Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 11 April 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 10 April 2012

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Operations)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on April 11, 2012 at 9.00am.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  11 April 2012

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  28 March 2012

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

6.1         Representatives from McInnes Wilson Lawyers will be in attendance to provide Council a legal proceeding update.                                                                                                          10.30am

Gerard Timbs of McInnes Wilson Lawyers

 

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      Airport Opening Post Event Report

Prepared by:      Kerry Dean, Executive Support Assistant

10.2      Proposed resolutions for 2012 National General Assembly of Local Government

Prepared by:      Paul Bawden, Chief Executive Officer

 

11          Community Services

 

12          Corporate Services

12.1      Disposal of unused Wycombe State School site

Prepared by:      Debbie Tully, Administration Manager

Attachment :       Wycombe State School site - Lot 21 on COG116 - Map

12.2      Santos Terms of Access - Lot 1 on RP58256

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment 1:     Draft Terms of Access and Landholder Scope Summary......

                                

Attachment 2:     Map Lot 1 on RP85256

 

13          Infrastructure

 

14          Commercial Business

 

15          Planning & Environment

 

Status Reports

 

16          Executive Services

 

17          Community Service

 

18          Corporate Services

18.1      Financial Sustainability Report for the month ending 29 February 2012

Prepared by:      Karen Searle, Financial Services & Rates Coordinator

Attachment 1:     Income Expense Statement - as at 29 February 2012

Attachment 2:     Income Statement February 2012

Attachment 3:     Balance Sheet February 2012

Attachment 4:     Expenditure and Revenue Graphs - 29 February 2012  

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

22          Confidential Items

22.1      Allow Discount

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.

22.2      Allow Discount

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.

22.3      Airport Landing Fees

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(c) the local government budget.

22.4      Tender 12/13 Sale of Toyota Landcruiser

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

 

Councillor Business

 

23          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Mitchell Administration Centre on 28 March 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

John Wagner and Matthew Ostwald representing Toowoomba Regional Enterprise.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.19AM.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.074.12

Moved Cr Denton                                                          Seconded Cr Newman  

 

That the minutes of the General Meeting (5-14.03.12) held on 14 March 2012 be confirmed as amended to include a spelling correction “Mitchell – Tomoo Branch.”  This reference is found on page 9 of the minutes pertaining to  item 22.1.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

John Wagner (Chairman) and Matthew Ostwald (Deputy Chairman) representing Toowoomba Regional Enterprise provided Council an overview of the newly formed companies’ proposal to merge the Toowoomba Regional Enterprise and the Surat Basin Corporation to form the Toowoomba and Surat Basin Enterprise.  They  also delivered an overview of the organisations' role being that of an advocate and conduit for economic development encompassing Toowoomba, and to the west, incorporating the area identified as the Surat Basin.  Council was encouraged to consider membership and a financial contribution in support to the new organisation.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D12/7076

Subject Heading:                          2012 Australia Day Awards & Celebrations         Post Event Report

Author and Officer’s Title:                Nicola Gear, Community Development Coordinator -     Surat

Executive Summary: 

A Post Event Report on the 2012 Australia Day Awards & Celebrations held on 26 January 2012.

 

Resolution No. GM.075.12

Moved Cr Wason                                                          Seconded Cr Price  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Development Coordinator - Surat

  

 

Status Reports

 

Executive Services

 

Item Number:                                   16.1

File Number: D12/6000

Subject Heading:                          Organisational Monthly Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   January 2012

Name of Department:                       All Departments of Council

Executive Summary: 

The new format Organisational Performance monthly report has been developed to provide Council with a high level analysis of performance across the organisation. 

 

Discussion:

The Chief Executive Officer provided an overview of the format changes to the Monthly Performance report.  Councillors in turn enquired on a number of items contained within the report.  The CEO and Directors responded accordingly.

 

Resolution No. GM.076.12

Moved Cr Hartley                                                          Seconded Cr Watson  

That Council receive and note the Officer’s Monthly Performance report for January 2012 as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/4345

Subject Heading:                          Financial Sustainability Report for January    2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   January 2012

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Report for the period ending 31 January 2012 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Resolution No. GM.077.12

Moved Cr Bartels                                                          Seconded Cr Chambers  

That the Progressive Financial Statements of Account for the period ending 31 January 2012 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

MAYORAL MINUTE

 

The Mayor addressed Councillors’ and those present in the gallery to advise of progress to date with respect to flood mitigation considerations for the towns of Roma and Mitchell.

He advised that the Business Case submitted by Maranoa Regional Council for Construction of Flood Mitigation Works at Roma and the undertaking of Flood and Drainage Study at Mitchell had been reviewed by the attending authority.  The Mayor  further advised that the former Premier had indicated  that the business case warranted further detailed investigation with the State Department.  The Mayor indicated his intention to personally meet with relevant State and Federal Ministers in the near future to ensure the matter is attended to with priority.

 

The original flood study commissioned by Council and undertaken by EnGenY in response to earlier floods experienced in Roma requires additional work to incorporate data collected from the 2012 flood levels in Roma, in order to update original models and refine potential flood mitigation measures previously identified.  Proposed mitigation measure estimates will again need to be reviewed.  The Mayor advised that community consultation will take place once these revisions are finalised.

 

Potential mitigation measure impacts further down stream will also be raised as part of investigations.

 

For Mitchell, the Mayor advised that funding would need to be secured to progress the Flood and Drainage Study for Mitchell, but did advise that the Department of Transport and Main Roads had completed initial hydrological studies in Mitchell and that initial discussions had been undertaken concerning the influence of the weir during recent flooding.

 

 

 

MAYORAL MINUTE

 

The Mayor congratulated current elected members seeking re-nomination for the upcoming elections, continuing on to congratulate all nominating candidates, some of whom were present in the gallery,  that have indicated a desire to service the community.

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 9.53am

 

Subject Heading:          resumption of standing orders

Council returned from morning tea at 10.44am

 

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (f)       starting or defending legal proceedings involving it;

 

Cr.  Price left the Chambers at 11.39am.

 

Resolution No. GM.078.12

Moved Cr Hartley                                                          Seconded Cr Newman

 

That Council close the meeting to the public at 11.40am.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Price entered the Chambers at 11.42am.

 

Cr. Newman left the Chambers at 1.43pm.

Cr. Newman entered the Chambers at 1.46pm.

 

Cr Denton left the Chambers at 1.58pm.

 

Resolution No. GM.079.12

Moved Cr Chambers                                                     Seconded Cr Bartels

 

That Council open the meeting to the public at 1.59pm.

 

CARRIED                                                                                                                      8/0

 

 

Cr Denton entered  the Chambers at 2.00pm.

 

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for lunch at 2.01pm

 

Subject Heading:          resumption of standing orders

Council returned from lunch at 2.43pm

 

 

CONFIDENTIAL ITEMS

 

Item Number:                                   22.1

File Number: D12/4783

Subject Heading:                          Request to write off water consumption          charge

Location:                                          Roma

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Executive Summary: 

The property owner has requested that Council review the water consumption charge that was levied on the rate notice issued on 26 October, 2011 with respect to Assessment Number 14033393.

 

Resolution No. GM.080.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council write off consumption charges of $522.45 and refund the $61.00 paid for a water meter investigation.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

Item Number:                                   22.2

File Number: D12/6701

Subject Heading:                          Financial Sustainability Report - Debtors &      Creditors for period ending 29 February 2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   February 2012

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Debtor and Creditor Report for the period ending 29 February 2012 is presented for Council’s consideration.  Each month, details of major 90 day accounts and payment register is prepared in order to monitor possible financial risks.

 

Resolution No. GM.081.12

Moved Cr Watson                                                         Seconded Cr Hartley  

That the Financial Sustainability Debtor and Creditor Report for the period ending 29 February 2012 be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

 

 

 

 

 

Item Number:                                   22.3

File Number: D12/7622

Subject Heading:                          Engagement of Principal Engineering      Consultant for NDRRA Program

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

Executive Summary: 

Council is undertaking flood restoration works under the NDRRA.  Council Officers have identified that they do not have the capacity nor a labour and supervision force of an appropriate skill set to fully perform, supervise and manage the flood restoration works in a manner which is efficient and effective, provides value for money, and complies with government legislation, policies and procedures.  As previously advised in information sessions a process has been pursued to engage an independent Principal Engineering Consultant to provide those services.

 

Resolution No. GM.082.12

Moved Cr Watson                                                         Seconded Cr Wason  

  1. That Council approves Aurecon Australia Pty Ltd as the preferred tender for the principal engineering consultancy services;

 

  1. That Council authorises the Chief Executive Officer to finalise negotiations with Aurecon Australia Pty Ltd; and

 

  1. That Council authorises the Chief Executive Officer to enter into a final contract with Aurecon Australia Pty Ltd for principal engineering consultancy.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

LATE ITEM

 

Cr. Hartley declared a potential ‘Conflict of interest’ in the following item due to him being a member of the Injune Rodeo Committee and left the Chambers at 2.45pm taking no further part in discussions or debate.

 

Cr. Denton also  declared potential a ‘Conflict of Interest’ in the following item due to her being a member of the Injune & District Tourist Association and left the Chambers at 2.45pm taking no further part in discussions or debate.

 

 

Item Number:                                   22.4

File Number: D12/7673

Subject Heading:                          Caravan Park and Camping Ground           Opportunities in Injune

Location:                                          Injune

Applicant:                                         Various

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

This report reviews opportunities to provide Caravan and Camping facilities in Injune for the travelling public.

 

Resolution No. GM.083.12

Moved Cr Price                                                             Seconded Cr Chambers  

That Council allows public access to the Injune Rodeo Grounds, free of charge,  during the 2012- 2013 tourist season whilst costings for upgrading of the showers and toilet facilities be undertaken in consultation with Injune Rodeo Club and Injune District Tourism Association.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Director of Corporate Services

 

Councillor’s Hartley and Denton entered the Chambers at 2.48pm.

 

Resolution No. GM.084.12

Moved Cr Watson                                                         Seconded Cr Chambers

That Council endorses the issue of a breach notice on Picnic Point Development Venture Pty Ltd seeking that facilities for the travelling public be re-established at the current caravan park.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Director Corporate Services

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.50pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 April 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 

   


Maranoa Regional Council

    

General Meeting -  11 April 2012

Officer Report

Meeting: General  11 April 2012

Date: 28 March 2012

Item Number: 10.1

File Number: D12/8524

 

Subject Heading:                     Airport Opening Post Event Report

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kerry Dean, Executive Support Assistant

 

 

Executive Summary: 

A post event report on the Roma Airport Opening held on the 17 March, 2012.

 

 

Officer’s Recommendation: 

That Council receive and note the Officer’s Report on Roma Airport Opening as presented.

 

 

Body of Report:

In recognition of practical completion of Roma Airport Redevelopment Project, Council approved the hosting of a public celebration on 17th March 2012.   The Airport opening was managed internally by Executive Services, in consultation with Councillors and other sections of Council.  Preparations commenced in December 2011 with extensive research undertaken to develop a program of events that suitably marked finalisation of Council’s largest project during this term. The opening also provided an opportunity to officially recognise financial contributors to the project.

 

Despite some bad weather on the day, the Airport Opening was a success with a significant number of people attending, both local and travelling public. 

 

Event Program:

An official unveiling of the commemorative plaque was held between 2.00pm – 3.00pm.  This involved invited guests (approximately 40) meeting at the new terminal and then conducting the first walk through tour with Councillors and Council Directors.  Once they arrived at the plaque, Mayor Robert Loughnan said a few words and then drew the curtain, unveiling the plaque. 

 

At 3.00pm the terminal and static display were then opened to the wider public.  Council invited the public on to the tarmac to view the new Q400, historic warbirds, Matt Hall’s racing plane, Careflight chopper and various light aircraft.  Due to the intermittent weather the Mayor and special guests presented speeches inside the terminal and handed Darren Lockyer the “Keys to the City”.  Matt Hall then performed his first aerial display, finishing off with the spectacular cutting of the ribbon, declaring the airport officially open.

 

At approximately 5.45pm, Qantaslink drew the winners of their return flights to Brisbane and Council drew the winner of the Matt Hall flight.

 

At 6.00pm Brisbane band TRACE commenced their performance within the terminal and the food stalls commenced.

 

Changes on the Day:

Due to poor weather on the day, a significant number of changes were necessary.  These changes are summarised below:-

 

·    18 market stalls were given the option to close up. 

·    AA Amusements rides were unable to operate due to safety concerns with the rain. Although the rides remained manned in case the weather cleared. 

·    Roving entertainment had to alter acts, as fire feats were not suitable inside the airport terminal.

·    The 5 piece band was relocated inside the terminal due to safety concerns with electrical cables and the musical equipment. 

·    Bar was unable to be moved from the car park area to the terminal due to license restrictions.

·    Lions club were also unable to be moved due to heated cooking oil being too dangerous to relocate.

·    Fireworks were scheduled for 8.50pm, but were cancelled as the event began to wind-down around 7pm due to the weather.

·    A reduced number of glowing balloons were handed out on the night as it was too light inside the terminal for the full effect.

·    Live performance TRACE wrapped up their final set at 7pm due to reduced evening attendance from the rain.

 

Highlights:

·    Matt Hall Racing opened the Airport in spectacular style with the cutting of the ribbon and his aerial display.

·    Darren Lockyer attending the event as Roma’s special guest and being handed the “Keys to the City”.

·    Qantas giving away 3 x 2 tickets return tickets to Brisbane.

·    Static display including:

o Q400

o 2 x Trojans

o 1 x Harvard

o Matt Hall’s racing plane

o Careflight chopper

o Various light aircraft

·    Face painting for kids inside the terminal

 

Marketing of Event:

A comprehensive communications program was developed and implement by our Corporate Communications Officer.  The following mediums were utilised:

 

Paper

·    Western Star (2, 9, 16 March)

·    Balonne Beacon (8 March)

·    Western Times (8 March)

·    Chronicle (10 March)

·    Chinchilla News (8 March)

·    Bottle Tree Bulletin

 

Radio

·    4ZR

o 2 different advertisements

o On air interviews with Mayor/CEO

o On air interviews with Matt Hall

 

Other

·    Tourism networks

·    Councillor networks

·    Media networks

·    Facebook

·    Flyers around towns

·    Council website

·    Multimedia screen in customer service areas

 

Budget:

The budget for the event was $50,000 and the total amount spent was $49,899.64.

 

Lessons Learnt:

Given the necessity of a number of the activities featured being held in the open air, wet weather had a significant impact on a number of the activities. A comprehensive “Plan B” is required when holding an outdoor event.  The use of radios would have been helpful on the day to assist with the communication of changes required on the day. 

 

Consultation (internal/external):

Pre-event

Councillors

Activity and Service Providers

Funding partners

Executive Services Team Members

Risk Assessment (Legal, Financial, Political etc.):

Public Safety concerns were addressed due to wet weather implications.

Policy Implications:

Purchasing Policy adherence to guidelines.

Financial Resource Implications:

Project was delivered in line with designated budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Kelly Rogers, Coordinator Executive Services


Maranoa Regional Council

    

General Meeting -  11 April 2012

Officer Report

Meeting: General  11 April 2012

Date: 5 April 2012

Item Number: 10.2

File Number: D12/9387

 

Subject Heading:                     Proposed resolutions for 2012 National General Assembly of Local Government

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Paul Bawden, Chief Executive Officer

 

Executive Summary: 

The Council has the opportunity to submit motions for consideration at the upcoming National General Assembly of Local Government.

 

 

Officer’s Recommendation: 

That Council endorse and forward the motions outlined in the report to the 2012 National General Assembly of Local Government.

 

 

Body of Report:

The Council has received correspondence on the 2012 National General Assembly of Local Government advising that:-

 

·    Themes are to be Infrastructure, Planning and Services

·    Opportunity to submit motions by 27 April 2012.

 

The Assembly is a significant opportunity to progress the work and consolidation of Local Government at the national level.

 

At a recent Councillor workshop the Assembly was discussed and it was proposed that the following motions be drafted for consideration.

 

National Broadband Network: That the Federal Government be lobbied to ensure

increased regional connections to the NBN that in particular focus on the smaller

settlements whose viability and lifestyle can be improved through such provision.

 

Natural Disaster Relief and Recovery Arrangements:  That the importance of

NDRRA to Local Government be recognised and that the current level of access to funding be  maintained with an increased emphasis on investment in preventative measures.

 

These matters are relevant to the congress themes and would likely be linked to matters coming from other local government authorities.

Consultation (internal/external):

Councillors via workshop

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Potential to retain/attract increased funding

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

 

   


Maranoa Regional Council

    

General Meeting -  11 April 2012

Officer Report

Meeting: General  11 April 2012

Date: 28 March 2012

Item Number: 12.1

File Number: D12/8441

 

Subject Heading:                     Disposal of unused Wycombe State School site

Classification:                                  Open Access  

Name of Applicant:                         Department of Environment and Resource Management

Location:                                           Wycombe State School site, Lot 21 on COG116

Author & Officer’s Title:                 Debbie Tully, Administration Manager

 

 

Executive Summary: 

Education Queensland has instructed the Department of Environment and Resource Management to dispose of Lot 21 on COG116, the Wycombe State School site.  This site is no longer being used as a school and the Department of Environment and Resource Management is seeking Council’s views on this matter.

 

 

Officer’s Recommendation: 

That Maranoa Regional Council offers no objection to the disposal of the old Wycombe State School site being Lot 21 on COG116.

 

 

Body of Report:

The Wycombe State School has not functioned as a school for approximately the past four (4) years.  Education Queensland has made a decision that the site is surplus to requirements and has instructed the Department of Environment and Resource Management to dispose of the site being Lot 21 on COG116. 

 

The Department of Environment and Resource Management has written to Council seeking Council’s views and / or requirements on this matter before a decision is made by the Department.

Consultation (internal/external):

Janine York, Department of Environment and Resource Management

Matthew McGoldrick, Director of Corporate Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Wycombe State School site - Lot 21 on COG116 - Map

D12/8433

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Wycombe State School site - Lot 21 on COG116 - Map

 


Maranoa Regional Council

    

General Meeting -  11 April 2012

Officer Report

Meeting: General  11 April 2012

Date: 28 March 2012

Item Number: 12.2

File Number: D12/8455

 

Subject Heading:                     Santos Terms of Access - Lot 1 on RP58256

Classification:                                  Open Access  

Name of Applicant:                         Santos

Location:                                           Injune to Taroom Road Pony Hills

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

Santos is seeking approval to carry out works on Lot 1 on RP58256 on the Injune Taroom Road in the Pony Hills district.  This parcel of land is approximately 34 hectares in size and is vacant land.  Santos plans to install 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power along the front of the allotment parallel to the roadway.

 

 

Officer’s Recommendation: 

Council agree to Santos installing 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power on Lot 1 on RP58256 in accordance with the Terms of Access dated 1 July 2011 and also on the condition that heavy vehicle access is provided to the allotment.

 

 

Body of Report:

Santos is seeking approval to carry out works on Lot 1 on RP58256 on the Injune Taroom Road including installation of 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power along the front of the allotment parallel to the roadway.

 

Lot 1 on RP58256 is Council owned, vacant land and is surrounded by the Hallett State Forest.  Unconfirmed, local knowledge says that the land may have been previously a Cobb and Co changing area.  Council has no confirmed plans to use the land for any purpose.

 

Santos has provided Council with a draft Terms of Reference and draft Landholder Scope Summary. 

 

The draft Terms of Reference has been attached and includes information on management strategies including dust, fire, weed transfer, water use, disruption to stock, disruption to pasture and farm infrastructure. This Terms of Reference is based on a standard Santos document and in this instance many of the strategies are inapplicable.

 

The draft Landholder Scope Summary includes general conditions for construction being:-

1.   If material and/or water will be sourced from the property a separate agreement will be put in place prior to utilising this material or water source.  This agreement with the landholder is to be coordinated via the Santos Landholder Team who will negotiate the supply and document the arrangement.

2.   Sediment and erosion controls will be in accordance with the project Environmental Management Plan.

3.   Excavations will be maintained in a safe manner to prevent impact on livestock.

4.   It will be ensured that affected gates or fences are restored as practicably as possible to the original condition;

5.   Land will be restored to a standard as practicably as possible to the original condition.

 

It is also recommended that heavy vehicle access is provided to the allotment to allow future, possible use of the land and that this is stipulated as a condition for Santos being given approval to carry out the works.

Consultation (internal/external):

Noel Kerr, Infrastructure Department

Evan McLean, Santos Landholder Advisor Upstream Operations

Risk Assessment (Legal, Financial, Political etc.):

Santos is completing considerable work in the Pony Hills area.

Policy Implications:

Lot 1 on RP58256 is freehold, Council owned land.  Council owns minimal land outside of the town areas and this decision is unlikely to set a precedent.

Financial Resource Implications:

The draft Terms of Reference proposes that Council be offered an initial upfront compensation payment of $9,250.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Draft Terms of Access and Landholder Scope Summary

D12/8527

2View

Map Lot 1 on RP85256

D12/8525

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Draft Terms of Access and Landholder Scope Summary

 







Attachment 2

Map Lot 1 on RP85256

 

     


Maranoa Regional Council

    

General Meeting -  11 April 2012

Status Report

Meeting: General  11 April 2012

Date: 7 March 2012

Item Number: 18.1

File Number: D12/6410

 

SUBJECT HEADING:                     Financial Sustainability Report for the month ending 29 February 2012

Classification:                                  Open Access 

Report compiled by:                       Karen Searle, Financial Services & Rates Coordinator

 

Month & Year of Report:                February 2012

Name of Department:                     Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 29 February 2012  is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

 

Officer’s Recommendation:

That the Progressive Financial Statements of Account for the period ending 29 February 2012  as included in the Financial Sustainability Report be received subject to audit.

 

 

Summary of Financial Position

Overall Council has experienced a net loss of $19,407,473 (including depreciation of $7,553,983)  for the period ending 29 February 2012. 

Income                                                          Expenses

Total Revenue $60,311,496            Total expenses of $79,718,970 (which includes  depreciation expense of $7,553,983)

Operating Revenue $58,8.5,361    

Capital Revenue      $1,476,135

Borrowings per Assessment

Value of borrowings per assessable property in the Council area is $1,546.

 

YTD vs Full Year Capital Expenditure 

Capital works program $16,212,384 of $20,992,873.

 

Cash at Bank

Balance of Cash at Bank as at 29 February 2012 is $31,635,493.

 

 

SUSTAINABILITY RATIOS

In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.

 

These ratios are designed to provide an indication of the performance of Council

against key financial sustainability criteria which must be met to ensure the prudent

management of financial risks.  This information must also be reported in Council’s Annual Report.

DI

Department Infrastructure and Planning Sustainability Ratios

Ratio

 

Description

Formula

YTD

Actual

Result

Benchmark

 

Within

Limits?

 

Financial Capital Indicators

Working capital ratio

 

Measures the extent to which

Council has liquid assets

available to meet short term

financial obligations Current Liabilities

Current Assets

 

Current Liabilities

5.62%

 

>1

Yes

Operating Surplus

ratio

 

This is an indicator of the extent

to which revenues raised cover

operational expenses only or are available for capital funding

purposes

Net Operating Surplus

 

Total Operating

Revenue

 

-.33%

0-110%

No

Net Financial

Liabilities ratio

 

This is an indicator of the extent to which the net financial

liabilities of Council can be

serviced by its operating

revenues.

A ratio < 60% indicates Council

has the capacity to increase its

loan borrowings.

Total Liabilities less

Current Assets

 

Total Operating

Revenue

 

-0.43%

<=60%

Yes

Interest coverage ratio

 

This ratio indicates the extent to which Council's operating

revenues are committed to

interest expenses

 

Net interest expense on debt service

 

Total Operating

Revenue

 

0.01%

0-10%

Yes

 

 

Comment on Ratios

All ratios, excluding Operating Surplus ratio are within the acceptable range.  The operating surplus ratio result is well below the benchmark due to large expenditure for Contracts which is 210% of the budget in particularl Flood Damage Works ($23,369,386).  In addition to this, the overall revenue is 47% of the budget, which is 19% below the pro-rata budget of 66.67%.


Comment on Financial Reports

 

Income Statement

Council’s operating position at the end of February 2012 is an operating loss of $19,407,473  (including depreciation expense of $7,553,983) compared to a yearly amended budgeted operating surplus of $525,666.  

 

Loan Borrowings

The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.

 

Rates Information

 

ARREARS - RATES DEBTORS

CATEGORY DEFINITION

This category examines the level of rates arrears owing to Council.  

KEY RESULT 1

Total Rates Outstanding as Percentage of Issues

 

 

Rates Outstanding - Timeframes

RATES BALANCES AS AT 30 JUNE 2011

RATES BALANCES AS AT 29 Feb 2012

 

Overdue (1/7 – 31/12/11)

249,196.15

1,290,507.07 

 

Current (1/1 – 30/06/12)

797,078.15

-23.10 

 

 

 

 

 

Arrears

436,636.68

631,194.81

 

Interest

75,764.39

117,393.79

 

Unalloc Rec

-144,697.55

 

 

Total

1,413,977.82

2,039,072.57

INFLUENCING FACTORS

 

 

 

COMMENTS

Total rates outstanding as at 29 February 2012 is $2,039,072.57.  The rate levy for the period 1 July 2011 to 31 December 2011 was issued on 26 October 2011.  A batch of supplementary levies will be issued mid March and the rate levy for the period 1 January 2012 to 30 June, 2012 will be issued late April 2012.

 

 

 

RATES - Transactions Processed

CATEGORY DEFINITION

This category examines the rates queries processed by Rates staff. 

KEY RESULT 1

Transactions Processed

 

Change of

Address

Rate

Searches

Change of

Ownership

Supplementary

Levies

TOTAL 2010/11

254

387

507

83

July

0

23

37

29

August

0

40

55

48

September

48

49

21

0

October

24

28

68

0

November

4

52

72

0

December

28

35

50

0

January

30

39

46

7

February

28

42

26

0

March

 

 

 

 

April

 

 

 

 

May

 

 

 

 

June

 

 

 

 

Total

162

308

375

84

INFLUENCING FACTORS

 

COMMENTS

The average monthly change of address is 21, February  is above average with 28

The average monthly rate searches is 32, with February  being above  average with 42.

The average monthly change of ownership is 42, with February being below average with 26 .

The average monthly supplementary levies is 7, with February  being below average with 0.  With the Authority Software, there are restrictions with regards to dates for close of discount and interest commencement date.  Due to these restrictions, supplementary levies will only be issued once or twice within each half year period.

 

 

 

RATES – Queries Process

CATEGORY DEFINITION

This category examines the number and type of queries received about rates and charges levied by Council 

KEY RESULT 1

Rating Queries

 

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Water

 

 

 

 

 61

 

 1

 

 

 

 

Sewerage

 

 

 

 

 9

 2

 1

 

 

 

 

 

Garbage

 

 

 

 

 5

 

 1

 

 

 

 

 

General Rate Charges

 

 

 

 

 

 

 

 

 

 

 

 

Wild Dog Charges

 

 

 

 

 

 

 

 

 

 

 

 

Addressing

 

 

 

 

 6

 

 

 

 

 

 

Pensioner

 

 

 

 

 3

 

 

 

 

 

 

 

Excess Water

 

 

 

 

 

 

 

 

 

 

 

 

Fire Levy

 

 

 

 

 3

 

 

 

 

 

 

 

Owner Details

 

 

 

 

 2

4  

 7

 

 

 

 

Trade Waste

 

 

 

 

 

 

 

 

 

 

 

 

Categories

 

 

 

 

 

 

 

 

 

 

 

 

Missed Discount

 

 

 

 

 4

 

 

 

 

 

 

 

Payment/Refund

 

 

 

 

 

 

 

 

 

 

 

Water Meter Investigations

 

 

 

 

 

 

 

 

 

 

 

 

Printers

 

 

 

 

 

 

 

 

 

 

 

 

Area

 

 

 

 

 

 

 

 

 

 

 

 

Other

5

10

25 

 30

 

 1

 

 

 

 

 

Total

5

 10

 25

 30

 92

12 

 

 

 

 

INFLUENCING FACTORS

 Due to rates being issued on 25 October, 2011 there will be a large increase in the number of queries within the rate area.

COMMENTS

Other

On advice from DERM ratepayers have been forwarded supplementary rate notices for rates and charges for up to three years.  Ratepayers have been advised that Council are required to issue rates from the date of issue of valuation.

 

Address

Rate notices with incorrect postal or primary property address.  These have been rectified.

 

Owner Details

Ratepayers that have subdivided/amalgamated land chasing up the status of their rate notices.  Ratepayers have been advised that notices would be forwarded as soon as practicable. 

 

DEBTORS

The current  90 day balances stands at $3,241,839.24 for 29 February 2012.  Whilst this balance is high, credit adjustments on 2 major accounts are required – this will reduce the balance by approximately $1.4 million.  This should be complete by end of March 2012.

90-Day Debtors Accounts

 

 

 

As at 29 Feb 12

 

 

 

 

 

Under $500.00

$500.00-$5,000.00

$5,000.00 - $50,000.00

Over $50,000.00

 

 

 

 

 

Saleyards

22.89

 

77,797.47

170,968.02

Quarry

 

6,774.71

79,360.21

1,018,999.20

General

7,921.61

76,870.72

242,089.26

1,506,988.86

Childcare

35.00

2,176.20

 

 

Bassett Park

913.70

2,674.31

 

 

Library

1,727.10

 

 

 

Licences

660.00

 

 

 

HACC/CACPS

1,917.73

 

 

 

MRV

645.81

7,780.19

 

 

Rent

3,467.68

26,687.91

5,357.66

 

Total

17,311.52

122,964.04

404604.60

2,696,956.08

 

 

Supporting Documentation:

1View

Income Expense Statement - as at 29 February 2012

D12/6043

2View

Income Statement February 2012

D12/6041

3View

Balance Sheet February 2012

D12/6042

4View

Expenditure and Revenue Graphs - 29 February 2012

D12/6119

 

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services

  


Attachment 1

Income Expense Statement - as at 29 February 2012

 








Attachment 2

Income Statement February 2012

 


Attachment 3

Balance Sheet February 2012

 


Attachment 4

Expenditure and Revenue Graphs - 29 February 2012