General Meeting
Wednesday 11 September 2013
Roma Administration Centre
NOTICE OF MEETING
Date: 6 September 2013
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor W S Wason
Councillors: Councillor J L Chambers
Councillor R J Denton
Councillor P J Flynn
Councillor W M Newman
Councillor C J O’Neil
Councillor M L Price
Councillor D J Schefe
Chief Executive Officer: Ms Julie Reitano
Senior Management: Mr Tony Klein (Director - Community & Commercial Services)
Mr Michael Parker (Acting Director - Infrastructure Services)
Mr Rob Hayward (Director - Development, Facilities & Environmental Services)
Officers: Ms Jane Frith (Coordinator - Corporate Communications)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on September 11, 2013 at 9.00am.
Julie Reitano
Chief Executive Officer
Maranoa Regional Council
General Meeting - 11 September 2013
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 28 August 2013.................................................................................................... 5
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Office of the CEO & Organisational Services
10.1 Annual Valuation Consultation for the Maranoa Region........................ 30
Prepared by: Dana Harrison, Coordinator - Rates
Attachment : Department of Natural Resources and Mines - Consultation - Annual valuation effective 30 June 2014........................................... 32
10.2 Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14........................................................................ 34
Prepared by: Claire Alexander, Specialist - Strategic finance
Attachment : Inspection Travel Fee Zoning................................................. 37
11 Community & Commercial Services
11.1 Seniors Week 2013 Post Event Report....................................................... 38
Prepared by: Nicola Gear, Coordinator - Community Development Surat
12 Infrastructure Services
12.1 Gravel Upgrade - Glen Arden Road ............................................................. 41
Prepared by: Kylie Fleischfresser, Coordinator - Infrastructure Planning
Attachment 1: Councillor Customer Feedback Form - Liz Frith - request for road work on Glen Arden Road, Yuleba........................................ 45
Attachment 2: Response Letter to Liz Frith Re: Glen Arden Road Yuleba 46
12.2 Request for Bitumen Seal on Creek Street, Roma. ................................. 47
Prepared by: Kylie Fleischfresser, Coordinator - Infrastructure Planning
Attachment 1: Roma Cities Gladiators - Request to bitumen Creek Street Roma 50
Attachment 2: Initial Acknowledgment Letter - Roma Cities Football Rugby League Club- Request for Bitumen..................................................... 51
Attachment 3: Response Letter to Roma Cities Football Rugby League Club Re Request for Bitumen - Creek St Roma................................. 52
12.3 Request for Bitumen Seal - Cook Street, Yuleba...................................... 53
Prepared by: Kylie Fleischfresser, Coordinator - Infrastructure Planning
Attachment 1: CRM_Dianne Allwood_Request for bitumen seal_Cook St_Yuleba 57
Attachment 2: Letter to Dianne Allwood in response to request for bitumen seal on Cook St, Yuleba....................................................................... 59
12.4 Amby North Flood Recording Station......................................................... 60
Prepared by: Michael Parker, Director - Infrastructure Services (Acting)
Attachment : Detail of Gauge - Amby North Flood Recording Station..... 62
12.5 Eulorel Road Closure and Provision of Alternative Access.................. 63
Prepared by: Michael Parker, Director - Infrastructure Services (Acting)
Attachment : Photo showing gravel areas on Option 2, Map of area with property boundaries, old Eulorel Road and road reserve options.... 65
13 Development, Facilities & Environmental Services
13.1 Relinquishment of Lease - Mitchell Scout Hut.......................................... 66
Prepared by: Tanya Mansfield, Manager - Facilities
Attachment 1: Scouts Australia - Letter Requesting Relinquishment of Scout Hut Mitchell...................................................................................... 68
Attachment 2: Mitchell Scout Hut Exterior Photos........................................ 69
13.2 Material Change of Use - "Motel" (26 Units & Manager's Residence) (File 2012/18398)......................................................................................................... 70
Prepared by: Danielle Pearn, Coordinator - Planning
Attachment 1: Body of Report......................................................................... 80
Attachment 2: Development Plans................................................................. 98
Attachment 3: Department of Transport and Main Roads Concurrence Agency Response............................................................................... 105
Attachment 4: Adopted Infrastructure Charges Notice.............................. 117
13.3 Interest in Purchasing Council Land in Wallumbilla............................. 120
Prepared by: Tanya Mansfield, Manager-Facilities
Attachment : Map - Lot 12 on W40914..................................................... 122
13.4 Proposed Retention of Public Toilets....................................................... 124
Prepared by: Tanya Mansfield, Manager-Facilities
13.5 Request for Meeting and Storage Space................................................. 126
Prepared by: Tanya Mansfield, Manager-Facilities
Attachment : Letter Mitchell Rotary Club................................................... 128
13.6 Council Controlled Lands Clean Up.......................................................... 129
Prepared by: Vincent(Vince) Stephens, Environmental Health Officer
13.7 Maranoa Regional Council Registered Trademark Database............ 134
Prepared by: Josephine Horsfall, Coordinator - Property & Legal
Attachment : Registered Trademark Database....................................... 136
Status Reports
14 Office of the CEO & Organisational Services
15 Community & Commercial Services
16 Corporate Services
17 Infrastructure Services
18 Commercial Business
19 Building, Facilities & Environmental Services
Next General Meeting
Confidential Items
In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
C Confidential Items
C.1 Request for Discount to be Granted
Classification: Closed Access
Local Government Regulation 2012 Section 275(d) rating concessions.
C.2 Request for Rates Concession
Classification: Closed Access
Local Government Regulation 2012 Section 275(d) rating concessions.
C.3 Roma Flood Mitigation - Stage 1
Classification: Closed Access
Local Government Regulation 2012 Section 275(e) contracts proposed to be made by it.
C.4 Purchase of Roma Commercial Land
Classification: Closed Access
Local Government Regulation 2012 Section 275(e) contracts proposed to be made by it.
Councillor Business
20 Councillor Business
20.1 Request for Humane Population Reduction & Control of Macropods in Maranoa Region............................................................................................................... 138
Prepared by: Jan Chambers, Councillor
Attachment 1: Appendix 1 - Summary of the methodology for population monitoring and quota derivation for Queensland.................................. 141
Attachment 2: Appendix 2 - Densities per km2 of commercially harvested macropod species 2001-2012.............................................................. 143
Attachment 3: Article - Advancing Rural Queensland - Exploding Kangaroo Population.............................................................................. 149
20.2 Request for Support - RSL Western District Branch Inc.
Congress.......................................................................................................... 151
Prepared by: Robert Loughnan, Mayor
Attachment 1: Correspondence received from RSL Western District Branch Inc. 153
Attachment 2: Quote - Catering - The 2nd Chapter................................... 154
Attachment 3: Quote - Catering - Club Hotel Motel.................................... 156
Attachment 4: Quote - Supply & Operation of Bar - Royal Hotel.............. 158
Closure
Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 28 August 2013 commencing at 9.00am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
AS REQUIRED
Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager - Major Projects, Economic Development & Tourism – Ed Sims.
GUESTS
Maranoa Medal Awardees - Nicola Gear and Norman Green.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.05am.
APOLOGIES
Moved Cr O'Neil Seconded Cr Newman
That apologies be received and leave of absence granted for Cr. Price for this meeting.
CARRIED 8/0 |
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Confirmation of Minutes
Moved Cr Newman Seconded Cr Flynn
That the minutes of the General Meeting (14-14.08.13) held on 14 August 2013 be confirmed.
CARRIED 8/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
There were no presentations/petitions or deputations at the meeting.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Office of the CEO & Organisational Services
File Number: D13/36423 |
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Subject Heading: Consideration of Elected Member Attendance at Conferences Location: Adelaide & Cairns |
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Author and Officer’s Title: Kelly Rogers, Coordinator - Elected Members & Community Engagement |
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Executive Summary: Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council. |
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Moved Cr Newman Seconded Cr Chambers That Council approve the attendance of:-
1. Cr. Wendy Newman at the 15th National Conference on Volunteering on 4 – 6 September 2013 in Adelaide;
2. The Mayor & Cr. Schefe as delegates, and Cr. Flynn as an observer, at the LGAQ 117th Annual Conference on 21 – 24 October 2013 in Cairns.
CARRIED 8/0 |
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Responsible Officer |
Coordinator - Elected Members & Community Engagement |
File Number: D13/36438 |
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Subject Heading: Council Initiated Advisory Committee Meeting Minutes |
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Author and Officer’s Title: Kelly Rogers, Coordinator - Elected Members & Community Engagement |
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Executive Summary: As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council. Feedback, or the outcomes of these forums, assist Council to identify priorities, inform decisions and develop future strategies and policies.
At the General Meeting on 24 July 2013, Council endorsed the presentation of all Council Initiated Advisory Committee Minutes on a monthly basis. This report provided a copy of confirmed meeting minutes for each of the advisory committee meetings held during the months of June and July 2013. |
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Moved Cr Denton Seconded Cr Wason That Council receive and note the confirmed minutes of the following Council initiated advisory committee meetings:-
· Roma CBD Advisory Committee (02/07/13) · Airport Advisory Committee (03/07/13) · Roma Saleyards Advisory Committee (27/06/13)
CARRIED 8/0 |
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Responsible Officer |
Coordinator - Elected Members & Community Engagement |
File Number: D13/34558 |
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Subject Heading: Regional Tourism Organisation (RTO) Membership |
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Author and Officer’s Title: Edward Sims, Manager - Major Projects, Economic Development & Tourism |
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Executive Summary: Council has been considering for some time whether it would be more beneficial to the region to be a member of the Outback Queensland Tourism Association (OQTA) based in Longreach, or the Southern Queensland Country Tourism Association (SQCT) based in Toowoomba.
Given that the Maranoa is on the extremity of two tourism regions, it was proposed that Council apply for membership of both organisations for the coming year as an initial trial.
By way of comparison, the Townsville City Council is a member of both Northern and Outback RTO’s. Like the Maranoa, it is on the extremity of two tourism regions, and by virtue of its membership in both, is reassured that its interests are served in all market sectors.
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Moved Cr Schefe Seconded Cr Newman
That Council:
1. Maintain its current membership in Southern Queensland Country Tourism Regional Tourism Organisation (RTO) for 2013/14;
2. Establish membership in the Outback Queensland Tourism Association RTO for 2013/14;
3. Consider additional funding of $30,000 at the next quarterly review to allow for buy-in to both organisations’ campaigns for autumn;
4. Undertake a review of its longer term strategy for RTO membership no later than May 2014.
CARRIED 8/0 |
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Responsible Officer |
Manager - Major Projects, Economic Development & Tourism |
An amendment to the motion of an additional point was then put and recorded below, with a vote held on the amendment:
Moved Cr Denton Seconded Cr Chambers
Council fully support the level of ‘In Kind’ services provided to Roma Tourism Association with funding to be formalised through the Community Grants & Assistance Program.
CARRIED (The Mayor exercised his casting vote in favor of the motion) 5/4 |
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The Mayor then called for a ‘Mover’ and ‘Seconder’ amending the original motion to include the point raised in the amended motion. The motion was recorded as follows:
Moved Cr Denton Seconded Cr Newman That Council fully support the level of ‘in kind’ assistance provided to Roma Tourism Association, and resolve to provide the same level of support to a successful tenderer for the conduct and management of the Roma Farmers’ Markets – clarifying the level of support to be provided into the future:
1. Placement of road signage to block vehicular access to the precinct; 2. Access to Electricity outlets on site at cost; 3. The provision of extra rubbish bins if needed; 4. Access to tables and chairs stored in the miniature train storage shed; 5. Routine inspection, and if required the cleaning, of toilets pre-event; 6. Cooperation of Parks and Gardens team to not operate sprinklers on the morning of the event and while it is in progress;
Further that the assistance be formalised through the Community Grants & Assistance Program (as ongoing financial assistance).
CARRIED 6/2 |
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Responsible Officer |
Manager - Major Projects, Economic Development & Tourism |
As previously arranged, Cr. Schefe left the Chamber at 9.33am to attend an appointment, advising that he would return at a later point during the meeting.
File Number: D13/37440 |
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Subject Heading: Financial Management Report for the Period Ending 22 August 2013 |
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Author and Officer’s Title: Claire Alexander, Specialist - Strategic finance |
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Executive Summary: The Financial Management Report for the period ending 22 August 2013 was presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved budget 2013/14 for Council’s consideration.
The July results, being the first month of reporting for the financial year, are typically a challenging period to analyse, as Council is faced with both the year-end process (timing issues) and minimal transactions as the Council is at the same time commencing implementation of the new year’s Work Program and Budget. |
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Moved Cr Chambers Seconded Cr Denton That the Financial Management Report for 2013/14 (year to date) be received.
CARRIED 7/0 |
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Responsible Officer |
Specialist - Strategic finance |
Community & Commercial Services
File Number: D13/34690 |
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Subject Heading: Transfer of Non-Current Assets to the Maranoa Retirement Village Auxiliary Location: Mitchell |
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Author and Officer’s Title: Melissa Wathen, Manager - Social Services |
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Executive Summary: With closure of the Maranoa Retirement Village, consideration needed to be given to the appropriate disposal of used equipment. The Maranoa Retirement Village Auxiliary has requested that Council facilitate the recommended alternative use and disposal of used equipment to a designated charity (Jesus Abandoned) to assist activities of daily living, as alternative options for Council would incur significant cost.
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Moved Cr Denton Seconded Cr Chambers In accordance with Division 4, section 236, 1 (b) (i) of the Local Government Regulation 2012, that Council dispose of non-current assets remaining at the Maranoa Retirement Village to the Maranoa Retirement Village Auxiliary at no cost – including:
a) Various items of used equipment, including wheelchairs and walking aids and other minor items to support activities of daily living to overseas countries via a charity (Jesus Abandoned) in Toowoomba;
b) A previously donated motorised scooter to support an individual in Mitchell.
CARRIED 7/0 |
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Responsible Officer |
Manager - Social Services |
Infrastructure Services
File Number: D13/33569 |
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Subject Heading: Womalilla Creek Crossing - Upgrade |
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Author and Officer’s Title: Kylie Fleischfresser, Coordinator - Infrastructure Planning |
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Executive Summary: Council received a suggestion to fix and raise Womalilla Creek Crossing on Middle Road. |
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Moved Cr O'Neil Seconded Cr Wason That Council consider this request in future budget deliberations.
CARRIED 7/0 |
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Responsible Officer |
Coordinator - Infrastructure Planning |
File Number: D13/33882 |
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ubject Heading: Maranoa River Crossing - Begonia Road |
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Author and Officer’s Title: Kylie Fleischfresser, Coordinator - Infrastructure Planning |
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Executive Summary: Council received a request for an upgrade to the Maranoa River Crossing on Begonia Road. |
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Moved Cr Chambers Seconded Cr Newman That Council consider this request in future budget deliberations
CARRIED 7/0 |
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Responsible Officer |
Coordinator - Infrastructure Planning |
File Number: D13/35029 |
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Subject Heading: Creation of a 40km per hour Speed Zone Roma C.B.D. Location: Roma C.B.D. McDowall Street, Hawthorne Street, Arthur Street, Wyndham Street |
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Author and Officer’s Title: Michael Parker, Director - Infrastructure Services (Acting) |
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Executive Summary: Council’s General Meeting held on 24 July, 2013 requested that staff further investigate the following C.B.D. Advisory Group recommendation:-
Council consider immediately introducing a 40km/hr speed limit for motorists travelling in the Roma C.B.D with consultation to occur with Queensland Police Service.
The outcomes were to be brought to Council at the earliest convenience.
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Discussion: Cr. Flynn enquired on the confirmation of Queensland Police Service’s (QPS’s) advice in relation to the proposal. The (Acting) Director of Infrastructure advised the QPS were not in favour of implementing the 40km/hr speed limit across the entire CBD, just those locations stated in the recommendation. QPS will enforce the new speed limitation once signage is installed that meets the required specifications.
Council also requested a future workshop be held with QPS to discuss matters of common interest in Roma and other areas across the region.
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Moved Cr O'Neil Seconded Cr Wason
That Council introduce a 40 km/hr speed zone in:
a) McDowall Street, from Charles Street to the corner of Carnarvon Highway;
b) Hawthorne Street, north of Warrego Highway to the corner of Bungil Street;
c) Arthur Street, north of the Warrego Highway to the corner of Bungil Street;
d) Wyndham, north of the Warrego Highway to the corner of Bungil Street;
e) Charles Street, north of the Warrego Highway to the corner of Bungil Street;
Further, that Council hold a workshop with representatives of Queensland Police Service to discuss additional matters of common interest in both Roma and other locations across the region.
CARRIED 7/0 |
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Responsible Officer |
Director - Infrastructure Services (Acting) |
File Number: D13/34814 |
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Subject Heading: Road Extension - Lanreef Road |
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Author and Officer’s Title: Kylie Fleischfresser, Coordinator – Infrastructure Planning |
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Executive Summary: Council had received a request from the applicant to extend Lanreef Road. |
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Moved Cr O'Neil Seconded Cr Flynn That Council consider this request in future budget deliberations, including the implications contained in the draft policy which is to be brought back to Council for further consideration.
CARRIED 7/0 |
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Responsible Officer |
Coordinator - Infrastructure Planning |
File Number: D13/34849 |
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Subject Heading: Request for Bitumen - Lewis Street South |
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Author and Officer’s Title: Kylie Fleischfresser, Coordinator – Infrastructure Planning |
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Executive Summary: Council has received a request to upgrade Lewis Street South to bitumen seal standard. |
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Moved Cr Newman Seconded Cr O'Neil That Council consider this request in future budget deliberations.
CARRIED 7/0 |
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Responsible Officer |
Coordinator - Infrastructure Planning |
Development, Facilities & Environmental Services
File Number: D13/35594 |
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Subject Heading: Easter in the Country Rodeo 2014 Location: Bassett Park Applicant: Roma Rodeo Committee and Roma Pro Rodeo Association |
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Author and Officer’s Title: Tanya Mansfield, Manager-Facilities |
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Executive Summary: Traditionally a night rodeo is held at Bassett Park during Easter in the Country festivities. Council had received applications from both the Roma Rodeo Committee and the newly formed Roma Pro Rodeo Association to book Basset Park for rodeos during the 2014 Easter in the Country festival. Council’s direction was sought in regard to this matter.
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Discussion:
The Director of Development Facilities & Environmental Services recommended Council remove the report from the Agenda, as one of the applicants had withdrawn their application. Council were in agreement with the proposed approach.
ACTION:
That the report be removed from the meeting agenda due to withdrawal of one of the received applications.
Responsible Officer |
Manager-Facilities |
File Number: D13/35662 |
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Subject Heading: Placement of Historical Plaque Location: Lot 1 on M15136 Applicant: Peter Cummings |
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Author and Officer’s Title: Tanya Mansfield, Manager-Facilities |
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Executive Summary: Council has received a request from Peter Cummings to place a historical plaque on the site of the original Mitchell Downs Homestead in Mitchell to commemorate an ancestor of Peter’s who was buried on Mitchell Downs. This original homestead site is now known locally as the old Recreation Reserve and is owned by Council under freehold tenure. Council was asked to consider Peter Cummings’ request. |
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Moved Cr Chambers Seconded Cr Denton Council provide permission to Peter Cummings to place a commemorative plaque with the wording-
“Elizabeth Cumming, nee Bryning. Died 26 July 1896. Aged 22 years. Buried Mitchell Downs,” and measuring A5 size, on the decorative stone gate posts leading into Lot 1 on M15136 being the old Recreation Reserve Mitchell.
CARRIED 7/0 |
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Responsible Officer |
Manager-Facilities |
File Number: D13/36459 |
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Subject Heading: Tenancy Arrangements "Old Things Shop" Location: "Old Things Shop" Cambridge Street Mitchell Applicant: Mitchell Hospital Auxiliary |
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Author and Officer’s Title: Amanda Schneekloth, Coordinator - Council Buildings & Structures |
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Executive Summary: Barbara Brennan the President of the Maranoa Retirement Village Auxiliary had written to Council seeking permission for the Mitchell Hospital Auxiliary to continue with the current arrangements for the Old Things Shop as they would like to still be able to raise funds to purchase the newspapers for the aged residents of the Aged Care Facility. |
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Moved Cr Wason Seconded Cr O'Neil That Council provide the Mitchell Hospital Auxiliary with approval to tenant, on a temporary basis, the Council premises at Cambridge Street Mitchell for the purpose of continuing the Old Things Shop, until such time as Council has an opportunity to review all of its support arrangements under the Community Grants and Ongoing Assistance Program.
CARRIED 7/0 |
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Responsible Officer |
Coordinator - Council Buildings & Structures |
File Number: D13/36795 |
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Subject Heading: Land Enquiry Mitchell Location: Mitchell |
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Author and Officer’s Title: Tanya Mansfield, Manager-Facilities |
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Executive Summary: Council has received an expression of interest in purchasing Lots 43 – 53 on M15119 located in Mitchell. The land is Council owned (freehold land) that has access to the proposed new alignment of the Warrego Highway. Council’s direction was sought as to the disposal of this land.
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Moved Cr Newman Seconded Cr Flynn That:
CARRIED 7/0 |
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Responsible Officer |
Manager-Facilities |
File Number: D13/36845 |
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Subject Heading: Surat Racecourse Ablutions Block Location: Surat Racecourse Applicant: Surat Racecourse Users Group |
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Author and Officer’s Title: Tanya Mansfield, Manager-Facilities |
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Executive Summary: The Surat Racecourse Users’ Group sought Council’s permission and assistance to construct a new ablutions block at the Surat Racecourse Grounds. The Surat Users Group will fund the purchase, delivery and installation of a new amenities block. Council was asked to provide assistance with plumbing and connection of the amenities to electricity. Council was also asked to waive the Surat Racecourse Users’ Group’s previous commitment to contribute $5,000 to concrete works completed at the facility in the 2012/13 year, in recognition of the group’s significant financial commitment to the new amenities. |
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Moved Cr O'Neil Seconded Cr Denton That Council:
CARRIED 7/0 |
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Responsible Officer |
Manager-Facilities |
Cr. Flynn declared a ‘Material Personal Interest’ in Item 22.1 – “Airport Advisory Committee Request – Opening of a third / additional ‘Check- in’ Counter”, and a ‘Conflict of Interest in item L.1 – “Roma Airport Master Plan.” Both recorded interests are due to his personal business operations out of the Roma Airport, being owner of Maranoa Travel. Cr. Flynn left the Chamber at 10.00am taking no further part in discussion or debate on the following two (2) items.
File Number: D13/36429 |
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Subject Heading: Airport Advisory Committee Request – Opening of additional 'Check-in Counter' Location: Roma Airport |
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Author and Councillor’s Title: Cr. Joy Denton |
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At the Airport Advisory Committee held on 7 August 2013, members discussed the need for opening a third ‘check-in’ counter, as a priority, to cater for the volume of traveling passengers out of the Roma Airport on departing flights. The Committee recommendation was put forward to Council for consideration. |
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Moved Cr Denton Seconded Cr O'Neil That Council progress, with priority, the opening of a third ‘check-in’ counter on location at the Roma Airport.
CARRIED 6/0 |
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Responsible Officer |
Manager – Airports (Roma, Injune & Surat) |
LATE ITEM
File Number: D13/38362 |
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Subject Heading: Roma Airport Master Plan Location: Roma Airport |
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Author and Officer’s Title: Ben Jones, Manager - Airports (Roma, Injune & Surat) |
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Executive Summary: The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal were completed in 2012. The growth has highlighted that the current master plan, completed in 2009, is now out dated and a new master plan needs to be completed to ensure there is a strategic approach to the management of the Roma Airport. |
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Moved Cr O'Neil Seconded Cr Wason
That Council:
1) YROM07-01 Roma Airport Master Plan v01 Final for release 130703 (D13/28573) 2) YROM07-01 Roma Airport Master Plan v01 Final for release 130703 (D13/28814) 3) YROM07-01 Roma Airport Master Plan 2013-32 Annexure 1 Layout Plans v1.0130619 (D13/28572) 4) YROM07-01 Roma Airport Master Plan 2013-32 Annexure 3-1 Terminal Redevelopment Plans v1 0 (D13/28815) 5) YROM07-01 Roma Airport Master Plan 2013-32 Annexure 3-2 Estimate of Probable Construction Costs v1.0 130619 (D13/28574) 6) YROM07-01 Roma Airport Master Plan 2013-32 Annexure 4 Noise Model Report v1.0 130619 (D13/28575) 7) YROM07-01 Roma Airport Master Plan 2013-32 Annexure 5 Car Park Redevelopment Concept v1.0 130619 D13/28576) 8) YROM7-01 Roma Airport Master Plan 2013-32 Annexure 6-1 Airfield Pavement Strategy v1.0 130619 (D13/28577) 9) YROM07-01 Roma Airport Master Plan 2013-32 Annexure 7 Stakeholder Engagement Log v1.0 130619 (D13/28579)
CARRIED 6/0 |
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Responsible Officer |
Manager - Airports (Roma, Injune & Surat |
At cessation of discussion and debate on the preceding two (2) items, Cr. Flynn entered the Chamber at 10.07am.
PRESENTATION
The Mayor made a presentation to Maranoa Medal winners, Nicola Gear (Relocating from the region) and Norman Green (Retired), acknowledging their outstanding contribution in carrying out their roles with Council.
Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 10.12am.
Subject Heading: resumption of standing orders
Council resumed the meeting at 11.49am.
The Chief Executive Officer (CEO) foreshadowed that a further two late reports were ready for presentation to Council, recommending that the two reports titled ‘Proposed Contribution from Origin Energy’ and ‘Contract for Hawthorne Street Property, Roma be discussed as part of the ‘Confidential Items’ segment of the Agenda, in accordance with section 275 of the Local Government Regulation 2012, specifically pertaining to the following sections:-
(c) the local government budget;
(e) contracts proposed to be made by it;
Council was in agreement with the inclusion of the two (2) reports as recommended by the Chief Executive Officer.
confidential items
In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
(f) starting or defending legal proceedings involving the local government;
(e) contracts proposed to be made by it;
(a) the appointment, dismissal or discipline of employees;
Moved Cr O'Neil Seconded Cr Chambers
That Council close the meeting to the public at 10.50am, for discussion of the tabled and additional two (late) confidential items.
CARRIED 6/0 |
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Cr. Denton declared a ‘Conflict of Interest’ in item C.2 “Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year” due to her being a member of the Injune District Tourism Association, one of the applicants under consideration for funding under the RADF program, and left the Chamber at 10.56am, taking no further part in discussion on the item.
At cessation of discussion on the abovementioned item, Cr. Denton entered the Chamber at 11.01am.
Having returned from an appointment earlier during the meeting, Cr. Schefe entered the Chamber at 11.05am.
The Mayor left the Chamber at 11.35am. Subsequently, Deputy Mayor – Cr. Wason assumed the Chair at 11.10am.
Cr. Schefe declared a ‘Material Personal Interest’ in item C.9 “Standing Offer Agreement – Wet Hire of Plant (Tender 13/35) due to him having put forward a tender as business owner of Schefe Builders, and left the Chamber at 11.53am, taking no further part in discussions on the item.
At cessation of discussion on the abovementioned item, Cr. Schefe entered the Chamber at 11.57am.
Cr. O’Neil left the Chamber at 11.59am.
Cr. O’Neil entered the Chamber at 12.01am.
Cr. Wason declared a ‘Conflict of Interest’ in item LC.4 “Request for Additional Concession – Water Infrastructure Contribution,” due to the applicant being a relative. Cr. Wason left the Chamber at 12.10, taking no further part in discussion on the item.
Due to the departure of the Deputy Mayor, Council undertook a vote to determine who should fill the position of Acting Chair in order to continue proceedings. The nomination and vote was recorded as follows:
Moved Cr Newman Seconded Cr O'Neil
That Cr. Chambers be appointed as Acting Chair in the absence of the Deputy Mayor.
CARRIED 6/0 |
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At cessation of discussion on the abovementioned item, Cr. Wason entered the Chamber at 12.17pm and assumed the Chair.
Cr. O’Neil declared a ‘Conflict of Interest’ in item LC.11 – ‘Contract for Hawthorne Street Property, Roma’ due to a family member owning Real-Estate Agency, LJ Hooker Commercial, being the agent for the Vendor in this matter, and left the Chamber at 12.28pm, taking no further part in discussion on the item.
At cessation of discussion on the abovementioned item, Cr. O’Neil entered the Chamber at 12.36pm.
Moved Cr Flynn Seconded Cr O'Neil
That Council open the meeting to the public at 12.37pm.
CARRIED 7/0 |
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File Number: D13/34870 |
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Subject Heading: Request from Roma State College Parents & Citizens Association for Assistance |
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Author and Officer’s Title: Susan (Sue) Sands, Coordinator - Grants (Council & Community) |
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Executive Summary: Roma State College Parents & Citizens Association had written to Council with a request for assistance in providing 150 cubic metres of loam to top-dress their ovals.
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Moved Cr Denton Seconded Cr Flynn That Council not provide the requested financial assistance (i.e. provision of loam to top-dress school ovals) for the Roma State College Parents and Citizens Association as Council considers this to be a State Government responsibility.
CARRIED 7/0 |
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|
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Responsible Officer |
Coordinator - Grants (Council & Community) |
Cr. Denton declared a ‘Conflict of Interest’ in the following item due to her being a member of the Injune District Tourism Association, one of the applicants under consideration for funding under the Regional Arts Development Fund (RADF) program, and left the Chamber at 12.37pm, taking no further part in discussion or debate on the item.
File Number: D13/35479 |
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Subject Heading: Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year |
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Author and Officer’s Title: Susan (Sue) Sands, Coordinator - Grants (Council & Community) |
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Executive Summary: The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee had assessed funding applications for arts and cultural projects and activities submitted under the 2013/14 financial year funding Round 1, closing 22 July 2013.
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Moved Cr Newman Seconded Cr O'Neil That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations, subject to submission of all requirements:
CARRIED 6/0 |
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Responsible Officer |
Coordinator - Grants (Council & Community) |
At cessation of discussion and debate on the abovementioned item, Cr. Denton entered the Chamber at 12.40pm.
File Number: D13/35513 |
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Subject Heading: Claim for Damages |
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Author and Officer’s Title: Tanya Mansfield, Manager-Facilities |
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Executive Summary: Council had received a claim for damages, the result of a tree branch falling onto a car when it was parked in Spencer Street Roma. It was requested that Council consider the claim for compensation.
|
|
Moved Cr Denton Seconded Cr Chambers That Council, in accordance with the results of the insurer’s investigation, not accommodate the claim for damages and encourage the applicant to make a claim under their personal insurance coverage.
CARRIED 7/0 |
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|
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Responsible Officer |
Manager-Facilities |
Item Number: C.4 |
File Number: D13/32913 |
Subject Heading: Roma Urban Development Area (Lot 338 WV1682) |
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Author and Officer’s Title: Edward Sims, Manager - Major Projects, Economic Development & Tourism |
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Executive Summary: Formerly known as the Urban Land Development Authority (ULDA), Economic Development Queensland (EDQ) offer services and practical inputs that may be attractive and cost effective for Council to use in planning and developing the land known as QPS Paddocks (Lot 338 WV1682) on Dargal Road and other like developments in the Maranoa.
Director – EDQ Residential Development Peter Smith, proposes options under which Council and EDQ might collaborate in order to achieve Council’s goals in the developments. The report summarised those options and recommended that Council accept the services offered.
|
|
Moved Cr Schefe Seconded Cr Chambers
That:
1. Council accept the offer from Economic Development Queensland (EDQ), to conduct due diligence investigations in full collaboration with Council which will include the following actions:
· Prepare a concept Master Plan and Staging Plan; · Engage consultants to undertake detailed survey, environmental assessment and preparation of preliminary costs estimates; · Undertake market analysis to determine pricing and sales rates; and · Prepare project financial feasibility analysis.
2. The feasibility analysis be prepared on the basis that it aligns with Council’s affordability objectives and the requirements of the land purchase as set out in the Deputy Premier’s letter dated 3 June 2013.
3. This work, which is estimated to cost $100,000, be funded through the Regional and Resource Towns Action Plan (RRTAP) or Economic Development Queensland;
4. Council authorise the Chief Executive Officer to sign the Memorandum of Understanding (MOU) attached to the agenda report - subject to addressing points 5 & 6 in the draft MOU.
CARRIED 7/0 |
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Responsible Officer |
Manager - Major Projects, Economic Development & Tourism |
Item Number: C.5 |
File Number: D13/36100 |
Subject Heading: Business Activity Report - Saleyards and Quarry |
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Author and Officer’s Title: Larissa Pears, Support Officer - Community Services & Administration |
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Month & Year of Report: July 2013 Name of Department: Community & Commercial Services
Executive Summary: This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards, both over the past month, and year to date. The information in the report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.
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Moved Cr Flynn Seconded Cr O'Neil That Council receive and note the Officer’s report as presented.
CARRIED 7/0 |
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Responsible Officer |
Support Officer - Community Services & Administration |
Item Number: C.6 |
File Number: D13/36669 |
Subject Heading: Racecourse North Estate Injune |
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Author and Officer’s Title: Edward Sims, Manager - Major Projects, Economic Development & Tourism |
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Executive Summary:
The Racecourse North Estate Injune is vital for the future growth of the community of Injune.
The opportunity arose to apply for assistance towards the project from the Regional Development Australia Fund Round 5. The assessment of applications has now been put on hold pending the outcome of the Federal Government election (Caretaker period).
|
|
Moved Cr Newman Seconded Cr Flynn
That Council:
1. Approve the reallocation of $150,000 of the Affordable Housing budget to the Racecourse North Estate subdivision at Injune, noting that funds can be made available from Contingency/Other Development Costs not yet required across 3 projects (South St, Miscamble St, and Qld Police Paddocks/Dargal Rd);
2. Conduct the design phase immediately;
3. Make further adjustments to the budget for construction costs once the outcomes of Regional Development Australia Fund (RDAF) Round 5 are known;
4. Review residual contingency and development costs required for the other Affordable Housing projects at later quarterly budget reviews once further information is to hand on requirements.
CARRIED 7/0 |
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|
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Responsible Officer |
Manager - Major Projects, Economic Development & Tourism |
Item Number: C.7 |
File Number: D13/36772 |
Subject Heading: Properties Affected by Levee Construction Location: Lot 2 on RP 158918 Applicant: N/a |
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Author and Officer’s Title: Michael Parker, Director - Infrastructure Services (Acting) |
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Executive Summary: Council has received correspondence from the owner of Lot 2 on RP 158918, expressing concern about potential personal outcomes resulting from the proposed State 1 and Stage 2 levee construction.
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Moved Cr O'Neil Seconded Cr Newman
That as a result of this request, Council develop a policy to deal with requests as a result of Stage 1 and Stage 2 levee construction for flood mitigation.
CARRIED 7/0 |
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Responsible Officer |
Director - Infrastructure Services (Acting) |
File Number: D13/37583 |
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Subject Heading: Request for Fee Refund for Lapsed Development Application for Material Change of Use – Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works) Location: Warrego Highway, Pickanjinnie QLD 4455 (Lot 208 on RP835683) Applicant: Simon Turner (on behalf of Queensland Drilling Services) |
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Author and Officer’s Title: Robert Hayward, Director- Development, Facilities & Environmental Services |
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Executive Summary: The applicant had requested that Council refund a specified percentage of the fees paid to Council for a lapsed development application.
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Moved Cr Denton Seconded Cr Schefe
That Council provide a credit equivalent to 75% of the original fees ($7,875 – GST does not apply to this fee structure) paid for the lapsed development application for Material Change of Use for Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works) situated at Warrego Highway, Pickanjinnie QLD 4455, (Lot 208 on RP835683) towards the new application fees.
CARRIED 7/0 |
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Responsible Officer |
Director- Development, Facilities & Environmental Services |
Cr. Schefe declared a ‘Material Personal Interest’ in the following item due to him having put forward a tender as business owner of Schefe Builders, and left the Chamber at 12.53pm, taking no further part in discussions or debate on the item.
File Number: D13/37593 |
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Subject Heading: Standing Offer Agreement - Wet Hire of Plant (Tender 13/35) Location: Roma |
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Author and Officer’s Title: John (Blue) Gwydir, Manager - Roads & Drainage South & Regional Plant & Workshops |
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Executive Summary: In order to meet peak and ad hoc demands for individual items of road making plant and/or haulage activities around the region, it has been a long term practice to call for ‘Expressions of Interest’ to establish a Standing Offer Arrangement of suitable contractors.
To this end, Standing Offer Agreement – Wet Hire of Plant (Tender 13/35) was called to compile such a list.
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Moved Cr Denton Seconded Cr O'Neil That Council approve the following list of submitters to be added to the Standing Offer Arrangement, conditional that prior to the engagement of any individual contractors, for any period, operational staff shall ensure that all applicable documentation has been supplied in full:
CARRIED 6/0 |
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Responsible Officer |
Manager - Roads & Drainage South & Regional Plant & Workshops |
At cessation of discussion and debate on the abovementioned item, Cr. Schefe entered the Chamber at 12.54pm.
File Number: D13/36488 |
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Subject Heading: Regional Community Newsletter - Selection of Service Provider |
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Author and Officer’s Title: Jane Frith, Coordinator - Corporate Communications |
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Executive Summary: At the meeting of 24 July 2013, Council endorsed for quotations to be called for the production and distribution of the regional community newsletter, Bottle Tree Bulletin, with the first edition of the new contract to commence in October 2013 for a 12 month period.
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Moved Cr Newman Seconded Cr Chambers That Council endorse the quotation from Booringa Action Group, for the sum of $128,040 (GST inclusive). This approval is based on the issue of 12 newsletters distributed on a monthly basis, commencing October 2013.
CARRIED 7/0 |
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Responsible Officer |
Coordinator - Corporate Communications |
File Number: D13/38371 |
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Subject Heading: Approval to Sign Contract for Purchase of Lot 338 WV1628 (Dargal roaD) |
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Author and Officer’s Title: Julie Reitano, Chief Executive Officer |
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Executive Summary: Negotiations between the State of Queensland and Maranoa Regional Council with respect to the purchase of land (currently known as ‘Qld Police Paddocks’) had been completed and a Term Sheet signed to reflect agreement on the key items being negotiated. A draft contract was provided to Maranoa Regional Council.
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Moved Cr Schefe Seconded Cr O'Neil That Council approve the signing of the contract of purchase (by Maranoa Regional Council from the State of Queensland) by the Chief Executive Officer as Council’s delegate under 257 (1) (b) of the Local Government Act 2009.
CARRIED 7/0 |
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Responsible Officer |
Chief Executive Officer |
File Number: D13/38405 |
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Subject Heading: Minor Amendments to the Organisational Structure |
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Author and Officer’s Title: Julie Reitano, Chief Executive Officer |
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Executive Summary: The report sought Council approval for the Chief Executive Officer to implement minor adjustments to the Organisational Structure.
|
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Moved Cr Denton Seconded Cr Chambers That:
1. Council approve the proposed Organisational Structure amendments as specified below:
· Formally convert two plant operator positions to labourer positions; · Include a graduate engineer position for project work and holiday relief (approx 6 months); · Include an Administration Officer – Waste in Council’s Organisational Structure; · Adjust the Labourer (Saleyards) position from casual to full time employment status.
2. The additional positions be included in the first quarterly budget review.
CARRIED 7/0 |
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Responsible Officer |
Chief Executive Officer |
Cr Wason declared a ‘Conflict of Interest’ in the following item due to the applicant being a relative and left the Chamber at 1.00pm taking no further part in discussion or debate on the item.
Due to departure of the Deputy Mayor, Council undertook a vote to determine who should fill the position of Acting Chair in order to continue proceedings. The nomination and vote was recorded as follows:
Moved Cr Newman Seconded Cr O'Neil
That Cr. Chambers be nominated as Acting Chair in the absence of the Deputy Mayor.
CARRIED 6/0 |
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File Number: D13/38417 |
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Subject Heading: Request for Additional Concession - Water Infrastructure Contribution Location: 62 Hawthorne Street |
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Author and Officer’s Title: Julie Reitano, Chief Executive Officer |
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Executive Summary: On 13 April 2011, Council agreed to subsidise 50% of the applicant’s costs of the existing reticulated water supply infrastructure. Council was now in receipt of an invoice for two fire hydrants. It was recommended that the invoice be paid in full.
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Moved Cr Newman Seconded Cr Schefe That Council authorise the Chief Executive Officer to pay the invoice presented in full and final settlement of the matter.
CARRIED 6/0 |
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Responsible Officer |
Chief Executive Officer |
At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 1.01pm.
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Subject Heading: Proposed Contribution from Origin Energy |
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Author & Officer’s Title: Julie Reitano, Chief Executive Officer |
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Details of a proposed contribution from Origin Energy were detailed in an e-mail dated 27 August, following on from earlier discussions between Councillors and Origin Energy.
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Moved Cr O'Neil Seconded Cr Chambers
That Council:
1. Endorse the offer provided to Maranoa Regional Council by Origin Energy on 27 August 2013;
2. Authorise the Chief Executive Officer to finalise requirements confirming acceptance and arrangements of the offer.
CARRIED 7/0 |
|
|
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Responsible Officer |
Chief Executive Officer |
Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to a family member owning Real-Estate Agency, LJ Hooker Commercial, being the agent for the Vendor in this matter, and left the Chamber at 1.02pm, taking no further part in discussion or debate on the item.
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Subject Heading: Contract for Hawthorne Street Property, roma |
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Author & Officer’s Title: Julie Reitano, Chief Executive Officer |
|
The Chief Executive Officer tabled a contract for Council’s consideration. The Director of Community & Commercial Services provided a summary of the steps taken to date and the verbal offer. |
Moved Cr Flynn Seconded Cr Schefe That Council authorise the Chief Executive Officer to sign the tabled contract for the purchase of the Hawthorne Street Property, Roma for the agreed price.
CARRIED 6/0 |
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|
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Responsible Officer |
Chief Executive Officer |
At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 1.03pm.
CLOSURE
There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 1.04pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 September 2013, at Roma Administration Centre.
...............………................. ................................. .....................................
Mayor. Deputy Mayor Cr. Chambers
...................................
Date.
Officer Report
Meeting: General 11 September 2013 |
Date: 3 September 2013 |
Item Number: 10.1 |
File Number: D13/39836 |
Subject Heading: Annual Valuation Consultation for the Maranoa Region
Classification: Open Access
Name of Applicant: Department of Natural Resources and Mines
Location: N/a
Author & Officer’s Title: Dana Harrison, Coordinator - Rates
Executive Summary: Correspondence has been received from the Department of Natural Resources and Mines seeking Council’s opinion on whether a valuation is required for the Maranoa Region to be effective from 30 June 2014.
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That Council advise the Department of Natural Resources and Mines that Council’s opinion is that a valuation is not required due to there being no dramatic changes in land sale prices.
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Body of Report:
Correspondence was received from the Department of Natural Resources and Mines seeking Council’s opinion if a valuation should be undertaken for the Maranoa Region to be effective from 30 June 2014.
The author sought advice from Mr Gary Terry, Rates Officer contracted to Council, on this matter who advised in an email the following:-
“Unless there have been any dramatic changes in Land sale prices (and DNRM will take this into consideration anyway) I would suggest that a new annual revaluation for Maranoa is not required for next year.
It is often good when the same land valuation is kept for a couple of years (and not that unusual) and gives Council a chance to perform rates modelling on live static data. It also makes it easier when considering changes to the rating structure and categories. Also any proposed rates changes to the rate in $ or minimums will be uniform over the Council and will not fluctuate dependant on a valuation change”
Due to there being no dramatic changes in the land sale prices in the region, and the expense to Council (approximately $63,000) for the valuations to be carried out, it is recommended that the Department of Natural Resources be advised it is Council’s opinion that it is unnecessary for a valuation to be undertaken.
Consultation (internal/external):
Gary Terry, Contract Rates Officer
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.
Supporting Documentation:
1View |
Department of Natural Resources and Mines - Consultation - Annual valuation effective 30 June 2014 |
S13/10972 |
Report authorised by:
Department of Natural Resources and Mines - Consultation - Annual valuation effective 30 June 2014 |
Officer Report
Meeting: General 11 September 2013 |
Date: 4 September 2013 |
Item Number: 10.2 |
File Number: D13/40022 |
Subject Heading: Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14
Classification: Open Access
Name of Applicant: N/a
Location: N/a
Author & Officer’s Title: Claire Alexander, Specialist - Strategic finance
Executive Summary: Council adopted the Schedule of Fees & Commercial Charges on 31 July 2013.
Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial charges under section 262 (3) (c) of the Local Government Act 2009.
This report proposes to amend the travel map as per Attachment 1 and to request Council to approve a starting date of 1 October for staff to apply the 2013/14 gas usage fees & charges.
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That Council:
1. Approve the revised travel map as per Attachment 1. 2. Approve that the gas fees & charges relating to usage as outlined in the Schedule of Fees & Commercial Charges 2013/14 to apply from 1 October 2013.
|
Body of Report:
Building Fees & Charges
The “Roma Travel Radius” map adopted by Council has been revised in order to make it more user friendly for customers and Council staff.
The proposed two main changes are:
· The revised map is now called “Inspection Travel Fee Zoning”, replacing the title “Roma Travel Radius”. This more accurately reflects the terminology used in the fees and charges schedule.
· Each “Zone” is now described according to the fees and charges description. For example, “Zone D – per inspection” in the fees and charges schedule relates to a fee within the radius 100 to 150 km as shown in the revised map.
Gas Fees & Charges
The billing period for gas usage is read quarterly. For example gas reading for July to September is done in the first week of October. Currently, Council’s gas billing system only allows charging the same fee for the whole quarter.
Council adopted its Schedule of Fees & Charges on 31 July 2013, which is the first month of the first quarter. Technically Council should charge gas usage applying the adopted fees effective 1 August 2013. As Council only does the reading on a quarterly cycle, it is impossible to estimate usage for July (to apply 12/13 fees) and for August and September (to apply 13/14 fees).
Due to reasons outlined above, it is proposed that Council apply the 2013/14 gas usage fees effective 1 October 2013.
In the next financial year’s drafting of fees & charges, staff will need to consider adopting a “gas year”, example July to May.
Consultation (internal/external):
CEO, Finance/Debtors, Utilities (Water, Sewerage & Gas) and Building Services
Risk Assessment (Legal, Financial, Political etc.):
Management reports to the Council on changes to the Register of General fees and Commercial charges to ensure appropriate approvals are in place.
Policy Implications:
The changes to the Register of General fees and Commercial charges reflect the policy implications of the commentary above.
Financial Resource Implications:
Revenue forgone by not applying gas fees and charges from 1 August 2013 is approximately $50,000.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.
Supporting Documentation:
1View |
Inspection Travel Fee Zoning |
D13/40717 |
Report authorised by:
Officer Report
Meeting: General 11 September 2013 |
Date: 30 August 2013 |
Item Number: 11.1 |
File Number: D13/39042 |
Subject Heading: Seniors Week 2013 Post Event Report
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Nicola Gear, Coordinator - Community Development Surat
Executive Summary: Post Event Report on the 2013 Seniors Week Events held across the Maranoa Region. |
That Council receive and note the Officer’s Report as presented.
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Body of Report:
A series of events were held across the Maranoa Region during the nationally celebrated Seniors Week from 17 – 25 August 2013, with Surat and Wallumbilla holding events to coincide with local events throughout the month of August.
Maranoa Regional Council assisted community partners by providing assistance at the events, as well as to support these initiatives financially. All activities and events throughout the Maranoa Region were well attended, with over 200 Seniors involved.
Seniors Week Events included:
Injune & District
Attendance: 40 Seniors
Activities: Games in the sun with novelty prizes, BBQ Lunch cooked by the Mayor, Tea, Coffee and Cake. This was also an opportunity to present awards to volunteers who couldn’t make it to Volunteers Week.
Community Partners: Injune Library Staff, Injune Visitor Information Centre Staff , Injune Hospital Staff, Injune Ambulance Officers, Roma Neighbourhood Centre and various community members.
Mitchell & District
Attendance: 20 Seniors
Activities: Variety of team games including bowls, coits, mental and physical skills activities, followed by lunch and a raffle.
Community Partners: Mitchell Multi-Purpose Health Service Staff and various community members.
Roma & District
Attendance: 85 Seniors
Activities: Lunch at the Lions Park and Morning Tea and knees up at Anglicare.
Community Partners: Roma Lions Club, Anglicare Members and various community members.
Surat & District
Attendance: 48 Seniors
Activities: Seniors Month in Surat was held every Tuesday in August and consisted of a Great Gadgets Talk & Display, a Lifestyle and Wellbeing Morning, a Bingo Madness Day, with Cr Price calling Bingo and a Creative Craft Day, all with morning tea or lunch provided at a small cost to seniors.
Community Partners: Surat Community Care Staff and various community members.
Yuleba, Wallumbilla & District – Jackson & Noonga
Attendance: 10 Seniors
Activities: Morning Tea, Luncheon and a raffle.
Community Partners: Wallumbilla Community Care Staff, Jackson CWA Members and various community members.
Feedback:
§ Seniors Week activities and events provide an invaluable opportunity to link with older community members that don’t get to a lot of our events or activities and gives them something they would not normally have the chance to do.
§ Without Council’s support, these events would not happen, due to funding and staffing cuts within our communities.
Consultation (internal/external):
Tony Klein, Director Community Services and Commercial
Katrina Marsh, Manager Community Development
Megan Swords, Coordinator - Community Development Injune
Bronwyn Moore, Coordinator - Community Development Mitchell
Julia Marr, Coordinator - Community Development Roma
Penelope Howland, Coordinator - Community Development Wallumbilla/Yuleba
Jacqueline Burns, Coordinator – Arts & Culture
Local Cultural Service Officers
Executive Services Team
Reception Services Team
Mayor and Councillors
Local Community Organisations and many community members
Risk Assessment (Legal, Financial, Political etc.):
Nil.
Policy Implications:
Nil.
Financial Resource Implications:
$2,500.00 as per the 2013-2014 Regional Seniors Week Budget.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region
Supporting Documentation:
Nil
Report authorised by:
Katrina Marsh, (Acting) Manager - Community Development
Officer Report
Meeting: General 11 September 2013 |
Date: 13 August 2013 |
Item Number: 12.1 |
File Number: D13/35462 |
Subject Heading: Gravel Upgrade - Glen Arden Road
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Kylie Fleischfresser, Coordinator - Infrastructure Planning
Executive Summary: Council has received a request for Glen Arden Road to be upgraded to gravel standard
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That Council consider this request in future budget deliberations
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Body of Report:
Council has received a request from Liz Frith for Glen Arden Road to be upgraded to gravel standard. Glen Arden road has approximately 4.1km sealed, 9.2km of gravelled and 4.4km of formed road. The properties on this road are generally for wheat and cattle.
The road has received some flood restoration work from Event 1 and 4. However, upon inspection, 13 August 2013, several sections were observed to be in poor condition with significant rutting.
Approximately 2km of gravel resheet, approximate Chg: 4.1 – 5.7 and 12.9 – 13.3, would improve the accessibility of this road especially on uphill sections where there is evidence of vehicular bogging. This section covers access to Liz Frith’s property.
Additionally gravel pavement is needed to bring the last 4.4km to gravel standard. 6 properties will benefit from this works. The cost for these works has been estimated using 5m pavement width as this standard already exists in parts on this road.
Location |
Glen Arden |
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Road Details: |
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Length: |
6.2 |
kilometres |
|
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Properties accessed: |
6 |
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Traffic: |
10 - 99 VPD |
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Class: |
Rural Access |
|||||
Standards |
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Current: |
Rural Access |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
5 |
m wide |
- |
2.000 |
k |
|
Formation |
8 |
m wide |
- |
6.200 |
k |
|
Flood immunity |
- |
year ARI |
|
|||
|
|
|
|
|
||
Proposed: |
Rural Access |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
5 |
m wide |
- |
6.200 |
k |
|
Formation |
8 |
m wide |
- |
6.200 |
k |
|
Flood immunity |
- |
year ARI |
|
|
|
|
Associated Costs |
||||||
Construction |
||||||
2.000 |
kilometres of |
5 |
m wide |
150mm Pavement |
||
$ 75,000.00 |
/ k = |
$150,000.00 |
||||
4.400 |
kilometres of |
5 |
m wide |
150mm Pavement |
||
$ 75,000.00 |
/ k = |
$330,000.00 |
||||
$480,000.00 |
||||||
Whole of Life - Section 1 Chg: 4.1 - 5.7 |
||||||
Current: |
||||||
Light Maintenance Grade |
$445.16 |
pa |
||||
Capital renewal |
$1,284.48 |
pa |
||||
Total |
$1,729.64 |
pa |
||||
Proposed: |
||||||
Light Maintenance Grade |
$445.16 |
pa |
||||
Capital renewal |
$1,284.48 |
pa |
||||
Total |
$1,729.64 |
pa |
||||
Variation: |
||||||
An annual increase of |
$0.00 |
pa |
||||
Whole of Life - Section 2 Chg: 12.9 - 13.3 |
||||||
Current: |
||||||
Light Maintenance Grade |
$111.29 |
pa |
||||
Capital renewal |
$321.12 |
pa |
||||
Total |
$432.41 |
pa |
||||
Proposed: |
||||||
Light Maintenance Grade |
$111.29 |
pa |
||||
Capital renewal |
$321.12 |
pa |
||||
Total |
$432.41 |
pa |
||||
Variation: |
||||||
An annual increase of |
$0.00 |
pa |
||||
Whole of Life - Section 3 Chg: 13.3 - 17.7 |
||||||
Current: |
||||||
Light Maintenance Grade |
$1,224.18 |
pa |
||||
Capital renewal |
$0.00 |
pa |
||||
Total |
$1,224.18 |
pa |
||||
Proposed: |
||||||
Light Maintenance Grade |
$1,224.18 |
pa |
||||
Capital renewal |
$3,532.32 |
pa |
||||
Total |
$4,756.50 |
pa |
||||
Variation: |
||||||
An annual increase of |
$3,532.32 |
pa |
||||
A total annual increase of |
$3,532.32 |
pa |
Consultation (internal/external):
Noel Kerr – Technical Officer – Engineering Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Capital Cost of $150,000.00 and an annual increase of $0.00 per annum in maintenance and renewal costs for the gravel resheet of section 1 and 2.
Capital Cost of $330,000.00 and an annual increase of $3,532.32 per annum in maintenance and renewal costs for the provision of gravel pavement on section 3.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
Councillor Customer Feedback Form - Liz Frith - request for road work on Glen Arden Road, Yuleba |
D13/31846 |
2View |
Response Letter to Liz Frith Re: Glen Arden Road Yuleba |
D13/35377 |
Report authorised by:
Councillor Customer Feedback Form - Liz Frith - request for road work on Glen Arden Road, Yuleba |
Officer Report
Meeting: General 11 September 2013 |
Date: 22 August 2013 |
Item Number: 12.2 |
File Number: D13/37410 |
Subject Heading: Request for Bitumen Seal on Creek Street, Roma.
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Kylie Fleischfresser, Coordinator - Infrastructure Planning
Executive Summary: Council has received a request to upgrade Creek Street, Roma, to bitumen seal standard.
|
That Council consider this request in future budget deliberations
|
Body of Report:
Council has received a request from Desley Oates to upgrade Creek Street, Roma, to bitumen seal standard. Desley has identified dust as an issue on game days due to increased traffic during events.
Creek Street is a rural residential road and as such is not required to be constructed to bitumen seal standard. However, given the lack of traffic in the off season a 6m wide bitumen seal standard for a length of 180m to Cities field entrance has been adopted for this report.
An inspection of Creek Street was completed on 26 August 2013. It will need to be realigned, reformed and raised as is lower than surrounding. An additional 30m2 area has been included in the estimate to allow for widening at the intersection with the Warrego Highway. There may be some additional cost to construct a table drain to direct runoff, and Cities may want to consider installing a culvert across their access at their own expense. Cable clearance is required.
Location |
Creek Street |
|||||
Road Details: |
||||||
Length: |
0.18 |
kilometres |
|
|||
Properties accessed: |
2 |
|||||
Traffic: |
10 - 99 VPD |
|||||
Class: |
Rural Access |
|||||
Standards |
||||||
Current: |
Rural Access |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
5 |
m wide |
- |
0.180 |
k |
|
Formation |
5 |
m wide |
- |
0.180 |
k |
|
Flood immunity |
- |
year ARI |
|
|||
|
|
|
|
|
||
Proposed: |
Urban Access Place |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
6 |
m wide |
- |
0.180 |
k |
|
Formation |
6 |
m wide |
- |
0.180 |
k |
|
Flood immunity |
- |
year ARI |
|
|
|
|
Associated Costs |
||||||
Construction |
||||||
0.200 |
kilometres of |
4 |
m wide |
Formation |
||
$ 52,800.00 |
/ k = |
$10,560.00 |
||||
0.185 |
kilometres of |
6 |
m wide |
200mm Pavement |
||
$ 120,000.00 |
/ k = |
$22,200.00 |
||||
0.185 |
kilometres of |
6 |
m wide |
2 Coat Seal |
||
$ 66,660.00 |
/ k = |
$12,332.10 |
||||
$45,092.10 |
||||||
Whole of Life |
||||||
Current: |
||||||
Light Maintenance Grade |
$50.08 |
pa |
||||
Capital renewal |
$140.94 |
pa |
||||
Total |
$191.02 |
pa |
||||
Proposed: |
||||||
Light Shoulder Grade |
$51.88 |
pa |
||||
Capital renewal |
$684.62 |
pa |
||||
Total |
$736.50 |
pa |
||||
Variation: |
||||||
An annual increase of |
$545.48 |
pa |
Consultation (internal/external):
Noel Kerr – Technical Officer – Engineering Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Capital Cost of $45,092.10 and an annual increase of $545.48 per annum in maintenance and renewal costs.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
Roma Cities Gladiators - Request to bitumen Creek Street Roma |
S13/9046 |
2View |
Initial Acknowledgment Letter - Roma Cities Football Rugby League Club- Request for Bitumen |
D13/27751 |
3View |
Response Letter to Roma Cities Football Rugby League Club Re Request for Bitumen - Creek St Roma |
D13/36018 |
Report authorised by:
Initial Acknowledgment Letter - Roma Cities Football Rugby League Club- Request for Bitumen |
Our Ref: S13/9046; D13/27751
13 August 2013
Roma Cities Football Rugby League Club
Attn: Desley Oates
PO Box 556
Roma, Qld. 4455
Dear Desley
Re: Inital Acknowledgment
Thank-you for your letter, which was received by Council on 21 June, 2013.
I am writing, firstly, to confirm receipt of your letter on behalf of Council. Also to advise that I have undertaken a preliminary review of the request raised, and referred your letter to our Director Infrastructure Services to investigate your request and prepare a reply for you.
If for some reason you have not received a response by 2 September, 2013, you are welcome to contact Lizzie Elmes of my office (4624 0642) or myself and we will investigate the reasons for the delay on your behalf.
Please rest assured that we will aim for a quicker response if at all possible.
Yours faithfully
Michael Parker
Acting Chief Executive Officer
Response Letter to Roma Cities Football Rugby League Club Re Request for Bitumen - Creek St Roma |
Enquiries: Clara Aitken
Phone: 4624 0712 (Direct) or
1300 007 662 (via Customer Service)
Our Ref: D13/27751; D13/36018
Office: Infrastructure Services
15 August 2013
Roma Cities Football Rugby League Club
PO Box 556
ROMA QLD 4455
Attention: Desley Oates
Dear Desley
Re: Request Bitumen Seal – Creek Street, Roma
Thank you for your letter addressed to Council’s Chief Executive Officer, Ms Julie Reitano received on 21 June 2013, in which you request bitumen seal to Creek Street, Roma.
I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation a report will go to the Council meeting of 11 September 2013 for resolution.
Following this meeting I will advise you of the outcome.
Again, thank you for bringing this matter to the attention of Council’s Chief Executive Officer Ms Reitano, I will continue to keep you informed through to finalisation of your request.
Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.
Yours faithfully,
Kym Downey
Manager – Infrastructure Planning & Design
Officer Report
Meeting: General 11 September 2013 |
Date: 22 August 2013 |
Item Number: 12.3 |
File Number: D13/37427 |
Subject Heading: Request for Bitumen Seal - Cook Street, Yuleba.
Classification: Open Access
Name of Applicant: N/a
Location: N/a
Author & Officer’s Title: Kylie Fleischfresser, Coordinator - Infrastructure Planning
Executive Summary: Council has received a request to upgrade 150m of Cook Street, Yuleba, to bitumen seal standard.
|
That Council consider this request in future budget deliberations.
|
Body of Report:
Council has received a Customer Request Management from Dianne Allwood to upgrade 150m of Cook Street, Yuleba, to bitumen seal standard. Ms Allwood has identified a dust issue resulting from heavy vehicle traffic from a nearby sawmill.
An investigation was completed 26 August 2013.Cook street is an unformed track generally below the natural surface. A sawmill was identified on the corner lot of Cook and Bedwell Streets opposite the Allwood property. Several large trucks were seen on this property. The entrance to Cook Street at the intersection of Bedwell Street has a large dip that would require a box culvert to ensure proper drainage.
Upgrading Cook Street would require a centre realignment, reforming and gravel. There may be additional cost in the removal of trees along with cultural and heritage clearance. Bedwell Street has a 4m seal with 7m pavement and this standard has been adopted to upgrade Cook Street. The cost estimate is for the requested length of 150m. This goes beyond Ms Allwoods property boundary by approximately 70m and provides potential access to 8 properties in Cook Street.
Location |
Cook Street |
|||||
Road Details: |
||||||
Length: |
0.15 |
kilometres |
|
|||
Properties accessed: |
8 |
|||||
Traffic: |
10 - 99 VPD |
|||||
Class: |
Rural Access |
|||||
Standards |
||||||
Current: |
Rural Access |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
- |
m wide |
- |
0.150 |
k |
|
Formation |
- |
m wide |
- |
0.150 |
k |
|
Flood immunity |
- |
year ARI |
|
|||
|
|
|
|
|
||
Proposed: |
Urban Access Place |
|
||||
Sealed Surface |
4 |
m wide |
- |
0.150 |
k |
|
Gravel Pavement |
7 |
m wide |
- |
0.150 |
k |
|
Formation |
7 |
m wide |
- |
0.150 |
k |
|
Flood immunity |
- |
year ARI |
|
|
|
|
Associated Costs |
||||||
Construction |
||||||
0.150 |
kilometres of |
7 |
m wide |
Formation |
||
$ 92,400.00 |
/ k = |
$13,860.00 |
||||
0.150 |
kilometres of |
7 |
m wide |
200mm Pavement |
||
$ 140,000.00 |
/ k = |
$21,000.00 |
||||
0.150 |
kilometres of |
4 |
m wide |
2 Coat Seal |
||
$ 44,440.00 |
/ k = |
$6,666.00 |
||||
$41,526.00 |
||||||
Whole of Life |
||||||
Current: |
||||||
Light Maintenance Grade |
$0.00 |
pa |
||||
Capital renewal |
$0.00 |
pa |
||||
Total |
$0.00 |
pa |
||||
Proposed: |
||||||
Light Shoulder Grade |
$43.23 |
pa |
||||
Capital renewal |
$473.31 |
pa |
||||
Total |
$516.55 |
pa |
||||
Variation: |
||||||
An annual increase of |
$516.55 |
pa |
Consultation (internal/external):
Noel Kerr – Technical Officer – Engineering Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Capital Cost of $41,526.00 and an annual increase of $516.55 per annum in maintenance and renewal costs.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
CRM_Dianne Allwood_Request for bitumen seal_Cook St_Yuleba |
D13/37023 |
2View |
Letter to Dianne Allwood in response to request for bitumen seal on Cook St, Yuleba |
D13/37838 |
Report authorised by:
Letter to Dianne Allwood in response to request for bitumen seal on Cook St, Yuleba |
Enquiries: Kylie Fleischfresser
Phone: 4624 0762 (Direct) or
1300 007 662 (via Customer Service)
Our Refs: D13/37023, D13/37838
27 August 2013
Dianne Allwood
30 Bedwell Street
YULEBA QLD 4427
Dear Dianne
Re: Bitumen Seal – Cook Street, Yuleba
I am writing in response to your telephone call via our Customer Service, received 20 August 2013, in which you requested that Council upgrade Cook Street to bitumen seal standard.
I have reviewed your request and have referred your issue to Council’s Manager – Infrastructure Planning & Design, Kym Downey. Kym has advised that this project has been investigated and a report to Council for budget consideration will be submitted at the general meeting due to be held on 11 September 2013.
If you have any further queries in the interim, please do not hesitate to contact Kylie Fleischfresser, Coordinator - Infrastructure Planning on 4624 0762 (Direct) or 1300 007 662 (via Customer Service).
Yours faithfully,
Michael Parker
(Acting) Director – Infrastructure Services
Officer Report
Meeting: General 11 September 2013 |
Date: 29 August 2013 |
Item Number: 12.4 |
File Number: D13/38738 |
Subject Heading: Amby North Flood Recording Station
Classification: Open Access
Name of Applicant: N/a
Location: Amby North
Author & Officer’s Title: Michael Parker, Director - Infrastructure Services (Acting)
Executive Summary: Council submitted a funding submission for the installation of a flood monitoring/recording station at Amby North, in line with the recommendation contained in the Amby Flood Model Calibration Report prepared by BMT WBM.
The project cost is estimated at $69,000, for which a subsidy of $41,400 has been offered.
|
That Council accept the subsidy offer from the State Government of $41,400 towards the estimated cost of the installation of a flood monitoring station at Amby, and allocate the balance funding of $27,600 from the budget allocation of $100,000 for Amby/Mitchell Flood Study Mitigation.
|
Body of Report:
Following the recent flood events in Mitchell & Amby, Council commissioned BMT WBM to carry out a flood study in both towns. The Report is now to hand, and contains recommendations to reduce the flood risk and increase the flood resilience of the towns.
One recommendation was for an automated stream gauge at Amby. The Bureau of Meteorology have recommended that the gauge be located adjacent to the existing manual gauge, for which they do not have an observer. For that site, they have flood records dating back to 1992, for which they would like continuity.
The proposal is for a 3 metre platform, solar and battery power Next G communication and WEB server login stream gauge.
Consultation (internal/external):
Ms. Jo Tinnion – BMT WBM
Mr. Ralf Muller – Prospect Consulting Group (Suppliers of the equipment)
Mr. Paul Birch – Bureau of Meteorology: Senior Hydrologist
Mr. Ben Godford – Coordinator (Water, Sewerage & Gas Projects)
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Budget allocation of $100,000 can be used for the $27,600 revenue requirement from Council.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
Detail of Gauge - Amby North Flood Recording Station |
D13/38739 |
Report authorised by:
Officer Report
Meeting: General 11 September 2013 |
Date: 29 August 2013 |
Item Number: 12.5 |
File Number: D13/38853 |
Subject Heading: Eulorel Road Closure and Provision of Alternative Access
Classification: Open Access
Name of Applicant: N/a
Location: Unnamed Road Reserve off Maranoa Road
Author & Officer’s Title: Michael Parker, Director - Infrastructure Services (Acting)
Executive Summary: Council at previous meetings has considered the implications of the closure of the off-alignment Eulorel Road by the land owner. The closure cut off formed access to the property “Borah”.
Alternatives have been considered, in particular a road reserve adjacent to Lot 7 on EG228 (Option 1), and a road reserve area separating Lot 12 on EG140 and Lot 1 on EG228.
At its meeting on 10 July, 2013, Council resolved not to proceed with a resolution of 23 January, 2013, which was to open Option 1 as road at the cost of AA Company.
The Alternative Option 2 was to be investigated by Council, as it was a better area for road construction, with reduced flooding problems, and it also provided access to Lot 38 on EG38 which presently gained access through a neighbouring property.
|
That Council now consider its’ position in relation to providing access to the owner of Lot 10 on C0635 and Lot 38 on EG38, now that both road possibilities have been inspected.
|
Body of Report:
The owner of “Yanco”, (Lot 7 EG228) closed the Eulorel Road through his property. The road was off alignment. This severed access to “Borah” (Lot 10 CO635).
An alternative reserve adjacent to Lot 4 COG49 (Mr. & Mrs. Bright) was considered, but came into dispute with the AA Company (Lot 10 CO635), as it was their understanding that the road would be constructed at Council’s cost (estimate $616,000), whilst Council resolved that it would be built at AA Company cost.
This dispute, and the suggestion by Mr. Max Bright that a more suitable road reserve between Lot 1 EG228 & Lot 12 EG140 should be considered, resulted in Council agreeing to consider the alternative.
This other reserve area has now been assessed by field inspection, and an estimate of $300,000 calculated to form the road and provide a gravel base through low areas.
Consultation (internal/external):
Mr. Max Bright “Karoola Park”
AA Company Commercial Manager: Mr. Michael Rhodes
Noel Kerr – Technical Officer (Engineering Services) Maranoa R/C
Kylie Fleischfresser – Coordinator (Infrastructure Planning) Maranoa R/C
Niall O’Carroll – Engineer, Maranoa R/C
Risk Assessment (Legal, Financial, Political etc.):
Cultural Heritage clearance will be necessary.
Policy Implications:
Nil
Financial Resource Implications:
Option 1 estimate $616,000
Option 2 estimate $300,000
If full costs are borne by Council
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
Photo showing gravel areas on Option 2, Map of area with property boundaries, old Eulorel Road and road reserve options. |
D13/38889 |
Report authorised by:
Photo showing gravel areas on Option 2, Map of area with property boundaries, old Eulorel Road and road reserve options. |
Officer Report
Meeting: General 11 September 2013 |
Date: 14 August 2013 |
Item Number: 13.1 |
File Number: D13/35719 |
Subject Heading: Relinquishment of Lease - Mitchell Scout Hut
Classification: Open Access
Name of Applicant: Scouts Queensland
Location: Lot 1 on M15136
Author & Officer’s Title: Tanya Mansfield, Manager-Facilities
Executive Summary: Council has been advised by Scouts Queensland that the Mitchell Scout Group hasn’t been functioning for a period of time and that Scouts Queensland wish to relinquish their arrangement with Council over part of Lot 1 on M15136 being the Mitchell Scout Hut and outbuildings in Louisa Street Mitchell. Scouts Queensland have no further interest in the buildings located on the land. |
That Council acknowledge the notification from Scouts Queensland that the Mitchell Scout Group is no longer operational and agree to Scouts Queensland relinquishing their use of part of Lot 1 on M15136 and furthermore agree that Scouts Queensland can leave in-situ existing buildings located on the land. |
Body of Report:
Scouts Queensland has traditionally had an arrangement with Council whereby its scout hut and associated outbuildings are located on part of Lot 1 on M15136. Scouts Queensland’s most recent lease with Council expired on 31 December 2005.
The Mitchell Scout Group is no longer operational and Scouts Queensland has formally advised Council that they wish to relinquish their arrangement with Council to use this land.
Scouts have a number of structures on the land including the scout hall, two door roller shed, toilet and shower block, flagpole and barbecue. Scouts have indicated that they plan to leave the buildings in-situ.
Council now holds Lot 1 on M15136 as freehold tenure. This land was purchased by the former Booringa Shire Council for the purpose of future residential development. This land is known locally as the former Mitchell Recreation Reserve.
Scouts Queensland had advised Council in 2012 that they wished to enter a new trustee lease arrangement with Council, however have now decided not to pursue a lease over this land.
Council has been recently approached by the Mitchell Rotary Club seeking a meeting place and storage area for their coldroom trailer, BBQ trailer, collapsible shade cover, jumping castle and trailer containing safety fencing. An Officer’s Report has been prepared recommending that Council enter an arrangement with the Mitchell Rotary Club in respect of these premises.
Consultation (internal/external):
Mark Brannigan, Scouts Queensland
Janine York, Department Natural Resources and Mines Roma Office
Risk Assessment (Legal, Financial, Political etc.):
This relinquishment is at the request of Scouts Queensland and should have limited risk to Council.
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Scouts Australia - Letter Requesting Relinquishment of Scout Hut Mitchell |
D13/38374 |
2View |
Mitchell Scout Hut Exterior Photos |
D13/38376 |
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Officer Report
Meeting: General 11 September 2013 |
Date: 29 August 2013 |
Item Number: 13.2 |
File Number: D13/38972 |
Subject Heading: Material Change of Use - "Motel" (26 Units & Manager's Residence) (File 2012/18398)
Classification: Open Access
Name of Applicant: Bryant Property Group Pty Ltd C/- Murray & Associates (Qld) Pty Ltd
Location: 17 - 19 Bowen Street, Roma (Lot 1 and Lot 2 on RP77270)
Author & Officer’s Title: Danielle Pearn, Coordinator - Planning
Executive Summary: This application seeks approval for a Material Change of Use “Motel” (26 Units and Manager’s Residence) on land at 17 - 19 Bowen Street, Roma QLD 4455, described as Lot 1 and Lot 2 on RP77270.
The proposed development is generally consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code. No submissions were received during the public notification period (24 May 2013 - 18 June 2013).
|
Body of Report: Refer to Attachment 1.
Consultation (internal/external):
- MRC Development Engineer (Internal)
- MRC Compliance Specialist (Internal)
- Department of Transport and Main Roads (Concurrence Agency)
- Public Notification was undertaken in accordance with the requirements of SPA.
Risk Assessment (Legal, Financial, Political etc.):
The applicant has appeal rights under SPA against any decision of Council.
Policy Implications:
The application generally accords with the policy position of the Roma Town Planning Scheme.
Financial Resource Implications:
Any conditions imposed will be at the cost of the developer.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
1View |
Body of Report |
D13/39011 |
2View |
Development Plans |
D13/39230 |
3View |
Department of Transport and Main Roads Concurrence Agency Response |
D13/25337 |
4View |
Adopted Infrastructure Charges Notice |
D13/39020 |
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Body of Report |
1.0 Background Information
The application seeks approval for a Motel consisting of 26 units and a manager’s residence located at 17 - 19 Bowen Street, Roma (described as Lot 1 and Lot 2 on RP77270).
The motel will provide two different unit types. 24 of the units will have an open living area with provision for a double bed and two of the units will incorporate an additional bedroom.
The development comprises two individual buildings with a driveway and car parking area located centrally between the units. The building located adjacent to the southern boundary of the site (on the Bowen Street frontage) containing Units 1-10, will be limited to a single storey. The northern building will be two storeys in height containing Units 11-26, the manager’s residence and reception area.
Each unit will be provided with a dedicated car parking space with an additional space for the site manager, resulting in a total of 27 spaces onsite. Vehicle access to the site will be gained via Gregory Street.
The subject site incorporates two allotments with a total area of 2016m2. The site is situated within the Residential Zone and currently occupied by two detached dwellings and ancillary outbuildings. All existing buildings will be removed from the site to facilitate the development.
The site is bound by the Warrego Highway (Bowen Street) to the south and Gregory Street to the west. An existing service station and two motels occupy the land on the opposite side of Bowen Street and Gregory Street. The site borders the Commercial Zone to the west and adjoins existing residential land uses to the north and east.
Development Site
Figure 1 – Site Locality
2.0 Definition of Use and Assessment Status:
The proposed use is defined as a "Motel" in the Roma Town Planning Scheme 2006 which is described as follows:
“Motel” means any premises used for temporary accommodation of travellers and the motor vehicles used by them and includes, if provided, any restaurant, office and/or manager’s residence on the same site. The term also includes boarding-houses, guest houses, hostels, unlicensed hotels, serviced rooms, student accommodation, or any similar use.”
The application is subject to Impact Assessment and assessed against the relevant provisions of the planning scheme, including any relevant codes. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized: s313 provides that the assessment manager must carry out the impact assessment having regard to—
(a) the State planning regulatory provisions;
(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;
(c) any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;
(d) State planning policies, to the extent the policies are not
(i) any relevant regional plan as being appropriately reflected in the regional plan; or
(ii) the planning scheme as being appropriately reflected in the planning scheme;
(e) any applicable codes in the following instruments—
(i) a structure plan;
(ii) a master plan;
(iii) a temporary local planning instrument;
(iv) a preliminary approval to which section 242 applies;
(v) a planning scheme;
(f) if the assessment manager is an infrastructure provider—the priority infrastructure plan.
There is no conflict with these provisions of the Sustainable Planning Act 2009.
Public Notification was carried out from 24 May 2013 to 18 June 2013. No submissions were received during this period.
3.0 Assessment against the Planning Scheme:
The Desired Environmental Outcomes (DEOs) are based on ecological sustainability and are the basis for the measures of the planning scheme. The DEOs are examined below:
(a) Environment
(i) The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.
The subject site is not in proximity to any environmentally significant areas, including wetlands, habitats, corridors and open spaces, and the proposed development will not adversely impact the natural environment. The proposal will incorporate landscaping along the site frontages, which will contribute positively to the visual amenity of the site as viewed from the street.
(ii) Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.
The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip.
(iii) Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.
The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality.
(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.
The site is not identified as being in proximity to a place of historical, cultural or social significance.
(b) Economic
(i) Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing Central Business District.
The development will provide additional accommodation options for itinerant workers and tourists. The proposal will not compromise the location of business and commercial development within the Commercial Zone.
(ii) The Central Business District (CBD) or inner core of the Commercial Zone is intended to contain the more intensive commercial uses. Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.
The proposed motel is located on the periphery of the Commercial Zone in close proximity to two existing motels adjacent to the Warrego Highway. The proposal is consistent with the preferred location of Motels in Roma and will not compromise the ability of the CBD to contain intensive commercial uses.
(iii) Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.
The development incorporates 29 on-site car parking spaces to cater for the travelling public and resident manager, and minimise on-street parking. Landscaping is proposed along all site boundaries to contribute positively to the visual amenity of the site and screen the proposed development from adjoining residential land uses.
(iv) Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.
The proposed development will support both tourism and resource industries by providing accommodation opportunities for itinerant workers and tourists visiting Roma.
(v) Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.
The proposed development will support the growth of the town as a regional centre, which will increase the town’s potential to capitalise on the economic and social benefits of tourism.
(c) Community Well-Being & Lifestyle
(i) Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.
The proposed development is located in an established urban area and has convenient access to roads, services and appropriate infrastructure.
(ii) Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.
Access to the development site will be obtained via a new crossover to Gregory Street which caters for traffic associated with existing commercial and residential land uses located on both sides of the street. The Department of Transport and Main Roads have imposed conditions of approval to address the impact of the development on the State-controlled road network due to the site bordering the Warrego Highway to the south. Acoustic fencing will be constructed to two metres in height on the southern boundary of the site to mitigate adverse noise impacts from the road corridor.
The proposed development is not located in proximity to rail, water cycle or major electricity infrastructure and will not adversely impact on the operation of these networks.
(iii) Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.
The proposal is for a Motel located on the border of the Residential Zone. The site adjoins the Commercial Zone immediately to the west and the Warrego Highway (Bowen Street) to the south. The development is consistent with existing land uses in proximity to the site and is located within convenient walking distance of a range of services and facilities in the town centre. Residential amenity will be maintained through the provision of sufficient on-site parking spaces, vehicular access, landscaping and boundary fencing.
(iv) The adverse effects from natural and other hazards, including bushfires are minimised.
The site is located within an established urban area and is not identified as being subject to natural or other hazards.
(v) The range of housing types, services and facilities meets the needs of the community and other uses.
The proposal is for a Motel comprising of 26 units and a manager’s residence. The development will increase the range of housing by providing accommodation for itinerant workers and tourists visiting Roma.
(vi) Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.
The development incorporates provision for a total of 29 on site car parking spaces to reduce the potential impact of on-street car parking on Gregory and Bowen Streets. Screen fencing and landscaping will be established adjacent the northern and eastern boundaries of the site to reduce potential noise and lighting impacts on the adjoining residential land uses. Conditions of approval will restrict the luminance of onsite lighting to further preserve amenity and privacy for adjoining land uses.
Landscaping will be established adjacent to both street frontages of the development to positively contribute to the amenity of the site and broader streetscape.
Overall Outcomes for Urban Area Code
The Urban Area Code identifies overall outcomes providing direction about relevant assessment issues. The overall outcomes for the Urban Area Code are the purpose of the code. The overall outcomes sought for the Urban Area are the following:
(a) Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area.
The proposed development will support the expansion of business, industrial, tourist, community and recreation activity in the local government area by providing accommodation opportunities for itinerant workers and tourists.
(b) Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area.
The development site is located on the periphery of the Residential Zone, immediately adjacent the Commercial Zone to the west and Warrego Highway to the south. The development is in close proximity of existing motels and is consistent with the preferred location of motels in Roma. The development will not compromise the consolidation of business and commercial development in the town CBD.
(c) The residential and heritage character and amenity of the Urban Area is retained.
The proposed development will be limited to two storeys in height which is consistent with the bulk and scale of premises in the immediate locality. The development will be setback from site boundaries allowing provision for a landscaped buffer between the adjoining land uses and roadways. The development is located in close proximity to existing motels and is consistent with development along Bowen Street.
Conditions of approval will require the incorporation of building design features to contribute positively to the character of the development and ensure the streetscape and local amenity are protected and enhanced.
(d) Safe and convenient access for pedestrians and cyclists is maintained and enhanced.
The proposed development will maintain a high level of amenity and permeability along pedestrian pathways adjacent the Gregory Street and Bowen Street frontages of the site through landscaping and appropriately located and safe vehicle access.
(e) Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land.
The site is not located in proximity to Good Quality Agricultural Land.
(f) Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact.
The proposed use is not defined as residential development, nevertheless the premises is setback from site boundaries and will be acoustically fenced along Bowen Street to minimise potential noise impacts of traffic on the State-controlled road corridor. The development site is well separated from rail corridors.
(g) Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices.
The proposed development is for a Motel for the accommodation of tourists and itinerant workers. The site is located in close proximity to the town centre and will provide visitors with convenient access to community services and facilities. The proposed use is consistent with existing land uses in the immediate locality.
(h) The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity.
The site is currently serviced by physical infrastructure including water, sewerage, roads and electricity.
(i) Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas.
The proposed development is located in an established urban area with efficient and equitable access to social infrastructure.
(j) Industrial development is located in the Industrial Zone of the town (see maps in appendices).
The proposal is not for industrial development.
(k) Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in a sustainable manner consistent with the amenity and character of the area concerned.
The proposal is not for industrial development.
(l) Small scale business, community and emergency services are provided for the needs of the local community.
The proposed development is for a Motel that will provide accommodation options for itinerant workers and tourists visiting Roma. This development will accommodate visitors to the town within walking distance of the commercial area and will contribute to the growth of small scale businesses in the community.
(m) All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.
The proposal is for a Motel located on the periphery of the Residential Zone, adjoining the Commercial Zone to the west and Warrego Highway to the south. The development is in close proximity to existing motels and is consistent with the preferred location of motels in Roma. Conditions of approval will be imposed to maintain residential amenity for adjoining land uses.
The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—
Urban Area Code
Performance Criteria |
Assessment responses |
(i) A. For all the Town Zone |
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1. Infrastructure |
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PC 1 Electricity Premises are provided with a supply of electricity adequate for the activity. |
The proposed development is in a well established urban area serviced by reticulated electricity infrastructure. |
PC 2 Water Supply Premises are provided with an adequate volume and supply of water for the activity. |
The proposed development is in a well established urban area serviced by reticulated water supply. |
PC 3 Effluent Disposal To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water. |
The proposed development is in a well established urban area serviced by reticulated sewerage infrastructure. |
PC 4 Stormwater/Inter-Allotment Drainage Stormwater is collected and discharged so as to: (a) protect the stability of buildings or the use adjacent land; (b) prevent the waterlogging of nearby land; and (c) protect and maintain environmental values. |
Stormwater will be collected treated onsite prior to being discharged to the legal point of discharge on Gregory Street and Bowen Street. An underground water storage tank will be installed onsite to retain stormwater flows in excess of pre-development flows. Conditions of approval will require site stormwater to be managed in accordance with Schedule 6: “Standards for Stormwater Drainage”. |
PC 5 Vehicle Access Vehicle access is provided to a standard appropriate for the use. |
Vehicle access to the site will be provided via a two-way crossover to Gregory Street, constructed to a standard adequate for the use in accordance with conditions of approval.
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PC 6 Density The density of residential activities does not impact adversely on the residential amenity of the town. |
N/A – The proposed development is not for a Dwelling House.
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PC 7 Parking and Manoeuvring Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians. |
The proposed development will include a total of 28 onsite car parking spaces and exceeds the minimum parking requirements for a Motel as per Schedule 2: Standards for roads, car parking, access and manoeuvring areas in the Roma Town Planning Scheme.
A line-marked service vehicle (SRV) parking bay and bus parking bay will be provided in the driveway area adjacent to the Motel reception area and at the eastern end of the internal driveway respectively. Both the SRV and bus parking spaces are not anticipated to impact on the function of visitor parking spaces as they will be occupied for only short periods of time for the purpose of pick up and delivery.
The development incorporates sufficient manoeuvring areas to allow cars to exit onsite parking spaces and access the roadway in forward direction.
Both service vehicles and buses will need to make a reversing manoeuvre to exit the site, however the location of the vehicle access will be appropriately setback from the Warrego Highway intersection in accordance with the Department of Transport and Main Roads requirements. |
PC 8 Roads All weather road access is provided between the premises and the existing road network. |
A concrete driveway crossover will be constructed on Gregory Street to provide all weather access between the development and existing road network. |
PC 9 State Controlled Roads State Controlled Roads are maintained and enhanced as a link between major centres. |
The proposed development will not gain access from a State Controlled Road. |
PC 10 Development Adjacent to State Controlled Roads Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link. |
The development site is located adjacent to the Warrego Highway (Bowen Street), being a State-controlled road, however vehicle access will be provided solely via Gregory Street. The Department of Transport and Main Roads has assessed the impacts of the development on the State-controlled road network and imposed conditions of approval to preserve the integrity of the highway as a commuter link. |
PC 11 Noise Sensitive Development Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity. |
Conditions of approval will require the installation of acoustic fencing adjacent the southern boundary of the site adjoining the Warrego Highway, to mitigate road traffic noise impacts.
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PC 12 Development in the Vicinity of Aerodrome Development (a) does not adversely affect the operation of the aerodrome; (b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and (c) does not restrict the future operational demands of the aerodrome. |
N/A - The proposed development is not in the vicinity of the aerodrome. |
PC 13 Development in the Vicinity of Aerodrome The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of: (a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface; (b) attracting birds or bats to the area which could cause or contribute to bird strike hazard; (c) providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots; (d) interfering with navigation or communication facilities; (e) emissions that may affect pilot visibility or aircraft operations; or (f) transient intrusions into the aerodromes operation space. |
N/A - The proposed development is not in the vicinity of the aerodrome. |
PC 14 Gas and Oil Pipelines Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised. |
The subject site is located in an established urban area and is located an appropriate distance from pipelines. |
PC 15 Refuse Tips and Effluent Treatment Plants Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised. |
N/A - The subject site is not in proximity to refuse tips and effluent treatment plants. |
PC 16 Rail Corridors Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.
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The proposed development is not within 100 metres of existing or proposed rail corridors. |
PC 17 Noise Attenuation Development adjoining the rail corridor is protected from the impact of noise. |
N/A – The proposed development does not adjoin a rail corridor. |
2. Environment |
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PC 18 Watercourses Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment. |
N/A – The site is not located in proximity to watercourses. |
PC 19 Protected Areas Development is undertaken to ensure areas of significant biodiversity and habitat value are protected. |
N/A – The proposed development is not in proximity to areas of significant biodiversity and habitat value. |
PC 20 Flooding Premises are designed and located so as: (a) not to adversely impacted upon by flooding; (b) to protect life and property; and (c) not to have an undesirable impact of the extent and magnitude of flooding. |
The development site is not mapped as being affected by a 1 in 100 year flood event.
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PC 21 Air Emissions Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses. |
The proposed development is not of a nature to cause environmental harm or nuisance from air emissions. |
PC 22 Noise Emissions Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses. |
The proposed development is for a Motel comprising of 26 units and a manager’s residence and is expected to generate negligible noise emissions.
Minimal openings will be provided on the northern and eastern building elevations and screen fencing will be established on these boundaries to further minimise potential noise impacts on adjoining residential land uses. |
PC 23 Water Quality The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for: (a) the biological integrity of aquatic ecosystems; (b) recreational use; (c) supply as drinking water after minimal treatment; (d) agricultural use; or Industrial use; and (e) Minimises nuisance or harm to adjoining land owners. |
Site stormwater will be collected and treated prior to being discharged to the kerb and channel in Gregory Street and Bowen Street.
The development will be connected to the reticulated sewerage system and does not require any onsite effluent disposal.
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PC 24 Excavation and Filling Excavation and filling of land ensures: (a) that both the amenity and safety of users of the site and adjacent land holdings; and (b) soil erosion is kept to a minimum with remedial works. |
Conditions of approval will require any filling and excavation to be undertaken in accordance with Schedule 7: “Standards for Construction Activity”. |
PC 25 Construction Activities Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction. |
Conditions of approval will require soil erosion and sediment controls to be implemented during construction to prevent off-site transfer of sediment and ensure the protection of environmental values.
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PC 26 Bushfire Hazard Area Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through: (a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and (b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation. |
N/A - The development site is not mapped as containing a Medium or High Bushfire Hazard Area. |
PC 27 Character Buildings Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place. |
N/A – The site is not located adjacent to buildings identified as heritage or character buildings. |
PC 20 Cultural Heritage The significance of known places of indigenous and/or cultural heritage value is retained. |
The site is not in proximity to known places of indigenous and/or cultural heritage value. |
A. B. For the Residential Zone |
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B. a) Residential Development – Dwelling House, Dual occupancy and Accommodation Units |
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PC 29-32
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N/A – The proposed development is for a Motel. |
b) Residential Development – Outbuildings |
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PC 33 Residential Outbuildings Residential amenity is to be maintained. |
N/A – The proposed development does not incorporate residential outbuildings. |
For Non Residential Activities located in the Residential Zone. |
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PC 34 Location Non Residential Activities are located so as: (a) Not to impact adversely on the residential amenity of the residential Zone; (b) Not to prejudice the consolidation of like non residential activities in other more appropriate areas; and (c) Not to prejudice the landscape values of the town. |
The proposed Motel is considered to be appropriately located in close proximity to community services and facilities in the Roma Town Centre. The development site is consistent with the location of existing motels adjacent to the highway and in proximity to the Roma CBD and therefore will not prejudice the consolidation of like uses.
Conditions of approval will be imposed to maintain residential amenity through the provision of sufficient on-site parking spaces, vehicular access, landscaping, building design features and screening and acoustic boundary fencing. |
PC 35 Scale Non Residential Activities are of an appropriate scale to protect the residential amenity of the residential Zone, and do not prejudice the operation and viability of other uses or activities in the residential Zone or other Zones. |
The development incorporates a single storey and two storey building with a gross floor area of approximately 1,080 square metres. Together the proposed buildings will occupy approximately 33% of the total site area. The development is in keeping with the scale and character of existing land uses in the area. Amenity provisions will be conditioned as part of the approval to ensure residential amenity is maintained for adjoining residential uses.
The location of the site is consistent with existing motels in Roma and will not prejudice the operation and viability of other uses or activities in the Residential Zone or other zones. |
PC 36 Operation Non Residential Activities are operated so as to ensure that the activities do not impact adversely on residential amenity. |
The building design incorporates minimal openings to the northern and eastern elevations that adjoin residential land uses. Access to the motel units and onsite car parking area is located centrally between the two buildings to maintain privacy for adjoining residents and minimise potential noise emissions.
Noise from on-site activities including vehicle manoeuvring and parking will be further minimised through the use of screening and acoustic fencing along site boundaries. |
I C. For the Commercial Zone |
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PC 37 Character The commercial area is enhanced with uses of a business nature or those which complement the commercial and retail character of the town centre.
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The proposed use is consistent with existing land uses located within the Commercial Zone on the opposite side of Gregory Street to the east of the site. Amenity provisions will be imposed as conditions of approval to ensure the development is complimentary to, and enhances the amenity of town area. |
PC 38 Streetscape Buildings and structures within the commercial area compliment the architectural character of the streetscape. |
Conditions of approval will require the development to incorporate building design features that compliment and enhance the amenity of the streetscape and broader locality. |
PC 39 Amenity The operation of commercial activities is not unduly affected by the proximity of residential dwellings. |
The proposed development is consistent with existing land uses (Bryants Motel and Starlight Motel) located within the Commercial Zone on the western side of Gregory Street and will not prejudice the operation of Commercial activities in proximity to the site.
The proposed buildings will be setback from site boundaries and buffered from adjoining land uses and roads by landscaping and fencing. Conditions of approval will require screening fencing to be established to a height of 2.0 metres along the northern and eastern boundaries of the site adjoining residential land uses. |
PC 40 Scale Development is at a scale which protects the amenity of the area. |
Together the motel units and manager’s residence will occupy approximately 33% of the total site area and are limited to a maximum height of two storeys, in keeping with the scale and character of the area. |
PC 41 Setbacks and Boundary Clearances Buildings and Structures are located to ensure the local character and streetscape are protected and enhanced. |
The building setbacks from site boundaries will be landscaped to buffer the development from adjoining land uses and roads, and enhance the visual amenity of the development when viewed from the street.
Conditions of approval will restrict the construction of any carports beyond the setback of the motel units and manager’s residence from the Gregory Street frontage of the site. |
PC 42 Lighting Lighting is designed in a manner to ensure ongoing amenity and safety in the commercial area whilst ensuring surrounding areas are protected from undue glare or lighting overspill. |
Conditions of approval will be imposed to ensure site lighting does not exceed 8.0 lux at 1.5metres from beyond the site boundary.
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PC 43 Landscaping Landscaping is designed and established in a manner which achieves high quality frontage and contributes positively to the streetscape character. It is located to avoid interference with electricity infrastructure items and provides for maintenance access to any on site public utility infrastructure. |
Landscaping comprising a mix of trees, shrubs and groundcovers, will be established internally within the site adjacent to all property boundaries providing a buffer between adjoining land uses and roads. Site landscaping will contribute positively to the streetscape character. |
PC 44 Operating Hours Development is operated in such a manner that ensures that the local amenity is protected.
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Vehicle and pedestrian access to the units and car parking will be located centrally between the motel buildings and therefore separated from the adjoining residential properties to the north and east of the site. Screen fencing will be established to a height of 2.0 metres along the northern, eastern and southern boundaries of the site. The fencing construction will incorporate noise and light attenuating materials along the eastern boundary of the site at the end of the internal car parking area.
Noise emissions generated from the proposed use are anticipated to have lesser impact on adjoining residences than road traffic noise associated with the Warrego Highway adjacent to the site. |
PC 45 Delivery of Goods The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas. |
All vehicle access, parking and manoeuvring areas will be located centrally between the two buildings established on site and therefore will be appropriately separated from the residential property to the north. Acoustic fencing will be constructed along the eastern side boundary adjacent the car parking area, to mitigate potential noise and light impacts on the adjoining residential premise. |
I D. For the Industrial Zone |
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PC 47-55 |
Not Applicable – The proposed development is not located in the Industrial Zone. |
I E. For the Open Space and Recreation Zone |
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PC 56-62 |
Not Applicable – The proposed development is not located in the Open Space and Recreation Zone. |
F. For the Rural Residential Zone |
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PC 63-64 |
Not Applicable – The proposed development is not located in the Rural Residential Zone. |
G. For the Special Uses Zone |
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PC 65-67 |
Not Applicable – The proposed development is not located in the Special Uses Zone. |
G. H. Specific Land Uses |
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PC 68-70 - Caretaker’s Residence |
Not Applicable – The proposed development is for a Motel. |
PC 71-74 - Community Use |
Not Applicable – The proposed development is for a Motel. |
PC 75-77 - Home Based Business |
Not Applicable – The proposed development is for a Motel. |
PC78-81 - Host Home Accommodation |
Not Applicable – The proposed development is for a Motel. |
PC 82 - Service Station |
Not Applicable – The proposed development is for a Motel. |
PC 83 - Telecommunication Facility |
Not Applicable – The proposed development is for a Motel. |
4.0 Assessment Summary:
Although the planning scheme requires Impact Assessment for the proposed use, the development is not in conflict with the intent of the Roma Town Planning Scheme. The development is consistent with the preferred location of motel developments in Roma and will provide additional accommodation opportunities for the tourists and itinerant workers. The development will be conditioned to ensure the character and amenity of both the commercial and residential area is protected and enhanced.
The Department of Transport and Main Roads response dated 5 June 2013 includes conditions, which will form part of the approval (refer Attachment 3).
Subsequent approval for Building Works and Plumbing and Drainage Works will be required.
Adopted Infrastructure Charges Notice |
ADOPTED INFRASTRUCTURE CHARGES NOTICE
Issued by Maranoa Regional Council in accordance with:
1. Section 648F of the Sustainable Planning Act 2009
2. State planning regulatory provision (adopted charges) 2012
3. Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges), 2012 – effective 26 September 2012
4. Development Approval 2012/18398 for a Material Change of Use - “Motel” (26 Units and Manager’s Residence) situated at on land at 17 – 19 Bowen Street, Roma 4455 and described as Lot 1 & 2 on RP77270.
(a) The amount of the charge:
$174,000.00 is payable as infrastructure charges.
This is based on an adopted charge of $7,500.00 per 1-2 bedroom suite and $10,500 per 3 bedroom suite.
A discount of $42,000 is applicable based on the monetary equivalent of the existing lawful use of the premises.
(b) The land to which the charge applies:
This charge is levied in respect of a Development Approval for a Material Change of Use - “Motel” (26 Units and Manager’s Residence) situated at on land at 17 – 19 Bowen Street, Roma 4455 and described as Lot 1 & 2 on RP77270.
(c) The person to whom the charge must be paid:
Chief Executive Officer,
Maranoa Regional Council
(d) When the charge is payable:
Prior to commencing construction of the approved development.
(e) If the local government has, under its adopted infrastructure charges resolution, provided for the charge to increase, an additional amount, worked out in compliance with section 648D(10)(b) of the Sustainable Planning Act 2009, is payable on the day the charge is paid:
The Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges) 2102 – effective 26 September 2012, provides for increases in charges to be made in accordance Section 7 of that Resolution. The increases are related to the Consumer Price Index (all Groups) for Brisbane.
ADVICE ABOUT THIS ADOPTED INFRASTRUCTURE CHARGES NOTICE (AICN)
When does an AICN lapse?
An AICN lapses if the corresponding development approval or compliance permit stops having effect.
Negotiated AICN
A person who receives an AICN may make a written representation (e.g. a letter, facsimile or email) about the AICN to the entity that gave the notice (i.e. local government or a water distributor retailer) (Chapter 8, Part 4 of the Sustainable Planning Act 2009 (SPA)). If the entity agrees with any of the representations, the entity will issue a negotiated AICN which replaces the original notice.
SPA also provides for representations to be made about decision notices under Chapter 6, Part 8. Where a negotiated decision notice affects the amount of an adopted infrastructure charge, the local government may issue a new AICN to replace the original notice (section 364 of the SPA).
A representation about an AICN or a decision notice must be started during the period within which the person may make an appeal about the AICN or the decision notice.
Permissible change and an AICN
A permissible change, is a minor change to a development approval that would not result in a substantially different development (section 367 of the SPA). An AICN, or negotiated AICN, cannot be issued as part of the process for a permissible change to a development approval. In this regard, a permissible change to a development approval should not result in a change that warrants a new AICN.
Making an appeal about an AICN
A person, who is given an AICN or negotiated AICN and is dissatisfied, may appeal to the Planning and Environment Court (Court) against the notice, under section 478 of the SPA. An appeal against an AICN or a negotiated AICN can only be about:
whether a charge in the notice is so unreasonable that no reasonable relevant local government, state infrastructure provider or coordinating agency could have imposed it; or
an error in the calculation of the charge.
A person has 20 business days to start an appeal against an AICN or negotiated AICN.
Another way to appeal against an AICN or negotiated AICN is the Building and Development Dispute Resolution Committee (Committee). The Committee provides an accessible, affordable and timely service for members of the public not satisfied with decisions made by local governments and private certifiers. Errors in the calculation of the charge can be appealed to the Committee, under section 535 of the SPA.
An appeal against an AICN or negotiated AICN, to either the Court or the Committees, is not an appeal against a development application, development approval, compliance assessment or compliance permit. As such, an appeal does not affect the period in which the corresponding development approval or compliance permit takes effect and lapses.
FOR YOUR REFERENCE:
Extract from the Sustainable Planning Act 2009- Section 478
478 Appeals about particular charges for infrastructure
(1) This section applies to a person who has been given, and is dissatisfied with—
(a) an infrastructure charges notice, regulated infrastructure charges notice, adopted infrastructure charges notice or regulated State infrastructure charges notice; or
(b) a negotiated infrastructure charges notice, negotiated regulated infrastructure charges notice, negotiated adopted infrastructure charges notice or negotiated regulated State infrastructure charges notice.
(2) The person may appeal to the court against the notice.
(3) An appeal against a notice mentioned in subsection (1) must be started within 20 business days after the day the notice is given to the person.
(4) An appeal under this section may only be about—
(a) whether a charge in the notice is so unreasonable that no reasonable relevant local government, State infrastructure provider or coordinating agency could have imposed it; or
(b) an error in the calculation of the charge.
To see details of other sections of the Sustainable
Planning Act 2009, you can go to the legislation section of the
Queensland Government website. The following internet link may assist: http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf
(5) To remove any
doubt, it is declared that an appeal under this section can not be about the
methodology used to establish an adopted infrastructure charge or the charge in
a relevant infrastructure charges schedule, regulated infrastructure charges
schedule or regulated State infrastructure charges schedule.
Officer Report
Meeting: General 11 September 2013 |
Date: 3 September 2013 |
Item Number: 13.3 |
File Number: D13/39997 |
Subject Heading: Interest in Purchasing Council Land in Wallumbilla
Classification: Open Access
Name of Applicant:
Location: Lot 12 on W40914
Author & Officer’s Title: Tanya Mansfield, Manager-Facilities
Executive Summary: Council has received interest in purchasing vacant land at 38 Hill Street Wallumbilla being Lot 12 on W40914. Council’s direction is sought as to the disposal of this land. If sold the land would be subject to normal building and planning requirements. |
That Council offer for sale by tender Lot 12 on W40914 located at 38 Hill Street Wallumbilla. |
Body of Report:
Council has received interest in purchasing vacant land at 38 Hill Street Wallumbilla being Lot 12 on W40914. This land is a triangular shaped block located on the corner of Hill Street and Houston Road Wallumbilla.
The lot has area of 0.411 hectares being 4110 m2 or 1 acre.
The Local Government (Finance, Plans and Reporting) Regulation 2010 provides for a process that Council must follow before it can enter a contract of sale. Under the definitions of the regulation, land is classified as a valuable non-current asset.
In accordance with section 176 of the regulation, a local government cannot enter into a valuable non-current asset contract unless it first-
(a) Invites written tenders for the contract under section 177; or
(b) Offer the non-current asset for sale by auction.
If Council elects to dispose of this land, the next step will be to notify the persons who have expressed interest in the land of Council’s decision. In accordance with the Local Government Act, advertising will then commence inviting tenders to purchase the land with tenders being open for 21 days. Tenders will then be tabled at Council Meeting for decision.
Consultation (internal/external):
Rob Hayward, Director Development, Facilities and Environmental Services
Keith Cherry, Water Foreman Yuleba
Risk Assessment (Legal, Financial, Political etc.):
Council will need to consider its future land requirements.
Policy Implications:
Direction is sought on Council’s future plans for this land.
Financial Resource Implications:
Sale of this land will also result in Council receiving rates payable on the land. In addition Council will receive income from sale of the land.
Current vacant land for sale in Wallumbilla includes:-
Address |
Size of Lot |
Listed Price |
May Street, Wallumbilla |
1,012m2 (2 vacant blocks) |
$35,000 |
Lot 12-13 South Road |
4,000m2 |
$70,000 |
10 May Street |
2,023m2 |
$75,000 |
Stake Yard Road |
40 acres |
$160,000 |
If Council elects to offer the land for sale, a valuation will be obtained and presented to Council with the tendered prices.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Map - Lot 12 on W40914 |
D13/38526 |
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Officer Report
Meeting: General 11 September 2013 |
Date: 3 September 2013 |
Item Number: 13.4 |
File Number: D13/40002 |
Subject Heading: Proposed Retention of Public Toilets
Classification: Open Access
Name of Applicant:
Location: Arthur Street Roma
Author & Officer’s Title: Tanya Mansfield, Manager-Facilities
Executive Summary: In accordance with Council’s Operational Plan 2013/14, Council is in the process of planning and calling for tenders to construct a new public toilet block in the car park in Arthur Street Roma.
The Roma Central Business District Advisory Committee has asked Council to reconsider its plans to demolish the public toilets near the corner of McDowall and Arthur Streets Roma with the intention being for two sets of amenities to be available in this area.
This report was originally presented to Council meeting on 14 August 2013 with the result being Council requesting more detailed costings. These costings have now been prepared and are submitted for consideration.
Council is requested to consider the Advisory Committee’s request. |
That Council proceed with its plans to construct new public amenities in the Arthur Street car park, and consider its position to retain or demolish the existing amenities near the corner of McDowall and Arthur Streets Roma. |
Body of Report:
In accordance with Council’s Operational Plan 2013/14, Council is in the process of planning and calling for tenders to construct a new public toilet block in the car park in Arthur Street Roma. After the new public toilets are constructed, it was the intention to demolish the existing toilets near the corner of McDowall and Arthur Streets Roma.
The Roma Central Business District Advisory Committee has asked Council to reconsider its plans to demolish the public toilets in Arthur Street Roma, with the intention being to have two sets of public toilets within this vicinity.
Neil Heyer, Council’s Specialist – Minor Building Projects and Inspections has inspected the existing toilet block and provided the following comparative estimates to either (a) renovate the facility or (b) demolish.
(a) Cost of Refurbishment including Contingencies. This will make the building compliant.
$60,000 |
(b) Cost to Demolish, Remove and Make Good
$27,500 |
The removal of the toilet block will also create approximately 3 – 4 additional car parks.
Consultation (internal/external):
Roma Central Business District Advisory Committee
Cr. David Schefe
Rob Hayward, Director Environment and Planning
Neil Heyer, Council’s Specialist – Minor Building Projects and Inspections
Risk Assessment (Legal, Financial, Political etc.):
Potential financial risk for unbudgeted expenditure. Potential moderate risk to reputation resulting from complaints from the public and some adverse publicity.
Policy Implications:
Council’s newly adopted Operational Plan 2013/2014 – Section 2.4 Facilities – includes the project Roma Public Toilets (Replacement of Arthur Street Amenities). If Council elects to retain and refurbish the existing Arthur Street Toilets, it will be necessary for Council to amend its Operational Plan.
Financial Resource Implications:
Potential unbudgeted cost for refurbishment of the existing Arthur Street Public Toilets $60,000.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
Nil.
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Officer Report
Meeting: General 11 September 2013 |
Date: 3 September 2013 |
Item Number: 13.5 |
File Number: D13/40006 |
Subject Heading: Request for Meeting and Storage Space
Classification: Open Access
Name of Applicant: Rotary Club of Mitchell
Location: Lot 1 on M15136
Author & Officer’s Title: Tanya Mansfield, Manager-Facilities
Executive Summary: The Rotary Club of Mitchell has expressed interest in entering an arrangement with Council to use the hall, shed and associated buildings located on Lot 1 on M15136 in Mitchell. These buildings have been recently relinquished by Scouts Australia. The Rotary Club of Mitchell proposes to use the buildings as a meeting place and for storage for their equipment. |
That Council enter a user agreement with the Rotary Club of Mitchell for use of the buildings located on Lot 1 on M15136 for a period of five (5) years with the Rotary Club of Mitchell to be responsible for electricity connection and use, contents insurance and maintenance of the building. |
Body of Report:
The Rotary Club of Mitchell has requested permission to use the hall and associated outbuildings located on Lot 1 on M15136. The Club are seeking a meeting place and storage area for their coldroom trailer, BBQ trailer, collapsible shade cover, jumping castle and trailer containing safety fencing. The Club currently stores their equipment in a shed at the Mitchell Showgrounds, and need to relocate their equipment at show time and other occasions when the shed is required by the Mitchell Show Society.
The club pay no rent to Council currently and wish to pay nominal rent only if permission is provided for them to move to this new facility.
In correspondence to Council dated 5 August 2013, the Rotary Club expressed interest in the soon to be vacated Mitchell SES Shed. They have since identified that the buildings on Lot 1 on M15136 are more suitable to their requirements.
Scouts Australia have recently advised Council that they wish to relinquish their arrangement with Council to use this land and plan to leave the buildings in-situ.
There are a number of structures on the land including a small hall, two door roller shed, toilet and shower block, flagpole and barbecue.
Council now holds Lot 1 on M15136 as freehold tenure. This land was purchased by the former Booringa Shire Council for the purpose of future residential development. This land is known locally as the former Mitchell Recreation Reserve.
A short term arrangement is recommended as Council may wish to reconsider the future positioning of these buildings when Lot 1 on M15136 is developed for residential housing.
Consultation (internal/external):
Keith Everett, President Mitchell Rotary Club
Risk Assessment (Legal, Financial, Political etc.):
Potential for adverse publicity if Council doesn’t agree to the request. The Facilities Division of Council are not aware of other organisations in Mitchell seeking use of Council facilities.
Policy Implications:
If agreed to, this arrangement will need to be included in Council’s Community Grants and Ongoing Assistance Program.
Financial Resource Implications:
Council has not received any income from Scouts from their use of this site. It is proposed that Council continue to pay for water and rates, and cover the building under its property insurance. The Rotary Club of Mitchell to be responsible for maintenance of the building, contents insurance and electricity. No rental to be charged in recognition of the Rotary Club’s contribution to the community.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
1View |
Letter Mitchell Rotary Club |
D13/39985 |
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Officer Report
Meeting: General 11 September 2013 |
Date: 9 April 2013 |
Item Number: 13.6 |
File Number: D13/40035 |
Subject Heading: Council Controlled Lands Clean Up
Classification: Open Access
Name of Applicant: Environmental Health Branch
Location: Roma
Author & Officer’s Title: Vincent(Vince) Stephens, Environmental Health Officer
Executive Summary:
Council has received a number of complaints from customers in reference to the visual status and lack of public access to stock route land located on the southern side of Hill Street, Wallumbilla, between rural and urban allotments.
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Council endorse actions stated Part 5 Enforcement, of Local Law No.1 (Administration) 2011, for the clean-up of the stock route land located from Houston’s Road west to Hill Street in Wallumbilla, at a cost of approximately six thousand dollars ($6000.00) to Council should Item 3 be required to occur.
3. Should the items still remain on the stock route at the end of the Compliance Notice timeframe, Council may seize, (dismantle if necessary) and impound the materials.
Set the prescribed fee for the implementation of the clean up process for the section of stock route from Houston’s Road west to Hill Street, Wallumbilla at six thousand dollars ($6000.00).
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Body of Report:
Council has sought assistance from a resident of Wallumbilla, who owns matter stored on stock route land located at the rear of their property from Houston’s Road west along the public land corridor (nestled in between rural and urban land) to approximately Hill Street, Wallumbilla, to remove the matter from the stock route.
The matter stored on public land is made up of an assortment of machinery, equipment, materials and a conglomerate of fencing with all such matter either deposited, erected and/or stored on the land commonly known as stock route land.
On each occasion the owner and sibling have defied Council Officers in their attempt to have these items removed, by their claims of not being physically capable of conducting the remedial works themselves or not having the financial means to pay person/s to carry out the remedial works. It has been identified, that more and more material is being purchased and/or gathered and stored on the public land.
The owner’s residential urban land located on Hill Street, Wallumbilla, has also been identified with innumerable items scattered throughout the 2000 m2 allotment. This situation has also been the subject of requests to Council for the land to be cleaned up to a visual status acceptable to the community. However, this matter will be dealt with through Council’s urban land clean up process.
Maranoa Regional Community has an expectation that Council will monitor and maintain Council Controlled Lands in accordance with the requirements of the Local Law No.3 (Community and Environmental Management) 2011 which incorporates the overgrown and unsightly provisions. Council’s current process commences with a Remedial/Compliance Notice sent to landowners seeking them to carry out work such as mow yards to eliminate long grass, remove excessive vegetation, clean up unsightly accumulations of materials, as such, it is important that Council be seen to comply with the Local Law as well as lead by example, meeting the communities expectation.
In this instance, it is not Council’s possessions and/or materials and or matter that is spread throughout a section of the stock route. However, the Wallumbilla community is aware the materials/matter is on the stock route, and the community knows the ownership of the materials/matter, and the community is seeking Council to take action to have such materials/matter removed from this section of public land.
On Tuesday 23rd July 2013, a routine overgrown/unsightly inspection of Wallumbilla urban premises as well as the stock route between Houston’s Road and Hill Street was conducted. As a result of these inspections a number of Remedial/Compliance Notices were sent to landowners or responsible persons requesting action to be completed by Friday 9th August 2013.
When the owner of the matter stored on the stock route received Council’s Remedial/Compliance Notices, that person contacted a number of elected members and/or Council officers to discuss the requirements stated in the notice received. Subsequent to such discussions, an on-site meeting was conducted on Monday 19th August 2013, jointly with a delegated officer of Council, a nominated Carer – person from Queensland Carers, the owner of the matter as well as their nominated sibling, to discuss Council’s requirements.
During these discussions, the person admitted to being the owner of the matter stored on the stock route. The owner stated their inability to clean-up the stock route by removing their possessions due to age and agility, or paying someone to clean-up the stock route on their behalf due to their financial status, however, the person indicated they may be in a position to purchase the land where their belongings were being stored, if it was available.
During the meeting, a joint inspection of the stock route land was conducted by Council’s delegated officer, the Queensland Carers employee and the owner/s of the matter. Photographs were taken by Council’s delegated officer, of all the visual items stored and/or erected on the land. Upon completion of the meeting, it was clear that the owner of the matter was not mutually agreeable to clean up the matter being stored on the stock route, as such Council’s delegated officer advised of the process that would be implemented to ensure such land was clean of matter and safe for all users of such land.
Process to clean up stock route land.
The process to be implemented by Council for the clean-up is in accordance with Local Law No.1 (Administration) 2011,
Section 3 (2) A person must not undertake the prescribed activity without a current approval granted by the Local Government.
The prescribed activity is – undertaking regulated activities on local government controlled areas and roads – which is clarified as – depositing of goods or materials on local government controlled areas or roads.
Under the Schedule 3 – Dictionary of the Land Protection (Pest and Stock Route Management) Act 2002, the Stock Route is defined as Council Controlled Land.
The enforcement process outlined in Part 5 – Enforcement of Local Law No.1 (Administration) 2011 is as follows: -
1. Issue a Remedial/Compliance Notice – allowing a reasonable time for the responsible person to comply with the Notice. (Council’s workflow process allows 14 days for the person/responsible person to implement remedial action).
2. In the event the remedial works are not completed within the stated time, Council may issue a further Compliance Notice extending the time period, generally by an additional 7 days.
3. Should the items still remain on the Stock Route at the end of the Compliance Notice timeframe, Council may seize, (dismantle if necessary) and impound the materials.
4. It is recommended that in seizing and impounding the items, Council remove the items from the Stock Route and secure the impounded items and materials in a Council owned facility.
5. The owner may reclaim the impounded items if;
a. Written application is made to the Chief Executive Officer;
b. Proof of ownership of the impounded items is provided and the Chief Executive Officer is satisfied that the applicant is the owner; and
c. The applicant pays the prescribed fee (the cost of impounding the items).
6. At the expiry of 1 month since the date of impounding, the impounded items are forfeited to the local government, to dispose of the items by public auction or tender, following an advertisement published at least 14 days before the proposed sale.
7. The proceeds of the sale of the impounded items must be applied as: -
a. Firstly towards the costs of the sale or disposal;
b. Secondly towards the prescribed fee (cost of impounding); and
c. Thirdly to the former owners of the impounded items.
8. The Local Law enables Council to recover the cost of action taken under this section as a debt from the person responsible for the activity.
It is expected that the clean up process costs, if conducted by Council employees and/or Council contractors, will be approximately six thousand dollars ($6000.00).
If this action is taken, there is the risk that: -
1. The value of the items seized and impounded, which can be sold by Council to recover the cost of action, may not cover the cost of action; and
2. Council’s action may be seen as setting a precedence for a number of other properties that should be cleaned up by the owners who are unable to do the work or pay for the work to be done.
Consultation (internal/external):
Rob Hayward – Director, Development, Facilities & Environmental Services
Kay Crosby – Manager, Environmental Health, Compliance & Waste
Warren Oxham - Compliance
Risk Assessment (Legal, Financial, Political etc.):
Legal – The impounding of possessions.
Financial – Overall cost associated with Council implementing the required action.
Political – Positive and negative reactions for elected members of Maranoa Regional Council.
Policy Implications:
No current policy implication – will be implementing requirements of Local Law. By implementing this action, Council may be viewed as establishing a precedence in future clean-up operations required within the Region.
Financial Resource Implications:
$ 6,000.00 – in the event the responsible person/s do not pay the cost for Council to carry out the required actions for clean up.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.
Supporting Documentation:
Nil
Report authorised by:
Sandra Crosby, Manager - Environmental Health, Compliance & Waste
Robert Hayward, Director- Development, Facilities & Environmental Services
Officer Report
Meeting: General 11 September 2013 |
Date: 4 September 2013 |
Item Number: 13.7 |
File Number: D13/40052 |
Subject Heading: Maranoa Regional Council Registered Trademark Database
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Josephine Horsfall, Coordinator - Property & Legal
Executive Summary: At its General meeting held on 14 August 2013 Council requested a report identifying all Registered Trademarks held by Council.
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That Council receive the report on the Registered Trademark Database.
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Body of Report:
At the General Council meeting held on 14 August 2013 Council requested a report identifying all Registered Trademarks held by Council. This report is presented for Council’s information and consideration.
Consultation (internal/external):
Macrossans Lawyers
Rigby King Lawyers
Patent and Trademark Organisation LLC
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Registered Trademark Database |
D13/40060 |
Report authorised by:
Councillor Report
Meeting: General 11 September 2013 |
Date: 2 September 2013 |
Item Number: 22.1 |
File Number: D13/39644 |
SUBJECT HEADING: Request for Humane Population Reduction & Control of Macropods in Maranoa Region
Classification: Open Access
Author & Councillor’s Title: Cr Jan Chambers
That Council request that the State Government : 1. Undertake an immediate humane population reduction of macropods in the south western area of Maranoa Regional Council - from the Wild Dog Barrier fence in the north, south to the region’s southern boundary and west of the Mitchell /St George Road to the western boundary. Further that this population reduction be funded by the State Government through the employment of registered harvesters – with these numbers not to be taken off the quota.
2. Declare an amnesty for all landholders in the Maranoa Region, so that they, whilst drought declared, are allowed to humanely reduce and control macropods on their own properties.
3. Undertake a review of all macropod harvesting policies.
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Background:
Currently the SW section of our region has been drought declared since June 2013. Along with the drought, this area is also impacted with plague proportions of macropods which are eating feed that could be used for the sustenance of commercially farmed animals. (By excluding macropods, many landholders would have more feed and would not be in the extreme situation they are now facing – lack of feed, lack of water, extensive outlay of finances when there is currently no or very little income).
The Department of Environment Heritage & Protection undertake aerial surveys each annum, and in the attached report identifies densities per km2 of the commercially harvested macropod species from 2004 to 2012 (eastern grey kangaroo). The report highlights in the Bollon Block (47.2) that there is the greatest number of these marsupials in the state of Queensland. Information is also included on how the surveys are undertaken.
If the Bollon Block was to be surveyed again this year the numbers included in the report above will have increased.
Currently for landholders to undertake population control of macropods to protect the fodder and or ground cover on their rural land, they have to obtain a ‘Damage Mitigation Permit’ from the Department of Environment & Heritage Protection. This permit may allow a landholder to dispose of 1,000 macropods in a period of six months. In the current situation, such landholders have the potential to exterminate this approved number in 2 nights, not allowing for anymore control within the six month period.
The population reduction and control is something that many landholders can ill afford to implement at the moment, due to work commitments in keeping their commercial animals alive, cost to carry out the work, no commercial benefit – other than the protection of fodder and ground cover on rural land, and the lack of and/or reduction of income as commercial stock prices have fallen considerably due to prevailing weather conditions.
At present there is minimal market for macropod meat and or skins, therefore commercial shooters are not having any impact in reducing numbers of this animal. It is noted that at the time of compiling this report, the majority of the commercial shooters have had to transfer over to other industries to supplement and/or to have an income.
For landholders, the only other alternative to eliminating or reducing kangaroo numbers is to completely fence their properties. For the majority of landholders, this is a prohibitive process due to the cost of materials, labour and earthworks to erect such fences - the estimated cost is $10,000 /km.
Department of Environment & Heritage Protection is the Agency that has been delegated to undertake population management processes of macropods in Queensland. As such, and to assist the extensive financial burden these feral animals are having on the agricultural industry, and in particular the area nominated which does not have excessive feed to provide for commercial purpose animals; such government agency has a responsibility to control the excessive numbers of this animal at no cost to the landholders.
Consultation:
Many landholders in the south west of our region
MRC Staff-
Director Development, Facilities & Environmental Services – Rob Hayward
Manager – Environmental Health, Compliance & Waste – Kay Crosby
Officer Comment:
There is an extensive number of kangaroos within the south west corner of the Maranoa Regional Council area owing to three wetter seasons leading up to and including 2012. The macropod (kangaroo) industry has had a down turn due to the limited export market over the past few years.
Comparison of sustenance required:
· 1 kangaroo eats the equivalent of 2 sheep
· 5 kangaroos eat the equivalent of 1 beast
Policy Implications:
State Government Policy - Queensland Commercial Macropod Management Program, Nature Conservation (Macropod) Conservation Plan 2005, National Code of Practice for the Humane Shooting of Kangaroos and Wallabies for Commercial Purposes.
Financial Resource Implications:
For Council there will be no financial implications; it is a case of advocating to the State Government.
Supporting Documentation:
1View |
Appendix 1 - Summary of the methodology for population monitoring and quota derivation for Queensland |
D13/39770 |
2View |
Appendix 2 - Densities per km2 of commercially harvested macropod species 2001-2012 |
D13/39767 |
3View |
Article - Advancing Rural Queensland - Exploding Kangaroo Population |
D13/39768 |
Appendix 1 - Summary of the methodology for population monitoring and quota derivation for Queensland |
Councillor Report
Meeting: General 11 September 2013 |
Date: 5 September 2013 |
Item Number: 22.2 |
File Number: D13/40773 |
SUBJECT HEADING: Request for Support - RSL Western District Branch Inc. Congress
Classification: Open Access
Author & Councillor’s Title: Cr Robert Loughnan
That Council considers the level of financial support it would like to provide, in response the request received from the RSL Western District Branch Inc. in hosting the District Congress being held in Roma on 24 February – 1 March 2014.
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Background:
A personal meeting was held with the Mayor and representatives of the Returned & Services League of Australia (RSL) Western District Branch Inc. and subsequent correspondence was received advising that the Branch’s District Congress would be held in Roma on Friday, 28 February and Saturday, 1 March 2014. This event is held annually, with the hosting location rotated each year. It is unlikely that Council will be requested to host this event again within the next five years.
It is tradition that a meet and greet function be hosted by the supporting Regional Council on the Friday night of the Congress, for RSL delegates and Councillors to attend.
In hosting this function, it is requested that Council fund the provision of light refreshments (finger food, operation of a bar and supply of beverages).
The RSL Branch advised that approximately 80 guests will attend the function, and as such, any quotations received are based on this figure of attendees. The estimated duration of this event is 2 hours.
Three (3) quotes for catering were requested from:
· The 2nd Chapter
· Club Hotel Motel
· Big Rig Café
Business |
Quoted Cost |
The 2nd Chapter |
$2280 |
Club Hotel Motel |
$1352 |
The Big Rig Cafe |
No quote received |
Three (3) quotes for operation of the bar and supply of beverages (wine, beer and soft drink) was requested from:
· Queens Arms
· Club Hotel Motel
· Royal Hotel
Business |
Quoted Cost |
Queens Arms |
No quote received |
Club Hotel Motel |
No quote received |
Royal Hotel |
$1290 |
Based on the quotes received, it is estimated that the provision of catering and beverages would cost approximately $3106 (GST inclusive).
After discussions with Council’s Coordinator – Grants (Council & Community) it was determined that the function would not be eligible for funding under Council’s Community Grants program.
The Branch also requested that Council waive the fees for hire of the Auditorium. Due to their status as a non profit organisation they automatically qualify for exemption of hire charges.
Consultation:
Sue Sands – Coordinator – Grants (Council & Community)
Tracey-Fay Penrose – RSL Western District Branch Inc.
Mark Farnham – RSL Roma Branch
Donna Beling – The 2nd Chapter
Debra van’tHof – Club Hotel Motel
Sam Ingham-Myers – Royal Hotel
Queens Arms
Policy Implications:
Nil
Financial Resource Implications:
Catering |
$1816 |
(average based on two quotes) |
Bar |
$1290 |
|
Facility hire |
$0 |
|
Total |
$3106 |
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These costs can be accommodated under the 2013-14 Mayor & Councillors budget.
Supporting Documentation:
1View |
Correspondence received from RSL Western District Branch Inc. |
D13/40785 |
2View |
Quote - Catering - The 2nd Chapter |
D13/40789 |
3View |
Quote - Catering - Club Hotel Motel |
D13/40792 |
4View |
Quote - Supply & Operation of Bar - Royal Hotel |
D13/40787 |