Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 12 March 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 7 March 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Acting Chief Executive Officer:                Mr Michael Parker

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on March 12, 2014 at 9.00am.

 

Michael Parker

Acting Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  26 February 2014............................................................................................... 6

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

10.1      Proposed Permanent Closure of Part of Myall Downs Road and Opening of a Part of the Same Road.................................................................................................. 42

Prepared by:      Michael Parker, Acting Chief Executive Officer

Attachment :      Department of NRAM - Proposed Permanent Road Closure of an Area of about 7.8ha being part of Myall Downs Road within Lot 5 on AB223 and shown as road to be closed on drawing DD2013/171 - Applicants: K & M Scott  - 01/11/2013....... 44

10.2      Application for Refund of Cost of Work Performed on Mt Abundance Road Reserve                                                                                                                                49

Prepared by:      Michael Parker, Acting Chief Executive Officer

Attachment 1:    Letter from Rodney Payne - Request for Reimbursement for Repair Costs to Mt Abundance Road - 2 March 2014.................. 51

Attachment 2:    SLR Kruger - Copy of invoice for works carried out to repair washout gully on Mt Abundance Road for Rodney Payne - 21 December 2013...................................................................... 52

Attachment 3:    Letter from Steve Kruger, Steve's Dingo & Dozer Hire - RE Works conducted for Rodney Payne to repair & reconstruction of washout gully alongside Mt Abundance Road - 24 February 2014 53

Attachment 4:    Photos taken by A/CEO Michael Parker at property of Rodney Payne of repair & reconstruction of washout gully along Mt Abundance Road................................................................... 54

 

11          Corporate, Community & Commercial Services

11.1      Be Healthy Maranoa - Healthy Communities position............................ 58

Prepared by:      Julie Neil, Manager - Community Services

Attachment 1:    HCI - Budget breakdown...................................................... 61

Attachment 2:    Letter of Support for BHM. Fiona Flanders, SQIT. 28/02/2014   62

Attachment 3:    Letter of Support for BHM. Laurice Kennedy, Vital Health. 27/02/2014............................................................................... 64

Attachment 4:    Letter of Support for BHM. Sue Harrison, Blue Care. 26/02/2014     65

Attachment 5:    Letter of Support for BHM. Fiona Vincent, MRC Sport and Rec. 04/03/2014............................................................................... 66

Attachment 6:    Letter of Support for BHM. Kathy Morrow, Roma Community Garden. 04/03/2014............................................................... 67

Attachment 7:    Letter of Support for BHM. Kathy Morrow, South West Hospital and Health Service. 04/03/2014 (Signed).................................. 68

Attachment 8:    MAR1214 REPORT ON EVALUATION OF BHM 2010-2014 FOR MRC......................................................................................... 70

Attachment 9:    Letter of Support for Anglicare............................................. 92

11.2      Consideration of Elected Member Attendance at Conferences........... 93

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

12          Infrastructure Services

12.1      Request - Concrete Kerbing King St, Surat............................................... 95

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Megan Cau - Request for Concrete Kerbing to the Access of 33 King Street, Surat  - 20/01/2014........................................... 98

Attachment 2:    Initial Acknowledgement to Megan Cau re Concrete Kerbing to the Access of 33 King Street, Surat........................................... 99

Attachment 3:    Acknowledgement Letter to Megan Cau Re: Request for Concrete Kerb - 33 King St, Surat...................................................... 100

12.2      Addition of Streets to Council's Road Register...................................... 101

Prepared by:      Kim Edwards, Technical Officer - GIS/CAD

Attachment :      Roads Proposed to be added to Road Register - Hodgson 103

12.3      Request Culvert Installation - Kangaroo Creek Crossing, on Mossvale Road, Yuleba                                                                                                                              104

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Councillor Feedback Form - Cr. O'Neil - Owen Murphy - Request for roadworks........................................................................ 110

Attachment 2:    Acknowledgement Letter to Owen Murphy Re: Request for Culverts - Kangaroo Creek Rd, Yuleba........................................... 111

Attachment 3:    Yuleba Development Group - Complaint Owen and Jeanette Murphy Response from Robert Dean.............................. 112

Attachment 4:    Councillor Customer Feedback Form - Owen Murphy - request for work on Kangaroo Crossing, Yuleba - 16/07/13............ 114

Attachment 5:    Response to Owen Murphy Kangaroo Crossing Councilor Feedback request................................................................ 115

12.4      Request - Extension of Roma Bush Gardens Footpath....................... 116

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Tim Bolton - Customer Request - Roma Bush Gardens - 23/01/2014     120

Attachment 2:    Acknowledgement Letter to Tim Bolton Re: Request for Footpath Extension - Roma Bush Gardens, Roma........................ 124

12.5      Drinking Water Quality Management Plan Submission........................ 125

Prepared by:      Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

12.6      Roma Water Avdata Capital Works Budget Adjustment...................... 127

Prepared by:      Paraic Butler, Engineer  

 

13          Development, Facilities & Environmental Services

13.1      Awning Design for Proposed Motel (File: 2012/18397)......................... 130

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report...................................................................... 132

Attachment 2:    Proposal Plans - Awning Design...................................... 134

13.2      Animating Spaces 2014 - Community Coordinator Honorarium....... 140

Prepared by:      Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Attachment :      Animating Spaces Budget................................................. 143

13.3      Term Lease 221912 - Lot 3 on WAL53581 - RES R.319........................ 144

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Term Lease 221912 - Lot  3 on WAL53581 - Camping and Water Reserve - RES R.319, parish of Bungeworgorai........... 146

Attachment 2:    Map - Lot 3 on WAL53581 - Nth west of Hodgson......... 149

13.4      Term Lease 221911 - Lot 14 on DL355 - RES R.94................................ 150

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Term Lease 221911 - Lot  14 on DL355 - Water Reserve - RES R.94, parish of Bute............................................................. 152

Attachment 2:    Map - Lot 14 on DL355 - Sth of Amby.............................. 155

13.5      Term Lease 222083 - Lot 23 on WV1196 - RES R.312........................... 156

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Term Lease 222083 - Lot 23 on WAL1196 - Water and Crossing Reserve - RES R.312, parish of Warkon......................... 158

Attachment 2:    Map - Lot 23 on WAL1196 - Nth East of Surat................ 161

13.6      Acquisition of Native Title ........................................................................... 162

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Map Showing Area.............................................................. 165

13.7      90th Anniversary of Cobb and Co. Commemorative Trail Ride......... 166

Prepared by:      Megan Swords, Coordinator - Tourism

13.8      Demolition of Grandstand ........................................................................... 170

Prepared by:      Tanya Mansfield, Manager - Facilities

13.9      Proposed Trustee Lease of Part of Reserve........................................... 173

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :      Map - Lot 128 on DL500 - Mitchell.................................... 175

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

 

C           Confidential Items

C.1        Clearview Rise (EDQ) Competitive Neutrality Fund Contribution to Community Housing

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.2        Injune-Taroom Road Design and Construction Contract (Ch 0+0.6km to 23+0.8km)

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.3        Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.4        Application for payment arrangement

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.5        Access to Discounted Water for Rural Residents for Domestic Purposes

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.(Discussion of discounted water for rural residents for domestic purposes)

C.6        Industrial Land Mitchell

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.7        Tender 14018 - Roma Sewer Augmentation - Tender Award

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.8        Tender 14019 - Chlorine Disinfection - Tender Awarding

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.9        Purchase of Property Adversley Affected by Flood Mitigation Works

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.10      Land Swap - Langton Avenue, Yuleba

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 February 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Acting Chief Executive Officer – Michael Parker, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services, Director Corporate, Community & Commercial Services – Sharon Frank,  Manager  - Planning & Building Development - Danielle Pearne, Coordinator - Planning - David Fermer, Specialist – Development Engineer -  Ruth Golden, Manager – Infrastructure Contracts & Engineering Services (CSG) – Peter Weallans, Manager – Economic & Community Development – Ed Sims, Specialist – Strategic Finance – Claire Alexander, Coordinator -  Waste – Margaret (Margie) Milla.

 

GUESTS

 

Ian Coutts of Maranoa Regional Council.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.10am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/02.2014/28

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That the minutes of the General Meeting (2-12.02.14) held on 12 February 2014 be confirmed, subject to the following amendment:

 

Item 13.2 – Resolution Number: GM/02.2014/03 -  Voting record be amended reflect a vote of  “8/1” rather than “9/0” in favour of the motion. 

 

This reference was found on page  7 of the Minutes, included as part of the General Meeting Business Paper.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                    5.1

File Number: D14/6153

Subject Heading:                         Application for Material Change of Use "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)

Location:                                          29 Airport Drive, Injune QLD 4454 (Lot 25 on SP194532)

Applicant:                                         JJ Richards & Sons Pty Ltd C/- Duggan & Hede Pty Ltd

Author and Officer’s Title:                 Rebecca Van der Meer, Town Planner

Executive Summary:  

The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 20 November 2013 and 12 December 2013, and four (4) submissions were received.

 

Discussion:

Cr. Schefe advised Council he had discussed with the applicant a potential alternative proposal for location of the current operations.  Council further discussed this aspect and determined that the alternative should be further investigated prior to determination of the matter.  No Vote was taken on the motion at the time.

 

 It should be further noted that Council had obtained , a ‘Mover’ and ‘Seconder’ for the motion recorded below at the General Meeting on 12 February 2014.  At that time the motion had not been voted and and the matter had been laid on the table for presentation at the current meeting. 

 

In view of the additional investigations required, Council determined that the a vote should be undertaken to confirm Council’s direction of the matter with respect to it again being laid on the table for presentation at the General Meeting on 12 March 2014.  This vote is recorded following the draft motion below.

 

 

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), subject to the following conditions:

 

Preamble

 

a)       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), in accordance with the approved plans: 

 

Plan/Document number

Plan Document Name

Date

RI272-DA-01

Site Layout Plan

06/2013

RI272-H-01 Rev B

Tank Farm Stormwater Quality & Drainage

01/2013

RI272-00-07 Rev A

Elevations

12/2012

RI272-00-08 Rev A

Cross Section

12/2012

RI272-DA-02 Rev A

Proposed Resource Recovery Facility

08/10

WA130011 BA-100

Caretaker’s Residence

21/03/2013

RPB-06514

Office & Amenities

16/05/2013

RPB-06514 Rev 1

Amenities Elevation

21/06/2013

R1272-C-03/B

Hardstand Pavement and Detail Plan

07/13

R1272-C-02/A

Earthworks Plan

01/13

Issue B

Stormwater Management Plan Proposed JJ Richards Injune Depot at Airport Drive, Injune

06/2013

CMDG D5

Capricorn Municipal Development Guidelines -  Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines -  Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines - Water Reticulation D11 Design Guidelines

10/2007

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         The stormwater drainage system is to be constructed generally in accordance with the Stormwater Management Plan prepared by Duggan & Hede Issue B dated June 2013. Any damage to adjoining properties as a result of these works is to be mitigated to the satisfaction of the adjoining property owner.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.       Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

 

12.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Services Provisions

 

13.       The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

14.       Reticulated sewerage is unavailable to the development site.  A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.       All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

16.       The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

17.       If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

18.       All services installation, including water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

20.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Airport Road and Carnarvon Highway Intersection

 

21.       The Airport Road and Carnarvon Highway intersection must be upgraded to a BAR/BAL Type intersection for Type 1 Road Trains.  The intersection must be designed and constructed in accordance with the requirements outlined in the Department of Transport and Main Roads Road Planning and Design Manual (2nd Edition) and any manuals/standards referenced therein.

 

Access, Car parking and Manoeuvring

 

22.       The developer shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.       Vehicle access from Airport Drive to the development site shall be designed in accordance with AS/NZS 2890.2-2002 Off-street Commercial Vehicle Facilities.  The width of the vehicle crossover must be sufficient to ensure the extent of vehicle movements to and from the site are completely contained within the crossover

 

24.       Vehicle crossovers to the development site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.       Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.       All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.       Light Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking

 

28.       Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.       Designated vehicle parking spaces must be provided onsite in accordance with “Layout Plan” R1272-00-05 Rev B, dated 10/01/2013.

 

30.       Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

 

31.       Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

32.       No on-street parking is permitted at the frontage of the development site at any time.

 

33.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

34.       Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’ and any earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

35.       All earthworks, including batters, must be fully contained within the development area and must not in any way impact on the properties adjoining the site.

 

Erosion Control

 

36.       All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

37.       Erosion and sedimentation controls shall be implemented, as necessary, and shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

38.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

39.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

40.       In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

41.       The developer is to ensure that there is no dust or sediment nuisance emanating from the site on completion of the approved works. 

 

Operations of Approved Use

 

42.       All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.       This approval relies on the environmental authority issued by a State agency for the environmentally relevant activities of ‘regulated waste storage’ and ‘waste transfer station operation’ to set conditions for the environmental management of this site.  If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval.  References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

44.       The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Hardstand Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Hardstand Management Plan where the requirements are related to civil works and services, and the environmental authority conditions shall prevail where the requirements are related to environmental management.

 

Signage and Line marking

 

45.       Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

Landscaping

 

46.       Landscaping is to be provided in accordance with approved plan R1272-DA-01, dated 06/2013.  Vegetation is to be established within three (3) months of commencement of the use and must comprise a mix of trees, shrubs and groundcovers.

47.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Waste Collection and Disposal

 

48.       The storage and removal of effluent must not have an adverse effect on the surrounding areas and must not cause an environmental nuisance to neighbouring properties.

 

Advertising Signs

 

49.       Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

50.       Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

51.       Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

52.       There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

53.       All vehicles transporting fill or other bulk materials to and from the site must have their loads covered.

 

54.       Any damage which is incurred to existing infrastructure including underground services, signs, footpaths or roadways, as a result of the development works, shall be rectified immediately in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

55.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

56.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

57.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

58.       The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Infrastructure and Impact Contributions

 

59.       A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule A attached to and forming part of these conditions.

 

60.       Infrastructure charges are to be paid in accordance with the attached Schedule B of Infrastructure Charges attached to and forming part of these conditions.

 

61.       The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

No Cost to Council

 

62.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

63.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Schedule of Charges A - Local Roads Additional Impacts

 

1.         This condition is required because the development will impact on the local roads when materials associated with the operation of the industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.         A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.         The payment of the local roads additional impacts charge must be made by the industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.  The maximum approved annual production capacity of the industry will be deemed to be the maximum capacity of the tank storage listed in the approvals for the site multiplied by 300. If the industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.         The holder of the development approval or the industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.         The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the industry operator requests earlier changes to the charges.

 

6.         Despite the payment of a local roads additional impacts charge, the Council may stop the industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the industry.

 

7.         Council or its representative(s) is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.         These charges can be included within an infrastructure agreement or deed of agreement with the Council, the industry operator and any other relevant parties by consent of the parties. The industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

Schedule of Charges B - Schedule of Infrastructure Charges

 

(a)        Why the condition is required:

 

          The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it may need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)        Amount of the payment required:

 

          The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $79,891. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for any water main extension required to connect the site to the closest existing water main.

 

          The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

          If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)        Details of the infrastructure for which the payment is required:

 

          Establishment costs of the following trunk infrastructure made necessary by the development –

·                Water network

·                Roads network

·                Community infrastructure  networks

 

          As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

          The establishment costs include the costs of connecting the site to the water network.

 

          The establishment costs also include the costs of connecting the site to the road network.

 

          If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)        When the payment must be made:

 

          The payment must be made before the use commences or in accordance with the provisions of an infrastructure agreement.

 

          A part-payment of $50,275 is to be paid to Maranoa Regional Council before use commences.  The balance of the payment is to be paid to Maranoa Regional Council within one year of the use commencing. When the balance of the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges.

 

(e)        Person to whom the payment must be made:

 

          Maranoa Regional Council

 

(f)         Supply of infrastructure

         

          The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Town Planner

  

 

Resolution No. GM/02.2014/29

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That the matter lay on the table for further discussion at the General Meeting on 12 March 2014, pending the outcome of further discussion with the applicant.

 

CARRIED                                                                                                                      6/3

 

Responsible Officer

Town Planner

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

Cr. Denton left the Chamber at 9.31am.

Cr. Denton entered the Chamber at 9.32pm.

 

Item Number:                                    8.1

File Number: D14/9846

Subject Heading:                         Material Change of Use - "Motel" (25 Units) (File: 2012/18213)

Location:                                          39 Lovell Street, Roma (Lot 1 on RP30940)

Applicant:                                         Onyamate Ptcy Ltd C/- Fyfe Pty Ltd

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

This application had first been presented at the General Meeting on 12 February 2014 for Council’s consideration.  It’s presentation had not been intended for that meeting, and was done so as a result of admistrative errors.

 

Negotiations are continuing with the applicant in an attempt to modify the proposal to satisfy the goals of the applicant without the present level of flood risk inherent in the proposal.  Further meetings are planned with the applicant’s planners to discuss alternative design options and staging. 

 

Once negotiations have been completed the report will again be presented for further consideration.  This will result in a better considered result for all parties. 

 

Discussion:

The Director of Development, Facilities & Environmental Services provided Council an update on the progress of negotiations to date, and outlined the next steps intended as part of the negotiation process.

 

Resolution No. GM/02.2014/30

Moved Cr Newman                                                        Seconded Cr Wason  

That Council Rescind Resolution Number GM/02.2014/02 stating:

 

Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:

 

1.       The entirety of the site is identified within the 1 in 100 year ARI flooding area.

 

2.       The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.

 

3.       The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.

 

4.       The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.

 

5.       The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.

 

6.       It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.

 

7.       In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Planning Development

  

 

Mayoral Minute

 

The Mayor requested his formal personal apology be recorded in the minutes, advising that presentation of the matter at the General Meeting on 12 February 2014 was an oversite on his part.

 

 

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Item Number:                                    13.2

File Number: D14/6970

Subject Heading:                         Compliance Policy Framework

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The Compliance Policy Framework sets out the strategies and priorities for compliance action by the Maranoa Regional Council, and serves to communicate those strategies and priorities to Council officers and the community.

 

After the Framework is adopted by the Council, it becomes a reference point for the development of more detailed policies and procedures. Councillors can use the Framework to decide on the priorities for detailed policy development.  Council officers will use the Framework and the detailed policies to guide compliance actions.

 

There are a large number of potential policies identified in the Compliance Policy Framework. The process of policy development will occur over a number of years with the yearly policy development priorities documented in Council’s annual Operational Plan.

 

The Council may adjust the Compliance Policy Framework over time, to meet changing community expectations and priorities or changes in State or Federal legislation.

 

Discussion:

The Manager of Planning & Building advised Council that a it was intended that the establishment of priorties be bought to a workshop of Council in the coming weeks for further consideration.

 

Resolution No. GM/02.2014/31

Moved Cr Price                                                             Seconded Cr Flynn  

 

That Council:

 

  1. Adopt the Compliance  Policy Framework;

 

  1. Use the Compliance  Policy Framework to set priorities for more detailed policy development as part of Council’s annual operational plans;

 

  1. Council officers use the Compliance Policy Framework and policies developed in accordance with the Framework to guide compliance actions.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.4

File Number: D14/9143

Subject Heading:                         Material Change of Use - "Undefined Use" (Non resident Workforce Accommodation – 40 Units) (File: 2013/18781)

Location:                                          3043 Beilba Road, Beilba QLD 4454 (Lot 1 on SP261934 and Easement E within Lot 5 on SP261934)

Applicant:                                         ADAMS + SPARKS Town Planning + Development

Author and Officer’s Title:                 Jessica Reiser, Planning Officer

Executive Summary: 

This application sought approval for a Material Change of Use for Non-resident Workforce Accommodation (40 Units) on land at 3043 Beilba Road, Beilba QLD 4454 (described as Lot 1 on SP261934 and Easement E within Lot 5 on SP261934). 

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 18 December 2013 and 23 January 2014.  No submissions were received during this period.

 

Resolution No. GM/02.2014/32

Moved Cr Wason                                                           Seconded Cr Newman  

 

That Council approve the application for Material Change of Use “Undefined Use” (Non-resident Workforce Accommodation – 40 Units) on land at 3043 Beilba Road, Beilba QLD 4454 described as Lot 1 on SP261934 and Easement E within Lot 5 on SP261934, subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.    The approved use may not commence until the Environmental Authority has been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

3.    All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorized harm.  Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage.  This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land.  The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity.

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 40 Units), generally in accordance with the approved plans and documents:

 

Plan/Document number

Plan/Document name

Date

Figure 2 Rev C

Site Plan

09/12/2013

Figure 3 Rev B

Camp Location

09/12/2013

Figure 4 Rev B

Easements

09/12/2013

Figure 5 Rev C

Road Access

09/12/2013

Map/13/104 DA01 Rev 2

Proposed Camp Site Plan

10/12/2013

Map/13/104 DA02 Rev 2

Detailed Camp Site Plan

10/12/2013

Map/13/104 DA03 Rev 2

Building Types/Floor Plans and Elevations

10/12/2013

Map/13/104 DA04 Rev 2

Building Types/Floor Plans and Elevations

10/12/2013

D5

CMDG – Stormwater Drainage Design Guidelines

03/2012

D6

CMDG – Site Regarding Design Guidelines

03/2012

 

4.    During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Site Works

 

10.   Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

 

11.   Whereby plant or machinery is to cross any gas pipeline easements in proximity to the site, the developer shall obtain prior approval from the entities in which the easement is in favour.

 

Stormwater Drainage

 

12.   On-site stormwater drainage is to be constructed in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

13.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

14.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

15.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

16.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

17.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

18.   During construction stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

19.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

20.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Service Provisions

 

21.   Reticulated sewerage is unavailable to the development site.  All onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

22.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs including a minimum of 20,000 litres exclusively for fire fighting purposes.

 

23.   The development is to be provided with an electricity supply adequate for the use.

 

24.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

25.   All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

26.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

27.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

28.   The landowner of proposed Lot 1 shall be responsible for construction and maintenance of the access road from the property boundary fronting Fairview Road to Lot 1 on SP261934. A properly numbered rural addressing standard signpost is to be provided at the access intersection.

 

29.   Provide a total of 45 car parking spaces on the site in accordance with the approved plans.

 

30.   Internal roads, carparking spaces and driveway areas must be constructed with minimal dust producing materials or sealed.

 

31.   All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

32.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Advertising Signs

 

33.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

34.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

35.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

36.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

37.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.   The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

Rubbish Collection

 

40.   At all times while the use continues, waste containers shall be maintained in onsite and shall be emptied and the waste removed from the site on a regular basis.

 

Infrastructure Contributions

 

41.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

42.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Use

 

43.   All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

44.   The development is approved to be operated for a maximum period of ten (10) years, starting from the day the use commences.

 

45.   The standards and requirements of Queensland Development Code MP 3.3. – Temporary Accommodation Buildings and Structures must be complied with.

 

46.   Within six months of the use ceasing the site is to be cleared of all temporary structures, waste disposal facilities, internal roads, parking areas and drainage facilities and planted with at least a ground cover of endemic grasses.

 

47.   The operator is to develop and implement appropriate bushfire mitigation plans and a suitable fire evacuation plan and escape routes are to be identified prior to commencement of the use.  This plan is to be regularly reviewed and updated when required.

 

48.   Vegetation and combustible materials are not stored adjacent to structures.

 

Amenity

 

49.   The developer is to ensure that the external cladding of the ancillary workers’ accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

No Cost to Council

 

50.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

51.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs

 

52.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when vehicles associated with the operation of the accommodation facility use those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where vehicles of the type used in this activity/use are permitted to travel. The number of accommodation units in the accommodation facility are deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per accommodation unit per day will be paid to Maranoa Regional Council. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the accommodation facility operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.    The payment of the local roads additional impacts charge must be made by the accommodation facility operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The accommodation facility operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved accommodation capacity of the activity/use divided by 4. The maximum approved accommodation capacity of the accommodation facility will be deemed to be the maximum capacity of the accommodation facility listed in the approvals for the site. If the accommodation facility operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the accommodation facility operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the accommodation facility operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the accommodation facility operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use by vehicles associated with the accommodation facility.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the accommodation facility operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The accommodation facility operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the accommodation facility operator and any other relevant parties by consent of the parties. The accommodation facility operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Planning Officer

 

 

 

Item Number:                                    13.5

File Number: D14/10121

Subject Heading:                         Application for Permanent Road Closure

Location:                                          Mitchell

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for a Permanent Road Closure in Mitchell, being the road separating Lots 104 and 105 on SP226529 from Lot 106 on DUB5344.

 

Discussion:

Council requested additional information in considering the item, and determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting, pending the outcome of further investigations.

 

 

Office of the CEO

 

Item Number:                                    10.1

File Number: D14/7305

Subject Heading:                         Second Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013, with the First Budget Review adopted on 13 November 2013. This report is based on the Second Quarter Budget Review recently conducted by managers and staff.

 

The budget review presented is currently showing an estimated Surplus of $81K. It incorporates new items and changes not previously identified in the original budgeting process & at the first quarter budget review and from the most recent review completed by Managers on Council’s capital works program 2014/15.

 

Council had requested that a full review be conducted of all capital works intended for this financial year be undertaken, in order to identify all works that potentially may be carried over to 2014/15 and to redirect costs to areas where these funds are needed. The outcome from the full review is now included in this report, whereby Managers have identified that a total of $6.8M of capital works will be carried over to 2014/15 financial year.

 

Discussion:

Council discussed aspects of the report and the need for a further workshop to further discuss budget priorities for 2014/15 financial year.

 

Resolution No. GM/02.2014/33

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That the Council adopt the Second Quarter Budget Review 2013/14 as shown in the following attachments (pages 1-11) as part of the officer’s report, with the primary documents marked (*):

 

Pages

 

1.         One Page Summary of Second Quarter Budget Review 2013/14 *

2.         Revised Operating Revenue and Expense Budget Statements by Directorate

3.         Revised Capital Revenue and Expenditure Budget Statements by Directorate

4.         Revised Capital Reserves Budget Statements by Directorate

5.         Revised New Loan and Loan Repayment Budget Statement by Directorate

6.         Revised Operating Reserves Budget Statements by Directorate 

7-10      Summary of Second Quarter Budget Review Changes 2013/14 – Operating Revenue & Expenses*

11        Summary of Second Quarter Budget Review Changes 2013/14 – Capital Expenditure 2013/14*

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

 

Item Number:                                    10.2

File Number: D14/10442

Subject Heading:                         Comet Ridge Pipeline Agreement

Location:                                          Various Council Roads

Applicant:                                         GLNG Operations Pty Ltd

Author and Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

Executive Summary: 

Santos, on behalf of GLNG operations, have applied for a single pipeline agreement to cover the pipeline crossing several Council controlled roads, during the construction of the Comet Ridge Wallumbilla gas pipeline. This single agreement is in lieu of Council requiring a separate deed of indemnity from GLNG for each individual crossing.

 

Discussion:

Council discussed the importance of monitoring the pipeline siting for any future road impacts as a result of settlement of ground in the vicinity.  The Director of Infrastructure Services advised Council that this aspect was addressed as part of the ‘Defect Liability’ component of the agreement.

 

Resolution No. GM/02.2014/34

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council approve the single pipeline agreement to cover the road crossings  resulting from the construction of the Comet Ridge Wallumbilla gas pipeline, and approve for the Acting CEO to sign the agreement on behalf of Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Corporate, Community & Commercial Services

 

Cr. Newman & Cr. Denton declared a potential perceived ‘Conflict of Interest’ in the following item, due to each of them having a Grandchild attending the Maranoa Early Learning Centre, and left the Chamber at 10.00am taking no further part in discussion or debate on the matter. 

 

Item Number:                                    11.1

File Number: D14/8017

Subject Heading:                         Maranoa Early Learning - Council Co Contribution Toward Refurbishment

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

In preparation for the Maranoa Early Learning Centre hand-over in December 2014, it was requested that Council continue with the planned essential upgrades to meet national regulations.

 

It was also requested that Council provide any financial shortfalls necessary to complete these capital works. Once approval is established, commencement of contractor tender is also advised.

 

Discussion:

Council discussed proposed budget arrangements for the recommended approach.  The Mayor obtained a ‘Mover’ & ‘Seconder’ for the motion, as recorded below, however no vote was taken on the matter at that time.  No vote was undertaken as Cr. O’Neil requested that Council give consideration to laying the matter on the table for further consideration at the next meeting of Council on 12 March 2014, pending further discussion around budget arrangements for the recommended approach.  A procedural motion was put forward by Cr. O’Neil following recording of the draft motion below.

 

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council approve:

 

1.          The continuation of the essential upgrades for the Maranoa Early Learning Centre;

 

2.      The provision of Council funds of $191,600 (Excluding GST) toward these capital works;

 

3.          The commencement of contractor tender for these capital works; and

 

4.      Consultation with Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Manager - Community Services

 

 

Resolution No. GM/02.2014/35

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That the matter lay on the table for presentation at the General Meeting on 12 March 2014, to allow Council additional time to discuss budget arrangements for the proposed approach at a Councillor Workshop.

 

MOTION LOST                                                                                                               2/5

 

 

The previous draft motion was then put to the vote, with the outcome recorded as follows.

 

Resolution No. GM/02.2014/36

Moved Cr Chambers                                                      Seconded Cr O'Neil

That Council approve:

 

1.          The continuation of the essential upgrades for the Maranoa Early Learning Centre;

 

2.      The provision of Council funds of $191,600 (Excluding GST) toward these capital works;

 

3.          The commencement of contractor tender for these capital works; and

 

4.      Consultation with the Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

MOTION LOST                                                                                                               3/4

 

Responsible Officer

Manager – Community Services

 

 

Resolution No. GM/02.2014/37

Moved Cr Chambers                                                      Seconded Cr Price

 

1.          The continuation of the essential upgrades for the Maranoa Early Learning Centre;

 

2.      The provision of Council funds of $191,600 (Excluding GST) toward these capital works, subject to a suitable service provider being approved by Council within the required time frame;

 

3.          The commencement of contractor tender for these capital works; and

 

4.      Consultation with the Surat RSL Committee to confirm that these works are proceeding as previously discussed and planned.

 

CARRIED                                                                                                                      5/2

 

Responsible Officer

Manager – Community Services

 

At cessation of debate & discussion Cr. Newman & Denton entered the Chamber at 10.19am.

 

Presentation

 

The Mayor acknowedge Ian Coutts having achieved the milestone of 50 Years of Service with Maranoa Regional Council and the former Bungil Shire Council.  The Mayor thanked and congratulated Ian for his contributions on behalf of Council.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.20am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.02am.

 

 

Item Number:                                    L.5

File Number: N/A

Subject Heading:                         Community drought support

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary:

The Department of Communities, Child Safety and Disability Services has approved a Grant of $50,000 for Council to deliver community events, training and resources as local leaders in direct support for primary producers and families under stress from the drought.  The Department has specified that the projects should involve one or more of the following:

 

•           Community events and/or functions

•           Community education events and/or resources

•           Community support groups

•           Development and/or training of volunteers and/or community leaders

 

The funds may be used to either top up existing projects or fund a new project.

 

 

Action:

That Council host of a number of community events over the period of May – 1 June 2014, and secure entertainer “The old Fella” to perform as part of the hosted events;

 

Further discuss partnering opportunities, event activities and locations at an upcoming workshop of Council.

 

 

Responsible Officer

Manager – Community Services

 

 

Item Number:                                    11.2

File Number: D14/8748

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members &  Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of November 2013 – January 2014.  

 

Resolution No. GM/02.2014/38

Moved Cr Wason                                                           Seconded Cr Newman  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·         Roma Saleyards Advisory Committee Meeting – 28/11/13;

·         Airport Advisory Committee Meetings – 06/11/13 & 04/12/13.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

 

Item Number:                                    11.3

File Number: D14/9661

Subject Heading:                         Installation of Bulk Water Storage for Queensland Rural Fire Service

Location:                                          Roma & Injune

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary:

Queensland Rural Fire Service is in negotiation with Origin to fund a project to install bulk water storage tanks at Roma and Injune to assist in fire bombing operations.

 

Discussion:

Council discussed any potential impacts to the current water supply in Injune, in the instance of the recommendation being approved by Council.  The Director of Infrastructure Services advised that the Injune Water Supply would be a topic presented to Council for further discussion at an upcoming Councillor Workshop.

 

Resolution No. GM/02.2014/39

Moved Cr Schefe                                                           Seconded Cr Denton  

 

That Council:

 

·    Support the installation of bulk water storage tank(s) to a total capacity of up to 50,000 litres at the Roma and Injune Airport for the use by the Queensland Rural Fire Service;

 

  • Approve $3,000 to install a water supply to the tanks.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/6825

Subject Heading:                         Request - Bitumen Seal Cnr Chambers and Creek Streets, Amby

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for bitumen upgrade, of approximately 170m, at the corner of Chambers and Creek Streets, Amby. This would require  an amendment of the Road Register to reflect the addition of 145 metres of Creek Street. 

 

Resolution No. GM/02.2014/40

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council:

 

  1. Amend the Road Register to reflect the addition of 145 metres of Creek Street;

 

  1. Consider this request as part of future budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Cr. Newman left the Chamber at 11.33am.

Cr. Newman entered the Chamber at 11.36am.

 

Item Number:                                    12.2

File Number: D14/3198

Subject Heading:                         Request Taxi Rank Expansion

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request to expand the current number of taxi ranks in Roma.

 

Resolution No. GM/02.2014/41

Moved Cr Chambers                                                      Seconded Cr Price  

That the need for additional taxi and disabled ranks be reviewed as part of a complete review of parking in the Roma CBD.  Upon completion of the review a further report be provided to Council for consideration.

 

CARRIED                                                                                                                                                          9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/7057

Subject Heading:                         Proposed redevelopment of Garth Cox Memorial Park in Yuleba

Author and Officer’s Title:                 Penelope Howland, Coordinator – Community Development (Yuleba/Wallumbilla)

Executive Summary: 

An amount of $10,000 was allocated from the 2013-14 budget to redesign Garth Cox Memorial Park to accommodate aspects of ANZAC Day commemorations, subject to community consultation indicating there is wide support for the proposal.

Consultation has been undertaken and an implementation plan is presented here. It involves engaging a landscape designer to redesign Garth Cox Memorial Park with a design brief that includes accommodation of ANZAC Day Commemoration seating and creation of an integrated and low maintenance landscape.

 

Resolution No. GM/02.2014/42

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council approve a staged implementation plan to redesign Garth Cox Memorial Park, with Stage 1 to be completed in time for ANZAC Day 2014, with all possible works to be completed ‘In house’.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community Development (Yuleba/Wallumbilla)

 

 

 

Item Number:                                    13.3

File Number: D14/8890

Subject Heading:                         Red Neck Mud Derby Event

Location:                                          Roma

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Each year the Red Neck Mud Derby group hold a mud buggy event at Council’s recreational grounds located on the eastern end of Bungil Street Roma.  A neighbouring landholder has made complaints about the event, stating it is an environmental nuisance-dust, noise, litter, and storing of old tyres. An onsite inspection and monitoring of the Red Neck Mud Derby event April 2013 was completed, and it was identified all issues the complainant identified are compliant with legislative requirements.

 

Resolution No. GM/02.2014/43

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council:

 

1. Approve running of the Red Neck Mud Derby in conjunction with Easter in the Country events at the current site. 

 

2. Review holding of events at this site in line with its sport and recreational use of land.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

 

Item Number:                                    13.6

File Number: D14/10534

Subject Heading:                         Funding Agreement Origin (APLNG) Roma Sewerage Augmentation

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The funding agreement between Origin (APLNG) and Council for the Roma Sewerage Augmentation Project has been sent to Council for sign off.  The agreement is consistent with Council’s intent for the construction and operations of the project, and has been reviewed by relevant officers.  

 

Resolution No. GM/02.2014/44

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council authorise its Chief Executive Officer to sign off the funding agreement between Origin (APLNG) and Council for the Roma Sewerage Augmentation Project.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events/Acting Chief Executive Officer

  

 

Cr. O’Neil left the Chamber at 12.03pm.

Cr. O’Neil entered the Chamber at 12.04pm.

 

LATE ITEMS

 

Item Number:                                    L.1

File Number: D14/7916

Subject Heading:                         Wallumbilla Showgrounds - Camping/Hire/Use of Facility

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

As the redevelopment work at Wallumbilla Showgrounds nears completion of Stages 1 and 2, governance details on the site require due consideration by Council. These include items related to a camping fee structure and collection of fees so campers, short term and travelling, can be reintroduced to this area on 1 March 2014 in time for commencement of the 2014 tourist season.

 

Resolution No. GM/02.2014/45

Moved Cr Price                                                             Seconded Cr Chambers  

That Council endorse the following actions in preparation for reintroduction of camping at the Wallumbilla Showgrounds:

 

·         Set camping fees at $20/night – powered site and $10/night – unpowered site;

 

·         Officer’s continue to explore options in regard to daily collection of fees and cleaning of the facilities.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                    L.2

File Number: D14/8769

Subject Heading:                         Roma Southern Road - Upgrade

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Maranoa has recently been advised that the LRRS Roma Southern Road project: investigation and design of upgrade is ineligible for TIDS funding. Therefore amendments to the recently endorsed LRRS work program and budget were proposed. 

 

Resolution No. GM/02.2014/46

Moved Cr Schefe                                                           Seconded Cr Price  

That:

1.   Council allocate $240,000.00 in the current budget towards design costs for Roma Southern Road (Duke St South) from Warrego Highway to Geoghegan Road;

 

2.   The LRRS Works Program be amended to remove Roma Southern Road upgrade design and investigation project ($250,000.00) and the Wallumbilla North Road widen and seal project ($250,000.00) be included.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Cr. Flynn left the Chamber at 12.08pm.

 

Cr. Schefe left the Chamber at 12.09pm.

Cr. Schefe entered the chamber at 12.10pm.

 

Item Number:                                    L.3

File Number: D14/10416

Subject Heading:                         Great Artesian Basin Sustainability initiative

Location:                                          Maranoa Region

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

The Great Artesian Basin Sustainability Initiative (GABSI) was first established in 1999 under the Howard Government and governments of all parties both at the state and federal level have provided ongoing financial support. The latest GABSI phase is scheduled to conclude in June 2014 with the former Gillard/Rudd Government determining a finishing date of June 30th. At the conclusion $140 million will have been allocated from the Commonwealth in its 15 year partnership with the Queensland, New South Wales and South Australian State Governments.

The Abbott/Truss Government is yet to make a determination on whether they wish to invest or not in this unique yet fundamental program to the sustainability of Australia’s natural wonder the Great Artesian Basin, but time is running thin.

GABSI fast tracks much needed repair work on the uncontrolled artesian bores along with the replacement of open earth bore drains with piped water reticulation systems, making wasteful use of GAB water history. Refer to supporting documentation that illustrates the work that has been completed and yet to be completed works across the Surat and eastern regions of the GABSI.

The Maranoa Region relies on the Great Artesian Basin for our potable water in all our towns and on the majority of rural properties for domestic and stock use. Due to the importance and reliance that we place on the GAB it is imperative that we support the continuation of initiatives like GABSI, that work towards securing a future for the much needed natural asset.

 

Resolution No. GM/02.2014/47

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That Council:

 

1.   Implore the Commonwealth Government to extend the Great Artesian Sustainability Initiative (GABSI) post June 30th 2014 for at least two years (with funding allocated to the partnerships with the State Governments) and a further commitment to develop, fund and implement an additional 5 year partnership program.

 

2.   Write to the Commonwealth Minister for Environment, Parliamentary Secretary for Water, Deputy Prime Minister, Minister for Agriculture, local members & Queensland Senators indicating our support for this initiative to continue.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Acting Chief Executive Officer

 

Cr. Flynn entered the Chamber at 12.12m

 

 

 

Item Number:                                    13.5

File Number: D14/10121

Subject Heading:                         Application for Permanent Road Closure

Location:                                          Mitchell

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for a Permanent Road Closure in Mitchell, being the road separating Lots 104 and 105 on SP226529 from Lot 106 on DUB5344.

 

Discussion:

The item had been laid on the table earlier during the meeting, pending the receipt of additional information.  With additional information now to hand, Council commenced discussion and debate on the matter.

 

Resolution No. GM/02.2014/48

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council advise the Department of Natural Resources and Mines that the road is still required for its gazetted purpose and that Council does object to the application for Permanent Road Closure of the road separating Lots 104 and 105 on SP226529 from Lot 106 on DUB5344 Mitchell.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item, due to him being an employee of the Queensland Murrray Darling Committee (QMDC), the organistion who have put forward the proposal for Council’s consideration, and left the Chamber at 12.15pm, taking no further part in debate or discussion on the item.

 

Item Number:                                    L.4

File Number: D14/12709

Subject Heading:                         Regional Waste Committee - Litter & Illegal Dumping Pilot Project

Location:                                          Regional

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Queensland Murray Darling Committee (QMDC) and six local Governments (Balonne, Maranoa, Southern Downs, Western Downs, Goondiwindi and Toowoomba Regional Councils) have recently formed the Regional Waste Committee (RWC) with the aim of collectively addressing waste issues across the region.

 

QMDC are proposing that the six local governments participate in a pilot project with the Department of Environment and Heritage Protection.  The projects seeks to address littering and illegal dumping along the major highways within the six local government areas and would be managed by QMDC on behalf of the RWC.

 

Discussion:

Councillors suggested consideration be given to better managing the following two locations as ‘hot spots’ for littering:

 

Warrego Highway (Between Yuleba & Jackson – the rest area outside Dulacca West)

Warrego Highway  (West of Pickanjinnie – where a former asphalt plant was located, and the bitumen remains).

 

Resolution No. GM/02.2014/49

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council provide a letter to QMDC offering to support :

 

·    The provision of in kind resources of signage and barricades for road side clean ups, for up to two highway locations in the Maranoa region:

 

·    A commitment to provide a report in relation to litterers identified through the camera surveillance component of the project.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Waste

 

At cessation of discussion on abovementioned item Cr. O’Neil entered the Chamber at 12.21pm.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.28pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.09pm

 

Resolution No. GM/02.2014/50

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council close the meeting to the public at 1.10pm.

 

CARRIED                                                                                                                      9/0

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial

 

Cr. Wason declared a ‘Conflict of Interest’ in Item LC.1 – “Tender Assessment for GLNG Santos Roads” due to him:

 

1. Receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

2. There being the potential for material to be sourced from the Mt Saltbush Quarry for future works on the identified roads, under consideration for detailed design works.  Cr. Wason owns the land on which the Mt Saltbush Quarry is located.   Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 1.17pm, taking no further part in discussions on the item.

 

Cr. Price declared a ‘Conflict of Interest’ in Item LC.1 – “Tender Assessment for GLNG Santos Roads” due to her receiving financial compensation from GLNG Santos activities carried out on parcels of land owned her, and left the Chamber at 1.17pm taking no further part in discussion on the item.

 

At cessation on discussion on the abovementioned item, Cr. Wason & Price entered the Chamber at 2.05pm.

 

Cr. Schefe left the Chamber at 1.21pm.

Cr. Schefe entered the Chamber at 1.22pm.

 

Cr. O’Neil left the Chamber at 2.01pm.

Cr. O’Neil entered the Chamber at 2.03pm.

 

Resolution No. GM/02.2014/51

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council open the meeting to the public at 2.35pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 2.36pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 2.40pm

 

 

Item Number:                                    C.1

File Number: D14/9985

Subject Heading:                         Tender APLNG-WP3b – Civil Works to widen Yuleba Taroom Road ch 35.5km – 37.2km including upgrade of intersection at Reedy Creek Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council has received a tendered price on a sole invitee basis from RoadTek South to carry out:

 

Work Package APLNG-WP3B: Road widening works on the Yuleba-Taroom Rd. Ch. 35.5km to 37.2km.  The proposed works also includes the upgrade of the intersection of the Yuleba-Taroom Rd with Reedy Creek Rd.  The response was received on 31 January 2014.on the Yuleba-Taroom

 

Resolution No. GM/02.2014/52

Moved Cr Schefe                                                           Seconded Cr Chambers  

 

That subject to the receipt by Council of the necessary APLNG purchase order, Council award Work Package APLNG-WP3b to RoadTek South at an estimated value of $1,726,376.00 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

 

Item Number:                                    C.2

File Number: D14/10135

Subject Heading:                         Mitchell - Removal of Pensioner Cottages

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Consultation with tenants has resulted in an agreement for them to; relocate to the demountables once installed and pay the new fortnightly rental payments.

 

Advice from Building Certification has resulted in the recommendation for these cottages to go to tender, for the purposes of a property tack or shed.

 

Resolution No. GM/02.2014/53

Moved Cr Denton                                                          Seconded Cr Chambers  

 

Council approve:

 

  • The removal of the three pensioner cottages on Ann St, Mitchell;

 

  • The cottages going to tender, for the purposes of a property shed or tack room;

 

·    The provision of Council funds to remove and dispose of these cottages in the instance that the cottages are not sold under the tender process.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Item Number:                                    C.3

File Number: D14/10526

Subject Heading:                         Roma Flood Mitigation Project - Material for Construction of Stage 1 Levee

Location:                                          Roma Town

Author and Officer’s Title:                 Ross Drabble, Specialist - Flood Mitigation

Executive Summary: 

Council was approached by Ostwald Bros Pty Ltd regarding the sourcing of material for constructing the Stage 1 levee from Council owned land.

 

Resolution No. GM/02.2014/54

Moved Cr Chambers                                                      Seconded Cr Wason  

 

Council resolves to enter into an arrangement for Stage 1 levee works with Ostwald Bros to permit taking of suitable material from a borrow pit to be located on Council land at 1 McPhie Street (formerly Peak’s property). The arrangement to be based on the following conditions:

 

1.          Material from the borrow pit to be purchased at $1/m3;

 

2.      Survey to confirm final quantity at the end of the Stage 1 project and to be reimbursed to MRC as a negative variation under the Stage 1 contract; and

 

3.     Rehabilitation and drainage of the borrow pit to ensure sufficient compaction of material to ensure no subsidence of the fill material, but to be mutually agreed between Council and Ostwald Bros.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Flood Mitigation

 

 

LATE CONFIDENTIAL ITEMS

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him:

 

  1. Receiving financial compensation from GLNG Santos activities carried out on parcels of land owned by him;

 

2. There being the potential for material to be sourced from the Mt Saltbush Quarry for future works on the identified roads, under consideration for detailed design works.  Cr. Wason owns the land on which the Mt Saltbush Quarry is located.  Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr. Wason left the Chamber at 2.45pm, taking no further part in discussions or debate on the matter.

 

Cr. Price declared a ‘Conflict of Interest’ in following item, due to her receiving financial compensation from GLNG Santos activities carried out on parcels of land owned her, and left the Chamber at 2.45pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    LC.1

File Number: D14/9342

Subject Heading:                         Tender Assessment for GLNG Santos Roads

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Tenders were received from suitably experienced civil engineering consultants to undertake detailed design works on the following Council roads:

 

1.   Blythdale North Road (5.42km)

2.   Raslie/ Taylor’s Road (3.1km)

3.   Mount Saltbush Road (13.4km)

4.   Pickanjinnie North Road (15.4km)

5.   Mount Hope Road

      Sealed Section (3.8km)

      Unsealed Section (5.8km)

 

These roads had been identified as requiring to be upgraded in the Santos draft Service Level Agreement Version 2 dated February 2013.

 

Resolution No. GM/02.2014/55

Moved Cr Flynn                                                             Seconded Cr Denton  

 

That Council award the tender to Aurecon as per Council’s Preferred Supplier list in accordance with Local Government Regulation 2012 Chapter 6 Section 233 at an estimated value of $1,159,918.65 (excluding GST) pending Council’s receipt from Santos for a purchase order amounting to $1,241,113 plus GST (which is inclusive of Council’s service charge.

 

CARRIED(Cr. Schefe requested his vote against the motion be recorded)                        6/1

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

At cessation of discussion on the abovementioned item, Cr. Wason & Price entered the Chamber at 2.48pm.

 

Item Number:                                    LC.2

File Number: D14/11940

Subject Heading:                         north western road networks

Author and Officer’s Title:                 John (Blue)  Gwydir, Manager - Roads & Drainage (SW) and Plant & Workshops

Executive Summary: 

Over a prolonged period of time concerns have been raised by the applicant relating to the standard of access provided and the impact of Forestry Activities on the condition of an identified road in the North Western part of Council’s road network.

 

Resolution No. GM/02.2014/56

Moved Cr Price                                                             Seconded Cr Schefe  

 

That Council Officer’s further investigate:

 

1. Costings and means to implement a drainage maintance schedule on roads located in the  north west road system, for presentation at an upcoming Councillor Workshop, including:

 

·         Darkwater Road

·         Wesgrove Road

·         Saddlers Springs Road

·         Mount Moffat Road (Carnarvon National Park access Road)

 

2. The development of a policy and permit framework relating to application of load restrictions on various local roads for future consideration by Council.

 

3. The remainder of regional roads requiring similar maintenance for presentation to Council as part of budget considerations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Roads & Drainage (SW) and Plant & Workshops

 

 

Item Number:                                    LC.3

File Number: N/a

Subject Heading:                         council purchase of land and improvements

Author & Officer’s Title:                    Michael Parker, Acting Chief Executive Officer

Executive Summary:

Previous Council resolutions had allowed the Mayor and Chief Executive Officer to negotiate the purchase of the identified property due to the property being adversely impacted by the construction of Stage 1 flood mitigation levee.  To finalise negotiations, Council’s approval was sought to proceed with settlement.

 

Resolution No. GM/02.2014/57

Moved Cr Chambers                                                      Seconded Cr Wason

 

That Council accept the negotiated purchase price and conditions for purchase of the property situated at 80 Edwards Street Roma, as proposed by the Acting Chief Executive Officer.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Acting Chief Executive Officer

 

 

Item Number:                                    LC.5

File Number: N/A

Subject Heading:                         council purchase of land & improvements

Author & Officer’s Title:                    Michael Parker, Acting Chief Executive Officer

Executive Summary:

Previous Council resolutions had allowed the Mayor and Chief Executive Officer to negotiate the purchase of the identified property due to the property being adversely impacted by the construction of Stage 1 flood mitigation levee.  To proceed with negotiations, Council’s direction was sought.

 

Resolution No. GM/02.2014/58

Moved Cr Price                                                             Seconded Cr O'Neil

 

That Council submit an offer to purchase the property located at 8 McPhie Street Roma as proposed by the Acting Chief Executive Officer.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Acting Chief Excecutive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.58pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 March 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 5 March 2014

Item Number: 10.1

File Number: D14/14997

 

Subject Heading:                     Proposed Permanent Closure of Part of Myall Downs Road and Opening of a Part of the Same Road

Classification:                                   Open Access  

Name of Applicant:                          Maranoa Regional Council

Location:                                            Myall Downs Road, Lot 5AB223

Author & Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

 

Executive Summary: 

Council became aware that part of the Myall Downs Road was “off alignment” when seismic activity was being carried out, and landowner permission had to be obtained for the area of the actual road alignment.

 

The landowners were agreeable to what is termed “an administrative action”, where simultaneous closure of the road reservation not used, and opening of that area where the road is physically located, takes place.

 

The Department of Natural Resources and Mines require that Council offer no objection to the permanent closure part of the process.

 

 

Officer’s Recommendation: 

That Council offer no objection to the permanent closure of part of the Myall Downs Road, within Lot 5 on AB223, on the condition that the closure of the road is in conjunction with the proposed opening of another road which will form part of the realigned Myall Downs Road.

 

 

Body of Report:

Councillor Scott Wason and previous Director – Infrastructure Services, Michael Parker, met with Mr Ken and Mrs Meridy Scott, owners of L5 AB223, onsite last year to discuss the problems resulting from the Myall Downs Road deviating off the road reserve in their property. Permission for seismic activity and a proposed pipeline within the road reserve was causing problems.

 

The solution reached was for a simultaneous road closure and opening to proceed.

Consultation (internal/external):

QGC

Department of Natural Resources and Mines

Mr Ken and Mrs Meridy Scott

Risk Assessment (Legal, Financial, Political etc.):

N/a if the opening and closure proceeds.

Policy Implications:

Nil.

Financial Resource Implications:

Survey costs and fencing - $6,000

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Department of NRAM - Proposed Permanent Road Closure of an Area of about 7.8ha being part of Myall Downs Road within Lot 5 on AB223 and shown as road to be closed on drawing DD2013/171 - Applicants: K & M Scott  - 01/11/2013

D13/53898

 

 

  


Attachment 1

Department of NRAM - Proposed Permanent Road Closure of an Area of about 7.8ha being part of Myall Downs Road within Lot 5 on AB223 and shown as road to be closed on drawing DD2013/171 - Applicants: K & M Scott  - 01/11/2013

 






Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 6 March 2014

Item Number: 10.2

File Number: D14/15683

 

Subject Heading:                     Application for Refund of Cost of Work Performed on Mt Abundance Road Reserve

Classification:                                   Open Access  

Name of Applicant:                          Mr Rodney Payne

Location:                                            Mt Abundance Road reserve through Lot 137 WV1701

Author & Officer’s Title:                 Michael Parker, Acting Chief Executive Officer

 

Executive Summary: 

The applicant, Mr Rodney Payne, has previously applied, and Council has given approval, for the removal of three cattle grids and subsequent fencing out of the road reserve on his property.

 

When clearing the proposed fence line, the applicant was hindered by a large washout in a drain from Mt Abundance Road.

 

Whilst the dozer was on site, repair work to the drainage system was performed, and now reimbursement of the cost of that work is sought.

 

 

Officer’s Recommendation: 

That Council approve the reimbursement of the actual costs of the dozer work involved in the repair of a washout and restoration of the drainage structure in Lot 137 WV1701, totalling $2,200 (including GST).

 

 

Body of Report:

Mr Payne, the owner of Lot 137 WV1701, “Utopia”, is preparing for a new fence along the Mt Abundance Road, which will then allow for the removal of three cattle grids. This process has been approved by Council.

 

Acting CEO Michael Parker inspected the work carried out to the drainage structure and considers that the amount claimed for reimbursement of the dozer hire is fair value for the extent of the work performed.

Consultation (internal/external):

Mr Rodney Payne

Risk Assessment (Legal, Financial, Political etc.):

Nil.

Policy Implications:

Nil.

Financial Resource Implications:

Cost of $2,200 (incl. GST) against road maintenance

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(b) To develop and implement appropriate routine and preventative maintenance programs aimed at extending the overall life of Council’s roads infrastructure assets.

Supporting Documentation:

1View

Letter from Rodney Payne - Request for Reimbursement for Repair Costs to Mt Abundance Road - 2 March 2014

D14/15660

2View

SLR Kruger - Copy of invoice for works carried out to repair washout gully on Mt Abundance Road for Rodney Payne - 21 December 2013

D14/15676

3View

Letter from Steve Kruger, Steve's Dingo & Dozer Hire - RE Works conducted for Rodney Payne to repair & reconstruction of washout gully alongside Mt Abundance Road - 24 February 2014

D14/15663

4View

Photos taken by A/CEO Michael Parker at property of Rodney Payne of repair & reconstruction of washout gully along Mt Abundance Road

D14/15667

 

 

  


Attachment 1

Letter from Rodney Payne - Request for Reimbursement for Repair Costs to Mt Abundance Road - 2 March 2014

 


Attachment 2

SLR Kruger - Copy of invoice for works carried out to repair washout gully on Mt Abundance Road for Rodney Payne - 21 December 2013

 


Attachment 3

Letter from Steve Kruger, Steve's Dingo & Dozer Hire - RE Works conducted for Rodney Payne to repair & reconstruction of washout gully alongside Mt Abundance Road - 24 February 2014

 


Attachment 4

Photos taken by A/CEO Michael Parker at property of Rodney Payne of repair & reconstruction of washout gully along Mt Abundance Road

 




 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 17 February 2014

Item Number: 11.1

File Number: D14/9543

 

Subject Heading:                     Be Healthy Maranoa - Healthy Communities position

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Julie Neil, Manager - Community Services

 

Executive Summary: 

The external funding for the Healthy Communities Initiative programs and position are due to cease 30 June 2014.

 

It is intended that the position and programs are to operate in its current state with the potential to extend upon its target reach to include a whole of community approach.

 

It is proposed that Council provide the funding to continue this position and its programs.

 

 

Officer’s Recommendation: 

That Council approve the:

1.   Continuation of the Healthy Communities Officer position and programs, and

2.   Funding required for this position and its programs to continue $165,000 per annum, and

3.   Extension of the program target reach, to encompass children, youth and those within the workforce.

 

 

Body of Report:

The Healthy Communities Initiative external funding is due to cease 30 June 2014. Program evaluations have been previously reported to Council chambers alongside a presentation by the then Coordinator, Julie Neil and the external evaluator Dr Samantha Abbato.

 

It is requested that Council now approve the continuation of this position and its programs.

 

The value of continuing this service, managed at a local government level includes and is not limited to;

1.   The officer being an accredited and practicing Dietitian therefore, ability to facilitate best practice nutrition based programs for the community. There are only two other positions dedicated to health promotion and preventative health for the South West Region (Queensland Health). These state managed positions are far less flexible to adapt to community needs and change.

 

2.   The target group could be extended to a whole of community approach to include children, youth and those in the workforce. Presently the target focus is those in the “unpaid workforce”, which include retirees, stay-at-home mothers and the unemployed. The program geographical reach has been distributed evenly across the region, with a high proportion of participants from vulnerable groups such as Indigenous and those with a disability.

 

3.   The position has a proven and successful track record for coordination and collaboration of external health services, programs and agencies throughout the region, Be Healthy Maranoa (BHM). Without this position there would be no coordination of service delivery, gaps and overlap would be almost certain.

 

4.   The satisfaction of the BHM partners was measured biannually and has been shown to be consistently high. In the most recent assessment, the average level across five areas of satisfaction for partners was 4.3, where 4 is mostly satisfied and 5 is completely satisfied. Partners include; South West Hospital Health, Medicare Local, Vital health, Carers Qld, Bluecare, Anglicare, CWAATSICH, PCYC, Southern Queensland TAFE, Department of Human Services and Sport and Recreation (MRC).

 

5.   The programs delivered by this position have a proven and successful track record for participant satisfaction, change in awareness, knowledge improvement, intention to change behaviour and sustained participation levels.

 

6.   The position and its purpose align closely with the Maranoa Community Plan 2020, “Being Proactive and Staying Healthy” in Theme 2: Active Healthy Community. Furthermore, it contributes to the remaining six themes of the Maranoa Community Plan.

 

2.1.1. Delivery of innovative health education programs

2.1.2. Development and delivery of parenting readiness programs

2.1.3. Provision of places, activities and infrastructure that are supportive of health and physical activity

2.1.4. Implementation of strategies and infrastructure to ensure people can exercise safely without fear

2.1.5. Support for programs, policies and planning to increase community access to affordable quality fresh foods

2.1.6. Promotion of health and wellbeing services

 

It is proposed that this position and its programs continue post 30 June 2014, funded and managed by Maranoa Regional Council. The position and programs would operate in their current state with a potential to extend its target reach.

 

Consultation (internal/external):

Dr Samantha Abbato – Abbato and associates - external evaluation consultant

Natalija Pearn – Healthy Communities Officer

Sharon Frank – Director – Community, Commercial and Corporate Services

Katherine Morrow – Health Promotion – Queensland Health

Rosemary Mohr – Community nutritionist – Queensland Health

Laurice Kennedy – Vital Health

Fiona Flanders – Educator - Southern Queensland Institute TAFE

Greg Caletti – Manager - PCYC

Loretta Waldron – Carers Queensland

Sue Harrison – Manager - Bluecare

Heather Hall – Manager - Anglicare

Andrea O’Brien – Health Coordinator - CWAATSICH Roma

Marie Kelly – Indigenous Specialist - Department of Human Services

Erin Doherty – Regional Program Officer - Medicare Local

Fiona Vincent – Sport and Recreation Coordinator

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

It is proposed, position and operational total costs = $165,000.00 per annum. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.11(a) To administer various social support programs in accordance with defined services agreements and within financial limitations as per funding received and the level of community service obligation as determined by Council from time to time.

Supporting Documentation:

1View

HCI - Budget breakdown

D14/12059

2View

Letter of Support for BHM. Fiona Flanders, SQIT. 28/02/2014

D14/14763

3View

Letter of Support for BHM. Laurice Kennedy, Vital Health. 27/02/2014

D14/14767

4View

Letter of Support for BHM. Sue Harrison, Blue Care. 26/02/2014

D14/14769

5View

Letter of Support for BHM. Fiona Vincent, MRC Sport and Rec. 04/03/2014.

D14/14810

6View

Letter of Support for BHM. Kathy Morrow, Roma Community Garden. 04/03/2014

D14/14961

7View

Letter of Support for BHM. Kathy Morrow, South West Hospital and Health Service. 04/03/2014 (Signed)

D14/14962

8View

MAR1214 REPORT ON EVALUATION OF BHM 2010-2014 FOR MRC

D14/15260

9View

Letter of Support for Anglicare

d14/15476

 

Report authorised by:

Sharon Frank, Director - Community & Commercial Services


Attachment 1

HCI - Budget breakdown

 


Attachment 2

Letter of Support for BHM. Fiona Flanders, SQIT. 28/02/2014

 

28-02-14

 

To whom it may concern

I am a Leading Vocational Teacher at the Southern Queensland Institute of TAFE. I have been in this position for over fifteen years and a significant portion of my role is devoted to improving the health of communities across the Maranoa through healthy cookery classes designed to accommodate a variety of demographics.

I am writing in support of the continuation of the Be Healthy Maranoa Initiative. I have a vested interest in the longevity of this project, as I have worked closely with Be Healthy Maranoa since its inception, with very positive results for my organisation, the Roma area and the wider community.

Examples of the classes I have collaborated on with Be Healthy Maranoa include healthy catering, diabetic cookery, heart health, catering for sporting groups and general healthy cookery classes. I was also recently involved in a cookery demonstration for “Healthy Weight Week” in conjunction with the BHM team and Queensland Health.

BHM staff are instrumental in identifying target markets for classes, recruiting students, engaging in promotion and collating feedback. They also attend my classes and deliver educational components relative to the particular group. The hands-on nature of my delivery, combined with this educational aspect, has been shown to be ideal for student satisfaction and positive outcomes in regard to community health.

Performance of the roles as described above is of significant benefit to me, as I can focus on delivering quality training, knowing that the necessary preparatory work is taken care of.  We have developed these roles over time into what is now a streamlined process in which everyone is confident and comfortable.

Attendance at BHM meetings is not solely about healthy cookery classes. The major benefit to me, and to TAFE as a whole, is the networking that occurs there. I recently introduced our rural teacher to BHM and she made a contact which will generate business for TAFE and assist the rural community as well. Being a small rural area, it is essential that different organisations work together in order to bring about change. BHM promotes a culture of working together, which enhances our professional interactions and sees us achieving the goals we set as a team.

My original contact with BHM was Julie Neil. She was innovative, proactive and motivated. I was extremely sorry to see her go and concerned about how she could be replaced. I believe she created a position which is now essential in the community. Natalijia has embraced Julie’s legacy and made it her own. She presents excellent ideas and has the work ethic to ensure these ideas come to fruition. Her outstanding communication skills and knowledge of the local area and its people make it easy to formulate projects and see them through to completion.

My support of Be Healthy Maranoa is long-standing. I believe that Natalijia’s position is essential, particularly given the dire statistics recently released on the health of rural residents. BHM and Natalijia in particular really make a difference. Please continue the position.

Sincerely

Fiona Flanders

(Leading Vocational Teacher, SQIT)

0429122950

 

 


Attachment 3

Letter of Support for BHM. Laurice Kennedy, Vital Health. 27/02/2014

 


Attachment 4

Letter of Support for BHM. Sue Harrison, Blue Care. 26/02/2014

 

26th February 2014

 

To Whom It May Concern

 

Maranoa Health Enhancement Program (MHEP) under the auspice of Blue Care conducted a DOHA funded Rural Primary Health Service in the Maranoa and Balonne for a period of 9 years concluding 30th June 2013, with goals of achieving improved health outcomes for the rural communities of our region.

 

As such Maranoa Health Enhancement Program has worked closely in partnership with Maranoa Regional Council during this whole period, with successful collaborations across the Maranoa involving infrastructure, program delivery and policy change to improve health outcomes by addressing health determinants and by providing support to all in our communities to make improved lifestyle choices that build capacity and sustainability.

 

Some of the programs include the collaborative between Maranoa Regional Council Healthy Community Initiative and the MHEP Preventative Health Initiative which focused on the establishment of community gardens in small communities of the Maranoa and Balonne, purchase of outdoor gym equipment now managed by council in these centres, and promotion of healthy food choices by information provision, workshops and in store identification. Shared resources and promotion of programs were reciprocated by both parties ensuring decreased duplication and improved sustainability. Our organisation has also been involved in BHM since inception and values this forum to facilitate the shared goals of improved health outcomes for our communities. The associated Co-ordinator and Healthy Communities Officer position is pivotal in identifying, maintaining and co-ordinating responses to these desired outcomes and having these positions sit within such a regional presence is of definitely advantage.

 

Many other successful collaboratives between our two organisations have focused on reducing incidents of chronic disease burden in our community with emphasis on increasing physical activity, reduced alcohol and tobacco consumption, improved nutritional choices, mental health and co-ordination and access issues. These programs were always evaluated for relativity, learnings and application and rated highly and in the main between 75%- 95% satisfaction. Blue Care continues it partnering with your organisation through the delivery of nutritional education to our aged care cohort also.

 

Our organisation fully supports the Be Healthy Maranoa program and as such the staff attached to this and hope to continue our successful partnerships and shared goals of improved health for the communities of the Maranoa well in to the future.

 

Yours faithfully

 

Scan10010

 

Sue Harrison

Multi Service Manager

Blue Care Maranoa, Charleville, Cunnamulla

                                                                       


Attachment 5

Letter of Support for BHM. Fiona Vincent, MRC Sport and Rec. 04/03/2014.

 

 

4 March 2014

 

 

To Whom it May Concern,

 

Letter of Support - Be Healthy Maranoa Initiative

 

I am writing to display strong support towards the continuation of the Be Healthy Maranoa (BHM) program that has been operational within Maranoa Regional Council for three and a half years and would like to highlight some positive and beneficial aspects which have enhanced sport and recreation delivery during that time, within the Maranoa.

 

Being involved with BHM from the project inception I have seen valued growth and collaborated assistance with a wide range of community groups in the Maranoa.  Representatives from local health care groups, aged care and seniors groups, disabled and indigenous groups and sport and education, meet regularly through BHM to canvass ideas and link together and partner on various programs.

 

Benefits I have witnessed of the BHM program are wide-ranging across all communities in the Maranoa taking into consideration each one’s unique situations of age and cultural demographics. This has included the sharing of resources and opportunities to increase data bases for promotion and awareness of services and programs being conducted across the Maranoa. 

 

As Coordinator Sport and Recreation with Maranoa Regional Council, I have worked closely with Kate Thompson, Julie Neil and Natalija Pearn, Coordinators for BHM to identify community needs and work toward improved sport and recreational prospects for a range of varied community members. My favourite BHM projects delivered are the installation of outdoor gym equipment and community gardens along the walking trails, web page with sporting group contacts for new residents to view, and the document prepared for a western extension route to Roma’s Adungadoo Pathway. I have enjoyed an extremely positive and rewarding relationship with all Coordinators and believe it is vital to retain a health-focused position within Council, for a networking and coordination focus involving numerous pivotal health-focused groups within the region.

 

In conclusion I reiterate my overall support towards the efforts of the BHM Initiative and would like to see this project retained within Council to progress current programs already in place, those in the planning stages and to continue partnering and building valuable tools and resources to be used by community members.

 

 

Yours faithfully,

 

 

Fiona Vincent

Coordinator - Sport and Recreation


Attachment 6

Letter of Support for BHM. Kathy Morrow, Roma Community Garden. 04/03/2014

 


Attachment 7

Letter of Support for BHM. Kathy Morrow, South West Hospital and Health Service. 04/03/2014 (Signed)

 



Attachment 8

MAR1214 REPORT ON EVALUATION OF BHM 2010-2014 FOR MRC

 












Attachment 8

MAR1214 REPORT ON EVALUATION OF BHM 2010-2014 FOR MRC

 



Attachment 8

MAR1214 REPORT ON EVALUATION OF BHM 2010-2014 FOR MRC

 










Attachment 9

Letter of Support for Anglicare

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 24 February 2014

Item Number: 11.2

File Number: D14/12497

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Southbank Brisbane

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Officer’s Recommendation:

That Council approve the attendance of Cr. Joy Denton and Cr. Cameron O’Neil as representing Councillor delegates, and the Manager – Airports (Roma, Injune, Surat & Mitchell) as operational representative, at the Regional Airport Development 2014 Conference on 30 April – 1 May 2014 in Southbank Brisbane.

 

Body of Report:

Regional Airport Development 2014

 

Council has received notification of the upcoming Regional Airport Development 2014 Conference.  The conference will be held on 30 April – 1 May 2014 in Brisbane.

 

This year’s conference will focus on a range of topics that will take regional airports through the journey of building and commercialising airports into the future by:

 

1.   Identifying and increasing commercial and non-aero activities to generate alternate revenue streams

 

2.   Transform business models with the aim to operate as a fully functional cash flow positive business entity

 

3.   Source and secure private/public and alternative funding to support infrastructure growth and expansion plans.

 

This conference is timely given that Council at its General Meeting on 11 December 2013, approved the appointment of Baker Rossow to complete detailed design for redevelopment of the Roma airport terminal and car park.

Councillors Denton & O’Neil have indicated their interest and availability to attend the upcoming conference.   Cr. Denton in her capacity of Portfolio Chair for Airports and Chair of the Airport Advisory Committee, and Cr O’Neil in his capacity as Portfolio Chair for Master Planning, and his membership on  the Airport Advisory Committee.

 

Consultation (internal/external):

Cr. Joy Denton

Cr. Cameron O’Neil

Manager – Airports (Roma, Injune, Surat & Mitchell) – Ben Jones

 

Risk Assessment (Legal, Financial, Political etc.):

The Act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy.

Financial Resource Implications:

Estimated Costs

Conference Registration:   $2,418.90 per attendee

Accommodation & Meals:  Estimated at $1,250 per attendee

Travel:                                    Flights estimated at $400 per person

Total:                                     Estimated at $4,070 per attendee

 

Note: Additional costs apply should additional workshops be attended by individuals.   

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil.

Report authorised by:

Dale Waldron, Manager - Administration & Information Services  


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 25 February 2014

Item Number: 12.1

File Number: D14/12758

 

Subject Heading:                     Request - Concrete Kerbing King St, Surat

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request for concrete kerbing of 33 King Street, Surat

 

 

Officer’s Recommendation: 

That this request be included in future budget deliberations.  

 

 

Body of Report:

Council has received a request from Mrs Megan Chandler nee Cau to have Kerbing installed at the property of 33 King Street, Surat. She states wet weather as being an issue gaining access to this property.

 

This site was inspected 3 March 2014. It was observed that there was no kerbing across Mrs Chandler’s access and some sections of King Street have had new kerb and channel installed including several access kerbs. 

 

Mrs Chandler is not requesting a property access; she is requesting that the gap in the existing kerb and channel be filled to assist in allowing stormwater to flow along the kerb and channel instead of pooling at her access point.

 

Location

King Street, Surat

Standards

Construct kerb and channel - 33 King Street, Surat

Construction

            4

lm of

kerb and channel

$85.00

  / lm =

$340.00

Whole of Life

Current:

Capital renewal

0

pa

Total

$0.00

pa

Proposed:

Capital renewal

$4.86

pa

Total

$4.86

pa

Variation:

An annual increase of

$4.86

pa

 

Consultation (internal/external):

Loren Clanchy – Coordinator Roads and Drainage South (Surat)

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council Policy: Property Accesses and Access Crossovers – Design, Construction and Maintenance

 

Financial Resource Implications:

Capital Cost of $340.00 and an annual increase of $4.86 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Megan Cau - Request for Concrete Kerbing to the Access of 33 King Street, Surat  - 20/01/2014

D14/4364

2View

Initial Acknowledgement to Megan Cau re Concrete Kerbing to the Access of 33 King Street, Surat

D14/6549

3View

Acknowledgement Letter to Megan Cau Re: Request for Concrete Kerb - 33 King St, Surat

D14/8065

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Megan Cau - Request for Concrete Kerbing to the Access of 33 King Street, Surat  - 20/01/2014

 


Attachment 2

Initial Acknowledgement to Megan Cau re Concrete Kerbing to the Access of 33 King Street, Surat

 

Customer Reference ID: 43

Our Ref: D14/4364; D14/6549

14 January 2014

M/s Megan Cau

‘Esk Creek’

Glenmorgan Qld.  4423

 

Dear M/s Cau

Re:  Request for Concrete Kerbing to the Access of 33 King Street, Surat

Thank you for your letter that was received by my office on 22 January, 2014.

I have tasked this item to the Infrastructure Planning Unit who will coordinate a reply for you.    Please note that it may require costing and a report to Council for budget consideration.

If you haven’t received a further update by 12 February, 2014, you are welcome to contact Sheree Hurle within the Office of the Director Infrastructure Services on 4624 0748.   Sheree will follow up the matter on your behalf.

Please be assured that our officers aim for a quicker response if at all possible.

 

Yours sincerely

 

 

Julie Reitano

Chief Executive Officer


Attachment 3

Acknowledgement Letter to Megan Cau Re: Request for Concrete Kerb - 33 King St, Surat

 

Customer Request Ref: 43

 

Our Ref: D14/4364; D14/8065

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

10 February 2014

 

 

Megan Cau

“Esk Creek”

GLENMORGAN QLD 4423

 

 

Dear Megan

 

Re: Request for Concrete Kerb – 33 King Street, Surat

 

Thank you for your letter addressed to Council’s Chief Executive Officer, Ms Julie Reitano, received on 22 January 2014, outlining your request for Council to provide concrete kerbing to 33 King Street, Surat.

 

I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 12 March 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council’s Chief Executive Officer Ms Reitano, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 26 February 2014

Item Number: 12.2

File Number: D14/13075

 

Subject Heading:                     Addition of Streets to Council's Road Register

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            Hodgson

Author & Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

 

Executive Summary: 

Investigations have determined that two existing Streets in Hodgson were not included in Council’s adopted Road Register. An amendment to the Road Register is sought to include these Streets.

 

 

Officer’s Recommendation: 

1.   That Council add Hewitt Street and Henry Street to the Road Register with a classification of Access Place, and

2.   Amend the length of Ernest Street to include the additional existing section.

 

 

Body of Report:

Council was contacted by a property owner in Hodgson seeking confirmation of their street address. Upon investigation it was determined that two streets, Hewitt Street & Henry Street, had not been included on the Road Register adopted by Council in December 2013.

 

Inspection of the streets confirmed they were of the same standard as the nearby Ernest Street, which is included on the Road Register. The streets are of formed, unsealed construction and proposed to be classified as Access Places, to correspond with Ernest Street. It is recommended that Council amend the Road Register to include the two existing streets, which have historically been known as Hewitt Street & Henry Street.

 

Road No.

Road Name

Surface

Category

Start Description

Length (m)

844

Henry St

Unsealed

Access Place

Intersection with Hewitt Street

0.178

845

Hewitt St

Unsealed

Access Place

Intersection with Hodgson Lane North

0.160

 

 

During inspection of Hodgson’s streets it was also observed that Ernest Street continues an additional 170m to a second dwelling. It is recommended that the length of Ernest Street be amended in the Road Register to include this section of road, which is of the same standard and condition as the existing segment.

 

Road No.

Road Name

Surface

Category

Start Description

Length (m)

223

Ernest St

Unsealed

Access Place

Intersection with Hodgson Lane North

0.370

 

The location of the streets in question is shown on the attached map.

 

Consultation (internal/external):

Kym Downey – Manger – Infrastructure Planning & Design

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Road name signage will need to be installed.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Roads Proposed to be added to Road Register - Hodgson

D14/13072

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Roads Proposed to be added to Road Register - Hodgson

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 27 February 2014

Item Number: 12.3

File Number: D14/13674

 

Subject Heading:                     Request Culvert Installation - Kangaroo Creek Crossing, on Mossvale Road, Yuleba

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request for culvert upgrade at the Kangaroo Creek Crossing on Mossvale Road, Yuleba

 

 

Officer’s Recommendation: 

That this request be included in future budget deliberations.

 

 

Body of Report:

Council has received a request from Owen Murphy, 10 February 2014, for a culvert at the Kangaroo Creek Crossing on Mossvale Road, Yuleba. Mr Murphy has made a previous complaint through the Yuleba Development Group, communicated by Councillor Ree Price (5 March 2013), stating that a small amount of rain cuts his access off. Mr Murphy made another request (10 July 2013) for works and the installation of a culvert at this location stating that the gradient on the crossing was too steep to traffic his truck and dog and claimed parts were getting bent as a result. Extra gravel bedding was placed to reduce the steepness. This works was completed under maintenance in October 2013. Mr Murphy has offered to make a contribution towards any construction costs.

 

This site was inspected 3 March 2014. Upon inspection it was observed that a 7.3m by 600mm pipe, in good condition, with concrete headwalls in poor condition does exist at the crossing. There is evidence of the gravel placed in October 2013, however it has worn thin. The road is in good condition with 5m pavement.

 

During the inspection a truck and dog was observed going over the crossing with no difficulties and no gear changing. The land surrounding this area is mainly camping reserve and Mossvale Road, beyond this crossing, solely services Mr Murphy’s property. The location of this crossing has two significant aspects which must be considered i.e. flooding and environmental sensitivity.

 

Kangaroo Creek at this location is identified through the State Assessment and Referral Agency mapping as having two trigger layers important to this site; Qld waterways for waterway barrier works Class 4 (Major) and Category B on the regulated vegetation management map. Class 4 (Major) indicates that fish species in this waterway require free passage for spawning migrations, dispersal, feeding, or for seeking refuge during dry periods. It is noted that these movements can occur seasonally and during low or flood flows.

 

Waterway barrier works on class 4 waterways which are above creek bed level (including culverts) are not self assessable and will require an application under the Sustainable Planning Act 2009 to Fisheries Queensland for a fee for which approvals may invoke certain conditions. Category B regulated vegetation indicates remnant vegetation which would need to be considered in the unlikely event that vegetation clearing was required.  

 

Kangaroo Creek has a large catchment area of approximately 200km2. This along with the Yuleba catchment area of approximately 800km2, forms part of the greater Condamine-Balonne catchment. The Flood Hazard Mapping – Yuleba Final Report produced by BMT WBM (2013) shows a large portion of Mossvale Road is within the Yuleba flood zone. The modelling also indicates that there is a significant backflow stream, arising from Yuleba Creek, that crosses Mossvale Road during floods. Both sections have been flagged as extreme hazard areas. Hence, even a large robust structure is unlikely to provide total flood immunity.

 

This road, on average, would have less than 9 VPD so would be classified as Rural Access – Secondary. The classification has a flood immunity level of ARI of 1. The crossing in question complies with this requirement. Two options have been provided for possible solution.

 

Option 1

Provide a 200mm gravel resheet with cement mixed on site to help stabilise and be completed as maintenance.

 

Option 2

Upgrade works which would involve the removal of the concrete headwall, raising 400mm and installing a new headwall to support the new height. Any upgrade works will require a development application and fee to Fisheries Queensland which currently ranges from level 1 (approx. $450) to level 5 (approx $13,500). This may also result in works being subject to extra conditions and expenses.

 

 

 

 

Option 1

Location

Mossvale Road

Road Details:

Length:

0.02

kilometres

 

Properties accessed:

1

Traffic:

< 9

Class:

Rural Access - Secondary

Standards

Adopted standard for rural roads with < 9 VPD is 6m formation

Current:

> Rural Access - Secondary

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

0.020

k

Formation

5

m wide (ave)

 -

0.020

k

Flood immunity

1

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector Minor

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

0.020

k

Formation

5

m wide (ave)

 -

0.020

k

Flood immunity

1

year ARI

 

 

 

Associated Costs

Construction

0.020

kilometres of

5

 m wide

Pavement - 200mm

$20.00

/ m2 =

$2,000.00

$2,000.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$12.52

pa

Capital renewal

$20.66

pa

Total

$33.18

pa

Proposed:

Light maintenance grade

1 per 12 months

$12.52

pa

Capital renewal

$75.41

pa

Total

$87.93

pa

Variation:

An annual increase of

$54.75

pa

 

 

Option 2

Location

Mossvale Road

Road Details:

Length:

0.02

kilometres

 

Properties accessed:

1

Traffic:

< 9

Class:

Rural Access - Secondary

Standards

Adopted standard for rural roads with < 9 VPD is 6m formation

Current:

> Rural Access - Secondary

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

0.020

k

Formation

5

m wide (ave)

 -

0.020

k

Flood immunity

1

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector Minor

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

0.020

k

Formation

5

m wide (ave)

 -

0.020

k

Flood immunity

1

year ARI

 

 

 

Associated Costs

Construction

0.020

kilometres of

5

 m wide

Pavement - 400mm

$40.00

/ m2 =

$4,000.00

0.020

kilometres of

2

 m wide

Concrete headwall

$250.00

/ m2 =

$10,000.00

Application Fee (approximate)

$13,500.00

Cost of compliance conditions during construction

Unknown

$27,500.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$12.52

pa

Capital renewal

$20.66

pa

Total

$33.18

pa

Proposed:

Light maintenance grade

1 per 12 months

$12.52

pa

Capital renewal

$428.74

pa

Total

$441.26

pa

Variation:

An annual increase of

$408.08

pa

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Consultation (internal/external):

Bob Dean – Coordinator Roads and Drainage North (Yuleba)

Noel Kerr – Technical Officer, Infrastructure Services

Cameron Hoffman – Specialist Integrated Safety, Quality and Environment System

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council Policy: Environmental Management

Council Policy: Request for Capital Upgrade of Works

Sustainable Planning Act 2009

 

Financial Resource Implications:

Capital Cost of $27,500.00 (for barrier raising, concrete wall replacement and application fee) and an annual increase of $408.08 per annum in maintenance and renewal costs. There may be additional cost for compliance conditions during construction.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Feedback Form - Cr. O'Neil - Owen Murphy - Request for roadworks

D14/9731

2View

Acknowledgement Letter to Owen Murphy Re: Request for Culverts - Kangaroo Creek Rd, Yuleba

D14/12185

3View

Yuleba Development Group - Complaint Owen and Jeanette Murphy Response from Robert Dean

D13/12323

4View

Councillor Customer Feedback Form - Owen Murphy - request for work on Kangaroo Crossing, Yuleba - 16/07/13

D13/31833

5View

Response to Owen Murphy Kangaroo Crossing Councilor Feedback request

D13/45538

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Councillor Feedback Form - Cr. O'Neil - Owen Murphy - Request for roadworks

 


Attachment 2

Acknowledgement Letter to Owen Murphy Re: Request for Culverts - Kangaroo Creek Rd, Yuleba

 

Customer Request Ref: 956

 

Our Ref: D14/9731; D14/12185

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

24 February 2014

 

 

Mr Owen Murphy

“Mossvale”

YULEBA QLD 4427

 

Dear Mr Murphy

 

Re: Request for Culverts – Kangaroo Creek Road, Yuleba

 

Thank you for your Councillor Customer Feedback form addressed to Councillor Cameron O’Neil dated 10 February 2014, outlining your request for Council to provide culverts on Kangaroo Creek Road, Yuleba.

 

I have undertaken an intial review of your request and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 12 March 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council, I will continue to keep you and Councillor O’Neil informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 3

Yuleba Development Group - Complaint Owen and Jeanette Murphy Response from Robert Dean

 



Attachment 4

Councillor Customer Feedback Form - Owen Murphy - request for work on Kangaroo Crossing, Yuleba - 16/07/13

 


Attachment 5

Response to Owen Murphy Kangaroo Crossing Councilor Feedback request

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 4 March 2014

Item Number: 12.4

File Number: D14/14838

 

Subject Heading:                     Request - Extension of Roma Bush Gardens Footpath

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request to extend the Roma Bush Gardens footpath to provide an additional access

 

 

Officer’s Recommendation: 

That this request be included in future budget deliberations.

 

 

Body of Report:

Council has received a request from Tim Bolton to extend the Roma Bush Gardens footpath to provide another access point at the corner of South Street and Whip Street. He states it gets muddy after it rains.

 

This site was inspected 27 February 2014. There is a well worn foot track connecting the Roma Bush Gardens and the corner of South and Whip Streets. This track crosses a small waterway and also extends into the road reserve. The adjacent property is privately owned and, should the owner wish to develop the land it is possible a road may need to be constructed in the road reserve. Considering this, the proposed footpath runs from the existing concrete circuit path west to Whip Street, remaining within Council land. This will also avoid the need to cross the waterway and eliminate the need for culvert installation or the like. 

 

The cost estimate for both a concrete footpath and an asphalt footpath are provided. Furthermore, an additional 20 metres has been allowed to provide for path curvature so as to remain consistent with the current design.

 

 

Option 1

Footpath Location: Bush Gardens Circuit to corner South and Whip Streets

Standards

1.5 m wide concrete footpath constructed using wavy to match existing

Area:

80.0

m x

1.5

m =

120.0

m2

Associated Costs

Construction

120.0

m2 of

Concrete Footpath

$300.00

  / m2 =

$36,000.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance

$0.00

pa

Capital renewal

$1,200.00

pa

Total

$1,200.00

pa

Variation:

An annual increase of

$1,200.00

pa

 

 

 

Option 2

Footpath Location: Bush Gardens Circuit to corner South and Whip Streets

Standards

1.5 m wide asphalt footpath constructed using wavy to match existing

Area:

80.0

m x

1.5

m =

120.0

m2

Associated Costs

Construction

120.0

m2 of

Pavement - 100mm

$10.00

  / m2 =

$1,200.00

120.0

m2 of

Asphalt Surface (50mm DG14)

$140.00

  / m2 =

$16,800.00

$18,000.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance

$0.00

pa

Capital renewal

$432.00

pa

Total

$432.00

pa

Variation:

An annual increase of

$432.00

pa

 

Consultation (internal/external):

Julian McEwan – Manager Roads and Drainage North

Cameron Hoffman – Specialist Integrated Safety, Quality & Environment System

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council Policy: Road Network Design Standards

Financial Resource Implications:

Capital Cost of $36,000.00 (for concrete footpath as this remains consistent with current path) and an annual increase of $1,200.00 per annum in maintenance and renewal costs.

 

 

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Tim Bolton - Customer Request - Roma Bush Gardens - 23/01/2014

D14/4602

2View

Acknowledgement Letter to Tim Bolton Re: Request for Footpath Extension - Roma Bush Gardens, Roma

D14/8168

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Tim Bolton - Customer Request - Roma Bush Gardens - 23/01/2014

 





Attachment 2

Acknowledgement Letter to Tim Bolton Re: Request for Footpath Extension - Roma Bush Gardens, Roma

 

Customer Request Ref: 44

 

Our Ref: D14/4602; D14/8168

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

10 February 2014

 

 

Mr Tim Bolton

 

Via E-mail:      timothy.bolton@hotmail.com

 

 

Dear Mr Bolton

 

Re: Request Footpath Extension for Roma Bush Gardens, Roma

 

Thank you for your e-mail correspondence to Council dated 22 January 2014, outlining your request for Council to provide an extension to the footpath (corner of Feather and Chrystal Streets) at Roma Bush Gardens, Roma.

 

As discussed with Clara Aitken – Support Officer Infrastructure Planning & Design, I have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 12 March 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 4 March 2014

Item Number: 12.5

File Number: D14/14871

 

Subject Heading:                     Drinking Water Quality Management Plan Submission

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

Executive Summary: 

The provisions of the Water Supply (Safety & Reliability) Act 2008 place a numbers of obligations on drinking water service providers.  One of these obligations is to have an approved Drinking Water Quality Management Plan.  This Plan has been finalised for submission to the Office of Water Supply Regulator by 14 March 2014.

 

 

Officer’s Recommendation: 

That Council adopt the Drinking Water Quality Management Plan, to enable submission to the Office of Water Supply Regulator.

 

 

Body of Report:

Under the Water Supply (Safety & Reliability) Act 2008, all Drinking Water Service Providers must prepare a DWQMP, and have it approved by the OWSR.  Council has previously agreed to adopt this Plan at its meeting held 9 July 2012.

 

The DWQMP encompasses every step in the water supply process, including; source, treatment, storage, transmission and distribution.  The Plan focuses on the hazards to public health using a risk based approach.  By highlighting the risks factors an Improvement Plan is able to be formulated.  This Plan outlines actions to be taken to reduce their likelihood and consequence of the identified risks.

 

Following initial submission of the Plan in 2013, the Office of Water Supply Regulator highlighted several areas of the Plan which required amendments.  Subsequently a meeting was held between representatives from the Office of Water Supply Regulator and Council.  At this meeting the requirements were outlined and proposed amendments were discussed.

Consultation (internal/external):

Ben Godford – Coordinator (Water, Sewerage & Gas Projects, Compliance & Laboratory) – Maranoa Regional Council

Troy Pettiford – Manager (Water, Sewerage & Gas) – Maranoa Regional Council

Risk Assessment (Legal, Financial, Political etc.):

Regulatory requirement for all Water Suppliers to have a Drinking Water Quality Management Plan in place.

Policy Implications:

Nil

Financial Resource Implications:

Actions arising from this Plan will entail future budget commitments.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.6(e) To undertake an overall review of the region’s potable water requirements with a view to identifying any issues
or concerns that need to be addressed and to enable the commencement of planning for any identified future
capital expansion proposals

Supporting Documentation:

Nil

Report authorised by:

Troy Pettiford, Manager - Water, Sewerage & Gas

Cameron Castles, Director - Infrastructure Services


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 5 March 2014

Item Number: 12.6

File Number: D14/15108

 

Subject Heading:                     Roma Water Avdata Capital Works Budget Adjustment

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Paraic Butler, Engineer

 

Executive Summary: 

Adjustment of the Roma Water Avdata Capital Works Budget to facilitate the up scaling of project scope to minimise future elevated capital expenditure costs. The current budget, $500,000 is required to be adjusted to $900,000. The extra required funds is to be sourced from $1.7 million water revenue which was previously nominated to enter reserves.

 

 

Officer’s Recommendation: 

A total of $400,000 is transferred from Water Revenue to The Roma Water Avdata Capital Works Budget work order number 10964.

 

 

Body of Report:

The Roma Water Avdata Facility is a project which entails the design and construction of a water storage and pressure system to supply potable water to water transport companies. At current potable water is sourced from a standpipe located on Station St, which is a residential area. On several occasions it’s being noted by Council officers that a queue of trucks has formed due to there being one outlet/standpipe being available for filling.

 

During the design & consultation stage, it was recognised that the initial scope of works were deemed over capacity. In the current financial year potable water usage has increased by approximately 89% upon the previous financial year, thus the scope of works for this project has been up scaled to meet the demand. Council faces potential elevated costs to upgrade the facility at a latter date if the project scope is not adjusted at the initial design stage. An indication of the increase in water usage figures is seen in Figure 1.

Figure 1 – Graph Indicating Trucked Water Usages

 

The scope has been changed to allow for four filling stations while previously the scope allowed for two, this adjustment has increased costs for earthworks & pad construction, concrete slabs, pumps and pipework as seen in Table 1.

 

 An allowance in the project has been made for onsite car parking, sitting area and toilet facilities. The adjustment of costs is seen in the building, onsite sewage treatment and miscellaneous tasks in Table 1.

 

An allowance has been made to install two 500 kilolitre tanks instead of one 1000 kilolitre tank, this allows Council to undertake maintenance work on the facility while keeping the facility fully operational at all times.

 

The facility design has also been adjusted to allow the water storage to be transferred back into the reticulation if demand requires it, hence providing additional storage for the network.

Task

Previous Scope Costing

Adjusted Scope Costing

Design (5%)

$25,000

$45,000

Earthworks & Pad Construction

$115,000

$180,000

Concrete Slabs

$40,000

$75,000

Pumps

$35,000

$60,000

Tanks

$90,000

$160,000

Pipe Work

$80,000

$140,000

Building

$60,000

$115,000

Miscellaneous (fencing, signage, landscaping & lighting)

$5,000

$10,000

Contingencies (10%)

$50,000

$90,000

Onsite Sewage Treatment

 

$25,000

Total

$500,000

$900,000

Table 2 – Adjustment to Project Scope Costs

 

 

Consultation (internal/external):

Troy Pettiford – Manager Water, Sewerage & Gas

Paraic Butler – Engineer Water, Sewerage & Gas

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

A total of $400,000 to be sourced from Water Revenue to be transferred to Roma Water Avdata work order number 10964

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.6(b) To produce a quality potable water supply to industry standards in an efficient and reliable manner.

Supporting Documentation:

Nil

Report authorised by:

Troy Pettiford, Manager - Water, Sewerage & Gas

Cameron Castles, Director - Infrastructure Services  


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 24 February 2014

Item Number: 13.1

File Number: D14/12398

 

Subject Heading:                     Awning Design for Proposed Motel (File: 2012/18397)

Classification:                                   Open Access  

Name of Applicant:                          HP8 Enterprises Pty Ltd C/- Martin Building Design

Location:                                            129-131 McDowall Street, Roma Qld 4455 (Lot 2 on RP60707)

Author & Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

 

Executive Summary:  Council approval is sought for the design of an awning required to be established over the McDowall Street and Quintin Street footpaths in conjunction with an approved Motel development on the adjacent site. 

 

The awning design has been submitted to Council as a requirement of the development approval conditions. 

 

The design achieves the outcomes sought by both the Roma Town Planning Scheme and draft Maranoa Planning Scheme with respect to local character and pedestrian amenity.

 

Officer’s Recommendation: 

That Council:

 

1.      Approve the design of the Motel awning over the McDowall Street and Quintin Street footpaths in accordance with the following plans:

 

Plan/Document No.

Plan/Document Name

Date

00197/11 Sheet 1 of 2Rev B

Footpath Awning Plan

13/02/2014

00197/11 Sheet 2 of 2 Rev B

3D Views

13/02/2014

 

2.      The applicant be advised that a Department of Transport and Main Roads Road Corridor Permit is required to erect the awning within the road reserve.

 

 

Body of Report:  Refer to Attachment 1.

Consultation (internal/external):

Bruce Steele, Department of Transport and Main Roads (Concurrence Agency)

Ruth Golden, Specialist Development Engineer (Internal)

David Fermer, Co-ordinator Planning (Internal)

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The proposal achieves compliance with the provisions of the Roma Town Planning Scheme and draft Maranoa Planning Scheme.

Financial Resource Implications:

The construction of the awning will be a cost imposed on the developer; however Council has previously resolved to offer the applicant a rebate of $75,000 for applicable Council Infrastructure Charges in lieu of the construction of the awning.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D14/14004

2View

Proposal Plans - Awning Design

D14/14406

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

Background Information

 

The site is situated at 129-131 McDowall Street, Roma, shown in Figure 1.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 1: Subject Site (Source: SARA mapping online)

 

Council issued a development approval for a Motel (25 units and manager’s residence) on the site on 29 July 2013. The applicant subsequently sought and obtained a Negotiated Decision Notice for the development on 18 December 2014.  It is a requirement of the Negotiated Decision Notice that an amended awning design be submitted to Council for review and approval.

 

Condition 56 of the Negotiated Decision Notice reads:

 

“An awning over a pedestrian footpath must be provided in accordance with the approved plans listed in condition 3 and must accord with DTMR requirements for lateral and vertical clearances for awnings along both streets and truncation. The design of the awning is to be amended, where necessary, to ensure that the bottle tree located within McDowall Street (shown on Drawing No.00197/11, sheet 4), is retained and protected”.

 

To satisfy the requirements of condition 56, the applicant has submitted an amended awning design for Council’s consideration. 

 

The proposed awning has been designed to align with a 6x6 metre truncation at the corner of the site on McDowall Street and Quintin Street, and extends along the footpath in both directions for a distance equivalent to the former Empire Hotel awning.  The awning measures 2.1 metres in width and is located clear of the existing bottle tree in McDowall Street. 

 

The design comprises cantilevered beams over the footpath with a mix of colorbond roof sheeting and decorative panels to add light and variation.

 

The awning design was reviewed by the Department of Transport and Main Roads (DTMR) as a concurrence agency for the original application.   DTMR have advised that the design appears compliant the requirements of their Road Planning and Design Manual.  DTMR have also advised that a Road Corridor Permit will be required to establish the awning within the road reserve. 

 

The awning design achieves the outcomes sought by both the current Roma Town Planning Scheme and draft Maranoa Planning Scheme with respect to local character and pedestrian amenity.  The awning will be subject to building works approval.

 

 

 


Attachment 2

Proposal Plans - Awning Design

 







Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 26 February 2014

Item Number: 13.2

File Number: D14/13277

 

Subject Heading:                     Animating Spaces 2014 - Community Coordinator Honorarium

Classification:                                   Open Access  

Name of Applicant:                          Jacquleine Burns

Location:                                            Roma

Author & Officer’s Title:                 Jacqueline Burns, Coordinator - Libraries, Arts & Culture

 

Executive Summary: 

Animating Spaces 2014 is a community arts project funded by Artslink QLD. An honorarium payment of $1000 is provided to cover some of the associated costs for the Project Coordinator/s. The three Nominated Community Project Coordinators are members of the community and are paid a nominal fee for their involvement and service as part of the funding agreement.   The funding agreement does not cover the cost of each individual coordinator’s expenses to secure public liability insurance.

 

The writer is classified as a Community Coordinator and accordingly also attracts a similar payment.  Since I am a Council remunerated employee I am seeking Council’s approval to receive and divert the funds to offset the public liability insurance costs of the other Coordinators who contribute their time for no payment. 

 

 

 

Officer’s Recommendation: 

That Council endorse the use of the honorarium payment of $1000 to cover the cost of Public Liability Insurance for each Nominated Community Project Coordinator.

 

 

Body of Report:

Roma has been chose as one of five communities across Queensland to participate in Animating Spaces 2014.

 

The Animating Spaces project entitled ‘Roma’s heART’ will combine traditional and contemporary artistic methods to transform existing areas adjoining the Roma Community Arts Centre into meaningful and vibrant creative spaces. The Roma Community Arts Centre is an ever evolving arts precinct currently encompassing the Roma Library, Roma on Bungil Gallery, studios occupied by local arts groups and the Hibernian Hall – most would say it is the heart of Roma.

 

A celebratory culminating event, ‘Animating Spaces: Roma’s heART’, will pump with life on Saturday 16 August when three familiar spaces will be unveiled to the community after their ART transplant. Each space will showcase its unique new features and how they might be utilised by the community in the future.

 

The three projects are:

1.   ‘Hideaway - A Place to Go’ will see local professional artists and artist groups engaged to revitalise the library courtyard as a welcome space for everyone to relax, enjoy a good book or work in a peaceful environment. The Hideaway will feature a wall mural, living art and bush furniture dedicated to the resilience of our folk and the love of the land.  Project Coordinator Rebecca Girle.

 

2.   ‘Hibernian Lane’ has been inspired by metropolitan laneway culture and the natural industrial elements of the space. This project will fuse contemporary street art and harsh metal installation with living art, textiles and mosaic features. The Hibernian Lane will give performance artists an ideal venue to explore their craft and an area for young creative minds to experiment.  Project Coordinator Sandra law.

 

3.   ‘Historic-hall’ is a journey into past memories and will see the front face of heritage listed, Hibernian Hall light up with images and displays of days gone by. The Historic-hall is aimed at those who share those memories and to those yet to create their own. Project Coordinator Deborah Walsh.

 

Each project is being delivered by a Nominated Community Project Coordinator and an honorarium amount of $1000 is paid to the individual coordinator for overseeing the projects. A further $750 is paid to each coordinator to cover their travel costs and other expenses. Council is to be paid an honorarium of $1000 for the Project Coordinator – Jacqueline Burns.

 

The Animating Spaces budget does not allow for the expense to the coordinators for their personal public liability insurance as required to fulfill the obligations of the projects. As the Project Coordinator in this instance is employed by Council, the recommendation is that the cost of the public liability insurance (pro rata) be covered by the honorarium payment for the Project Coordinator of $1000.

Consultation (internal/external):

Edward Sims – Manager Major Projects, Economic Development and Tourism

Kerryanne Ferrier – Regional Arts Development Officer, Artslink Queensland

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Flying Arts have provided a quote of $230 per coordinator for Public Liability Insurance with a total cost of $710. This amount is pro-rata and will cover the individual coordinator for the duration of the project.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Animating Spaces Budget

D14/13268

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Animating Spaces Budget

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 27 February 2014

Item Number: 13.3

File Number: D14/13618

 

Subject Heading:                     Term Lease 221912 - Lot 3 on WAL53581 - RES R.319

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 3 on WAL53581 - Camping and Water Reserve - RES R.319 parish of Bungeworgorai

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on Term Lease 221912, being Lot 3 on WAL53581, Camping and Water Reserve – RES R.319.

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 221912 over Lot 3 on WAL53581, Camping and Water Reserve  - R.319.

 

Body of Report:

The Department of Natural Resources and Mines has begun their preliminary investigations to the future use of Term Lease 221912 over Lot 3 on WAL53581, Camping and Water Reserve – R.319.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements including any local non-indigenous cultural heritage values or if a different form of tenure may be considered a more appropriate tenure that the department should consider when assessing the application.

Consultation (internal/external):

Department of Natural Resources and Mines

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Term Lease 221912 - Lot  3 on WAL53581 - Camping and Water Reserve - RES R.319, parish of Bungeworgorai

D14/12025

2View

Map - Lot 3 on WAL53581 - Nth west of Hodgson

D14/13795

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Term Lease 221912 - Lot  3 on WAL53581 - Camping and Water Reserve - RES R.319, parish of Bungeworgorai

 




Attachment 2

Map - Lot 3 on WAL53581 - Nth west of Hodgson

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 28 February 2014

Item Number: 13.4

File Number: D14/13775

 

Subject Heading:                     Term Lease 221911 - Lot 14 on DL355 - RES R.94

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on Term Lease 221911, being Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute.

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 221911 over Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute

 

Body of Report:

The Department of Natural Resources and Mines has begun their preliminary investigations to the future use of Term Lease 221911 over Lot 14 on DL355 - Water Reserve - RES R.94 parish of Bute.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements including any local non-indigenous cultural heritage values or if a different form of tenure may be considered a more appropriate tenure that the department should consider when assessing the application.

Consultation (internal/external):

Department of Natural Resources and Mines

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Term Lease 221911 - Lot  14 on DL355 - Water Reserve - RES R.94, parish of Bute

D14/12024

2View

Map - Lot 14 on DL355 - Sth of Amby

D14/13797

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Term Lease 221911 - Lot  14 on DL355 - Water Reserve - RES R.94, parish of Bute

 




Attachment 2

Map - Lot 14 on DL355 - Sth of Amby

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 28 February 2014

Item Number: 13.5

File Number: D14/13956

 

Subject Heading:                     Term Lease 222083 - Lot 23 on WV1196 - RES R.312

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 23 on WV1196 - Water and Crossing  Reserve - RES R.312 parish of Warkon

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on Term Lease 222083, being Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that the reserve is required for its gazetted purpose and Council has no objection to the proposed Term Lease 222083 over Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon

 

Body of Report:

The Department of Natural Resources and Mines has begun their preliminary investigations to the future use of Term Lease 222083 over Lot 23 on WV1196 - Water and Crossing Reserve - RES R.312, parish of Warkon.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements including any local non-indigenous cultural heritage values or if a different form of tenure may be considered a more appropriate tenure that the department should consider when assessing the application.

Consultation (internal/external):

Department of Natural Resources and Mines

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Term Lease 222083 - Lot 23 on WAL1196 - Water and Crossing Reserve - RES R.312, parish of Warkon.

D14/12027

2View

Map - Lot 23 on WAL1196 - Nth East of Surat

D14/13790

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Term Lease 222083 - Lot 23 on WAL1196 - Water and Crossing Reserve - RES R.312, parish of Warkon.

 




Attachment 2

Map - Lot 23 on WAL1196 - Nth East of Surat

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 3 March 2014

Item Number: 13.6

File Number: D14/14199

 

Subject Heading:                     Acquisition of Native Title

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                            Lot 128 on DL500 - Mitchell Refuse Site

Author & Officer’s Title:                 Tanya Mansfield, Manager - Facilities

 

Executive Summary: 

The purpose of this report is to seek Council's approval to compulsory acquire native title rights and interests over land described Lot 128 on DL500, County of Dublin, Parish of Mitchell ("the Land").  

This land will be used for a Waste Management Facility (refuse tip and refuse transfer station) purposes and Setting Apart for Development (industrial) purposes.

 

 

Officer’s Recommendation: 

That:-

(a)  Council, having served a Notice of Intention to Acquire Native Title Rights and Interests ("the Notice") and Background Information Statement over land and waters described as Lot 128 on DL500, County of Dublin, Parish of Mitchell (the "Land") as particularised in the Notice, on the Applicants for the Bidjara People native title claim QUD216/2008 and the Gunggari People #4 native title claim QUD550/2012 as the registered claimants;

(b)  Council did not receive any objection to the Notices;

(c)  Council will make an application to the Minister administering the Acquisition of Land Act 1967 that any native title rights and interests in and over the Land be acquired for the purpose of Waste Management Facility (refuse tip and refuse transfer station) purposes and Setting Apart for Development (industrial) purposes.

 

Body of Report:

 

On 10 April 2013 Council resolved to compulsory acquire native title rights and interests over the Land to facilitate the expansion of Council's refuse disposal facility in Mitchell and to provide for industrial purpose land.

 

A Notice of Intention to Acquire Native Title Rights and Interests was served on the native title party for the area, the Bidjara People and the Gunggari People #4 by letter of 23 January 2014.

No objections were received to those notices and MacDonnells Law, Council's solicitors assisting in this matter, has advised that there is no legal impediment to the continuation of the compulsory acquisition of native title rights and interests over the land.

If Council wishes to proceed with the compulsory acquisition of native title rights and interests it must formally resolve to do so, to satisfy the DNRM's policy requirements.

In particular Council will need to:

(a) resolve to proceed with the compulsory acquisition;

(b) resolve that an application be made to the Minister to approve the compulsory acquisition; and

(c)  instruct Council's solicitors in this matter, MacDonnells Law, to prepare and lodge the necessary application on behalf of Council.

The Minister must assess the application and decide whether to approve it.  Although there are no statutory timeframes, this could take up to four months.

Assuming that the Minister approves the application, the application is referred to the Governor-in-Council to authorise publication of a Gazette Notice. 

DNRM arranges for the publication of a Gazette Notice in the Government Gazette.  Upon publication of the Gazette Notice, the acquisition of native title rights and interests will be effective.  This is a formality and should not take more than four weeks.

Upon completion of the acquisition, Council can progress the freeholding of the land with DNRM.

In accordance with Cabinet Budget Review Committee's decision of 5 November 2003, the State currently offers a discount on the purchase price of not less then 50% of the market value for the purchase of land by a construction authority, such as Council, of land encumbered by native title, upon production of evidence by the constructing authority that native title has been adequately addressed (State Policy PUX/952/088: Allocation of Land to State Government Departments and Constructing Authorities (Version 7)).  DNRM has confirmed that Council is eligible for a discount on the purchase price of 50% of the market value.

 

Consultation (internal/external):

Bidjara People

Gunggari People #4

Ted Beasley, Just Us Law (Gunggari #4 Representative)

Jenny Humphris, McDonnells Law (Council’s Legal Representative)

 

Kay Crosby, Manager – Environment.  Kay has been coordinating the compulsory acquisition process.  As Kay is on leave, the Manager – Facilities is preparing this report.

Risk Assessment (Legal, Financial, Political etc.):

Council is being assisted through this process by McDonnells Law, which helps to mitigate the level of risk.

Policy Implications:

Nil.

Financial Resource Implications:

The Department Natural Resources Mines has offered to sell the land to Council for the price of $150,000 (before the application of State Policy PUX/952/088: Allocation of Land to State Government Departments and Constructing Authorities (Version 7)). 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

Map Showing Area

D14/15293

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Map Showing Area

 


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 4 March 2014

Item Number: 13.7

File Number: D14/14751

 

Subject Heading:                     90th Anniversary of Cobb and Co. Commemorative Trail Ride

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Megan Swords, Coordinator - Tourism

 

Executive Summary: 

The Yuleba Development Group Inc. (YDG), in partnership with the Surat and District Development Association (SDDA) are planning a trail ride from Surat to Yuleba from August 22, 2014 until August 24, 2014. The trail ride (held every 5 years) will celebrate the 90th Anniversary of the last Cobb and Co. coach service in Australia.

 

Event organisers have requested that Maranoa Regional Council show their support for the event by:

 

1.   Recognising the 90th Anniversary Cobb and Co. Commemorative Trail Ride one of the Maranoa’s major events for 2014.

2.   Allowing the use of the Cobb and Co. Coach from the Cobb and Co. Changing Station, Surat as the feature of the event.

3.   Agree to consider the facilitation of the event through in kind assistance, up to the value of $18,000 (for consideration in the 2014/2015 budget deliberations).

4.   Promoting the event through the relevant channels and networks of Maranoa Regional Council.

 

 

 

Officer’s Recommendation: 

 

That Council resolves to:

 

1.   Recognise the 90th Anniversary of Cobb and Co. Commemorative Trail Ride as one of the Maranoa’s Major Events for 2014.

2.   Allow the use of the Cobb and Co. Coach in the 90th Anniversary Commemorative Trail Ride, on the following conditions:

-     All maintenance is complete in the lead up to the event to ensure that the Coach is safe and viable for use as a functional Horse drawn coach.

-     A Procedure Checklist is developed and signed by the user, taking into account the associated Workplace Health and Safety risks and requirements, Public Liability obligations and responsible use of the Coach.

-     The user signs an agreement stating that any costs incurred through negligent use will be borne by them.

3.   Council agree to facilitate the repair of any damage incurred while on the 90th Anniversary of Cobb and Co. Commemorative Trail Ride, by covering the cost of any incidental damages not incurred through negligent use by the user.

4.   Consider supporting the 90th Anniversary of Cobb and Co. Commemorative Trail Ride by way of providing in-kind assistance up to the value of $18,000 in the 2014/2015 budget deliberations.

Body of Report:

The Yuleba Development Group Inc. (YDG), in partnership with the Surat and District Development Association (SDDA) are planning a trail ride from Surat to Yuleba from August 22, 2014 until August 24, 2014. The trail ride (held every 5 years) will celebrate the 90th Anniversary of the last Cobb and Co. coach service in Australia.

YDG and SDDA have respectfully requested that Council recognize the trail ride as one of the Maranoa’s major events for 2014 and assist event organisers by way of providing in kind assistance and promotion of the event, where possible. This includes:

1.   The use of the Cobb and Co. Coach from the Cobb and Co. Changing Station Museum, Surat.

YDG have requested permission to use the Cobb and Co. Coach (The Coach), which is housed within the Cobb and Co. Changing Station Museum in Surat. The group intends to hire an experienced professional to drive the coach (with their own team of horses) from Surat to Yuleba, as the feature of the event.

For Councillor’s consideration:

For the replica Cobb and Co. Coach to be used in the trail ride, appropriate measures have been undertaken to ascertain whether  it is safe and viable to allow the Cobb and Co. Coach to leave the Museum for use as a functional horse drawn coach .
Following an initial discussion between Council’s Local Development Officer – Surat (Johanne Hancock) and Mr. Steve Ralph (Coachbuilder and Driver - Glass House Mountains), the coach underwent maintenance to ensure that it is fully operational, and safe for use in the trail ride and is not likely to incur damage by being removed from the museum when used appropriately.

Members of the community of Surat have indicated their concern for the use of The Coach as they feel that there is great risk of losing an icon of their town, should irreparable damage occur. A Procedure Checklist has been proposed, outlining the conditions which must be considered and fulfilled by the user, before removing the coach from the Museum. The Procedure Checklist will take into account Workplace Health and Safety, Public Liability insurances and responsible use of the coach, to be signed off by the user before removing the coach from the Museum.

Should any damage occur to the coach while the user is following the Procedure Checklist, it is proposed that Council cover the cost of repairs to ensure the coach is placed back into the Museum in good condition.

2.   Council’s in-kind assistance to facilitate the event

Council’s Coordinator – Tourism (Megan Swords) met with YDG and SDDA on February 21, 2014 and February 25, 2014 (respectively) to further discuss their original request for Maranoa Regional Council’s assistance during the event. It was suggested that Council could assist by providing the following resources, in-kind:

 

-     Rubbish Bins and Rubbish removal;

-     Use of Council’s Tents and Marquees;

-     Water Truck for stock, campers and riders for the duration of the event;

-     Pilot Vehicles and Drivers for the trail ride procession;

-     Labour for event set up and pack down;

-     The use of Council’s Parenting Van at each of the camp sites;

-     Clearing of access road into “Wallabella” and access made available to water for stock;

-     Road Signs to warn drivers of procession;

-     Tables, Chairs and incidental equipment (such as power leads and sound systems);

-     Portable Toilet and Shower facilities should sponsorship fail; and

-     Event promotion and publicity in the lead up to the event.

 

Total value of proposed in-kind assistance up to $15,000.  (For consideration in Council’s 2014/2015 budget deliberations).

 

Consultation (internal/external):

Johanne Hancock (Local Development Officer – Surat)

Mrs Barbara Cooper (Previous Employee of Warroo Shire Council and Cobb and Co. Changing Station Museum, Surat)

Mr Steven Ralph (Coachbuilder - Surat Cobb and Co. Coach)

Mr Paul Masson (President – Yuleba Development Group)

Mrs Beryl Masson (Yuleba Development Group)

Mrs Karan Hibbs (Secretary – Yuleba Development Group)

Mrs Jennifer Schwennesen (Secretary – Surat and District Development Association)

 

 

Risk Assessment (Legal, Financial, Political etc.):

Legal – Public Liability and risk associated with the use of Animals in Public areas

Legal – Public Liability and risk associated with using the Horse Drawn cart on a Public Road

Financial – Cost to repair damages to Cobb and Co. Coach.

Policy Implications:
NIL.

Financial Resource Implications:

Financial – In-kind assistance proposed for Maranoa Regional Council’s 2014/2015 budget deliberations, up to the value of $18,000.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(a) To identify and implement actions that facilitates the development of the regional tourism industry.

Supporting Documentation:

Nil

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 5 March 2014

Item Number: 13.8

File Number: D14/15092

 

Subject Heading:                     Demolition of Grandstand

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                            Surat Recreation Reserve

Author & Officer’s Title:                 Tanya Mansfield, Manager - Facilities

 

Executive Summary: 

The 2013/14 Capital Works Budget includes provision to renovate the grandstand at the Surat Recreation Reserve.  An inspection of the grandstand has revealed that while the shade structure can be preserved, the grandstand seating has deteriorated to a condition where it cannot be repaired and is a risk to users. 

 

It is recommended that Council demolish the grandstand seating, toilets and storage rooms located under the seating, and purchase and install aluminium spectator seating under the existing roof structure.

 

Officer’s Recommendation: 

That Council:-

(a) Preserve the shade structure over the grandstand seating at the Surat Recreation Reserve;

(b) Demolish the grandstand seating, storage rooms and toilets;

(c)  Purchase and install spectator seating units;

(d) Retain the signage which identifies the structure as the Denhert Family Grandstand.

(e) Communicate its decision to the Surat Redbulls Cricket Club, Surat Redbulls Rugby League Club and Denhert Family.

 

Body of Report:

The grandstand at the Surat Recreation Reserve has deteriorated due to age, to a condition where it is a risk to users.

 

The grandstand has signage identifying it as the “Denhert Family Grandstand”.  The grandstand consists of seating, with toilets and storage rooms housed under the seating.  The grandstand is covered by a shade structure which is in good condition and can be retained if the seating is demolished.

 

The 2013/14 Capital Works Budget has allocated $50,000 for the repair of the grandstand.  An inspection of the grandstand has revealed that it is not able to be repaired.  It is recommended that Council demolish the grandstand and purchase and install aluminum spectator seating under the existing shade structure.

 

No comment was made on the grandstand in the Maranoa Regional Council Sport and Recreation Plan completed in November 2009.

 

In 2012 changerooms were built at the Surat Recreation Oval with showers, toilets, changerooms for home and away teams and incorporated storage for the local cricket team and rugby league team. 

 

Before the new changerooms were built, one team changed in the rooms under the grandstand and the other team changed in the pool change rooms.  The new changerooms incorporated storage and eliminated the need for the rooms under the grandstand. 

 

Council’s Local Development Officer Johanne Hancock has had preliminary discussions with Toby Denhert and Redbull Cricket Club and advised them of the plans.

 

If Council approves the demolition of the seating, work will be completed and new seating installed before end of financial year.

Consultation (internal/external):

Amanda Schneekloth, Coordinator Council Buildings and Structures

Neil Heyer, Specialist Minor Building Projects and Inspections

Johanna Hancock, Local Development Officer Surat

Red Bulls Cricket Club

Toby Denhert

Risk Assessment (Legal, Financial, Political etc.):

Some members of the Surat Community may have a sentimental connection to the grandstand which may increase political risk.

Policy Implications:

The 2013/2014 Capital Works Budget has allocated money to renovate the grandstand.  It is proposed that this money be reallocated to retaining the roof structure, demolishing the seating and purchasing and installing aluminum seating.

Financial Resource Implications:

The 2013/14 Capital Works Budget includes the amount of $50,000 to renovate the Surat Grandstand.  The Coordinator Council Structures and Maintenance has obtained a quote of $24,069.10 to complete the demolition work, however Council’s own builder and plumbers could complete the work more cost effectively. 

 

Three tier spectator seating has been priced and two units will cost $9,154.60 plus delivery. 

 

It is estimated that the entire project will be completed for $15,000.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  12 March 2014

Officer Report

Meeting: General  12 March 2014

Date: 6 March 2014

Item Number: 13.9

File Number: D14/15445

 

Subject Heading:                     Proposed Trustee Lease of Part of Reserve

Classification:                                   Open Access  

Name of Applicant:                          Maranoa Pony and Horse Club Inc.

Location:                                            Mitchell

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Maranoa Pony and Horse Club is interested in securing a formal agreement with Council in regard to part of the Camping and Water Reserve near Mitchell being Lot 128 on CP DL500. As this land is a reserve with Council as the trustee, to formalise this arrangement it will be necessary to negotiate a trustee lease with the Maranoa Pony and Horse Club.

 

 

Officer’s Recommendation: 

Council enter into a trustee lease with the Maranoa Pony and Horse Club Inc. over part of Lot 128 on CP DL500 as shown on the map tabled, and Council to incur all costs associated with surveying, drafting of legal documents and lodgement costs.

 

Body of Report:

The Maranoa Pony and Horse Club has expressed interest in entering a formal agreement with Council in respect of the land that is part of Lot 128 on DL500. Council are the trustees of this land which is a camping and water reserve. The Maranoa Pony and Horse Club have traditionally used the land near Mitchell for grazing purposes. 

 

This is not the “Old Saleyards” site located on the Warrego Highway, where the club currently holds rallies.  It is also not the Rifle Range, which is located next door to this paddock and cannot be leased due to contamination concerns resulting from its past use.

 

Discussions have been held with the Department Natural Resources Mines who have advised Council that although the land forms part of a stock route, there does not appear to be any issue with a trustee lease being secured over the land as long as no club house is to be located on the site.

 

Maranoa Pony and Horse Club are to use the land for grazing purposes only, and the land will still be available for travelling stock when needed.

 

A trustee lease is the most appropriate way to execute a formal agreement between Council and the club.  As a trustee lease must be approved by the Department Natural Resources Mines, the department has mandatory terms that must be included in each lease.  These terms guide the content of all trustee leases.

 

Various Departments within Council have over the years been working with the Maranoa Pony and Horse Club Inc on formalising a lease.   A draft lease has been developed and considered by both Council staff and the Maranoa Pony and Horse Club.

 

However due to the time that has lapsed, and also that no record of the original Council resolution can be located in our record’s management system, this matter is being brought back to Council for formal consideration.

 

The club is seeking a trustee lease over approximately 25 hectares of the reserve. There are no other anticipated demands for this parcel of land.

 

Consultation (internal/external):

Department Natural Resources Mines

Jamie Gorry – Maranoa Pony and Horse Club Inc.

Sandra Crosby – Manager – Environmental Health, Compliance & Waste

Tanya Mansfield – Manager - Facilities

Risk Assessment (Legal, Financial, Political etc.):

A trustee lease will assist in managing Council’s risk.  The agreement will detail the responsibilities of both parties being Council and the Maranoa Pony and Horse Club.

Policy Implications:

A trustee lease is the appropriate legal instrument by which to enter a formal agreement with an occupant over a reserve for which Council is trustee. 

Financial Resource Implications:

Cost of lease, survey plan and lodgement.  Lease has already been drafted.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map - Lot 128 on DL500 - Mitchell

D14/15456

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Map - Lot 128 on DL500 - Mitchell