Late Items Agenda of General

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Late Items

BUSINESS PAPER

General Meeting

Wednesday 10 October 2012

Roma Administration Centre

NOTICE OF MEETING

Date: 10 October 2012

Mayor: Councillor R S Loughnan

Deputy Mayor: Councillor W S Wason

Councillors: Councillor J L Chambers

Councillor R J Denton

Councillor P J Flynn

Councillor W M Newman

Councillor C J O’Neil

Councillor M L Price

Councillor D J Schefe

Chief Executive Officer: Ms Julie Reitano

Senior Management: Mr Tony Klein (Director Community Services)

Mr Barry Omundson (Director Operations)

Mr Rob Hayward (Director Planning & Environment)

Officers: Miss Jane Frith (Corporate Communications Officer)

Please find attached late agenda for the General Meeting to be held at the Roma Administration Centre on October 10, 2012 at 9.00am.

Julie Reitano

Chief Executive Officer

Maranoa Regional Council

General Meeting - 10 October 2012

Officer Report

Meeting: General 10 October 2012	Date: 8 October 2012
Item Number: L.1	File Number: D12/32386

Subject Heading: Access by Type 1 Road Trains to Council's Water Supply Standpipe in Station Road Roma

Classification: Open Access

Name of Applicant:

Location:

Author & Officer’s Title: Melissa Fleming, Administration Assistant

Executive Summary:

Council has received formal requests from Roma Transport and Tresed Liquid Waste to access Council’s standpipe in Station Road. The standpipe is on the Southern side of Station Road between Tiffin Street and Arthur Street.

Officer’s Recommendation:

That

1. CEO be delegated authority to issue vehicle movement permits for type 1 road trains to travel along Station Road between Tiffin Street and Gregory Street in order that Council’s Station Road water supply standpipe can be accessed by them. The permits will be in place until Council can make alternative arrangements and relocate the standpipe to a more appropriate location.

2. Residents in the area be notified of the temporary arrangements and the steps that Council will be taking to progress the relocation.

3. The relocation be included in Council’s works planning.

Body of Report:

Council’s Station Road standpipe is fed off a 100mm diameter main which enables rapid filling for water carriers.

Bowen Street, Tiffin Street and Gregory Street are already designated DTMR type 1 road train routes. While it is not proposed to seek DTMR approval for Station Road to become a designated type 1 road train route, it’s proposed that Council issue a temporary 12 month permit for the use of Station Road by type 1 road trains. This will enable these vehicles to operate on a circuit to and from Bowen Street using the Tiffin/Station/Gregory Streets connection.

A permit is considered appropriate in this instance as ultimately it is considered that Council should relocate the standpipe to a more appropriate location.

Consultation (internal/external):

Julia Reitano - CEO

Barry Omundson - Director Infrastructure

Troy Pettiford – Manager Utilities and Waste

Peter Weallans – Manager Construction and Maintenance

Residents in the area will be notified of the temporary arrangements and the steps that Council will be taking to progress the relocation.

Risk Assessment (Legal, Financial, Political etc.):

The operation of road trains in urban areas will require appropriate regulatory and advisory signage.

Policy Implications:

Council does not have a policy in relation to the issuing of vehicle permits for multi combination vehicles on its roads.

Financial Resource Implications:

Council receives a source of revenue through a ‘user pays’ system where water from the standpipes is purchased by using the Avdata system.

Link to Corporate Plan:

Corporate Plan 2009-2013 — 8.5.3(b) To develop and implement appropriate routine and preventative maintenance programs aimed at extending the overall life of Council’s roads infrastructure assets.

Supporting Documentation:

1 View

Map- Station Road- Standpipe Access

D12/32746

Report authorised by:

Peter Weallans, Manager Construction & Maintenance

Barry Omundson, Director Infrastructure

Maranoa Regional Council

General Meeting - 10 October 2012

Officer Report

Meeting: General 10 October 2012	Date: 8 October 2012
Item Number: L.2	File Number: D12/32426

Subject Heading: Fees and Charges Error Amendment - Waste Charges

Classification: Open Access

Name of Applicant:

Location:

Author & Officer’s Title: Troy Pettiford, Manager of Utilities & Waste

Executive Summary:

The report seeks to correct an administrative error in the fees and charges schedule, within the Building Waste section.

Officer’s Recommendation:

That Council approve changes to be made to the Building Waste Section to reflect the following:

6x4 Trailer - $14.00 per load

Light Trucks - $ 25.00 per cubic meter

Heavy Trucks - $ 25.00 per cubic meter

Semi Trailer - $25.00 per cubic meter

Body of Report:

At the end of the 2011/12 financial year, a review was conducted on how the fees and charges for Utilities and Waste was comparing with cost recovery for the services provided.

Several changes had to be implemented due to the extra demand/impact on those services due to the energy sector boom and recent flood events.

Due to an administrative error, the proposed new fees and charges for Building Waste were not transferred across correctly, for review by council for budget deliberations.

Consequently the change in fee structure from charging per load to per cubic meter has not occurred correctly. The amounts that have been added do not reflect the correct amounts required to suit the new fee structure.

Amendments have to be undertaken to correct this error to enable the appropriate fees to be implemented.

The table below reflects the changes to be made to assist in effective management of the utilities and waste services provided:

Consultation (internal/external):

Julie Reitano – Chief Executive Officer

Barry Omundson – Director Infrastructure

Ronald Bignal – Roma Refuse Facility Foreman

Risk Assessment (Legal, Financial, Political etc.):

Financial – Revenue, cost recovery.

Policy Implications:

Nil

Financial Resource Implications:

Current error represents overcharging by up to $25 per cubic meter

Link to Corporate Plan:

Corporate Plan 2009-2013 — 8.5.9(e) To undertake a review of all waste management processes and services with a view to identify improvements and efficiencies in the existing service provision and possible service expansion opportunities.

Supporting Documentation:

Nil

Report authorised by:

Barry Omundson, Director Infrastructure

Maranoa Regional Council

General Meeting - 10 October 2012

Officer Report

Meeting: General 10 October 2012	Date: 8 October 2012
Item Number: L.3	File Number: D12/32428

Subject Heading: Roma Sewerage Treatment Plant - Effluient Disposal Update

Classification: Open Access

Name of Applicant:

Location: Roma Sewerage Treatment Plant

Author & Officer’s Title: Troy Pettiford, Manager of Utilities & Waste

Executive Summary:

Maranoa Regional Council’s Sewerage Treatment Plants are becoming overloaded due to the speed and frequency that trucked regulated septic waste is being disposed onsite.

Roma STP, due to available capacity (limited), will become the only disposal point for this type of waste stream from the energy sector.

The following is a brief update for Council in relation to the challenges being faced in receiving the waste at the Roma STP, without adversely affecting licence and operational requirements.

Officer’s Recommendation:

Council endorse the proposal to urgently upgrade facilities at the Roma STP to receive trucked regulated waste, using the revenue received from the said incoming waste, and that the budget be amended accordingly.

Body of Report:

Maranoa Regional Council’s Sewerage Treatment Plants are becoming overloaded due to speed and frequency that trucked regulated septic waste is being disposed onsite.

Roma STP, due to available capacity, although limited, will become the only disposal point for this type of waste stream from the energy sector.

The following is a brief update for Council in relation to the challenges being faced in receiving the waste at the Roma STP, without adversely affecting licence and operational requirements.

Council currently receives at our Roma STP approximately 250 KL of waste per day, which equates into 7.75 ML a month, generating estimated revenue of $930,000 per month.

Projected future demand has estimated increased loads up to 500 KL a day, 15.5 ML a month, generating estimated revenue of $1.8 Million per month.

Currently the technique used for disposal of effluent at the STP has outlived its usefulness due to increased demand. This technique is causing shock loads on the STP, resulting in secondary treatment not being effective enough to enable release limits of effluent to fall within licence requirements (Print out of BOD Analysis and licence requirements for the Roma STP will be provided for review).

After investigation into how to resolve this issue, the following project is in the process of concept design.

A 500KL day tank is proposed to receive the trucked waste for the camps, positioned so as not to hamper future expansion of the plant. A bunded receiving facility with two to three loading points is required. This facility will require lighting and road access but isolated from the rest of the plant. The day tank could also be used for future Imhoff tank cleaning storage.

A sludge pump would transfer the waste from the day tank to the three Imhoff tanks at a controlled rate to minimise shock loads, but turn the day tank over once a day. An avdata key system would be implemented (like the water standpipe facility) so loads can be controlled/restricted and closely monitored for usage trends and automatic billing.

The estimated cost of the project would be in the vicinity of $250,000. It is proposed to fund this project via the revenue received from the disposal of waste to the plant.

It is proposed to have this project completed by early next year to coincide with the energy sector ramping up operations after the Christmas shut down/ wet season period.

Consultation (internal/external):

Julie Reitano – Chief Executive Officer

Barry Omundson – Director Infrastructure

Graham Tiffany – Manager Building & Planning

Risk Assessment (Legal, Financial, Political etc.):

Legal – without urgent upgrade, MRC is unable to achieve current licence requirements for release limits.

Policy Implications:

Nil

Financial Resource Implications:

Project to be funded by revenue received from regulated waste disposal. Estimated cost of works $250,000.00

Link to Corporate Plan:

Corporate Plan 2009-2013 — 8.5.7(d) To undertake an overall review of the region’s treated sewerage requirements with a view to identifying any issues or concerns that need to be addressed and to enable the commencement of planning for any identified future capital expansion propos䡰놃낖︬

Supporting Documentation:

Nil

Report authorised by:

Barry Omundson, Director Infrastructure