Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 11 July 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 6 July 2012

 

 

Mayor:                                                    Councillor R S Loughnan

                                                             

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Acting Chief Executive Officer:                  Mr Michael Parker

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Infrastructure)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 11, 2012 at 9.00am.

Michael Parker

Acting Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  11 July 2012

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  27 June 2012

              Special  3 July 2012

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

 

11          Community Services

 

12          Corporate Services

12.1      Renewal of Special Lease 36/52671

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Map Lot 73 on CP WT112

12.2      Revocation of Park Reserve and Local Government Reserve opposite the Roma Hospital

Prepared by:      Matthew McGoldrick, Director of Corporate Services

Attachment 1:     20120418 Plan - Reduced revocation area - ULDA - Bow-Fyfe Park

Attachment 2:     BOW - FYFE - Park revocation plan (revB)

Attachment 3:     BOW - Lat27 - Stage 8(b) park plan

 

13          Infrastructure

 

14          Commercial Business

 

15          Planning & Environment

 

Status Reports

 

16          Executive Services

 

17          Community Service

 

18          Corporate Services

18.1      Financial Sustainability Report for the period ending 30 April 2012

Prepared by:      Karen Searle, Financial Services & Rates Coordinator

Attachment 1:     Income Statement April 2012

Attachment 2:     Balance Sheet April 2012

Attachment 3:     Income Expense Statement - as at 30 April 2012

Attachment 4:     Expenditure and Revenue Graphs - 30 April 2012  

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

22          Confidential Items

22.1      Tender 12/27 - Disposal of Lots

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

 

Councillor Business

 

23          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Surat Administration Centre on 27 June 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil,  Cr. M L Price, Cr. D J Schefe,  Acting Chief Executive Officer – Robert Hayward, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.22am.

 

APOLOGIES   

 

There were no apoloigies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.167.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

 

That the minutes of the General Meeting (11-13.06.12) held on 13 June 2012 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/17985

Subject Heading:                          Councillor Expense & Provision of Facilities   Policy

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Kelly Rogers, Coordinator Executive Services

 

Executive Summary: 

The Local Government Act 2009 requires that Council must adopt, by resolution, an Expenses reimbursement policy which is consistent with the local government principles and the financial sustainability criteria under section 102 of the Act.

 

Resolution No. GM.168.12

Moved Cr Chambers                                                     Seconded Cr Price  

That Council adopts the revised Councillor Expense & Provision of Facilities Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator Executive Services

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/17811

Subject Heading:                          Transfer of Special Lease

Location:                                          Special Lease 36/48442 - Forestvale Road Mitchell

Applicant:                                         Joffrey Roy and Kylie Janet Douglas

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Environment and Resource Management is seeking Council’s views on the proposed transfer of Special Lease 36/48442, described as Lot A on DL486 (shown in orange on the attached map).  This lease is currently in the name of Christine Joan Douglas and an application is being processed to transfer the lease to Joffrey Roy & Kylie Janet Douglas (mother to daughter and son-in-law).

Discussion:

No vote was taken on the matter, with Council determining additional clarification be sought on land access, and the matter was lay on the table for further consideration at a later point during the meeting.

 

Resolution No. GM.169.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council advises the Department of Environment and Resource Management that it has no objection to the transfer of special lease 36/48442 from Christine Joan Douglas to Joffrey Roy and Kylie Janet Douglas.

 

No Vote Taken

 

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/13969

Subject Heading:                          Roma Refuse Tip Weighbridge

Author and Officer’s Title:                Stephen Mow, Manager Utilities & Waste

 

Executive Summary: 

At the General meeting of 22 February 2012 Council resolved to accept a tender from Australian Weighing Equipment for the installation of a weighbridge at the Roma tip.

 

The tender was accepted on the condition that Council was successful in receiving the Local Government Weighbridge and Ancillary Equipment grant. This funding program has now been discontinued by the State Government and no grant funding agreement has been formally signed.

 

Australian Weighing Equipment has been advised of this outcome and has been thanked for its time and effort in this matter.

 

Resolution No. GM.170.12

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council receive and note the report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Utilities & Waste

 

 

Commercial Business

 

Item Number:                                   14.1

File Number: D12/17795

Subject Heading:                          Roma Saleyards

Location:                                          Roma

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Special Projects Officer

 

Executive Summary: 

The Roma Saleyards occupies a substantial parcel of land adjoining the Warrego Highway and is proposed to be the subject of a Master Plan for its future development.

 

Resolution No. GM.171.12

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council endorses the establishment of a steering committee to develop a Master Plan for the Roma Saleyards, comprising interested Councillors, Director Planning & Environment, Roma Saleyards Manager and representatives from Department of Main Roads, Livestock Transport, Resources Sector and Private Machinery Operators.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Special Projects Officer

  

 

Status Reports

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/17992

Subject Heading:                          Financial Sustainability Report for the period            ending 31 March 2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   Period ending 31 March 2012

Name of Department:                       Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 31 March  2012  is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Discussion:

Council further discussed a number of items contained within the report.

 

It was requested the Director Operations provide Council an update on electrical works completed at Basset Park.

 

Council further requested future Financial Sustainability Reports include comments on key influences on reported figures.

 

Resolution No. GM.172.12

Moved Cr Flynn                                                            Seconded Cr Schefe  

That the Progressive Financial Statements of Account for the period ending 31 March 2012  as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

 

Item Number:                                   12.1

File Number: D12/17811

Subject Heading:                          Transfer of Special Lease

Location:                                          Special Lease 36/48442 - Forestvale Road Mitchell

Applicant:                                         Joffrey Roy and Kylie Janet Douglas

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Environment and Resource Management is seeking Council’s views on the proposed transfer of Special Lease 36/48442, described as Lot A on DL486 (shown in orange on the attached map).  This lease is currently in the name of Christine Joan Douglas and an application is being processed to transfer the lease to Joffrey Roy & Kylie Janet Douglas (mother to daughter and son-in-law).

Discussion:

The Acting Chief Executive Officer provided Council information on the matter, confirming access arrangements following advice from DERM.  Lot 13 DL445 is at the lessees cost

 

Resolution No. GM.173.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council advises the Department of Environment and Resource Management that it has no objection to the transfer of special lease 36/48442 from Christine Joan Douglas to Joffrey Roy and Kylie Janet Douglas; and,

 

That any future road upgrades to Lot 13 DL445 be undertaken at the lessees expense.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

          (c)      the local government budget;

 

 

Resolution No. GM.174.12

Moved Cr O’Neil                                                           Seconded Cr Newman

That Council closes the meeting to the public at 10.01am.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.48am

 

Subject Heading:          resumption of standing orders

Council returned from morning tea at 11.12am

 

Resolution No. GM.175.12

Moved Cr O’Neil                                                           Seconded Cr Chambers

 

That Council opens the meeting to the public at 11.15am.

 

CARRIED                                                                                                                      9/0

 

 

 

 

 

 

Item Number:                                   22.1

File Number: D12/17671

Subject Heading:                          Relaxation of Lease Payment

Location:                                          Warrego Highway, Mitchell

Applicant:                                         Major Mitchell Caravan Park

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The owners of the Major Mitchell Caravan Park lease the land and facilities on which the park is located from Council.  The current lessees are required to pay the rates charges associated with the land.  The park was significantly affected by the February flood event which resulted in 14 toilet pedestals being inoperable for three months of the year, and left the park without water, power and sewerage for 7 days.  The lessees have requested a waiver of rates fees and charges levied against the park for sewerage services for the time these services were unavailable.

 

Resolution No. GM.176.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council does not allow the request from the Major Mitchell Caravan Park for a relaxation in sewerage fees and charges for the period that the amenities were not operable and instead waive two months lease payment of $2,750.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   22.2

File Number: D12/17384

Subject Heading:                          Request to Transfer Mitchell Refuse     Collection Contract

Location:                                          Mitchell

Applicant:                                         H.J & G.H Pearce

Author and Officer’s Title:                Stephen Mow, Manager Utilities & Waste

 

Executive Summary: 

A request has been received to transfer the Mitchell area waste collection contract (Tender No 10/40) from H.J & G.H Pearce to Michael Gregory Pearce.

 

Resolution No. GM.177.12

Moved Cr Wason                                                          Seconded Cr Schefe  

That Council approves the following actions:

 

1.   Thanks Mr and Mrs Pearce for their 6 years of service;

 

2.   Transfer of the Mitchell area waste collection contract (Tender No 10/40) from H.J & G.H Pearce to Michael Gregory Pearce subject to the following conditions:-

 

a.    All conditions of the original tender continue to be met by Mr Michael Pearce including the provision of documents and information to Council as soon as practically possible.

 

b.   There is no disruption to service delivery

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Utilities & Waste

 

 

Item Number:                                   22.3

File Number: D12/17947

Subject Heading:                          For sale by Tender 12/26 - Removal or      Demolition of the House and shed in Injune

Location:                                          31-33 Ronald Street Injune

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Tenders for the Sale and Removal or demolition of the House and Shed at 31-33 Ronald Street Injune closed on the 25th May, 2012. Only one Tender was received from Burke Industries.

 

Resolution No. GM.178.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

 

That Council does not accept the received tender for demolition of the House and Shed located at 31-33 Ronald Street Injune.

 

Council approves demolition of same and authorises the Chief Executive Officer to negotiate the demolition on a basis of  ‘best price.’

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   L.1

File Number: D12/18772

Subject Heading:                          Detailed Design Brief Roma Flood Mitigation

Location:                                          Roma

Applicant:                                         Not Applicable

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

 

Executive Summary: 

Council has previously endorsed a number of proposed mitigation measures for Roma, one of which is a 4.9km levee embankment.  After discussion with the State Member and Premier it is now proposed to extend the levee by approximately 1.6km.  Consequently the detailed design brief will need to reflect this extension.

 

Resolution No. GM.179.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council approves the revision of the detailed design brief for the proposed levee embankment to accommodate the extended length.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.23pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 July 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 


Minutes of the Special Meeting of maranoa Regional Council held at Roma Administration Centre on 3 July 2012 commencing at 8.45am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Scefe, Acting Chief Executive Officer – Rob Hayward, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson and Lauren Owen Minutes Officer in attendance.

 

GUESTS

 

Michael Parker, Management Consultant providing executive support services to local government.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES  

 

 

Moved Cr Denton                                                          Seconded Cr Wason

 

That apologies be received and leave of absence granted for Cr. Price  for this meeting.

 

CARRIED                                                                                                                      8/0

 

Confirmation of Minutes 

 

As prescribed under Section 55(3) of the Local Government (Operation) Regulation 2010, Council at a Special meeting  can deliberate only on business items contained within the meeting notice and can not confirm meeting minutes from a previous General Meeting of Council.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Business  

 

Item Number:                                   7.1

File Number: D12/19376

Subject Heading:                          Appointment of Chief Executive Officer

Author and Officer’s Title:                Robert Hayward, Acting Chief Executive Officer

 

Executive Summary: 

Prior to his commencement it is necessary for Council to formally resolve to appoint Mr Michael Parker as the Chief Executive Officer of Maranoa Regional Council.

 

Moved Cr Chambers                                                     Seconded Cr Flynn 

That Council appoint Mr Michael Parker as Acting Chief Executive Officer of Maranoa Regional Council until such time as Council is able to successfully fill the position.  

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Acting Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 9.06am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on  11 July 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 

      


Maranoa Regional Council

    

General Meeting -  11 July 2012

Officer Report

Meeting: General  11 July 2012

Date: 19 June 2012

Item Number: 12.1

File Number: D12/17943

 

Subject Heading:                     Renewal of Special Lease 36/52671

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Over Lot 73 on Crown Plan WT112, Parish of Broad, Reserve for Water Purposes, R31 Westgrove

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 36/52671 over Lot 73 on Crown Plan WT112, Parish of Broad.  This special lease is over part of a reserve for water purposes.

 

 

Officer’s Recommendation: 

That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 36/52671 over Lot 73 on Crown Plan WT112.

 

 

Body of Report:

The Department of Environment and Resource Management has received an application for renewal of special lease 36/52671 on Crown Plan WT112, Parish of Broad, Reserve for Water Purposes, R31 Westgrove. 

 

In accordance with usual practice, the Department of Environment and Resource Management is seeking Council’s views or requirements that may affect the future use of the land including confirmation that the reserve is still required for its gazetted purpose.

 

Discussions have been held with Council’s Manager of Environment who has indicated that she had no objections to the reissue of a special lease over this land.

 

Consultation (internal/external):

Department of Environment and Resource Management

Manager Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Environment and Resource Management incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map Lot 73 on CP WT112

D12/19955

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map Lot 73 on CP WT112

 


Maranoa Regional Council

    

General Meeting -  11 July 2012

Officer Report

Meeting: General  11 July 2012

Date: 29 June 2012

Item Number: 12.2

File Number: D12/19367

 

Subject Heading:                     Revocation of Park Reserve and Local Government Reserve opposite the Roma Hospital

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           McDowall Street Roma

Author & Officer’s Title:                 Matthew McGoldrick, Director of Corporate Services

 

 

Executive Summary: 

In November 2011 the ULDA had requested Council consider a plan which involved surrendering the Trusteeship of the two Reserves across from the Hospital in McDowall Street in order that parts of the Reserves could be used by the ULDA in configuring their nearby subdivision. Council had agreed to surrender the Trusteeship of the Reserves and to accept the Trusteeship of the Reserves at the completion of the land dealings. This plan has been altered by the ULDA and now they are requesting Council to surrender a portion of the two Reserves and that a complete surrender will now not be required.

 

 

 

Officer’s Recommendation: 

That Council agree to surrender the Trusteeship over those areas of Lot 19 WV1912 and Lot 20 SP178377 required by the ULDA for their Clearview Rise development Stages 4 and 8 as indicated in drawing No.37748 as submitted to Council.

 

 

Body of Report:

In November 2011 the ULDA had requested Council consider a plan which involved surrendering the Trusteeship of the two Reserves across from the Hospital in McDowall Street in order that parts of the Reserves could be used by the ULDA in configuring their nearby subdivision. Council had agreed to surrender the Trusteeship of the Reserves and to accept the Trusteeship of the Reserves at the completion of the land dealings.

 

The ULDA have altered their subdivisional plan  and the attached Plan is the latest Plan for Stages 4 and 8.

 

The advice from the ULDA regarding areas to be included and excluded from the Reserves is as follows:

“Our surveyor have finalised the actual areas to be extracted from the reserve lots and totals are as follows (see attached new file ‘BOW-FYFE-Park revocation plan revB). The areas being requested have reduced due to redesign of the urban configuration to support minimal impact to the existing reserve.

               

Lot 19

·     Removal of 539m2 for road

·     Removal of 638m2 for residential

·     Inclusion of 256m2 from Lot 142

Overall reduction of reserve lot is 921m2

 

Lot 20

·     Removal of 220m2 for residential

Overall reduction of reserve lot is 220m2

 

TOTAL reduction requested from the existing reserve is 1,141m2.

Consultation (internal/external):

Genaea Mitchell and Franz Ven Der Brink (ULDA)

Council’s Director Planning and Environment

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil, no compensation to be given to Council.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

20120418 Plan - Reduced revocation area - ULDA - Bow-Fyfe Park

D12/19496

2View

BOW - FYFE - Park revocation plan (revB)

D12/19497

3View

BOW - Lat27 - Stage 8(b) park plan

D12/19498

 

Report authorised by:

Robert Hayward, Acting Chief Executive Officer


Attachment 1

20120418 Plan - Reduced revocation area - ULDA - Bow-Fyfe Park

 



Attachment 2

BOW - FYFE - Park revocation plan (revB)

 


Attachment 3

BOW - Lat27 - Stage 8(b) park plan

 



      


Maranoa Regional Council

    

General Meeting -  11 July 2012

Status Report

Meeting: General  11 July 2012

Date: 19 June 2012

Item Number: 18.1

File Number: D12/18030

 

SUBJECT HEADING:                     Financial Sustainability Report for the period ending 30 April 2012

Classification:                                  Open Access 

Report compiled by:                       Karen Searle, Financial Services & Rates Coordinator

 

Month & Year of Report:                April 2012

Name of Department:                     Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 30 April 2012  is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

 

 

Officer’s Recommendation:

That the Progressive Financial Statements of Account for the period ending 30 April 2012  as included in the Financial Sustainability Report be received subject to audit.

 

Summary of Financial Position

Overall Council has experienced a net loss of $25,209,303 (including depreciation of $9,442,478)  for the period ending 30 April 2012. 

Income                                                          Expenses

Total Revenue $75,530,502            Total expenses of $100,739,805 (which includes  depreciation expense of $9,442,478)

Operating Revenue $74,054,367  

Capital Revenue      $1,476,135

Borrowings per Assessment

Value of borrowings per assessable property in the Council area is $1,546.

 

YTD vs Full Year Capital Expenditure 

Capital works program $19,576,496 of $20,992,873.

 

Cash at Bank

Balance of Cash at Bank as at 30 April 2012 is $16,966,156.

 

 

 

 

SUSTAINABILITY RATIOS

In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.

 

These ratios are designed to provide an indication of the performance of Council

against key financial sustainability criteria which must be met to ensure the prudent

management of financial risks.  This information must also be reported in Council’s Annual Report.

DI

Department Infrastructure and Planning Sustainability Ratios

Ratio

 

Description

Formula

YTD

Actual

Result

Benchmark

 

Within

Limits?

 

Financial Capital Indicators

Working capital ratio

 

Measures the extent to which

Council has liquid assets

available to meet short term

financial obligations Current Liabilities

Current Assets

 

Current Liabilities

3.88%

 

>1

Yes

Operating Surplus

ratio

 

This is an indicator of the extent

to which revenues raised cover

operational expenses only or are available for capital funding

purposes

Net Operating Surplus

 

Total Operating

Revenue

 

-.04%

0-110%

No

Net Financial

Liabilities ratio

 

This is an indicator of the extent to which the net financial

liabilities of Council can be

serviced by its operating

revenues.

A ratio < 60% indicates Council

has the capacity to increase its

loan borrowings.

Total Liabilities less

Current Assets

 

Total Operating

Revenue

 

-0.27%

<=60%

Yes

Interest coverage ratio

 

This ratio indicates the extent to which Council's operating

revenues are committed to

interest expenses

 

Net interest expense on debt service

 

Total Operating

Revenue

 

0.01%

0-10%

Yes

 

 

Comment on Ratios

All ratios, excluding Operating Surplus ratio are within the acceptable range.  The operating surplus ratio result is well below the benchmark due to large expenditure for Contracts which is 272% of the budget in particular Flood Damage Works ($46,855,739).  In addition to this, the overall revenue is 64% of the budget, which is 19.33% below the pro-rata budget of 83.33%.


Comment on Financial Reports

 

Income Statement

Council’s operating position at the end of April 2012 is an operating loss of $25,209,303  (including depreciation expense of $9,442,478) compared to a yearly amended budgeted operating surplus of $657,082.  

 

Loan Borrowings

The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.

 

Rates Information

 

ARREARS - RATES DEBTORS

CATEGORY DEFINITION

This category examines the level of rates arrears owing to Council.  

KEY RESULT 1

Total Rates Outstanding as Percentage of Issues

 

 

Rates Outstanding - Timeframes

RATES BALANCES AS AT 30 JUNE 2011

RATES BALANCES AS AT 30 Apr 2012

 

Overdue (1/7 – 31/12/11)

249,196.15

548,906.76 

 

Current (1/1 – 30/06/12)

797,078.15

9,748,461.62 

 

 

 

 

 

Arrears

436,636.68

492,069.79

 

Interest

75,764.39

139,413.38

 

Unalloc Rec

-144,697.55

 

 

Total

1,413,977.82

10,928,851.55

INFLUENCING FACTORS

 

 

 

COMMENTS

Total rates outstanding as at 30 April  2012 is $10,928,851.  The rate levy for the period 1 January 2012 to 30 June 2011 was issued on 27 April  2012. 

 

 

RATES - Transactions Processed

CATEGORY DEFINITION

This category examines the rates queries processed by Rates staff. 

KEY RESULT 1

Transactions Processed

 

Change of

Address

Rate

Searches

Change of

Ownership

Supplementary

Levies

TOTAL 2010/11

254

387

507

83

July

0

23

37

29

August

0

40

55

48

September

48

49

21

0

October

24

28

68

0

November

4

52

72

0

December

28

35

50

0

January

30

39

46

7

February

28

42

26

0

March

27

53

43

313

April

21

52

51

0

May

 

 

 

 

June

 

 

 

 

Total

210

413

469

397

INFLUENCING FACTORS

 

COMMENTS

The average monthly change of address is 21, April  is average with 21

The average monthly rate searches is 32, with April  being above  average with 52.

The average monthly change of ownership is 42, with April being above average with 51 .

The average monthly supplementary levies is 7, with April  being below average with 0.  With the Authority Software, there are restrictions with regards to dates for close of discount and interest commencement date.  Due to these restrictions, supplementary levies will only be issued once or twice within each half year period.

 

 

 

RATES – Queries Process

CATEGORY DEFINITION

This category examines the number and type of queries received about rates and charges levied by Council 

KEY RESULT 1

Rating Queries

 

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Water

 

 

 

 

 61

 

 1

 

 1

 

 

Sewerage

 

 

 

 

 9

 2

 1

 

 

 

 

 

Garbage

 

 

 

 

 5

 

 1

 

 

 

 

 

General Rate Charges

 

 

 

 

 

 

 

 

 

 

 

 

Wild Dog Charges

 

 

 

 

 

 

 

 

 

 

 

 

Addressing

 

 

 

 

 6

 

 

 

 1

 

 

Pensioner

 

 

 

 

 3

 

 

 

 

 

 

 

Excess Water

 

 

 

 

 

 

 

 

 

 

 

 

Fire Levy

 

 

 

 

 3

 

 

 

 

 

 

 

Owner Details

 

 

 

 

 2

4  

 7

 3

 2

 

 

Trade Waste

 

 

 

 

 

 

 

 

 

 

 

 

Categories

 

 

 

 

 

 

 

 

 

 

 

 

Missed Discount

 

 

 

 

 4

 

 

 

 

 

 

 

Payment/Refund

 

 

 

 

 

 

 

1

 1

 

 

Water Meter Investigations

 

 

 

 

 

 

 

 

 

 

 

 

Printers

 

 

 

 

 

 

 

 

 

 

 

 

Supplementaries

 

 

 

 

 

 

 

 

 7

 41

 

 

Other

5

10

25 

 30

 

 1

 

 1

 3

 

 

Total

5

 10

 25

 30

 92

12 

 12

 49

 

 

INFLUENCING FACTORS

 Due to rates being issued on 27 April 2012 there will be a large increase in the number of queries within the rate area.

COMMENTS

Water

Query on water consumption

 

Supplementaries

Ratepayers requiring transfer of credit levies from their cancelled assessment to the current assessment that has been amalgamated.  In addition to this ratepayers requesting further information on the details on the supplementaries.

 

Owner Details

Ratepayers that have not received notices because the current owner not correct.  Title Searches have been performed and relevant changes made 

 

DEBTORS

The current  90 day balances stands at $1,962,465.30 for 30 April 2012.  

90-Day Debtors Accounts

 

 

 

As at 31 Mar 12

 

 

 

 

 

Under $500.00

$500.00-$5,000.00

$5,000.00 - $50,000.00

Over $50,000.00

 

 

 

 

 

Saleyards

22.99

3,831.34

21,199.05

166,867.27

Quarry

 

15,526.21

81,332.47

274,600.76

General

7,925.05

71,639.6

154,861.29

1,1458,60.62

Childcare

640.80

710.55

2,176.20

 

Bassett Park

1,299.70

1,800.40

 

 

Library

1,738.10

 

 

 

emetery

 

4,739.00

 

 

HACC/CACPS

2,221.25

 

 

 

MRV

231.55

1,831.49

.

 

Rent

1,409.61

 

 

 

Total

15,489.05

100,078.59

259569.01

1587328.65

 

 

Supporting Documentation:

1View

Income Statement April 2012

D12/12981

2View

Balance Sheet April 2012

D12/12997

3View

Income Expense Statement - as at 30 April 2012

D12/12951

4View

Expenditure and Revenue Graphs - 30 April 2012

D12/13006

 

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services

  


Attachment 1

Income Statement April 2012

 


Attachment 2

Balance Sheet April 2012

 


Attachment 3

Income Expense Statement - as at 30 April 2012

 








Attachment 4

Expenditure and Revenue Graphs - 30 April 2012