Description: Maranoa Logo Process

Late Items

Business Paper

 

General Meeting

 

Wednesday 11 December 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 11 December 2013

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on December 11, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  11 December 2013

TABLE OF CONTENTS

Item       Subject

No

  

L            Late Items

L.2        Funding Agreement Roma Community Hub (GLNG)................................ 3

Prepared by:      Edward Sims, Manager - Economic & Community Development

L.3        Funding Agreement Origin (APLNG) Roma Community Hub................. 6

Prepared by:      Edward Sims, Manager - Economic & Community Development

L.4        Adoption of Bassett Park Master Plan........................................................... 9

Prepared by:      Fiona Vincent, Coordinator - Sport & Recreation

Attachment 1:    Bassett Park Master Plan Final........................................... 11

Attachment 2:    Preliminary Order of Cost Estimate..................................... 55

L.5        Renewal of Term Lease 0/221573, being Lot 7 on Plan EG124 - Reserve for Grazing purposes............................................................................................................. 75

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :      Department of Natural Resources and Mines - Application for Renewal of Term Lease 0/221573 being Lot 7 on Plan EG124      77

L.6        Financial Management Report for the Period Ending 22 November 2013     82

Prepared by:      Claire Alexander, Specialist - Strategic Finance

Attachment 1:    Sum October/November Act vs Bud 2013 - Council........ 86

Attachment 2:    Sum October/November Act vs Bud - Oper Rev Exp....... 87

Attachment 3:    Sum October/November Act vs Bud 2013 - Capital......... 88

Attachment 4:    Sum October/November Act vs Bud 2013 - Cap Res...... 89

Attachment 5:    Sum October/ November Act vs Bud 2013 - Loans.......... 90

Attachment 6:    Sum October/November Act vs Bud 2013- Oper Res...... 91

L.7        Request to Minister of Planning to allow the Draft Planning Scheme to go on display                                                                                                                                92

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

L.8        Funding Agreement SANTOS (GLNG) Dargal Road Roma and Injune Developments.                                                                                                                                95

Prepared by:      Edward Sims, Manager - Economic & Community Development

L.9        Funding Agreement between Council and Santos (GLNG) for the Development of Lot 105 Miscamble St Roma........................................................................... 99

Prepared by:      Edward Sims, Manager - Economic & Community Development

L.10      Operational Plan 2013/14 Quarter 1 Report and Quarter 2 Progress Update            103

Prepared by:      Noela  Ward, Specialist - Governance & Organisational Development

L.11      Request to change and existing approval for reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to Rural Residential) (File: 2012/18215)  121

Prepared by:      Warren Oxnam, Specialist - Compliance

Attachment :      Body of Report ..................................................................... 129

L.12      Adoption of Annual Report 2012/13........................................................... 137

Prepared by:      Julie Reitano, Chief Executive Officer

L.13      Corporate Plan................................................................................................ 139

Prepared by:      Julie Reitano, Chief Executive Officer   

 


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 5 December 2013

Item Number: L.2

File Number: D13/60822

 

Subject Heading:                     Funding Agreement Roma Community Hub (GLNG)

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

 

Executive Summary: 

The funding agreement between SANTOS (GLNG) and Council for the construction of the Roma Community Hub is presented to Council for sign off.  The agreement is consistent with Council’s intent for the construction and operations of the hub, and comes with a recommendation from legal counsel as to its suitability in law.  This report seeks a decision from council to endorse the agreement.

 

 

Officer’s Recommendation: 

That Council authorises its Chief Executive Officer to sign off the funding agreement between SANTOS (GLNG) and Council for the construction of the Roma Community Hub.

 

Body of Report:

Council has identified the need for a new building to replace the Roma Neighborhood Centre, which will more efficiently address the needs of the community groups in Roma and for the Council staff who provide essential social and other services to those community and the groups. 

 

As a component of their respective Social Impact Management Plans (SIMP) both Origin (APLNG) and Santos (GLNG) have recognized that this project addresses some of the commitments and obligations of their respective SIMPs and accordingly have agreed to sponsor the cost of building the hub. 

 


The funding required for the project from all sources is as follows:

 

REVENUE

Maranoa Regional Council

1,062,484

Department of Local Government

   500,000

Santos

   500,000

Origin

   500,000

Total Revenue

2,562,484

EXPENDITURE

 

 

Professional Fees

 

   233,900

Authority

 

     28,890

Construction

 

1,995,300

Contingency

 

   264,394

Client goods

 

     40,000

Total Expenditure

 

2,562,484

 

In order to facilitate SANTOS (GLNG) contribution the attached funding agreement requires the endorsement of Council.   The main points of the agreement are as follows.

 

(a)            Subject to ongoing compliance by MRC of its obligations under this Agreement, Santos will provide the Funding to MRC in the amounts and on or before the dates specified in Item 5 of Schedule 1.

(b)            MRC acknowledge that $150,000 of the $500,000 commitment has been paid in advance and is subject to the terms of that correspondence outlined in Schedule 5.

(c)             The funding specified in Item 5 of Schedule 1 is contingent the Queensland State Government and Origin contributing $500,000 each towards the community hub.

(d)            Immediately upon receipt of any portion of the Funding, MRC will provide Santos with an acknowledgement in writing that it has received the Funding from Santos

(e)            Except as otherwise approved in writing by Santos, MRC shall use and spend the Funding only for the Purpose outlined in Schedule 3 and in a prudent and diligent manner.

(f)             MRC will provide Santos with quarterly reports (in such form and detail as reasonably required by Santos) setting out the events, items or uses to which it has utilised the Funding. The first quarterly report will be prepared as at the end of the quarter immediately following the Commencement Date.  MRC shall deliver a copy of such reports to Santos within 10 Business Days of the end of each quarter.

(g)            MRC will make available, at any time requested by Santos, its accounting and other records to be audited at Santos’ expense to enable Santos to confirm that the Funding has been spent only for the Purpose or as otherwise approved by Santos in writing pursuant to this Agreement.  In doing so, MRC will provide such assistance as Santos or its auditor may reasonably require.

(h)            MRC acknowledges and agrees that notwithstanding any provision contained in this Agreement, the provision of the Funding is subject in all respects to MRC using its best endeavours to achieve the Deliverables outlined in Schedule 3.

(i)              Upon completion of the Deliverables MRC will promptly return any unspent Funding amount to Santos.

 

Consultation (internal/external):

 

·    Robert Hayward

·    Brendan McGrath McInnis Wilson Lawyers

·    Meredith Gibbons SANTOS (GLNG) Social Impact Management Advisor, Sustainability.

·    MRC Council workshop 10 December 2013

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

 

Revenue only of $500,000.00

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil.

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 5 December 2013

Item Number: L.3

File Number: D13/60878

 

Subject Heading:                     Funding Agreement Origin (APLNG) Roma Community Hub

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

 

Executive Summary: 

The funding agreement between Origin (APLNG) and Council for the construction of the Roma Community Hub is presented to Council for sign off.  The agreement is consistent with Council’s intent for the construction and operations of the hub, and comes with a recommendation from legal counsel as to its suitability in law.  This report seeks a decision from council to endorse the agreement.

 

Officer’s Recommendation: 

That Council authorises its Chief Executive Officer to sign off the funding agreement between Origin (APLNG) and Council for the construction of the Roma Community Hub.

 

 

Body of Report:

Council has identified the need for a new building to replace the Roma Neighborhood Centre, which will more efficiently address the needs of the community groups in Roma and for the Council staff who provide essential social and other services to those community and the groups.   

 

As a component of its Social Impact Management Plans (SIMP) Origin (APLNG) has recognized that this project addresses some of the commitments and obligations of its SIMP and accordingly has agreed to co-sponsor the cost of building the hub. 

 

The funding required for the project from all sources is as follows:

 

REVENUE

Maranoa Regional Council

1,062,484

Department of Local Government

   500,000

Santos

   500,000

Origin

   500,000

Total Revenue

2,562,484

EXPENDITURE

 

 

Professional Fees

 

   233,900

Authority

 

     28,890

Construction

 

1,995,300

Contingency

 

   264,394

Client goods

 

     40,000

Total Expenditure

 

2,562,484

 

Main points in agreement:

 

a)   Subject to clause 5d) APLNG will pay the Organisation the Funding Amount for the proper performance of the Activities in accordance with schedule 2.

 

b)   Except as expressly stated in this Agreement, the Funding Amount is to remain fixed for the term of this Agreement and not subject to adjustment or variation.

 

c)   APLNG’s obligation to pay the Funding Amount will be suspended if the Organisation is in default under this Agreement, until such time as the Organisation remedies the default to APLNG’s satisfaction.

 

d)   APLNG’s contribution of the Funding Amount is conditional upon:

I.    an amount equal to the Funding Amount being matched by Santos GLNG;

II.   the Organisation itself providing or procuring from other stakeholders sufficient funding to complete the $2,472,474 project.

 

e)   The Organisation may use the Funding Amount to fund the Activities only.

 

f)    APLNG has no obligation to provide further funding for the ongoing costs associated with operating the Roma Community Services Hub.

 

g)   The Organisation must itself provide or procure from other stakeholders sufficient funds to complete the $2,472,474 Roma Community Services Hub, including a monetary contribution, of amount equal to the Funding Amount, from Santos GLNG.

Consultation (internal/external):

 

·    Robert Hayward Director Development, Facilities and Environmental Services

·    Susan Sands, Specialist - Grants (Council & Community),

·    Brendan McGrath McInness Wilson Lawyers

·    Alistair Brown Origin (APLNG) Local Government Advisor

·    MRC Councilor workshop 10 December 2013

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Revenue only of $500,000.00

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil.

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 25 October 2013

Item Number: L.4

File Number: D13/51332

 

Subject Heading:                     Adoption of Bassett Park Master Plan

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

 

Executive Summary: 

In accordance with the 2013/14 budget MAK Planning and Design were commissioned to undertake a Master Plan of Bassett Park, including associated costing. 

 

Director Scott Alston consulted with Maranoa Regional Councillors, Bassett Park Advisory Group Committee, current and potential users of Bassett Park and the wider community to gain input and feedback on the draft plan.  This was done at meetings and through paper and online surveys.

 

The attached masterplan is the output of this consultation process and is consistent with the communities need and wants.  This report seeks Council’s endorsement of the masterplan.  

 

 

Officer’s Recommendation: 

That Council endorse the final Bassett Master Plan report and associated Estimate Costing and that further consideration be given to prioritising and staging various areas of the plan.

 

 

Body of Report:

As per recommendation 11 in the 2009 Maranoa Regional Council Sport and Recreation Strategy Council engaged a consultant to draft a Master Plan for Bassett Park. 

 

Bassett Park located in Roma, is the region’s largest sporting and recreational facility. This 46 hectare site forms a multi purpose precinct comprising: horse sports of race, rodeo, campdrafting and equestrian, annual show, and rugby league. The area has a function centre which is hired for private functions and entertainment and has an overflow camping facility for travelers.

 

Presently Bassett Park is underutilised and other users could be encouraged to use the site. An additional 22.7 hectares situated to the north of Bassett Park, which presently has no infrastructure, is to be also included in the coordinated and integrated planning process.

Consultation (internal/external):

·    MRC Council Mayor

·    MRC Councillors,

·    MRC CEO and senior staff

·    Bassett Park Advisory Group members

·    MRC residents group

·    Current and potential user groups

·    Roma State College staff and P & C Association

·    Scott Alston (Director, MAK Planning and Design)

·    Department of Transport and Main Roads staff.

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

As per Council budgetary allocations and possible funding

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.5(a) To develop partnerships to cultivate and facilitate sporting and recreational opportunities to meet the community’s needs and aspirations so as to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Bassett Park Master Plan Final

D2013/0061788

2View

Preliminary Order of Cost Estimate

D2013/0061790

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Bassett Park Master Plan Final

 













































Attachment 2

Preliminary Order of Cost Estimate

 





















Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 29 November 2013

Item Number: L.5

File Number: D13/59122

 

Subject Heading:                     Renewal of Term Lease 0/221573, being Lot 7 on Plan EG124 - Reserve for Grazing purposes.

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 7 on Plan EG124 - Reserve for Grazing purposes.

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Renewal of Term Lease 0/221573, being Lot 7 on Plan EG124, Reserve for Grazing purposes and if Council is interested in issuing a Trustee Lease over the reserve.

 

Officer’s Recommendation: 

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council does object to the application for renewal of Term Lease 0/221573, being Lot 7 on Plan EG124, Reserve for Grazing purposes.

 

Body of Report:

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land.

 

Objections to the application, and any views or requirements that may affect the future use of the land should be received by the Department of Natural Resources and Mines by 31/01/2014.

 

Discussions have been held with Council’s Manager of Environment who has provided the following information in relation to the history of the term lease:-

 

This term lease land is a segment of Council's Primary stock route, and is located on the Balonne River.  At this time, Council has not completed an inspection of the site to ensure compliance by the current lessee in relation to weed infestation, land cover etc.

 

An individual has a term lease over the land, however it seems that he does not own any land nearby this Reserve.  There has been no history of complaints in relation to this land.

 

It is recommended that Council object to the renewal of the term lease on the basis that the land is located on a primary stock route, that more than likely has water in the Balonne River. 

 

The land area covers approximately 85ha and Council receives $600.00 per annum in rates.

Consultation (internal/external):

Department of Natural Resources and Mines

Kay Crosby - Manager Environmental Services

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Department of Natural Resources and Mines - Application for Renewal of Term Lease 0/221573 being Lot 7 on Plan EG124

D13/60467

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Department of Natural Resources and Mines - Application for Renewal of Term Lease 0/221573 being Lot 7 on Plan EG124

 





Attachment 1

Department of Natural Resources and Mines - Application for Renewal of Term Lease 0/221573 being Lot 7 on Plan EG124

 


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 25 November 2013

Item Number: L.6

File Number: D13/57912

 

Subject Heading:                     Financial Management Report for the Period Ending 22 November 2013

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

 

Executive Summary: 

 

The Financial Management Report for the period ending 30 November 2013 is presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved First Quarter Budget Review 2013/14 for Council’s consideration.

 

The overall result is a deficit of $9.1M. The majority of this amount relates to recoverable works. $10.0M is to be claimed for flood restoration works and a further $3.3.0M on Main Roads Contract works. The result is also negated by capital grant received so far for the flood levee of $4.2M versus expenditure of $1.3M.

 

 

Officer’s Recommendation: 

That the Financial Management Report year to date 2013/14 be received.

 

 

 

 

 

 

 

 

 

 

Body of Report:

 

2013/14

Original Budget

$’000

2013/14

First Quarter

$’000

2013/14

Actual

$’000

 

 

Variance

 

$’000

Carry forward surplus/loss

(717,849)

(717,849)

0

717,849

Operating revenue

(217,748,128)

(222,547,341)

(62,363,513)

160,183,828

Operating expense

196,510,783

198,049,732

63,626,305

(134,423,427)

Transfer from reserves – operating

(306,103)

(279,850)

0

279,850

Transfer to reserves - operating

18,700,865

20,652,480

3,265,601

(17,386,879)

Capital revenue

(31,931,420)

(32,026,020)

(8,752,250)

23,273,770

Capital expenditure

58,103,460

58,961,660

13,044,340

(45,917,320)

Transfer from reserves - capital

(20,738,255)

(20,888,255)

0

20,888,255

Transfer to reserves - capital

1,470,626

1,470,626

0

(1,470,626)

Loan/Borrowings

(4,750,000)

(4,750,000)

0

4,750,000

Loan Repayments

1,211,710)

1,211,710

279,636

(932,074)

Revised (surplus)/loss – 30 June

(194,312)

(863,107)

9,100,119

9,963,226

 

 

Major items to note are as follows:

 

Operating Revenue

Sales from quarry materials amount to $8.7M, which is equivalent to 41% of total annual budget and just over $100K over the year to date budget.

 

Sale yards fees collected already achieved 48% of total budget of $3.5M.

 

A claim for flood restoration works is still under way amounting to approximately $10.0M.

 

Gas recoverable works revenue received to date is $7.1M against budget of $58.0M. This budget item will be assessed at the 6 monthly budget review.

 

Main Roads claim of $3.3M is currently being assessed, and this will bring total Main Roads works received to $8.6M for the year.

 

Building fees and planning fees received year to date of $200k is less than expected due to activity being below original projection. This budget item will be assessed at the 6 monthly budget review.

 

Airport fees received $5.5M year to date, which is already over half of total revised budget of $10.9M.

 

Effluent disposal fee received so far is $437k compared to year to date budget of $833K. It is expected that this fee will continue to go down due to competition. This budget item will be assessed at the 6 monthly budget review.

 

Overall, Council core business operating revenue has achieved $36.0M, which is approximately the same to the year to date budget up until November 2013 of $36.0M.

 

 

Operating Expenses

Flood restoration works expenditure is $23.0M versus budget of $54.0M. A claim of approximately $10.0M is currently underway.

 

Year to date expenses for Gas recoverable works is $5.1M against budget of $58M. This budget item will be assessed at 6 monthly budget review together with its corresponding revenue.

 

Main Roads recoverable works is $7.1M against budget of $13.8M. A claim of $2.0M is currently under assessment.

 

Council road maintenance actual expenses is $5.0M against annual budget of $9.0M.

 

Annual insurance premiums and work cover have been paid for the year.

 

Overall, Council core business expenses actual year to date is $26.0M which is below the year to date revised budget of $29.0M.

 

Capital Revenue

Infrastructure Charges contribution received year to date is $1.7M versus annual budget of $1.4M.

 

An amount of $2.4M is received from the Commonwealth for the Roads to Recovery program 2013/14.

 

Grant received for the flood levee totaled $4.2M.

 

 

Capital Expenditure

A $2.2M rebate from State Government for the purchase of land (sale yards) has been paid. This amount is negated against the land purchase of $5.1M (gross).

 

Plant replacement program purchased at end of November is $1.4M, with a total budget of $5.6M.

 

Expenditure on flood levee year to date is $1.3M.

 

Utilities capital works spent to date is $2.5M against revised budget of $9.5M.

 

Transfer to/from Reserves – Capital & Operating

Reserves transfers for some business units have not been accounted for year to date. It is intended to have all transfers to and from reserves completed in line with the 6th monthly budget review.

 

 

New Loan & Repayments

Strategic Finance has completed the update of QTC long term forecasting model. This model was submitted to the Department together with the application for borrowings amounting to $4.750M. Council has not received confirmation as to the status of the application. Consequently no borrowings have been drawn year to date.

 

Principal and interest have been paid for the first quarter ending September 2013.

 

Other

In the August report we highlighted that Officers are reviewing a number of recorded transactions.    The issues identified relating to those transactions has been rectified.

Consultation (internal/external):

Finance and Infrastructure Services

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

The report presents Council’s financial results for the year to date at a high level.    More detail will be provided once year end is finalised and budget reports for the coming year are set up.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Sum October/November Act vs Bud 2013 - Council

D13/60908

2View

Sum October/November Act vs Bud - Oper Rev Exp

D13/60907

3View

Sum October/November Act vs Bud 2013 - Capital

D13/60910

4View

Sum October/November Act vs Bud 2013 - Cap Res

D13/60911

5View

Sum October/ November Act vs Bud 2013 - Loans

D13/60913

6View

Sum October/November Act vs Bud 2013- Oper Res

D13/60914

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Sum October/November Act vs Bud 2013 - Council

 


Attachment 2

Sum October/November Act vs Bud - Oper Rev Exp

 


Attachment 3

Sum October/November Act vs Bud 2013 - Capital

 


Attachment 4

Sum October/November Act vs Bud 2013 - Cap Res

 


Attachment 5

Sum October/ November Act vs Bud 2013 - Loans

 


Attachment 6

Sum October/November Act vs Bud 2013- Oper Res

 


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 4 December 2013

Item Number: L.7

File Number: D13/60067

 

Subject Heading:                     Request to Minister of Planning to allow the Draft Planning Scheme to go on display

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            N/A

Author & Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

 

Executive Summary:  Draft Maranoa Planning Scheme to be forwarded to the Minister for Planning, the Hon Jeff Seeney, requesting his approval to place the planning scheme on public display.

 

 

Officer’s Recommendation:  The Draft MRC Planning Scheme incorporating the changes requested as part of the first state interest check be forwarded to the Minister for Planning to seek his endorsement to allow the planning scheme to be placed on public display.

 

 

Body of Report:  The DRAFT Maranoa Regional Council Planning Scheme (MPS) is now ready to be forwarded to the Planning Minister to seek his endorsement to place the planning scheme on public display.

 

The planning scheme has been drafted and undertaken a State Government review in accordance with the Queensland Planning Provisions version 2.

 

The Draft MPS deals with the core maters for a planning scheme as prescribed by s.89 of the Sustainable Planning Act 2009 (SPA).  These are

 

(a) land use and development;

(b) infrastructure; and

(c) valuable features.

 

The planning scheme sets out the land use strategies for the planning scheme for the next fifteen years and puts in place a priority infrastructure plan to allow the MRC to grow in an economically sustainable manner.  The provisions of the Draft MPS ensure the region’s character, biodiversity, water quality and amenity is not compromised by the current and expected level of development for the life of the planning scheme.

 

The incorporation of all relevant state government requirements has occurred to ensure that state, regional and local dimensions have been addressed in accordance with s.90 of SPA.

 

This planning scheme is the culmination of a number of years of information gathering, community discussions and council workshops to produce a document that brings together the planning regime of the five previous planning scheme areas that make up the Maranoa Regional Council.

 

Unlike the current five planning schemes the Draft MPS includes Strategic Elements to ensure the planning scheme provisions are provided with context.  This is important for the understanding of the provisions of the planning scheme for the users and future Councillors.  The strategic elements incorporate elements of the previous Maranoa-Balonne Regional Plan 2009 and the MRC Community Plan and are supported by planning scheme provisions, the priority infrastructure plan, mapping and engineering standards.

 

The Draft MPS ensures consistency across the MRC area due to its replacement and updating the provisions of five planning schemes.  It reduces 546 pages of text associated with the five current planning schemes to 285 pages, while increasing development flexibility in smaller centres and ensuring the principle centres are able to manage the expansion associated with the energy sector expansion.

 

The planning scheme also provides for innovation and flexibility in the Rural Zone to allow the energy sector to be serviced and larger home-based businesses to grow and prosper without affecting long term rural productivity of agricultural land or the health of the Maranoa-Balonne Catchment.

 

The planning scheme is now required to be resubmitted to the Minister to request his endorsement to place the planning scheme on display.  To allow this to proceed to the Minister the Council is required to adopt the above resolution.

Consultation (internal/external):

-     External consultation has been undertaken as required under SPA.

-     Lou Scarpato Futureproof Strategies as part of the LOCAL GOVERNMENT PLANNING ALLIANCE. 

Risk Assessment (Legal, Financial, Political etc.):

Without the resolution and subsequent ministerial endorsement the Council can not legally proceed to draft the new planning scheme.

Policy Implications:

If Council does not proceed with the process for developing a new planning scheme, the current policy positions in the existing planning schemes will remain.

Financial Resource Implications:

Drafting of the Maranoa Planning Scheme has been budgeted for.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

Nil.

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 8 December 2013

Item Number: L.8

File Number: D13/61290

 

Subject Heading:                     Funding Agreement SANTOS (GLNG) Dargal Road Roma and Injune Developments.

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

 

Executive Summary: 

Santos (GLNG) has committed $3M in its Social Impact management Plan (SIMP) for two housing developments which Council has in planning.  Amounts of $1.5M respectively for the purchase of land on Dargal Road Roma which currently houses the Queensland Police Stock enclosure, and the development of the Racecourse North Estate, Injune.

 

The attached funding agreement is not deficient with regard to protecting the legal   interests of Council and is consistent with the best interests of both Council and Santos.   This report recommends sign off.

 

Officer’s Recommendation: 

That Council authorises its Chief Executive Officer to sign the funding agreement for the contributions of Santos (GLNG) to the purchase of the Queensland Police Paddocks and the Racecourse North Estate (Injune) development.

 

 

Body of Report:

The attached funding agreement commits Council to accept $3M within 30 days of agreement by both parties.  It binds Council to expend the funds equally between the development of Lot 338 on WV 1628 in the town of Roma, and Racecourse North Estate Injune and provide Santos with the following:

 

The outcomes prescribed in the following tables are planned, however due to the withdrawal of the RDAF funding, it is likely that only 10 lots will be developed for housing construction of the total of 30 lots that the design will include.  

 

Deliverable

Injune Land Development ($1.5M)

Details

The town of Injune has been land locked by native title for many years, Council has recently been advised of their success of having native title cleared from a block of land near the Racecourse. This land can be developed to provide a maximum of 30 residential blocks.

 

Outcomes

·      30 lot subdivision;

·      20 lots in first stage;

·      6 townhouses (or similar) on one block of first stage;

·      Sod turn event.

Timeframe

First stage delivered in 2013/14 financial year. With the townhouses houses to be built by December 2014. The remaining land to be developed as needed.

 

Deliverable

Police Service Paddock Development ($1.5M)

Details

112 hectares of land in Roma currently owned by the Queensland Police Service and used as their stock holding site. Once land is acquired from the State Government it can be utilised for a mix of development outcomes including an affordable housing solution.

 

Outcomes

·      Affordable housing development;

·      12 Rural residential land blocks for sale to private market in first stage;

·      3 houses to be built and titles to be given to Queensland Police Service in exchange for the sale of land at discounted price; and

·      Sod turn event.

Timeframe

First stage to commence 2013/14 financial year. Affordable housing and land packages to be made available by December 2014.

 

1.         MRC Obligations

In consideration of and in acknowledgement of the provision of the Funding, and in addition to MRC other obligations under this Agreement, MRC must:

(a)            provide Santos with the Benefits during the term of this Agreement and for a period of 10 years after the Termination Date. (This Clause 7(a) survives termination or expiration of this Agreement for the period specified herein);

(b)            nurture and provide ongoing opportunities to Santos for the development of a mutually beneficial relationship between Santos and MRC;

(c)             advise Santos of any surpluses or proceeds from the Project, options may (at Santos’ absolute discretion and at Santos’ direction) include the return of funds to Santos or the reinvestment of funds into another partnership project with similar outcomes;

(d)            provide and make available all necessary and appropriate expertise, experience and capability for the implementation and achievement of the Deliverables within the agreed timelines;

(e)            procure all things and access all resources (including without limitation goods, materials, approvals, licences, information, human resources and intellectual property rights) required to deliver the Project and otherwise comply with its obligations under this Agreement;

(f)             subject to Clause 9, relating to Publicity, use its best endeavours to ensure an appropriate level of awareness of the benefits to the community of the relationship between Santos and MRC is created and nurtured amongst the wider community and must cooperate with Santos to achieve this outcome;

(g)            meet the Deliverables, outlined in Schedule 3, and advise Santos immediately after becoming aware of any occurrence, matter or thing which may prevent MRC from meeting any Deliverables;

(h)            continuously, throughout the Term, ensure that the Funding is only utilised in connection with the Purpose in accordance with this Agreement;

(i)              ensure that, in carrying out the Purpose for which the Funding is to be utilised, MRC will, and will procure the MRC Personnel comply with all relevant legislation, government policies and directions, industry standards and codes of practice in relation to environment protection, sustainability, workplace health and safety;

(j)              implement reasonable standards and procedures for determining and monitoring the competence of the MRC Personnel that are engaged by MRC for the purpose of carrying out the Purpose and must procure that such MRC Personnel comply, at all times, with all laws, directions and regulations pertaining to the Purpose; and

(k)             Take reasonable steps to ensure that it does not do anything that may unreasonably damage or harm Santos’ reputation.

(l)              Santos acknowledges that MRC is the Local Government Authority for the Maranoa Region and, as a consequence, is obliged to carry out public functions for the maintenance and good government of the Maranoa Region. In the event that MRC, in the carrying out of any function which it is legally obliged to carry out (in its capacity as the Local Government Authority), then it will not contravene clause 7(k), even where the carrying out of this obligation results in damage to the reputation of Santos.

Clause (l) above has been added and agreed at our request as Clause (K) was too open ended for obvious reasons.  There are no other major issues that should concern Council with regard to the legality of the agreement.

Consultation (internal/external):

 

·    Brendan McGrath of McInnes Wilson Lawyers.

·    Meredith Gibbons Santos (GLNG) Social Impact Management Advisor | Sustainability

 

·    Robert Hayward MRC Director Development, Facilities & Environmental Services

 

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Revenue of $3M

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 8 December 2013

Item Number: L.9

File Number: D13/61291

 

Subject Heading:                     Funding Agreement between Council and Santos (GLNG) for the Development of Lot 105 Miscamble St Roma.

Classification:                                   Open Access   

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

 

Executive Summary: 

 

Santos (GLNG) has committed $1M toward the costs of developing an affordable housing estate on Lot 105 Miscamble St and adjoining properties.   This is a joint initiative between Council, Horizon Housing Company and Santos that will result in the construction of 12 townhouses scheduled for completion in December 2014.   In exchange for its contribution, Council will receive title to 5 of the townhouses for its own needs. 

 

 

 

Officer’s Recommendation: 

<provide recommendation statement>

 

 

Body of Report:

 

As part of the Integrated Project Housing Strategy (IPHS) approved by the Queensland Coordinator-General in August 2011, Santos GLNG committed $4 million to facilitate the provision of new affordable housing dwellings in communities affected by the GLNG Project by providing funding to Maranoa Regional Council to deliver a range of community and affordable housing solutions for the region.

The IPHS is one of 136 targeted impact mitigation strategies that form part of the Santos GLNG Social Impact Management Plan (SIMP). Under the SIMP key focus of social infrastructure, affordable housing for local people and others moving to the area especially teachers, nurses and other key roles in the community was identified as area that Santos GLNG’s IPHS needed to address.

In May 2012 Santos GLNG received advice from MRC on the details of the $4 million affordable housing package. The proposal is made up of 3 initiatives noting that the other 2 initiatives will form a separate funding Agreement but represents part of the overall commitment.

In accordance with Clause 6(c) of this Agreement, the Funding amounts in Schedule 1 shall be utilised by the parties only for the purposes of delivering:

(1) Miscamble Street Project - $1,000,000

The following conditions apply:

(a) Funding of $1,000,000 will be paid to Horizon Housing by Santos for the construction of 12 townhouses as per Schedule 1 Item 5.

(b) Land will be supplied by the MRC within timeframes that allow construction to be completed by December 2014;

(c)  Project plan has been received by Santos GLNG in line with its agreement with Horizon Housing.

(d)  The affordable housing outcomes align with the impact mitigation strategies outlined in Santos GLNG SIMP and GLNG Integrated Project Housing Strategy and will meet the Coordinator-General conditions.

 

Deliverables of project:

Deliverable

Miscamble Street Development ($1M)

Details

 

Outcomes

·    Land at Miscamble Street to be provided by MRC

·    12 townhouses/units delivered;

·    Council will receive 5 x titles in exchange for the donation of the land and financial contribution;

·    Horizon Housing will manage & own 3 properties as affordable housing;

·    Sod turn event.

Timeframe

Construction to commence during 2013/14 and be complete by end December 2014.

 

1.         MRC Obligations

In consideration of and in acknowledgement of the provision of the Funding, and in addition to MRC other obligations under this Agreement, MRC must:

(a)            provide Santos with the Benefits during the term of this Agreement and for a period of 10 years after the Termination Date. (This Clause 7(a) survives termination or expiration of this Agreement for the period specified herein);

(b)            nurture and provide ongoing opportunities to Santos for the development of a mutually beneficial relationship between Santos and MRC;

(c)             advise Santos of any surpluses or proceeds from the Project, options may (at Santos’ absolute discretion and at Santos’ direction) include the return of funds to Santos or the reinvestment of funds into another partnership project with similar outcomes;

(d)            provide and make available all necessary and appropriate expertise, experience and capability for the implementation and achievement of the Deliverables within the agreed timelines;

(e)            procure all things and access all resources (including without limitation goods, materials, approvals, licences, information, human resources and intellectual property rights) required to deliver the Project and otherwise comply with its obligations under this Agreement;

(f)             subject to Clause 9, relating to Publicity, use its best endeavours to ensure an appropriate level of awareness of the benefits to the community of the relationship between Santos and MRC is created and nurtured amongst the wider community and must cooperate with Santos to achieve this outcome;

(g)            meet the Deliverables, outlined in Schedule 3, and advise Santos immediately after becoming aware of any occurrence, matter or thing which may prevent MRC from meeting any Deliverables;

(h)            continuously, throughout the Term, ensure that the Funding is only utilised in connection with the Purpose in accordance with this Agreement;

(i)              ensure that, in carrying out the Purpose for which the Funding is to be utilised, MRC will, and will procure the MRC Personnel comply with all relevant legislation, government policies and directions, industry standards and codes of practice in relation to environment protection, sustainability, workplace health and safety;

(j)              implement reasonable standards and procedures for determining and monitoring the competence of the MRC Personnel that are engaged by MRC for the purpose of carrying out the Purpose and must procure that such MRC Personnel comply, at all times, with all laws, directions and regulations pertaining to the Purpose; and

(k)             Take reasonable steps to ensure that it does not do anything that may unreasonably damage or harm Santos’ reputation.

(l)              Santos acknowledges that MRC is the Local Government Authority for the Maranoa Region and, as a consequence, is obliged to carry out public functions for the maintenance and good government of the Maranoa Region. In the event that MRC, in the carrying out of any function which it is legally obliged to carry out (in its capacity as the Local Government Authority), then it will not contravene clause 7(k), even where the carrying out of this obligation results in damage to the reputation of Santos.

Clause (l) above has been added and agreed at our request as Clause (K) was too open ended for obvious reasons.  There are no other major issues that should concern Council with regard to the legality of the agreement.

 

Consultation (internal/external):

 

Meredith Gibbons Santos (GLNG) Social Impact Management Advisor | Sustainability

Brendan McGrath McInnes Wilson Lawyers

 

Robert Hayward Director, Development, Facilities & Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Revenue of $1M

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 10 December 2013

Item Number: L.10

File Number: D13/61772

 

Subject Heading:                     Operational Plan 2013/14 Quarter 1 Report and Quarter 2 Progress Update

Classification:                                   Open Access  

Name of Applicant:                          Not Applicable

Location:                                            Not Applicable

Author & Officer’s Title:                 Noela  Ward, Specialist - Governance & Organisational Development

 

Executive Summary: 

Under Section 104 of the Local Government Act 2009, Council’s financial management systems must incorporate an annual operational plan.  Section 174 of the Local Government Regulation 2012, requires Council to regularly review the implementation of the annual operational plan.

 

In accordance with the Local Government Act 2009 Council may, by resolution, amend its annual operational plan at any time before the end of the financial year.

 

The Chief Executive Officer now presents the written assessment of progress, coordinated through the Directors, Managers & Specialist – Organisational Development.

 

 

Officer’s Recommendation: 

That Council:

 

1.   Receive and note the information for Quarter 1.

 

2.   Receive and note the information for Quarter 2 to date.

 

3.   Adopt the amendments to the Operational Plan 2013/14 as presented.

 

Further that any additional updates for Quarter 2 be tabled at a meeting early in 2014.

 

 

 

Body of Report:

Council adopted the Operational Plan 2013/14 on 31 July 2013.  Integrated into Council’s ‘new look’ Operational Plan 2013/14 was each Department’s Work Program for the financial year.

 

Printed copies of information outlining implementation progress for the Operational Plan 2013/14 for Quarter 1 were presented to Council at the Councillor Workshop on 10 December 2013 for review.

 

Also provided for Council’s consideration was information outlining progress for Quarter 2 to date.  Any additional updates for Quarter 2 will be provided after the end of the reporting period, i.e. post 31 December 2013.  Final updates for Quarter 2 will presented for Council’s consideration in early 2014.

 

Directorate summaries including key highlights and issues to date are detailed in the following sections of this report.

 


SECTION 1 – OFFICE OF THE CEO

 

CEO Overview

 

The first half year has been extremely hectic, but rewarding when we look back on the year’s highlights to date.

 

The recruitment and selection process of two new Directors was a necessary, but time consuming process, and had the greatest impact on time available for some other initiatives.

 

However, with appointments made to a number of key positions, the reform / change process is gathering momentum with a significant number of tasks now completed.     

 

Key Highlights

 

§ Adoption of the 2013/14 Annual Budget & Work Programs for the entire organisation.

 

§ Final Stage of the Organisational Restructure adopted by Council.  This will provide a solid foundation for ongoing business improvements.

 

§ Recruitment of two new Directors – a significant process from advertising through to contracts’ finalisation.

 

§ Substantial momentum gathered for the intranet project – with go-live of the first stage imminent.  CEO input to development has occurred particularly in the following areas:

-     Customer Requests

-     KPI’s

-     Our Team

-     Council Meeting Resolutions

-     CEO Blog

-     Council News

 

§ Guidance / leadership provided for the restructure of the general ledger and work order system – with go-live of the pilot (Water, Sewerage, Gas) and then others during the quarter.   

 

This is a major project, which will have lasting benefits to Council and the management team, by providing financial information in a form that is meaningful to the reader of the financial information, and able to be produced in a timely manner.

 

§ Supported Councillors with the community engagement for the new Local Development Officers.

 

§ First CEO Newsletter issued.

 

§ Work Program performance reporting delivered.

 

§ Annual report completed within 1 week of the certification of Council’s financial statements.

 

§ Announcement of Acquisition of Police Paddocks.

 

§ Submission completed for the Local Government Remuneration & Discipline Tribunal by the due date.

 

Key Issues

 

§ With the recruitment process for the Directors, the main project that has fallen slightly behind schedule is the new Corporate Plan, although it will still be completed in this financial year.  This will be a ‘positive’ also though, in that the new Directors will be part of the remainder of development, and therefore will have far greater ownership from the start.

 

§ Achieving 100% completion of Council meeting correspondence by the next Council meeting continues to be a major task, and not always able to be achieved.  Quality control over draft letters produced and associated records administration is still a time consuming task.  This has been a significant change management process for the organisation.  Council’s approval of an Associate to the CEO & Mayor will hopefully assist with some of the review, follow-up and compilation.

 

We are commencing a major project to have all of the meeting correspondence available online via the intranet (and linked to the Council meeting resolution) and all completed for 2012/13 and 2013/14 (aligning to commencement of the new CEO term).

 

§ Council’s delegations register still needs significant attention and it will be a major project in itself.  It is the intention that the new Director Corporate, Community & Commercial Services will lead the bulk of this project.

 

§ Flood Mitigation projects are progressing – including communications.

 

Upcoming priorities include:

 

§ MRC Credit Review by QTC

§ Finalisation of the QTC Commercial Review for the Roma Airport

§ CEO Out & About initiatives, once the Associate and new Directors have settled in

§ Advice and direction for the new Information Management classification structure for the whole organisation (currently piloted in a number of areas)

 

Office of the CEO Support & Organisational Services

 

Key Highlights

 

Organisational Development

§ Finalisation of the Intranet design, architecture and layout

§ Activated Intranet features include:

Our People

Our Services

Work Programs

Customer Service Requests

KPIs – Customer Service Requests

Media Releases

Share a pic

Council News

CEO Blog

Council Resolutions

Our Policies and Policy Register

Abbreviations

§ Community Newsletter templates and database framework established

§ E-service database framework established

 

Strategic Finance

§ Monthly Reporting of Budget Vs Actual

§ Quarter 1 Budget Review presented to Council and adopted November 2013

§ Review of General Ledger commenced

 

Human Resources

§ Payroll - All audits conducted were smooth with only one minor (low risk) being identified, which has been corrected.

§ WHS - Lost time Injuries are continuing to decline, plus preparations for second Quarter Surveillance Audit for Safety AS NZS 4801:2001 went well with 3 majors, 4 minors and 1 observation being made, all the mentioned are currently being rectified in preparation for the next recertification.

§ Employee Training & Competency – Engagement of Coordinator – Employee Training & Competency has filled an essential gap in the Human Resources Team and is enabling the correct identification of training that is required, aligned with the position rather than adhoc training.

§ HR Recruitment Services

Quarter 1

35 External Commencements (Including 8 Plant Operators and Labourers)

22 Separations (Including 3 Plant Operators and Labourers)

 

 

Quarter 2 (3 December 2013) –

30 External Commencements (Including 9 Plant Operators and Labourers)

15 Separations (Including 7 Plant Operators and Labourers)

Year to 3 December 2013

65 External Commencements (Including 17 Plant Operators and Labourers)

37 Separations (Including 10 Plant Operators and Labourers)

 

Key Issues

 

Organisational Development

§ Maranoa Alert system framework established however remains non-operational

§ Council E-services database not yet operational

§ Work process mapping targets not met

 

Human Resources

§ Payroll

Policy is progressing slowly as changes to process may occur due to computer automation of some functions such as Online Leave which is being developed currently.

Some of the automated processing is progressing slower than anticipated, due to system complexity in development. (I.e. online higher duties)

§ Employee Training & Competency - Re-evaluation and change in direction of training delivery methodology to an online environment will provide greater access, increased participation rates and consistent delivery across Council while also resulting in a more cost efficient approach to staff training within Council.

§ Employee Relations

A number of investigations are ongoing.

Exploration of further initiatives for Work Recognition was delayed pending the commencement of new occupants into the Directorship positions.

 


SECTION 2 – CORPORATE, COMMUNITY & COMMERCIAL SERVICES

 

Directorate Overview

 

§ Directorate Restructure

During the reporting period the Community & Commercial Services Directorate was restructured to form the Corporate, Community & Commercial Services Directorate.  The restructure involved the integration of two Departments (Administration & Information Services and Financial Operations) into the Directorate and the transition of the Community Development Department and Grants to the Development, Facilities & Environmental Services Directorate. Airports will also transition from the Infrastructure Directorate into the Directorate upon the completion of planned construction works.

 

§ Master Planning and Development

Significant master planning and development for Council commercial activities e.g. Saleyards, has progressed with a focus on maximising land use efficiency, improving profitability and community economic benefit.

 

 

Key Highlights

 

Administration & Information Services

§ Cemeteries – Improvement activities undertaken including the procurement of new signage and the review and redevelopment of cemetery forms.

§ Rates were distributed earlier than the previous year and a significant reduction in overall rate enquiries was noted.

§ Information Management – EzeScan has been installed resulting in improved efficiencies in document management and distribution within the organisation.

§ Information Technology –

Disaster management pod due for delivery and installation prior to

31 December 2013.

New Storage Area Network (SAN), a specialised high speed network storage device, has been installed which will increase Council’s data storage capacity (2 x 40 TB) and network speed.

All network switches have been upgraded and are now managed in-house.

§ Corporate Communications –

Engagement of Corporate Communications Officer.

76 media releases drafted and distributed.

Media releases uploaded and archived to intranet from May 2012 to present.

Roma Flood Mitigation Project newsletter November 2013 – prepared and distributed to residents.

Drafting and design of ‘new look’ 2013/14 Budget Brochure

§ Elected Members & Community Engagement –

Formalisation of meeting management procedures for Council initiated advisory committees.

Identification of appropriate software solution for the management, within Council, of meeting procedures for Council initiated advisory committees.

Community Engagement Framework has provided a process through which Council meaningfully connects and engages with the community on specific and/or local related issues e.g. community engagement initiatives at Surat, Injune and Wallumbilla.

Successful coordination and delivery of Councillor Out & About program

Significant increase in the number of New Citizens conferred i.e. 22 new citizens.

 

Financial Operations

§ Substantial groundwork undertaken in respect to Stores and Purchasing arrangements . These enhancements will provide an excellent platform for Council to achieve significant dividends in this area in the short and medium term.

§ Accounts Receivable (Debtors) processes are being continually improved through the efforts of staff and it is imminent that Council will start to see the results in this area.

§ Improved processes and documentation in respect to the Accounting Services area whilst not clearly visible have been significant and is improving in leaps and bounds.

§ Successful finalisation of the annual financial statements for 2012/13, with certification achieved on 4 December 2013.

 

Customer Service Facilitation

§ Design and communication of the Customer Service Charter.

§ Implementation of new call centre system, i.e. call answering and reporting software, enabling the automation of statistical data collection and more flexibility in enabling the answering of calls from multiple points within Council.

§ Implementation of Customer Service Departmental Induction Program including the development of a Customer Service Manual.

§ Hosting of highly successful team building Customer Service Workshop.

§ Decrease in the number of outstanding customer requests tracked through the CRM module in Authority.

Completed CRMs 1 July to 30 November 2013 = 2,318 average of 464 per month

Reduction in outstanding from August to November 2013 = 36%

 

Community Services

§ Age Care –

Successful transition of Maranoa Retirement Village residents to the new Maranoa Health Service.

Successful transition of 20 bed licences from Maranoa Retirement Village to Pinaroo.

§ Housing –  Successful transition of 153 community housing properties to Horizon Housing.

§ Flood Recovery Program – Cessation of Flood Recovery Program (400 clients serviced throughout the 12 month period).

§ Aboriginal Family Legal Service South Queensland (Family Violence Prevention) Program (AFLSSQ) - Service delivery activities have increased throughout the South West Region by 100%.

 

Saleyards

§ Roma Saleyards have sold 403,615 head of cattle for a gross of $190,218,482.71 for the 2013/14 financial year period to date.

§ Master planning for the development of the Saleyards has commenced.

§ An extensive pen cleaning and re-gravelling program will be completed over the December 13/January 14 shut down period.

 

Quarry

§ Strong Quarry product sales up to November 2013 with over 50K per month

§ Efficiencies enhanced through the Quarry Machinery Replacement Program with three (3) new machines procured during the current financial year.

§ Quarry bore drilled and fully operational.

§ Completion of concrete workshop floor has led to Workplace Health & Safety and Environmental Protection compliance improvements.

 

 

Key Issues

 

Administration & Information Services

§ Rates - Incorrect water meter readings resulted in a number of water consumption charge enquiries.  It is believed that this matter has subsequently been resolved through the employment of casual Water Meter Readers specifically trained and assigned to this task.

§ Corporate Communications – Loss of Image Library files from April to November 2013 due to a technical/IT issue.

§ Elected Members & Community Engagement - Inconsistent task management and tracking of Councillor customer requests initiated through community engagement and feedback activities. It is anticipated that this issue will be resolved through the automated customer service request process within the intranet.

 

Financial Operations

§ Financial reporting at the statutory level will not be possible until sometime in the future due to the major reconstruction of Council’s General Ledger.  Management reporting (budget versus actual) will continue.

 

Customer Service

§ Capture, tracking and reporting on Council complaints is not being conducted in a consistent manner, thereby making accurate data capture difficult. It is anticipated that this issue will be resolved through an automated complaints management process within the intranet.

 

 

 

 

 

Community Services

§ Aboriginal Family Legal Service South Queensland (Family Violence Prevention) Program (AFLSSQ) was due to go to tender in December 2013 however due to Federal Government changes this process has been deferred until further notice.

§ Maranoa Early Learning Surat - Consultation is progressing with private and not-for-profit organisations in relation to the potential takeover of the service. Discussions thus far have been positive and progressive.

§ Aged Care – Consultation with Bluecare and Anglicare regarding the potential transitioning and coordination of consumer directed care. Discussions thus far have been positive and progressive

 

Quarry

§ Staffing shortfalls in the follow areas –

Water truck operations

Onsite fitter to carry out maintenance activities (currently using contractors)

Support staff

§ Staffing arrangements i.e. time lost due to travelling to and from the Quarry site impacting on productivity. 

 

 


SECTION 3 – DEVELOPMENT, FACILITIES & ENVIRONMENTAL SERVICES

 

Director’s Overview

 

§ Environmental Health & Waste Services

Due to staff resourcing issues, response times to inspections and or requests from the community have been down.  Two positions have been advertised, and it is expected that a full contingent of employees will complete the team by February 2014.

 

§ Building & Planning Development

Improving business processes and compressing assessment timeframes have been a major focus for the Development team.  The relocation of the unit to Cartwright Street has enabled a closer working relationship with both engineering and plumbing services.

The Maranoa Regional Council Planning Scheme took another step forward with the final draft having been completed.  This process has taken longer than expected due to the flood mitigation study having to be completed prior to the final draft being prepared.

The number of development applications received by Council this period has been lower than previous years.  However, the types of applications that continue to be received are often complex in nature such as waste water treatment facilities.

 

§ Facilities

Some key issues that have impacted on service delivery have been:

- The Facilities Department has recruited for the carpenter position and shortlisted an applicant.  However, due to visa issues that need to be resolved, it is not expected that the applicant will commence work until January. 

- Due to the Injune Swimming Pool Management tender not receiving any conforming tenders, Council has appointed an employee to operate the facility.  The employee has agreed to remain operating the facility until the end of the swimming season in April 2014.

 

§ Economic & Community Development

The Economic & Community Development team continued to promote the Maranoa Region as a great place to live, visit and invest.  Some of the projects included:

- Development application approved for South St affordable housing development, construction due to commence April 2014.

- Purchase of 112 Ha of residential land in Dargal Road Roma for future urban expansion of Roma.

- Design of 30 lot subdivision in Injune to facilitate future urban growth.

- Roma Community Hub tender – preferred tenderer from the evaluation is a local builder.

 

 

 

Key Highlights

 

Environmental Health and Waste Services

§ Over the past three months, Council has received thirty five (35) new food licence applications, mainly from the resource industry.  The total of food licences for this year to date is 150 premises.

§ Information has been distributed to increase understanding and knowledge within the community for control and keeping of animals.  Such information has been shared with Council’s customer service, to update and maintain knowledge within the organisation.

§ The Waste team has completed an e-waste and mobile muster recycle program within this timeframe.  The Roma waste facility has undergone changes with a new bore commissioned on site, sharing of land with a water tank used for the construction of the flood levee and the commencement of a composting area.

§ Rural service personnel completed the first coordinated baiting program for this financial year, with 230 properties participating, and approximately 12 tonne of meat distributed.  At the end of November a total of 396 scalps have been presented for payment.  With the Maranoa Regional Council area having been drought declared many landholders are seeking agistment permits to feed stock on public lands.  Approximately 18 permits have been issued.

 

Facilities

The Facilities team undertook a range of activities throughout the reporting period including:

§ Construction of stables at Bassett Park (stages 1 & 2).

§ Fit-out of the interior of the Mitchell SES Shed & official opening during SES Week

§ Completion of the asbestos management plan and register as required by legislation.

 

Economic & Community Development

§ Economic Development

Completed study of economic contribution of Saleyards to Maranoa Economy.

Saleyards land purchased freehold to facilitate the future development of the saleyards.

Initiate master planning of Roma Saleyards.

 

§ Tourism Development

Maranoa Regional Council has joined Outback Queensland Tourism Association

Completed design of Maranoa drive trails.

Council representative achieved the position of Chair for Great Inland Way promotions committee.   Route gained recognition by Minister for Tourism (Sydney to Cairns).

Council secured a seat on the board of Southern Queensland Country Tourism Ltd.

Tourism Coordinator appointed.

 

§ Community Development

Installation and official opening of Celebration Stones in Mitchell.

School holiday planning completed, and activities commenced.  ‘In the Bin’ introductory short film workshop held on 9 December with approximately 160 children from across the region.

Promotion and planning for Australia Day activities and awards underway.

Muckadilla entrance signs are in design stage, and awaiting approval from Main Roads for installation in January 2014 when road works finished.

 

§ Sport and Recreation

Completion of Stage One works and initiation of Stage Two works for the  Wallumbilla Showgrounds redevelopment – sewage and plumbing complete with electrical works to be completed prior to the end of December 2013.

Bassett Park Master Plan – consultation process complete and final plan developed with costing from consultant Scott Alston.

Disc Golf Course

o Hosted Brisbane Disc Golf Club and world Disc Golf champions from America at a recent community Disc Golf event at the Roma course.

o Currently expanding course from 5 to 9 holes/baskets (baskets installed and signage organised for the site).

Installation of four new sporting champions on the Wall of Fame (at the PCYC) – Tanya Osborne, Emilee Cherry, Anthony Nugent and

 Mark Loane.

Grant assistance provided to a number of sporting clubs across the Maranoa for ‘Get in the Game’ funding from the Department of National Parks, Recreation, Sport and Racing as well as MRC Community Grants

Operators sourced for the Wallumbilla and Injune town pools (the latter until the end of the season).

 

§ Arts Culture and Libraries

Santos Food and Fire festival

o 4,928 visitors

o 98% very good rating

Public programming in libraries

o Computerschool.net has 477 hits to date

o Downloadable emusic

Cultural calendar is in draft

Successful funding application for “Animating Spaces” through Arts Link.

 


SECTION 4 – INFRASTRUCTURE SERVICES

 

Director’s Overview

 

§ Resourcing of the Infrastructure Department has seen the restructure take effect in the way intended.  Forward planning will improve the budget process for elected members and provide Council with the confidence that intended projects have been adequately researched.

 

§ The current Capital works program is quite large and may be impacted directly by lack of water, and the needs of the Resource Sector to address road impacts immediately.  Works on Subsidised roads (TIDS & R2R) have been given a priority, as the ability to spend these funds within a timeframe dictated by Federal & State Governments is necessary in order to partake in future funding opportunities.

 

§ Plant is still a concern with additional resources being provided to bring this budget area up to a functional area of Council.  The impacts of the processes being developed will benefit Council from 2014 onwards.

 

 

Key Highlights

 

Infrastructure Planning & Design

§ IMS (Integrated Management System)

Policies have been developed and endorsed

Of the 43 non-conformances identified in initial audit, 67% have been actioned to date.

§ Assets

Templates for hierarchy and attribute data have been completed and tested in Authority environment.

§ Infrastructure Planning

LRRS roads have been endorsed by Council, SOI’s have been completed and submitted, works program has been developed (for the first time in 10 years)

§ Policies

Road register, maps and policies developed.

 

Infrastructure Contract & Engineering Services

§ APLNG Infrastructure Agreement signed.

§ Early works road upgrades for the Yuleba Taroom Road from the intersection of the Warrego Highway to 4.6kms north reached practical completion (contract value $3.974m) – funded by APLNG.

§ Early works road upgrades for Reedy Creek Road reached practical completion (contract value $5.113m) – funded by APLNG.

§ Awarded $10.88 million for approx. 21kms of roadwork upgrades on Yuleba Taroom Road – funded by APLNG.

§ Awarded $4.684 million for 5km section upgrade of Horse Ck Road – funded by APLNG.

 

Roads & Drainage (Nth E Central) and Parks & Gardens

§ Increase in Private Works requests from the Resource Sector. These works have been prioritised over some capital works as directed, resulting in changes to the Works Program.

 

Roads & Drainage (SW) and Plant & Workshops

§ RDS – The TNRP (Main Roads Flood Damage) works will be significantly complete by Christmas with full completion by Easter 2014. These works with a value of $13.5M are being undertaken under contract to TMR and are progressing to plan and budget.

§ Plant – Successful implementation of a plant defect and servicing system.  Management is now gathering a detailed service and maintenance history on all its fleet.  This information is being used to improve the effectiveness of our Workshops.

 

Water, Sewerage & Gas (Including Laboratory)

§ Injune Main commenced & Mitchell Main project awarded commencing

6 January 2014.

§ Roma STP sewerage works on time and budget.

§ Tenders called for major water and sewerage works.

 

Airports

§ Injune Airport upgrade has been completed.

§ Avdata has been installed and traffic is being monitored. Now at a stage of being able to install a CCTV system, which will be another means of monitoring traffic at the airport.

§ Roma Airport Terminal Kiosk commenced trading on 31 October 2013.

§ Office of Transport Security Registers, records & management systems audit and screening point systems test conducted 29-30 October 2013. No non-compliances were found during this audit.

 

 

Key Issues

 

Infrastructure Planning & Design

§ Injune Subdivision

Submission of town planning application has been delayed pending further investigation of, and solution to, issues with development of sewerage infrastructure.

§ Regulated Parking – Roma

Sign installation cannot commence until QAS carpark complete (as per Council resolution).  Carpark construction will commence following signing of lease document – expected completion end of February (as advised by Manager).

 

Infrastructure Contract & Engineering Services

§ Negotiations ongoing with the GLNG Infrastructure Agreement

§ Variations and latent conditions dispute currently in progress with Probuild Civil in relation to Work Package 1 on Yuleba Taroom Road.

 

Roads & Drainage (Nth E Central) and Parks & Gardens

§ Limited water sources throughout the region have restricted work in certain areas.

 

Roads & Drainage (SW) and Plant & Workshops

§ RDS – Availability and costs of providing water for construction  and maintenance activities will continue to play a part in the new year.  The balance between the additional costs to provide water and the higher quality of work due to water is being worked on.

§ Plant – Due to some operational challenges, the heavy plant replacement program has been delayed.  However, Plant is gaining assistance from a third party to get this back on track.  The repairs and maintenance expenditure is slightly above expectations.

 

Water, Sewerage & Gas (Including Laboratory)

§ DWQMP (Drinking Water Quality Management Plan) - rewrite required and due 14 March 2014.

§ Surat WTP – due for commissioning end December 2013 – 3 months behind Schedule.

 

Airports

§ Current terminal size is still insufficient - for the month of October 2013, 29,437 passengers. Unconfirmed passenger movements are 28,500.

§ Increasing frequency of high strength apron at capacity, resulting in 4 aircraft using the terminal at one time. This has the potential to cause scheduling issues and may result in delayed flights.

 

 

 


Consultation (internal/external):

Chief Executive Officer

Executive Management Team

Senior Management Team

Risk Assessment (Legal, Financial, Political etc.):

Statutory requirement of the Local Government Act

Policy Implications:

Under Section 12 of the Local Government Act 2009, Councillors have a number of key responsibilities including but not limited to the achievement of its plans, compliance with all laws that apply to local governments, policy development and decision making for the benefit of the local government area, and being accountable to the community for the local government’s performance.     

Quarterly reviews enable Council to monitor the progress and implementation of the Operational Plan 2013/14 and provide clear direction to the Chief Executive Officer and employees in relation to its policies and priorities.

 

Financial Resource Implications:

Activities are included in Council’s 2013/14 Budget unless otherwise indicated and identified for inclusion in the next budget review.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 10 December 2013

Item Number: L.11

File Number: D13/61889

 

Subject Heading:                     Request to change and existing approval for reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to Rural Residential) (File: 2012/18215)

Classification:                                   Open Access  

Name of Applicant:                          Alanah Ladbrook

Location:                                            Richardsons Lane, Roma (Lot 6 on SP223688)

Author & Officer’s Title:                 Warren Oxnam, Specialist - Compliance

 

Executive Summary: 

Council approved a  Development Approval for Reconfiguring a Lot – 1 into 7 lots and a Material Change of Use from Rural to Rural Residential on land at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668. The reconfiguration creates six additional lots for rural residential purposes.

 

The existing lot is 16.08 hectares. The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres. Road construction, property access works, water and electricity supply works have been completed.

 

Two matters remain outstanding before the plans for the subdivision can be sealed. The first matter is the connection of telecommunication services. The second is a proposed covenant along a drainage channel to protect a wildlife corridor.

 

The approval holder seeks Council’s agreement to changing the conditions relevant to these matters to allow the plan of subdivision to be approved by Council.

 

For the telecommunications connections, the applicant asks that Council accept a bond. A bond of $10,000 would be acceptable.

 

The covenant was originally proposed by the applicant and not the Council. The Department of Environment and Heritage Protection has recently advised that the area is a very low priority for that Department and to consider other avenues for protecting the corridor. Following this advice, Council officers have proposed some changes to the conditions to achieve a similar effect to the covenant.

 

 

 

The changes meet the requirements for permissible changes to a development approval for impact assessable developments under the Sustainable Planning Act 2009.

 

The proposed changes to conditions are:

 

Condition 3 is modified to reflect a change in plan numbering.

 

Condition 4 is modified to reflect the substitution of the “Wildlife Corridor” for the “Wildlife Covenant area”. It will also include controls on fencing of the corridor

 

Condition 19 is modified to refer to a “Wildlife Corridor” instead of a “Wildlife Covenant area”.

 

Condition22 is modified so that it includes the ability for Council to accept a bond as surety for the provision of telecommunications.

 

All other conditions remain unchanged.

 

 

Officer’s Recommendation: 

1.         In accordance with the guidance provided by the Department of Environment      and Heritage Protection, Council modify the original approval to allow for the        removal of the proposed nature refuge agreement and covenant with new         provisions inserted into Development Approval 2012-18215 to create a     wildlife corridor.

 

2.         Council change Development Approval 2012-18215 to insert a condition providing for the acceptance of a bond of $10,000 to secure the future             installation of telecommunication connections by the developer which will            allow   the subdivision plans to be sealed by Council ahead of the             telecommunication connections being made available.

 

3.         Council approve the following as the new set of conditions for Development        Approval 2012-18215 for Reconfiguring a Lot (1 into 7 lots) and a Material      Change of Use from Rural to Rural Residential on land, located at       Richardsons Lane at the corner with Woodside Road, Roma QLD 4455 and          described as Lot 6 on SP223668:

 

Complete and maintain the development

 

1.         Complete and maintain the approved development as follows: (i) generally in       accordance with development approval documents and (ii) strictly in         accordance with those parts of the approved development which have been           specified in detail by the Council unless the Council agrees in writing that           those parts will be adequately complied with by amended specifications.

 

 

 

 

Easement, building envelopes and wildlife corridor

 

2.         The easement over Lot 5 on SP223668 in favour of Lot 6 on SP223668 must       be extinguished prior to the registration of the plan of survey for the     subdivision of Lot 6 on SP223668.

3.         Any habitable structures must be generally located in the building envelopes       shown on Plan Drawing Number 11/69 PP12 Rev D as attached to        Development Approval 2012-18215.

           

4.         A wildlife corridor is to be permanently maintained in the area shown as    “Wildlife Corridor” on Plan Drawing Number 11/69 PP12 Rev D as attached to        the Development Approval 2012-18215. The wildlife corridor can be fenced          along its edges but no fences are to erected across the corridor or in any way          which prevents animals from moving along the corridor.

 

Stormwater and Drainage

 

5.         The stormwater drainage system to service the development shall be in     accordance with Queensland Urban Drainage Manual (Volume 1 text,             Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines    (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

6.         Post-development stormwater runoff flows, whose characteristics include             volume, concentration and velocities, from the development site are not to    exceed pre-development stormwater runoff flows to adjoining properties.

 

7.         Any increase in volume, concentration or velocity of stormwater from the   property being developed shall be channelled to legal points of discharge or           to other storage, dispersal or disposal arrangements which shall be agreed in          writing by the Council.

 

8.         Stormwater shall not be allowed to pond on the property being developed             during the development process and after the development has been    completed, unless the type and size of ponding has been agreed in writing by   the Council or as a specific           development approval condition.

 

9.         The developer shall ensure that in all cases, discharge of stormwater runoff         from the development drains freely to the legal points of discharge for the     development and that no nuisance of ponding is created within the vicinity of    the development.

 

10.       There shall be no increases in any silt loads or contaminants in any overland      flow from the property being developed during the development process and        after development has been completed.

 

 

 

 

 

Roadworks

 

11.       Richardsons Lane, from the intersection with Woodside Road at the north-           eastern corner of that lot, shall be upgraded in accordance with Capricorn   Municipal Development Guidelines (CMDG) D1 Geometric Road Design’         Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland            (MUTCDQ) Part 3 requirements for roadworks on roads.

 

12.       The pavement design for all roadworks shall be confirmed after in-situ       subgrade testing has been carried out prior to construction of the pavement     formation.  The pavement design report along with the test results shall be           provided to Council for approval prior to placement of pavement materials.

 

13.       Roadside guide posts shall be installed to Manual of Uniform Traffic Control        Devices (Queensland) (MUTCDQ) requirements and specifications with       additional guide posts provided at vehicle cross-overs and underground     drainage works.

 

Access

 

14.       The landowner shall be responsible for construction and maintenance of             vehicle driveways from the Richardson Lane and Woodside Road to the     property boundary and for obtaining any approvals that may be required and       for complying with the applicable designs and standards.

 

15.       Vehicle access driveways from Richardsons Lane or Woodside Road to each      lot shall be provided as per the approved site plan.  Vehicle driveways shall      be constructed in accordance with drawing CMDG-R-040 Rev C – Rural         Road Access and Property Access Over Table Drains – Accesses Along    Bitumen Roads ADT <300 VPD, dated 03/2012.

                       

16.       All vehicular access and related items must comply with (i) the development         approval conditions, (ii) any relevant provisions in the planning scheme for   the area including  Schedule 2: “Standards for Roads, Car Parking, Access       and Manoeuvring Areas”, (iii)  Council’s standard designs for such work         where such designs exist, (iv) the Capricorn Municipal Development             Guidelines (CMDG) Design Guidelines – D1’Geometric Road Design’ and (vi)     any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by        any applicable laws and standards.

 

Services Provisions

 

17.       Reticulated sewerage is unavailable to the development site. A development       permit for plumbing and drainage works shall be sought from Council for any            onsite sewerage system provided on the proposed lots.

 

18.       All onsite sewerage systems shall be designed in accordance with Schedule       6 –Standards for Sewerage Supply of the planning scheme.

19.       No construction shall be permitted within the area shown as “Wildlife         Corridor” on Plan Drawing Number 11/69 PP12 Rev D.

 

20.       Each lot shall be connected with an approved source of potable water by the       way of an underground pipeline system.

 

21.       Each lot shall be connected to a reticulated electricity supply service in      accordance with the local electricity service provider’s requirements and     specifications and the relevant building standards, requirements and         specifications.

 

22.       Each lot shall be connected to a telecommunications service in accordance         with a local service provider’s requirements and specifications and the    relevant building standards, requirements and specifications. If a bond of    $10,000 is paid to Council, the subdivision plans can be sealed by Council          ahead of the telecommunication connections being made available to each   lot. The acceptance of the bond does not remove the requirement for the   developer to ensure that telecommunications services are installed as quickly      as possible.

 

23.       All services installation, including sewer, water, electricity and          telecommunications connections to the respective networks, must comply with (i) the development     approval conditions, (ii) any relevant provisions in        the planning scheme for the area, (iii) Council’s standard designs for such         work where such designs exist  (iv) any relevant Australian Standard that             applies to that type of work and (v) relevant Capricorn Municipal        Development Guidelines (CMDG) Design Guidelines that Council has agreed      to in writing and which the developer must ensure do not conflict with any            requirements imposed by any applicable laws and standards.

 

Earthworks

 

24.       The development is subjected to the Filling and Excavation Code detailed in        the Bungil Shire Council Planning Scheme Part 5 with the modified      requirement that retaining walls shall be used where batter grades exceed             25%.

 

25.       All earthworks for the development shall be undertaken in accordance with          Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’     Design Guidelines for residential development. Earthworks within drainage          pathways shall be accompanied by a Site Specific Stormwater Drainage          Report detailing impacts of such earthworks on surrounding properties.

 

Erosion Control

 

26.       If there is a possibility of erosion or silt or other materials being washed off            the property being developed during the development process, the developer     must document and implement a management plan that prevents this from           occurring.

 

27.       Any construction works on site are to be undertaken in accordance with the         Soil Erosion and Sediment Control Engineering Guidelines for Queensland       Construction Sites (IE Aust – or later versions).

 

Latest versions

 

28.       Where another condition refers to a specific published standard, manual or          guideline, including specifications, drawings, provisions and criteria within     those documents, that condition shall be deemed as referring to the latest           versions of those publications that are publicly available at the time the first          operational works or compliance approval is lodged with the assessment   manager or approval agency for those types of works to be performed or    approved, unless a regulation or law requires otherwise.

 

RPEQ supervision

 

29.       All civil and related work shall be designed and supervised by RPEQ         Registered Professional Engineers of Queensland (RPEQ) who are       competent in the construction of the works.

 

Damage to roads and infrastructure

 

30.       Any damage to roads and infrastructure, that is attributable to the progress of       works on the development site or to vehicles associated with the     development of the site, shall be repaired to at least the previous condition           and at no cost to Council or, if the Council agrees, the cost of repairs may   paid to Council for the Council to carry out the repairs.

 

31.       It is the developer’s responsibility to document by photographs the previous         condition of existing roads and infrastructure and to supply Council with a          digital set of these photographs prior to any works commencing.

 

Completion of works before use

 

32.       All development approval conditions related to the approved development             must be fulfilled prior to any occupation of a dwelling house or related uses             commencing.

 

No cost to Council

 

33.       The developer is responsible for meeting all costs associated with the        approved development unless there is specific agreement by other parties,     including the Council, to meeting those costs.

 

34.       Costs associated with the approved development to be met by the developer        include all costs of survey, easement preparation, covenant preparation,           document lodgement, plan approval and land transfers.

 

 

 

Infrastructure Contributions

 

35.       An infrastructure contribution, equivalent to Council’s adopted Priority       Infrastructure Plan, of $84,000.00 is payable to Council.  The stated charge is      to be paid prior to Council approving the plan of survey.

 

Plan Approval

 

36.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to             Council, shall be paid prior to the Council approving the Plan of Survey.

 

37.       All development approval conditions related to the establishment of the     approved development must be fulfilled prior to any Plans of Survey being     approved by the Council as assessment manager.

 

Operational works

 

38.       To remove any doubt, this development requires operational works to be   approved and completed.

 

 

Body of Report:

Refer to Attachment 1.

Consultation (internal/external):

Danielle Pearn, Manager – Planning & Building Development

 

Risk Assessment (Legal, Financial, Political etc.):

The applicant and submitters have appeal rights under SPA against any decision of Council.

Policy Implications:

The proposed changes do involve a policy consideration. The proposal incorporates the acceptance of a bond for telecommunications  connections. These will be provided after the plan of subdivision is approved by Council. The bond acts as an incentive for the developer to complete the work. In a small scale development where the connection of telecommunication facilities is important but not critical to the safe and efficient operation of the development, allowing the work to be completed after plan approval is an acceptable risk and may reduce a considerable delay in the plan sealing process. The late installation of the telecommunications connections in an area without kerb and channelling and paved footpaths does not require major reworking of already completed subdivision works. If it did, plan approval would be suspended until the physical work had been completed.

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/61883

 

Report authorised by:

Danielle Pearn, Manager - Planning & Building Development

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

1.0 Background information

 

The site is situated at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668.  (Refer Figures 1 and  2 - Locality Plan)

 

The approved development is the creation of six additional allotments and the conversion of all seven lots from Rural to Rural Residential. (Refer Fig 3 – Proposed Subdivision)

 

The original lot is contains 16.08 hectares and there is one house under construction on the original lot.

 

The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres.

 

The first decision notice was issued on 17 December 2012 and an Amended Decision Notice issued on 7 June 2013.

 

Road construction, property access works, water and electricity supply works have been completed.

 

Two matters remain outstanding before the plans for the subdivision can be sealed. The first matter is the connection of telecommunication services. The second is a proposed covenant along a drainage channel to protect a wildlife corridor.

 

The approval holder seeks Council’s agreement to changing the conditions relevant to these matters to allow the plan of subdivision to be approved by Council.

 

For the telecommunications connections, the applicant asks that Council accept a bond. A bond of $10,000 would be acceptable.

 

The covenant was originally proposed by the applicant and not the Council. The Department of Environment and Heritage Protection has recently advised that the area is a very low priority for that Department and to consider other avenues for protecting the corridor. Following this advice, Council officers have proposed some changes to the conditions to achieve a similar effect to the covenant.

 

 

 

Richardsons Lane

 

Dargal Road

 

Dargal Road

 

Woodside Road

 

ROMA

 

Figure 1 - Locality Plan                                                                                                     Source: maps.google.com.au 

 

 

 

 

Figure 2 – Location in relation to Roma 2008 photo                 Source: maps.google.com.au 2012

 

LADBROOK Proposal Plan 091213.jpg

Figure 3 – Proposed subdivision - contours and wildlife covenant area  Source: Byrne Surveyors Pty Ltd

 

 

 

Site

 

Figure 4 – Bungil Shire Zoning                        Source: Bungil Shire Planning Scheme 2006


Attachment 1

Body of Report

 

 

 

2.0       Proposed changes

 

The proposed changes to conditions are:

 

Condition 3 is modified to reflect a change in plan numbering.

 

Original Condition 3

 

Any habitable structures must be generally located in the building envelopes shown on Plan Drawing Number 11/69 PP12 Rev C as attached to Development Approval 2012-18215.

 

New Condition 3

 

Any habitable structures must be generally located in the building envelopes shown on Plan Drawing Number 11/69 PP12 Rev D as attached to Development Approval 2012-18215.

 

Condition 4 is modified to reflect the substitution of the “Wildlife Corridor” for the “Wildlife Covenant area”. It will also include controls on fencing of the corridor

 

Original Condition 4

 

A nature refuge agreement must be entered into and a permanent covenant placed over the land shown as Proposed Wildlife Corridor on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application prior to approval of the Plan of Survey.

 

New Condition 4

 

A wildlife corridor is to be permanently maintained in the area shown as “Wildlife Corridor” on Plan Drawing Number 11/69 PP12 Rev D as attached to the Development Approval 2012-18215. The wildlife corridor can be fenced along its edges but no fences are to erected across the corridor or in any way which prevents animals from moving along the corridor.

 

 

Condition 19 is modified to refer to a “Wildlife Corridor” instead of a “Wildlife Covenant area”.

 

Original Condition 19

 

No construction shall be permitted within the Wildlife Covenant area passing across middle portion of the development site.

 

New Condition 19

 

No construction shall be permitted within the area shown as “Wildlife Corridor” on Plan Drawing Number 11/69 PP12 Rev D.

 

Condition 22 is modified so that it includes the ability for Council to accept a bond as surety for the provision of telecommunications.

 

Original Condition 22

 

Each lot shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

New Condition 22

 

Each lot shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications and the relevant building standards, requirements and specifications. If a bond of $10,000 is paid to Council, the subdivision plans can be sealed by Council ahead of the telecommunication connections being made available to each lot. The acceptance of the bond does not remove the requirement for the developer to ensure that telecommunications services are installed as quickly as possible.

 

All other conditions remain unchanged.

 

 

 

3.0       Making a permissible change to a development approval

 

The changes must meet the requirements for permissible changes to a development approval for impact assessable developments under the Sustainable Planning Act 2009.

 

1.       Section 367 of the Sustainable Planning Act 2009 sets out the provisions for a permissible change:

 

367 What is a permissible change for a development approval

(1) A permissible change, for a development approval, is a change to the approval that would not, because of the change—

(a) result in a substantially different development; or

(b) if the application for the approval were remade including the change—

(i) require referral to additional concurrence agencies; or

(ii) for an approval for assessable development that previously did not require impact assessment—require impact assessment; or

(c) for an approval for assessable development that previously required impact assessment—be likely, in the responsible entity’s opinion, to cause a person to make a properly made submission objecting to the proposed change, if the circumstances allowed; or

(d) cause development to which the approval relates to include any prohibited development.

 

2.       The interpretation of section 367(1)(a) is affected by section 759(1)(c) under which the Minister made Statutory Guideline 06/09 - Substantially different development when changing applications and approvals. This guideline states that a change may result in a substantially different development if the proposed change:

·        involves a new use with different or additional impacts

·        results in the application applying to a new parcel of land

·        dramatically changes the built form in terms of scale, bulk and appearance

·        changes the ability of the proposal to operate as intended. For example, reducing the size of a retail complex may reduce the capacity of the complex to service the intended catchment

·        removes a component that is integral to the operation of the development

·        significantly impacts on traffic flow and the transport network, such as increasing traffic to the site

·        introduces new impacts or increases the severity of known impacts

·        removes an incentive or offset component that would have balanced a negative impact of the development

·        impacts on infrastructure provision, location or demand.

 

3.       The proposed changes are:

(i)      Removal of the requirements for nature refuge agreement and covenant. Controls over development and fencing will be included in the conditions to provide for the wildlife corridor.

(ii)     The installation of telecommunications connections will be delayed but will still occur. A requirement for a $10,000 bond will be inserted to ensure that telecommunications are provided.

 

4.       The following Table 1 provides an assessment of the proposed changes against the criteria of Statutory Guideline 06/09 - Substantially different development when changing applications and approvals.

 

 

Table 1 Statutory Guideline 06/09 - Substantially different development when changing applications and approvals – assessment criteria

 

 

Criterion

 

 

Response

·     involves a new use with different or additional impacts

·   There are no new uses.

 

 

·     results in the application applying to a new parcel of land

 

·   The parcel of land has not changed

·     dramatically changes the built form in terms of scale, bulk and appearance

·   There is no change to the built form

·     changes the ability of the proposal to operate as intended. For example, reducing the size of a retail complex may reduce the capacity of the complex to service the intended catchment

 

·   The proposal still has all the same components operating as intended.

·   The wildlife corridor remains functional and the installation of telecommunications connections will be delayed but will still occur.

 

·     removes a component that is integral to the operation of the development

 

·   No components have been removed.

·   The installation of telecommunications connections will be delayed but will still occur.

 

·     significantly impacts on traffic flow and the transport network, such as increasing traffic to the site

 

·   There are no changes to traffic flow or networks

·     introduces new impacts or increases the severity of known impacts

 

·   No new impacts are introduced

 

 

·     removes an incentive or offset component that would have balanced a negative impact of the development

 

·   No incentives or offsets are changed.

·   The proposal to incorporate the wildlife corridor into a nature refuge agreement and register a covenant over the land is not classed as necessary by the Department of Environment and Heritage Protection.

 

·     impacts on infrastructure provision, location or demand.

 

·   There are no changes to impacts on infrastructure provision, location or demand.

·   The installation of telecommunications connections will be delayed but will still occur.

.

 

 

Assessment against Section 367 (1)(b)  

 

(b) if the application for the approval were remade including the change—

(i) require referral to additional concurrence agencies; or

(ii) for an approval for assessable development that previously did not require impact assessment—require impact assessment:

 

There is no requirement for referral to additional concurrence agencies

 

The application was already impact assessable.

 

Assessment against Section 367 (1)(c) 

(c) for an approval for assessable development that previously required impact assessment—be likely, in the responsible entity’s opinion, to cause a person to make a properly made submission objecting to the proposed change, if the circumstances allowed:

 

There were 3 submitters who all supported the development. As the wildlife corridor is still retained, there does not appear to be any reason why any existing submitters or new submitters would object to the proposed changes to the development approval.

 

Assessment against Section 367 (1)(d) 

(d) cause development to which the approval relates to include any prohibited development.

 

There is no inclusion of any prohibited development.

 

 

6.0 Conclusions

 

The proposed changes fall within the scope of a permissible change under the Sustainable Planning Act 2009.

 

The changes proposed will resolve the issues associated with the original covenant intention.

 

As the approval holder is anxious to progress to plan sealing, the changes to the conditions will allow Council to approve the plan of subdivision.


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 11 December 2013

Item Number: L.12

File Number: D13/62123

 

Subject Heading:                     Adoption of Annual Report 2012/13

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The report tables the draft Annual Report comprising 3 parts:

                        Part A – Overview & Compliance

                        Part B – Financial Information   (Audited Financial Statements for year       ended 30 June 2013)

                        Part C – Performance Information    (Comprising the management               teams’ status updates on the Operational Plan for that year).

 

 

Officer’s Recommendation: 

That the Annual Report as presented be adopted.

 

 

Body of Report:

As the Statements were certified on 4 December, it is necessary to adopt the Annual Report at today’s meeting as there will not be another Council meeting within a  month of the Statements being certified.

Consultation (internal/external):

·    Directors and Managers

·    Support Officer, Mayor   (Coordination Role – Part A)

·    Manager Financial Operations  (Part B & Community Financial Report)

·    Specialist – Organisational Development   (Coordination Role – Part C)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Under the Local Government Regulation 2012

182 Preparation of annual report

(1) A local government must prepare an annual report for each

financial year.

(2) The local government must adopt its annual report within 1

month after the day the auditor-general gives the

auditor-general’s audit report about the local government’s

financial statements for the financial year to the local

government.

(3) However, the Minister may, by notice to the local government,

extend the time by which the annual report must be adopted.

(4) The local government must publish its annual report on its

website within 2 weeks of adopting the annual report.

 

Financial Resource Implications:

Financial Statements (s183)

   The annual report for a financial year must contain—

            (a) the general purpose financial statement for the financial year, audited by the auditor-general; and

            (b) the current-year financial sustainability statement for the financial year, audited by the auditor-general; and

            (c) the long-term financial sustainability statement for the financial year; and]

            (d) the auditor-general’s audit reports about the general purpose financial statement and the current-year financial sustainability statement.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 11 December 2013

Item Number: L.13

File Number: D13/62125

 

Subject Heading:                     Corporate Plan

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Council’s first Corporate Plan covered the period 2009-2013.  The draft new Corporate Plan is underway but there are some steps that still need to be done.   It was originally intended to complete the plan by 31 December 2013, but with the recruitment of the two new Directors, the project fell behind.   It is still intended to complete the works well ahead of budget preparations.  It will also be an opportune time to involve the new Directors in the development of the plan.

 

 

Officer’s Recommendation: 

That the existing Corporate Plan be extended to 31 March 2014 to allow sufficient time for the new plan to be finalised and community engagement undertaken.

 

 

Body of Report:

 

Nil

 

 

Consultation (internal/external):

 

·    Delay detailed in Work Program and advised to Councillors.

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

An desktop assessment of the current plan was undertaken for the Annual Report preparations.     The key objectives are equally relevant today.     There are a couple of key issues that will be included more prominently in the new plan – i.e. Corporate Communications and Community Engagement.

 

Greater consideration of the impacts of the energy sector will also need to be incorporated.

 

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer