BUSINESS PAPER
General Meeting
Wednesday 12 October 2011
Roma Administration Centre
NOTICE OF MEETING
Date: 6 October 2011
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor T G Hartley
Councillors: Councillor J P Bartels
Councillor J L Chambers
Councillor R J Denton
Councillor W M Newman
Councillor M L Price
Councillor W S Wason
Councillor J S Watson
Chief Executive Officer: Mr Paul Bawden
Senior Management: Mr Tony Klein (Director Community Services)
Mr Matthew McGoldrick (Director Corporate Services)
Mr Barry Omundson (Director Operations)
Mr Rob Hayward (Director Planning & Environment)
Officers: Ms Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on October 12, 2011 at 9.00AM.
Paul Bawden
Chief Executive Officer
Maranoa Regional Council
General Meeting - 12 October 2011
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 28 September 2011
4 Business arising from Minutes
5 On the Table
5.1 Application for Assessable Building Works - Relaxation of Residential Outbuilding Maximum Size (File No.:2011/17829)
Prepared by: Danielle Pearn, Planning & Development Officer
6 Presentations/Petitions and Deputations
6.1 Surat Basin Life Website 10.30AM
Ben Hughes of Surat Basin LIFE will deliver a demonstration of the newly created website “Surat Basin LIFE.” Ben will also provide an overview of the aim and benefits of the site. |
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Executive Services
11 Community Services
11.1 Wallumbilla Outpatients Clinic Upgrade - Health & Hospitals Fund
Prepared by: Tony Klein, Director of Community Services
Attachment 1: HFF - Wallumbilla Outpatients Clinic Upgrade - MRC correspondence
Attachment 2: HFF - Wallumbilla Outpatients Clinic Upgrade - SWHS correspondence
11.2 Community Survey - Future Direction for Mitchell Aged Care
Prepared by: Tony Klein, Director of Community Services
Attachment : Mitchell Aged Care Future Funding Survey Report
11.3 Approval of the 3rd Santos Acquisitive Sculpture Award design by Lucy McEachern as selected by the Roma on Bungil Gallery Committee
Prepared by: Rebecca Girle, Regional Arts & Culture Coordinator
Attachment : Image of 'Australian Pelican'
12 Corporate Services
12.1 Interest in Purchasing Council Land in Mitchell
Prepared by: Tanya Mansfield, Manager Performance and Planning
Attachment : Map - Lots 2 & 3 on RP94494
13 Operations
13.1 Roma Saleyards - Fees and Charges
Prepared by: Ken Palmer, Acting Operations Manager
Attachment : Saleyards fees and charges
14 Planning & Environment
14.1 Waiving
of Building Fees
The Be Healthy Maranoa, Endeavour Foundation, Roma Community Garden
Prepared by: Neil Heyer, Planning & Development Assessment Officer
Attachment : Request Letter
14.2 Application for Material Change of Use - Home Based Business (Office & Consultation Room) File No: 2011/17826
Prepared by: Danielle Pearn, Planning & Development Officer
Attachment 1: Body of Report
Attachment 2: Site Locality
Attachment 3: Site Plan
Attachment 4: Floor Plan & Elevations
14.3 Development Application for Material Change of Use - Shopping Centre (Shop and Catering) File No: C12.389
Prepared by: Robert Hayward, Director Planning & Environment
Attachment 1: Department of Transport and Main Roads Concurrence Agency Conditions
Attachment 2: Body of Report
Status Reports
15 Executive Services
16 Community Service
17 Corporate Services
17.1 Financial Sustainability Report for the period ending 31 August 2011
Prepared by: Karen Searle, Financial Services & Rates Coordinator
Attachment 1: Income Expense Statement - as at 31 August 2011
Attachment 2: Authority Financial - Hierarchy August 2011
Attachment 3: Income StatementAugust 2011
Attachment 4: Balance Sheet August 2011
Attachment 5: Expenditure and Revenue Graphs - 31 August 2011
18 Operations
19 Planning & Environment
Next General Meeting
Confidential Items
In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
20 Confidential Items
20.1 Financial Sustainability Report - Debtors and Creditors for the period ended 31 August 2011
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
20.2 Request to waiver or discount fees associated with the Hibernian Hall
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Councillor Business
21 Councillor Business
Closure
Minutes of the General Meeting of maranoa Regional Council held at Mitchell Administration Centre on 28 September 2011 commencing at 9.00AM
ATTENDANCE
Deputy Mayor Cr. T G Hartley chaired the meeting with, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Acting Director Operations – Stephen Mow, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
GUESTS
There were no guests in attendance at the meeting.
WELCOME
The Deputy Mayor welcomed all present and declared the meeting open at 9.09AM.
APOLOGIES
Resolution No. GM.334.11 Moved Cr Price Seconded Cr Watson
That apologies be received and leave of absence granted for Cr. Loughnan for this meeting.
CARRIED 8/0 |
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Confirmation of Minutes
Resolution No. GM.335.11 Moved Cr Denton Seconded Cr Wason
That the minutes of the General Meeting (16-14.09.11) held on 14 September 2011 be confirmed.
CARRIED 8/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
There were no Presentations/Petitions or Deputations for the meeting. |
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Operations
Item Number: 13.1 |
File Number: D11/27046 |
Subject Heading: Hodgson Tip Location: Hodgson Lane, Hodgson |
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Author and Officer’s Title: Ken Palmer, Acting Operations Manager |
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Executive Summary: Council operates a small tip site for the residents of Hodgson.
The existing site is an on-going operations and maintenance problem due to the type of operations and the location of the site. This report addresses the options to continue to provide this service to the residents of Hodgson. |
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Discussion: Council discussed to process of policing illegal dumping following closure and implementation of a wheelie bin service for the residents of Hodgson.
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Resolution No. GM.336.11 Moved Cr Watson Seconded Cr Chambers That Council approves the following actions:- 1. Closes the Hodgson tip site and remediate the area, within 4 months; 2. Erect signs on the site advising of alternative landfill site, ie Roma, and penalties for illegal dumping; 3. Install CCTV to monitor illegal dumping and to take appropriate action against those caught dumping; 4. Implement a wheelie bin service for the residents of Hodgson; 5. Impose the Cleansing Utility Charge as from 1 July 2012; 6. Undertake a public information program for the residents of Hodgson; 7. That an education program be implemented informing residents of applicable fees & charges at the Roma tip.
CARRIED 8/0 |
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Delegated Officer |
Acting Operations Manager |
Item Number: 13.2 |
File Number: D11/27172 |
Subject Heading: Future of Roads to Recovery Program |
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Author and Officer’s Title: Paul Bawden, Chief Executive Officer |
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Executive Summary: The Roads Recovery Program funded by the Federal Government since 2009 has provided important funding for Councils across Australia to manage local roads.
With the current program to end in 2014, Local Governments in many areas are beginning to address the scope for its continued availability. |
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Resolution No. GM.337.11 Moved Cr Denton Seconded Cr Newman 1. That Council calls on the Federal Government to:-
Recognise the successful delivery of the Roads to Recovery Program by local government since 2000; Continue the Roads to Recovery Program on a permanent basis to assist local government meet its responsibilities of providing access for its communities; Continue Roads to Recovery Program with the current administrative arrangements; and Provide an increased level of funding under a future Roads to Recovery program that recognises the shortfall of funding on local roads of $1.2 billion annually.
2. That correspondence advising of Councils position be forwarded to appropriate members of Parliament.
CARRIED 8/0 |
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Delegated Officer |
Chief Executive Officer |
Item Number: 13.3 |
File Number: D11/27173 |
Subject Heading: Naming of Road Location: Jackson |
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Author and Officer’s Title: Jodie Young, Administration Assistant |
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Executive Summary: A name is required for an unnamed Road/Lane located off Edward Street, Jackson so a rural addressing number can be provided. |
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Resolution No. GM.338.11 Moved Cr Price Seconded Cr Wason That Council name the road which is outlined in the attached map, ‘Harris Lane’.
CARRIED 8/0 |
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Delegated Officer |
Administration Assistant |
Planning & Environment
Item Number: 14.1 |
File Number: D11/27322 |
Subject Heading: Disposal of Toyota 4x4 Utility Location: Roma |
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Author and Officer’s Title: Kay Crosby, Manager Environmental Health |
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Executive Summary: Council remains the owner of a Toyota Landcruiser Utility HJ 45 (Plant No 654) that is kept at a property north west of Injune for the purpose of parthenium control by the Injune and District Parthenium project officer. The parthenium project officer is no longer employed by this Group, and the vehicle is not used extensively by landholders in the control of parthenium, therefore should be sold. |
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Resolution No. GM.339.11 Moved Cr Watson Seconded Cr Bartels
That Council advertise Plant No. 654 for sale by tender in line with relevant policies and procedures for disposal of assets.
CARRIED 9/0 |
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Delegated Officer |
Manager Environmental Health |
Item Number: 14.2 |
File Number: D11/27332 |
Subject Heading: APPLICATION FOR ASSESSABLE BUILDING WORKS - RELAXATION OF RESIDENTIAL OUTBUILDING MAXIMUM SIZE (FILE NO.2011/17829) Location: 367 Dargal Road, Roma (Lot 7 on SP194563) Applicant: GB Building & Concrete Constructions |
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Author and Officer’s Title: Danielle Pearn, Planning & Development Officer |
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Executive Summary: GB Building & Concrete Constructions, on behalf of Andrew & Anita Crawford, seek approval for a relaxation of the residential outbuilding maximum size. |
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Resolution No. GM.340.11 Moved Cr Watson Seconded Cr Denton That the matter lay on the table to provide information on the management of sheds, under the new planning scheme and it be further discussed at the next General Meeting of Council on 12th October 2011.
CARRIED 8/0 |
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Delegated Officer |
Planning & Development Officer |
Status Reports
Community Service
Item Number: 16.1 |
File Number: D11/26135 |
Subject Heading: Statistical Report |
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Author and Officer’s Title: Edward Sims, Manager Organisational Performance |
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Month & Year of Report: August 2011 Name of Department: Economic Development
Executive Summary: This report provides council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for September 2011 compared with August 2011.
Statistics contained in the report and which are illustrated graphically detail:
the level of engagement with businesses within the region, the amount of enquiry generated about investment, the effectiveness of our external marketing effort to the visitor market and
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Resolution No. GM.341.11 Moved Cr Newman Seconded Cr Wason That the Economic and Tourism Development Report for the month of August 2011 be received and noted.
CARRIED 8/0 |
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Item Number: 16.2 |
File Number: D11/27195 |
Subject Heading: Community Development Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Performance and Planning |
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Month & Year of Report: Performance Report for August 2011 Name of Department: Community Services Department
Executive Summary: This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services. |
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Resolution No. GM.342.11 Moved Cr Price Seconded Cr Watson That Council receive and note the Officer’s report as presented.
CARRIED 8/0 |
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Item Number: 16.3 |
File Number: D11/27197 |
Subject Heading: Social Development Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Performance and Planning |
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Month & Year of Report: Performance Report August 2011 Name of Department: Community Services Department
Executive Summary: This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.
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Discussion:
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Resolution No. GM.343.11 Moved Cr Denton Seconded Cr Bartels That Council receive and note the Officer’s report as presented.
CARRIED 8/0 |
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Corporate Services
Item Number: 17.1 |
File Number: D11/27194 |
Subject Heading: Corporate Governance Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Performance and Planning |
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Month & Year of Report: Performance Report August 2011 Name of Department: Corporate Services and Human Resource Management
Executive Summary: This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.
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Resolution No. GM.344.11 Moved Cr Chambers Seconded Cr Newman That Council receive and note the Officer’s report as presented.
CARRIED 8/0 |
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Operations
Item Number: 18.1 |
File Number: D11/27196 |
Subject Heading: Asset Management Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Performance and Planning |
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Month & Year of Report: August 2011 Name of Department: Operations
Executive Summary: Asset Management is a systematic process of effectively maintaining, upgrading and operating assets. Council’s assets include its road network, water, sewerage infrastructure and parks and gardens. This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area. |
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Resolution No. GM.345.11 Moved Cr Wason Seconded Cr Chambers That Council receive and note the Officer’s report as presented.
CARRIED 8/0 |
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Planning & Environment
Item Number: 19.1 |
File Number: D11/27198 |
Subject Heading: Planning, Building and Environment Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Performance and Planning |
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Month & Year of Report: August 2011 Name of Department: Planning and Environment
Executive Summary: This monthly report is presented to Council to provide a summary of the organisation’s performance in the Environment, Animal Management and Rural Services areas.
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Discussion: Can we start across the region on clearing of blocks across the rest of the region.
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Resolution No. GM.346.11 Moved Cr Denton Seconded Cr Watson That Council receive and note the Officer’s report as presented.
CARRIED 8/0 |
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CONFIDENTIAL ITEMS
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(d) rating concessions;
(c) the local government budget;
Resolution No. GM.347.11 Moved Cr Price Seconded Cr Denton
That Council close the meeting to the public.
CARRIED 8/0 |
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Resolution No. GM.348.11 Moved Cr Denton Seconded Cr Watson
That Council open the meeting to the public.
CARRIED 8/0 |
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Item Number: 20.1 |
File Number: D11/22681 |
Subject Heading: discount and write off Interest - Assessment 11009123 - Lot26/WV550. Location: Wallumbilla North |
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Author and Officer’s Title: Kirsty Grams, Rates Officer |
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Executive Summary: The postal address for this ratepayer’s rate assessment 11009123 was incorrect, due to an error made by Council. The Ratepayer is requesting the discount for early payment and interest on the whole overdue amount to be written off. The discount for early payment amount is $83.62 and interest charged on the whole overdue amount is $38.32, totalling $121.94.
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Resolution No. GM.349.11 Moved Cr Denton Seconded Cr Wason That council allows the discount and write-off interest as it was an error made by Council not the rate payer.
CARRIED 8/0 |
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Delegated Officer |
Rates Officer |
Item Number: 20.2 |
File Number: D11/27199 |
Subject Heading: Business Activities Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Performance and Planning |
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Month & Year of Report: August 2011 Name of Department: All Departments
Executive Summary: This monthly report is presented to Council to provide a summary of the performance of Council’s business units over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.
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Resolution No. GM.350.11 Moved Cr Price Seconded Cr Bartels That Council receive and note the Officer’s report as presented.
CARRIED 8/0 |
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CLOSURE
There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 10.06am.
These Minutes are to be confirmed at the next General Meeting of Council to be held on
12 October 2011, at Roma Administration Centre.
...............………................. ..................................
Mayor. Date.
Officer Report
Meeting: General 12 October 2011 |
Date: 19 September 2011 |
Item Number: 5.1 |
File Number: D11/27332 |
Subject Heading: Application for Assessable Building Works - Relaxation of Residential Outbuilding Maximum Size (File No.:2011/17829)
Classification: Open Access
Name of Applicant: GB Building & Concrete Constructions
Location: 367 Dargal Road, Roma (Lot 7 on SP194563)
Author & Officer’s Title: Danielle Pearn, Planning & Development Officer
Executive Summary: GB Building & Concrete Constructions, on behalf of Andrew & Anita Crawford, seek approval for a relaxation of the residential outbuilding maximum size. |
The application be refused due to non-compliance with the Rural Area Code contained in the Bungil Shire Planning Scheme.
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Body of Report:
The application seeks Council approval to establish a residential outbuilding exceeding 120m2 floor area in the Rural Zone of the Bungil Planning Scheme. The proposed shed is 360m2 in floor area (L30m x W12m x H6.566m) and consists of five bays.
The landowners have advised that it is their intent to utilise the shed for the storage of motor vehicles, a camper trailer and other recreational vehicles including a jet ski and motorbikes.
The subject site is located at 367 Dargal Road, Roma, and comprises an area of 14.18 hectares. The property is situated within the Rural Zone of the Bungil Planning Scheme.
Figure 1: Site Locality
It is proposed the outbuilding be positioned 133.2 metres from the front property boundary and 513.74 metres from the rear boundary. The proposal achieves side boundary clearances of 18.5 metres and 166.62 metres from the eastern and western boundaries respectively.
The Rural Area Code of the Bungil Planning Scheme seeks to ensure that residential outbuildings do not compromise the rural amenity of the zone. The Acceptable Solution of the code therefore limits the size of residential outbuildings to structures 8.5 metres in height and 120m2 in floor area.
In 2009 Council refused an application for a residential outbuilding with a floor area of 360m2 in the Rural Residential Zone of Roma Town. A subsequent application for a 315m2 outbuilding was later approved on the property. This proposal was 205m2 in excess of the 110m2 floor area permitted within the Rural Residential Zone of the Roma Planning Scheme, and is the largest residential outbuilding approved by Council to date. In this case the premises was subsequently utilised for business purposes without the consent of Council which resulted in enforcement action having to be undertaken. Council has not received any applications for residential outbuildings of this scale within the Bungil Shire area.
Assessment Summary:
The proposed outbuilding significantly exceeds the maximum size limit nominated in the planning scheme for the Rural Zone and further, the applicant has failed to demonstrate how the rural amenity of the area is to be maintained. It is therefore recommended the application be refused.
Figure 2: Site Plan
Figure 3: Elevations
Consultation (internal/external):
Nil
Risk Assessment (Legal, Financial, Political etc.):
The applicant has appeal rights under SPA against any decision of Council.
Policy Implications:
There is potential for a premise of this size to be utilised for industrial and/or commercial business activities that would require a development approval. Such activities are inconsistent with the intent of the Rural Zone under the Bungil Planning Scheme.
Financial Resource Implications:
If the applicant were to appeal the decision of Council, Council would be faced with the cost of defending the decision in court.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
Nil
Report authorised by:
Robert Hayward, Director Planning & Environment
Officer Report
Meeting: General 12 October 2011 |
Date: 29 September 2011 |
Item Number: 11.1 |
File Number: D11/28949 |
Subject Heading: Wallumbilla Outpatients Clinic Upgrade - Health & Hospitals Fund
Classification: Open Access
Name of Applicant:
Location: Wallumbilla
Author & Officer’s Title: Tony Klein, Director of Community Services
Executive Summary: Council delivers a range of community aged care services from the Wallumbilla Outpatients Clinic (Hospital) in conjunction with the South West Health Service (SWHS) which delivers outpatient health services. The existing building requires significant renovation and expansion to meet contemporary standards for the delivery of health and aged care services. A Federal Government program known as the Health & Hospitals Fund (HHF) provides potential to fund this refurbishment and extension work. Advice received from the South West Health Service indicates that the chances of a successful funding application under the HHF may be enhanced if Council applies for the funding rather than the South West Health Service.
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That Council endorses the development and submission of a funding application under the Health & Hospitals Fund program to renovate and expand the Wallumbilla Outpatients Clinic.
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Body of Report:
Council delivers a range of community aged care services from the Wallumbilla Outpatients Clinic (Hospital) in conjunction with the South West Health Service which delivers outpatient health services. The existing building requires significant renovation and expansion to meet contemporary standards for the delivery of health and aged care services.
A Federal Government program known as the Health & Hospitals Fund (HHF) provides potential to fund this refurbishment and extension work. Advice received from the South West Health Service indicates that the chances of a successful funding application under the HHF may be enhanced if Council applies for the funding rather than the South West Health Service as Queensland Health Corporate office will be applying for major projects under this program.
At the time of writing this report, the full scope, design and costing of the project have not been determined. These elements of the project will be finalised with assistance of the property services division of Queensland Health prior to the closing date of the program (19 October 2011). No financial commitment for the project is required from either Maranoa Regional Council or the South West Health Service.
Consultation (internal/external):
Paul Bawden, Chief Executive Officer
Melissa Wathen, Manager Social Development
Annette Gallagher, Community Care Coordinator
Meryl Brumpton, Acting District CEO, SWHS
Chris Small, Regional Director of Nursing, SWHS
Ross Lau, Manager Corporate Support Services, SWHS
Emma Gordon, Director of Nursing, Wallumbilla Outpatients Clinic
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.7(a) To provide community care services in accordance with funding arrangements and agreements and within the limitation of council’s assessed community service obligation to address identified community needs.
Supporting Documentation:
1View |
HFF - Wallumbilla Outpatients Clinic Upgrade - MRC correspondence |
D11/27525 |
2View |
HFF - Wallumbilla Outpatients Clinic Upgrade - SWHS correspondence |
S11/16830 |
Report authorised by:
HFF - Wallumbilla Outpatients Clinic Upgrade - MRC correspondence |
Enquiries: Tony Klein
Phone: 1300 007 662
Office: Roma
19 September, 2011
Mrs Meryl Brumpton
South West Health Service District
PO Box 1006
Roma QLD 4455
Dear Meryl
Re: Health & Hospitals Fund - Wallumbilla Outpatients Clinic Upgrade
You may be aware that Queensland Health (QH) and Maranoa Regional Council (and predecessor Bendemere Shire Council) have worked in a very successful partnership over many years delivering a range of health and aged care services from the Wallumbilla Outpatients Clinic. Although functional, the facility is now showing its age and struggles to meet contemporary standards for the delivery of these services. The facility requires some renovation, modernisation and expansion which will require some considerable funds albeit the scope of this work has not yet been ascertained.
We have identified the possibility of a potential funding source for this project through the Federal Governments Health & Hospitals Fund (HHF). Applications for this program close on 19 October 2011.
With such a relatively short timeframe, I seek your early approval to enter into an agreement with QH to investigate and progress preliminary arrangements for this project. Obviously the implementation of the project would be contingent upon a successful funding application under the HHF program.
Yours faithfully
Paul Bawden
Chief Executive Officer
Officer Report
Meeting: General 12 October 2011 |
Date: 1 October 2011 |
Item Number: 11.2 |
File Number: D11/29077 |
Subject Heading: Community Survey - Future Direction for Mitchell Aged Care
Classification: Open Access
Name of Applicant:
Location: Mitchell
Author & Officer’s Title: Tony Klein, Director of Community Services
Executive Summary: Council has recently undertaken a sample community phone survey to ascertain the level of community support for Council to fully fund the Mitchell Multi Purpose Health Service project. The survey report has been completed and was reviewed at a public Council workshop conducted on 28 September 2011.
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1. That Council receives and notes the outcomes of the Mitchell Aged Care Future Funding Survey Report. 2. That Council Officers enter into discussions and negotiations with Queensland Health and the Department of Health & Ageing to expedite and secure approval for the Multi Purpose Health Service project. 3. That subject to a successful outcome of actions in Recommendation 2, Council endorses the expenditure of an additional $1.477M along with its 2011/12 budget commitment of $1.25M to develop the Multi Purpose Health Service project at the Mitchell Hospital grounds to provide a ten-bed aged care facility. 4. That in acknowledging the Maranoa Retirement Village Auxiliary Sub-Committee’s preference for an aged care solution in Mitchell is the development of the Multi Purpose Health Service project, officers undertake an assessment of the group’s ‘Future Operation of the Maranoa Retirement Village’ submission and seek to provide a report to Council as soon as practical regarding the future operation of the Maranoa Retirement Village. 5. That subject to endorsement of Recommendations 2 and 3, Council defer the potential closure date of the Maranoa Retirement Village (currently as soon as possible after 31 October 2011) and review the matter at its first meeting of 2012 or at any time earlier should decisions be made on the Multi Purpose Health Service project by Queensland Health and the Department of Health & Ageing. 6. That Council identify the additional funding of $1.477 M as part of the 2012/13 Budget.
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Body of Report:
Council has been reviewing the operation of the Maranoa Retirement Village (MRV) and other potential service delivery models for residential aged care in Mitchell since late 2009 and this matter has been the subject of numerous reports to Council.
The preferred future option of Council and the Maranoa Retirement Village Auxiliary Sub Committee (MRVASC) is the development of a new ten-bed facility collocated at the Mitchell Hospital with Queensland Health (QH) undertaking operational responsibility of the facility funded through the Federal Government’s Multi Purpose Health Service (MPHS) program. However, both QH and the Department of Health & Ageing (DoHA) have advised that they could not financially support the project through any capital funding.
The capital cost of the project has been determined to be $2.727M. Council has committed $1.25M in its 2011/12 budget and had sought the additional funding for the project through round 1 of the Regional Development Australia Fund. Unfortunately Council’s funding submission was unsuccessful and alternative funding sources for the project are not evident.
Consequently and in accordance with item 4 of Resolution GM.263.11 (13/7/11) and Resolution GM.318.11 (24/8/11) in relation to surveying the community to ascertain community support of Council providing further funding for a solution to aged care in Mitchell, Council commissioned Market Facts to undertake such a survey. The survey has been completed and a resultant report has been reviewed at a public Council workshop conducted on 28 September 2011.
The Mitchell Aged Care Future Funding Survey Report is an attachment to this document. Key findings of the report:
· 74% of respondents to the survey were supportive of Council providing an additional $1.47 M funding to build the new aged care facility in Mitchell
· 83% of respondents from the Mitchell area were supportive of a ‘Special Area Benefitted Charge’ to fund the new facility if support was not obtained from Council to fund the entire project
Although the MPHS project is the preferred option of the MRVASC, in the event of the project not proceeding, the group has submitted a proposal (Future Operation of the Maranoa Retirement Village) to Council which outlines the option of the Booringa Action Group operating and taking financial responsibility for the MRV and over time building a new facility on the current site. The review of this submission will include both internal and external input and will be reported to a Council meeting as soon as possible.
In part, Council Resolution GM.194.11 (25/5/11) states:
That Council resolves to decommission the MRV as soon as possible and make alternative accommodation arrangements within the Maranoa region where possible for existing clients conditional upon the following:-
3. The Department of Regional Australia, Regional Development and Local
Government’s funds of $ 1,476,197 are not made available to Maranoa Regional Council to extend the Multi-Purpose Health Service (MPHS) at the Mitchell Hospital under Round 1 of the Regional Development Australia Fund (RADF) and
4. Funding of $ 1,476,197 is not secured by 31 October 2011 from an alternative funding source other than Maranoa Regional Council to extend the Multi-Purpose Health Service (MPHS) at the Mitchell Hospital
Subject to Council’s endorsement of Recommendation 2 and 3 of this report, Council will need to consider the deferral of the potential closure date of the MRV (currently as soon as possible after 31 October 2011) and may wish to review the matter at its first meeting of 2012 or at any time earlier depending on the progress of the MPHS project in terms of the progress of decisions by QH and DoHA. It is anticipated that this process can be undertaken over the coming few months.
Consultation (internal/external):
Paul Bawden, CEO
Matthew McGoldrick, Director Corporate Services
Councillors (public workshop 28/9/11)
Members of MRVASC (public workshop 28/9/11)
Risk Assessment (Legal, Financial, Political etc.):
Financial
· If Council endorses Recommendation 3 of this report, it will minimise (if not eliminate) its chances of obtaining any additional funding for the MPHS project
· Council’s ability to fund the entire project and accommodate requirements in its Ten-Year Financial Plan
Political
· As determined by Council if Recommendations 2 and 3 of this report are adopted or not.
Operational
· If Council endorses Recommendations 2 and 3 of this report, it is most likely that up to ten residential aged care licenses will be lost to the region through their ‘conversion’ to MPHS ongoing operational funding provided to QH.
Policy Implications:
Nil
Financial Resource Implications:
Total project cost of $2.727 M - $1.25 M already committed in Council’s 2011/12 and/or 2012/2013 budgets. At time of writing, it is undetermined how the additional $1.477 M may be allocated from Council’s revenue. Possible options include:
· Deferral or postponement of some budgeted capital works in the 2011/12 budget to accommodate the total project
· A special rating scheme to fund the additional expenditure in the 2012/13 budget
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.7(b) To undertake the operation of Council’s aged care facility in accordance with appropriate industry standards.
Supporting Documentation:
1View |
Mitchell Aged Care Future Funding Survey Report |
D11/29076 |
Report authorised by:
Officer Report
Meeting: General 12 October 2011 |
Date: 3 October 2011 |
Item Number: 11.3 |
File Number: D11/29140 |
Subject Heading: Approval of the 3rd Santos Acquisitive Sculpture Award design by Lucy McEachern as selected by the Roma on Bungil Gallery Committee
Classification: Open Access
Name of Applicant:
Location: Roma
Author & Officer’s Title: Rebecca Girle, Regional Arts & Culture Coordinator
Executive Summary: The 2011 Santos Acquisitive Sculpture Award winner has been selected by the Roma on Bungil Gallery Committee as Lucy McEachern for her bronze sculpture titled ‘Australian Pelican’ to be located outside the Roma Community Arts Centre.
|
That Council approves the selected winning sculpture by Lucy McEachern.
|
Body of Report:
The Roma on Bungil Gallery Committee has selected Lucy McEachern the winner for the 3rd Santos Sculpture Award for her bronze sculpture submission titled ‘Australian Pelican’.
The sculpture is 48cm high and will be mounted on a black powdercoated steel pole that is 1 metre tall and 40cm in diameter. The sculpture will be positioned outside of the Roma Community Arts Centre in the location approved by Council in their General Meeting of the 9th of March 2011 - Resolution GM.70.1:
· That Council approves the proposed location of the 3rd Santos Sculpture as chosen Delegated Officer Regional Arts & Cultural Coordinator General Meeting Minutes – Maranoa Regional Council – 04-09/03/11 Page 3 of 18 by the Roma on Bungil Gallery Committee, subject to Council’s approval of the final design concept.
This location, which is on the edge of the path linking the front of the building to the carpark, does not obstruct the pathway, nor does it have an impact on the underground infrastructure (plumbing, wiring etc). The design of the sculpture does not pose any threat to the wellbeing of passers by. The sculpture will be bolted to the path and therefore does not allow for movement once installed. The sculpture will become part of the Roma Community Arts Centre Complex and therefore will be gifted from the Committee to the Council.
The sculpture is proposed to be installed prior to the end of October 2011 and officially opened by the artist on Sunday the 30th of October 2011 at the Roma Community Arts Centre prior to the Roma on Bungil Gallery Committee AGM.
Consultation (internal/external):
Roma on Bungil Gallery Committee
Risk Assessment (Legal, Financial, Political etc.):
The sculpture location and design does not pose any risk to the general public or to the underground infrastructure (plumbing, wiring etc).
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.
Supporting Documentation:
1View |
Image of 'Australian Pelican' |
D11/29502 |
Report authorised by:
Noela Ward, Manager Community Development
Tony Klein, Director of Community Services
Officer Report
Meeting: General 12 October 2011 |
Date: 3 October 2011 |
Item Number: 12.1 |
File Number: D11/29137 |
Subject Heading: Interest in Purchasing Council Land in Mitchell
Classification: Open Access
Name of Applicant: Maranoa Real Estate
Location: Lots 2 & 3 on RP94494 - Alice Street Mitchell
Author & Officer’s Title: Tanya Mansfield, Manager Performance and Planning
Executive Summary: Maranoa Real Estate has contacted Council on behalf of a third party to express interest in purchasing Lots 2 & 3 on RP94494 located in Alice Street Mitchell in the vicinity of the Mitchell Showgrounds. Council’s direction is sought as to the disposal of this land. If sold the land would be subject to normal building and planning requirements.
|
That Council offer for sale by tender Lots 2 and 3 on RP94494 located in Alice Street Mitchell.
|
Body of Report:
Maranoa Real Estate has contacted Council on behalf of a third party who is interested in purchasing Lots 2 & 3 on RP94494 located in Alice Street Mitchell. This land is located in the vicinity of the Mitchell Showgrounds.
The two lots have a combined area of 3,945m2 and front Alice Street (which is also the Mitchell to St. George Road). Some land in this area of Mitchell does not have access to water and sewerage connection. Advice has been sought from Mitchell Water Services Foreman and he has advised that the town water and sewerage supply can be connected to these two blocks with water connection available at the front of the blocks and sewerage connection at the rear of the blocks.
The Local Government (Finance, Plans and Reporting) Regulation 2010 provides for a process that Council must follow before it can enter a contract of sale. Under the definitions of the regulation, land is classified as a valuable non-current asset.
In accordance with section 176 of the regulation, a local government cannot enter into a valuable non-current asset contract unless it first-
Invites written tenders for the contract under section 177; or
Offer the non-current asset for sale by auction.
Consultation (internal/external):
Matthew McGoldrick, Director Corporate Services
Colin Cassell, Foreman Mitchell Water Services
Risk Assessment (Legal, Financial, Political etc.):
Council will need to consider its future land requirements.
Policy Implications:
Direction is sought on Council’s future plans for this land.
Financial Resource Implications:
Similar land in Mitchell listed for sale includes:-
168 Alice Street – 2,023m2 - $59,000;
Alice Street – 2,529m2 (conditional approval to subdivide) - $42,000
113 Alice Street – 1,051m2 - $35,000
Sale of this land will also result in Council receiving rates payable on the land.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Map - Lots 2 & 3 on RP94494 |
D11/29142 |
Report authorised by:
Matthew McGoldrick, Director of Corporate Services
Officer Report
Meeting: General 12 October 2011 |
Date: 23 September 2011 |
Item Number: 13.1 |
File Number: D11/28267 |
Subject Heading: Roma Saleyards - Fees and Charges
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Ken Palmer, Acting Operations Manager
Executive Summary: This report addresses a number of changes required to the fees and charges for the Roma Saleyards.
|
That Council adopts the revised fees and charges as attached to this report for the Roma Saleyards.
|
Body of Report:
Council at its meeting on 24th August 2011 adopted the Fees and Charges for 2011/12. Unfortunately there were a number of errors and omissions in the fees and charges for the Saleyards.
The major error relates to GST. The fees and charges were adopted GST inclusive.
The fees and charges for the Saleyards needs to be GST exclusive in order to be compatible with the computer software run by the Saleyards and the Agents for on-going charging.
The omissions relate to the fee per kilogram for cattle, calves and horses.
To avoid any confusion a new fees and charges schedule for the Saleyards has been prepared.
Consultation (internal/external):
Terry Hyland, Manager Roma saleyards
Matthew McGoldrick, Director
Risk Assessment (Legal, Financial, Political etc.):
The financial risk is medium, as Council may not receive all the projected revenue from Roma Saleyards for 2011/12
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.5.2(a) To undertake all commercial operations of Council to a preferable minimum breakeven standard based on the application of full cost pricing principles with a view to minimising any community service obligation that may eventuate.
Supporting Documentation:
1View |
Saleyards fees and charges |
D2011/29429 |
Report authorised by:
Stephen Mow, Acting Director, Operations
Officer Report
Meeting: General 12 October 2011 |
Date: 27 September 2011 |
Item Number: 14.1 |
File Number: D11/28574 |
Subject
Heading: Waiving of Building Fees
The Be Healthy Maranoa, Endeavour Foundation, Roma Community Garden
Classification: Open Access
Name of Applicant: Roma Community Garden - Kathy Morrow
Location: Roma Community Garden, Bowen Street, Roma
Author & Officer’s Title: Neil Heyer, Planning & Development Assessment Officer
Executive Summary: The Roma Community Garden Committee is proposing to construct a “roofed covered raised deck area” adjacent to an existing building.
The covered deck will provide an activity space for the future enhancement of facilities at the gardens and increase the range of programs that may be undertaken.
The organisation is requesting that Council waiver or reduce the application fee prescribed for such work, Roma Community Garden are a not-for-profit organisation.
|
It is recommended that Council waiver all application fees prescribed for the approval of the proposed works.
|
Body of Report:
Consideration needs to be given that Roma Community Garden are a not for profit organisation. The loss of revenue to Council for the covered area is small compared to the social programmes that this organisation is involved with.
A development approval for building (building permit) is required for the covered area.
Consultation (internal/external):
Robert Hayward
Steve Hogan
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
$160.00
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.
Supporting Documentation:
1View |
Request Letter |
D11/28572 |
Report authorised by:
Robert Hayward, Director Planning & Environment
Officer Report
Meeting: General 12 October 2011 |
Date: 3 October 2011 |
Item Number: 14.2 |
File Number: D11/29108 |
Subject Heading: Application for Material Change of Use - Home Based Business (Office & Consultation Room) File No: 2011/17826
Classification: Open Access
Name of Applicant: Susan Anne Barford
Location: 153-157 Edwardes Street, Roma (Lots 1 & 2 on RP42701)
Author & Officer’s Title: Danielle Pearn, Planning & Development Officer
Executive Summary: The applicant seeks Council approval for a Material Change of Use to operate a Home-based business at 153-157 Edwardes Street, Roma.
|
The application for Material Change of Use (Home-based business) at 153 & 157 Edwardes Street, Roma (Lots 1 & 2 on RP42701) be approved subject to the following conditions:
Complete and Maintain 1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.
2. Maintain the approved development being Material Change of Use – “Home-based business” (office and consultation room) generally in accordance with the approved site plan and floor plan.
Use 3. The proposed use of premises for a home based business (office and consultation room) shall be undertaken by the landowner or another person residing at the premises who is the proprietor of the business.
4. In addition to the proprietor of the business, there is to be no more than one employee engaged in the business activities.
5. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
6. The development is limited to a total floor area of 24 square metres for the part of the residential premises used in the operation of the business (excluding site parking).
7. All operations of the activity are to occur between the hours of 8.00am and 5.00pm weekdays and 8.00am and 12.00pm Saturdays.
8. No goods are to be displayed for sale in any window or outdoor area.
Rubbish Collection 9. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
10. All bins shall be shielded from the view of travelling public and neighbours.
Car parking, Access & Manoeuvring 11. Four onsite car parking spaces are to be provided in accordance with the approved site plan.
12. All client parking must be onsite. No client parking is permitted on the Edwardes Street frontage.
13. Vehicle manoeuvring areas must be maintained on-site to ensure that all vehicles can enter and leave the site in a forward direction.
14. Any delivery motor vehicles visiting the premises shall be no more than four tonnes in weight.
Landscaping 15. Existing landscaped areas are to be maintained.
Avoiding Nuisance 16. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
17. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
18. Any air-conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
19. Noise emissions from premises are not to cause environmental harm or nuisance to adjoining properties or sensitive land uses. The applicant shall be aware of cumulative effects of noise levels on the receiving environment and implement appropriate procedures to reduce noise levels from activities.
20. Extension telephone bells, hooters, public address systems and the like must not be used.
21. The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses. The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.
Advertising Signage 22. This approval permits a single advertising sign associated with the business. The sign must not exceed 0.5 square metres and may display the name of the business operator, name of the business and the phone number only. The sign is to be located onsite at a height no greater than 1.5 metres measured to the bottom of the sign, and is not to be illuminated.
No Cost to Council 23. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs. |
Body of Report:
Refer to supporting documentation.
Consultation
(internal/external):
Nil
Risk Assessment (Legal,
Financial, Political etc.):
The applicant has appeal rights under SPA against any decision of Council.
Policy Implications:
The application generally accords with the policy position of the Roma Town
Planning Scheme.
Financial Resource
Implications:
Any conditions imposed will be at the cost of the applicant.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
1View |
Body of Report |
D11/29122 |
2View |
Site Locality |
D11/29121 |
3View |
Site Plan |
D11/29127 |
4View |
Floor Plan & Elevations |
D11/29126 |
Report authorised by:
Robert Hayward, Director Planning & Environment
Officer Report
Meeting: General 12 October 2011 |
Date: 3 October 2011 |
Item Number: 14.3 |
File Number: D11/29129 |
Subject Heading: Development Application for Material Change of Use - Shopping Centre (Shop and Catering) File No: C12.389
Classification: Open Access
Name of Applicant: B & E Taylor Superannuation Fund
Location: 45 - 47 Hawthorne Street (Lots 1 & 2 on RP66920)
Author & Officer’s Title: Robert Hayward, Director Planning & Environment
Executive Summary: This application seeks to carry out a Material Change of Use – “Shopping Centre” (Shop and Catering Shop) on land at 45-47 Hawthorne Street, Roma QLD 4455 and described as Lots 1 & 2 on RP66920. The proposed development will accommodate three commercial tenancies and will provide 27 car parking spaces. The proposed change is consistent with the Roma Town Planning Scheme including the DEOs and Urban Area Code. |
Body of Report:
Refer to supporting documentation (Attachment 2)
Consultation (internal/external):
MRC Engineering Department (Internal)
External consultation with Department of Transport and Main Roads as a Concurrence Agency has been undertaken as required under SPA.
Risk Assessment (Legal, Financial, Political etc.):
The applicant has appeal rights under SPA against any decision of Council
Policy Implications:
The application generally accords with the policy position of the Roma Town Planning Scheme.
Financial Resource Implications:
Any conditions imposed will be at the cost of the applicant.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
1View |
Department of Transport and Main Roads Concurrence Agency Conditions |
D10/10173 |
2View |
Body of Report |
D11/29125 |
Report authorised by:
Status Report
Meeting: General 12 October 2011 |
Date: 20 September 2011 |
Item Number: 17.1 |
File Number: D11/27706 |
SUBJECT HEADING: Financial Sustainability Report for the period ending 31 August 2011
Classification: Open Access
Report compiled by: Karen Searle, Financial Services & Rates Coordinator
♠Month & Year of Report: August 2011
Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Report for the month of August 2011 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.
|
That the Progressive Financial Statements of Account for the month of August 2011 as included in the Financial Sustainability Report be received subject to audit. |
Summary of Financial Position
Overall Council has experienced a net loss of $14,191,775 for the period ending 31 August 2011. This is partially due to rates for first half year not being issued.
Income Expenses
Total Revenue $3,149,153 Total expenses of $17,340,929
Operating Revenue $3,097,744
Capital Revenue $51,409
Borrowings per Assessment
Value of borrowings per assessable property in the Council area is $1,546.
YTD vs Full Year Capital Expenditure
Capital works program $3,128,785 of $42,914,446.
Cash at Bank
Balance of Cash at Bank as at 31 August 2011 is $37,181,359.
SUSTAINABILITY RATIOS
In preparation for the implementation of the new Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the DIP sustainability financial ratios has been provided.
These ratios are designed to provide an indication of the performance of Council
against key financial sustainability criteria which must be met to ensure the prudent
management of financial risks. This information must also be reported in Council’s Annual Report.
DI
Department Infrastructure and Planning Sustainability Ratios |
|||||
Ratio
|
Description |
Formula |
YTD Actual Result |
Benchmark
|
Within Limits?
|
Financial Capital Indicators |
|||||
Working capital ratio
|
Measures the extent to which Council has liquid assets available to meet short term financial obligations Current Liabilities
|
Current Assets Current Liabilities |
5.33%
|
>1 |
Yes |
Operating Surplus ratio
|
This is an indicator of the extent to which revenues raised cover operational expenses only or are available for capital funding purposes
|
Net Operating Surplus Total Operating Revenue
|
-4.59% |
0-110% |
No |
Net Financial Liabilities ratio
|
This is an indicator of the extent to which the net financial liabilities of Council can be serviced by its operating revenues.
A ratio < 60% indicates Council has the capacity to increase its loan borrowings.
|
Total Liabilities less Current Assets Total Operating Revenue
|
-15.41% |
<=60% |
Yes |
Interest coverage ratio
|
This ratio indicates the extent to which Council's operating revenues are committed to interest expenses
|
Net interest expense on debt service Total Operating Revenue
|
0.0% |
0-10% |
Yes |
Comment on Ratios
All ratios, with the exception Operating Surplus ratio are within the acceptable range.
Comment on Financial Reports
Income Statement
Council’s operating position at the end of August is an operating loss of $14,191,775 compared to a yearly budgeted operating surplus of $788,499.
Loan Borrowings
The QTC Loan balance at the end of the period is $11,417,659, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.
Rates Information
ARREARS - RATES DEBTORS |
|||
CATEGORY DEFINITION |
This category examines the level of rates arrears owing to Council. |
||
KEY RESULT 1 |
Total Rates Outstanding as Percentage of Issues |
|
|
KEY RESULT 2 |
Rates Outstanding - Timeframes |
RATES BALANCES AS AT 30 JUNE 2011 |
RATES BALANCES AS AT 31 Aug 11 |
|
1st Levy |
249,196.15 |
|
|
2nd Levy |
797,078.15 |
|
|
Supp. Levies |
|
137,159.09 |
|
Arrears |
436,636.68 |
1,138,909.10 |
|
Interest |
75,764.39 |
27,637.97 |
|
Unalloc Rec |
-144,697.55 |
|
|
Total |
1,413,977.82 |
1,303,706.16 |
INFLUENCING FACTORS |
|
||
COMMENTS |
Total rates outstanding as at 31 August 2011 is $1,303,706.16. The rate levy for the period 1 July 2011 to 31 December 2011 will be issued late September/early October.
|
RATES - Transactions Processed |
||||
CATEGORY DEFINITION |
This category examines the rates queries processed by Rates staff. |
|||
KEY RESULT 1 |
Transactions Processed |
|||
|
Change of Address |
Rate Searches |
Change of Ownership |
Supplementary Levies |
TOTAL 2010/11 |
254 |
387 |
507 |
83 |
July |
0 |
23 |
37 |
29 |
August |
0 |
40 |
55 |
48 |
September |
|
|
|
|
October |
|
|
|
|
November |
|
|
|
|
December |
|
|
|
|
January |
|
|
|
|
February |
|
|
|
|
March |
|
|
|
|
April |
|
|
|
|
May |
|
|
|
|
June |
|
|
|
|
Total |
0 |
63 |
92 |
77 |
INFLUENCING FACTORS |
The issue of rates notices influences the change of address.
|
|||
COMMENTS |
The
average monthly change of address is 21, August is below average with 0, due
to the Name and Address Register in Authority The average monthly change of ownership is 42, with August being above average with 55 . The average monthly supplementary levies is 7, with August being well above average with 48.
|
RATES – Queries Process |
|||||||||||||
CATEGORY DEFINITION |
This category examines the number and type of complaints received about rates and charges levied by Council |
||||||||||||
KEY RESULT 1 |
Rating Queries |
||||||||||||
|
Jul |
Aug |
Sep |
Oct. |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
Jun |
|
Water |
|
|
|
|
|
|
|
|
|
|
|
|
|
Sewerage |
|
|
|
|
|
|
|
|
|
|
|
|
|
Garbage |
|
|
|
|
|
|
|
|
|
|
|
|
|
General Rate Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Wild Dog Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Addressing |
|
|
|
|
|
|
|
|
|
|
|
|
|
Pensioner |
|
|
|
|
|
|
|
|
|
|
|
|
|
Excess Water |
|
|
|
|
|
|
|
|
|
|
|
|
|
Fire Levy |
|
|
|
|
|
|
|
|
|
|
|
|
|
Owner Details |
|
|
|
|
|
|
|
|
|
|
|
|
|
Trade Waste |
|
|
|
|
|
|
|
|
|
|
|
|
|
Categories |
|
|
|
|
|
|
|
|
|
|
|
|
|
Missed Discount |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payment/Refund |
|
|
|
|
|
|
|
|
|
|
|
|
|
Water Meter Investigations |
|
|
|
|
|
|
|
|
|
|
|
|
|
Printers |
|
|
|
|
|
|
|
|
|
|
|
|
|
Area |
|
|
|
|
|
|
|
|
|
|
|
|
|
Other |
5 |
10 |
|
|
|
|
|
|
|
|
|
|
|
Total |
5 |
10 |
|
|
|
|
|
|
|
|
|
|
|
INFLUENCING FACTORS |
|
||||||||||||
COMMENTS |
Other |
There have been several ratepayers enquiring as to why they have not received their rate notices. They were advised that the notices have not been issued and that Council are aiming to have the rates in late September/early October. |
|||||||||||
|
|
||||||||||||
|
|
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|
|
||||||||||||
|
|
||||||||||||
|
|
||||||||||||
|
|
||||||||||||
DEBTORS
The current 90 day balances stands at $for 31 August 2011. The outstanding balance at 30 June 2011 was $an increase of $.
90-Day Debtors Accounts |
||||
As at 31 Aug 11 |
||||
|
Under $500.00 |
$500.00-$5,000.00 |
$5,000.00 - $50,000.00 |
Over $50,000.00 |
|
||||
Saleyards |
195.68 |
3,133.49 |
12,185.45 |
|
Quarry |
628.16 |
101,044.72 |
426,522.17 |
|
General |
3,871.77 |
35,323.06 |
86,073.04 |
755,428.56 |
Bassett Park |
1,317.20 |
|||
Library |
700.70 |
|||
Gas |
1,597.43 |
4,954.13 |
||
Rent |
10,379.63 |
33,186.49 |
5769.28 |
|
Total |
18,062.41 |
77,225.33 |
205,072.49 |
1,181,950.73 |
Supporting Documentation:
1View |
Income Expense Statement - as at 31 August 2011 |
D11/29443 |
2View |
Authority Financial - Hierarchy August 2011 |
D11/26986 |
3View |
Income StatementAugust 2011 |
D11/26997 |
4View |
Balance Sheet August 2011 |
D11/26998 |
5View |
Expenditure and Revenue Graphs - 31 August 2011 |
D11/27028 |
Report authorised by:
Belinda Hayward, Financial Accountant
Matthew McGoldrick, Director of Corporate Services
Paul Bawden, Chief Executive Officer