Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 11 September 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 6 September 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director - Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director - Infrastructure Services)

                                                              Mr Rob Hayward (Director - Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator - Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on September 11, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  28 August 2013.................................................................................................... 5

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Annual Valuation Consultation for the Maranoa Region........................ 30

Prepared by:      Dana Harrison, Coordinator - Rates

Attachment :       Department of Natural Resources and Mines - Consultation - Annual valuation effective 30 June 2014........................................... 32

10.2      Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14........................................................................ 34

Prepared by:      Claire Alexander, Specialist - Strategic finance

Attachment :       Inspection Travel Fee Zoning................................................. 37

 

11          Community & Commercial Services

11.1      Seniors Week 2013 Post Event Report....................................................... 38

Prepared by:      Nicola Gear, Coordinator - Community Development Surat

 

12          Infrastructure Services

12.1      Gravel Upgrade - Glen Arden Road ............................................................. 41

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Councillor Customer Feedback Form - Liz Frith - request for road work on Glen Arden Road, Yuleba........................................ 45

Attachment 2:     Response Letter to Liz Frith Re: Glen Arden Road Yuleba 46

12.2      Request for Bitumen Seal on Creek Street, Roma. ................................. 47

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Roma Cities Gladiators - Request to bitumen Creek Street Roma     50

Attachment 2:     Initial Acknowledgment Letter - Roma Cities Football Rugby League Club- Request for Bitumen..................................................... 51

Attachment 3:     Response Letter to Roma Cities Football Rugby League Club Re Request for Bitumen - Creek St Roma................................. 52

12.3      Request for Bitumen Seal - Cook Street, Yuleba...................................... 53

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     CRM_Dianne Allwood_Request for bitumen seal_Cook St_Yuleba     57

Attachment 2:     Letter to Dianne Allwood in response to request for bitumen seal on Cook St, Yuleba....................................................................... 59

12.4      Amby North Flood Recording Station......................................................... 60

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment :       Detail of Gauge - Amby North Flood Recording Station..... 62

12.5      Eulorel Road Closure and Provision of Alternative Access.................. 63

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment :       Photo showing gravel areas on Option 2, Map of area with property boundaries, old Eulorel Road and road reserve options.... 65

 

13          Development, Facilities & Environmental Services

13.1      Relinquishment of Lease - Mitchell Scout Hut.......................................... 66

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment 1:     Scouts Australia - Letter Requesting Relinquishment of Scout Hut Mitchell...................................................................................... 68

Attachment 2:     Mitchell Scout Hut Exterior Photos........................................ 69

13.2      Material Change of Use - "Motel" (26 Units & Manager's Residence) (File 2012/18398)......................................................................................................... 70

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:     Body of Report......................................................................... 80

Attachment 2:     Development Plans................................................................. 98

Attachment 3:     Department of Transport and Main Roads Concurrence Agency Response............................................................................... 105

Attachment 4:     Adopted Infrastructure Charges Notice.............................. 117

13.3      Interest in Purchasing Council Land in Wallumbilla............................. 120

Prepared by:      Tanya Mansfield, Manager-Facilities

Attachment :       Map - Lot 12 on W40914..................................................... 122

13.4      Proposed Retention of Public Toilets....................................................... 124

Prepared by:      Tanya Mansfield, Manager-Facilities

13.5      Request for Meeting and Storage Space................................................. 126

Prepared by:      Tanya Mansfield, Manager-Facilities

Attachment :       Letter Mitchell Rotary Club................................................... 128

13.6      Council Controlled Lands Clean Up.......................................................... 129

Prepared by:      Vincent(Vince) Stephens, Environmental Health Officer

13.7      Maranoa Regional Council Registered Trademark Database............ 134

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :       Registered Trademark Database....................................... 136

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Request for Discount to be Granted

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Request for Rates Concession

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

 

C.3        Roma Flood Mitigation - Stage 1

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.4        Purchase of Roma Commercial Land

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

20.1      Request for Humane Population Reduction & Control of Macropods in Maranoa Region............................................................................................................... 138

Prepared by:      Jan Chambers, Councillor

Attachment 1:     Appendix 1 - Summary of the methodology for population monitoring and quota derivation for Queensland.................................. 141

Attachment 2:     Appendix 2 - Densities per km2 of commercially harvested macropod species 2001-2012.............................................................. 143

Attachment 3:     Article - Advancing Rural Queensland - Exploding Kangaroo Population.............................................................................. 149

20.2      Request for Support - RSL Western District Branch Inc.

              Congress.......................................................................................................... 151

Prepared by:      Robert Loughnan, Mayor

Attachment 1:     Correspondence received from RSL Western District Branch Inc.     153

Attachment 2:     Quote - Catering - The 2nd Chapter................................... 154

Attachment 3:     Quote - Catering - Club Hotel Motel.................................... 156

Attachment 4:     Quote - Supply & Operation of Bar - Royal Hotel.............. 158

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 28 August 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager - Major Projects, Economic Development & Tourism – Ed Sims.

 

GUESTS

 

Maranoa Medal Awardees - Nicola Gear and Norman Green.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

Resolution No. GM/08.2013/29

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Price  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/08.2013/30

Moved Cr Newman                                                       Seconded Cr Flynn  

 

That the minutes of the General Meeting (14-14.08.13) held on 14 August 2013 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/36423

Subject Heading:                          Consideration of Elected Member Attendance at Conferences

Location:                                          Adelaide & Cairns

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/08.2013/31

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council approve the attendance of:-

 

1.   Cr. Wendy Newman at the 15th National Conference on Volunteering on 4 – 6 September 2013 in Adelaide;

 

2.   The Mayor & Cr. Schefe as delegates, and Cr. Flynn as an observer, at the LGAQ 117th Annual Conference on 21 – 24 October 2013 in Cairns.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.2

File Number: D13/36438

Subject Heading:                          Council Initiated Advisory Committee Meeting   Minutes

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assist Council to identify priorities, inform decisions and develop future strategies and policies.

 

At the General Meeting on 24 July 2013, Council endorsed the presentation of all Council Initiated Advisory Committee Minutes on a monthly basis.

This report provided a copy of confirmed meeting minutes for each of the advisory committee meetings held during the months of June and July 2013.

 

Resolution No. GM/08.2013/32

Moved Cr Denton                                                          Seconded Cr Wason  

That Council receive and note the confirmed minutes of the following Council initiated advisory committee meetings:-

 

·         Roma CBD Advisory Committee (02/07/13)

·         Airport Advisory Committee (03/07/13)

·         Roma Saleyards Advisory Committee (27/06/13)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.3

File Number: D13/34558

Subject Heading:                          Regional Tourism Organisation (RTO) Membership

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Council has been considering for some time whether it would be more beneficial to the region to be a member of the Outback Queensland Tourism Association (OQTA) based in Longreach, or the Southern Queensland Country Tourism Association (SQCT) based in Toowoomba. 

 

Given that the Maranoa is on the extremity of two tourism regions, it was proposed that Council apply for membership of both organisations for the coming year as an initial trial.   

 

By way of comparison, the Townsville City Council is a member of both Northern and Outback RTO’s.  Like the Maranoa, it is on the extremity of two tourism regions, and by virtue of its membership in both, is reassured that its interests are served in all market sectors.

 

 

Resolution No. GM/08.2013/33

Moved Cr Schefe                                                          Seconded Cr Newman  

 

That Council:

 

1.   Maintain its current membership in Southern Queensland Country Tourism Regional Tourism Organisation (RTO) for 2013/14;

 

2.   Establish membership in the Outback Queensland Tourism Association RTO for 2013/14;

 

3.   Consider additional funding of $30,000 at the next quarterly review to allow for buy-in to both organisations’ campaigns for autumn;

 

4.   Undertake a review of its longer term strategy for RTO membership no later than May 2014.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

Item Number:                                   10.4

File Number: D13/36984

Subject Heading:                          Roma Farmers' Markets

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Auspiced by the Roma Tourism Association (RTA), the Roma Farmers’ Markets (the markets) have been conducted at the Big Rig parklands precinct every 3rd Saturday of the month between February and November since 2011. 

 

Given the many priorities and reduced capacity of the current RTA committee, it has decided to approach the community to try to attract an alternative individual or group to take responsibility for the continuation of the markets.  The arrangement, which will be determined with a successful responder, could take the form of ownership of the markets or the management rights.

 

RTA would like assurance from Council that when it enters into negotiations with a suitable entity it can be confident that Council will offer the same support it provides RTA in the conduct of the markets presently. 

 

Discussion:

Council discussed the broader approach for markets held around the region and subsequent support, in the context of Council’s Community Grants and Assistance Program.

 

The Mayor called for a ‘Mover’ and ‘Seconder’ to the motion, as recorded below, however, no vote was taken on the motion at that time.

 

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council resolve to provide the same level of support to a successful tenderer for the conduct and management of the Roma Farmers’ Markets, as has been provided to Roma Tourism Association specifically:   

 

1.       Placement of road signage to block vehicular access to the precinct;

2.       Access to Electricity outlets on site at cost;

3.       The provision of extra rubbish bins if needed;

4.       Access to tables and chairs stored in the miniature train storage shed;

5.       Routine inspection, and if required the cleaning, of toilets pre-event;

6.       Cooperation of the Parks and Gardens team to not operate sprinklers on the morning of the event and while it is in progress.

 

NO VOTE TAKEN                                                                                                         

 

 

An amendment to the motion of an additional point was then put and recorded below, with a vote held on the amendment:

 

Resolution No. GM/08.2013/34

Moved Cr Denton                                                          Seconded Cr Chambers

 

Council fully support the level of ‘In Kind’ services provided to Roma Tourism Association  with funding to be formalised through the Community Grants & Assistance Program.

 

CARRIED (The Mayor exercised his casting vote in favor of the motion)                               5/4

 

The Mayor then called for a ‘Mover’ and ‘Seconder’ amending the original motion to include the point raised in the amended motion.  The motion was recorded as follows:

 

Resolution No. GM/08.2013/35

Moved Cr Denton                                                          Seconded Cr Newman

That Council fully support the level of ‘in kind’ assistance provided to Roma Tourism Association, and  resolve to provide the same level of support to a successful tenderer for the conduct and management of the Roma Farmers’ Markets – clarifying the level of support to be provided into the future:   

 

1.       Placement of road signage to block vehicular access to the precinct;

2.       Access to Electricity outlets on site at cost;

3.       The provision of extra rubbish bins if needed;

4.       Access to tables and chairs stored in the miniature train storage shed;

5.       Routine inspection, and if required the cleaning, of toilets pre-event;

6.       Cooperation of Parks and Gardens team to not operate sprinklers on the morning of the event and while it is in progress;

 

Further that the assistance be formalised through the Community Grants & Assistance Program (as ongoing financial assistance).

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Manager - Major Projects, Economic

Development & Tourism

 

As previously arranged, Cr. Schefe left the Chamber at 9.33am to attend an appointment, advising that he would return at a later point during the meeting.

 

 

Item Number:                                   10.5

File Number: D13/37440

Subject Heading:                          Financial Management Report for the Period Ending 22 August 2013

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic finance

Executive Summary: 

The Financial Management Report for the period ending 22 August 2013 was presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved budget 2013/14 for Council’s consideration.

 

The July results, being the first month of reporting for the financial year, are typically a challenging period to analyse, as Council is faced with both the year-end process (timing issues) and minimal transactions as the Council is at the same time commencing implementation of the new year’s Work Program and Budget.

 

Resolution No. GM/08.2013/36

Moved Cr Chambers                                                     Seconded Cr Denton  

That the Financial Management Report for 2013/14 (year to date) be received.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Specialist - Strategic finance

 

 

 

 


Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/34690

Subject Heading:                          Transfer of Non-Current Assets to the Maranoa Retirement Village Auxiliary

Location:                                          Mitchell

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

With closure of the Maranoa Retirement Village, consideration needed to be given to the appropriate disposal of used equipment. The Maranoa Retirement Village Auxiliary has requested that Council facilitate the recommended alternative use and disposal of used equipment to a designated charity (Jesus Abandoned) to assist activities of daily living, as alternative options for Council would incur significant cost.

 

 

Resolution No. GM/08.2013/37

Moved Cr Denton                                                          Seconded Cr Chambers  

In accordance with Division 4, section 236, 1 (b) (i) of the Local Government Regulation 2012, that Council dispose of non-current assets remaining at the Maranoa Retirement Village to the Maranoa Retirement Village Auxiliary at no cost – including:

 

a)    Various items of used equipment, including wheelchairs and walking aids and other minor items to support activities of daily living to overseas countries via a charity (Jesus Abandoned)  in Toowoomba;

 

b)    A previously donated motorised scooter to support an individual in Mitchell.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Social Services

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/33569

Subject Heading:                          Womalilla Creek Crossing - Upgrade

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a suggestion to fix and raise Womalilla Creek Crossing on Middle Road.

 

Resolution No. GM/08.2013/38

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council consider this request in future budget deliberations.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.2

File Number: D13/33882

ubject Heading:                            Maranoa River Crossing - Begonia Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a request for an upgrade to the Maranoa River Crossing on Begonia Road.

 

Resolution No. GM/08.2013/39

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council consider this request in future budget deliberations

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.3

File Number: D13/35029

Subject Heading:                          Creation of a 40km per hour Speed Zone Roma C.B.D.

Location:                                          Roma C.B.D. McDowall Street, Hawthorne Street, Arthur Street, Wyndham Street

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council’s General Meeting held on 24 July, 2013 requested that staff further investigate the following C.B.D. Advisory Group recommendation:-

 

Council consider immediately introducing a 40km/hr speed limit for motorists travelling in the Roma C.B.D with consultation to occur with Queensland Police Service.

 

The outcomes were to be brought to Council at the earliest convenience.

 

Discussion:

Cr. Flynn enquired on the confirmation of Queensland Police Service’s (QPS’s) advice in relation to the proposal.   The (Acting) Director of Infrastructure advised the QPS were not in favour of implementing the 40km/hr speed limit across the entire CBD, just those locations stated in the recommendation.  QPS will enforce the new speed limitation once signage is installed that meets the required specifications.

 

Council also requested a future workshop be held with QPS to discuss matters of common interest  in Roma and other areas across the region.

 

 

Resolution No. GM/08.2013/40

Moved Cr O'Neil                                                            Seconded Cr Wason  

 

That Council introduce a 40 km/hr speed zone in:

 

a)    McDowall Street, from Charles Street to the corner of Carnarvon Highway;

 

b)    Hawthorne Street, north of Warrego Highway to the corner of Bungil Street;

 

c)     Arthur Street, north of the Warrego Highway to the corner of Bungil Street;

 

d)    Wyndham, north of the Warrego Highway to the corner of Bungil Street;

 

e)    Charles Street, north of the Warrego Highway to the corner of Bungil Street;

 

Further, that Council hold a workshop with representatives of Queensland Police Service to discuss additional matters of common interest in both Roma and other locations across the region.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   12.4

File Number: D13/34814

Subject Heading:                          Road Extension - Lanreef Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council had received a request from the applicant to extend Lanreef Road.

 

Resolution No. GM/08.2013/41

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council consider this request in future budget deliberations, including the implications contained in the draft policy which is to be brought back to Council for further consideration.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.5

File Number: D13/34849

Subject Heading:                          Request for Bitumen - Lewis Street South

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request to upgrade Lewis Street South to bitumen seal standard.

 

 

Resolution No. GM/08.2013/42

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council consider this request in future budget deliberations.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 


Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/35594

Subject Heading:                          Easter in the Country Rodeo 2014

Location:                                          Bassett Park

Applicant:                                         Roma Rodeo Committee and Roma Pro Rodeo Association

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Traditionally a night rodeo is held at Bassett Park during Easter in the Country festivities.  Council had received applications from both the Roma Rodeo Committee and the newly formed Roma Pro Rodeo Association to book Basset Park for rodeos during the 2014 Easter in the Country festival.  Council’s direction was sought in regard to this matter.

 

Discussion:

The Director of Development Facilities & Environmental Services recommended Council remove the report from the Agenda, as one of the applicants had withdrawn their application.  Council were in agreement with the proposed approach.

 

ACTION:

 

That the report be removed from the meeting agenda due to withdrawal of one of the received applications.

 

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.2

File Number: D13/35662

Subject Heading:                          Placement of Historical Plaque

Location:                                          Lot 1 on M15136

Applicant:                                         Peter Cummings

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council has received a request from Peter Cummings to place a historical plaque on the site of the original Mitchell Downs Homestead in Mitchell to commemorate an ancestor of Peter’s who was buried on Mitchell Downs.  This original homestead site is now known locally as the old Recreation Reserve and is owned by Council under freehold tenure.  Council was asked to consider Peter Cummings’ request.

 

 

Resolution No. GM/08.2013/43

Moved Cr Chambers                                                     Seconded Cr Denton  

Council provide permission to Peter Cummings to place a commemorative plaque with the wording-

 

 “Elizabeth Cumming, nee Bryning.  Died 26 July 1896.  Aged 22 years.  Buried Mitchell Downs,” and measuring A5 size, on the decorative stone gate posts leading into Lot 1 on M15136 being the old Recreation Reserve Mitchell.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.3

File Number: D13/36459

Subject Heading:                          Tenancy Arrangements "Old Things Shop"

Location:                                          "Old Things Shop" Cambridge Street Mitchell

Applicant:                                         Mitchell Hospital Auxiliary

Author and Officer’s Title:                Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Barbara Brennan the President of the Maranoa Retirement Village Auxiliary had written to Council seeking permission for the Mitchell Hospital Auxiliary to continue with the current arrangements for the Old Things Shop as they would like to still be able to raise funds to purchase the newspapers for the aged residents of the Aged Care Facility.

 

Resolution No. GM/08.2013/44

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council provide the Mitchell Hospital Auxiliary with approval to tenant, on a temporary basis, the Council premises at Cambridge Street Mitchell for the purpose of continuing the Old Things Shop, until such time as Council has an opportunity to review all of its support arrangements under the Community Grants and Ongoing Assistance Program.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

Item Number:                                   13.4

File Number: D13/36795

Subject Heading:                          Land Enquiry Mitchell

Location:                                          Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council has received an expression of interest in purchasing Lots 43 – 53 on M15119 located in Mitchell.  The land is Council owned (freehold land) that has access to the proposed new alignment of the Warrego Highway.  Council’s direction was sought as to the disposal of this land.

 

 

 

Resolution No. GM/08.2013/45

Moved Cr Newman                                                       Seconded Cr Flynn  

That:

 

  1. Council not dispose of Lots 43 – 53 on M15119 at this time;

 

  1. The matter be brought back to Council for further consideration once the realigned Warrego Highway  has been completed in that vicinity;

 

  1. In the interim, Council commence  obtaining  preliminary/indicative valuations for the specified lots of land.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.5

File Number: D13/36845

Subject Heading:                          Surat Racecourse Ablutions Block

Location:                                          Surat Racecourse

Applicant:                                         Surat Racecourse Users Group

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

The Surat Racecourse Users’ Group sought Council’s permission and assistance to construct a new ablutions block at the Surat Racecourse Grounds.  The Surat Users Group will fund the purchase, delivery and installation of a new amenities block.  Council was asked to provide assistance with plumbing and connection of the amenities to electricity.  Council was also asked to waive the Surat Racecourse Users’ Group’s previous commitment to contribute $5,000 to concrete works completed at the facility in the 2012/13 year, in recognition of the group’s significant financial commitment to the new amenities.

 

Resolution No. GM/08.2013/46

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

  1. Provides permission to the Surat Racecourse Users’ Group to construct a new ablutions block at the Surat Racecourse Grounds on the condition that all building applications are sought and approved;

 

  1. Agrees to support the committee’s initiative by connecting the new amenities to electricity and completing necessary plumbing work;

 

  1. Waives the Surat Racecourse Users’ Group’s previous commitment to contribute $5,000 towards concreting works completed in the 2012/13 financial year.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

  

Cr. Flynn declared a ‘Material Personal Interest’ in Item 22.1 – “Airport Advisory Committee Request – Opening of a third / additional ‘Check- in’ Counter”, and a ‘Conflict of Interest in item L.1 – “Roma Airport Master Plan.”  Both recorded interests are due to his personal business operations out of the Roma Airport,  being owner of Maranoa Travel. Cr. Flynn left the Chamber at 10.00am taking no further part in discussion or debate on the following two (2) items.


 

Item Number:                                   20.1

File Number: D13/36429

Subject Heading:                          Airport Advisory Committee Request – Opening of additional 'Check-in Counter'

Location:                                          Roma Airport

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee held on 7 August 2013, members discussed the need for opening a third ‘check-in’ counter, as a priority, to cater for the volume of traveling passengers out of the Roma Airport on departing flights. The Committee recommendation was put forward to Council for consideration.

 

Resolution No. GM/08.2013/47

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council progress, with priority, the opening of a third ‘check-in’ counter on location at the Roma Airport.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager – Airports (Roma, Injune & Surat)

 

LATE ITEM

 

Item Number:                                   L.1

File Number: D13/38362

Subject Heading:                          Roma Airport Master Plan

Location:                                          Roma Airport

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat)

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal were completed in 2012. The growth has highlighted that the current master plan, completed in 2009, is now out dated and a new master plan needs to  be completed to ensure there is a strategic approach to the management of the Roma Airport.

 

Resolution No. GM/08.2013/48

Moved Cr O'Neil                                                            Seconded Cr Wason  

 

That Council:

 

  1. Adopts the Roma Airport Master Plan 2013-2032 as presented, inclusive of the following documents contained within the ‘Attachments Paper’ and referred to in the Officer’s report;

 

1)     YROM07-01 Roma Airport Master Plan v01 Final for release 130703 (D13/28573)

2)     YROM07-01 Roma Airport Master Plan v01 Final for release 130703 (D13/28814)

3)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 1 Layout Plans v1.0130619 (D13/28572)

4)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 3-1 Terminal Redevelopment Plans v1 0 (D13/28815)

5)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 3-2 Estimate of Probable Construction Costs v1.0 130619 (D13/28574)

6)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 4 Noise Model Report v1.0 130619 (D13/28575)

7)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 5 Car Park Redevelopment Concept v1.0 130619 D13/28576)

8)     YROM7-01 Roma Airport Master Plan 2013-32

Annexure 6-1 Airfield Pavement Strategy v1.0 130619 (D13/28577)

9)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 7 Stakeholder Engagement Log v1.0 130619 (D13/28579)

 

  1. Approves the expansion of the Roma Airport terminal.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Airports (Roma, Injune & Surat

  

At cessation of discussion and debate on the preceding two (2) items, Cr. Flynn entered the Chamber at 10.07am.

 

PRESENTATION

 

The Mayor made a presentation to Maranoa Medal winners, Nicola Gear (Relocating from the region) and Norman Green (Retired), acknowledging their outstanding contribution in carrying out their roles with Council.  

 

 

 Subject Heading:         suspension of standing orders

Council adjourned the meeting for morning tea at 10.12am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.49am.

 

 

The Chief Executive Officer (CEO) foreshadowed that a further two late reports were ready for presentation to Council, recommending that the two reports titled ‘Proposed Contribution from Origin Energy’ and ‘Contract for Hawthorne Street Property, Roma be discussed as part of the ‘Confidential Items’ segment of the Agenda, in accordance with section 275 of the Local Government Regulation 2012, specifically pertaining to the following sections:-

 

(c)             the local government budget;

 

(e)             contracts proposed to be made by it;           

 

Council was in agreement with the inclusion of the two (2) reports as recommended by the Chief Executive Officer.   

 

 

confidential items

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (f)       starting or defending legal proceedings involving the local government;

          (e)      contracts proposed to be made by it;

          (a)      the appointment, dismissal or discipline of employees;

 

 

Resolution No. GM/08.2013/49

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 10.50am, for discussion of the tabled and additional two (late) confidential items.

 

CARRIED                                                                                                                      6/0

 

 

Cr. Denton declared a ‘Conflict of Interest’ in item C.2 “Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year” due to her being a member of the Injune District Tourism Association, one of the applicants under consideration for funding under the RADF program, and left the Chamber at 10.56am, taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item, Cr. Denton entered the Chamber at 11.01am.

 

Having returned from an appointment earlier during the meeting, Cr. Schefe entered the Chamber at 11.05am.

 

The Mayor left the Chamber at 11.35am.  Subsequently, Deputy Mayor – Cr. Wason assumed the Chair at 11.10am.

 

Cr. Schefe declared a ‘Material Personal Interest’  in item C.9 “Standing Offer Agreement – Wet Hire of Plant (Tender 13/35)  due to him having put forward a tender as business owner of Schefe Builders, and left the Chamber at 11.53am, taking no further part in discussions on the item.

 

At cessation of discussion on the abovementioned item, Cr. Schefe entered the Chamber at 11.57am.

 

Cr. O’Neil left the Chamber at 11.59am.

Cr. O’Neil entered the Chamber at 12.01am.

 

Cr. Wason declared a ‘Conflict of Interest’ in item LC.4 “Request for Additional Concession – Water Infrastructure Contribution,” due to the applicant being a relative. Cr. Wason left the Chamber at 12.10, taking no further part in discussion on the item.

 

Due to the departure of the Deputy Mayor, Council undertook a vote to determine who should fill the position of Acting Chair in order to continue proceedings.  The nomination and vote was recorded as follows:

 

 

Resolution No. GM/08.2013/50

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Cr. Chambers be appointed as Acting Chair in the absence of the Deputy Mayor.

 

CARRIED                                                                                                                      6/0

 

 

At cessation of discussion on the abovementioned item, Cr. Wason entered the Chamber at 12.17pm and assumed the Chair.

 

Cr. O’Neil declared a ‘Conflict of Interest’ in item LC.11 – ‘Contract for Hawthorne Street Property, Roma’ due to a family member owning Real-Estate Agency, LJ Hooker Commercial, being the agent for the Vendor in this matter, and left the Chamber at 12.28pm, taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item, Cr. O’Neil entered the Chamber at 12.36pm.

 

Resolution No. GM/08.2013/51

Moved Cr Flynn                                                            Seconded Cr O'Neil

 

That Council open the meeting to the public at 12.37pm.

 

CARRIED                                                                                                                      7/0

 

 

 

Item Number:                                   C.1

File Number: D13/34870

Subject Heading:                          Request from Roma State College Parents & Citizens Association for Assistance

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Roma State College Parents & Citizens Association had written to Council with a request for assistance in providing 150 cubic metres of loam to top-dress their ovals.

 

Resolution No. GM/08.2013/52

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council not provide  the requested financial assistance (i.e. provision of loam to top-dress school ovals) for the Roma State College Parents and Citizens Association as Council considers this to be a State Government responsibility.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

Cr. Denton declared a ‘Conflict of Interest’ in the following item due to her being a member of the Injune District Tourism Association, one of the applicants under consideration for funding under the Regional Arts Development Fund (RADF) program, and left the Chamber at 12.37pm, taking no further part in discussion or debate on the item.

 

 

Item Number:                                   C.2

File Number: D13/35479

Subject Heading:                          Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee had assessed funding applications for arts and cultural projects and activities submitted under the 2013/14 financial year funding Round 1, closing 22 July 2013.

 

Resolution No. GM/08.2013/53

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations, subject to submission of all requirements:

 

Organisation

Project Description

RADF Funding Contribution

Total Project Cost

Roma Ceramic Group 

Engaging a professional glass fusing artist for a community workshop

 

$1,280

$ 2,265

Injune Photography Enthusiasts                  

Engage a tutor to conduct an intermediate photography workshop

$1,479

$ 2,379

Injune District Tourism Association     

Stage One – ‘Characters of Injune’ Street Art, designing three metal cut outs depicting local characters

$4,680

$24,130

Isolated Children’s Parents Association (ICPA) Mitchell-Tomoo Branch

Arts component of the annual Swim, Arts & Gym Camp in Mitchell.

$3,639

$ 6,900

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

At cessation of discussion and debate on the abovementioned item, Cr. Denton entered the Chamber at 12.40pm.

 

 

Item Number:                                   C.3

File Number: D13/35513

Subject Heading:                          Claim for Damages

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council had received a claim for damages, the result of a tree branch falling onto a  car when it was parked in Spencer Street Roma.  It was requested that Council consider the claim for compensation.

 

Resolution No. GM/08.2013/54

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council, in accordance with the results of the insurer’s investigation, not accommodate the claim for damages and encourage the applicant to make a claim under their personal insurance coverage.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

 

 

 

 

 


 

Item Number:                                   C.4

File Number: D13/32913

Subject Heading:                          Roma Urban Development Area (Lot 338 WV1682)

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Formerly known as the Urban Land Development Authority (ULDA), Economic Development Queensland (EDQ) offer services and practical inputs that may be attractive and cost effective for Council to use in planning and developing the land known as  QPS Paddocks (Lot 338 WV1682) on Dargal Road and other like developments in the Maranoa. 

 

Director – EDQ Residential Development Peter Smith, proposes options under which Council and EDQ might collaborate in order to achieve Council’s goals in the developments.   The report summarised  those options and recommended that Council accept the services offered.

 

Resolution No. GM/08.2013/55

Moved Cr Schefe                                                          Seconded Cr Chambers  

 

That:

 

1.    Council accept the offer from Economic Development Queensland (EDQ), to conduct  due diligence investigations in full collaboration with Council which will include the following actions:

 

·        Prepare a concept Master Plan and Staging Plan;

·        Engage consultants to undertake detailed survey, environmental assessment and preparation of preliminary costs estimates;

·        Undertake market analysis to determine pricing and sales rates; and

·        Prepare project financial feasibility analysis.

 

2.   The feasibility analysis be prepared on the basis that it aligns with Council’s affordability objectives and the requirements of the land purchase as set out in the Deputy Premier’s letter dated 3 June 2013.

 

3.    This work, which is estimated to cost $100,000, be funded through the Regional and Resource Towns Action Plan (RRTAP) or Economic Development Queensland;

 

4.   Council authorise the Chief Executive Officer to sign the Memorandum of Understanding (MOU) attached to the agenda report - subject to addressing points 5 & 6 in the draft MOU.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 


 

Item Number:                                   C.5

File Number: D13/36100

Subject Heading:                          Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                Larissa Pears, Support Officer - Community Services & Administration

Month & Year of Report:                   July 2013

Name of Department:                       Community & Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards, both over the past month, and year to date.  The information in the report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/08.2013/56

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Support Officer - Community Services & Administration

 

Item Number:                                   C.6

 

 

File Number: D13/36669

Subject Heading:                          Racecourse North Estate Injune

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

 

The Racecourse North Estate Injune is vital for the future growth of the community of Injune. 

 

The opportunity arose to apply for assistance towards the project from the Regional Development Australia Fund Round 5.    The assessment of applications has now been put on hold pending the outcome of the Federal Government election (Caretaker period).

 

 

 

Resolution No. GM/08.2013/57

Moved Cr Newman                                                       Seconded Cr Flynn  

 

That Council:

 

1.   Approve the reallocation of $150,000 of the Affordable Housing budget to the Racecourse North Estate subdivision at Injune, noting that funds can be made available from Contingency/Other Development Costs not yet required across 3 projects (South St, Miscamble St, and Qld Police Paddocks/Dargal Rd);

 

2.   Conduct the design phase immediately;

 

3.   Make further adjustments to the budget for construction costs once the outcomes of Regional Development Australia Fund (RDAF) Round 5 are known;

 

4.   Review residual contingency and development costs required for the other Affordable Housing projects at later quarterly budget reviews once further information is to hand on requirements.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

 

Item Number:                                   C.7

File Number: D13/36772

Subject Heading:                          Properties Affected by Levee Construction

Location:                                          Lot 2 on RP 158918

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council has received correspondence from the owner of Lot 2 on RP 158918, expressing concern about potential personal outcomes resulting from the proposed State 1 and Stage 2 levee construction.

 

Resolution No. GM/08.2013/58

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That as a result of this request, Council develop a policy to deal with requests as a result of Stage 1 and Stage 2 levee construction for flood mitigation. 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   C.8

File Number: D13/37583

Subject Heading:                          Request for Fee Refund for Lapsed Development Application for Material Change of Use – Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works)

Location:                                          Warrego Highway, Pickanjinnie QLD 4455 (Lot 208 on RP835683)

Applicant:                                         Simon Turner (on behalf of Queensland Drilling Services)

Author and Officer’s Title:                Robert Hayward, Director- Development, Facilities & Environmental Services

Executive Summary: 

The applicant had requested that Council refund a specified percentage of the fees paid to Council for a lapsed development application.

 

 

Resolution No. GM/08.2013/59

Moved Cr Denton                                                          Seconded Cr Schefe  

 

That Council provide a credit equivalent to 75% of the original fees ($7,875 – GST does not apply to this fee structure) paid for the lapsed development application for Material Change of Use for Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works) situated at Warrego Highway, Pickanjinnie QLD 4455, (Lot 208 on RP835683) towards the new application fees.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director- Development, Facilities & Environmental Services

 

Cr. Schefe declared a ‘Material Personal Interest’ in the following item due to him having put forward a tender as business owner of Schefe Builders, and left the Chamber at 12.53pm, taking no further part in discussions or debate on the item.

 

Item Number:                                   C.9

File Number: D13/37593

Subject Heading:                          Standing Offer Agreement - Wet Hire of Plant (Tender 13/35)

Location:                                          Roma

Author and Officer’s Title:                John (Blue)  Gwydir, Manager - Roads & Drainage South & Regional Plant & Workshops

Executive Summary: 

In order to meet peak and ad hoc demands for individual items of road making plant and/or haulage activities around the region, it has been a long term practice to call for ‘Expressions of Interest’ to establish a Standing Offer Arrangement of suitable contractors.

 

To this end, Standing Offer Agreement – Wet Hire of Plant (Tender 13/35) was called to compile such a list.

 

Resolution No. GM/08.2013/60

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approve the following list of submitters to be added to the Standing Offer Arrangement, conditional that prior to the engagement of any individual contractors, for any period, operational staff shall ensure that all applicable documentation has been supplied in full:

 

Hazell Bros Group – Burleigh Heads

Safeway Excavations – St George

Oz Rock Qld Pty Ltd – Toowoomba

Tyson Leahy – Wallumbilla

Shamar Earthworks Pty Ltd – Roma

Napiers Earthmoving – Yuleba

SW Sheehan – Injune

HMLC Earthmoving – Dalby

G & R Graham Transport & Construction Services Trust – Brisbane

Iva Creevey – Injune

David Keating – Mitchell

Aussie Hydrovac Services – Underwood

J & J Earthmoving – Mitchell

SBK Contracting – Mitchell

Gore Earthmoving – Goondiwindi

Truck & Shovel Services Pty Ltd – Mungallala

Builders North – Dulacca

TL & F Ayers – Roma

B C Vincent & Sons – Roma

Peak Tractors – Roma

D & R Water Haulage Pty Ltd – Roma

G & J Tipper Hire (QLD) Pty Ltd – Roma

N & S Transport (Toowoomba) Pty Ltd – Roma

Swans Earthmoving – Wallumbilla

Pearn’s Auto – Roma

Warner Earthmoving – Roma

NJ Contracting – Roma

DMAC Roma Pty Ltd – Roma

Roma Transport Services – Roma

Warren Banks Grader Contracting Pty Ltd – Injune

Warren Forbes – Roma

Tojam Transport – Roma

Yorky’s Spraying & Haulage Pty Ltd

Stabilised Pavement of Australia – Garbutt

Hainey’s Tipper Hire – Maryborough

Liberte Stud Pty Ltd – Wallumbilla

Bendemere Construction Pty Ltd – Yuleba

KGS & KMS Pty Ltd – Roma

Rod Beattie Grader Hire Pty Ltd – Roma

Injune Daily Express Pty Ltd – Injune

Keeach Earthmoving Pty Ltd – Roma

Schefe Builders – Roma

Ballard Australia – Yeppoon

Southwest Plant & Pastoral Trust – Bollon

Major Bobcat Hire – Mitchell

G & R Brown & Sons – Roma

Watson’s Backhoe –

Warroo Water & Gravel – Surat

Ballard Haulage – Pine Mountain

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Roads & Drainage South & Regional Plant & Workshops

 

At cessation of discussion and debate on the abovementioned item, Cr. Schefe entered the Chamber at 12.54pm.

 

 

Item Number:                                   LC.1

File Number: D13/36488

Subject Heading:                          Regional Community Newsletter - Selection of Service Provider

Author and Officer’s Title:                Jane Frith, Coordinator - Corporate Communications

Executive Summary: 

At the meeting of 24 July 2013, Council endorsed for quotations to be called for the production and distribution of the regional community newsletter, Bottle Tree Bulletin, with the first edition of the new contract to commence in October 2013 for a 12 month period.

 

 

Resolution No. GM/08.2013/61

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council endorse the quotation from Booringa Action Group, for the sum of $128,040 (GST inclusive). This approval is based on the issue of 12 newsletters distributed on a monthly basis, commencing October 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Corporate Communications

 

Item Number:                                   LC.2

File Number: D13/38371

Subject Heading:                          Approval to Sign Contract for Purchase of Lot 338 WV1628 (Dargal roaD)

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Negotiations between the State of Queensland and Maranoa Regional Council with respect to the purchase of land (currently known as ‘Qld Police Paddocks’) had been completed and a Term Sheet signed to reflect agreement on the key items being negotiated.   A draft contract was provided to Maranoa Regional Council.

 

Resolution No. GM/08.2013/62

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council approve the signing of the contract of purchase (by Maranoa Regional Council from the State of Queensland) by the Chief Executive Officer as Council’s delegate under 257 (1) (b) of the Local Government Act 2009.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.3

File Number: D13/38405

Subject Heading:                          Minor Amendments to the Organisational Structure

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council approval for the Chief Executive Officer to implement minor adjustments  to the Organisational Structure.

 

Resolution No. GM/08.2013/63

Moved Cr Denton                                                          Seconded Cr Chambers  

That:

 

1.    Council approve the proposed Organisational Structure amendments as specified below:

 

·      Formally convert two plant operator positions to labourer positions;

·      Include a graduate engineer position for project work and holiday relief (approx 6 months);

·      Include an Administration Officer – Waste in Council’s Organisational Structure;

·      Adjust  the Labourer (Saleyards) position from casual to full time employment status.

 

2.    The additional positions be included in the first quarterly budget review.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

Cr Wason declared a ‘Conflict of Interest’ in the following item due to the applicant being a relative and left the Chamber at 1.00pm taking no further part in discussion or debate on the item.

 

Due to departure of the Deputy Mayor, Council undertook a vote to determine who should fill the position of Acting Chair in order to continue proceedings.  The nomination and vote was recorded as follows:

 

Resolution No. GM/08.2013/64

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Cr. Chambers be nominated as Acting Chair in the absence of the Deputy Mayor.

 

CARRIED                                                                                                                      6/0

 

 

 

 

 

Item Number:                                   LC.4

File Number: D13/38417

Subject Heading:                          Request for Additional Concession - Water Infrastructure Contribution

Location:                                          62 Hawthorne Street

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary:

On 13 April 2011, Council agreed to subsidise 50% of the applicant’s costs of the existing reticulated water supply infrastructure.   Council was now in receipt of an invoice for two fire hydrants.    It  was recommended that the invoice be paid in full.

 

Resolution No. GM/08.2013/65

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council authorise the Chief Executive Officer to pay the invoice presented in full and final settlement of the matter.  

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 1.01pm.

 

 

Item Number:                                   LC.10

 

Subject Heading:                          Proposed Contribution from Origin Energy

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Details of a proposed contribution from Origin Energy were detailed in an e-mail dated 27 August, following on from earlier discussions between Councillors and Origin Energy.

 

 

Resolution No. GM/08.2013/66

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council:

 

1.       Endorse the offer provided to Maranoa Regional Council by Origin Energy on 27    August 2013;

 

2.       Authorise the Chief Executive Officer to finalise requirements confirming acceptance and arrangements of the offer.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to a family member owning Real-Estate Agency, LJ Hooker Commercial, being the agent for the Vendor in this matter, and left the Chamber at 1.02pm, taking no further part in discussion or debate on the item.

 

Item Number:                                   LC.11

 

Subject Heading:                          Contract for Hawthorne Street Property, roma

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

The Chief Executive Officer tabled a contract for Council’s consideration.    The Director of Community & Commercial Services provided a summary of the steps taken to date and the verbal offer.

 

Resolution No. GM/08.2013/67

Moved Cr Flynn                                                            Seconded Cr Schefe

That Council authorise the Chief Executive Officer to sign the tabled contract for the purchase of the Hawthorne Street Property, Roma for the agreed price.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 1.03pm.

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 1.04pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 September 2013, at Roma Administration Centre.

 

 

 

 

 

 

 

 

 

 

 

...............……….................      .................................      .....................................                                           

Mayor.                                      Deputy Mayor                Cr. Chambers

 

 

...................................

Date.

 

    


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 3 September 2013

Item Number: 10.1

File Number: D13/39836

 

Subject Heading:                     Annual Valuation Consultation for the Maranoa Region

Classification:                                  Open Access  

Name of Applicant:                         Department of Natural Resources and Mines

Location:                                           N/a

Author & Officer’s Title:                 Dana Harrison, Coordinator - Rates

 

Executive Summary: 

Correspondence has been received from the Department of Natural Resources and Mines seeking Council’s opinion on whether a valuation is required for the Maranoa Region to be effective from 30 June 2014.

 

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that Council’s opinion is that a valuation is not required due to there being no dramatic changes in land sale prices.

 

 

Body of Report:

Correspondence was received from the Department of Natural Resources and Mines seeking Council’s opinion if a valuation should be undertaken for the Maranoa Region to be effective from 30 June 2014.

 

The author sought advice from Mr Gary Terry, Rates Officer contracted to Council, on this matter who advised in an email the following:-

 

“Unless there have been any dramatic changes in Land sale prices (and DNRM will take this into consideration anyway) I would suggest that a new annual revaluation for Maranoa is not required for next year.

It is often good when the same land valuation is kept for a couple of years (and not that unusual) and gives Council a chance to perform rates modelling on live static data. It also makes it easier when considering changes to the rating structure and categories. Also any proposed rates changes to the rate in $ or minimums will be uniform over the Council and will not fluctuate dependant on a valuation change”

 

Due to there being no dramatic changes in the land sale prices in the region, and the expense to Council (approximately $63,000) for the valuations to be carried out, it is recommended that the Department of Natural Resources be advised it is Council’s opinion that it is unnecessary for a valuation to be undertaken.

Consultation (internal/external):

Gary Terry, Contract Rates Officer

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Department of Natural Resources and Mines - Consultation - Annual valuation effective 30 June 2014

S13/10972

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Department of Natural Resources and Mines - Consultation - Annual valuation effective 30 June 2014

 



Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 4 September 2013

Item Number: 10.2

File Number: D13/40022

 

Subject Heading:                     Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Claire Alexander, Specialist - Strategic finance

 

Executive Summary: 

Council adopted the Schedule of Fees & Commercial Charges on 31 July 2013.

 

Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial charges under section 262 (3) (c) of the Local Government Act 2009.

 

This report proposes to amend the travel map as per Attachment 1 and to request Council to approve a starting date of 1 October for staff to apply the 2013/14 gas usage fees & charges.

 

 

Officer’s Recommendation: 

That Council:

 

1.         Approve the revised travel map as per Attachment 1.

2.         Approve that the gas fees & charges relating to usage as outlined in the Schedule of Fees & Commercial Charges 2013/14 to apply from 1 October 2013.

 

 

 

Body of Report:

Building Fees & Charges

 

The “Roma Travel Radius” map adopted by Council has been revised in order to make it more user friendly for customers and Council staff.

 

The proposed two main changes are:

 

·    The revised map is now called “Inspection Travel Fee Zoning”, replacing the title “Roma Travel Radius”. This more accurately reflects the terminology used in the fees and charges schedule.

 

·    Each “Zone” is now described according to the fees and charges description. For example, “Zone D – per inspection” in the fees and charges schedule relates to a fee within the radius 100 to 150 km as shown in the revised map.

 

Gas Fees & Charges

 

The billing period for gas usage is read quarterly. For example gas reading for July to September is done in the first week of October. Currently, Council’s gas billing system only allows charging the same fee for the whole quarter.

 

Council adopted its Schedule of Fees & Charges on 31 July 2013, which is the first month of the first quarter. Technically Council should charge gas usage applying the adopted fees effective 1 August 2013. As Council only does the reading on a quarterly cycle, it is impossible to estimate usage for July (to apply 12/13 fees) and for August and September (to apply 13/14 fees).

 

Due to reasons outlined above, it is proposed that Council apply the 2013/14 gas usage fees effective 1 October 2013.

 

In the next financial year’s drafting of fees & charges, staff will need to consider adopting a “gas year”, example July to May.

 

Consultation (internal/external):

CEO, Finance/Debtors, Utilities (Water, Sewerage & Gas) and Building Services

Risk Assessment (Legal, Financial, Political etc.):

Management reports to the Council on changes to the Register of General fees and Commercial charges to ensure appropriate approvals are in place.

 

Policy Implications:

The changes to the Register of General fees and Commercial charges reflect the policy implications of the commentary above.

Financial Resource Implications:

Revenue forgone by not applying gas fees and charges from 1 August 2013 is approximately $50,000.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Inspection Travel Fee Zoning

D13/40717

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Inspection Travel Fee Zoning

 

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 30 August 2013

Item Number: 11.1

File Number: D13/39042

 

Subject Heading:                     Seniors Week 2013 Post Event Report

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Nicola Gear, Coordinator - Community Development Surat

 

Executive Summary: 

Post Event Report on the 2013 Seniors Week Events held across the Maranoa Region.

 

Officer’s Recommendation: 

That Council receive and note the Officer’s Report as presented.

 

 

Body of Report:

A series of events were held across the Maranoa Region during the nationally celebrated Seniors Week from 17 – 25 August 2013, with Surat and Wallumbilla holding events to coincide with local events throughout the month of August.

 

Maranoa Regional Council assisted community partners by providing assistance at the events, as well as to support these initiatives financially.  All activities and events throughout the Maranoa Region were well attended, with over 200 Seniors involved.

 

Seniors Week Events included:

Injune & District

Attendance: 40 Seniors

Activities: Games in the sun with novelty prizes, BBQ Lunch cooked by the Mayor, Tea, Coffee and Cake.  This was also an opportunity to present awards to volunteers who couldn’t make it to Volunteers Week.

Community Partners: Injune Library Staff, Injune Visitor Information Centre Staff , Injune Hospital Staff, Injune Ambulance Officers, Roma Neighbourhood Centre and various community members.

 

Mitchell & District

Attendance: 20 Seniors

Activities: Variety of team games including bowls, coits, mental and physical skills activities, followed by lunch and a raffle.

Community Partners: Mitchell Multi-Purpose Health Service Staff and various community members.

 

Roma & District

Attendance: 85 Seniors

Activities: Lunch at the Lions Park and Morning Tea and knees up at Anglicare.

Community Partners: Roma Lions Club, Anglicare Members and various community members.

 

Surat & District

Attendance: 48 Seniors

Activities: Seniors Month in Surat was held every Tuesday in August and consisted of a Great Gadgets Talk & Display, a Lifestyle and Wellbeing Morning, a Bingo Madness Day, with Cr Price calling Bingo and a Creative Craft Day, all with morning tea or lunch provided at a small cost to seniors.

Community Partners: Surat Community Care Staff and various community members.

 

Yuleba, Wallumbilla & District – Jackson & Noonga

Attendance: 10 Seniors

Activities: Morning Tea, Luncheon and a raffle.

Community Partners: Wallumbilla Community Care Staff, Jackson CWA Members and various community members.

 

Feedback:

§ Seniors Week activities and events provide an invaluable opportunity to link with older community members that don’t get to a lot of our events or activities and gives them something they would not normally have the chance to do.

 

§ Without Council’s support, these events would not happen, due to funding and staffing cuts within our communities.

Consultation (internal/external):

Tony Klein, Director Community Services and Commercial

Katrina Marsh, Manager Community Development

Megan Swords, Coordinator - Community Development Injune

Bronwyn Moore, Coordinator - Community Development Mitchell

Julia Marr, Coordinator - Community Development Roma

Penelope Howland, Coordinator - Community Development Wallumbilla/Yuleba

Jacqueline Burns, Coordinator – Arts & Culture

Local Cultural Service Officers

Executive Services Team

Reception Services Team

Mayor and Councillors

Local Community Organisations and many community members

Risk Assessment (Legal, Financial, Political etc.):

Nil.

Policy Implications:

Nil.

Financial Resource Implications:

$2,500.00 as per the 2013-2014 Regional Seniors Week Budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Katrina Marsh, (Acting) Manager - Community Development

Tony Klein, Director - Community & Commercial Services  


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 13 August 2013

Item Number: 12.1

File Number: D13/35462

 

Subject Heading:                     Gravel Upgrade - Glen Arden Road

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request for Glen Arden Road to be upgraded to gravel standard

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council has received a request from Liz Frith for Glen Arden Road to be upgraded to gravel standard.  Glen Arden road has approximately 4.1km sealed, 9.2km of gravelled and 4.4km of formed road. The properties on this road are generally for wheat and cattle.

 

The road has received some flood restoration work from Event 1 and 4.  However, upon inspection, 13 August 2013, several sections were observed to be in poor condition with significant rutting. 

 

Approximately 2km of gravel resheet, approximate Chg: 4.1 – 5.7 and 12.9 – 13.3, would improve the accessibility of this road especially on uphill sections where there is evidence of vehicular bogging. This section covers access to Liz Frith’s property.

 

Additionally gravel pavement is needed to bring the last 4.4km to gravel standard. 6 properties will benefit from this works. The cost for these works has been estimated using 5m pavement width as this standard already exists in parts on this road. 

 

 

 

Location

Glen Arden

Road Details:

Length:

6.2

kilometres

 

Properties accessed:

6

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

2.000

k

Formation

8

m wide

 -

6.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

6.200

k

Formation

8

m wide

 -

6.200

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

2.000

kilometres of

5

 m wide

150mm Pavement

 $           75,000.00

  / k =

$150,000.00

4.400

kilometres of

5

 m wide

150mm Pavement

 $           75,000.00

  / k =

$330,000.00

$480,000.00

Whole of Life - Section 1 Chg: 4.1 - 5.7

Current:

  Light Maintenance Grade

$445.16

pa

Capital renewal

$1,284.48

pa

Total

$1,729.64

pa

Proposed:

  Light Maintenance Grade

$445.16

pa

Capital renewal

$1,284.48

pa

Total

$1,729.64

pa

Variation:

An annual increase of

$0.00

pa

Whole of Life - Section 2 Chg: 12.9 - 13.3

Current:

  Light Maintenance Grade

$111.29

pa

Capital renewal

$321.12

pa

Total

$432.41

pa

Proposed:

  Light Maintenance Grade

$111.29

pa

Capital renewal

$321.12

pa

Total

$432.41

pa

Variation:

An annual increase of

$0.00

pa

Whole of Life - Section 3 Chg: 13.3 - 17.7

Current:

  Light Maintenance Grade

$1,224.18

pa

Capital renewal

$0.00

pa

Total

$1,224.18

pa

Proposed:

  Light Maintenance Grade

$1,224.18

pa

Capital renewal

$3,532.32

pa

Total

$4,756.50

pa

Variation:

An annual increase of

$3,532.32

pa

A total annual increase of

$3,532.32

pa

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Engineering Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $150,000.00 and an annual increase of $0.00 per annum in maintenance and renewal costs for the gravel resheet of section 1 and 2.

 

Capital Cost of $330,000.00 and an annual increase of $3,532.32 per annum in maintenance and renewal costs for the provision of gravel pavement on section 3.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Customer Feedback Form - Liz Frith - request for road work on Glen Arden Road, Yuleba

D13/31846

2View

Response Letter to Liz Frith Re: Glen Arden Road Yuleba

D13/35377

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Councillor Customer Feedback Form - Liz Frith - request for road work on Glen Arden Road, Yuleba

 


Attachment 2

Response Letter to Liz Frith Re: Glen Arden Road Yuleba

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 22 August 2013

Item Number: 12.2

File Number: D13/37410

 

Subject Heading:                     Request for Bitumen Seal on Creek Street, Roma.

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to upgrade Creek Street, Roma, to bitumen seal standard.

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council has received a request from Desley Oates to upgrade Creek Street, Roma, to bitumen seal standard. Desley has identified dust as an issue on game days due to increased traffic during events.

 

Creek Street is a rural residential road and as such is not required to be constructed to bitumen seal standard. However, given the lack of traffic in the off season a 6m wide bitumen seal standard for a length of 180m to Cities field entrance has been adopted for this report.

 

An inspection of Creek Street was completed on 26 August 2013. It will need to be realigned, reformed and raised as is lower than surrounding. An additional 30m2 area has been included in the estimate to allow for widening at the intersection with the Warrego Highway. There may be some additional cost to construct a table drain to direct runoff, and Cities may want to consider installing a culvert across their access at their own expense. Cable clearance is required.  

 

 

Location

Creek Street

Road Details:

Length:

0.18

kilometres

 

Properties accessed:

2

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

0.180

k

Formation

5

m wide

 -

0.180

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Urban Access Place

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

0.180

k

Formation

6

m wide

 -

0.180

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.200

kilometres of

4

 m wide

Formation

 $           52,800.00

  / k =

$10,560.00

0.185

kilometres of

6

 m wide

200mm Pavement

 $        120,000.00

  / k =

$22,200.00

0.185

kilometres of

6

 m wide

2 Coat Seal

 $           66,660.00

  / k =

$12,332.10

$45,092.10

Whole of Life

Current:

  Light Maintenance Grade

$50.08

pa

Capital renewal

$140.94

pa

Total

$191.02

pa

Proposed:

  Light Shoulder Grade

$51.88

pa

Capital renewal

$684.62

pa

Total

$736.50

pa

Variation:

An annual increase of

$545.48

pa

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Engineering Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $45,092.10 and an annual increase of $545.48 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Roma Cities Gladiators - Request to bitumen Creek Street Roma

S13/9046

2View

Initial Acknowledgment Letter - Roma Cities Football Rugby League Club- Request for Bitumen

D13/27751

3View

Response Letter to Roma Cities Football Rugby League Club Re Request for Bitumen - Creek St Roma

D13/36018

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Roma Cities Gladiators - Request to bitumen Creek Street Roma

 


Attachment 2

Initial Acknowledgment Letter - Roma Cities Football Rugby League Club- Request for Bitumen

 

Our Ref: S13/9046; D13/27751

 

13 August 2013

 

Roma Cities Football Rugby League Club

Attn: Desley Oates

PO Box 556

Roma, Qld. 4455

 

 

Dear Desley

 

Re: Inital Acknowledgment

 

Thank-you for your letter, which was received by Council on 21 June, 2013.    

I am writing, firstly, to confirm receipt of your letter on behalf of Council.  Also to advise that I have undertaken a preliminary review of the request raised, and referred your letter to our Director Infrastructure Services to investigate your request and prepare a reply for you.

If for some reason you have not received a response by 2 September, 2013, you are welcome to contact Lizzie Elmes of my office (4624 0642) or myself and we will investigate the reasons for the delay on your behalf.   

Please rest assured that we will aim for a quicker response if at all possible.

 

Yours faithfully

 

 

 

Michael Parker

Acting Chief Executive Officer


Attachment 3

Response Letter to Roma Cities Football Rugby League Club Re Request for Bitumen - Creek St Roma

 

 

Enquiries:   Clara Aitken

Phone:   4624 0712 (Direct) or

              1300 007 662 (via Customer Service)

Our Ref: D13/27751; D13/36018

Office:   Infrastructure Services

 

15 August 2013

 

 

Roma Cities Football Rugby League Club

PO Box 556

ROMA QLD   4455

 

Attention: Desley Oates

 

 

Dear Desley

Re: Request Bitumen Seal – Creek Street, Roma

 

Thank you for your letter addressed to Council’s Chief Executive Officer, Ms Julie Reitano received on 21 June 2013, in which you request bitumen seal to Creek Street, Roma.

 

I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation a report will go to the Council meeting of 11 September 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council’s Chief Executive Officer Ms Reitano, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully,

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 22 August 2013

Item Number: 12.3

File Number: D13/37427

 

Subject Heading:                     Request for Bitumen Seal - Cook Street, Yuleba.

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to upgrade 150m of Cook Street, Yuleba, to bitumen seal standard.

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations.

 

 

Body of Report:

Council has received a Customer Request Management from Dianne Allwood to upgrade 150m of Cook Street, Yuleba, to bitumen seal standard. Ms Allwood has identified a dust issue resulting from heavy vehicle traffic from a nearby sawmill.

 

An investigation was completed 26 August 2013.Cook street is an unformed track generally below the natural surface. A sawmill was identified on the corner lot of Cook and Bedwell Streets opposite the Allwood property. Several large trucks were seen on this property. The entrance to Cook Street at the intersection of Bedwell Street has a large dip that would require a box culvert to ensure proper drainage.

 

Upgrading Cook Street would require a centre realignment, reforming and gravel. There may be additional cost in the removal of trees along with cultural and heritage clearance.  Bedwell Street has a 4m seal with 7m pavement and this standard has been adopted to upgrade Cook Street. The cost estimate is for the requested length of 150m. This goes beyond Ms Allwoods property boundary by approximately 70m and provides potential access to 8 properties in Cook Street.

 

 

 

 

 

 

 

 

 

Location

Cook Street

Road Details:

Length:

0.15

kilometres

 

Properties accessed:

8

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.150

k

Formation

-

m wide

 -

0.150

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Urban Access Place

 

Sealed Surface

4

m wide

 -

0.150

k

Gravel Pavement

7

m wide

 -

0.150

k

Formation

7

m wide

 -

0.150

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.150

kilometres of

7

 m wide

Formation

 $           92,400.00

  / k =

$13,860.00

0.150

kilometres of

7

 m wide

200mm Pavement

 $        140,000.00

  / k =

$21,000.00

0.150

kilometres of

4

 m wide

2 Coat Seal

 $           44,440.00

  / k =

$6,666.00

$41,526.00

Whole of Life

Current:

  Light Maintenance Grade

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

  Light Shoulder Grade

$43.23

pa

Capital renewal

$473.31

pa

Total

$516.55

pa

Variation:

An annual increase of

$516.55

pa

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Engineering Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $41,526.00 and an annual increase of $516.55 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

CRM_Dianne Allwood_Request for bitumen seal_Cook St_Yuleba

D13/37023

2View

Letter to Dianne Allwood in response to request for bitumen seal on Cook St, Yuleba

D13/37838

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

CRM_Dianne Allwood_Request for bitumen seal_Cook St_Yuleba

 



Attachment 2

Letter to Dianne Allwood in response to request for bitumen seal on Cook St, Yuleba

 

 

Enquiries:   Kylie Fleischfresser

Phone:     4624 0762 (Direct) or

                 1300 007 662 (via Customer Service)

Our Refs: D13/37023, D13/37838

 

 

27 August 2013

 

 

Dianne Allwood

30 Bedwell Street

YULEBA QLD 4427

 

 

 

Dear Dianne

Re: Bitumen Seal – Cook Street, Yuleba

 

I am writing in response to your telephone call via our Customer Service, received 20 August 2013, in which you requested that Council upgrade Cook Street to bitumen seal standard.

 

I have reviewed your request and have referred your issue to Council’s Manager – Infrastructure Planning & Design, Kym Downey. Kym has advised that this project has been investigated and a report to Council for budget consideration will be submitted at the general meeting due to be held on 11 September 2013.

 

If you have any further queries in the interim, please do not hesitate to contact Kylie Fleischfresser, Coordinator - Infrastructure Planning on 4624 0762 (Direct) or 1300 007 662 (via Customer Service).

 

Yours faithfully,

 

 

 

Michael Parker

(Acting) Director – Infrastructure Services


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 29 August 2013

Item Number: 12.4

File Number: D13/38738

 

Subject Heading:                     Amby North Flood Recording Station

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           Amby North

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

Council submitted a funding submission for the installation of a flood monitoring/recording station at Amby North, in line with the recommendation contained in the Amby Flood Model Calibration Report prepared by BMT WBM.

 

The project cost is estimated at $69,000, for which a subsidy of $41,400 has been offered.

 

 

Officer’s Recommendation: 

That Council accept the subsidy offer from the State Government of $41,400 towards the estimated cost of the installation of a flood monitoring station at Amby, and allocate the balance funding of $27,600 from the budget allocation of $100,000 for Amby/Mitchell Flood Study Mitigation.

 

 

Body of Report:

Following the recent flood events in Mitchell & Amby, Council commissioned BMT WBM to carry out a flood study in both towns.  The Report is now to hand, and contains recommendations to reduce the flood risk and increase the flood resilience of the towns.

 

One recommendation was for an automated stream gauge at Amby.  The Bureau of Meteorology have recommended that the gauge be located adjacent to the existing manual gauge, for which they do not have an observer.  For that site, they have flood records dating back to 1992, for which they would like continuity.

 

The proposal is for a 3 metre platform, solar and battery power Next G communication and WEB server login stream gauge.

Consultation (internal/external):

Ms. Jo Tinnion – BMT WBM

Mr. Ralf Muller – Prospect Consulting Group (Suppliers of the equipment)

Mr. Paul Birch – Bureau of Meteorology: Senior Hydrologist

Mr. Ben Godford – Coordinator (Water, Sewerage & Gas Projects)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Budget allocation of $100,000 can be used for the $27,600 revenue requirement from Council.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Detail of Gauge - Amby North Flood Recording Station

D13/38739

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Detail of Gauge - Amby North Flood Recording Station

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 29 August 2013

Item Number: 12.5

File Number: D13/38853

 

Subject Heading:                     Eulorel Road Closure and Provision of Alternative Access

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           Unnamed Road Reserve off Maranoa Road

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

Council at previous meetings has considered the implications of the closure of the off-alignment Eulorel Road by the land owner.  The closure cut off formed access to the property “Borah”.

 

Alternatives have been considered, in particular a road reserve adjacent to Lot 7 on EG228 (Option 1), and a road reserve area separating Lot 12 on EG140 and Lot 1 on EG228.

 

At its meeting on 10 July, 2013, Council resolved not to proceed with a resolution of 23 January, 2013, which was to open Option 1 as road at the cost of AA Company.

 

The Alternative Option 2 was to be investigated by Council, as it was a better area for road construction, with reduced flooding problems, and it also provided access to Lot 38 on EG38 which presently gained access through a neighbouring property.

 

 

Officer’s Recommendation: 

That Council now consider its’ position in relation to providing access to the owner of Lot 10 on C0635 and Lot 38 on EG38, now that both road possibilities have been inspected.

 

 

Body of Report:

The owner of “Yanco”, (Lot 7 EG228) closed the Eulorel Road through his property.  The road was off alignment.  This severed access to “Borah” (Lot 10 CO635). 

 

An alternative reserve adjacent to Lot 4 COG49 (Mr. & Mrs. Bright) was considered, but came into dispute with the AA Company (Lot 10 CO635), as it was their understanding that the road would be constructed at Council’s cost (estimate $616,000), whilst Council resolved that it would be built at AA Company cost.

This dispute, and the suggestion by Mr. Max Bright that a more suitable road reserve between Lot 1 EG228 & Lot 12 EG140 should be considered, resulted in Council agreeing to consider the alternative.

 

This other reserve area has now been assessed by field inspection, and an estimate of $300,000 calculated to form the road and provide a gravel base through low areas.

 

Consultation (internal/external):

Mr. Max Bright “Karoola Park”

AA Company Commercial Manager: Mr. Michael Rhodes

Noel Kerr – Technical Officer (Engineering Services) Maranoa R/C

Kylie Fleischfresser – Coordinator (Infrastructure Planning) Maranoa R/C

Niall O’Carroll – Engineer, Maranoa R/C

Risk Assessment (Legal, Financial, Political etc.):

Cultural Heritage clearance will be necessary.

Policy Implications:

Nil

Financial Resource Implications:

Option 1 estimate $616,000

Option 2 estimate $300,000

If full costs are borne by Council

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Photo showing gravel areas on Option 2, Map of area with property boundaries, old Eulorel Road and road reserve options.

D13/38889

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Photo showing gravel areas on Option 2, Map of area with property boundaries, old Eulorel Road and road reserve options.

 

 

 


 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 14 August 2013

Item Number: 13.1

File Number: D13/35719

 

Subject Heading:                     Relinquishment of Lease - Mitchell Scout Hut

Classification:                                  Open Access  

Name of Applicant:                         Scouts Queensland

Location:                                           Lot 1 on M15136

Author & Officer’s Title:                 Tanya Mansfield, Manager-Facilities

 

Executive Summary: 

Council has been advised by Scouts Queensland that the Mitchell Scout Group hasn’t been functioning for a period of time and that Scouts Queensland wish to relinquish their arrangement with Council over part of Lot 1 on M15136 being the Mitchell Scout Hut and outbuildings in Louisa Street Mitchell.  Scouts Queensland have no further interest in the buildings located on the land.

 

Officer’s Recommendation: 

That Council acknowledge the notification from Scouts Queensland that the Mitchell Scout Group is no longer operational and agree to Scouts Queensland relinquishing their use of part of Lot 1 on M15136 and furthermore agree that Scouts Queensland can leave in-situ existing buildings located on the land.

 

Body of Report:

Scouts Queensland has traditionally had an arrangement with Council whereby its scout hut and associated outbuildings are located on part of Lot 1 on M15136.  Scouts Queensland’s most recent lease with Council expired on 31 December 2005.

 

The Mitchell Scout Group is no longer operational and Scouts Queensland has formally advised Council that they wish to relinquish their arrangement with Council to use this land.

 

Scouts have a number of structures on the land including the scout hall, two door roller shed, toilet and shower block, flagpole and barbecue.  Scouts have indicated that they plan to leave the buildings in-situ.

 

Council now holds Lot 1 on M15136 as freehold tenure.  This land was purchased by the former Booringa Shire Council for the purpose of future residential development.  This land is known locally as the former Mitchell Recreation Reserve. 

 

Scouts Queensland had advised Council in 2012 that they wished to enter a new trustee lease arrangement with Council, however have now decided not to pursue a lease over this land.

 

Council has been recently approached by the Mitchell Rotary Club seeking a meeting place and storage area for their coldroom trailer, BBQ trailer, collapsible shade cover, jumping castle and trailer containing safety fencing.  An Officer’s Report has been prepared recommending that Council enter an arrangement with the Mitchell Rotary Club in respect of these premises.

Consultation (internal/external):

Mark Brannigan, Scouts Queensland

Janine York, Department Natural Resources and Mines Roma Office

Risk Assessment (Legal, Financial, Political etc.):

This relinquishment is at the request of Scouts Queensland and should have limited risk to Council.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Scouts Australia - Letter Requesting Relinquishment of Scout Hut Mitchell

D13/38374

2View

Mitchell Scout Hut Exterior Photos

D13/38376

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Scouts Australia - Letter Requesting Relinquishment of Scout Hut Mitchell

 


Attachment 2

Mitchell Scout Hut Exterior Photos

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 29 August 2013

Item Number: 13.2

File Number: D13/38972

 

Subject Heading:                     Material Change of Use - "Motel" (26 Units & Manager's Residence) (File 2012/18398)

Classification:                                  Open Access  

Name of Applicant:                         Bryant Property Group Pty Ltd C/- Murray & Associates (Qld) Pty Ltd

Location:                                           17 - 19 Bowen Street, Roma (Lot 1 and Lot 2 on RP77270)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary: This application seeks approval for a Material Change of Use “Motel” (26 Units and Manager’s Residence) on land at 17 - 19 Bowen Street, Roma QLD 4455, described as Lot 1 and Lot 2 on RP77270.  

 

The proposed development is generally consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.  No submissions were received during the public notification period (24 May 2013 - 18 June 2013).

 

 

Officer’s Recommendation: Council approve the application for a Material Change of Use “Motel” (26 Units and Manager’s Residence) on land at 17-19 Bowen Street, Roma QLD 4455 and described as Lot 1 and Lot 2 on RP77270, subject to following conditions: 

 

Preamble

 

a)         Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    The development is to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

Plan/Document number

Plan/Document name

Date

132062 TP01 Issue P4

Site Plan

04/2013

132062 TP02 Issue P4

Floor Plan

04/2013

132062 TP03 Issue P4

Elevations

04/2013

132062 TP04 Issue P4

Vehicle Paths

04/2013

279 1213 L001 Issue A

Landscape Documentation Package General Notes

30/10/2012

279 1213 L101 Issue A

Landscape Documentation Package Landscape Plan

30/10/2012

279 1213 L201 Issue A

Landscape Documentation Package Landscape Details

30/10/2012

132062 Rev B

Conceptual Stormwater Management Report

29/04/2013

6638R01V01

MP 4.4 Traffic Noise Assessment

21/01/2013

CMDG-R-042 Rev C

‘Commercial Driveway Slab Type A – Two Way Access’

07/2013

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines (CMDG) - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG – D12

Capricorn Municipal Development Guidelines – Sewerage  Reticulation Design D12 Design Guidelines

09/2007

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.  

 

Amenity

 

9.    To achieve compliance against amenity provisions in the planning scheme, a modified motel design which incorporates the following elements is to be submitted to Council for approval:

a.  Covered carport on Gregory Street frontage is to be removed and a    single car park and landscaping to be substituted

b.  At least 60% of internal car parks to be covered. This can encompass             either or both fixed structures or sail-type covers

c.  Landscaping along the Bowen Street frontage both inside and external to       the fencing

d.  Use of paint variations, material texture changes or other techniques to           reduce the massing effect of buildings facing residential areas and the    Gregory Street frontage

e.  The development must incorporate noise attenuation measures as      detailed          in the submitted Traffic Noise Assessment prepared by ASK       Consulting      Engineers and dated 21 January 2013 (reference no.     6638R01V01).

 

10.  The modified motel design is to be submitted for compliance assessment will be against the following elements of the planning scheme:

a.  Desired Environmental Outcomes of the planning scheme as a whole,             Item (c)(f)

b.  For the overall outcomes sought for the Urban Area Code, Item (c)

c.  For the Urban Area Code: PCs 6, 29, 30, 32, 34, 35, 36, 39, 40, 41     and 43

d.  The request for compliance assessment must be made to the Maranoa          Regional Council and the request must be made prior to the start of any     operational or building work on the site associated with the approved development.

 

11.  No carports are to extend beyond the building elevations fronting Gregory Street or encroach within 3.4 metres setback from this boundary.

 

Latest versions

 

12.  Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

13.  Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

14.  Stormwater runoff is to be collected and discharged generally in accordance with the Conceptual Stormwater Management Plan prepared by Brandon & Associates dated April 2013 to the lawful point of discharge in Bowen Street and Gregory Street.

 

15.  Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

16.  Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage (peak discharge and duration for all events up to the 100 year Average Recurrence Interval (ARI)) of properties that are upstream, downstream or adjacent to the site.

 

17.  There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

18.  The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

 

Siteworks

 

19.  All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

20.  If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

21.  Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

22.  Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

23.  In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

Environmental

 

24.  The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services Provisions

 

25.  The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

26.  The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

 

27.  The development is to be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.  The development is to be connected to reticulated gas supply at no cost to Council.

 

29.  Telecommunications service connections must be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

30.  All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

31.  Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

32.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.  Vehicle access from Gregory Street to the development site is to be constructed in accordance with drawing CMDG-R-042 Rev C - Commercial Driveway Slab Type A – Two Way Access, dated 07/2011.

 

34.  Vehicle access to the site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

35.  Cars entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

36.  Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

37.  Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

38.  Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

39.  Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

40.  No on-street parking is permitted at the frontage of the development site at any time.

 

41.  Provide a total of 28 car parking spaces on the site, including two dedicated persons with disabilities (PWD) spaces, in accordance with the approved plans.

 

42.  All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

43.  All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Line Marking

 

44.  Signage and line marking to be in accordance with MUTCD requirements and AS/NZS 2890.1:1993 – Parking facilities Part 1: Off-street car parking.

 

45.  Pavement line marking is to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping and Fencing

 

46.  Site landscaping is to be provided adjacent to the property boundaries in generally accordance with the approved landscaping plan L101 Issue A “Landscape Plan” dated 30/10/12 and in compliance with conditions 9 and 10.

 

47.  Landscaped areas must comprise a mix of trees, shrubs and groundcovers.  Ground covers should fully cover vegetated areas within one year of planting.

 

48.  Ground covers should fully cover vegetated areas within 1 year of planting.

 

 

49.  Site landscaping must be planted prior to commencement of the approved use.

 

50.  A 2.0 metre high screening fence is to be established along the northern and eastern boundaries of the site.  In the section of the eastern boundary fence from Bowen Street to 3.0 metres past the car park, the fencing is to meet the Department of Transport and Main Roads standards for a noise barrier as required along the Bowen Street frontage of the site.  The screening fence is to ensure that light from vehicle manoeuvring in the car park does not penetrate to the adjoining residential property.

 

51.  Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Rubbish Collection

 

52.  All bins shall be shielded from the view of travelling public and neighbours and located in the designated refuse enclosure.

 

53.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

54.  Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

55.  All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

56.  Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Advertising Signs

 

57.  Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

58.  Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

59.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

60.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

Use

 

61.  All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

62.  The developer is to notify Council upon commencement of the approved use.

 

Infrastructure Contributions

 

63.  An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $174,000-00 is payable to the Council (2013/14 financial year). The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

64.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

65.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

 

Body of Report: Refer to Attachment 1.

Consultation (internal/external):

-      MRC Development Engineer (Internal)

-      MRC Compliance Specialist (Internal)

-      Department of Transport and Main Roads (Concurrence Agency)

-      Public Notification was undertaken in accordance with the requirements of SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The application generally accords with the policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/39011

2View

Development Plans

D13/39230

3View

Department of Transport and Main Roads Concurrence Agency Response

D13/25337

4View

Adopted Infrastructure Charges Notice

D13/39020

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

1.0  Background Information

 

The application seeks approval for a Motel consisting of 26 units and a manager’s residence located at 17 - 19 Bowen Street, Roma (described as Lot 1 and Lot 2 on RP77270). 

 

The motel will provide two different unit types.  24 of the units will have an open living area with provision for a double bed and two of the units will incorporate an additional bedroom.

 

The development comprises two individual buildings with a driveway and car parking area located centrally between the units.  The building located adjacent to the southern boundary of the site (on the Bowen Street frontage) containing Units 1-10, will be limited to a single storey.  The northern building will be two storeys in height containing Units 11-26, the manager’s residence and reception area.

 

Each unit will be provided with a dedicated car parking space with an additional space for the site manager, resulting in a total of 27 spaces onsite.  Vehicle access to the site will be gained via Gregory Street.  

 

The subject site incorporates two allotments with a total area of 2016m2.  The site is situated within the Residential Zone and currently occupied by two detached dwellings and ancillary outbuildings.  All existing buildings will be removed from the site to facilitate the development. 

 

The site is bound by the Warrego Highway (Bowen Street) to the south and Gregory Street to the west.  An existing service station and two motels occupy the land on the opposite side of Bowen Street and Gregory Street.  The site borders the Commercial Zone to the west and adjoins existing residential land uses to the north and east.

 

Development Site

 

Figure 1 – Site Locality

 


 

2.0   Definition of Use and Assessment Status:

 

The proposed use is defined as a "Motel" in the Roma Town Planning Scheme 2006 which is described as follows:

 

“Motel” means any premises used for temporary accommodation of travellers and the motor vehicles used by them and includes, if provided, any restaurant, office and/or manager’s residence on the same site.  The term also includes boarding-houses, guest houses, hostels, unlicensed hotels, serviced rooms, student accommodation, or any similar use.”

 

The application is subject to Impact Assessment and assessed against the relevant provisions of the planning scheme, including any relevant codes.  The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized: s313 provides that the assessment manager must carry out the impact assessment having regard to—

 

(a) the State planning regulatory provisions;

(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;

(c)  any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;

(d) State planning policies, to the extent the policies are not

(i)   any relevant regional plan as being appropriately reflected in the regional plan; or

(ii)  the planning scheme as being appropriately reflected in the planning scheme;

(e) any applicable codes in the following instruments—

(i)   a structure plan;

(ii)  a master plan;

(iii) a temporary local planning instrument;

(iv) a preliminary approval to which section 242 applies;

(v)  a planning scheme;

(f)   if the assessment manager is an infrastructure provider—the priority infrastructure plan.

 

There is no conflict with these provisions of the Sustainable Planning Act 2009. 

 

Public Notification was carried out from 24 May 2013 to 18 June 2013.  No submissions were received during this period.

 

3.0  Assessment against the Planning Scheme:

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability and are the basis for the measures of the planning scheme. The DEOs are examined below:

 

(a) Environment

 

(i)   The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The subject site is not in proximity to any environmentally significant areas, including wetlands, habitats, corridors and open spaces, and the proposed development will not adversely impact the natural environment.  The proposal will incorporate landscaping along the site frontages, which will contribute positively to the visual amenity of the site as viewed from the street. 

 

(ii)  Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

(iii) Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality. 

 

(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The site is not identified as being in proximity to a place of historical, cultural or social significance. 

 

(b) Economic

 

(i)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing Central Business District.

 

The development will provide additional accommodation options for itinerant workers and tourists.  The proposal will not compromise the location of business and commercial development within the Commercial Zone.

 

(ii)  The Central Business District (CBD) or inner core of the Commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposed motel is located on the periphery of the Commercial Zone in close proximity to two existing motels adjacent to the Warrego Highway.  The proposal is consistent with the preferred location of Motels in Roma and will not compromise the ability of the CBD to contain intensive commercial uses.

(iii) Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The development incorporates 29 on-site car parking spaces to cater for the travelling public and resident manager, and minimise on-street parking.  Landscaping is proposed along all site boundaries to contribute positively to the visual amenity of the site and screen the proposed development from adjoining residential land uses.

 

(iv) Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The proposed development will support both tourism and resource industries by providing accommodation opportunities for itinerant workers and tourists visiting Roma. 

 

(v)  Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development will support the growth of the town as a regional centre, which will increase the town’s potential to capitalise on the economic and social benefits of tourism. 

 

(c)  Community Well-Being & Lifestyle

 

(i)   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The proposed development is located in an established urban area and has convenient access to roads, services and appropriate infrastructure. 

 

(ii)  Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

Access to the development site will be obtained via a new crossover to Gregory Street which caters for traffic associated with existing commercial and residential land uses located on both sides of the street.  The Department of Transport and Main Roads have imposed conditions of approval to address the impact of the development on the State-controlled road network due to the site bordering the Warrego Highway to the south.  Acoustic fencing will be constructed to two metres in height on the southern boundary of the site to mitigate adverse noise impacts from the road corridor.

 

The proposed development is not located in proximity to rail, water cycle or major electricity infrastructure and will not adversely impact on the operation of these networks. 

 

(iii)  Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposal is for a Motel located on the border of the Residential Zone.  The site adjoins the Commercial Zone immediately to the west and the Warrego Highway (Bowen Street) to the south.  The development is consistent with existing land uses in proximity to the site and is located within convenient walking distance of a range of services and facilities in the town centre.  Residential amenity will be maintained through the provision of sufficient on-site parking spaces, vehicular access, landscaping and boundary fencing. 

 

(iv) The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is located within an established urban area and is not identified as being subject to natural or other hazards. 

 

(v)  The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposal is for a Motel comprising of 26 units and a manager’s residence.  The development will increase the range of housing by providing accommodation for itinerant workers and tourists visiting Roma.   

 

(vi)  Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The development incorporates provision for a total of 29 on site car parking spaces to reduce the potential impact of on-street car parking on Gregory and Bowen Streets.  Screen fencing and landscaping will be established adjacent the northern and eastern boundaries of the site to reduce potential noise and lighting impacts on the adjoining residential land uses.  Conditions of approval will restrict the luminance of onsite lighting to further preserve amenity and privacy for adjoining land uses.   

 

Landscaping will be established adjacent to both street frontages of the development to positively contribute to the amenity of the site and broader streetscape. 

 

Overall Outcomes for Urban Area Code

The Urban Area Code identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes for the Urban Area Code are the purpose of the code.  The overall outcomes sought for the Urban Area are the following:

 

(a)  Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area.

 

The proposed development will support the expansion of business, industrial, tourist, community and recreation activity in the local government area by providing accommodation opportunities for itinerant workers and tourists.

 

(b)  Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area.

 

The development site is located on the periphery of the Residential Zone, immediately adjacent the Commercial Zone to the west and Warrego Highway to the south.  The development is in close proximity of existing motels and is consistent with the preferred location of motels in Roma.  The development will not compromise the consolidation of business and commercial development in the town CBD.

 

(c)   The residential and heritage character and amenity of the Urban Area is retained.

 

The proposed development will be limited to two storeys in height which is consistent with the bulk and scale of premises in the immediate locality.  The development will be setback from site boundaries allowing provision for a landscaped buffer between the adjoining land uses and roadways.  The development is located in close proximity to existing motels and is consistent with development along Bowen Street.

 

Conditions of approval will require the incorporation of building design features to contribute positively to the character of the development and ensure the streetscape and local amenity are protected and enhanced.

 

(d)  Safe and convenient access for pedestrians and cyclists is maintained and enhanced.

 

The proposed development will maintain a high level of amenity and permeability along pedestrian pathways adjacent the Gregory Street and Bowen Street frontages of the site through landscaping and appropriately located and safe vehicle access.

 

(e)  Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land.

 

The site is not located in proximity to Good Quality Agricultural Land.

 

(f)    Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact.

 

The proposed use is not defined as residential development, nevertheless the premises is setback from site boundaries and will be acoustically fenced along Bowen Street to minimise potential noise impacts of traffic on the State-controlled road corridor.   The development site is well separated from rail corridors.

 

(g)  Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices.

 

The proposed development is for a Motel for the accommodation of tourists and itinerant workers.  The site is located in close proximity to the town centre and will provide visitors with convenient access to community services and facilities.  The proposed use is consistent with existing land uses in the immediate locality.

 

(h)  The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity.

 

The site is currently serviced by physical infrastructure including water, sewerage, roads and electricity.

 

(i)    Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas.

 

The proposed development is located in an established urban area with efficient and equitable access to social infrastructure.

 

(j)    Industrial development is located in the Industrial Zone of the town (see maps in appendices).

 

The proposal is not for industrial development.

 

(k)   Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in a sustainable manner consistent with the amenity and character of the area concerned.

 

The proposal is not for industrial development.

 

(l)    Small scale business, community and emergency services are provided for the needs of the local community.

 

The proposed development is for a Motel that will provide accommodation options for itinerant workers and tourists visiting Roma. This development will accommodate visitors to the town within walking distance of the commercial area and will contribute to the growth of small scale businesses in the community.

 

(m) All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposal is for a Motel located on the periphery of the Residential Zone, adjoining the Commercial Zone to the west and Warrego Highway to the south.  The development is in close proximity to existing motels and is consistent with the preferred location of motels in Roma.  Conditions of approval will be imposed to maintain residential amenity for adjoining land uses.

 

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Urban Area Code

 

Performance Criteria

Assessment responses

(i)   A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development is in a well established urban area serviced by reticulated electricity infrastructure.

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development is in a well established urban area serviced by reticulated water supply. 

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The proposed development is in a well established urban area serviced by reticulated sewerage infrastructure.

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

Stormwater will be collected treated onsite prior to being discharged to the legal point of discharge on Gregory Street and Bowen Street.  An underground water storage tank will be installed onsite to retain stormwater flows in excess of pre-development flows. Conditions of approval will require site stormwater to be managed in accordance with Schedule 6: “Standards for Stormwater Drainage”. 

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

Vehicle access to the site will be provided via a two-way crossover to Gregory Street, constructed to a standard adequate for the use in accordance with conditions of approval.

 

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

N/A – The proposed development is not for a Dwelling House.

 

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The proposed development will include a total of 28 onsite car parking spaces and exceeds the minimum parking requirements for a Motel as per Schedule 2: Standards for roads, car parking, access and manoeuvring areas in the Roma Town Planning Scheme. 

 

A line-marked service vehicle (SRV) parking bay and bus parking bay will be provided in the driveway area adjacent to the Motel reception area and at the eastern end of the internal driveway respectively.  Both the SRV and bus parking spaces are not anticipated to impact on the function of visitor parking spaces as they will be occupied for only short periods of time for the purpose of pick up and delivery.

 

The development incorporates sufficient manoeuvring areas to allow cars to exit onsite parking spaces and access the roadway in forward direction.

 

Both service vehicles and buses will need to make a reversing manoeuvre to exit the site, however the location of the vehicle access will be appropriately setback from the Warrego Highway intersection in accordance with the Department of Transport and Main Roads requirements.

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

A concrete driveway crossover will be constructed on Gregory Street to provide all weather access between the development and existing road network.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.

The proposed development will not gain access from a State Controlled Road.   

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The development site is located adjacent to the Warrego Highway (Bowen Street), being a State-controlled road, however vehicle access will be provided solely via Gregory Street.  The Department of Transport and Main Roads has assessed the impacts of the development on the State-controlled road network and imposed conditions of approval to preserve the integrity of the highway as a commuter link.

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

Conditions of approval will require the installation of acoustic fencing adjacent the southern boundary of the site adjoining the Warrego Highway, to mitigate road traffic noise impacts. 

 

PC 12 Development in the Vicinity of Aerodrome

Development

(a) does not adversely affect the operation of the aerodrome;

(b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)  does not restrict the future operational demands of the aerodrome.

N/A - The proposed development is not in the vicinity of the aerodrome.

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b) attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d) interfering with navigation or communication facilities;

(e) emissions that may affect pilot visibility or aircraft operations; or

(f)   transient intrusions into the aerodromes operation space.

N/A - The proposed development is not in the vicinity of the aerodrome.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The subject site is located in an established urban area and is located an appropriate distance from pipelines.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

N/A - The subject site is not in proximity to refuse tips and effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

The proposed development is not within 100 metres of existing or proposed rail corridors.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.

N/A – The proposed development does not adjoin a rail corridor.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

N/A – The site is not located in proximity to watercourses.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

N/A – The proposed development is not in proximity to areas of significant biodiversity and habitat value.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

The development site is not mapped as being affected by a 1 in 100 year flood event.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development is not of a nature to cause environmental harm or nuisance from air emissions.

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development is for a Motel comprising of 26 units and a manager’s residence and is expected to generate negligible noise emissions. 

 

Minimal openings will be provided on the northern and eastern building elevations and screen fencing will be established on these boundaries to further minimise potential noise impacts on adjoining residential land uses.

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal treatment;

(d) agricultural use; or

Industrial use; and

(e) Minimises nuisance or harm to adjoining land owners.

Site stormwater will be collected and treated prior to being discharged to the kerb and channel in Gregory Street and Bowen Street. 

 

The development will be connected to the reticulated sewerage system and does not require any onsite effluent disposal.

 

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Conditions of approval will require any filling and excavation to be undertaken in accordance with Schedule 7: “Standards for Construction Activity”.

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Conditions of approval will require soil erosion and sediment controls to be implemented during construction to prevent off-site transfer of sediment and ensure the protection of environmental values.

 

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through:

(a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and

(b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation.

N/A - The development site is not mapped as containing a Medium or High Bushfire Hazard Area.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

N/A – The site is not located adjacent to buildings identified as heritage or character buildings.

PC 20 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

The site is not in proximity to known places of indigenous and/or cultural heritage value.

A.  B. For the Residential Zone

B.  a) Residential Development – Dwelling House, Dual occupancy and Accommodation Units

PC 29-32

 

N/A – The proposed development is for a Motel.

b) Residential Development – Outbuildings

PC 33 Residential Outbuildings

Residential amenity is to be maintained.

N/A – The proposed development does not incorporate residential outbuildings.

For Non Residential Activities located in the Residential Zone.

PC 34 Location

Non Residential Activities are located so as:

(a) Not to impact adversely on the residential amenity of the residential Zone;

(b) Not to prejudice the consolidation of like non residential activities in other more appropriate areas; and

(c)  Not to prejudice the landscape values of the town.

The proposed Motel is considered to be appropriately located in close proximity to community services and facilities in the Roma Town Centre.  The development site is consistent with the location of existing motels adjacent to the highway and in proximity to the Roma CBD and therefore will not prejudice the consolidation of like uses. 

 

Conditions of approval will be imposed to maintain residential amenity through the provision of sufficient on-site parking spaces, vehicular access, landscaping, building design features and screening and acoustic boundary fencing. 

PC 35 Scale

Non Residential Activities are of an appropriate scale to protect the residential amenity of the residential Zone, and do not prejudice the operation and viability of other uses or activities in the residential Zone or other Zones.

The development incorporates a single storey and two storey building with a gross floor area of approximately 1,080 square metres.  Together the proposed buildings will occupy approximately 33% of the total site area.  The development is in keeping with the scale and character of existing land uses in the area.  Amenity provisions will be conditioned as part of the approval to ensure residential amenity is maintained for adjoining residential uses. 

 

The location of the site is consistent with existing motels in Roma and will not prejudice the operation and viability of other uses or activities in the Residential Zone or other zones. 

PC 36 Operation

Non Residential Activities are operated so as to ensure that the activities do not impact adversely on residential amenity.

The building design incorporates minimal openings to the northern and eastern elevations that adjoin residential land uses.  Access to the motel units and onsite car parking area is located centrally between the two buildings to maintain privacy for adjoining residents and minimise potential noise emissions.

 

Noise from on-site activities including vehicle manoeuvring and parking will be further minimised through the use of screening and acoustic fencing along site boundaries. 

I C. For the Commercial Zone


PC 37 Character

The commercial area is enhanced with uses of a business nature or those which complement the commercial and retail character of the town centre.

 

The proposed use is consistent with existing land uses located within the Commercial Zone on the opposite side of Gregory Street to the east of the site.  Amenity provisions will be imposed as conditions of approval to ensure the development is complimentary to, and enhances the amenity of town area.

PC 38 Streetscape

Buildings and structures within the commercial area compliment the architectural character of the streetscape.

Conditions of approval will require the development to incorporate building design features that compliment and enhance the amenity of the streetscape and broader locality.

PC 39 Amenity

The operation of commercial activities is not unduly affected by the proximity of residential dwellings.

The proposed development is consistent with existing land uses (Bryants Motel and Starlight Motel) located within the Commercial Zone on the western side of Gregory Street and will not prejudice the operation of Commercial activities in proximity to the site.

 

The proposed buildings will be setback from site boundaries and buffered from adjoining land uses and roads by landscaping and fencing.  Conditions of approval will require screening fencing to be established to a height of 2.0 metres along the northern and eastern boundaries of the site adjoining residential land uses. 

PC 40 Scale

Development is at a scale which protects the amenity of the area.

Together the motel units and manager’s residence will occupy approximately 33% of the total site area and are  limited to a maximum height of two storeys, in keeping with the scale and character of the area.

PC 41 Setbacks and Boundary Clearances

Buildings and Structures are located to ensure the local character and streetscape are protected and enhanced.

The building setbacks from site boundaries will be landscaped to buffer the development from adjoining land uses and roads, and enhance the visual amenity of the development when viewed from the street.

 

Conditions of approval will restrict the construction of any carports beyond the setback of the motel units and manager’s residence from the Gregory Street frontage of the site.

PC 42 Lighting

Lighting is designed in a manner to ensure ongoing amenity and safety in the commercial area whilst ensuring surrounding areas are protected from undue glare or lighting overspill.

Conditions of approval will be imposed to ensure site lighting does not exceed 8.0 lux at 1.5metres from beyond the site boundary.

 

PC 43 Landscaping

Landscaping is designed and established in a manner which achieves high quality frontage and contributes positively to the streetscape character. It is located to avoid interference with electricity infrastructure items and provides for maintenance access to any on site public utility infrastructure.

Landscaping comprising a mix of trees, shrubs and groundcovers, will be established internally within the site adjacent to all property boundaries providing a buffer between adjoining land uses and roads.  Site landscaping will contribute positively to the streetscape character.

PC 44 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

 

Vehicle and pedestrian access to the units and car parking will be located centrally between the motel buildings and therefore separated from the adjoining residential properties to the north and east of the site.  Screen fencing will be established to a height of 2.0 metres along the northern, eastern and southern boundaries of the site.  The fencing construction will incorporate noise and light attenuating materials along the eastern boundary of the site at the end of the internal car parking area.

 

Noise emissions generated from the proposed use are anticipated to have lesser impact on adjoining residences than road traffic noise associated with the Warrego Highway adjacent to the site.

PC 45 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

All vehicle access, parking and manoeuvring areas will be located centrally between the two buildings established on site and therefore will be appropriately separated from the residential property to the north.  Acoustic fencing will be constructed along the eastern side boundary adjacent the car parking area, to mitigate potential noise and light impacts on the adjoining residential premise.

I D. For the Industrial Zone

PC 47-55

Not Applicable – The proposed development is not located in the Industrial Zone.

I E. For the Open Space and Recreation Zone

PC 56-62

Not Applicable – The proposed development is not located in the Open Space and Recreation Zone.

F. For the Rural Residential Zone

PC 63-64

Not Applicable – The proposed development is not located in the Rural Residential Zone.

G. For the Special Uses Zone

PC 65-67

Not Applicable – The proposed development is not located in the Special Uses Zone.

G.  H. Specific Land Uses

PC 68-70 - Caretaker’s Residence

Not Applicable – The proposed development is for a Motel.

PC 71-74 - Community Use

Not Applicable – The proposed development is for a Motel.

PC 75-77 - Home Based Business

Not Applicable – The proposed development is for a Motel.

PC78-81 - Host Home Accommodation

Not Applicable – The proposed development is for a Motel.

PC 82 - Service Station

Not Applicable – The proposed development is for a Motel.

PC 83 - Telecommunication Facility 

Not Applicable – The proposed development is for a Motel.

 

4.0  Assessment Summary:

 

Although the planning scheme requires Impact Assessment for the proposed use, the development is not in conflict with the intent of the Roma Town Planning Scheme. The development is consistent with the preferred location of motel developments in Roma and will provide additional accommodation opportunities for the tourists and itinerant workers.  The development will be conditioned to ensure the character and amenity of both the commercial and residential area is protected and enhanced. 

 

The Department of Transport and Main Roads response dated 5 June 2013 includes conditions, which will form part of the approval (refer Attachment 3). 

 

Subsequent approval for Building Works and Plumbing and Drainage Works will be required. 


Attachment 2

Development Plans

 








Attachment 3

Department of Transport and Main Roads Concurrence Agency Response

 













Attachment 4

Adopted Infrastructure Charges Notice

 

ADOPTED INFRASTRUCTURE CHARGES NOTICE

 

Issued by Maranoa Regional Council in accordance with:

 

1.   Section 648F of the Sustainable Planning Act 2009

2.   State planning regulatory provision (adopted charges) 2012

3.   Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges), 2012 – effective 26 September 2012

4.   Development Approval 2012/18398 for a Material Change of Use - “Motel” (26 Units and Manager’s Residence) situated at on land at 17 – 19 Bowen Street, Roma 4455 and described as Lot 1 & 2 on RP77270.

 

(a)       The amount of the charge:

 

$174,000.00 is payable as infrastructure charges.

 

This is based on an adopted charge of $7,500.00 per 1-2 bedroom suite and $10,500 per 3 bedroom suite.

 

A discount of $42,000 is applicable based on the monetary equivalent of the existing lawful use of the premises.

 

(b)       The land to which the charge applies:

 

This charge is levied in respect of a Development Approval for a Material Change of Use - “Motel” (26 Units and Manager’s Residence) situated at on land at 17 – 19 Bowen Street, Roma 4455 and described as Lot 1 & 2 on RP77270.

 

(c)       The person to whom the charge must be paid:

 

Chief Executive Officer,

Maranoa Regional Council

 

(d)       When the charge is payable:

 

Prior to commencing construction of the approved development.

 

(e)       If the local government has, under its adopted infrastructure charges resolution, provided for the charge to increase, an additional amount, worked out in compliance with section 648D(10)(b) of the Sustainable Planning Act 2009, is payable on the day the charge is paid:

 

The Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges) 2102 – effective 26 September 2012, provides for increases in charges to be made in accordance Section 7 of that Resolution. The increases are related to the Consumer Price Index (all Groups) for Brisbane.

 

ADVICE ABOUT THIS ADOPTED INFRASTRUCTURE CHARGES NOTICE (AICN)

 

When does an AICN lapse?

 

An AICN lapses if the corresponding development approval or compliance permit stops having effect.

 

Negotiated AICN

 

A person who receives an AICN may make a written representation (e.g. a letter, facsimile or email) about the AICN to the entity that gave the notice (i.e. local government or a water distributor retailer) (Chapter 8, Part 4 of the Sustainable Planning Act 2009 (SPA)). If the entity agrees with any of the representations, the entity will issue a negotiated AICN which replaces the original notice.

 

SPA also provides for representations to be made about decision notices under Chapter 6, Part 8. Where a negotiated decision notice affects the amount of an adopted infrastructure charge, the local government may issue a new AICN to replace the original notice (section 364 of the SPA).

 

A representation about an AICN or a decision notice must be started during the period within which the person may make an appeal about the AICN or the decision notice.

 

Permissible change and an AICN

 

A permissible change, is a minor change to a development approval that would not result in a substantially different development (section 367 of the SPA). An AICN, or negotiated AICN, cannot be issued as part of the process for a permissible change to a development approval. In this regard, a permissible change to a development approval should not result in a change that warrants a new AICN.

 

Making an appeal about an AICN

 

A person, who is given an AICN or negotiated AICN and is dissatisfied, may appeal to the Planning and Environment Court (Court) against the notice, under section 478 of the SPA. An appeal against an AICN or a negotiated AICN can only be about:

whether a charge in the notice is so unreasonable that no reasonable relevant local government, state infrastructure provider or coordinating agency could have imposed it; or

an error in the calculation of the charge.

 

A person has 20 business days to start an appeal against an AICN or negotiated AICN.

 

Another way to appeal against an AICN or negotiated AICN is the Building and Development Dispute Resolution Committee (Committee). The Committee provides an accessible, affordable and timely service for members of the public not satisfied with decisions made by local governments and private certifiers. Errors in the calculation of the charge can be appealed to the Committee, under section 535 of the SPA.

 

An appeal against an AICN or negotiated AICN, to either the Court or the Committees, is not an appeal against a development application, development approval, compliance assessment or compliance permit. As such, an appeal does not affect the period in which the corresponding development approval or compliance permit takes effect and lapses.

 

FOR YOUR REFERENCE:

 

Extract from the Sustainable Planning Act 2009- Section 478

 

478    Appeals about particular charges for infrastructure

 

(1) This section applies to a person who has been given, and is dissatisfied with—

(a) an infrastructure charges notice, regulated infrastructure charges notice, adopted infrastructure charges notice or regulated State infrastructure charges notice; or

(b) a negotiated infrastructure charges notice, negotiated regulated infrastructure charges notice, negotiated adopted infrastructure charges notice or negotiated regulated State  infrastructure charges notice.

(2) The person may appeal to the court against the notice.

(3) An appeal against a notice mentioned in subsection (1) must be started within 20 business days after the day the notice is given to the person.

(4) An appeal under this section may only be about—

(a) whether a charge in the notice is so unreasonable that no reasonable relevant local government, State infrastructure provider or coordinating agency could have imposed it; or

(b) an error in the calculation of the charge.

To see details of other sections of the Sustainable Planning Act 2009, you can go to the legislation section of the Queensland Government website. The following internet link may assist:

http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf

 

 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf

 

 
(5) To remove any doubt, it is declared that an appeal under this section can not be about the methodology used to establish an adopted infrastructure charge or the charge in a relevant infrastructure charges schedule, regulated infrastructure charges schedule or regulated State infrastructure charges schedule.

 

 

 

 

 

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 3 September 2013

Item Number: 13.3

File Number: D13/39997

 

Subject Heading:                     Interest in Purchasing Council Land in Wallumbilla

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Lot 12 on W40914

Author & Officer’s Title:                 Tanya Mansfield, Manager-Facilities

 

Executive Summary: 

Council has received interest in purchasing vacant land at 38 Hill Street Wallumbilla being Lot 12 on W40914.   Council’s direction is sought as to the disposal of this land. If sold the land would be subject to normal building and planning requirements.

 

Officer’s Recommendation: 

That Council offer for sale by tender Lot 12 on W40914 located at 38 Hill Street Wallumbilla.

 

Body of Report:

Council has received interest in purchasing vacant land at 38 Hill Street Wallumbilla being Lot 12 on W40914.  This land is a triangular shaped block located on the corner of Hill Street and Houston Road Wallumbilla.

 

The lot has area of 0.411 hectares being 4110 m2 or 1 acre.

 

The Local Government (Finance, Plans and Reporting) Regulation 2010 provides for a process that Council must follow before it can enter a contract of sale.  Under the definitions of the regulation, land is classified as a valuable non-current asset. 

In accordance with section 176 of the regulation, a local government cannot enter into a valuable non-current asset contract unless it first-

(a) Invites written tenders for the contract under section 177; or

(b) Offer the non-current asset for sale by auction.

 

If Council elects to dispose of this land, the next step will be to notify the persons who have expressed interest in the land of Council’s decision.  In accordance with the Local Government Act, advertising will then commence inviting tenders to purchase the land with tenders being open for 21 days.  Tenders will then be tabled at Council Meeting for decision.

Consultation (internal/external):

Rob Hayward, Director Development, Facilities and Environmental Services

Keith Cherry, Water Foreman Yuleba

Risk Assessment (Legal, Financial, Political etc.):

Council will need to consider its future land requirements.

Policy Implications:

Direction is sought on Council’s future plans for this land.

Financial Resource Implications:

Sale of this land will also result in Council receiving rates payable on the land.  In addition Council will receive income from sale of the land.

 

Current vacant land for sale in Wallumbilla includes:-

Address

Size of Lot

Listed Price

May Street, Wallumbilla

1,012m2 (2 vacant blocks)

$35,000

Lot 12-13 South Road

4,000m2

$70,000

10 May Street

2,023m2

$75,000

Stake Yard Road

40 acres

$160,000

 

If Council elects to offer the land for sale, a valuation will be obtained and presented to Council with the tendered prices.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map - Lot 12 on W40914

D13/38526

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Map - Lot 12 on W40914

 



Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 3 September 2013

Item Number: 13.4

File Number: D13/40002

 

Subject Heading:                     Proposed Retention of Public Toilets

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Arthur Street Roma

Author & Officer’s Title:                 Tanya Mansfield, Manager-Facilities

 

Executive Summary: 

In accordance with Council’s Operational Plan 2013/14, Council is in the process of planning and calling for tenders to construct a new public toilet block in the car park in Arthur Street Roma. 

 

The Roma Central Business District Advisory Committee has asked Council to reconsider its plans to demolish the public toilets near the corner of McDowall and Arthur Streets Roma with the intention being for two sets of amenities to be available in this area. 

 

This report was originally presented to Council meeting on 14 August 2013 with the result being Council requesting more detailed costings.  These costings have now been prepared and are submitted for consideration. 

 

Council is requested to consider the Advisory Committee’s request. 

 

Officer’s Recommendation: 

That Council proceed with its plans to construct new public amenities in the Arthur Street car park, and consider its position to retain or demolish the existing amenities near the corner of McDowall and Arthur Streets Roma.

 

Body of Report:

 

In accordance with Council’s Operational Plan 2013/14, Council is in the process of planning and calling for tenders to construct a new public toilet block in the car park in Arthur Street Roma.  After the new public toilets are constructed, it was the intention to demolish the existing toilets near the corner of McDowall and Arthur Streets Roma.

 

The Roma Central Business District Advisory Committee has asked Council to reconsider its plans to demolish the public toilets in Arthur Street Roma, with the intention being to have two sets of public toilets within this vicinity.

 

Neil Heyer, Council’s Specialist – Minor Building Projects and Inspections has inspected the existing toilet block and provided the following comparative estimates to either (a) renovate the facility or (b) demolish.

 

(a)       Cost of Refurbishment including Contingencies.  This will make the building compliant.

 

$60,000

(b)       Cost to Demolish, Remove and Make Good   

 

 

$27,500           

The removal of the toilet block will also create approximately 3 – 4 additional car parks.

Consultation (internal/external):

Roma Central Business District Advisory Committee

Cr. David Schefe

Rob Hayward, Director Environment and Planning

Neil Heyer, Council’s Specialist – Minor Building Projects and Inspections

Risk Assessment (Legal, Financial, Political etc.):

Potential financial risk for unbudgeted expenditure.  Potential moderate risk to reputation resulting from complaints from the public and some adverse publicity.

Policy Implications:

Council’s newly adopted Operational Plan 2013/2014 – Section 2.4 Facilities – includes the project Roma Public Toilets (Replacement of Arthur Street Amenities).  If Council elects to retain and refurbish the existing Arthur Street Toilets, it will be necessary for Council to amend its Operational Plan.

Financial Resource Implications:

Potential unbudgeted cost for refurbishment of the existing Arthur Street Public Toilets $60,000.

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

Nil.

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 3 September 2013

Item Number: 13.5

File Number: D13/40006

 

Subject Heading:                     Request for Meeting and Storage Space

Classification:                                  Open Access  

Name of Applicant:                         Rotary Club of Mitchell

Location:                                           Lot 1 on M15136

Author & Officer’s Title:                 Tanya Mansfield, Manager-Facilities

 

Executive Summary: 

The Rotary Club of Mitchell has expressed interest in entering an arrangement with Council to use the hall, shed and associated buildings located on Lot 1 on M15136 in Mitchell.  These buildings have been recently relinquished by Scouts Australia.  The Rotary Club of Mitchell proposes to use the buildings as a meeting place and for storage for their equipment.

 

Officer’s Recommendation: 

That Council enter a user agreement with the Rotary Club of Mitchell for use of the buildings located on Lot 1 on M15136 for a period of five (5) years with the Rotary Club of Mitchell to be responsible for electricity connection and use, contents insurance and maintenance of the building.

 

Body of Report:

The Rotary Club of Mitchell has requested permission to use the hall and associated outbuildings located on Lot 1 on M15136.  The Club are seeking a meeting place and storage area for their coldroom trailer, BBQ trailer, collapsible shade cover, jumping castle and trailer containing safety fencing.  The Club currently stores their equipment in a shed at the Mitchell Showgrounds, and need to relocate their equipment at show time and other occasions when the shed is required by the Mitchell Show Society. 

The club pay no rent to Council currently and wish to pay nominal rent only if permission is provided for them to move to this new facility.

 

In correspondence to Council dated 5 August 2013, the Rotary Club expressed interest in the soon to be vacated Mitchell SES Shed.  They have since identified that the buildings on Lot 1 on M15136 are more suitable to their requirements.

 

Scouts Australia have recently advised Council that they wish to relinquish their arrangement with Council to use this land and plan to leave the buildings in-situ.

 

There are a number of structures on the land including a small hall, two door roller shed, toilet and shower block, flagpole and barbecue. 

 

Council now holds Lot 1 on M15136 as freehold tenure.  This land was purchased by the former Booringa Shire Council for the purpose of future residential development.  This land is known locally as the former Mitchell Recreation Reserve. 

 

A short term arrangement is recommended as Council may wish to reconsider the future positioning of these buildings when Lot 1 on M15136 is developed for residential housing.

Consultation (internal/external):

Keith Everett, President Mitchell Rotary Club

Risk Assessment (Legal, Financial, Political etc.):

Potential for adverse publicity if Council doesn’t agree to the request.  The Facilities Division of Council are not aware of other organisations in Mitchell seeking use of Council facilities.

Policy Implications:

If agreed to, this arrangement will need to be included in Council’s Community Grants and Ongoing Assistance Program.

Financial Resource Implications:

Council has not received any income from Scouts from their use of this site.  It is proposed that Council continue to pay for water and rates, and cover the building under its property insurance.  The Rotary Club of Mitchell to be responsible for maintenance of the building, contents insurance and electricity.  No rental to be charged in recognition of the Rotary Club’s contribution to the community. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Letter Mitchell Rotary Club

D13/39985

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Letter Mitchell Rotary Club

 


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 9 April 2013

Item Number: 13.6

File Number: D13/40035

 

Subject Heading:                     Council Controlled Lands Clean Up

Classification:                                  Open Access  

Name of Applicant:                         Environmental Health Branch

Location:                                           Roma

Author & Officer’s Title:                 Vincent(Vince) Stephens, Environmental Health Officer

 

Executive Summary: 

 

Council has received a number of complaints from customers in reference to the visual status and lack of public access to stock route land located on the southern side of Hill Street, Wallumbilla, between rural and urban allotments.

 

 

Officer’s Recommendation: 

 

Council endorse actions stated Part 5 Enforcement,  of Local Law No.1 (Administration) 2011, for the clean-up of the stock route land located from Houston’s Road west to Hill Street in Wallumbilla, at a cost of approximately six thousand dollars ($6000.00) to Council should Item 3 be required to occur.

 

            3.         Should the items still remain on the stock route at the end of the                                    Compliance Notice timeframe, Council may seize, (dismantle if                                    necessary) and impound the materials.

 

Set the prescribed fee for the implementation of the clean up process for the section of stock route from Houston’s Road west to Hill Street, Wallumbilla at six thousand dollars ($6000.00).

 

 

Body of Report:

 

Council has sought assistance from a resident of Wallumbilla, who owns matter stored on stock route land located at the rear of their property from Houston’s Road west along the public land corridor (nestled in between rural and urban land) to approximately Hill Street, Wallumbilla, to remove the matter from the stock route.

 

The matter stored on public land is made up of an assortment of machinery, equipment, materials and a conglomerate of fencing with all such matter either deposited, erected and/or stored on the land commonly known as stock route land.

 

 On each occasion the owner and sibling have defied Council Officers in their attempt to have these items removed, by their claims of not being physically capable of conducting the remedial works themselves or not having the financial means to pay person/s to carry out the remedial works.  It has been identified, that more and more material is being purchased and/or gathered and stored on the public land.

 

The owner’s residential urban land located on Hill Street, Wallumbilla, has also been identified with innumerable items scattered throughout the 2000 m2 allotment.  This situation has also been the subject of requests to Council for the land to be cleaned up to a visual status acceptable to the community.  However, this matter will be dealt with through Council’s urban land clean up process.

 

Maranoa Regional Community has an expectation that Council will monitor and maintain Council Controlled Lands in accordance with the requirements of the Local Law No.3 (Community and Environmental Management) 2011 which incorporates the overgrown and unsightly provisions.  Council’s current process commences with a Remedial/Compliance Notice sent to landowners seeking them to carry out work such as mow yards to eliminate long grass, remove excessive vegetation, clean up unsightly accumulations of materials, as such, it is important that Council be seen to comply with the Local Law as well as lead by example, meeting the communities expectation.

 

In this instance, it is not Council’s possessions and/or materials and or matter that is spread throughout a section of the stock route.  However, the Wallumbilla community is aware the materials/matter is on the stock route, and the community knows the ownership of the materials/matter, and the community is seeking Council to take action to have such materials/matter removed from this section of public land.

 

On Tuesday 23rd July 2013, a routine overgrown/unsightly inspection of Wallumbilla urban premises as well as the stock route between Houston’s Road and Hill Street was conducted.  As a result of these inspections a number of Remedial/Compliance Notices were sent to landowners or responsible persons requesting action to be completed by Friday 9th August 2013.

 

When the owner of the matter stored on the stock route received Council’s Remedial/Compliance Notices, that person contacted a number of elected members and/or Council officers to discuss the requirements stated in the notice received. Subsequent to such discussions, an on-site meeting was conducted on Monday 19th August 2013, jointly with a delegated officer of Council, a nominated Carer – person from Queensland Carers, the owner of the matter as well as their nominated sibling, to discuss Council’s requirements.

 

During these discussions, the person admitted to being the owner of the matter stored on the stock route.  The owner stated their inability to clean-up the stock route by removing their possessions due to age and agility, or paying someone to clean-up the stock route on their behalf due to their financial status, however, the person indicated they may be in a position to purchase the land where their belongings were being stored, if it was available. 

 

During the meeting, a joint inspection of the stock route land was conducted by Council’s delegated officer, the Queensland Carers employee and the owner/s of the matter.  Photographs were taken by Council’s delegated officer, of all the visual items stored and/or erected on the land. Upon completion of the meeting, it was clear that the owner of the matter was not mutually agreeable to clean up the matter being stored on the stock route, as such Council’s delegated officer advised of the process that would be implemented to ensure such land was clean of matter and safe for all users of such land.

 

Process to clean up stock route land.

The process to be implemented by Council for the clean-up is in accordance with Local Law No.1 (Administration) 2011,

 

Section 3 (2)              A person must not undertake the prescribed activity without a current approval granted by the Local Government.

 

The prescribed activity is – undertaking regulated activities on local government controlled areas and roads – which is clarified as – depositing of goods or materials on local government controlled areas or roads.

 

Under the Schedule 3 – Dictionary of the Land Protection (Pest and Stock Route Management) Act 2002, the Stock Route is defined as Council Controlled Land.

 

 

The enforcement process outlined in Part 5 – Enforcement of Local Law No.1 (Administration) 2011 is as follows: -

 

1.   Issue a Remedial/Compliance Notice – allowing a reasonable time for the responsible person to comply with the Notice. (Council’s workflow process allows 14 days for the person/responsible person to implement remedial action).

 

2.   In the event the remedial works are not completed within the stated time, Council may issue a further Compliance Notice extending the time period, generally by an additional 7 days.

 

3.   Should the items still remain on the Stock Route at the end of the Compliance Notice timeframe, Council may seize, (dismantle if necessary) and impound the materials.

 

4.   It is recommended that in seizing and impounding the items, Council remove the items from the Stock Route and secure the impounded items and materials in a Council owned facility.

 

5.   The owner may reclaim the impounded items if;

 

a.   Written application is made to the Chief Executive Officer;

b.   Proof of ownership of the impounded items is provided and the Chief Executive Officer is satisfied that the applicant is the owner; and

c.   The applicant pays the prescribed fee (the cost of impounding the items).

 

6.   At the expiry of 1 month since the date of impounding, the impounded items are forfeited to the local government, to dispose of the items by public auction or tender, following an advertisement published at least 14 days before the proposed sale.

 

7.   The proceeds of the sale of the impounded items must be applied as: -

 

a.   Firstly towards the costs of the sale or disposal;

b.   Secondly towards the prescribed fee (cost of impounding); and

c.   Thirdly to the former owners of the impounded items.

 

8.   The Local Law enables Council to recover the cost of action taken under this section as a debt from the person responsible for the activity.

 

It is expected that the clean up process costs, if conducted by Council employees and/or Council contractors, will be approximately six thousand dollars ($6000.00).

 

If this action is taken, there is the risk that: -

 

1.   The value of the items seized and impounded, which can be sold by Council to recover the cost of action, may not cover the cost of action; and

 

2.   Council’s action may be seen as setting a precedence for a number of other properties that should be cleaned up by the owners who are unable to do the work or pay for the work to be done.

 

Consultation (internal/external):

 

Rob Hayward – Director, Development, Facilities & Environmental Services

Kay Crosby – Manager, Environmental Health, Compliance & Waste

Warren Oxham - Compliance

Risk Assessment (Legal, Financial, Political etc.):

 

Legal – The impounding of possessions.

Financial – Overall cost associated with Council implementing the required action.

Political – Positive and negative reactions for elected members of Maranoa Regional Council.

Policy Implications:

 

No current policy implication – will be implementing requirements of Local Law.  By implementing this action, Council may be viewed as establishing a precedence in future clean-up operations required within the Region.

Financial Resource Implications:

 

$ 6,000.00 – in the event the responsible person/s do not pay the cost for Council to carry out the required actions for clean up.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director- Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 September 2013

Officer Report

Meeting: General  11 September 2013

Date: 4 September 2013

Item Number: 13.7

File Number: D13/40052

 

Subject Heading:                     Maranoa Regional Council Registered Trademark Database

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

   Executive Summary: 

At its General meeting held on 14 August 2013 Council requested a report identifying all Registered Trademarks held by Council.

 

 

Officer’s Recommendation: 

That Council receive the report on the Registered Trademark Database.

 

 

Body of Report:

At the General Council meeting held on 14 August 2013 Council requested a report identifying all Registered Trademarks held by Council. This report is presented for Council’s information and consideration.

Consultation (internal/external):

Macrossans Lawyers

Rigby King Lawyers

Patent and Trademark Organisation LLC

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

 

Financial Resource Implications:

Nil

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Registered Trademark Database

D13/40060

 

Report authorised by:

Tanya Mansfield, Manager-Facilities


Attachment 1

Registered Trademark Database

 


       


Maranoa Regional Council

    

General Meeting -  11 September 2013

Councillor Report

Meeting: General  11 September 2013

Date: 2 September 2013

Item Number: 22.1

File Number: D13/39644

 

SUBJECT HEADING:                     Request for Humane Population Reduction & Control of Macropods in Maranoa Region

Classification:                                  Open Access 

Author & Councillor’s Title:          Cr Jan Chambers

 

Councillor’s Recommendation:

That Council request that the State Government :

1.   Undertake an immediate humane population reduction of macropods in the south western area of Maranoa Regional Council - from the Wild Dog Barrier fence in the north, south to the region’s southern boundary and west of the Mitchell /St George Road to the western boundary. Further that this population reduction be funded by the State Government through the employment of registered harvesters – with these numbers not to be taken off the quota.

 

2.   Declare an amnesty for all landholders in the Maranoa Region, so that they, whilst drought declared, are allowed to humanely reduce and control macropods on their own properties.

 

3.   Undertake a review of all macropod harvesting policies.

 

 

Background:

Currently the SW section of our region has been drought declared since June 2013.  Along with the drought, this area is also impacted with plague proportions of macropods which are eating feed that could be used for the sustenance of commercially farmed animals. (By excluding macropods, many landholders would have more feed and would not be in the extreme situation they are now facing – lack of feed, lack of water, extensive outlay of finances when there is currently no or very little income).

The Department of Environment Heritage & Protection undertake aerial surveys each annum, and in the attached report identifies densities per km2 of the commercially harvested macropod species  from 2004 to 2012 (eastern grey kangaroo).  The report highlights in the Bollon Block (47.2) that there is the greatest number of these marsupials in the state of Queensland.  Information is also included on how the surveys are undertaken.

If the Bollon Block was to be surveyed again this year the numbers included in the report above will have increased.

Currently for landholders to undertake population control of macropods to protect the fodder and or ground cover on their rural land, they have to obtain a ‘Damage Mitigation Permit’ from the Department of Environment & Heritage Protection.  This permit may allow a landholder to dispose of 1,000 macropods in a period of six months. In the current situation, such landholders have the potential to exterminate this approved number in 2 nights, not allowing for anymore control within the six month period.

The population reduction and control is something that many landholders can ill afford to implement at the moment, due to work commitments in keeping their commercial animals alive, cost to carry out the work, no commercial benefit – other than the protection of fodder and ground cover on rural land, and the lack of and/or reduction of income as commercial stock prices have fallen considerably due to prevailing weather conditions.

At present there is minimal market for macropod meat and or skins, therefore commercial shooters are not having any impact in reducing numbers of this animal.  It is noted that at the time of compiling this report, the majority of the commercial shooters have had to transfer over to other industries to supplement and/or to have an income.

For landholders, the only other alternative to eliminating or reducing kangaroo numbers is to completely fence their properties. For the majority of landholders, this is a prohibitive process due to the cost of materials, labour and earthworks to erect such fences - the estimated cost is $10,000 /km.

Department of Environment & Heritage Protection is the Agency that has been delegated to undertake population management processes of macropods in Queensland.  As such, and to assist the extensive financial burden these feral animals are having on the agricultural industry, and in particular the area nominated which does not have excessive feed to provide for commercial purpose animals;  such government agency has a  responsibility to control the excessive numbers of this animal at no cost to the landholders.

Consultation:

Many landholders in the south west of our region

MRC Staff-

Director Development, Facilities & Environmental Services – Rob Hayward

Manager – Environmental Health, Compliance & Waste – Kay Crosby

 

Officer Comment:

There is an extensive number of kangaroos within the south west corner of the Maranoa Regional Council area owing to three wetter seasons leading up to and including 2012.  The macropod (kangaroo) industry has had a down turn due to the limited export market over the past few years.

 

Comparison of sustenance required:

·    1 kangaroo eats the equivalent of 2 sheep

·    5 kangaroos eat the equivalent of 1 beast

Policy Implications:

State Government Policy - Queensland Commercial Macropod Management Program, Nature Conservation (Macropod) Conservation Plan 2005, National Code of Practice for the Humane Shooting of Kangaroos and Wallabies for Commercial Purposes.

Financial Resource Implications:

For Council there will be no financial implications;  it is a case of advocating to the State Government.

 

Supporting Documentation:

1View

Appendix 1 - Summary of the methodology for population monitoring and quota derivation for Queensland

D13/39770

2View

Appendix 2 - Densities per km2 of commercially harvested macropod species 2001-2012

D13/39767

3View

Article - Advancing Rural Queensland - Exploding Kangaroo Population

D13/39768

 

  


Attachment 1

Appendix 1 - Summary of the methodology for population monitoring and quota derivation for Queensland

 



Attachment 2

Appendix 2 - Densities per km2 of commercially harvested macropod species 2001-2012

 







Attachment 3

Article - Advancing Rural Queensland - Exploding Kangaroo Population

 



Maranoa Regional Council

    

General Meeting -  11 September 2013

Councillor Report

Meeting: General  11 September 2013

Date: 5 September 2013

Item Number: 22.2

File Number: D13/40773

 

SUBJECT HEADING:                     Request for Support - RSL Western District Branch Inc. Congress

Classification:                                  Open Access 

Author & Councillor’s Title:          Cr Robert Loughnan

 

Councillor’s Recommendation:

That Council considers the level of financial support it would like to provide, in response the request received from the RSL Western District Branch Inc. in hosting the District Congress being held in Roma on 24 February – 1 March 2014.

 

 

Background:

A personal meeting was held with the Mayor and representatives of the Returned & Services League of Australia (RSL) Western District Branch Inc. and subsequent correspondence was received advising that the Branch’s District Congress would be held in Roma on Friday, 28 February and Saturday, 1 March 2014.  This event is held annually, with the hosting location rotated each year.  It is unlikely that Council will be requested to host this event again within the next five years.

 

It is tradition that a meet and greet function be hosted by the supporting Regional Council on the Friday night of the Congress, for RSL delegates and Councillors to attend.

 

In hosting this function, it is requested that Council fund the provision of light refreshments (finger food, operation of a bar and supply of beverages).

 

The RSL Branch advised that approximately 80 guests will attend the function, and as such, any quotations received are based on this figure of attendees.  The estimated duration of this event is 2 hours.

 

Three (3) quotes for catering were requested from:

·    The 2nd Chapter

·    Club Hotel Motel

·    Big Rig Café

 

Business

Quoted Cost

The 2nd Chapter

$2280

Club Hotel Motel

$1352

The Big Rig Cafe

No quote received

 

 

 

Three (3) quotes for operation of the bar and supply of beverages (wine, beer and soft drink) was requested from:

·    Queens Arms

·    Club Hotel Motel

·    Royal Hotel

 

Business

Quoted Cost

Queens Arms

No quote received

Club Hotel Motel

No quote received

Royal Hotel

$1290

 

Based on the quotes received, it is estimated that the provision of catering and beverages would cost approximately $3106 (GST inclusive).

 

After discussions with Council’s Coordinator – Grants (Council & Community) it was determined that the function would not be eligible for funding under Council’s Community Grants program.

 

The Branch also requested that Council waive the fees for hire of the Auditorium.  Due to their status as a non profit organisation they automatically qualify for exemption of hire charges.

Consultation:

Sue Sands – Coordinator – Grants (Council & Community)

 

Tracey-Fay Penrose – RSL Western District Branch Inc.

Mark Farnham – RSL Roma Branch

Donna Beling – The 2nd Chapter

Debra van’tHof – Club Hotel Motel

Sam Ingham-Myers – Royal Hotel

Queens Arms

Policy Implications:

Nil

Financial Resource Implications:

Catering

$1816

(average based on two quotes)

Bar

$1290

 

Facility hire

$0

 

Total

$3106

 

 

These costs can be accommodated under the 2013-14 Mayor & Councillors budget.

 

Supporting Documentation:

1View

Correspondence received from RSL Western District Branch Inc.

D13/40785

2View

Quote - Catering - The 2nd Chapter

D13/40789

3View

Quote - Catering - Club Hotel Motel

D13/40792

4View

Quote - Supply & Operation of Bar - Royal Hotel

D13/40787

 

  


Attachment 1

Correspondence received from RSL Western District Branch Inc.

 


Attachment 2

Quote - Catering - The 2nd Chapter

 



Attachment 3

Quote - Catering - Club Hotel Motel

 



Attachment 4

Quote - Supply & Operation of Bar - Royal Hotel