BUSINESS PAPER
General Meeting
Wednesday 11 April 2012
Roma Administration Centre
NOTICE OF MEETING
Date: 10 April 2012
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor T G Hartley
Councillors: Councillor J P Bartels
Councillor J L Chambers
Councillor R J Denton
Councillor W M Newman
Councillor M L Price
Councillor W S Wason
Councillor J S Watson
Chief Executive Officer: Mr Paul Bawden
Senior Management: Mr Tony Klein (Director Community Services)
Mr Matthew McGoldrick (Director Corporate Services)
Mr Barry Omundson (Director Operations)
Mr Rob Hayward (Director Planning & Environment)
Officers: Ms Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on April 11, 2012 at 9.00am.
Paul Bawden
Chief Executive Officer
Maranoa Regional Council
General Meeting - 11 April 2012
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 28 March 2012
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
6.1 Representatives from McInnes Wilson Lawyers will be in attendance to provide Council a legal proceeding update. 10.30am
Gerard Timbs of McInnes Wilson Lawyers |
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Executive Services
10.1 Airport Opening Post Event Report
Prepared by: Kerry Dean, Executive Support Assistant
10.2 Proposed resolutions for 2012 National General Assembly of Local Government
Prepared by: Paul Bawden, Chief Executive Officer
11 Community Services
12 Corporate Services
12.1 Disposal of unused Wycombe State School site
Prepared by: Debbie Tully, Administration Manager
Attachment : Wycombe State School site - Lot 21 on COG116 - Map
12.2 Santos Terms of Access - Lot 1 on RP58256
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment 1: Draft Terms of Access and Landholder Scope Summary......
Attachment 2: Map Lot 1 on RP85256
13 Infrastructure
14 Commercial Business
15 Planning & Environment
Status Reports
16 Executive Services
17 Community Service
18 Corporate Services
18.1 Financial Sustainability Report for the month ending 29 February 2012
Prepared by: Karen Searle, Financial Services & Rates Coordinator
Attachment 1: Income Expense Statement - as at 29 February 2012
Attachment 2: Income Statement February 2012
Attachment 3: Balance Sheet February 2012
Attachment 4: Expenditure and Revenue Graphs - 29 February 2012
19 Infrastructure
20 Commercial Business
21 Planning & Environment
Next General Meeting
Confidential Items
In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
22 Confidential Items
22.1 Allow Discount
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.
22.2 Allow Discount
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.
22.3 Airport Landing Fees
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(c) the local government budget.
22.4 Tender 12/13 Sale of Toyota Landcruiser
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.
Councillor Business
23 Councillor Business
Closure
Minutes of the General Meeting of maranoa Regional Council held at Mitchell Administration Centre on 28 March 2012 commencing at 9.00am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
GUESTS
John Wagner and Matthew Ostwald representing Toowoomba Regional Enterprise.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.19AM.
APOLOGIES
There were no apologies for the meeting.
Confirmation of Minutes
Resolution No. GM.074.12 Moved Cr Denton Seconded Cr Newman
That the minutes of the General Meeting (5-14.03.12) held on 14 March 2012 be confirmed as amended to include a spelling correction “Mitchell – Tomoo Branch.” This reference is found on page 9 of the minutes pertaining to item 22.1.
CARRIED 9/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
John Wagner (Chairman) and Matthew Ostwald (Deputy Chairman) representing Toowoomba Regional Enterprise provided Council an overview of the newly formed companies’ proposal to merge the Toowoomba Regional Enterprise and the Surat Basin Corporation to form the Toowoomba and Surat Basin Enterprise. They also delivered an overview of the organisations' role being that of an advocate and conduit for economic development encompassing Toowoomba, and to the west, incorporating the area identified as the Surat Basin. Council was encouraged to consider membership and a financial contribution in support to the new organisation. |
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Community Services
Item Number: 11.1 |
File Number: D12/7076 |
Subject Heading: 2012 Australia Day Awards & Celebrations Post Event Report |
|
Author and Officer’s Title: Nicola Gear, Community Development Coordinator - Surat |
|
Executive Summary: A Post Event Report on the 2012 Australia Day Awards & Celebrations held on 26 January 2012. |
|
|
|
Resolution No. GM.075.12 Moved Cr Wason Seconded Cr Price That Council receive and note the Officer’s Report as presented.
CARRIED 9/0 |
|
|
|
Delegated Officer |
Community Development Coordinator - Surat |
Status Reports
Executive Services
Item Number: 16.1 |
File Number: D12/6000 |
Subject Heading: Organisational Monthly Performance Report |
|
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
|
Month & Year of Report: January 2012 Name of Department: All Departments of Council Executive Summary: The new format Organisational Performance monthly report has been developed to provide Council with a high level analysis of performance across the organisation.
|
|
Discussion: The Chief Executive Officer provided an overview of the format changes to the Monthly Performance report. Councillors in turn enquired on a number of items contained within the report. The CEO and Directors responded accordingly.
|
|
Resolution No. GM.076.12 Moved Cr Hartley Seconded Cr Watson That Council receive and note the Officer’s Monthly Performance report for January 2012 as presented.
CARRIED 9/0 |
|
|
|
Delegated Officer |
Manager Risk and Facilities |
Corporate Services
Item Number: 18.1 |
File Number: D12/4345 |
Subject Heading: Financial Sustainability Report for January 2012 |
|
Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
|
Month & Year of Report: January 2012 Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Report for the period ending 31 January 2012 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget. |
|
|
|
Resolution No. GM.077.12 Moved Cr Bartels Seconded Cr Chambers That the Progressive Financial Statements of Account for the period ending 31 January 2012 as included in the Financial Sustainability Report be received subject to audit.
CARRIED 9/0 |
|
|
|
Delegated Officer |
Financial Services & Rates Coordinator |
MAYORAL MINUTE
The Mayor addressed Councillors’ and those present in the gallery to advise of progress to date with respect to flood mitigation considerations for the towns of Roma and Mitchell.
He advised that the Business Case submitted by Maranoa Regional Council for Construction of Flood Mitigation Works at Roma and the undertaking of Flood and Drainage Study at Mitchell had been reviewed by the attending authority. The Mayor further advised that the former Premier had indicated that the business case warranted further detailed investigation with the State Department. The Mayor indicated his intention to personally meet with relevant State and Federal Ministers in the near future to ensure the matter is attended to with priority.
The original flood study commissioned by Council and undertaken by EnGenY in response to earlier floods experienced in Roma requires additional work to incorporate data collected from the 2012 flood levels in Roma, in order to update original models and refine potential flood mitigation measures previously identified. Proposed mitigation measure estimates will again need to be reviewed. The Mayor advised that community consultation will take place once these revisions are finalised.
Potential mitigation measure impacts further down stream will also be raised as part of investigations.
For Mitchell, the Mayor advised that funding would need to be secured to progress the Flood and Drainage Study for Mitchell, but did advise that the Department of Transport and Main Roads had completed initial hydrological studies in Mitchell and that initial discussions had been undertaken concerning the influence of the weir during recent flooding.
MAYORAL MINUTE
The Mayor congratulated current elected members seeking re-nomination for the upcoming elections, continuing on to congratulate all nominating candidates, some of whom were present in the gallery, that have indicated a desire to service the community.
Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 9.53am
Subject Heading: resumption of standing orders
Council returned from morning tea at 10.44am
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(d) rating concessions;
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
(f) starting or defending legal proceedings involving it;
Cr. Price left the Chambers at 11.39am.
Resolution No. GM.078.12 Moved Cr Hartley Seconded Cr Newman
That Council close the meeting to the public at 11.40am.
CARRIED 8/0 |
|
Cr. Price entered the Chambers at 11.42am.
Cr. Newman left the Chambers at 1.43pm.
Cr. Newman entered the Chambers at 1.46pm.
Cr Denton left the Chambers at 1.58pm.
Resolution No. GM.079.12 Moved Cr Chambers Seconded Cr Bartels
That Council open the meeting to the public at 1.59pm.
CARRIED 8/0 |
|
Cr Denton entered the Chambers at 2.00pm.
Subject Heading: suspension of standing orders
Council adjourned the meeting for lunch at 2.01pm
Subject Heading: resumption of standing orders
Council returned from lunch at 2.43pm
CONFIDENTIAL ITEMS
Item Number: 22.1 |
File Number: D12/4783 |
Subject Heading: Request to write off water consumption charge Location: Roma |
|
Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
|
Executive Summary: The property owner has requested that Council review the water consumption charge that was levied on the rate notice issued on 26 October, 2011 with respect to Assessment Number 14033393.
|
|
Resolution No. GM.080.12 Moved Cr Denton Seconded Cr Chambers That Council write off consumption charges of $522.45 and refund the $61.00 paid for a water meter investigation.
CARRIED 9/0 |
|
|
|
Delegated Officer |
Financial Services & Rates Coordinator |
Item Number: 22.2 |
File Number: D12/6701 |
Subject Heading: Financial Sustainability Report - Debtors & Creditors for period ending 29 February 2012 |
|
Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
|
Month & Year of Report: February 2012 Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Debtor and Creditor Report for the period ending 29 February 2012 is presented for Council’s consideration. Each month, details of major 90 day accounts and payment register is prepared in order to monitor possible financial risks.
|
|
Resolution No. GM.081.12 Moved Cr Watson Seconded Cr Hartley That the Financial Sustainability Debtor and Creditor Report for the period ending 29 February 2012 be received subject to audit.
CARRIED 9/0 |
|
|
|
Delegated Officer |
Financial Services & Rates Coordinator |
Item Number: 22.3 |
File Number: D12/7622 |
Subject Heading: Engagement of Principal Engineering Consultant for NDRRA Program |
|
Author and Officer’s Title: Barry Omundson, Director Infrastructure |
|
Executive Summary: Council is undertaking flood restoration works under the NDRRA. Council Officers have identified that they do not have the capacity nor a labour and supervision force of an appropriate skill set to fully perform, supervise and manage the flood restoration works in a manner which is efficient and effective, provides value for money, and complies with government legislation, policies and procedures. As previously advised in information sessions a process has been pursued to engage an independent Principal Engineering Consultant to provide those services.
|
|
Resolution No. GM.082.12 Moved Cr Watson Seconded Cr Wason
CARRIED 9/0 |
|
|
|
Delegated Officer |
Director Infrastructure |
LATE ITEM
Cr. Hartley declared a potential ‘Conflict of interest’ in the following item due to him being a member of the Injune Rodeo Committee and left the Chambers at 2.45pm taking no further part in discussions or debate.
Cr. Denton also declared potential a ‘Conflict of Interest’ in the following item due to her being a member of the Injune & District Tourist Association and left the Chambers at 2.45pm taking no further part in discussions or debate.
Item Number: 22.4 |
File Number: D12/7673 |
Subject Heading: Caravan Park and Camping Ground Opportunities in Injune Location: Injune Applicant: Various |
|
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
|
Executive Summary: This report reviews opportunities to provide Caravan and Camping facilities in Injune for the travelling public.
|
|
Resolution No. GM.083.12 Moved Cr Price Seconded Cr Chambers That Council allows public access to the Injune Rodeo Grounds, free of charge, during the 2012- 2013 tourist season whilst costings for upgrading of the showers and toilet facilities be undertaken in consultation with Injune Rodeo Club and Injune District Tourism Association.
CARRIED 7/0 |
|
|
|
Delegated Officer |
Director of Corporate Services |
Councillor’s Hartley and Denton entered the Chambers at 2.48pm.
Resolution No. GM.084.12 Moved Cr Watson Seconded Cr Chambers That Council endorses the issue of a breach notice on Picnic Point Development Venture Pty Ltd seeking that facilities for the travelling public be re-established at the current caravan park.
CARRIED 7/2 |
|
|
|
Delegated Officer |
Director Corporate Services |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.50pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 April 2012, at Roma Administration Centre.
...............………................. ..................................
Mayor. Date.
Officer Report
Meeting: General 11 April 2012 |
Date: 28 March 2012 |
Item Number: 10.1 |
File Number: D12/8524 |
Subject Heading: Airport Opening Post Event Report
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Kerry Dean, Executive Support Assistant
Executive Summary: A post event report on the Roma Airport Opening held on the 17 March, 2012.
|
That Council receive and note the Officer’s Report on Roma Airport Opening as presented.
|
Body of Report:
In recognition of practical completion of Roma Airport Redevelopment Project, Council approved the hosting of a public celebration on 17th March 2012. The Airport opening was managed internally by Executive Services, in consultation with Councillors and other sections of Council. Preparations commenced in December 2011 with extensive research undertaken to develop a program of events that suitably marked finalisation of Council’s largest project during this term. The opening also provided an opportunity to officially recognise financial contributors to the project.
Despite some bad weather on the day, the Airport Opening was a success with a significant number of people attending, both local and travelling public.
Event Program:
An official unveiling of the commemorative plaque was held between 2.00pm – 3.00pm. This involved invited guests (approximately 40) meeting at the new terminal and then conducting the first walk through tour with Councillors and Council Directors. Once they arrived at the plaque, Mayor Robert Loughnan said a few words and then drew the curtain, unveiling the plaque.
At 3.00pm the terminal and static display were then opened to the wider public. Council invited the public on to the tarmac to view the new Q400, historic warbirds, Matt Hall’s racing plane, Careflight chopper and various light aircraft. Due to the intermittent weather the Mayor and special guests presented speeches inside the terminal and handed Darren Lockyer the “Keys to the City”. Matt Hall then performed his first aerial display, finishing off with the spectacular cutting of the ribbon, declaring the airport officially open.
At approximately 5.45pm, Qantaslink drew the winners of their return flights to Brisbane and Council drew the winner of the Matt Hall flight.
At 6.00pm Brisbane band TRACE commenced their performance within the terminal and the food stalls commenced.
Changes on the Day:
Due to poor weather on the day, a significant number of changes were necessary. These changes are summarised below:-
· 18 market stalls were given the option to close up.
· AA Amusements rides were unable to operate due to safety concerns with the rain. Although the rides remained manned in case the weather cleared.
· Roving entertainment had to alter acts, as fire feats were not suitable inside the airport terminal.
· The 5 piece band was relocated inside the terminal due to safety concerns with electrical cables and the musical equipment.
· Bar was unable to be moved from the car park area to the terminal due to license restrictions.
· Lions club were also unable to be moved due to heated cooking oil being too dangerous to relocate.
· Fireworks were scheduled for 8.50pm, but were cancelled as the event began to wind-down around 7pm due to the weather.
· A reduced number of glowing balloons were handed out on the night as it was too light inside the terminal for the full effect.
· Live performance TRACE wrapped up their final set at 7pm due to reduced evening attendance from the rain.
Highlights:
· Matt Hall Racing opened the Airport in spectacular style with the cutting of the ribbon and his aerial display.
· Darren Lockyer attending the event as Roma’s special guest and being handed the “Keys to the City”.
· Qantas giving away 3 x 2 tickets return tickets to Brisbane.
· Static display including:
o Q400
o 2 x Trojans
o 1 x Harvard
o Matt Hall’s racing plane
o Careflight chopper
o Various light aircraft
· Face painting for kids inside the terminal
Marketing of Event:
A comprehensive communications program was developed and implement by our Corporate Communications Officer. The following mediums were utilised:
Paper
· Western Star (2, 9, 16 March)
· Balonne Beacon (8 March)
· Western Times (8 March)
· Chronicle (10 March)
· Chinchilla News (8 March)
· Bottle Tree Bulletin
Radio
· 4ZR
o 2 different advertisements
o On air interviews with Mayor/CEO
o On air interviews with Matt Hall
Other
· Tourism networks
· Councillor networks
· Media networks
· Flyers around towns
· Council website
· Multimedia screen in customer service areas
Budget:
The budget for the event was $50,000 and the total amount spent was $49,899.64.
Lessons Learnt:
Given the necessity of a number of the activities featured being held in the open air, wet weather had a significant impact on a number of the activities. A comprehensive “Plan B” is required when holding an outdoor event. The use of radios would have been helpful on the day to assist with the communication of changes required on the day.
Consultation (internal/external):
Pre-event
Councillors
Activity and Service Providers
Funding partners
Executive Services Team Members
Risk Assessment (Legal, Financial, Political etc.):
Public Safety concerns were addressed due to wet weather implications.
Policy Implications:
Purchasing Policy adherence to guidelines.
Financial Resource Implications:
Project was delivered in line with designated budget.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.
Supporting Documentation:
Nil
Report authorised by:
Officer Report
Meeting: General 11 April 2012 |
Date: 5 April 2012 |
Item Number: 10.2 |
File Number: D12/9387 |
Subject Heading: Proposed resolutions for 2012 National General Assembly of Local Government
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Paul Bawden, Chief Executive Officer
Executive Summary: The Council has the opportunity to submit motions for consideration at the upcoming National General Assembly of Local Government.
|
That Council endorse and forward the motions outlined in the report to the 2012 National General Assembly of Local Government.
|
Body of Report:
The Council has received correspondence on the 2012 National General Assembly of Local Government advising that:-
· Themes are to be Infrastructure, Planning and Services
· Opportunity to submit motions by 27 April 2012.
The Assembly is a significant opportunity to progress the work and consolidation of Local Government at the national level.
At a recent Councillor workshop the Assembly was discussed and it was proposed that the following motions be drafted for consideration.
National Broadband Network: That the Federal Government be lobbied to ensure
increased regional connections to the NBN that in particular focus on the smaller
settlements whose viability and lifestyle can be improved through such provision.
Natural Disaster Relief and Recovery Arrangements: That the importance of
NDRRA to Local Government be recognised and that the current level of access to funding be maintained with an increased emphasis on investment in preventative measures.
These matters are relevant to the congress themes and would likely be linked to matters coming from other local government authorities.
Consultation (internal/external):
Councillors via workshop
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Potential to retain/attract increased funding
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.
Supporting Documentation:
Nil
Officer Report
Meeting: General 11 April 2012 |
Date: 28 March 2012 |
Item Number: 12.1 |
File Number: D12/8441 |
Subject Heading: Disposal of unused Wycombe State School site
Classification: Open Access
Name of Applicant: Department of Environment and Resource Management
Location: Wycombe State School site, Lot 21 on COG116
Author & Officer’s Title: Debbie Tully, Administration Manager
Executive Summary: Education Queensland has instructed the Department of Environment and Resource Management to dispose of Lot 21 on COG116, the Wycombe State School site. This site is no longer being used as a school and the Department of Environment and Resource Management is seeking Council’s views on this matter.
|
That Maranoa Regional Council offers no objection to the disposal of the old Wycombe State School site being Lot 21 on COG116.
|
Body of Report:
The Wycombe State School has not functioned as a school for approximately the past four (4) years. Education Queensland has made a decision that the site is surplus to requirements and has instructed the Department of Environment and Resource Management to dispose of the site being Lot 21 on COG116.
The Department of Environment and Resource Management has written to Council seeking Council’s views and / or requirements on this matter before a decision is made by the Department.
Consultation (internal/external):
Janine York, Department of Environment and Resource Management
Matthew McGoldrick, Director of Corporate Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Wycombe State School site - Lot 21 on COG116 - Map |
D12/8433 |
Report authorised by:
Officer Report
Meeting: General 11 April 2012 |
Date: 28 March 2012 |
Item Number: 12.2 |
File Number: D12/8455 |
Subject Heading: Santos Terms of Access - Lot 1 on RP58256
Classification: Open Access
Name of Applicant: Santos
Location: Injune to Taroom Road Pony Hills
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: Santos is seeking approval to carry out works on Lot 1 on RP58256 on the Injune Taroom Road in the Pony Hills district. This parcel of land is approximately 34 hectares in size and is vacant land. Santos plans to install 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power along the front of the allotment parallel to the roadway.
|
Council agree to Santos installing 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power on Lot 1 on RP58256 in accordance with the Terms of Access dated 1 July 2011 and also on the condition that heavy vehicle access is provided to the allotment.
|
Body of Report:
Santos is seeking approval to carry out works on Lot 1 on RP58256 on the Injune Taroom Road including installation of 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power along the front of the allotment parallel to the roadway.
Lot 1 on RP58256 is Council owned, vacant land and is surrounded by the Hallett State Forest. Unconfirmed, local knowledge says that the land may have been previously a Cobb and Co changing area. Council has no confirmed plans to use the land for any purpose.
Santos has provided Council with a draft Terms of Reference and draft Landholder Scope Summary.
The draft Terms of Reference has been attached and includes information on management strategies including dust, fire, weed transfer, water use, disruption to stock, disruption to pasture and farm infrastructure. This Terms of Reference is based on a standard Santos document and in this instance many of the strategies are inapplicable.
The draft Landholder Scope Summary includes general conditions for construction being:-
1. If material and/or water will be sourced from the property a separate agreement will be put in place prior to utilising this material or water source. This agreement with the landholder is to be coordinated via the Santos Landholder Team who will negotiate the supply and document the arrangement.
2. Sediment and erosion controls will be in accordance with the project Environmental Management Plan.
3. Excavations will be maintained in a safe manner to prevent impact on livestock.
4. It will be ensured that affected gates or fences are restored as practicably as possible to the original condition;
5. Land will be restored to a standard as practicably as possible to the original condition.
It is also recommended that heavy vehicle access is provided to the allotment to allow future, possible use of the land and that this is stipulated as a condition for Santos being given approval to carry out the works.
Consultation (internal/external):
Noel Kerr, Infrastructure Department
Evan McLean, Santos Landholder Advisor Upstream Operations
Risk Assessment (Legal, Financial, Political etc.):
Santos is completing considerable work in the Pony Hills area.
Policy Implications:
Lot 1 on RP58256 is freehold, Council owned land. Council owns minimal land outside of the town areas and this decision is unlikely to set a precedent.
Financial Resource Implications:
The draft Terms of Reference proposes that Council be offered an initial upfront compensation payment of $9,250.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Draft Terms of Access and Landholder Scope Summary |
D12/8527 |
2View |
Map Lot 1 on RP85256 |
D12/8525 |
Report authorised by:
Status Report
Meeting: General 11 April 2012 |
Date: 7 March 2012 |
Item Number: 18.1 |
File Number: D12/6410 |
SUBJECT HEADING: Financial Sustainability Report for the month ending 29 February 2012
Classification: Open Access
Report compiled by: Karen Searle, Financial Services & Rates Coordinator
Month & Year of Report: February 2012
Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Report for the period ending 29 February 2012 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.
|
That the Progressive Financial Statements of Account for the period ending 29 February 2012 as included in the Financial Sustainability Report be received subject to audit.
|
Summary of Financial Position
Overall Council has experienced a net loss of $19,407,473 (including depreciation of $7,553,983) for the period ending 29 February 2012.
Income Expenses
Total Revenue $60,311,496 Total expenses of $79,718,970 (which includes depreciation expense of $7,553,983)
Operating Revenue $58,8.5,361
Capital Revenue $1,476,135
Borrowings per Assessment
Value of borrowings per assessable property in the Council area is $1,546.
YTD vs Full Year Capital Expenditure
Capital works program $16,212,384 of $20,992,873.
Cash at Bank
Balance of Cash at Bank as at 29 February 2012 is $31,635,493.
SUSTAINABILITY RATIOS
In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.
These ratios are designed to provide an indication of the performance of Council
against key financial sustainability criteria which must be met to ensure the prudent
management of financial risks. This information must also be reported in Council’s Annual Report.
DI
Department Infrastructure and Planning Sustainability Ratios |
|||||
Ratio
|
Description |
Formula |
YTD Actual Result |
Benchmark
|
Within Limits?
|
Financial Capital Indicators |
|||||
Working capital ratio
|
Measures the extent to which Council has liquid assets available to meet short term financial obligations Current Liabilities |
Current Assets
Current Liabilities |
5.62%
|
>1 |
Yes |
Operating Surplus ratio
|
This is an indicator of the extent to which revenues raised cover operational expenses only or are available for capital funding purposes |
Net Operating Surplus
Total Operating Revenue
|
-.33% |
0-110% |
No |
Net Financial Liabilities ratio
|
This is an indicator of the extent to which the net financial liabilities of Council can be serviced by its operating revenues. A ratio < 60% indicates Council has the capacity to increase its loan borrowings. |
Total Liabilities less Current Assets
Total Operating Revenue
|
-0.43% |
<=60% |
Yes |
Interest coverage ratio
|
This ratio indicates the extent to which Council's operating revenues are committed to interest expenses
|
Net interest expense on debt service
Total Operating Revenue
|
0.01% |
0-10% |
Yes |
Comment on Ratios
All ratios, excluding Operating Surplus ratio are within the acceptable range. The operating surplus ratio result is well below the benchmark due to large expenditure for Contracts which is 210% of the budget in particularl Flood Damage Works ($23,369,386). In addition to this, the overall revenue is 47% of the budget, which is 19% below the pro-rata budget of 66.67%.
Comment on Financial Reports
Income Statement
Council’s operating position at the end of February 2012 is an operating loss of $19,407,473 (including depreciation expense of $7,553,983) compared to a yearly amended budgeted operating surplus of $525,666.
Loan Borrowings
The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.
Rates Information
ARREARS - RATES DEBTORS |
|||
CATEGORY DEFINITION |
This category examines the level of rates arrears owing to Council. |
||
KEY RESULT 1 |
Total Rates Outstanding as Percentage of Issues |
|
|
|
Rates Outstanding - Timeframes |
RATES BALANCES AS AT 30 JUNE 2011 |
RATES BALANCES AS AT 29 Feb 2012 |
|
Overdue (1/7 – 31/12/11) |
249,196.15 |
1,290,507.07 |
|
Current (1/1 – 30/06/12) |
797,078.15 |
-23.10 |
|
|
|
|
|
Arrears |
436,636.68 |
631,194.81 |
|
Interest |
75,764.39 |
117,393.79 |
|
Unalloc Rec |
-144,697.55 |
|
|
Total |
1,413,977.82 |
2,039,072.57 |
INFLUENCING FACTORS |
|
||
COMMENTS |
Total rates outstanding as at 29 February 2012 is $2,039,072.57. The rate levy for the period 1 July 2011 to 31 December 2011 was issued on 26 October 2011. A batch of supplementary levies will be issued mid March and the rate levy for the period 1 January 2012 to 30 June, 2012 will be issued late April 2012.
|
RATES - Transactions Processed |
||||
CATEGORY DEFINITION |
This category examines the rates queries processed by Rates staff. |
|||
KEY RESULT 1 |
Transactions Processed |
|||
|
Change of Address |
Rate Searches |
Change of Ownership |
Supplementary Levies |
TOTAL 2010/11 |
254 |
387 |
507 |
83 |
July |
0 |
23 |
37 |
29 |
August |
0 |
40 |
55 |
48 |
September |
48 |
49 |
21 |
0 |
October |
24 |
28 |
68 |
0 |
November |
4 |
52 |
72 |
0 |
December |
28 |
35 |
50 |
0 |
January |
30 |
39 |
46 |
7 |
February |
28 |
42 |
26 |
0 |
March |
|
|
|
|
April |
|
|
|
|
May |
|
|
|
|
June |
|
|
|
|
Total |
162 |
308 |
375 |
84 |
INFLUENCING FACTORS |
|
|||
COMMENTS |
The average monthly change of address is 21, February is above average with 28 The average monthly rate searches is 32, with February being above average with 42. The average monthly change of ownership is 42, with February being below average with 26 . The average monthly supplementary levies is 7, with February being below average with 0. With the Authority Software, there are restrictions with regards to dates for close of discount and interest commencement date. Due to these restrictions, supplementary levies will only be issued once or twice within each half year period.
|
RATES – Queries Process |
|||||||||||||
CATEGORY DEFINITION |
This category examines the number and type of queries received about rates and charges levied by Council |
||||||||||||
KEY RESULT 1 |
Rating Queries |
||||||||||||
|
Jul |
Aug |
Sep |
Oct. |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
Jun |
|
Water |
|
|
|
|
61 |
3 |
|
1 |
|
|
|
|
|
Sewerage |
|
|
|
|
9 |
2 |
1 |
|
|
|
|
|
|
Garbage |
|
|
|
|
5 |
|
1 |
|
|
|
|
|
|
General Rate Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Wild Dog Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Addressing |
|
|
|
|
6 |
|
|
3 |
|
|
|
|
|
Pensioner |
|
|
|
|
3 |
|
|
|
|
|
|
|
|
Excess Water |
|
|
|
|
|
|
|
|
|
|
|
|
|
Fire Levy |
|
|
|
|
3 |
|
|
|
|
|
|
|
|
Owner Details |
|
|
|
|
2 |
1 |
4 |
7 |
|
|
|
|
|
Trade Waste |
|
|
|
|
|
|
|
|
|
|
|
|
|
Categories |
|
|
|
|
|
|
|
|
|
|
|
|
|
Missed Discount |
|
|
|
|
4 |
|
|
|
|
|
|
|
|
Payment/Refund |
|
|
|
|
|
1 |
|
|
|
|
|
|
|
Water Meter Investigations |
|
|
|
|
|
|
|
|
|
|
|
|
|
Printers |
|
|
|
|
|
|
|
|
|
|
|
|
|
Area |
|
|
|
|
|
|
|
|
|
|
|
|
|
Other |
5 |
10 |
25 |
30 |
|
1 |
|
1 |
|
|
|
|
|
Total |
5 |
10 |
25 |
30 |
92 |
8 |
6 |
12 |
|
|
|
|
|
INFLUENCING FACTORS |
Due to rates being issued on 25 October, 2011 there will be a large increase in the number of queries within the rate area. |
||||||||||||
COMMENTS |
Other |
On advice from DERM ratepayers have been forwarded supplementary rate notices for rates and charges for up to three years. Ratepayers have been advised that Council are required to issue rates from the date of issue of valuation. |
|||||||||||
|
Address |
Rate notices with incorrect postal or primary property address. These have been rectified. |
|||||||||||
|
Owner Details |
Ratepayers that have subdivided/amalgamated land chasing up the status of their rate notices. Ratepayers have been advised that notices would be forwarded as soon as practicable. |
|||||||||||
DEBTORS
The current 90 day balances stands at $3,241,839.24 for 29 February 2012. Whilst this balance is high, credit adjustments on 2 major accounts are required – this will reduce the balance by approximately $1.4 million. This should be complete by end of March 2012.
90-Day Debtors Accounts |
|
|
|
|
As at 29 Feb 12 |
|
|
|
|
|
Under $500.00 |
$500.00-$5,000.00 |
$5,000.00 - $50,000.00 |
Over $50,000.00 |
|
|
|
|
|
Saleyards |
22.89 |
|
77,797.47 |
170,968.02 |
Quarry |
|
6,774.71 |
79,360.21 |
1,018,999.20 |
General |
7,921.61 |
76,870.72 |
242,089.26 |
1,506,988.86 |
Childcare |
35.00 |
2,176.20 |
|
|
Bassett Park |
913.70 |
2,674.31 |
|
|
Library |
1,727.10 |
|
|
|
Licences |
660.00 |
|
|
|
HACC/CACPS |
1,917.73 |
|
|
|
MRV |
645.81 |
7,780.19 |
|
|
Rent |
3,467.68 |
26,687.91 |
5,357.66 |
|
Total |
17,311.52 |
122,964.04 |
404604.60 |
2,696,956.08 |
Supporting Documentation:
1View |
Income Expense Statement - as at 29 February 2012 |
D12/6043 |
2View |
Income Statement February 2012 |
D12/6041 |
3View |
Balance Sheet February 2012 |
D12/6042 |
4View |
Expenditure and Revenue Graphs - 29 February 2012 |
D12/6119 |
Report authorised by:
Belinda Hayward, Financial Accountant
Matthew McGoldrick, Director of Corporate Services