Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 12 June 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 7 June 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on June 12, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  12 June 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  22 May 2013......................................................................................................... 5

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Financial Sustainability Report for the period to 31 May 2013.............. 21

Prepared by:      Alan Marchant, Manager - Financial Operations

Attachment 1:     MONTHLY STATEMENT OF INCOME-EXPENDITURE AS AT 31STMAY 2013....................................................................... 25

Attachment 2:     MONTHLY BALANCE SHEET AS AT 31ST MAY 2013.... 26

Attachment 3:     Program YTD as at 31 May 2013.......................................... 27

 

11          Community & Commercial Services

11.1      Volunteer Week Post Event Report............................................................. 39

Prepared by:      Fiona Vincent, Coordinator - Sport & Recreation

 

12          Infrastructure Services

12.1      Capital Project - Dust Seal on Scotts Road............................................... 41

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment 1:     Jean Houston - Councillor Customer Feedback Form - 5/3/13 - Yuleba     44

Attachment 2:     Complaint about the road at 126 Scotts Road, Wallumbilla 45

Attachment 3:     Jean Houston - 126 Scotts Road, "Eastholme", Wallumbilla - Request for bitumen and reason for why previous correspondence has not been replied to - 26/09/2012................................................. 48

12.2      Proposed Roma CBD Carpark Part Lot 2 on RP64336........................... 49

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment 1:     Queensland Government - Queensland Ambulance Service - Short term Licence to Occupy Agreement with MRC for car parking purposes - 16/05/13................................................................ 51

Attachment 2:     Project Estimate - Lease of Land 81 Arthur Street, Roma QAS    52

12.3      Capital Project: Dust Seal  on Binya Ln ..................................................... 53

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment 1:     Letter to David & Jenny Sullivan advising responsible manager from Michael Parker dated 21/5/13............................................... 56

Attachment 2:     David & Jenny Sullivan - Binya - Request to seal a section of road - 08/05/13................................................................................... 57

Attachment 3:     Response to David & Jenny Sullivan - RE:  Binya Lane Request for Dust Seal.................................................................................. 58

Attachment 4:     Response letter to David & Jenny Sullivan - Re: Binya Lane 59

12.4      Capital Project - Kerb and Channel in Miscamble Street........................ 60

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment :       Kerb & Channelling Request - Peta Wells CRM number 7334, address 13 Miscamble Street, Roma................................... 63

12.5      Recreation Committee..................................................................................... 64

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment 1:     Lake Neverfill - Aerial Map..................................................... 66

Attachment 2:     Lake Neverfill - Recreation Committee Map showing increased surface area............................................................................. 67

 

13          Development, Facilities & Environmental Services

13.1      Conversion to freehold - Surat Grain .......................................................... 68

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

13.2      Application for Material Change of Use - "Warehouse" (File: 2013/18592)    71

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:     Body of Report......................................................................... 80

Attachment 2:     Development Plans................................................................. 90

Attachment 3:     Adopted Infrastructure Charges Notice................................ 95

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

19.1      Proposed purchase of land for Mitchell Refuse....................................... 98

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Request for Waiver of Vacant Water and Vacant Sewerage Charges

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Request for Discount to be Granted on Late Payments

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.3        Request for Discount to be Granted

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.4        Glencoe Road

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.5        Wall of Fame Inductees for Consideration

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275 (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.6        Tender Recommendation NDRRA 13/31 - Miscellaneous Roads

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275 (e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 22 May 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, (Acting) Manager - Community Development – Katrina Marsh, Coordinator – Information Technology – Grant Wedlake.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am, noting the absence of Cr. Schefe who was to arrive after commencement of the meeting.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/05.2013/18

Moved Cr Chambers                                                     Seconded Cr Price  

 

That the minutes of the General Meeting (8-8.05.13) held on 8 May 2013 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

The scheduled “Telecommunications Briefing” to be delivered by representatives of Telstra was removed from the agenda as it was scheduled to be held after closure of the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

 

Business

 

Community & Commercial Services

 

 

Item Number:                                   11.1

File Number: D13/16585

Subject Heading:                          Youth Week 2013 Post Event Report

Author and Officer’s Title:                Bronwyn Moore, Coordinator - Community Development Mitchell

Executive Summary: 

A post event report on 2013 Youth Week events held across the Maranoa Region from 5 – 13 April was presented to Council for information purposes.

 

Resolution No. GM/05.2013/19

Moved Cr Flynn                                                            Seconded Cr Wason  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Community Development Mitchell

 

Cr. Schefe entered the Chamber at 9.08am.

 

Item Number:                                   11.2

File Number: D13/17297

Subject Heading:                          ANZAC Day 2013 Post Event Report

Author and Officer’s Title:                Bronwyn Moore, Coordinator - Community Development Mitchell

Executive Summary: 

A post event report on ANZAC Day 2013 events held across the Maranoa region was presented to Council for information purposes.

 

Discussion:

Council commended the local RSL groups and Council staff  for their efforts in arranging the Anzac Day Ceremonies and noted the strong community attendance observed at all ceremonies across the region.

 

Resolution No. GM/05.2013/20

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community Development Mitchell

 

 

Item Number:                                   11.3

File Number: D13/17416

Subject Heading:                          Capacity Building Model for Community Development Team

Author and Officer’s Title:                Katrina Marsh, (Acting) Manager - Community Development

Executive Summary: 

The Community Development Team are in the process of creating a Capacity Building Model that will ensure the support and assistance they offer in the future is seen as relevant and therefore valued by the community whilst developing community capacity and promoting Council’s role in this area of operation.  The presentation of the report also gave Council an opportunity to provide input into the proposed process.

 

Discussion:

A ‘Mover’ and ‘Seconder’ was recorded for the motion and recorded below, however, no vote was taken at that time.

 

Moved Cr Newman                                                       Seconded Cr Price  

That Council endorse the Community Capacity Building Model for implementation by the Community Development Department.

 

NO VOTE TAKEN                                                                                                           

 

 

Discussion continued:

Council discussed a number of complementary points in further considering the recommendantion put forward, in the context of the overall role of community development.  It was determined that further discussion was required at a workshop of Council prior to progressing the matter. The motion was withdrawn and an amendment put as recorded below.

 

Resolution No. GM/05.2013/21

Moved Cr Newman                                                       Seconded Cr Price

 

That the motion be withdrawn and the matter be further discussed at a future workshop of Council prior to presentation for Council’s consideration at an upcoming General Meeting. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Manager - Community Development

 

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/18397

Subject Heading:                          Application for Material Change of Use -"Storage Facility" & Preliminary Approval for Building Works

Location:                                          Wallumbilla South Road, Wallumbilla Qld 4428 (Lot 2 on SP216096)

Applicant:                                         Origin Energy C/- Veronica Cavanough

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application seeks approval for a Material Change of Use to establish a “Storage Facility” and Preliminary Approval for Building Works at Wallumbilla South Road, Wallumbilla.  The development is intended to support existing and future operations associated with the Australia Pacific LNG Project. 

 

The application is subject to Impact Assessment against the relevant provisions of Bendemere Shire Planning Scheme 2006.  No submissions were received during the public notification period (28/11/2012 – 19/12/2012).

 

Discussion:

Cr. Price requested all reports clearly identify impacts to Council controlled roads in the instance of progressing each proposal put forward by an applicant.

 

Resolution No. GM/05.2013/22

Moved Cr Wason                                                          Seconded Cr Denton  

 

That Council approve the application for Material Change of Use – “Storage Facility” and Preliminary Approval for Building Works at Wallumbilla South Road, Wallumbilla, described as Lot 2 on SP216096 subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.    This approval does not constitute a Building Works Permit.  Preliminary Approval for Building Works is granted for the general design and siting of the proposed shed.  A further Development Permit for Building Works must be obtained prior to the commencement of any building works onsite.

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use – “Storage Facility” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

Q-4010-50-DG-002 Rev 1

SGW Metering Station ML1A Metering Station to SGW Metering Station Piping Plan

15/07/2009

12209701 Rev A

Floor Plan

04/2012

12209702 Rev A

Mezzanine Floor Carcase

04/2012

12209703 Rev A

Elevations A & B

04/2012

12209704 Rev A

Elevations C & D

04/2012

 

4.    Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Latest versions

 

6.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Operation of Approved Use

 

7.    All development approval conditions related to the establishment of the approved uses must be fulfilled prior to any uses commencing.

 

Stormwater and Drainage

 

8.    Stormwater must be collected and discharged in accordance with the Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and CMDG Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

9.    Stormwater must not be allowed to pond on the property being developed during the development process or after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

10.   Post-development stormwater runoff flows (whose characteristics include volume, concentration and velocities) must be directed to the lawful point of discharge for the development site and there must be no increases in any silt loads or contaminants in any flow from the property being developed during the development process and after the development has been completed.

 

11.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

12.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.  If there is a possibility of erosion or silt or other materials being washed off the property during the development process, the developer must document and implement an management plan that prevents this from occurring.

 

13.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

14.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

15.   The developer is required to source and secure a suitable potable water supply to service the development prior to the approved use commencing. All costs associated with these works are to be met by the developer.

 

16.   The development must have onsite storage of 20,000 litres of water for fire fighting purposes for the duration of the operation of the use.  This water supply is to be separate from the potable water supply to the site.

 

17.   The development is to be serviced by an on site effluent treatment and disposal system in accordance with On-Site Sewerage Code DNRM, AS 1547 – 2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

18.   The development is to be provided with an electricity service supply in accordance with the relevant service provider’s requirements and specifications, at no cost to Council.

 

19.   If the development is connected to an existing telecommunications service supply, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications.

 

Rubbish Collection

 

20.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

21.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

22.   Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction, and all manoeuvring is contained entirely within the site boundaries.

 

23.   All internal access, car parking and manoeuvring areas are to be constructed of an all-weather material.

 

24.   All vehicular movements on development shall be clear of parking areas. No parking area shall be allowed to encroach into swept paths of vehicular movements.

 

25.   All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) the CMDG (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Excavation and Filling

 

26.   The development is subject to the Filling and Excavation Code contained in Part 5 of ‘Bendemere Shire Council Planning Scheme’. 

 

27.   Any bulk earthworks to occur onsite shall be accordance with AS 3798:2007 for industrial developments.

 

Avoiding Nuisance

 

28.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time during the establishment of the development or after commencement of the approved use.

 

29.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

30.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

31.   Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

Signage and Linemarking

 

32.   Signage and linemarking is to be in accordance with MUTCD requirements and AS/NZS 2890.2: 2004 – Parking Facilities Part 1: Off – Street Car Parking and AS/NZS 2890.2: 2004 – Parking Facilities Part 2: Off Street Commercial Vehicle Facilities.

 

33.   Any line markings and pavement markings shall be marked on pavement (where applicable) and clearly delineate directions of movement to occur on site.

 

No Cost to Council

 

34.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

35.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

  

 

CONFIDENTIAL ITEMS

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

 

Resolution No. GM/05.2013/23

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 9.24am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in item LC.2 “Roma Saleyards Development – Marketing Sounding program (including Expression of Interest process)” due to a family member owning local Real-Estate Agency, LJ Hooker, an agency having real estate interests in the precinct and left the Chamber at 10.07am taking no further part in discussion on the item.

 

 

At cessation of discussion on item LC.2 “Roma Saleyards Development – Marketing Sounding program (including Expression of Interest process),”    Cr. O’Neil entered the Chamber at 10.20am.

 

 

Resolution No. GM/05.2013/24

Moved Cr Wason                                                          Seconded Cr Flynn

 

That Council open the meeting to the public at 10.40am.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.40am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.54am.

 

 

Item Number:                                   C.1

File Number: D13/17914

Subject Heading:                          Business Continuity Plan - Tender for the Provisioning of a Data Recovery Solution

Author and Officer’s Title:                Grant Wedlake, Coordinator - Information Technology

Executive Summary: 

As part of a strategy to enable the implementation of a Business Continuity Plan for Maranoa Regional Council a Tender was let for the provisioning of a Data Recovery Centre to be located at the Cartwright Street compound.

 

Resolution No. GM/05.2013/25

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council award the contract for the Provisioning of a Data Recovery Solution to Nexon Asia Pacific for the amount of $437,201 (GST inclusive), subject to any variation agreed should parts of the contract not be required. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Information Technology

 

 

 

 

 

Item Number:                                   C.2

File Number: D13/18510

Subject Heading:                          Regional Arts Development Fund Applicationsfrom Round 4, 2012/13 Financial Year

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed funding applications for arts and cultural projects and activities submitted under the 2012/13 financial year funding Round 4, closing 3 May 2013.

 

Resolution No. GM/05.2013/26

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations to approve the following funding allocations under round 4 of the RADF program:

 

Applicant

Project Brief

RADF Contribution

Total Project Cost

Roma Writers’ Group  

Tutor workshop to develop skills of emerging writers in the Maranoa.  

$1,000

$  2,050

Injune Creek Patchwork           

Workshop to develop techniques and skills in finalising projects professionally.

$   952

$  1,462

Maranoa Regional Council

Series of community workshops incorporating music and dance.

$9,501

$17,906

Roma RSL Sub Branch           

Research project into the history of soldiers who have served at war and lived in the Muckadilla district.

$3,000

$  4,000

Roma Patchwork & Crafters

Engage a professional tutor to conduct a  fabric dyeing workshop.

$1,300

$  4,220

Carers’ Queensland    

Puppets workshop to communicate multicultural, health and social issues awareness.

$4,583

$  7,902

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                   C.3

File Number: D13/18683

Subject Heading:                          Recommendation to waive vacant water Charges

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

The applicant had directly contacted Cr. Denton to request a concession of vacant water charges on the applicable rates notice for the property in question.  It was requested that Council give consideration to the request under section 120 (1)(c) of the Local Government Regulation 2012.

 

 

Resolution No. GM/05.2013/27

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

1.    Grant a concession under section 120 (1)(c) of the Local Government Regulation 2012 by way of waiving the vacant water charge on the rates notice for the 2012/13 financial year - (first and second rate notices, with a refund to be provided where the amount has been paid), while the parcel of land remains under the current ownership;

 

2.    The applicable charges be reviewed on an annual basis and incorporated into the draft 2013/14 revenue statement.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                   LC.1

File Number: D13/19771

Subject Heading:                          Rural Housing Service Centre Pilot - Future Lease Arrangements

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

The Department of Housing and Public Works sought advice on Council’s intentions regarding on-going management of social housing properties on completion of the Rural Housing Service Centre (RHSC) pilot project in November 2013.

 

Resolution No. GM/05.2013/28

Moved Cr Price                                                             Seconded Cr Flynn  

That Council advise the Department of Housing and Public Works that Council will not be renewing the leases on the Rural Housing Service Centre properties.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Community & Commercial Services

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to a family member owning local Real-Estate Agency, LJ Hooker, an agency having real estate interests in the precinct and left the Chamber at 11.23am, taking no further part in discussion or debate on the item.

 

Item Number:                                   LC.2

File Number: D13/20023

Subject Heading:                          Roma Saleyards Development- Market Sounding program (including Expression of Interest process)

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Preliminary 2013/14 budget considerations indicate that Council will undertake a master planning initiative for the commercial development of the Roma Saleyards.  To inform the master planning process, it is considered prudent to undertake a ‘Market Sounding’ program (in part to include an Expression of Interest process) to inform the master planning initiative.

 

Resolution No. GM/05.2013/29

Moved Cr Wason                                                          Seconded Cr Flynn  

That Council:

 

1.      Endorse the development and implementation of a Market Sounding program for the commercial development of the Roma Saleyards to be run in parallel with the master planning initiative;

 

2.      Endorse the attendance of Mayor, Cr. Robert Loughnan, to meet with Andrew Cripps MP (Member of the Legislative Assembly of Queensland and Minister for Natural Resources and Mines), in Brisbane on 23 May 2013, to seek ministerial support for preferred land tenure arrangements in the Roma Saleyards vicinity.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Community & Commercial Services & Coordinator – Elected Members & Community Engagement

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 11.25am.

 

Item Number:                                   LC.3

File Number: D13/20037

Subject Heading:                          Development Costs of Miscamble and South     Streets Affordable Housing Projects

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Council has resolved to develop land in South Street and Miscamble Street Roma in conjunction with APLNG, GLNG and Horizon Housing Company. 

 

This report sought Council’s direction about whether it prefers the new revenue over the equivalent value of the housing stock in the budget for 2013-14.

 

Resolution No. GM/05.2013/30

Moved Cr Denton                                                          Seconded Cr Newman  

 

That Council transfer the lots without a development approval in place and advise Horizon Housing Company that it should prepare the development applications.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 


LATE ITEM

 

Item Number:                                   L.1

File Number: D13/18315

Subject Heading:                          Application for Material Change of Use - "Extractive Industry" and EnvironmentallyRelevant Activity 16 3(a) - Extraction and Screening Activities

Name of Applicant:                             B. Harvey & Sons Pty. Ltd.

Location:                                            Blythdale Road, Blythdale QLD 4455 (Lot 77 on Plan WV975, Lots 88,89,94 & 95 on Plan WV456 and Lot 129 on Plan WV908

Officer’s Name & Title:                     Rebecca Van der Meer, Town Planner

Executive Summary:

The application seeks a Development Permit for a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity (ERA) 16 3(a) – Extraction and Screening Activities on land located at Blythdale Road, Blythdale QLD 4455, described as Lot 77 on Plan WV975, Lots 88, 89, 94 & 95 on Plan WV456 and Lot 129 on Plan WV908.

                                                                                                 

The application is subject to Impact Assessment and assessed against the relevant provisions of the Bungil Shire Planning Scheme.  No submissions were received during the public notification period (12 April 2013 - 3 May 2013).

 

 

Resolution No. GM/05.2013/31

Moved Cr Newman                                                       Seconded Cr Schefe

 

That Council approve the application for Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity (ERA) 16 3(a) on land at Blythdale Road, Blythdale QLD 4455, described as Lot 77 on Plan WV975, Lots 88, 89, 94 & 95 on Plan WV456 and Lot 129 on Plan WV908, subject to the following conditions:

 

Preamble

 

Refer to:  http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines(CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity (ERA) 16 3(a) in accordance with the approved plans:

 

Plan/Document number

Plan/Document Name

Date

12225701 Issue A           

Site Working Areas and Access

20/03/2013

122257- SBMP Rev C         

Site Based Management Plan

02/2013

 

Operations of Approved Use

 

4.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

5.       All approved uses must be carried out in accordance with the approved Site Based Management Plan.

 

Stormwater and Drainage

 

6.       Stormwater must not be allowed to pond on the development site during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

7.       There must be no increases in any silt loads or contaminants in any overland flow from the development site.

 

Erosion Control

 

8.       All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

9.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads and to prevent dust nuisance.

 

10.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

11.     The development site shall have a temporary, transportable effluent disposal facility at all times during the operation of the use.

 

Rubbish Collection

 

12.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

13.     All weather vehicle access shall be provided for traffic movement within the development site

 

Use of Local Government Roads

 

14.     The developer must ensure that the roads are safe for the type of vehicles being used. If road trains are being used on local government roads other than the Mt Saltbush Road, the developer must provide advice in writing from a suitably qualified RPEQ engineer that the local government roads to be used are safe for the type of road trains to be used on those roads.

 

15.     Prior to the commencement of the use of each road, the developer must provide Council with a road condition assessment report prepared by a RPEQ qualified to make the assessment. This assessment report must be provided for each local government road to be used by the developer for the haulage of extracted materials. The assessment does not need to include Mt Saltbush Road.

 

16.     Each year, the developer is to provide the Council with an updated road condition assessment report for the local roads being used.

 

17.     The developer is responsible for the repair of damage to roads caused by the operation the extractive industry. If there are other road users who have also contributed to the damage of the roads, the costs of repairs will be on a proportional basis. The proportion of damage attributable to the developer will be as assessed by the Council unless the developer can prove otherwise.

 

18.     Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.  It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing

 

19.     The responsibility for the repair of damage to roads caused by vehicles associated with the extractive industry is separate to the contributions required for the establishment costs associated with the use of local government roads.

 

Road Infrastructure Establishment Costs Contributions

 

20.     Infrastructure establishment costs are to be paid in accordance with this condition:

 

(a)      Why the condition is required:

 

          The condition is required because the development is outside of the Priority Infrastructure Areas of the Bungil Planning Scheme administered by the Maranoa Regional Council. The development will impact on the local roads. It will impact on the local roads because up to 100,000 tonnes per annum will be carried from the extractive industry site along local roads.

 

(b)      Amount of the payment required:

 

          The payment required is 20 cents per tonne of extractive material carried.

 

          This amount will be reviewed on an annual basis in conjunction with an assessment of the condition of the local government roads being used by the developer.

 

          The standard of road to be funded by the establishment costs contributions is the standard which allows for the safe carriage of extractive materials while optimising the maintenance costs of the road.

 

          In addition, further payments for establishment costs are required if the developer chooses to operate road trains on local government roads other than the Mt Saltbush Road. The amount of this payment is the cost of undertaking the work necessary to make the local government roads, being used by road trains carrying extractive material from the site, safe for road train use.

 

(c)      Details of the infrastructure for which the payment is required:

 

          Establishment costs of the following trunk infrastructure made necessary by the development –

       Local government roads used by the developer to transport extracted material

       Upgrading of local government roads to the standard necessary for the safe operation of road trains

 

(d)      When the payment must be made:

 

          The payment must be made within 14 days of the end of each quarter.

 

(e)      Person to whom the payment must be made:

 

          Maranoa Regional Council

 

(f)       The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

Records of Extractive Industry and Road Use

 

21.     The developer is to maintain records of all heavy vehicles and the loads being transported from the site and provide Council with a summary within 14 days of the end of every quarter.

 

22.     The developer is to provide Council with a summary of all returns that are made to the Department of Environment and Heritage Protection (DEHP) for the extraction of material from the site within 14 days of the end of every quarter.

 

23.     The developer is to provide Council with access to the original records used to create the quarterly summaries if requested by the Council for verification purposes

 

Infrastructure Agreements

 

24.     The developer may request that the Council enter into an infrastructure agreement(s) that may include any of the matters contained in the conditions of this approval. The infrastructure agreement may vary the conditions of the approval to the extent agreed by the Council providing those variations are generally in accordance with the conditions.

 

Avoiding Nuisance

 

25.     All lighting of the site, including temporary lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

26.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

27.     The approved development and the premises shall be maintained in a clean and tidy condition.

 

28.     Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

Latest versions

 

29.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

No Cost to Council

 

30.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

31.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

32.     All civil and related work shall be designed and supervised by Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Town Planner

 

 

 

Item Number:                                   LC.4

File Number: D13/19849

Subject Heading:                          Telecommunications Briefing

Author and Officer’s Title:                Elizabeth  Elmes

Executive Summary:

Telstra representatives were scheduled to deliver a Council information session at 1.30pm.

 

Resolution No. GM/05.2013/32

Moved Cr Chambers                                                     Seconded Cr O'Neil

 

That the item be removed from Council’s general meeting agenda.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.33am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 June 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 20 May 2013

Item Number: 10.1

File Number: D13/19833

 

Subject Heading:                     Financial Sustainability Report for the period to 31 May 2013

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           N/A

Author & Officer’s Title:                 Alan Marchant, Manager - Financial Operations

 

Executive Summary: 

The Financial Sustainability Report for the period to 31 May 2013 together with a summary of Council’s actual performance at sub program level against Council’s approved budget (as amended in March Review) is presented for Council’s consideration.

 

 

 

Officer’s Recommendation: 

That the progressive Financial Statements for the period to 31 May 2013 as included in the Financial Sustainability Report  be received subject to audit.

 

 

Body of Report:

At the time of preparing this financial report there still exists a number of significant matters that impact upon Council’s reported trading result as at 31 May 2013 and require clarification.

 

Statement of Income and Expenditure

 

INCOME-

 

Sale of Contract and Recoverable Works –

As at the 31 May revenue realised for the major private works contracts with the gas companies in respect  to roadworks amounted to $4.1  million against a budgeted estimate of $14.2 milllion.

 

Grants, Subsidies, Contributions and Donations –

As stated in previous reports presented to Council for the current financial year, the current balance does not include advance monies received for Council’s General Purpose (FAGS) grant ($5,369,110) as well as the corresponding Identified Road Component grant amounting to $1,468,588. These monies will be brought to account in this financial year once the Annual Financial Statements have been signed off by the Queensland Audit Office and Council’s General Ledger has been rolled over to the current financial year. In addition there is currently $18.8 million residing in Council’s reserves that represents the balance of the advance monies for flood damage event 1. These monies need to be taken into account when considering Council’s current balance for this item.

This item also includes flood damage reimbursement monies which currently are in arrears.

 

 

EXPENDITURE-

 

Employee Costs –

As previously reported expenditure to date does reflect that there has been a number of positions in Council that have been  vacant for the greater part of this financial year. These positions continue to be under review to assess their future need in the organisation.

 

Depreciation  -

Costs to date have been notionally based on a pro-rata rate for 11 months using Council’s currently approved budget allocation for 2012-13. Until assets are able to be capitalised for the current financial year (on receipt of the audit certificate from  the QAO) depreciation costs will be based on this premise.

 

Capital Revenue -

 

Capital grants are primarily dependent upon Council’s eligibility to claim for capital expenditure incurred and are reliant on the status and amount of expenditure expended against eligible capital projects.

 

Balance Sheet

 

Cash and Cash Equivalents-

Represents  amounts currently invested with the Queensland Treasury Corporation (majority) and monies held in Council’s business working account with the National Australia Bank (normally averaging approximately $500,000).

 

Receivables –

Consists of several different client groups which are categorised  in Council’s receivable system. Council’s major debt balances revolve around outstanding rates (currently $2.8 M ), quarry sales and general debtors which include State/Federal Departments and Qantas aggregating to $10 M). Considerable attention is still being given to addressing this area of Council’s business to reign in the amount currently outstanding and also implement  a more uniform process for debt recovery.

 

Work In Progress (WIP)-

The balance as at the 31 May 2013 is comprised of $23,138,488.34  in respect  to project costs from the 2011-12 financial year that were not completed as at 30 June 2012 as well as projects costs incurred since1 July 2012 ($9,892,244.86) . As previously reported a significant amount of the carried forward balance from 2011-12 relates to the Roma Airport.

 

Sustainability Ratios

 

Council’s current progressive performance against the Department of Local Government’s financial sustainability benchmark ratios have been calculated and are provided for Council’s information.

 

The ratios are designed to provide an indicative performance of Council against key financial sustainability criteria which are desired to be met to ensure the prudent management of Council’s corporate financial risks.

 

Council’s annual performance in this regard is information incorporated as part of the presentation of Council’s Annual Financial Statements and reported annually in Council’s Annual Report.

 

Working Capital Ratio- 6.34% ( Benchmark>1) – Within Benchmark

Operating Surplus Ratio – -0.10% ( Benchmark 0-110%)- Outside Benchmark

Net Financial Liabilities Ratio – -0.39%( Benchmark <=60%) – Within Benchmark

Interest Coverage Ratio – 0.008% ( Benchmark 0-10%) – Within Benchmark

 

It should be noted that these ratios have been calculated on the figures presented and do not allow for the adjustments that need to be taken into account to reflect  Council’s actual position. If these adjustments were included in the calculations then Council would be within all sustainability benchmarks.

 

 

ACTUAL PERFORMANCE AT SUB PROGRAM LEVEL AGAINST COUNCIL’S APPROVED BUDGET( March Review)

 

Attached for your information is Council’s progressive revenue and expenditure at sub program level . This format differs from the documents presented at the March Review but still reflects Council’s overall performance as at 31 May 2013 in each functional item. 

 

Consultation (internal/external):

Council’s Accounting Staff

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

Policy Implications:

Nil

Financial Resource Implications:

The report presents Council’s financial results for the month.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

MONTHLY STATEMENT OF INCOME-EXPENDITURE AS AT 31STMAY 2013

D13/23773

2View

MONTHLY BALANCE SHEET AS AT 31ST MAY 2013

D13/23774

3View

Program YTD as at 31 May 2013

D13/24393

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

MONTHLY STATEMENT OF INCOME-EXPENDITURE AS AT 31STMAY 2013

 


Attachment 2

MONTHLY BALANCE SHEET AS AT 31ST MAY 2013

 


Attachment 3

Program YTD as at 31 May 2013

 












 


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 28 May 2013

Item Number: 11.1

File Number: D13/21911

 

Subject Heading:                     Volunteer Week Post Event Report

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

 

Executive Summary: 

Post event report on Volunteer Week 2013 functions held across the Maranoa region.

 

 

Officer’s Recommendation: 

That Council receive and note the Officers Report as presented.

 

 

Body of Report:

Volunteer Week functions were held across the Maranoa region during Volunteer Week 13-19 May with Surat holding an event to coincide with local markets on 24 May.

 

The following towns hosted:

Injune – 20 volunteers

Mitchell – 10 volunteers

Roma – 70 volunteers

Surat – 59 volunteers

Wallumbilla – 18 volunteers

Yuleba – 15 volunteers

 

All Coordinators received favourable comments of feeling valued and special and that it was nice to be welcomed at each event with refreshments and a complimentary badge. All Coordinators felt that the times and venues chosen worked well for their communities, with the exception of Mitchell. It was felt that the time be made earlier to avoid the cooler weather, as the majority of attendees are older citizens.

 

Some highlights:

·    Strong support from Councillors

·    Wonderful mix of male and female attendees, from various organisations

·    Opportunity to network and update community contact lists and receive feedback on Council events

·    Chance to build partnerships and inform community organisations of upcoming events with fundraising potential

·    Exceptional support from Customer Service staff with volunteer responses or enquiries

·    Ability to value add to planned events eg markets, monthly meeting, workshop

 

All Community Development staff members felt a real need for Council to host this event annually to demonstrate to volunteers they are a vital and commendable  part of all communities.

 

Consultation (internal/external):

Katrina Marsh, Acting Manager, Community Development

Nicola Gear, Coordinator – Community Development Surat

Julia Marr, Coordinator – Community Development Roma

Penny Howland, Coordinator – Community Development Yuleba/Wallumbilla

Megan Swords, Coordinator Community Development Injune

Bronwyn Moore, Coordinator – Community Development Mitchell

Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$2000 as per 2012/2013 Community Development Volunteer Week budget allocation.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Katrina Marsh, (Acting) Manager - Community Development  


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 21 May 2013

Item Number: 12.1

File Number: D13/20198

 

Subject Heading:                     Capital Project - Dust Seal on Scotts Road

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

 

Executive Summary: 

Council has received request to provide a bitumen seal to Scotts Road in front of the homestead at 126 Scotts Road.

 

Officer’s Recommendation: 

That Council considers the inclusion of this project in future budget deliberations  

 

 

Body of Report:

Council has received correspondence from Jean Houston requesting a dust seal in front of the homestead at 126 Scotts Road. The correspondent has identified a dust problem.

 

The relevant section of Scotts Road has a 4 meter wide formation, which will need re-gravelling prior to constructing a bitumen seal. The application of a two coat seal increases the life of the surface and provides a residual for future resealing.  

 

 

Location

126 Scotts Road

Standards

Apply 4 m wide 2 coat bitumen seal to existing pavement

Area:

100.0

m x

4

m =

        400.00

m2

Construction

     400.00

m2 of

2 coat bitumen seal

$11.11

  / m2 =

$4,444.00

     400.00

m2 of

Pavement

$10.00

  / m2 =

$4,000.00

$8,444.00

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$41.73

pa

Capital renewal

$42.64

pa

Total

$84.37

pa

Proposed:

Light shoulder grade

1 per 18 months

$43.23

pa

Capital renewal

$213.56

pa

Total

$256.80

pa

Variation:

An annual increase of

$172.42

pa

Consultation (internal/external):

Robert Dean – (Acting) Coordinator Roads and Drainage North

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Local Government Act 2009 requires that all disbursements have been provided for in the local government’s budget for the financial year.

 

As this project has not been included in the current budget or works program, funds will need to be allocated prior to the project commencing.

Financial Resource Implications:

Capital Cost of $ 8,444.00 (for construction of dust seal and renewal of pavement) and an increase of $172.42 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Jean Houston - Councillor Customer Feedback Form - 5/3/13 - Yuleba

S13/4320

2View

Complaint about the road at 126 Scotts Road, Wallumbilla

S11/10880

3View

Jean Houston - 126 Scotts Road, "Eastholme", Wallumbilla - Request for bitumen and reason for why previous correspondence has not been replied to - 26/09/2012

D12/30749

 

Report authorised by:

Michael Parker, Director - Infrastructure Services (Acting)  


Attachment 1

Jean Houston - Councillor Customer Feedback Form - 5/3/13 - Yuleba

 


Attachment 2

Complaint about the road at 126 Scotts Road, Wallumbilla

 




Attachment 3

Jean Houston - 126 Scotts Road, "Eastholme", Wallumbilla - Request for bitumen and reason for why previous correspondence has not been replied to - 26/09/2012

 


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 24 May 2013

Item Number: 12.2

File Number: D13/21263

 

Subject Heading:                     Proposed Roma CBD Carpark Part Lot 2 on RP64336

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           81 Arthur Street, Roma (Part of Roma Ambulance Centre Ground)

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

Council has previously considered a Report on the proposal to rent vacant land from the Qld Ambulance Service (QAS) in Roma for use as a carpark for the Roma CBD.  Advice has now been received from the Queensland Ambulance Service as to the terms and conditions for rental of the site.

 

 

Officer’s Recommendation: 

That Council consider the terms offered by the Queensland Ambulance Service, with a term of three years, with an option of a further three years, for the site.

 

 

Body of Report:

Council has been considering options to relieve the car parking congestion in the Roma CBD.  Council did approach the Queensland Ambulance Service requesting consideration of a term lease/rental of the vacant land adjacent to the QAS Station.  An offer from Queensland Ambulance Service is now to hand for consideration.

Consultation (internal/external):

·    Council

·    Queensland Ambulance Service

·    Mr. Howard Hobbs

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

As attached - Capital costs, maintenance costs and rental costs, annualised to a weekly car park cost of $19.85 for each of 34 carparks.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Queensland Government - Queensland Ambulance Service - Short term Licence to Occupy Agreement with MRC for car parking purposes - 16/05/13

S13/7463

2View

Project Estimate - Lease of Land 81 Arthur Street, Roma QAS

D13/21333

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Queensland Government - Queensland Ambulance Service - Short term Licence to Occupy Agreement with MRC for car parking purposes - 16/05/13

 


Attachment 2

Project Estimate - Lease of Land 81 Arthur Street, Roma QAS

 


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 24 May 2013

Item Number: 12.3

File Number: D13/21297

 

Subject Heading:                     Capital Project: Dust Seal  on Binya Ln

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

 

Executive Summary: 

Council has received request to provide a bitumen seal to Binya Lane in front of the “Binya” homestead at 534 Binya Lane.

 

 

Officer’s Recommendation: 

That Council considers the inclusion of this project in future budget deliberations  

 

 

Body of Report:

Council has received correspondence from Jenny Sullivan requesting a dust seal in front of the homestead at 534 Binya Lane. The correspondent has identified a dust problem due to gravel and grain haulage.

 

The relevant section of Binya Lane (classed as a Rural Primary Road) is located on a crest with property access on both sides of the road and has a 6 metre wide formation. Significant shrinkage is evident and the section will need re-gravelling prior to constructing a dust seal. Given that the section forms a crest and has dual property access, it is recommended that the road be widened to 8 meters for safety due to lack of visibility, and that the dust seal be 350 meters in length to provide adequate dust protection. The application of a two coat seal increases the life of the surface and provides a residual for future resealing.

 

 

Location

 

 

534 Binya Lane

 

 

 

 

 

 

 

 

 

Standards

 

 

 

 

 

 

Apply 8 m wide 2 coat bitumen seal to existing pavement

 

Area:

350.0

m x

8

m =

     2,800.00

m2

 

 

 

 

 

 

 

Construction

 

 

 

 

 

  2,800.00

m2 of

2 coat bitumen seal

 

 

 

$11.11

 

  / m2 =

 

$31,108.00

 

  2,800.00

m2 of

Pavement

 

 

 

 

$10.00

 

  / m2 =

 

$28,000.00

 

 

 

 

 

 

$59,108.00

 

Whole of Life

 

 

 

 

 

Current:

 

 

 

 

 

 

Light maintenance grade

 

1 per 18 months

$146.07

pa

Capital renewal

 

 

 

$298.48

pa

Total

 

 

 

 

$444.55

pa

Proposed:

 

 

 

 

 

 

Light shoulder grade

 

1 per 18 months

$151.32

pa

Capital renewal

 

 

 

$1,494.94

pa

Total

 

 

 

 

$1,646.26

pa

 

 

 

 

 

 

 

Variation:

 

 

 

 

 

 

An annual increase of

 

 

 

$1,201.71

pa

 

Consultation (internal/external):

Noel Kerr – Technical Specialist – Engineering Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Local Government Act 2009 requires that all disbursements have been provided for in the local government’s budget for the financial year.

 

As this project has not been included in the current budget or works program, funds will need to be allocated prior to the project commencing.

Financial Resource Implications:

Capital Cost of $59,108 (widening of pavement and construction of dust seal) and an increase of $1,201.71 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Letter to David & Jenny Sullivan advising responsible manager from Michael Parker dated 21/5/13

D13/20417

2View

David & Jenny Sullivan - Binya - Request to seal a section of road - 08/05/13

S13/7043

3View

Response to David & Jenny Sullivan - RE:  Binya Lane Request for Dust Seal

D13/19561

4View

Response letter to David & Jenny Sullivan - Re: Binya Lane

D13/20817

 

Report authorised by:

Michael Parker, Director - Infrastructure Services (Acting)  


Attachment 1

Letter to David & Jenny Sullivan advising responsible manager from Michael Parker dated 21/5/13

 


Attachment 2

David & Jenny Sullivan - Binya - Request to seal a section of road - 08/05/13

 


Attachment 3

Response to David & Jenny Sullivan - RE:  Binya Lane Request for Dust Seal

 

Our Ref: S13/7043;  D13/19561

17 May 2013

 

Jenny & David Sullivan

“Studley”

3111 Mt Abundance Road

Roma, Qld.  4455

 

Dear Jenny & David

Re:   Acknowledgement – Correspondence dated 8 May 2013

Thank-you for your letter which was received by Council on 13 May 2013.   

I am writing, firstly, to confirm receipt of your letter on behalf of Council.  Also to advise that I have referred your letter to our Infrastructure Services Directorate for a detailed response.  

I also note your willingness to meet on site, and I will pass on that information.

If for some reason you have not received any further information/update by 31 May 2013  you are welcome to contact Lizzie Elmes of my office (4624 0642) or myself and we will investigate the reasons for the delay on your behalf.   

Please rest assured that our officers will aim for a quicker response if at all possible.

Yours sincerely

 

Julie Reitano

Chief Executive Officer

 


Attachment 4

Response letter to David & Jenny Sullivan - Re: Binya Lane

 


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 30 May 2013

Item Number: 12.4

File Number: D13/22566

 

Subject Heading:                     Capital Project - Kerb and Channel in Miscamble Street

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request from a resident of Miscamble Street, Roma to have kerb and channel installed in that street.

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Ms Peta Wells has enquired whether or not kerb and channel will be installed in the section of street at 13 Miscamble Street, Roma. The section to which Ms Wells refers currently has no kerb and channel.

 

Miscamble Street is subject to some stormwater flow and water was observed pooling in the driveway at number 11 Miscamble Street. The section requiring kerb and channel is 190m in length on the northern side of Miscamble Street between Arthur and Charles Streets and 120m on the southern side between McEwen and Charles Streets. To prevent ponding and reduce associated maintenance costs, existing pavement and seal should be extended to new kerb and channel.

 

The installation of kerb and channel will assist in retaining some stormwater flow within the cross-section of the roadway. Construction of this kerb and channel will benefit 6 residents on the northern side and 4 residents on the southern side.

 

Location

Miscamble Street, Roma

Standards

Construct kerb and channel - Miscamble Street from Arthur Street to Charles Street

Construction (each side)

311.00

lm of

kerb and channel

$85.00

  / lm =

$26,435.00

622.00

m2

widen pavement and seal

$45.00

/ m2 =

$27,990.00

$54,425.00

Whole of Life (each side)

Current:

Capital renewal

0

pa

Total

$0.00

pa

Proposed:

Capital renewal

$2,530.72

pa

Total

$2,530.72

pa

Variation:

An annual increase of

$2,530.72

pa

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Engineering Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Local Government Act 2009 requires that all disbursements have been provided for in the local government’s budget for the financial year.

 

As this project has not been included in the current budget or works program, funds will need to be allocated prior to the project commencing.

Financial Resource Implications:

Capital Cost of $54,425.00 (for pavement widen and seal, and kerb and channel installation) and an increase of $2,530.72 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Kerb & Channelling Request - Peta Wells CRM number 7334, address 13 Miscamble Street, Roma

D13/18588

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Kerb & Channelling Request - Peta Wells CRM number 7334, address 13 Miscamble Street, Roma

 


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 5 June 2013

Item Number: 12.5

File Number: D13/23607

 

Subject Heading:                     Recreation Committee

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           "Lake Neverfill" Roma

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

The Lake Recreation Committee has requested consideration by Council, as Trustee of the Reserve for Recreation upon which the Lake is situated, of expanding the water impoundment area, increasing the height of the western earthen bank by approx. 1 metre, and creation of an artificial “beach” area on the north eastern side of the lake.

 

 

 

Officer’s Recommendation: 

That Council consider ‘in principle’ support for the suggestion of enlarging the surface area of the lake to allow improved recreational use.

 

 

 

Body of Report:

The author has been approached by a representative of the Lake Recreation Committee about an opportunity to enlarge the surface area of the lake, increase the depth & the western embankment, and improve the amenity of the facility.

 

The Lake Recreation Committee has been approached by three of the four short-listed tenderers for the construction of the flood levee in Roma seeking a possible source of fill material and water for the project.

 

Incentives being offered include, deepening of the lake, relocation of the “island” to a better place in the lake, expansion of the water surface area, creation of a “beach” on the north eastern side, and bitumen sealing the access road.

 

In order to proceed to a negotiated outcome, Council as Trustee of the Reserve will need to be in agreement, and possibly delegate a Councillor to be part of any future discussion that may result following the appointment of a successful tenderer by Council.

 

Consultation (internal/external):

·    Coordinator – Sport & Recreation (Fiona Vincent)

 

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

Policy Implications:

Nil

 

Financial Resource Implications:

Council could stipulate ‘no’ financial implications to Council in the process.

 

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Lake Neverfill - Aerial Map

D13/23627

2View

Lake Neverfill - Recreation Committee Map showing increased surface area

D13/23628

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Lake Neverfill - Aerial Map

 


Attachment 2

Lake Neverfill - Recreation Committee Map showing increased surface area

 

 


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 23 May 2013

Item Number: 13.1

File Number: D13/21026

 

Subject Heading:                     Conversion to freehold - Surat Grain

Classification:                                  Open Access  

Name of Applicant:                         Department Natural Resource and Mines - State Land Asset Management

Location:                                           Roma

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resource and Mines has provided Council with an agreement to Offer conversion to freehold of Term Lease 219822 over Lot 1 on SP154291 being land used for the Surat Grain Depot

 

 

Officer’s Recommendation: 

That Council accept Department of Natural Resource and Mines offer to convert term lease 219822 into freehold land at a cost of $55809.15, to be paid in full by 10 July 2013.

 

 

Body of Report:

The Warroo Shire Council (Council) entered into a Lease with the Surat Grain Centre on 30 June 2006 for the period commencing 1 October 2005 to 30 September 2020 (Lease). The Surat Grain Centre Sub-Leased the whole of the land to AWB on 17 November 2006 for the Term commencing 1 October 2005 to 29 September 2020 (Sub-Lease).

During the negotiations between the parties of the Lease, it is alleged that local growers were approached by Council to attend the Site and discuss the possibility of constructed and operating a Grain Centre from the land leased to the Surat Grain Centre. At that stage, the Weighbridge was already constructed and was operational.

It is alleged that Council was the main reason why AWB entered the Sub-Lease as Council was in control of the planning, funding and general progression of the negotiations.

The Surat Grain Centre was incorporated and Council held the majority of the Shares with members of the Surat Grain Centre holding the minority.

The Surat Grain Centre was aware that the Weighbridge was to be excluded from any Lease or Sub-Lease.

Council received further legal advice and from this declined to continue in such a dominant role and advised the Surat Grain Centre that they were then responsible for the debt incurred to date and construction and purchase of the equipment.

It was always the agreement that Council would Freehold the entire portion of land leased to the Surat Grain Centre who would then Sub-Lease it to AWB. An option to purchase was negotiated and included in the Lease. Council warranted that the land would be converted to Freehold “within 6 months of 1 October 2005” (Clause 5.1.4 of the Lease).

There was also some misunderstanding in relation to the area described in the Lease. Before Lot 1 on SP197888 is Freeholded, the parties agreed that an amendment would be made to the Lease to exclude that Leasehold Area but a Sub-Lease of that Leasehold Area (on similar terms) was to be executed to run parallel such that the Surat Grain Centre still had the benefit of that area and could intern execute a replacement Sub-Sub-Lease with the AWB. The public Weighbridge was to be excluded.

On 28 August 2007, Council wrote to the Surat Grain Centre and advised that the Survey Plan had been registered and that such Survey Plan would be forwarded to include in the Lease. On 12 September 2007, the Surat Grain Centre wrote to Council reminding Council of the Warranty stated above in relation to the conversion of the Site to Freehold.  It is noted that Lots 2 and 3 on SP193560 are Freehold. It is only Lot 1 on SP15429 which needs to be converted to Freehold as it is currently a Term Lease expiring 5 October 2023. Extensions to enable Council to comply with the Warranty were provided until 16 November 2006.  As their statute of limitations to pursue Council for the breach associated with not freeholding the Land previously would have ended after 6 years they effectively filed a claim in court to preserve their rights. In effect though they have agreed to extend the date for Council to act on that claim or file a defence until such time as the freeholding is complete. Provided reasonable progress has been made with DNRM along the way they have generally been agreeable to providing these extensions.  As you know Council now have an offer from DNRM to acquire freehold in the Land which would finalise that aspect of the transaction and the fresh freehold leases could then be granted to the Lessees.

Fees payable (DNRM offer)

Item Description

Quantity

 Amount ($)

Amount Due ($)

Total Sale Price (GST included if applicable)

1

55000.00

 

Property Value (Taxable, GST excl)

1

50000.00

50000.00

GST on taxable property value

1

 5000.00

 5000.00

Conveyance/Stamp Duty (GST Exempt)

1

  750.00

  750.00

Deed fee (Div 81)

1

    59.15

    59.15

 

 

 

 

Total Payable at acceptance/settlement

 

 

$55809.15

 

The Department has asked for a upfront fee of $15809.15 to be paid by 10 May 2013 (which an extension has been granted until Friday 16 June 2013), balance of monies $40 000.00 to be paid by Wednesday 10 July 2013.

 Consultation (internal/external):

McInnes Wilson Lawyers – Mark Woolley

Director Development Facilities and Environmental Services – Robert Hayward

Surat Grain Centre – community members

Department Natural Resource and Mines – State Land Asset Management (Land Officer) – Janine York

Risk Assessment (Legal, Financial, Political etc.):

Legal – breach of original contract

Financial – legal costs and possible payment to Surat Grain Centre

Political – local political sphere, and has potential to move into State

Policy Implications:

Council did not meet the terms and or conditions of the lease with Surat Grain Centre

Financial Resource Implications:

Should Council not move to accept the Departments offer to freehold Lot 1 on SP154291, financial implications maybe extensive to cover legal costs and other associated matters.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(b) To actively embrace and apply a process of risk management across all of Council operations in the interests of all stakeholders.

Supporting Documentation:

Nil

Report authorised by:

Amanda Schneekloth, Coordinator - Council Buildings & Structures

Robert Hayward, Director- Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  12 June 2013

Officer Report

Meeting: General  12 June 2013

Date: 2 June 2013

Item Number: 13.2

File Number: D13/22888

 

Subject Heading:                     Application for Material Change of Use - "Warehouse" (File: 2013/18592)

Classification:                                  Open Access  

Name of Applicant:                         SA & WR Merrick

Location:                                           88 Spencer Street, Roma (Lot 15 on SP235497)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary:  The application seeks approval for a Material Change of Use to establish a “Warehouse” at 88 Spencer Street, Roma, described as Lot 15 on SP235497.   

 

The application is subject to Impact Assessment against the relevant provisions of the Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (15/04/2013 – 07/05/2013).

 

 

Officer’s Recommendation:  The application for Material Change of Use – “Warehouse” at 88 Spencer Street, Roma, described as Lot 15 on SP235497, be approved subject to the following conditions:

 

Preamble

 

1.      Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.      Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.      Maintain the approved development being Material Change of Use – “Warehouse” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

0101201 Rev B Sheet 1 of 13 as amended 3/06/2013.

Site Plan

20/02/2013

0101203 Rev B Sheet 2 of 13

Floor Plan

20/02/2013

0101203 Rev B Sheet 3 of 13

Elevations

20/02/2013

0101209 Rev A Sheet 9 of 13

Office & Wet Area Layout

20/02/2013

01012013 Rev B Sheet 13 of 13

Vehicle Manoeuvring Plan

20/02/2013

CMDG-R-042 Rev B

‘Commercial Driveway Slab Type A – Two Way Access’

12/2010

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines (CMDG) - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG – D12

Capricorn Municipal Development Guidelines – Sewerage  Reticulation Design D12 Design Guidelines

09/2007

 

4.      During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.      All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.      All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.      The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.      All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

9.      Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.    Stormwater drainage for the development site shall be established in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.    Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

12.    Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

13.    There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

14.    The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

15.    The development is subject to the Filling and Excavation Code contained in section 5.2 of the Roma Town Planning Scheme.   Earthworks are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

 

Erosion Control

 

16.    All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.    If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

18.    Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

19.    Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

20.    Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

21.    In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

Environmental

 

22.    The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services

 

23.    The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

24.    The development shall be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), and CMDG – D12 Design Guidelines ‘Sewerage  Reticulation’, at no cost to Council.

 

25.    The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

26.    If the premises are connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

27.    All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

28.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

29.    The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

30.    Vehicle access from Spencer Street to the development site is to be constructed in accordance with plan CMDG-R-042 Rev B ‘Commercial Driveway Slab Type A – Two Way Access’ dated 12/2010.  The vehicle crossovers must be constructed with a minimum width of seven (7) metres.   

 

31.    Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

32.    Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted. 

 

33.    All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

34.    A minimum of eight (8) vehicle parking spaces, including one (1) car parking space for persons with disabilities must be provided on site.

 

35.    Provision must be made onsite for one (1) service vehicle parking space to cater for an articulated vehicle.

 

36.    Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

37.    Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

38.    Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

39.    Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

40.    All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface.  This surface shall extend the full width of the site from the front property boundary to the frontage of the building, excluding landscaped areas. Surfacing shall consist of either patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

41.    No on-street parking is permitted at the frontage of the development site at any time.

 

42.    All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

Signage and Line marking

 

43.    Signage and line marking is to be in accordance with MUTCD requirements and AS/NZS 2890.1:1993 – Parking facilities Part 1: Off-street car parking.

 

44.    Car park line marking is to be in accordance with AS/NZS 2890.1:1993 - Parking facilities Part 1: Off-street car parking.

 

Landscaping & Fencing

 

45.    Landscaping is to be provided with a minimum width of two (2) metres adjacent to the Spencer Street frontage of the site and adjacent to the building frontage in accordance with drawing 0101201 Rev A sheet 1 of 13 ”Site Plan” as amended, dated 20/02/2013. Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

46.    Ground covers should fully cover vegetated areas within one year of planting.

 

Rubbish Collection

 

47.    Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

48.    Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

49.    Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

50.    During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

51.    There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works and after the use commences.

 

52.    Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

53.    Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

54.    All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

55.    The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

56.    Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

Infrastructure Contributions

 

57.    An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $35,106.80 is payable to the Council.  The stated charge is to be paid prior to commencement of the approved use. 

 

Use

 

58.    All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

No Cost to Council

 

59.    The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

60.    All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

 

Body of Report:

Refer to Attachment 1.

Consultation (internal/external):

-     MRC Development Engineer (Internal)

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The application generally accords with the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/22964

2View

Development Plans

D13/22942

3View

Adopted Infrastructure Charges Notice

D13/23844

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

1.0  Background Information

 

The application seeks approval for a Material Change of Use to establish a “Warehouse” at 88 Spencer Street, Roma.  The premise is intended to be used for the storage and distribution of both frozen and dry foods.

 

The development involves the establishment of a single building comprising approximately 750m2 gross floor area.  Contained within the building will be a dry storage area, cool room, office, lunch room and amenities.  The proposed use is anticipated to operate from 7.30am to 5.00pm Monday through to Friday and half a day on Saturdays.  It is proposed the business will employ three staff.

 

The development site comprises an area of 3214m2 and is located within the Industrial Zone.  Adjoining the site to the north and south and on the opposite side of Spencer Street to the west are existing industrial land uses.  To the east of the site is a 20 metre wide drainage reserve. 

 

88 Spencer St mapFigure 1 – Site Locality

 

 

2.0  Definition of Use and Assessment Status:

 

The Roma Town Planning Scheme 2006 defines the proposed uses as:

 

"Warehouse" means any premises used for the storage of goods, merchandise or materials in large stocks pending their distribution or sale for the purposes of resale only.

 

The application is subject to Impact Assessment and assessed against the relevant provisions of the planning scheme.  Public Notification was carried out from 15 April 2013 to 7 May 2013.  No submissions were received during this period.

 

 

3.0  Assessment against the Planning Scheme:

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by Sustainable Planning Act 2009, and are the basis for the measures of the planning scheme. The DEOs are examined below:

 

(a) Environment

 

a)   The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The proposed development is located within an industrial area and will not result in the removal of any significant vegetation or impact on environmentally significant areas, including wetlands, habitats, corridors and open spaces. 

 

b)   Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

c)   Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality.

 

d)   Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The development site is located in an established industrial area and is situated an appropriate distance from places of historical, cultural or social significance

 

(b) Economic

 

a)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.

 

The proposed development is for a warehouse located within the Industrial Zone.  The development is considered an appropriate use of the site as it is compatible with the intent of the area and surrounding land uses.

 

b)   The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposed development is appropriately located within an industrial estate and will not compromise the ability of the CBD to contain intensive commercial uses.

 

c)   Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The proposed development is not located in the Roma Town CBD, however it incorporates adequate onsite car parking for the proposed use and site landscaping, which will enhance the amenity of the premises and surrounding streetscape.

 

d)   Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The development proposal does not involve a tourist activity and will not adversely impact on the local tourism industry.

 

e)   Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development is appropriately located within an industrial estate and is consistent with surrounding land uses.  The development will support industry, business and employment opportunities in the local area. 

 

(c)  Community Well-Being & Lifestyle

 

a)   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The development site has convenient access to roads, services and appropriate infrastructure to facilitate the proposed use. 

 

b)   Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development is not located in proximity to rail, water cycle or major electricity infrastructure and will not adversely impact on the operation of these networks.  The development will obtain access from Spencer Street which functions as a local industrial street. 

 

c)    Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposal does not involve rural residential or urban residential development. 

 

d)   The adverse effects from natural and other hazards, including bushfires are minimised.

 

The development site is located within the town area and is not identified as being susceptible to bushfire, flooding or other hazards.

 

e)   The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development will allow the supply of essential goods to the community and wider region.

 

f)     Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The development site is located within an industrial estate.  The site is separated from residential and sensitive land uses and will not compromise community well being through the noise generation, traffic volume or lighting levels.

 

The Overall Outcomes and relevant Performance Criteria of the Urban Area Code are examined below:

 

(a) Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The establishment of a warehouse for the storage and distribution of food supplies will contribute to furthered growth of Roma as a focus area for industry and business within the region.

 

(b) Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;

 

The proposed development is a warehouse for the storage and distribution of goods in bulk quantities and is of a nature suited to the Industrial Zone.  The development will not hinder the consolidation of business and commercial uses within the town CBD.

 

(c)  The residential and heritage character and amenity of the Urban Area is retained;

 

The design and scale of the proposed development is appropriate for the Industrial Zone and will integrate with the existing industrial land uses in the locality.  The development will incorporate site landscaping to contribute to the appearance of the premises and amenity of the streetscape.

 

(d) Safe and convenient access for pedestrians and cyclists is maintained and enhanced;

 

The development is appropriately located in the Industrial Zone and will not adversely impact on the safety and convenience of cyclist and pedestrian movements in proximity to the site.

 

(e) Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;

 

The proposal is not for residential development and will not adversely impact on GQAL.

 

(f)   Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;

 

The proposal is not for residential development and will not be detrimentally impacted upon by road and rail corridors.

 

(g) Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;

 

The proposal is not for residential development.

 

(h) The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The development proposal is for a warehouse located in the Industrial Zone.  The proposal is not for residential development and will not impact on the efficient and equitable access to social infrastructure in residential areas.

 

(i)   Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;

 

The proposed development is not situated in a residential area, however it will be provided with appropriate infrastructure and services for the use.

 

(j)   Industrial development is located in the Industrial Zone of the town (see maps in appendices);

 

The proposed development involves the establishment of a warehouse in the Industrial Zone.  The development is consistent with existing industrial uses in the locality.

 

(k)  Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;

 

The development proposal is appropriately located within an industrial estate.  The site is surrounded by industrial zoned land and is appropriately separated from sensitive land uses so as to mitigate any impacts arising from the use.

 

(l)   Small scale business, community and emergency services are provided for the needs of the local community;

 

The development will offer essential goods to the local community.

 

(m)            All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposed development is for a warehouse that is appropriately located within the Industrial Zone. 

 

 

Performance Criteria of the Urban Area:

 

Performance Criteria

Assessment responses

A.   A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development is located within an established industrial estate with access to electrical infrastructure.

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development is located within an established industrial estate with access to a reticulated water supply.

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The proposed development is located within an established industrial estate with access to reticulated sewerage.

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

Appropriate stormwater drainage will be conditioned as part of this development in accordance with Schedule 6: “Standards for Stormwater Drainage”.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

Site access and egress will be provided via two industrial crossovers to Spencer Street. 

 

The development site is located within an industrial estate that has been designed to cater for the volumes and types of traffic generated by industrial uses.

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

Not Applicable - The proposed development is not for residential activities.

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The development incorporates eight onsite car parking spaces including one space for persons with disabilities.  The provision of internal driveways and manoeuvring areas will allow vehicles to manoeuvre from designated onsite car parking spaces and exit the site in a forward direction.

 

The development site will provide sufficient area for an articulated vehicle to park whilst loading and unloading goods, without hindering access to the onsite car parking spaces.  The site will be developed with two vehicle crossovers to Spencer Street that will allow articulated vehicles to manoeuvre within the site and exit in forward direction

 

The proposed parking and manoeuvring areas are considered adequate for the use.

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

The proposal does not involve the provision of new road infrastructure.   The development site is located within an established industrial estate with all weather vehicle access.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.

Access to the site will be obtained via Spencer Street. The development will not have direct access to a State-controlled road. 

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The development site is not adjacent to a State-controlled road and will not adversely impact on the function of the Warrego Highway as a commuter link.

 

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The proposed development is consistent with the industrial zoning of the site and existing uses in the locality.  The development will not be adversely impacted upon not by road traffic noise levels. 

PC 12 Development in the Vicinity of Aerodrome

Development

(a)  does not adversely affect the operation of the aerodrome;

(b)  is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)  does not restrict the future operational demands of the aerodrome.

Not Applicable – The development is not in the vicinity of the aerodrome.

 

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a)  the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b)  attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d)  interfering with navigation or communication facilities;

(e)  emissions that may affect pilot visibility or aircraft operations; or

(f)   transient intrusions into the aerodromes operation space.

Not Applicable – The development is not in the vicinity of the aerodrome.

 

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The subject site is located in an established urban area and is situated an appropriate distance from pipelines.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The subject site is not in proximity to refuse tips or effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

The subject site is located an appropriate distance from rail corridors.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.

Not Applicable – The subject site does not adjoin a rail corridor.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

The subject site is not located in proximity to watercourses.

 

 

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

Not Applicable – The development site is not identified as, or adjoining any areas of significant biodiversity and habitat value.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

Not Applicable - The subject site is not identified as being subject to a 1 in 100 year flood event.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed warehouse is intended for the storage of food supplies and is not of a nature to cause environmental harm or nuisance through air emissions.

 

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The development site is surrounded by industrial zoned land and is appropriately separated from noise sensitive land uses. 

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal treatment;

(d) agricultural use; or Industrial use; and

(e) Minimises nuisance or harm to adjoining land owners.

Conditions of approval will require the implementation of soil erosion and sediment controls to prevent off-site transfer of sediment and ensure stormwater quality is maintained. 

 

The development will be connected to the reticulated sewerage system and does not require any onsite sewer disposal.

 

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Conditions of approval will require any filling and excavation to be undertaken in accordance with Schedule 7: “Standards for Construction Activity”.

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Conditions of approval will require soil erosion and sediment controls to be implemented during construction to prevent off-site transfer of sediment and ensure the protection of environmental values.

 

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through:

(a)  the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and

(b)  the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation.

The proposed development is not located within a High or Medium Bushfire Hazard area.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

Not Applicable – The site is not adjacent to buildings identified as heritage or character buildings.  .

PC 20 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

Not Applicable – The site is not in identified as or adjoining any places of known indigenous and/or cultural heritage value.

For the Industrial Zone

PC 47 Scale and setbacks

The scale and location of the industrial use on the site should contribute to the amenity of the Zone.

The gross floor area of the proposed building is approximately 750m2 equating to 23.5% site coverage.

 

The building is setback approximately 50 metres from the Spencer Street frontage of the site, a minimum of 3 metres from the side boundaries and 5 metres from the rear property boundary.  The height of the proposed building will not exceed 10 metres above natural ground level. 

 

The scale, siting and design of the premises complies with the minimum requirements for the Industrial Zone, is suited to the locality and consistent with surrounding land uses.

PC 48 Vehicular traffic

Vehicular movements connected with uses in the industrial area ensure that the amenity of the adjacent residential area is not adversely affected.

Vehicles will access the site through an industrial estate.  Vehicle movements associated with the use will not adversely affect the amenity of residential areas.

PC 49 Landscaping

Landscaping on the site:

(a) contributes positively to the built form and the street; and

(b) reduces the impact of the size and scale of the buildings.

(c) does not interfere with electricity infrastructure items

 

Landscaping will be established internally along the frontage of the site and adjacent to the front of the building.  Site landscaping will positively contribute to the amenity of the development and streetscape.

 

PC 50 Amenity

The amenity of residential uses adjacent to the industrial area is protected through appropriate boundary screening.

Not Applicable – The site does not adjoin residential areas.

PC 51 Building and Structure Design

The building is designed and orientated to be identifiable from the street.

The primary building entrance and office space will be orientated towards Spencer Street.  The building is designed to present to the street frontage.

PC 52 Building Appearance

Buildings are designed and finished to a high quality appearance.

The design and construction materials of the building are suited to the site locality and are consistent with surrounding industrial buildings.

PC 53 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

It is proposed the development will operate between the hours of 7.30am and 5.00pm Monday through to Friday and half a day on Saturdays.  The development site is located within an industrial estate separated from sensitive land uses.

PC 54 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

 

Loading and unloading of goods at the site will not adversely impact on the amenity of the surrounding area.

 

 

4.0  Assessment Summary

 

Although the Roma Town Planning Scheme requires Impact Assessment for the proposed use, there is no conflict with the intent of the planning scheme.  The development is appropriately located within an industrial estate and is consistent with the character of surrounding land uses.   The development will be conditioned to achieve an appropriate level of amenity for the Industrial Zone.

 

 

 

 


Attachment 2

Development Plans

 






Attachment 3

Adopted Infrastructure Charges Notice

 

 

 

 


ADOPTED INFRASTRUCTURE CHARGES NOTICE

 

Issued by Maranoa Regional Council in accordance with:

 

1.   Section 648F of the Sustainable Planning Act 2009

2.   State planning regulatory provision (adopted charges) 2012

3.   Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges), 2012 – effective 26 September 2012

4.   Development Approval 2012/18592 for a Material Change of Use - Warehouse situated at 88 Spencer Street, Roma QLD 4455, described as Lot 15 on SP235497.

 

(a)        The amount of the charge:

 

$35,106.80 is payable as infrastructure charges.

 

This is based on an adopted charge for Industry (Warehouse) of $35 per m2 of GFA and $7.50 per impervious m2.

Note: the charge per m2 of GFA includes a charge of $7.50 per m2 for impervious area for stormwater infrastructure.

A discount of $5255.00 is applicable based on monetary contributions for trunk infrastructure that have previously been made, escalated to present value by applying the movements of the Consumer Price Index.

 

(b)       The land to which the charge applies:

 

This charge is levied in respect of a Development Approval for a Material Change of Use – “Warehouse” situated at 88 Spencer Street, Roma QLD 4455, described as Lot 15 on SP235497.

 

(c)        The person to whom the charge must be paid:

 

Chief Executive Officer,

Maranoa Regional Council

 

(d)       When the charge is payable:

 

Prior to commencing construction of the approved development.

 

(e)       If the local government has, under its adopted infrastructure charges resolution, provided for the charge to increase, an additional amount, worked out in compliance with section 648D(10)(b) of the Sustainable Planning Act 2009, is payable on the day the charge is paid:

 

The Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges) 2102 – effective 26 September 2012, provides for increases in charges to be made in accordance Section 7 of that Resolution. The increases are related to the Consumer Price Index (all Groups) for Brisbane.


ADVICE ABOUT THIS ADOPTED INFRASTRUCTURE CHARGES NOTICE (AICN)

 

When does an AICN lapse?

 

An AICN lapses if the corresponding development approval or compliance permit stops having effect.

 

Negotiated AICN

 

A person who receives an AICN may make a written representation (e.g. a letter, facsimile or email) about the AICN to the entity that gave the notice (i.e. local government or a water distributor retailer) (Chapter 8, Part 4 of the Sustainable Planning Act 2009 (SPA)). If the entity agrees with any of the representations, the entity will issue a negotiated AICN which replaces the original notice.

 

SPA also provides for representations to be made about decision notices under Chapter 6, Part 8. Where a negotiated decision notice affects the amount of an adopted infrastructure charge, the local government may issue a new AICN to replace the original notice (section 364 of the SPA).

 

A representation about an AICN or a decision notice must be started during the period within which the person may make an appeal about the AICN or the decision notice.

 

Permissible change and an AICN

 

A permissible change is a minor change to a development approval that would not result in a substantially different development (section 367 of the SPA). An AICN, or negotiated AICN, cannot be issued as part of the process for a permissible change to a development approval. In this regard, a permissible change to a development approval should not result in a change that warrants a new AICN.

 

Making an appeal about an AICN

 

A person, who is given an AICN or negotiated AICN and is dissatisfied, may appeal to the Planning and Environment Court (Court) against the notice, under section 478 of the SPA. An appeal against an AICN or a negotiated AICN can only be about:

§  whether a charge in the notice is so unreasonable that no reasonable relevant local government, state infrastructure provider or coordinating agency could have imposed it; or

§  an error in the calculation of the charge.

 

A person has 20 business days to start an appeal against an AICN or negotiated AICN.

 

Another way to appeal against an AICN or negotiated AICN is the Building and Development Dispute Resolution Committee (Committee). The Committee provides an accessible, affordable and timely service for members of the public not satisfied with decisions made by local governments and private certifiers. Errors in the calculation of the charge can be appealed to the Committee, under section 535 of the SPA.

 

An appeal against an AICN or negotiated AICN, to either the Court or the Committees, is not an appeal against a development application, development approval, compliance assessment or compliance permit. As such, an appeal does not affect the period in which the corresponding development approval or compliance permit takes effect and lapses.

 

 


 

FOR YOUR REFERENCE:

 

Extract from the Sustainable Planning Act 2009- Section 478

 

478    Appeals about particular charges for infrastructure

 

(1) This section applies to a person who has been given, and is dissatisfied with—

(a) an infrastructure charges notice, regulated infrastructure charges notice, adopted infrastructure charges notice or regulated State infrastructure charges notice; or

(b) a negotiated infrastructure charges notice, negotiated regulated infrastructure charges notice, negotiated adopted infrastructure charges notice or negotiated regulated State  infrastructure charges notice.

(2) The person may appeal to the court against the notice.

(3) An appeal against a notice mentioned in subsection (1) must be started within 20 business days after the day the notice is given to the person.

(4) An appeal under this section may only be about—

(a) whether a charge in the notice is so unreasonable that no reasonable relevant local government, State infrastructure provider or coordinating agency could have imposed it; or

(b) an error in the calculation of the charge.

(5) To remove any doubt, it is declared that an appeal under this section can not be about the methodology used to establish an adopted infrastructure charge or the charge in a relevant infrastructure charges schedule, regulated infrastructure charges schedule or regulated State infrastructure charges schedule.

To see details of other sections of the Sustainable Planning Act 2009, you can go to the legislation section of the Queensland Government website. The following internet link may assist:

http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf

 
 

 

 

 

 


     


Maranoa Regional Council

    

General Meeting -  12 June 2013

Status Report

Meeting: General  12 June 2013

Date: 2 June 2013

Item Number: 19.1

File Number: D13/22877

 

SUBJECT HEADING:                     Proposed purchase of land for Mitchell Refuse

Classification:                                  Open Access 

Report compiled by:                       Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Month & Year of Report:                June 2013

Name of Department:                     Environmental Health, Compliance and Waste

 

Executive Summary: 

The Department of Natural Resources and Mines has offered Council to purchase a section of Lot 128 on DL 500 (Camping and Water Reserve circum navigates the township of Mitchell) at a market value of $150 000.00 for the purpose of refuse facility.  Council is seeking the Treasurer’s approval to allocate the land at less than market value under the Allocation of land to State Government Departments and Constructing Authorities Notification No PUX/952/088.

 

 

Officer’s Recommendation:

That Council recieve and note the Officer’s report to make a request to the Treasurer to allocate the land at less than the market value in the original offer made by Department of Natural Resources and Mines.

 

 

The Department of Natural Resource and Mines has offered to freehold part of Lot 128 on Plan DL 500 (the land) at the market valuation of $150 000.00.  On 14 May 2013, Council made a submission to the Department as follows:

 

1.   Council has been utilising the site as a refuse site for approximately twenty six (26) years.  As the Department is aware, the reserve has been dedicated for camping and water purposes and is held by Council as trustee.  At the instigation of the State, Council made an application to change the purpose to accommodate the current use in 1986.  That is, Council regularise the tenure over twenty seven (27) years ago.  In the meantime:

 

(a) The State’s policy about operational land has changed and the State is no longer prepared to offer the land as a reserve if the proposed use is operational.  Instead it requires local governments to purchase the land.  If Council had been able to acquire the land as a reserve consistent with State policies at the time it applied to regularise the tenure, it would not be required to purchase the land.

 

(b) In the length of time it has taken the State to decide to offer the land, the market value of the land has significantly increased.  The delay in offering the land has prejudiced Council particularly given that the State is now insisting that a full market value apply (with the exception of the concession available in the circumstances where the land is affected by native title).

 

2.   Council currently holds the land as trustee for public (operational) purposes which is not a community purpose as defined in schedule 1 of the Land Act 1994.  Council requires the land for a same or different public purpose in freehold.  Under the Market Value Exception Provisions of policy PUX/952/088 a local government is entitled to remission of 50% of the purchase price less DNRM’s fees (currently $1200.00 plus GST) in those circumstances.

 

3.   Over the past three consecutive years, Council has been affected by the worst floods in recorded history which has contributed to financial hardship for the community and its governing authority.

 

Council requests that the Department revise its offer and provide the land at a further 50% discount on the purchase price (in addition to the concession on the purchase price where Council must deal with native title) having regard to the submissions in paragraph 3.

 

On 22 May 2013 a response to the above submission from Council, by the Department was received:

 

I confirm that the State-owned land on which the Mitchell refuse site is located was gazetted as a reserve for camping and water purposes on 3 October 1959 under the Land Act 1962.  Although the land has been used by Council for an operation purpose, namely rubbish/refuse disposal, the area was never dedicated as an operational reserve.  The additional area of Lot 128 on plan DL500 remained available to the community for use by grazers in association with the adjoining Stock Route Network.

 

Section 341 of the Act states:

 

(1) The trustee of an operation reserve may apply for the issue of a deed of grant over the reserve if the trustee is a construction authority.

(2) An application under section (1) may not be made for the issue of a deed of grant over part of the reserve.

 

The market value exemption provisions provided for under the department’s Allocation of land to State Government Departments and Construction Authorities Notification No PUX/952/088, referenced in your correspondence, and the Revenue Share Policy for Local Government Operational Trust land policy PUX/901/211, only applies to trust land held for a public (operational) purpose by local governments.

 

There is no discretion for the Minister administering the Act to grant a concessional valuation in regard to the purchase of community purpose trust land.  There is however an avenue for Council to request the Treasurer’s approval to allocate the land at less than market value under the Allocation of land to State Government Department and Constructing Authorities Notification No PUX/952/088.

 

As such and in consultation and recommendation with Council’s Law firm MacDonnell’s Law, Council is making a request to the Treasurer to review the market value ($150 000.00) stated in the Departments original offer of purchase.

 

 

Supporting Documentation:

1

Department Natural Resource and Mines - Proposed purchase part of land Lot 128 on plan DL 500 Mitchell (Enclosure)

S13/4191

2

Survey Plan-Proposed purchase of part Lot 128 on plan DL 500 (Enclosure)

D13/12774

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services