BUSINESS PAPER
General Meeting
Wednesday 11 July 2012
Roma Administration Centre
NOTICE OF MEETING
Date: 6 July 2012
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor W S Wason
Councillors: Councillor J L Chambers
Councillor R J Denton
Councillor P J Flynn
Councillor W M Newman
Councillor C J O’Neil
Councillor M L Price
Councillor D J Schefe
Acting Chief Executive Officer: Mr Michael Parker
Senior Management: Mr Tony Klein (Director Community Services)
Mr Matthew McGoldrick (Director Corporate Services)
Mr Barry Omundson (Director Infrastructure)
Mr Rob Hayward (Director Planning & Environment)
Officers: Ms Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 11, 2012 at 9.00am.
Michael Parker
Acting Chief Executive Officer
Maranoa Regional Council
General Meeting - 11 July 2012
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 27 June 2012
Special 3 July 2012
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Executive Services
11 Community Services
12 Corporate Services
12.1 Renewal of Special Lease 36/52671
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Map Lot 73 on CP WT112
12.2 Revocation of Park Reserve and Local Government Reserve opposite the Roma Hospital
Prepared by: Matthew McGoldrick, Director of Corporate Services
Attachment 1: 20120418 Plan - Reduced revocation area - ULDA - Bow-Fyfe Park
Attachment 2: BOW - FYFE - Park revocation plan (revB)
Attachment 3: BOW - Lat27 - Stage 8(b) park plan
13 Infrastructure
14 Commercial Business
15 Planning & Environment
Status Reports
16 Executive Services
17 Community Service
18 Corporate Services
18.1 Financial Sustainability Report for the period ending 30 April 2012
Prepared by: Karen Searle, Financial Services & Rates Coordinator
Attachment 1: Income Statement April 2012
Attachment 2: Balance Sheet April 2012
Attachment 3: Income Expense Statement - as at 30 April 2012
Attachment 4: Expenditure and Revenue Graphs - 30 April 2012
19 Infrastructure
20 Commercial Business
21 Planning & Environment
Next General Meeting
Confidential Items
In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
22 Confidential Items
22.1 Tender 12/27 - Disposal of Lots
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.
Councillor Business
23 Councillor Business
Closure
Minutes of the General Meeting of maranoa Regional Council held at Surat Administration Centre on 27 June 2012 commencing at 9.00am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Acting Chief Executive Officer – Robert Hayward, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
GUESTS
There were no guests in attendance at the meeting.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.22am.
APOLOGIES
There were no apoloigies for the meeting.
Confirmation of Minutes
Resolution No. GM.167.12 Moved Cr Newman Seconded Cr O'Neil
That the minutes of the General Meeting (11-13.06.12) held on 13 June 2012 be confirmed.
CARRIED 9/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
There were no presentations/petitions or deputations at the meeting.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Executive Services
Item Number: 10.1 |
File Number: D12/17985 |
Subject Heading: Councillor Expense & Provision of Facilities Policy Location: Not Applicable Applicant: Not Applicable |
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Author and Officer’s Title: Kelly Rogers, Coordinator Executive Services |
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Executive Summary: The Local Government Act 2009 requires that Council must adopt, by resolution, an Expenses reimbursement policy which is consistent with the local government principles and the financial sustainability criteria under section 102 of the Act. |
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Resolution No. GM.168.12 Moved Cr Chambers Seconded Cr Price That Council adopts the revised Councillor Expense & Provision of Facilities Policy as presented.
CARRIED 9/0 |
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Delegated Officer |
Coordinator Executive Services |
Corporate Services
Item Number: 12.1 |
File Number: D12/17811 |
Subject Heading: Transfer of Special Lease Location: Special Lease 36/48442 - Forestvale Road Mitchell Applicant: Joffrey Roy and Kylie Janet Douglas |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: The Department of Environment and Resource Management is seeking Council’s views on the proposed transfer of Special Lease 36/48442, described as Lot A on DL486 (shown in orange on the attached map). This lease is currently in the name of Christine Joan Douglas and an application is being processed to transfer the lease to Joffrey Roy & Kylie Janet Douglas (mother to daughter and son-in-law). |
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Discussion: No vote was taken on the matter, with Council determining additional clarification be sought on land access, and the matter was lay on the table for further consideration at a later point during the meeting.
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Resolution No. GM.169.12 Moved Cr Wason Seconded Cr Denton That Council advises the Department of Environment and Resource Management that it has no objection to the transfer of special lease 36/48442 from Christine Joan Douglas to Joffrey Roy and Kylie Janet Douglas.
No Vote Taken |
Infrastructure
Item Number: 13.1 |
File Number: D12/13969 |
Subject Heading: Roma Refuse Tip Weighbridge |
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Author and Officer’s Title: Stephen Mow, Manager Utilities & Waste |
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Executive Summary: At the General meeting of 22 February 2012 Council resolved to accept a tender from Australian Weighing Equipment for the installation of a weighbridge at the Roma tip.
The tender was accepted on the condition that Council was successful in receiving the Local Government Weighbridge and Ancillary Equipment grant. This funding program has now been discontinued by the State Government and no grant funding agreement has been formally signed.
Australian Weighing Equipment has been advised of this outcome and has been thanked for its time and effort in this matter. |
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Resolution No. GM.170.12 Moved Cr O'Neil Seconded Cr Chambers That Council receive and note the report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Utilities & Waste |
Commercial Business
Item Number: 14.1 |
File Number: D12/17795 |
Subject Heading: Roma Saleyards Location: Roma Applicant: Not Applicable |
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Author and Officer’s Title: Paul Bawden, Special Projects Officer |
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Executive Summary: The Roma Saleyards occupies a substantial parcel of land adjoining the Warrego Highway and is proposed to be the subject of a Master Plan for its future development. |
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Resolution No. GM.171.12 Moved Cr Denton Seconded Cr Schefe That Council endorses the establishment of a steering committee to develop a Master Plan for the Roma Saleyards, comprising interested Councillors, Director Planning & Environment, Roma Saleyards Manager and representatives from Department of Main Roads, Livestock Transport, Resources Sector and Private Machinery Operators.
CARRIED 9/0 |
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Delegated Officer |
Special Projects Officer |
Status Reports
Corporate Services
Item Number: 18.1 |
File Number: D12/17992 |
Subject Heading: Financial Sustainability Report for the period ending 31 March 2012 |
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Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
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Month & Year of Report: Period ending 31 March 2012 Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Report for the period ending 31 March 2012 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.
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Discussion: Council further discussed a number of items contained within the report.
It was requested the Director Operations provide Council an update on electrical works completed at Basset Park.
Council further requested future Financial Sustainability Reports include comments on key influences on reported figures.
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Resolution No. GM.172.12 Moved Cr Flynn Seconded Cr Schefe That the Progressive Financial Statements of Account for the period ending 31 March 2012 as included in the Financial Sustainability Report be received subject to audit.
CARRIED 9/0 |
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Delegated Officer |
Financial Services & Rates Coordinator |
Item Number: 12.1 |
File Number: D12/17811 |
Subject Heading: Transfer of Special Lease Location: Special Lease 36/48442 - Forestvale Road Mitchell Applicant: Joffrey Roy and Kylie Janet Douglas |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: The Department of Environment and Resource Management is seeking Council’s views on the proposed transfer of Special Lease 36/48442, described as Lot A on DL486 (shown in orange on the attached map). This lease is currently in the name of Christine Joan Douglas and an application is being processed to transfer the lease to Joffrey Roy & Kylie Janet Douglas (mother to daughter and son-in-law). |
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Discussion: The Acting Chief Executive Officer provided Council information on the matter, confirming access arrangements following advice from DERM. Lot 13 DL445 is at the lessees cost
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Resolution No. GM.173.12 Moved Cr Wason Seconded Cr Denton That Council advises the Department of Environment and Resource Management that it has no objection to the transfer of special lease 36/48442 from Christine Joan Douglas to Joffrey Roy and Kylie Janet Douglas; and,
That any future road upgrades to Lot 13 DL445 be undertaken at the lessees expense.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
(e) contracts proposed to be made by it;
(c) the local government budget;
Resolution No. GM.174.12 Moved Cr O’Neil Seconded Cr Newman That Council closes the meeting to the public at 10.01am.
CARRIED 9/0 |
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Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 10.48am
Subject Heading: resumption of standing orders
Council returned from morning tea at 11.12am
Resolution No. GM.175.12 Moved Cr O’Neil Seconded Cr Chambers
That Council opens the meeting to the public at 11.15am.
CARRIED 9/0 |
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Item Number: 22.1 |
File Number: D12/17671 |
Subject Heading: Relaxation of Lease Payment Location: Warrego Highway, Mitchell Applicant: Major Mitchell Caravan Park |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: The owners of the Major Mitchell Caravan Park lease the land and facilities on which the park is located from Council. The current lessees are required to pay the rates charges associated with the land. The park was significantly affected by the February flood event which resulted in 14 toilet pedestals being inoperable for three months of the year, and left the park without water, power and sewerage for 7 days. The lessees have requested a waiver of rates fees and charges levied against the park for sewerage services for the time these services were unavailable.
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Resolution No. GM.176.12 Moved Cr Newman Seconded Cr Denton That Council does not allow the request from the Major Mitchell Caravan Park for a relaxation in sewerage fees and charges for the period that the amenities were not operable and instead waive two months lease payment of $2,750.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Item Number: 22.2 |
File Number: D12/17384 |
Subject Heading: Request to Transfer Mitchell Refuse Collection Contract Location: Mitchell Applicant: H.J & G.H Pearce |
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Author and Officer’s Title: Stephen Mow, Manager Utilities & Waste |
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Executive Summary: A request has been received to transfer the Mitchell area waste collection contract (Tender No 10/40) from H.J & G.H Pearce to Michael Gregory Pearce.
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Resolution No. GM.177.12 Moved Cr Wason Seconded Cr Schefe That Council approves the following actions:
1. Thanks Mr and Mrs Pearce for their 6 years of service;
2. Transfer of the Mitchell area waste collection contract (Tender No 10/40) from H.J & G.H Pearce to Michael Gregory Pearce subject to the following conditions:-
a. All conditions of the original tender continue to be met by Mr Michael Pearce including the provision of documents and information to Council as soon as practically possible.
b. There is no disruption to service delivery
CARRIED 9/0 |
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Delegated Officer |
Manager Utilities & Waste |
Item Number: 22.3 |
File Number: D12/17947 |
Subject Heading: For sale by Tender 12/26 - Removal or Demolition of the House and shed in Injune Location: 31-33 Ronald Street Injune |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: Tenders for the Sale and Removal or demolition of the House and Shed at 31-33 Ronald Street Injune closed on the 25th May, 2012. Only one Tender was received from Burke Industries.
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Resolution No. GM.178.12 Moved Cr Chambers Seconded Cr Flynn
That Council does not accept the received tender for demolition of the House and Shed located at 31-33 Ronald Street Injune.
Council approves demolition of same and authorises the Chief Executive Officer to negotiate the demolition on a basis of ‘best price.’
CARRIED 9/0 |
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Delegated Officer |
Director of Corporate Services |
Item Number: L.1 |
File Number: D12/18772 |
Subject Heading: Detailed Design Brief Roma Flood Mitigation Location: Roma Applicant: Not Applicable |
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Author and Officer’s Title: Barry Omundson, Director Infrastructure |
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Executive Summary: Council has previously endorsed a number of proposed mitigation measures for Roma, one of which is a 4.9km levee embankment. After discussion with the State Member and Premier it is now proposed to extend the levee by approximately 1.6km. Consequently the detailed design brief will need to reflect this extension.
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Resolution No. GM.179.12 Moved Cr Schefe Seconded Cr Chambers That Council approves the revision of the detailed design brief for the proposed levee embankment to accommodate the extended length.
CARRIED 9/0 |
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Delegated Officer |
Director Infrastructure |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.23pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 July 2012, at Roma Administration Centre.
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Mayor. Date.
Minutes of the Special Meeting of maranoa Regional Council held at Roma Administration Centre on 3 July 2012 commencing at 8.45am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Scefe, Acting Chief Executive Officer – Rob Hayward, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson and Lauren Owen Minutes Officer in attendance.
GUESTS
Michael Parker, Management Consultant providing executive support services to local government.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.04am.
APOLOGIES
Moved Cr Denton Seconded Cr Wason
That apologies be received and leave of absence granted for Cr. Price for this meeting.
CARRIED 8/0 |
Confirmation of Minutes
As prescribed under Section 55(3) of the Local Government (Operation) Regulation 2010, Council at a Special meeting can deliberate only on business items contained within the meeting notice and can not confirm meeting minutes from a previous General Meeting of Council.
Business Arising FROM MiNUTES
There was no business arising from the minutes.
Presentations/Petitions and Deputations
There were no presentations/petitions or deputations at the meeting.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Business
Item Number: 7.1 |
File Number: D12/19376 |
Subject Heading: Appointment of Chief Executive Officer |
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Author and Officer’s Title: Robert Hayward, Acting Chief Executive Officer |
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Executive Summary: Prior to his commencement it is necessary for Council to formally resolve to appoint Mr Michael Parker as the Chief Executive Officer of Maranoa Regional Council.
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Moved Cr Chambers Seconded Cr Flynn That Council appoint Mr Michael Parker as Acting Chief Executive Officer of Maranoa Regional Council until such time as Council is able to successfully fill the position.
CARRIED 8/0 |
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Delegated Officer |
Acting Chief Executive Officer |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 9.06am.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 July 2012, at Roma Administration Centre.
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Mayor. Date.
Officer Report
Meeting: General 11 July 2012 |
Date: 19 June 2012 |
Item Number: 12.1 |
File Number: D12/17943 |
Subject Heading: Renewal of Special Lease 36/52671
Classification: Open Access
Name of Applicant:
Location: Over Lot 73 on Crown Plan WT112, Parish of Broad, Reserve for Water Purposes, R31 Westgrove
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 36/52671 over Lot 73 on Crown Plan WT112, Parish of Broad. This special lease is over part of a reserve for water purposes.
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That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 36/52671 over Lot 73 on Crown Plan WT112.
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Body of Report:
The Department of Environment and Resource Management has received an application for renewal of special lease 36/52671 on Crown Plan WT112, Parish of Broad, Reserve for Water Purposes, R31 Westgrove.
In accordance with usual practice, the Department of Environment and Resource Management is seeking Council’s views or requirements that may affect the future use of the land including confirmation that the reserve is still required for its gazetted purpose.
Discussions have been held with Council’s Manager of Environment who has indicated that she had no objections to the reissue of a special lease over this land.
Consultation (internal/external):
Department of Environment and Resource Management
Manager Environmental Services
Risk Assessment (Legal, Financial, Political etc.):
Nil financial risk as the Department of Environment and Resource Management incur the costs involved with lease preparation
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Map Lot 73 on CP WT112 |
D12/19955 |
Report authorised by:
Officer Report
Meeting: General 11 July 2012 |
Date: 29 June 2012 |
Item Number: 12.2 |
File Number: D12/19367 |
Subject Heading: Revocation of Park Reserve and Local Government Reserve opposite the Roma Hospital
Classification: Open Access
Name of Applicant:
Location: McDowall Street Roma
Author & Officer’s Title: Matthew McGoldrick, Director of Corporate Services
Executive Summary: In November 2011 the ULDA had requested Council consider a plan which involved surrendering the Trusteeship of the two Reserves across from the Hospital in McDowall Street in order that parts of the Reserves could be used by the ULDA in configuring their nearby subdivision. Council had agreed to surrender the Trusteeship of the Reserves and to accept the Trusteeship of the Reserves at the completion of the land dealings. This plan has been altered by the ULDA and now they are requesting Council to surrender a portion of the two Reserves and that a complete surrender will now not be required.
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Officer’s Recommendation: That Council agree to surrender the Trusteeship over those areas of Lot 19 WV1912 and Lot 20 SP178377 required by the ULDA for their Clearview Rise development Stages 4 and 8 as indicated in drawing No.37748 as submitted to Council.
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Body of Report:
In November 2011 the ULDA had requested Council consider a plan which involved surrendering the Trusteeship of the two Reserves across from the Hospital in McDowall Street in order that parts of the Reserves could be used by the ULDA in configuring their nearby subdivision. Council had agreed to surrender the Trusteeship of the Reserves and to accept the Trusteeship of the Reserves at the completion of the land dealings.
The ULDA have altered their subdivisional plan and the attached Plan is the latest Plan for Stages 4 and 8.
The advice from the ULDA regarding areas to be included and excluded from the Reserves is as follows:
“Our surveyor have finalised the actual areas to be extracted from the reserve lots and totals are as follows (see attached new file ‘BOW-FYFE-Park revocation plan revB). The areas being requested have reduced due to redesign of the urban configuration to support minimal impact to the existing reserve.
Lot 19
· Removal of 539m2 for road
· Removal of 638m2 for residential
· Inclusion of 256m2 from Lot 142
o Overall reduction of reserve lot is 921m2
Lot 20
· Removal of 220m2 for residential
o Overall reduction of reserve lot is 220m2
TOTAL reduction requested from the existing reserve is 1,141m2.
Consultation (internal/external):
Genaea Mitchell and Franz Ven Der Brink (ULDA)
Council’s Director Planning and Environment
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil, no compensation to be given to Council.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
1View |
20120418 Plan - Reduced revocation area - ULDA - Bow-Fyfe Park |
D12/19496 |
2View |
BOW - FYFE - Park revocation plan (revB) |
D12/19497 |
3View |
BOW - Lat27 - Stage 8(b) park plan |
D12/19498 |
Report authorised by:
Status Report
Meeting: General 11 July 2012 |
Date: 19 June 2012 |
Item Number: 18.1 |
File Number: D12/18030 |
SUBJECT HEADING: Financial Sustainability Report for the period ending 30 April 2012
Classification: Open Access
Report compiled by: Karen Searle, Financial Services & Rates Coordinator
Month & Year of Report: April 2012
Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Report for the period ending 30 April 2012 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.
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That the Progressive Financial Statements of Account for the period ending 30 April 2012 as included in the Financial Sustainability Report be received subject to audit. |
Summary of Financial Position
Overall Council has experienced a net loss of $25,209,303 (including depreciation of $9,442,478) for the period ending 30 April 2012.
Income Expenses
Total Revenue $75,530,502 Total expenses of $100,739,805 (which includes depreciation expense of $9,442,478)
Operating Revenue $74,054,367
Capital Revenue $1,476,135
Borrowings per Assessment
Value of borrowings per assessable property in the Council area is $1,546.
YTD vs Full Year Capital Expenditure
Capital works program $19,576,496 of $20,992,873.
Cash at Bank
Balance of Cash at Bank as at 30 April 2012 is $16,966,156.
SUSTAINABILITY RATIOS
In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.
These ratios are designed to provide an indication of the performance of Council
against key financial sustainability criteria which must be met to ensure the prudent
management of financial risks. This information must also be reported in Council’s Annual Report.
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Department Infrastructure and Planning Sustainability Ratios |
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Ratio
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Description |
Formula |
YTD Actual Result |
Benchmark
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Within Limits?
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Financial Capital Indicators |
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Working capital ratio
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Measures the extent to which Council has liquid assets available to meet short term financial obligations Current Liabilities |
Current Assets
Current Liabilities |
3.88%
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>1 |
Yes |
Operating Surplus ratio
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This is an indicator of the extent to which revenues raised cover operational expenses only or are available for capital funding purposes |
Net Operating Surplus
Total Operating Revenue
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-.04% |
0-110% |
No |
Net Financial Liabilities ratio
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This is an indicator of the extent to which the net financial liabilities of Council can be serviced by its operating revenues. A ratio < 60% indicates Council has the capacity to increase its loan borrowings. |
Total Liabilities less Current Assets
Total Operating Revenue
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-0.27% |
<=60% |
Yes |
Interest coverage ratio
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This ratio indicates the extent to which Council's operating revenues are committed to interest expenses
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Net interest expense on debt service
Total Operating Revenue
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0.01% |
0-10% |
Yes |
Comment on Ratios
All ratios, excluding Operating Surplus ratio are within the acceptable range. The operating surplus ratio result is well below the benchmark due to large expenditure for Contracts which is 272% of the budget in particular Flood Damage Works ($46,855,739). In addition to this, the overall revenue is 64% of the budget, which is 19.33% below the pro-rata budget of 83.33%.
Comment on Financial Reports
Income Statement
Council’s operating position at the end of April 2012 is an operating loss of $25,209,303 (including depreciation expense of $9,442,478) compared to a yearly amended budgeted operating surplus of $657,082.
Loan Borrowings
The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.
Rates Information
ARREARS - RATES DEBTORS |
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CATEGORY DEFINITION |
This category examines the level of rates arrears owing to Council. |
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KEY RESULT 1 |
Total Rates Outstanding as Percentage of Issues |
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Rates Outstanding - Timeframes |
RATES BALANCES AS AT 30 JUNE 2011 |
RATES BALANCES AS AT 30 Apr 2012 |
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Overdue (1/7 – 31/12/11) |
249,196.15 |
548,906.76 |
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Current (1/1 – 30/06/12) |
797,078.15 |
9,748,461.62 |
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Arrears |
436,636.68 |
492,069.79 |
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Interest |
75,764.39 |
139,413.38 |
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Unalloc Rec |
-144,697.55 |
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Total |
1,413,977.82 |
10,928,851.55 |
INFLUENCING FACTORS |
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COMMENTS |
Total rates outstanding as at 30 April 2012 is $10,928,851. The rate levy for the period 1 January 2012 to 30 June 2011 was issued on 27 April 2012. |
RATES - Transactions Processed |
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CATEGORY DEFINITION |
This category examines the rates queries processed by Rates staff. |
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KEY RESULT 1 |
Transactions Processed |
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Change of Address |
Rate Searches |
Change of Ownership |
Supplementary Levies |
TOTAL 2010/11 |
254 |
387 |
507 |
83 |
July |
0 |
23 |
37 |
29 |
August |
0 |
40 |
55 |
48 |
September |
48 |
49 |
21 |
0 |
October |
24 |
28 |
68 |
0 |
November |
4 |
52 |
72 |
0 |
December |
28 |
35 |
50 |
0 |
January |
30 |
39 |
46 |
7 |
February |
28 |
42 |
26 |
0 |
March |
27 |
53 |
43 |
313 |
April |
21 |
52 |
51 |
0 |
May |
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June |
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Total |
210 |
413 |
469 |
397 |
INFLUENCING FACTORS |
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COMMENTS |
The average monthly change of address is 21, April is average with 21 The average monthly rate searches is 32, with April being above average with 52. The average monthly change of ownership is 42, with April being above average with 51 . The average monthly supplementary levies is 7, with April being below average with 0. With the Authority Software, there are restrictions with regards to dates for close of discount and interest commencement date. Due to these restrictions, supplementary levies will only be issued once or twice within each half year period.
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RATES – Queries Process |
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CATEGORY DEFINITION |
This category examines the number and type of queries received about rates and charges levied by Council |
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KEY RESULT 1 |
Rating Queries |
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|
Jul |
Aug |
Sep |
Oct. |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
Jun |
|
Water |
|
|
|
|
61 |
3 |
|
1 |
|
1 |
|
|
|
Sewerage |
|
|
|
|
9 |
2 |
1 |
|
|
|
|
|
|
Garbage |
|
|
|
|
5 |
|
1 |
|
|
|
|
|
|
General Rate Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Wild Dog Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Addressing |
|
|
|
|
6 |
|
|
3 |
|
1 |
|
|
|
Pensioner |
|
|
|
|
3 |
|
|
|
|
|
|
|
|
Excess Water |
|
|
|
|
|
|
|
|
|
|
|
|
|
Fire Levy |
|
|
|
|
3 |
|
|
|
|
|
|
|
|
Owner Details |
|
|
|
|
2 |
1 |
4 |
7 |
3 |
2 |
|
|
|
Trade Waste |
|
|
|
|
|
|
|
|
|
|
|
|
|
Categories |
|
|
|
|
|
|
|
|
|
|
|
|
|
Missed Discount |
|
|
|
|
4 |
|
|
|
|
|
|
|
|
Payment/Refund |
|
|
|
|
|
1 |
|
|
1 |
1 |
|
|
|
Water Meter Investigations |
|
|
|
|
|
|
|
|
|
|
|
|
|
Printers |
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplementaries |
|
|
|
|
|
|
|
|
7 |
41 |
|
|
|
Other |
5 |
10 |
25 |
30 |
|
1 |
|
1 |
1 |
3 |
|
|
|
Total |
5 |
10 |
25 |
30 |
92 |
8 |
6 |
12 |
12 |
49 |
|
|
|
INFLUENCING FACTORS |
Due to rates being issued on 27 April 2012 there will be a large increase in the number of queries within the rate area. |
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COMMENTS |
Water |
Query on water consumption |
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|
Supplementaries |
Ratepayers requiring transfer of credit levies from their cancelled assessment to the current assessment that has been amalgamated. In addition to this ratepayers requesting further information on the details on the supplementaries. |
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|
Owner Details |
Ratepayers that have not received notices because the current owner not correct. Title Searches have been performed and relevant changes made |
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DEBTORS
The current 90 day balances stands at $1,962,465.30 for 30 April 2012.
90-Day Debtors Accounts |
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|
|
|
As at 31 Mar 12 |
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|
|
|
|
Under $500.00 |
$500.00-$5,000.00 |
$5,000.00 - $50,000.00 |
Over $50,000.00 |
|
|
|
|
|
Saleyards |
22.99 |
3,831.34 |
21,199.05 |
166,867.27 |
Quarry |
|
15,526.21 |
81,332.47 |
274,600.76 |
General |
7,925.05 |
71,639.6 |
154,861.29 |
1,1458,60.62 |
Childcare |
640.80 |
710.55 |
2,176.20 |
|
Bassett Park |
1,299.70 |
1,800.40 |
|
|
Library |
1,738.10 |
|
|
|
emetery |
|
4,739.00 |
|
|
HACC/CACPS |
2,221.25 |
|
|
|
MRV |
231.55 |
1,831.49 |
. |
|
Rent |
1,409.61 |
|
|
|
Total |
15,489.05 |
100,078.59 |
259569.01 |
1587328.65 |
Supporting Documentation:
1View |
Income Statement April 2012 |
D12/12981 |
2View |
Balance Sheet April 2012 |
D12/12997 |
3View |
Income Expense Statement - as at 30 April 2012 |
D12/12951 |
4View |
Expenditure and Revenue Graphs - 30 April 2012 |
D12/13006 |
Report authorised by:
Belinda Hayward, Financial Accountant
Matthew McGoldrick, Director of Corporate Services