of the Roma Urban Development Area, Bowen Street, Roma also described as Lot 142 on SP250497.

Resolution No. GM.299.12 Moved Cr Chambers Seconded Cr Schefe That Council name the roads as outlined in the officer’s report and attached map - “Lomandra Avenue”, “Wattle Court”and “Acacia Road.” CARRIED 6/2

Responsible Officer	GIS/CAD Officer

Planning & Environment

Item Number: 15.1	File Number: D12/27751
Subject Heading: Per-capita contribution to Southern Queensland Country Tourism
Author and Officer’s Title: Ryan Gittins, Business Development Facilitator
*Executive Summary:* Consideration was sought in relation to Council’s financial contribution to Southern Queensland Country Tourism for the 2012/13 financial year. A per capita contribution fee was determined to be the agreed mechanism for fee determination. Accordingly the 2011 census data for the Maranoa Region has identified a residential population of 13,076. This would equate to a contribution by the Maranoa of approximately $15,037 for the 2012/13 financial year.

Resolution No. GM.300.12 Moved Cr Price Seconded Cr Newman That Council endorse a per-capita payment of $1.15 to Southern Queensland Country Tourism (SQCT) for the 2012/13 financial year. CARRIED 8/0

Responsible Officer	Business Development Facilitator

Item Number: 15.2

File Number: D12/28648

Subject Heading: Application for Material Change of Use for “Extractive Industry” (Gravel Pit) and Environmentally Relevant Activity 16(2b) Extractive and Screening Activities (2011/17934)

Location: 28109 Carnarvon Highway, Tingin Qld 4455 (Lot 2 on RP887935)

Applicant: Annejeda Pty Ltd C/- Andrew Reardon

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary: The application seeks a Development Permit for a Material Change of Use for “Extractive Industry” (Gravel Pit) and ERA 16(2b) Extractive and Screening Activities on land at 28109 Carnarvon Highway, Tingun QLD 4455, described as Lot 2 on RP887935.

The proposed development is consistent with the Bungil Shire Planning Scheme 2006 including the DEOs and Rural Zone Code.

Resolution No. GM.301.12

Moved Cr Newman Seconded Cr Wason

That Council approve the application for a Material Change of Use for “Extractive Industry” (Gravel Pit) and ERA 16(2b) Extractive and Screening Activities at 28109 Carnarvon Highway, Tingun QLD 4455 and described as Lot 2 on RP887935, subject to the following conditions:-

Complete and Maintain

1. Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use – “Extractive Industry” (Gravel Pit) and ERA16(2b) Extractive and Screening Activities in accordance with the approved plan:

Plan/Document number	Plan/Document name	Date
DWG01	Site Plan	20/01/12

Site Works

4. Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

5. Detailed plans for any proposed site work are to be incorporate in an application for operational works.

Operations of Approved Use

6. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

7. Extraction areas are to be carried out within discrete areas of the site. The developer is to provide Council with plans demonstrating the location and boundaries of extraction pits prior to commencement of the use and on an annual basis thereafter. Rehabilitation is to be carried out on pits that have ceased to be used for extraction, as determined by Council.

Stormwater and Drainage

8. Stormwater must not be allowed to pond on the development site during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

9. There must be no increases in any silt loads or contaminants in any overland flow from the development site.

10. Stormwater run-off from surface areas is to be collected internally in order to ensure that stormwater causes no potential release of contaminants on to the surrounding land. A draft ‘Site Based Stormwater Management Plan’ (SBSMP) shall be provided to both DEHP and Council for comment and approval for implementation as part of the development.

Erosion Control

11. During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity” of the ‘Bungil Shire Council Planning Scheme’.

Excavation and Filling

12. Bulk earthworks to occur on the development site shall be in accordance with AS 3798:2007 for Industrial developments.

13. All re-shaped disturbed land must be similar in form to surrounding undisturbed land.

14. All backfilled excavations must be overfilled to allow for settlement.

Services Provisions

15. The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance, to the satisfaction of Council’s engineer.

16. A 20,000L water tanker/trailer with fire-fighting capability, must be available on site while extractive activity is being undertaken.

17. The development site shall have a temporary, transportable effluent disposal facility at all times during the operation of the extractive activities and a plan for the same shall be submitted to the Council.

18. The site must be provided with an electricity supply generator to service all approved uses on the site.

Rubbish Collection

19. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

Access, Roads, Landscaping and Lighting

20. All weather gravel vehicle access shall be provided for traffic movement within the development site.

21. Any parking areas on the site shall be clear of vehicular movement areas. No parking area shall be allowed to encroach into swept paths of vehicular movements.

22. Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

Avoiding Nuisance

23. All lighting of the site, including temporary lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

24. No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, i ncluding non-working hours.

25. The approved development and the premises shall be maintained in a clean and tidy condition.

Signage and linemarking

26. Signage and linemarking to be in accordance with MUTCD requirements and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

27. Signage is to be erected to delineate vehicle manoeuvring pathways on site.

No Cost to Council

29. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

30. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

31. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

CARRIED 8/0

Responsible Officer

Planning & Development Officer

Item Number: 15.3	File Number: D12/21728
Subject Heading: Adoption of charges for trunk infrastructure for the Roma, Bungil, Bendemere, Booringa and Warroo Planning Schemes. Locations: Priority Infrastructure Areas of Roma, Wallumbilla, Yuleba, Injune, Mitchell and Surat.
Author and Officer’s Title: Danielle Pearn, Planning & Development Officer
*Executive Summary:* The Queensland Government introduced a maximum infrastructure charging framework for residential and non-residential development under the Sustainable Planning Act, 2009 (SPA) and Draft State planning regulatory provision (adopted charges) (Draft SPRP) in 2011. The Draft SPRP came into effect on 1 July 2011. In response the Council has resolved to adopt charges towards the end of 2011. However, the Draft SPRP has expired on 30 June 2012. To ensure local governments retain the ability to levy infrastructure charges, the Deputy Premier, Minister for State Development, Infrastructure and Planning recently made the State planning regulatory provision (adopted charges) 2012 (SPRP 2012). The key changes to the SPRP include measures to ensure local governments have the ability to levy charges for ‘non-resident workforce accommodation’ (including mining camps). The Department of State Development, Infrastructure and Planning has written to Councils to encourage it to adopt a new resolution to ensure that infrastructure charges levied are consistent with the SPRP 2012. The changes are administrative and the charge amounts remain the same as the existing resolutions under the Draft SPRP. Where new land use classes have been included the adopted charge has been calculated to be consistent with existing charges. The resolutions also amend the provisions relating to discounts for existing lawful uses to enable the Council to secure a reasonable contribution for trunk infrastructure for development proposals outside the Residential Zone where an infrastructure charge has not previously been levied. The charges will be reviewed for adoption for the Priority Infrastructure Plans currently being developed for the new Maranoa Planning Scheme.

Resolution No. GM.302.12 Moved Cr Flynn Seconded Cr Chambers The Council adopt the amended trunk infrastructure charges in accordance with the resolutions contained within Appendices 1-5 of the Officer’s report. CARRIED 8/0

Responsible Officer	Planning & Development Officer

LATE ITEMS

Cr. Chambers declared a perceived ‘Conflict of Interest’ in the following item due to her being a relative of a registered contractor managing and transporting regulated waste and potable water, and left the Chambers at 1.50pm taking no further part in discussion or debate.

Item Number: L.1	File Number: D12/29460
Subject Heading: Revised Implementation Date for Fees/Charges in Relation to Regulated Waste & Sale of Potable Water
Author and Officer’s Title: Troy Pettiford, Manager of Utilities & Waste
*Executive Summary:* The intent of revising the implementation date for fees/charges in relation to Regulated Waste and Potable Water Sales, is to enable large scale Regulated Waste and Potable Water Transporters adequate time to adjust their invoicing fee schedules. Therefore, as at 1 October, 2012 it was proposed that the new fees will commence for both septic and potable water delivery. This allows our clients that invoice daily, due to high quantities transported, adequate time to notify their customers via the appropriate channels, and adjust their budgets accordingly.

Resolution No. GM.303.12 Moved Cr Newman Seconded Cr Schefe That Council adopt the revised implementation of October 1, 2012 for fees and charges related to regulated waste and the sale of potable water, for large scale clients that invoice daily. CARRIED 7/0

Responsible Officer	Manager of Utilities & Waste

At cessation of discussion and debate on the abovementioned item Cr. Chambers entered the Chamber at 1.54pm.

The Mayor left the Chambers at 2.00pm.

The Mayor entered the Chambers at 2.02pm.

Item Number: L.2	File Number: D12/30306
Subject Heading: Royalties for Regions funding Applications
Author and Officer’s Title: Susan Sands, Grants Coordinator
*Executive Summary:* Maranoa Regional Council is eligible to submit projects for funding under the Queensland Government Royalties for the Regions program. The following projects have been identified as eligible, and have been prioritised from an operational and strategic perspective at an Executive Team Meeting and at a Council workshop. Projects have been identified under the three funding streams: Floodplain Security - Flood mitigation project Resource Community Building Fund - Maranoa Sewerage Augmentation Project (Priority 1) - Injune Bore and Water Supply Upgrade (Priority 2) Roads to Resources - Fairview Rd (Priority 1) - Wallumbilla North Rd (Priority 2) - Thomby Rd (Priority 3)

Resolution No. GM.304.12 Moved Cr Price Seconded Cr O'Neil That Council submit the identified projects in the officer’s report for funding under the Royalties for Regions program; with the addition of a submission under the Resource Community Building funding stream for the construction of an additional 160 bay car parking facility on location at the Roma Airport. (Priority 3) CARRIED 8/0

Responsible Officer	Grants Coordinator

CONFIDENTIAL ITEMS

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(g) any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act;

(a) the appointment, dismissal or discipline of employees

Resolution No. GM.305.12

Moved Cr O'Neil Seconded Cr Wason

That Council close the meeting to the public at 2.10pm.

CARRIED 8/0

The Mayor left the Chambers at 2.43pm.

The Mayor entered the Chambers at 2.45pm.

Cr. Price left the Chambers at 3.21pm.

Cr. Price entered the Chambers at 3.24pm.

Cr. Chambers left the Chambers at 3.36pm.

Cr. Chambers entered the Chambers at 3.40pm.

Cr. O’Neil left the Chambers at 3.55pm.

Cr. O’Neil entered the Chambers at 4.02pm.

The Mayor left the Chambers at 3.58pm.

The Mayor entered the Chambers at 4.02pm.

Cr. O’Neil left the Chambers at 4.10pm.

Cr. O’Neil entered the Chambers at 4.13pm.

Resolution No. GM.306.12

Moved Cr Wason Seconded Cr O'Neil

That Council open the meeting to the public at 4.22pm.

CARRIED 8/0

Subject Heading: suspension of standing orders

Council adjourned the meeting for a brief recess at 4.23pm.

Subject Heading: resumption of standing orders

Council resumed the meeting following a brief recess at 4.27pm

Item Number: 22.1	File Number: D12/28400
Subject Heading: Compliance action - Operation of a transport depot without approval (2012/18156) Location: 13-19 West Street, Wallumbilla Qld 4428 (Lot 2 on RP35942) Applicant: Grant Desmond and Sallyanne Melva Swan
Author and Officer’s Title: Danielle Pearn, Planning & Development Officer
*Executive Summary:* Grant Desmond Swan and Sallyanne Melva Swan operate a transport depot without approval on Lot 2 on RP35942 located at 13-19 West Street in Wallumbilla. They have been issued with a show cause notice and have met with Council Officers. The use has increased and been the source of ongoing complaints. The Council is asked to endorse a course of action that will have long term implications for the protection of residential precinct in the north western corner of Wallumbilla.
Resolution No. GM.307.12 Moved Cr Schefe Seconded Cr Flynn That Council endorse the following course of action:- 1. The north western corner of Wallumbilla continues to be protected as a residential precinct. 2. Industrial activities continue to be encouraged in the south eastern areas of the village. 3. Heavy vehicle movements through residential precincts and along residential streets be discouraged. 4. The operators of the transport depot on Lot 2 on RP35942, located at 13-19 West Road in Wallumbilla be advised that the current use has no approvals and that a development application for industrial activities – transport depot is unlikely to be approved for that site. 5. The operators of the transport depot on Lot 2 on RP35942 be advised that they must relocate their transport depot to a site that is suitable for such a use. 6. If the operators of the transport depot agree to relocate, then they will be given three months to find an alternative location and remove the transport depot from its current site. 7. Alternatively, if the operators of the transport depot decide to lodge a development application for the transport depot, then they be advised that the transport depot must still cease operations on Lot 2 on RP35942 within three months and they may not resume the operation of the transport depot on the property until the development application is approved and all conditions in the development approval for the establishment of the transport depot have been met. 8. If the transport depot is not relocated within three months or if the operators refuse to relocate, then an enforcement notice will be issued to the owners of Lot 2 on RP35942 and the operators of the transport depot on that property. CARRIED 8/0

Responsible Officer	Planning & Development Officer

Item Number: LC.1	File Number: D12/30026
Subject Heading: Next Stage Review of Organisational Structure (Coordinator Level) Location: Not applicable Applicant: Not applicable
Author and Officer’s Title: Julie Reitano, Chief Executive Officer
*Executive Summary:* Further to the report presented to Council on 12 September 2012, a review has now been undertaken of the Coordinator level – the level immediately under Managers. The report identifies areas where current gaps exist in service coordination and identifies other areas where some rationalisation or joining of areas can occur so that there is a single coordinator with defined areas of responsibility. A key initiative going forward is to have a consistent position title/naming convention across Council so that roles and responsibilities are clear, irrespective of which Directorates positions are within. This lays the ground work for the review of all corporate processes, organisational planning and performance measurement, and enhanced training and development based on where the position sits in the organisational structure.
Resolution No. GM.308.12 Moved Cr Chambers Seconded Cr Price That Council give in-principle support to the CEO and Directors consulting more widely with the teams on the next stage of proposed changes to the organisational structure (Coordinator level); inclusive of the following additions:- Note that only maintenance of swimming pools and Bassett Park resides in the Development area of responsibility, with the balance of responsibilities including master planning residing with Community Services; Inclusion of a specialist position (Major Projects Engineer), reporting directly to the Director Infrastructure Services; Inclusion of existing role to a support position, reporting to the Manager – Flood Recovery; Inclusion of reference to an existing position under the responsibility Manager Strategy, Major Projects, Economic Development & Tourism – Coordinator – Business Development. A follow up progress report to Council will be provided at the next scheduled General Meeting on 10 October 2012. CARRIED 8/0

Responsible Officer	Chief Executive Officer

Item Number: LC.2	File Number: D12/30036
Subject Heading: Update on Consultation Process - First Stage Review of Organisational Structure (Manager Level) Location: Not applicable Applicant: Not applicable
Author and Officer’s Title: Julie Reitano, Chief Executive Officer
*Executive Summary:* The report provided Council with feedback on the proposed changes to the Organisational Structure & potential appointments to new positions, following the report to Council on 12 September 2012. At the time, it was requested by Councillors that a review of the facilities structure and resourcing be considered sooner rather than later. This report tables a proposal in this regard. Council’s approval to proceed to recruitment for the proposed new Manager-Customer Service Facilitation was sought.
Resolution No. GM.309.12 Moved Cr Wason Seconded Cr Newman That Council: 1. Approve the amended Organisational Structure to Manager Level; 2. Endorse the proposed changes to the Facilities function to proceed to a 2 week consultation period; 3. Approve the recruitment of a new position within the Community & Commercial Services directorate being Manager – Customer Service Facilitation as initially tabled for discussion on 12 September 2012. Note: This includes maintenance of swimming pools and Bassett Park residing in the Development area of responsibility, with the balance of responsibilities including master planning residing within Community Services. CARRIED 8/0

Responsible Officer	Chief Executive Officer

CLOSURE

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.32pm.

These Minutes are to be confirmed at the next General Meeting of Council to be held on 10 October 2012, at Roma Administration Centre.

...............………................. ..................................

Mayor. Date.

Maranoa Regional Council

General Meeting - 10 October 2012

Officer Report

Meeting: General 10 October 2012	Date: 25 September 2012
Item Number: 12.1	File Number: D12/30419

Subject Heading: Regional Cemeteries - Fees & Charges Revision - Injune Cemetery

Classification: Open Access

Name of Applicant:

Location:

Author & Officer’s Title: Dale Waldron, Manager Administration

Executive Summary:

The purpose of this report is to request a change to the Cemetery Fees and Charges to include Injune in the Monumental Section to correctly reflect the current installation of a monument procedure for this Cemetery.

Officer’s Recommendation:

“That Council approve the inclusion of Injune Cemetery into the section of the Register of Fees and Charges for Council’s Monumental Cemeteries and be removed from the Lawn Section”

CEMETERIES	Fees
	2012/13
MONUMENTAL CEMETERIES - AMBY, HODGSON, JACKSON, MITCHELL, MUNGALLALA, ROMA, SURAT, WALLUMBILLA, YULEBA & INJUNE
Burial Fees	$ 1,100.00
Weekend & Public Holidays	$ 1,650.00
Children under 5	$ 220.00
Children under 5 - Weekend & Public Holidays	$ 220.00
Ashes Interment	$ 165.00
Reservation	$ 165.00	per plot
Re-Opening Vault of Grave	$ 330.00
Application to Erect a Headstone	$ 99.00
Purchase of a Lot to erect memorial	165.00

LAWN CEMETERIES – ROMA, WALLUMBILLA, YULEBA
(Includes 559mm x 305mm plaque)
Burial Fees - First Interment - Weekdays	$ 2,200.00
Burial Fees - Second Interment - Weekdays	$ 1,100.00
Weekend & Public Holidays	$ 2,200.00
Children Under 5 - Weekdays	$ 770.00
Children Under 5 - Weekend & Public Holidays	$ 770.00
Ashes Interment	$ 165.00
Reservation	$ 165.00
Pre-Paid Packages - Lawn Cemeteries
Option 1: Double Interment	$ 2,750.00
(Includes Grave Reservation; Exemption from any further cemetery fees associated with the first and second grave interments; a commemorative
bronze plaque including an additional detachable plate or single leaf page)

Option 2: Single Interment	$ 1,100.00
(Includes Grave Reservation; Exemption from any further cemetery fees and a commemorative bronze plaque)
COLUMBARIANS – (ASHWALLS) – ROMA, SURAT
(includes plaque – 170mm x 140mm –Roma & 200mm x 175mm-Surat
Fees – Weekdays	550.00
Fees – Weekends & Public Holidays	715.00
Reservation	165.00
Pre-Paid Package – Ash walls
Includes single niche reservation, exemption from any further cemetery fees and a commemorative bronze plaque	605.00

Body of Report:

The Injune Lawn Cemetery has a number of different requirements compared to the standards implemented for the other Regional Lawn Cemeteries. Currently, Injune is being charged the same fees as all Regional Lawn Cemeteries.

The Injune Lawn Cemetery requires a standard memorial with specific dimensions and measurements to be erected which can then allow for the placement of a plaque or headstone to be etched. The non standard plaque purchase and etching is currently being done at the expense of the deceased next of kin, as is currently the case within our Monumental Cemeteries fees and Charges. Currently in our Regional Lawn Cemeteries the plaque and the fixture for placing the plaque is included in the Burial Fee.

Consultation (internal/external):

Director Corporate Services – Matthew McGoldrick

Manager Administration – Dale Waldron

Acting Customer Service Coordinator – Kym Witt

Risk Assessment (Legal, Financial, Political etc.):

The Regulatory & Commercial Fees and Charges for 2012/2013 will ensure Council’s compliance with Section 520A of the Local Government Act 1993 and Section 8A(1) of the Local Government Finance Standards 2005

Policy Implications:

Nil

Financial Resource Implications:

Nil

Link to Corporate Plan:

Corporate Plan 2009-2013 — 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil

Report authorised by:

Matthew McGoldrick, Director Corporate Services

Maranoa Regional Council

General Meeting - 10 October 2012

Officer Report

Meeting: General 10 October 2012	Date: 26 September 2012
Item Number: 12.3	File Number: D12/30718

Subject Heading: Review of Fees and Charges - Great Artesian Spa

Classification: Open Access

Name of Applicant:

Location:

Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities

Executive Summary:

H2O Rush have requested a review of spa entry fees as included in Council’s fees and charges for the 2012/2013 year. In the management agreement with Council, H2O Rush retain all admission fees and are required to seek Council’s permission before amending their entry fees and charges. It is recommended that Council amend the 2012/2013 fees and charges to reflect the fees and charges proposed by H2O Rush.

Officer’s Recommendation:

That Council amend the 2012/2013 fees and charges to reflect new fees and charges for the Great Artesian Spa effective as of 28 October 2012:-

Day Pass Adult - $7.70;

Day Pass Concession/Child/Student - $6.00;

Day Pass Family - $25.25 (2 x Adults & 2 x Children)

Two Day Pass Adult - $12.60

Two Day Pass Concession/Child/Student - $9.30

Two Day Pass Family - $40.10 (2 x Adults & 2 x Children)

Three Day Pass Adult - $18.00

Three Day Pass Concession/Child/Student - $13.00

Three Day Pass Family (2 x Adults & 2 x Children) -$58.00

Seven Day Pass Adult - $40.00

Seven Day Pass Concession/Child/Student - $28.00

Seven Day Pass Family (2 x Adults & 2 x Children) - $130.00

One Month Pass Adult - $150.00

One Month Pass Concession/Child/Student - $120.00

One Month Pass Family (2 x Adults & 2 x Children) - $250.00

Yearly Pass Adult - $189.15

Yearly Pass Concession/Child/Student - $152.30

Yearly Pass Family (2 x Adults & 2 x Children) - $288.75

Body of Report:

Clause 11.1 of the management agreement between H2O Rush and Council stipulates that “The Contractor shall charge members of the public entering the premises such fees and charges determined from time to time by the Contractor, having first sought and obtained the written approval of Council pursuant to this agreement. The Contractor shall not alter the schedule of entry fees and charges without prior consent of Council.”

All entry fees to the Great Artesian Spa are retained by H2O Rush.

H2O Rush proposed new entry fees and some new pass types for the 2012/13 year.

The fees and charges for spa entry adopted by Council at its General Meeting on 12 September 2012 did not reflect the fees and charges schedule requested by H2O Rush.

H2O Rush have requested that Council review their fees and charges schedule for the 2012/2013 year to reflect the fees and charges proposed by H2O Rush arguing that the proposed fees are based on sound business principles, knowledge of the aquatic industry and on evidence on what has worked in the past. When tendering for management of the Great Artesian Spa H2O Rush had calculated their tender price based on past admission figures and with a proposed schedule of fees in mind.

On 17 September 2012, Brian Rush from H2O Rush contacted Council in writing advising “We note with interest that in respect to Spa charges, of the 13 admission types listed, 11 of them have reduced in price. Some by as much as 56%. As the “old” charges formed part of the Tender documents we don’t believe we are in a position to reduce prices. Also, we have proposed a range of different admission types to Council”.

Details of past, current and proposed entry fees for the Great Artesian Spa are detailed in the table below:-

Entry Pass	2011/12 Inc. GST	2012/13 Inc. GST	Fee Requested by H2O Rush Inc. GST
Day Pass - Adult	$7.70	$7.70	$7.70
Day Pass – Concession/Child/Student	$6.00	$6.60	$6.00
Day Pass – Family	$25.25	$11.00	$25.25

Two Day Pass - Adult	$12.60	$11.00	$12.60
Two Day Pass – Concession/Child/Student	$9.30	$8.25	$9.30
Two Day Pass - Family	$40.10	$22.00	$40.10

Three Day Pass - Adult	Pass not available	Pass not available	$18.00
Three Day Pass – Concession/Child/Student	Pass not available	Pass not available	$13.00
Three Day Pass – Family (2 adults & 2 children)	Pass not available	Pass not available	$58.00

Seven Day Pass - Adult	Pass not available	Pass not available	$40.00
Seven Day Pass – Concession/Child/Student	Pass not available	Pass not available	$28.00
Seven Day Pass – Family (2 adults & 2 children)	Pass not available	Pass not available	$130.00

Ten Visit Pass - Adult	$69.00	$66.00	Pass type to be no longer available.
Ten Visit Pass – Concession/Child/Student	$59.00	$55.00	Pass type to be no longer available.

Twenty Visit Pass - Adult	$120.00	$110.00	Pass type to be no longer available.
Twenty Visit Pass – Concession/Child/Student	$100.00	$99.00	Pass type to be no longer available.

1 Month Pass - Adult	Pass not available	Pass not available	$150.00
1 Month Pass – Concession/Child/Student	Pass not available	Pass not available	$120.00
1 Month Pass – Family (2 adults & 2 children)	Pass not available	Pass not available	$250.00

Yearly Pass - Adult	$189.15	$165	$189.15
Yearly Pass – Concession/Child/Student	$152.30	$132	$152.30
Yearly Pass – Family Additional Children	$288.75	$275	$288.75

Consultation (internal/external):

H2O Rush

Risk Assessment (Legal, Financial, Political etc.):

Policy Implications:

Nil.

Financial Resource Implications:

Nil. Council does not receive revenue from entry fees to the Great Artesian Spa.

Link to Corporate Plan:

Supporting Documentation:

Nil

Report authorised by:

Matthew McGoldrick, Director Corporate Services

Meeting: General 10 October 2012	Date: 5 October 2012
Item Number: 10.1	File Number: D12/32118

Meeting: General 10 October 2012	Date: 28 September 2012
Item Number: 11.1	File Number: D12/31232

Meeting: General 10 October 2012	Date: 25 September 2012
Item Number: 12.2	File Number: D12/30629