Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 14 May 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 8 May 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on May 14, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  14 May 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  23 April 2014....................................................................................................... 5

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

 

11          Corporate, Community & Commercial Services

11.1      Fire & Water Festival Mitchell......................................................................... 31

Prepared by:      Jane Fenton, Local Development Officer Mitchell

 

12          Infrastructure Services

12.1      Request for Intersection Upgrade for Bus Turnaround Area - Dargal Road and Moorelands Lane.............................................................................................. 34

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment :      Request Capital Upgrade - Intersection Dargal Road and Moorelands Lane_TransLink............................................... 37

12.2      Request Gravel Upgrade - Corfe Road, Roma.......................................... 38

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Letter from A.W Harden & Dennis Hickey Re: Condition of Corfe Rd - 31/03/2014...................................................................... 42

Attachment 2:    Acknowledgement Letter to Mr Harden and Mr Hickey Re - Request for Gravel Upgrade Corfe Road, Roma.............................. 43

 

13          Development, Facilities & Environmental Services

13.1      Arts and Culture Policy 2014 - 17.................................................................. 44

Prepared by:      Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Attachment :      Arts and Culture Policy 2014 - 17....................................... 47

13.2      Surat Racecourse Amenities......................................................................... 53

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Letter from Surat Racecourse User Group........................ 56

13.3      Big Rig Enhancement Project ...................................................................... 57

Prepared by:      Megan Swords, Coordinator - Tourism

Attachment 1:    Big Rig Enhancement Report - Project Inception............ 62

Attachment 2:    Big Rig Enhancement Report (16 April 2013).................. 74

13.4      Council Submission to Agricultural Competitiveness Issues Paper - 17 April 2014                                                                                                                              167

Prepared by:      Ryan Gittins, Specialist - Business Development

Attachment :      Maranoa Regional Council - Submission to Federal Government's Agricultural Competitiveness Issues Paper (17 April 2014) 169

13.5      Santos Water Flowline.................................................................................. 195

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :      Santos Conduct & Compensation Agreement - Flowlines 197

13.6      RSPCA Million Paws Walk 2014.................................................................. 199

Prepared by:      Vincent(Vince) Stephens, Specialist - Environmental Health & Waste

13.7      Endorsement of Projects to be Submitted for Funding Under Local Government Grants & Subsidies Program....................................................................... 201

Prepared by:      Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

 

20          Confidential Items

21.1      Community Care - Future of Aged Care

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

21.2      Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

21.3      Request for rates concession

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

21.4      Request for concession on water rates

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

21.5      Request for extension of time to pay rates

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

21.6      Consideration of Continued RADF Committee Membership

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

21.7      Business Activity Report  - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

21.8      Injune Swimming Pool Management

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

21          Councillor Business

 

 

Closure


Minutes of the General Meeting of Maranoa Regional Council held at Roma Administration Centre on 23 April 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Communications Officer – Amy Rickleman and Lauren Owen Minutes Officer in attendance.

 

AS REQUIRED

 

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Manager Facilities – Tanya Mansfield, Coordinator Planning – David Fermer and Specialist Grants (Council & Community) – Sue Sands.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.01 am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/04.2014/28

Moved Cr Wason                                                           Seconded Cr Newman  

 

That the minutes of the General Meeting (6-09.04.14) held on 9 April 2014 be confirmed, subject to an amendment to the section titled ‘Presentations/Petitions and Deputations’, to note a petition dealt with under item number L.1.

 

CARRIED                                                                                                                      9/0

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/26824

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of February 2014 – March 2014.  

 

Resolution No. GM/04.2014/29

Moved Cr Denton                                                          Seconded Cr Price  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

  • Airport Advisory Committee meeting – 05/03/14
  • Bassett Park Advisory Committee meeting – 18/02/14

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/23972

Subject Heading:                         Naming of New Street

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

A request was received to name a new street created as part of the development at 6 South Street, Roma.

 

Resolution No. GM/04.2014/30

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council name the new road, created as part of the development at 6 South Street, ‘Bottletree Court’.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Technical Officer - GIS/CAD

 Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/6775

Subject Heading:                         Expression of Interest for Regional Arts Development Fund for 2014/15

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local             Development and Council Events

Executive Summary: 

Maranoa Regional Council has been asked to submit an Expression of Interest to Arts Queensland to request funding for the 2014/15 RADF Program.

 

Discussion:

Cr O’Neil commented on the popularity of the program and enquired if Council should consider increasing its contribution.

 

(Acting) Coordinator Local Development and Council Events, Sue Sands, and Cr Chambers advised that the RADF Committee had discussed the matter and are of the opinion that the current contribution is sufficient.

 

Resolution No. GM/04.2014/31

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council approve the submission of an Expression of Interest to Arts Queensland for $30,000 for RADF funding in 2014/15 and include the required contribution of $12,857 in  Council’s 2014/15 budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development and Council Events

 

 

Item Number:                                    13.2

File Number: D14/23919

Subject Heading:                         Mitchell Boat Ramp

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport and Recreation

Executive Summary: 

Maranoa residents have raised the importance of replacing the unsealed boat ramp with a concrete boat ramp on the Maranoa River at Fisherman’s Rest, Mitchell. This would avoid damage occurring to personal equipment and most importantly provide safer and easier access to the water.

 

Discussion:

The Chief Executive Officer (CEO) enquired on planned funding arrangements for the project.

 

Cr Chambers indicated that funding could be provided through the Local Development Officer – Mitchell and Sport and Recreation budget.

 

Cr Newman advised that a large portion of the labour is being donated, resulting in a cost effective project for Council.

 

The CEO requested, through the Acting Coordinator – Local Development & Council Events, that the Local Development Officer – Mitchell and Coordinator – Sport and Recreation provide details of the budgetary arrangements to Councillors.

 

Cr Newman commented on the project as an excellent means of supporting a valued recreational area in Mitchell.

 

Resolution No. GM/04.2014/32

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council approve the installation of a concrete boat ramp at Fisherman’s Rest, Mitchell, subject to funding through a reduction in existing budget allocations, to be identified and circulated to Councillors and formalised as part of the quarterly budget review.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport and Recreation

 

Item Number:                                    13.3

File Number: D14/26370

Subject Heading:                         Negotiated Decision Notice - Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 units) (File: 2013/18679)

Location:                                          Yuleba Taroom Road, Yuleba North QLD 4427 (Lot: 22 SP: 248280)

Applicant:                                         ADAMS + SPARKES Town Planning & Development

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary:  The applicant has submitted a request for a Negotiated Decision Notice under s361(1)(a) of the Sustainable Planning Act 2009, in relation to the Development Permit for Material Change of Use – “Undefined Use”  (Non-resident Workforce Accommodation – 360 units), at Yuleba Taroom Road, Yuleba North QLD 4427.

 

Discussion:

Cr Flynn enquired on the possibility of calculating the amount of money being spent on similar projects throughout the Maranoa, to demonstrate growth in the region.

 

The Director Development, Facilities & Environmental Services advised this should be possible.

 

The Chief Executive Officer suggested that officers could explore how this information might be made permanently available and updated on Council’s website.

 

Resolution No. GM/04.2014/33

Moved Cr Price                                                             Seconded Cr Chambers  

That:

(i)         the request to amend Conditions 4, 7, 8, 16, 23, 24, 26, 31, 45, and 47 is declined;

(ii)        the request to amend Condition 22 is approved;

 

and, that the application now be approved subject to the following amended conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 Units), generally in accordance with the approved plans and documents:

Plan/Document number

Plan/Document name

Date

0001 – Rev B

Reedy Creek Proposed Workers Camp Figure 1: Site Plan

7 June 2013

0002 – Rev A

Reedy Creek Proposed Workers Camp Figure 2: Locality Map

6 June 2013

Map/13/01 – DA01

Proposed Camp Site Plan

31 July 2013

Map/13/01 – DA02

Detailed Camp Site Plan

31 July 2013

Map/13/01 – DA03

Camp Area 1 Site Plan

31 July 2013

Map/13/01 – DA04

Camp Area 2 Site Plan

31 July 2013

Map/13/01 – DA05

Camp Area 3 Site Plan

31 July 2013

Map/13/01 – DA06

Camp Area 4 Site Plan

31 July 2013

Map/13/01 – DA07

Car Parking Layout

31 July 2013

Map/13/01 – DA08

Building Types / Floor Plans & Elevations

31 July 2013

Map/13/01 – DA09

Building Types / Floor Plans & Elevations

31 July 2013

SK1295 – Rev A

Upgrade of Yuleba Taroom Road Intersection

22 October 2013

Version 1

Site Based Management Plan for “Seven Trees” Accommodation Camp

June 2013

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc.) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

Latest Versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Site Works

 

10.   Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

 

Stormwater Drainage

 

11.   On-site stormwater drainage is to be constructed in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

13.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

14.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

15.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

16.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

17.   During construction stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

18.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

 

 

19.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Service Provisions

 

20.   Reticulated sewerage is unavailable to the development site.  All onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

21.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum of 20,000L capacity exclusively for fire-fighting purposes.

 

22.   The development is to be connected to a camp generator room or an alternative electricity supply service.

 

23.   All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access, Roads, Landscaping and Lighting

 

24.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

25.   A sealed access is to be constructed to the property boundary incorporating the widening of the Yuleba-Taroom Road with dimensions as shown on drawing SK1295 Rev A, dated 22 October 2013. 

 

       Note: Outgoing traffic from the site is expected to travel northbound as per the Origin Energy Traffic Management Plan known as the Interim Reedy Creek Traffic Management Plan One Way Route Loop dated 8 July 2013, while such plans are valid.

 

26.   The applicant is to submit an operational works application to Council and gain approval for the required road works and associated drainage in accordance with the CMDG.

 

27.   Roadside guide posts shall be installed to the Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle crossovers and underground drainage works.

 

28.   Internal roads, carparking spaces and driveway areas must be constructed with minimal dust producing materials or sealed.

 

29.   All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

30.   Provide a total of 566 car parking spaces on the site in accordance with the approved plans.

 

31.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

32.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

33.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

34.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

35.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time.

 

36.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

37.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.   The approved development is to be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses and not to pose any health and safety risks to the community.

 

Infrastructure Contributions

 

40.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

41.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Use

 

42.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.   The development is approved to be operated for a maximum period of ten (10) years, starting from the day the use commences.

 

 

44.   Within six months of the use ceasing the site is to be cleared of all temporary structures, waste disposal facilities, internal roads, parking areas and drainage facilities and planted with at least a ground cover of endemic grasses.

 

Amenity

 

45.   The developer is to ensure that the external cladding of the ancillary workers’ accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

No Cost to Council

 

46.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

47.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

48.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when vehicles associated with the operation of the accommodation facility use those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where vehicles of the type used in this activity/use are permitted to travel. The number of accommodation units in the accommodation facility are deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per accommodation unit per day will be paid to Maranoa Regional Council. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the accommodation facility operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.    The payment of the local roads additional impacts charge must be made by the accommodation facility operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The accommodation facility operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved accommodation capacity of the activity/use divided by 4. The maximum approved accommodation capacity of the accommodation facility will be deemed to be the maximum capacity of the accommodation facility listed in the approvals for the site. If the accommodation facility operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the accommodation facility operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the accommodation facility operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the accommodation facility operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use by vehicles associated with the accommodation facility.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the accommodation facility operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The accommodation facility operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the accommodation facility operator and any other relevant parties by consent of the parties. The accommodation facility operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.4

File Number: D14/26574

Subject Heading:                         Submission of Flood Mitigation Projects under Queensland Government's Disaster Mitigation and Resilience Funding

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local             Development and Council Events

Executive Summary: 

Council has the opportunity to apply for funding for Stage 2 projects of the Roma Flood Levee under the Queensland Government’s Disaster Mitigation and Resilience Funding program.

 

Discussion:

The Mayor noted the need to prioritise projects for Stage 2 of the Roma Flood Mitigation Project.

 

The Chief Executive Officer suggested adding this item to the agenda for the next Councillor Workshop.

 

Council briefly discussed costings for a stormwater drainage study for Mitchell and Amby.

 

Resolution No. GM/04.2014/34

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council:

 

1.        Apply for funding under the Queensland Government’s Disaster Mitigation and Resilience Funding program for Stage 2 projects of the Roma Flood Levee (as prioritised at Council’s Workshop scheduled for 29 April), and projects for Mitchell and Amby Flood Mitigation.

 

2.    Authorise the Mayor and the Chief Executive Officer to sign the certification form for the application on behalf of the Maranoa Regional Council.

 

3.   Give consideration to providing a contribution of funds to approved projects if required under the 2014/15 budget.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development and Council Events

 

 

Item Number:                                    13.5

File Number: D14/26718

Subject Heading:                         Material Change of Use to establish Accommodation Units (Two Units) (File: 2013/18803)

Location:                                          13 Major Street, Roma QLD 4455 (Lot 2 on RP74877)

Applicant:                                         Six Mile Building and Construction

Author and Officer’s Title:                 David Fermer, Coordinator - Planning

Executive Summary:

The applicant seeks approval for a Material Change of Use to establish Accommodation Units (Two (2) Units) on land at 13 Major Street, Roma QLD 4455, described as Lot 2 on RP74877. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (21 February 2014 to 21 March 2014).

 

The proposed development is generally consistent with the provisions of the relevant planning scheme, the Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes, and the Urban Area Code.

 

Discussion:

Council discussed the site in relation to flood zones and Stage 1 of the Flood Mitigation Project.

 

The Director Development, Facilities & Environmental Services advised that any new developments in this area must be built 300mm above the defined flood event and that construction of the Stage 1 flood levee is almost complete.

 

Resolution No. GM/04.2014/35

Moved Cr Newman                                                        Seconded Cr Wason  

 

That Council approve the application for a Material Change of Use to establish Accommodation Units (Two (2) Units) on land at 13 Major Street, Roma QLD 4455, described as Lot 2 on RP74877, subject to the following conditions:

 

 

 

 

Preamble

i    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

ii   The relevant planning scheme for this development is the Roma Town Council Planning Scheme 2006.  All references to the ‘Planning Scheme’ and ‘Planning Scheme Schedules’ within these conditions refer to the above Planning Scheme.

iii  Prior to the commencement of use, the applicant shall contact Council to arrange a development compliance inspection.

Use

1.   The approved development is a Material Change of Use to establish Accommodation Units (2 Units) as shown on the approved plans.

2.   All conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing, unless otherwise noted in these conditions.

Approved Plans and Documents

3.   Maintain the approved development - Material Change of Use - Accommodation Units (2 units) generally in accordance with the following approved plans, subject to and modified by any conditions of this approval:

Drawing SD-01 Revision DA1

Prop. Multi Unit Dwellings Structural Drawings Site Locality Plan

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-02 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Site Plan (amended by Council in red)

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-03 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Site Setout Plan

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-04 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Indicative Landscaping Plan

prepared by Bill Robinson Drafting      dated 29/11/13

Drawing SD-05 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Vehicle Swept Path

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-10 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 Floor Plan

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-11 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 Elevations

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-12 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 Elevations

prepared by Bill Robinson Drafting      dated 28/11/13

 

 

 

Drawing SD-20 Revision DA1   

Prop. Multi Unit Dwellings Structural Drawings Units 1 & 2 3-D Views

prepared by Bill Robinson Drafting      dated 28/11/13

Drawing SD-21 Revision P1     

Prop. Multi Unit Dwellings Structural Drawings Site 3-D View

prepared by Bill Robinson Drafting      dated 23/10/13

Document D5  

Capricorn Municipal Development Guidelines – Stormwater Drainage Design Guidelines dated 03/2012

Document D7  

Capricorn Municipal Development Guidelines – Erosion Control and Stormwater Management Design Guideline         dated 03/2012

Document D11 

Capricorn Municipal Development Guidelines – Water Reticulation Design Guidelines            dated 10/2007

Document D12 

Capricorn Municipal Development Guidelines – Sewerage Reticulation Design Guideline        dated 10/2007

4.   All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the Capricorn Municipal Development Guidelines, (v) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Landscaping and Fencing

5.   Landscaping is to be provided as shown on approved drawing Indicative Landscaping Plan SD-04 Rev DA1 prepared by Bill Robinson Drafting Services.  Vegetation is to also include Australian native groundcovers in all beds, in addition to the plants shown on the plan.

6.   Landscaping is to be irrigated during an establishment period of two years, and ground covers should fully cover vegetated areas within one year of planting.

7.   Site landscaping must be fully planted prior to occupation of the dwelling units.

8.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

9.   Screen fencing to a height of 1.8 metres is to be established along the side and rear boundaries of the site, and between the units (and front garden area) sufficient to provide private open space to each unit.

Amenity

10.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

11.  All waste containers shall be shielded from the view of travelling public and neighbours.

12.  Provide a letterbox for each unit at the front site boundary.

Avoiding Nuisance

13.  Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

14.  Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

Erosion Control

15.  All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

16.  Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

17.  Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken immediately, and at no cost to Council.

Provision of Services

18.  All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

19.  Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

20.  The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

21.  Building piers or other building supports are to be located a minimum of 1.5m from the centre line of the sewer main traversing the rear and side of the lot. Any relaxation of this requirement will only be accepted with the written agreement of Council. Any piers agreed by Council to be within the 1.5m zone of influence of the sewer main will require the piers to be placed below the invert level of the sewer main.

22.  The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

23.  The existing water meter and an existing fire hydrant are shown within the proposed driveway entrance.  This infrastructure is to be relocated at the developer’s expense to a suitable location away from the concrete driveway. Contact Council on 1300007662 to complete these works.

24.  The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

25.  If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

26.  All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Stormwater and Drainage

27.  Stormwater run-off from roof and impervious surface areas is to be collected internally and piped generally in accordance with the CMDG to the existing kerb in Major Street adjacent to the site in accordance with a lawful point of discharge.

28.  Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

29.  Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

30.  There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

Flood Mitigation

31.  The defined flood event level (post Stage One levee) at the site is 298.20 metres AHD.  Ground level at the site is 298.00 metres AHD.  Finished Floor Level is required to be 300mm above the flood level, requiring all habitable buildings to be a minimum of 500mm above ground level.

32.  An ‘anti ponding’ pad (150mm peak) is required under each habitable building, with the peak approximately at the centre of the footprint of each building.

33.  The underfloor area of the dwelling units must not impede the free flow of flood waters.

 

Access, Car parking and Manoeuvring

34.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

35.  A 5.5m wide vehicle crossover from Major Street is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

36.  Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

37.  Provide a total of five (5) car parking spaces on the site in accordance with the approved plans.  One (1) space is to be available for visitors.

38.  Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

39.  Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

40.  Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

41.  All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

42.  All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Roadwork

43.  All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

 

 

 

Site works

44.  During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

45.  Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

46.  Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

47.  Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

Environmental Management

48.  The Environmental Protection Act 1994 states that a person must not carry out any activity that causes, or is likely to cause, environmental harm unless the person takes all reasonable and practicable measures to prevent or minimise the harm.  Environmental harm includes environmental nuisance.  In this regard, persons and entities involved in the operation of the approved development are to adhere no their ‘general environmental duty’ to minimise the risk of causing environmental harm to adjoining premises.

Fees and Infrastructure Charges

49.  An infrastructure contribution, in accordance with Maranoa Regional Council’s adopted Infrastructure Charges for the Roma Planning Scheme 2006, of $21,000.00 is payable to the Council.  The stated charge is to be paid prior to commencement of construction.

All infrastructure charges including those associated with Council's Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009, following its amendment by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011.  As required under Section 648F of the Sustainable Planning Act, a separate Adopted Infrastructure Charges Notice is attached.

Complete and Maintain

50.  Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

 

51.  Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

Repair Damaged Infrastructure

52.  The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc.) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s), and at no cost to the asset owner.

No cost to council

53.  Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

54.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

55.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

Latest versions

56.  Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

Application Documentation

57.  It is the developer’s responsibility to ensure that all entities associated with this Development Approval have a legible copy of the Decision Notice and the Approved Plans and Approved Documents bearing ‘Council Approval’

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.6

File Number: D14/26812

Subject Heading:                         Surat State School Parents & Citizens (P&C) Battery Muster Fundraiser

Author and Officer’s Title:                 Cara Cicero, Administration Officer - Waste

Executive Summary: 

Council recently received a letter from Surat State School showing their appreciation for Council’s support of their Battery Muster fundraiser throughout 2013 and seeking further support for their 2014 program. The program has enabled the P&C to raise vital funds to enhance the school’s facilities and provide students with a comfortable learning environment. 

 

Discussion:

Cr Denton advised that as this is an initiative of Surat State School it should not be offered to other schools as a fundraising opportunity.

 

Cr Chambers enquired who is responsible for transporting the batteries, and Cr Newman advised that the school do.

 

Director Development, Facilities & Environmental Services advised that a contractor could collect the batteries directly from Roma.

 

Resolution No. GM/04.2014/36

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council donate all batteries received at Council waste facilities in the Maranoa region towards the Surat State School P&C Battery Muster fundraiser for the remainder of 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Administration Officer - Waste

 

 

Item Number:                                    13.7

File Number: D14/26814

Subject Heading:                         Commerce Roma Request for Financial Support - Visual Merchandising Workshop

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

On 11 December 2013, Council resolved to contribute $1,500 to a visual merchandising workshop through a Regional Services Program funding application (GM/12.2013/21), which is a program of Department of Tourism, Major Events, Small Business and the Commonwealth Games (DTESB).

 

Subsequent to this DTESB has reconsidered the program and has suggested that the funding application (and associated funds) should be devoted to a broader business support program, such as the existing Business Excellence Program which is being run in the Maranoa in conjunction with Department of State Development, Infrastructure & Planning (DSDIP), Commerce Roma, the Western Star and others.  Discussions related to the proposed business support program have commenced and are ongoing; at this stage a finalised plan has not been developed.

 

The business community has indicated that a visual merchandising workshop is still required in the Maranoa. As such, Commerce Roma has requested that the funds originally earmarked for the Regional Services Program funding application are reallocated to support their visual merchandising workshop, scheduled for 27 & 28 May 2014. 

 

Resolution No. GM/04.2014/37

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

1.    Endorse financial support for Commerce Roma’s visual merchandising workshop, subject to the condition that attendance and involvement is promoted to all businesses in the region. 

 

2.    Explore other opportunities with DTESB to implement business support initiatives in the Maranoa (as applicable).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

 

 

  Status Reports

 

development, Facilities & Environmental Services

Item Number:                                    19.1

File Number: D14/26828

Subject Heading:                         Local Builders Group Meeting - 28 March 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Month & Year of Report:                    April 2014

Name of Department:                        Development, Facilities & Environmental Services

Executive Summary: 

A local builder’s group meeting was held on Friday, 28 March 2014 in Roma, to discuss issues that are pertinent to the building industry in the Maranoa. As this was an inaugural meeting, it was also used to delineate the vision for the group.

 

It is anticipated that the meetings will be held on a monthly basis, with the next one scheduled for early May 2014.

 

Discussion:

Council discussed the value of progressing the meetings, given the low attendance at the initial meeting and the possibility of expanding the reach of this group.

 

Resolution No. GM/04.2014/38

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Business Development

 

Cr. Loughnan left the chambers at 9.49 am.

 

The Deputy Mayor assumed the Chair in the absence of the Mayor while he conducted other matters of business.

 

LATE ITEMS

 

Item Number:                                    L.1

File Number: D14/27310

Subject Heading:                         Response to QAUHD - Request for Support for their Recommendations on the Regulation of Minimum Access Features in New Housing

Applicant:                                         Queensland Action for Universal Housing Design

Author and Councillor’s Title:           Cr. Wendy Newman

Councillor’s Recommendation:

That Council does not support this proposal.

 

Discussion:

Cr Newman provided an overview of the report, noting that changes to the Building Code of Australia may have far reaching implications.

 

Resolution No. GM/04.2014/39

Moved Cr Newman                                                        Seconded Cr Schefe  

That Council not support the request received from Queensland Action for Universal Housing Design in relation to minimum access features in new housing and that the reasons be included in Council’s response.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Councillor

 

Cr. Denton left the chambers at 10.02 am.

 

Cr. O'Neil left the chambers at 10.02 am.

 

Cr. O'Neil entered the chambers at 10.03 am.

 

Cr. Denton entered the chambers at 10.07 am.

 

Item Number:                                    L.2

File Number: D14/27197

Subject Heading:                         Request for Dust Solution, Continuation - George St East

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council has received several pieces of correspondence from a resident with a complaint of dust from traffic along George Street East.  The resident’s concerns have previously been addressed by Council at its meeting on 22 January 2014, in which Council determined that it was appropriate to liaise with the resident in order to construct a dust seal in accordance with the Dust Seal Policy adopted by Council 26 June 2013 (GM/06.2013/38).

 

Since this meeting, Council has received further correspondence and had additional contact from the resident, expressing discontent. The resident has advised that they are not prepared to contribute to a dust seal.

 

Discussion:

Council discussed the item at length, noting potential implications of Stage 2 options for the Flood Mitigation Project.  It was suggested that an additional period of traffic counting may also be required.

 

Cr Newman enquired if additional traffic counters had been purchased this year, as they were budgeted for.  Director Infrastructure Services advised he would follow up on the matter.

 

Cr O’Neil suggested that the decision be deferred until further information is gathered on traffic movements and priorities for the Stage 2 flood levee.

 

Cr Price requested a report on the road to the east, with a traffic count attached.

 

 

 

 

 

Resolution No. GM/04.2014/40

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council defer its decision until further information is gathered on traffic movements and Stage 2 options for the Roma Flood Mitigation Project.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.11am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.44am

 

  

CONFIDENTIAL ITEMS

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (f)      starting or defending legal proceedings involving the local government;

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/04.2014/41

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council close the meeting to the public at 10.44 am

 

CARRIED                                                                                                                      8/0

 

Cr Loughnan entered the chambers at 10.50 am.

 

Cr O'Neil left the chambers at 11.14 am.

 

Cr O'Neil entered the chambers at 11.16 am.

 

The Mayor declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Injune Hospital Auxiliary, who applied for a grant under Council’s Community Grants Program (Item C.2).

 

Cr Denton declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Injune Hospital Auxiliary, who applied for a grant under Council’s Community Grants Program (Item C.2).

 

Cr Flynn declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Commerce Roma and PCYC, who applied for a grant under Council’s Community Grants Program (Item C.2).

 

Cr O'Neil declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Commerce Roma, who applied for a grant under Council’s Community Grants Program (Item C.2).

 

Cr Price declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of Wallumbilla Heritage Association, who applied for a grant under Council’s Community Grants Program (Item C.2).

 

Cr Schefe declared a perceived conflict of interest in the following item under the Local Government Act 2009 due to being a member of PCYC, who applied for a grant under Council’s Community Grants Program (Item C.2).

 

In all cases, Councillors were of the view that there were no impediments in them making a decision that was in the broader public interest.

 

 

Resolution No. GM/04.2014/42

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council open the meeting to the public at 11.44 am.

 

CARRIED                                                                                                                      9/0

  

Cr Flynn left the chambers at 11.45 am taking no further part in the debate or discussion.

 

 


Item Number:                                    C.1

File Number: D14/16211

Subject Heading:                         Surat Grain Centre

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council, and its predecessor Warroo Shire Council, has for a number of years (at least as early as 2004) been in negotiations with “Surat Grain”, being a group of corporations Sumlake Pty Ltd, Dapco Grain Pty Ltd, Formosa Grain Pty Ltd, Brynog Grain Pty Ltd, Oakbell Pty Ltd.  The purpose of these negotiations was to develop a lease or leases over the land in Surat which was developed by Warroo Shire Council to encourage the economic development of the Surat region.  The land is currently being used by the companies as a bulk grain handling depot.

 

The purpose of this report was to provide Council with background on the matter and sought approval to formalise the lease between Council and the companies involved.

 

Resolution No. GM/04.2014/43

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council:

 

1.    Enter into a lease until 15 August 2023, with thereafter 10 options for renewal each of 5 years, over Lot 1 on SP154291, Lot 2 on SP193560 and Lot 3 on SP193560 with Sumlake Pty Ltd, Dapco Grain Pty Ltd, Formosa Grain Pty Ltd, Brynog Grain Pty Ltd, Oakbell Pty Ltd trading as Surat Bulk Grains, with the premises to be used as a Bulk Grain Handling Facility and Bulk Grain and Rural Product storage (including storage of fertilisers), with the addition of two clauses as follows:

·         Rent is subject to a minimum payment of $5,000 per annum; and

·         Termination for abandonment as well as non-payment of rent

 

2.    Seek advice from Council’s solicitors to amend minor anomalies such as referring to Warroo Shire Council in the proposed lease document.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

Cr. Flynn entered the chambers at 11.48 am.

 

Item Number:                                    C.2

File Number: D14/26191

Subject Heading:                         Request for subsidy/rates concession

Location:                                          Liverpool Street, Mitchell

Applicant:                                         Mitchell Golf Club Incorporated

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant requesting a subsidy/concession as they are struggling to raise funds to pay the outgoings (including rates) for the operation of the Golf Club.

 

Resolution No. GM/04.2014/44

Moved Cr Schefe                                                           Seconded Cr Denton  

That:

 

1.    The applicant be advised that Council cannot grant a further rates concession at this time, noting the need for consistency across similar organisations, and that available concessions under Council’s adopted Revenue Statement have already been applied (i.e. Community Purposes’ general rate).

 

2.    Council check the access charges and that the water meters are operating accurately.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

Item Number:                                    C.3

File Number: D14/26435

Subject Heading:                         Community Grant Applications

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local             Development & Council Events

Executive Summary: 

The second round of applications under Maranoa Regional Council’s Community Grants program for the 2013/14 financial year have been received and assessed. Council received twenty (20) applications and ten (10) were recommended by the panel for consideration.

 

Resolution No. GM/04.2014/45

Moved Cr Flynn                                                             Seconded Cr Wason  

That Council:

 

1.    Endorse the recommendations of the assessment panel and approve the applications submitted by:

·         Amby Progress Association

·         Injune Community Development Association

·         Injune Hospital Auxiliary

·         Injune Race Club

·         Maranoa Charity Rodeo

·         Maranoa Team Penning

·         Mitchell State School P&C

·         Surat Bowls Club

·         Surat Ladies Bowling Club

·         Wallumbilla Heritage Association

 

2.    Advise the unsuccessful applicants of the outcome.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

 

 

Item Number:                                    C.4

File Number: D14/26735

Subject Heading:                         GLNG FV1 – CIVIL WORKS FOR THE REALIGNMENT OF FAIRVIEW ROAD CH. 0.000KM – 2.400KM INCLUDING UPGRADE OF INTERSECTION AT THE CARNARVON HIGHWAY

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts &      Engineering Services

Executive Summary: 

Council called for a quotation from RoadTek South to carry out work package GLNG-FV1: Realignment of Fairview Road Ch. 0.000km to 2.400km. The proposed works also includes the upgrade of the intersection of the Carnarvon Highway.  RoadTek’s final amended response was received on 3 April 2014.

 

Resolution No. GM/04.2014/46

Moved Cr Denton                                                          Seconded Cr Schefe  

That, subject to concurrent acceptance by Santos and receipt by Council of the GLNG purchase order, Council award Work Package GLNG-FV1 to RoadTek South at an estimated value of $3,918,252 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    LC.1

File Number: D14/26662

Subject Heading:                         Request for quotation  F2014/001 Cleaning Services for Council Facilities

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Quotations were called for Cleaning Services for Council facilities in Surat, Jackson, Yuleba, Wallumbilla, Muckadilla and Mungallala.  Council was asked to consider the quotations received. 

 

Resolution No. GM/04.2014/47

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council defer this item until the General Meeting on 14 May 2014, to allow for the provision of additional information in relation to the tender.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.55am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 May 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor                                                                                       Date

 

 

     


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 1 May 2014

Item Number: 11.1

File Number: D14/30011

 

Subject Heading:                     Fire & Water Festival Mitchell

Classification:                                   Open Access  

Name of Applicant:                          Jane Fenton

Location:                                            Mitchell Qld

Author & Officer’s Title:                 Jane Fenton, Local Development Officer Mitchell

 

Executive Summary: 

The Fire and Water Festival 2010 was delivered by a steering committee consisting of Maranoa Regional Council Staff, School Principals from Mitchell, Mungallala & Dunkeld, Indigenous Elders, Nalingu Aboriginal Corporation, Booringa Action Group, Maranoa Arts Gateway and Dunkeld Pony Club and was heavily funded by Maranoa Regional Council as well as other funding bodies.

 

The previous Local Development Officer Mitchell conducted an Expression of Interest survey in late 2013, to gauge interest from the community in forming a steering committee for a Festival in 2014.   Only one (1) Expression of Interest was received.   Funding currently in the 2013/14 budget for the event could be reallocated to the Amby Progress Association for the Placemaking Garden project, which was not funded through Community Grants due to budget constraints. 

 

Officer’s Recommendation:  

That Council:

1.   Acknowledge that due to lack of community interest and prevailing drought conditions that the Fire & Water Festival not be scheduled for 2014.

2.   Reallocate the $8,000 currently in the 2013/14 budget for the Mitchell Fire & Water Festival to the Amby Progress Association for the Placemaking Garden project, which was not funded through Community Grants due to budget constraints. 

3.   Consider the provision of budget support in future years if warranted by community interest. 

 

Body of Report:

 

The Fire & Water Festival occurred five (5) yearly and was initiated to showcase local produce & talent and commemorate a significant date in the history of Mitchell and the Maranoa Region ie: sesquicentenary of the death of Sir Thomas Mitchell.

 

The festival enabled the people of Mitchell and surrounds to celebrate a weekend of Arts & Culture based activities. The Festival was last held from Friday September 17 till Sunday September 19, 2010.

 

The Festival primarily targeted families however also aimed at uniting people from diverse social backgrounds and community groups to celebrate together. The festival also offered elements of skill development through creative art workshops; including three (3) weeks of school based workshops presented to St Patricks, Mitchell, Mungallala and Dunkeld State Schools which were facilitated by SpinFX.

 

“In the Bin” Film Festival workshops were conducted in Mitchell between September 4-6 2010, where school aged youth from across the Maranoa were given an opportunity of creating and directing their own films. These films were then showcased at the opening night of the Fire & Water Festival 2010.

 

Due to heavy rainfall across the weekend of 17 – 19 September 2010 the event had to be moved from the Rotary Weir parklands to the Showgrounds and the excessive rainfall had a huge impact on attendance numbers.

 

In July 2013 Local Development Officer, Bronwyn Moore conducted a survey within the local community to seek Expressions of Interest to form a steering committee to organise the Festival in 2014. Only one (1) feedback form was received from the Mitchell State School indicating an interest in participating. It is believed that due to the excessive drought in the Maranoa Region, people are time poor and perhaps when the drought is broken this festival should be re-evaluated.

 

The $8,000 currently in the 2013/14 budget for the event could be reallocated to the Amby Progress Association for the Placemaking Garden project, which was not funded through Community Grants due to budget constraints.   The Amby Progress Association requested $8,800 in the last round of Community Grants, however, was not funded due to budget constraints.  Reallocation of funding would allow this project to be completed in this financial year, and would provide immediate benefit to the Amby community.

Consultation (internal/external):

Edward Sims, Manager – Economic & Community Development

Susan Sands, (Acting) Coordinator – Local Development and Council Events

Carol Coonan, Principal, Mitchell State School

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$8,000

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

Edward Sims, Manager - Economic & Community Development  


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 9 April 2014

Item Number: 12.1

File Number: D14/24913

 

Subject Heading:                     Request for Intersection Upgrade for Bus Turnaround Area - Dargal Road and Moorelands Lane

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request for an upgrade of the intersection of Dargal Road and Moorelands Lane to allow for a bus turnaround area.

 

 

Officer’s Recommendation:  

That this request be included in future budget deliberations.  

 

 

Body of Report:

Council has received a request from TransLink for an upgrade of the intersection of Dargal Road and Moorelands Lane. The upgrade is to allow for a bus turnaround area.

 

The Dargal Road section of the P1265 run has been removed and the P362 school bus route has been extended by TransLink to provide students on this route access to the bus service, with the last pickup of this part of the route being at Moorelands Lane.

 

An inspection of this intersection and the intersection of Dargal Road and Hodgson Lane North was completed 11 February 2014. It was observed that the most appropriate location for a bus turnaround point was at the intersection of Dargal Road and Hodgson Lane North. However it remains the preference of the Bus Operators and TransLink that Moorelands Lane be the turnaround location.

 

According to the Austroads Roads Design Vehicles and Turning Path Templates Guide 2013 an area with a radius of 12.5 metres is required for the current school bus to turn in one movement.

 

The current turning radius at the intersection of Dargal Road and Moorelands Lane is approximately 10 metres. Thus the intersection would need to allow for an extra 2.5 metres radius, an approximate area of 180 m2.

 

 

 

 

 

 

 

School Bus Route P362

Location

Intersection Dargal Road and Moorelands Lane

Road Details:

Name:

Dargal Road

Traffic:

40 - 90

Class:

Rural Access - Primary A

Name:

Moorelands Lane

Traffic:

0 - 9

Class:

Rural Access - Secondary

No. of Students:

7 (grades 1-11)

Standards

Adopted standard for rural roads with 0 - 9 VPD is 6m formation and adopted standard for rural roads with 40 - 99 VPD is 8m formation and 7m pavement

Associated Costs

Construction

180

m2

Formation

$13.20

/m2 =

$2,376.00

180

m2

Pavement - 150mm

$15.00

/m2 =

$2,700.00

$5,076.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$18.78

pa

Capital renewal

$49.33

pa

Total

$68.11

pa

Proposed:

Light maintenance grade

1 per 12 months

$29.27

pa

Capital renewal

$76.89

pa

Total

$106.16

pa

Variation:

An annual increase of

$38.05

pa

 

 


Consultation (internal/external):

Oliver Dowd – Coordinator, Workplace Health and Safety

Noel Kerr – Technical Officer, Infrastructure Services

Department of Transport and Main Roads, TransLink Division – Anthony Partridge

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council Policy; Request for Capital Upgrade of Roads

Financial Resource Implications:

Capital Cost of $5076.00 and an increase of $38.05 per annum in maintenance and renewal costs for capital upgrade.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Request Capital Upgrade - Intersection Dargal Road and Moorelands Lane_TransLink

D14/27805

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Request Capital Upgrade - Intersection Dargal Road and Moorelands Lane_TransLink

 


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 17 April 2014

Item Number: 12.2

File Number: D14/27218

 

Subject Heading:                     Request Gravel Upgrade - Corfe Road, Roma

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request for gravel upgrade on Corfe Road, Roma.

 

 

Officer’s Recommendation:  

That this request be included in future budget considerations.  

 

 

Body of Report:

Council has received a request from A W Harden and Dennis Hickey for gravel upgrade on a section of Corfe Road, Roma.

 

This road was inspected 17 April 2014. Upon inspection it was observed that the section of road was in poor condition with 6 metre wide formation. This section is approximately 500 metres in length. A stock route is at the end of Corfe Road and it was observed that there were several tracks leading beyond this point and through the adjoining properties and connecting to the Warrego Highway.

 

The section of Corfe Road is classified as Rural Residential and, although there is no current traffic count data available for this road, it is expected that there could be approximately 10 vehicles per day.

 

The current standard of Corfe Road prior to this section is 6 metre formation and 5.5 metre pavement. This standard has been adopted for Option 2 of the cost estimate.

 

 

 

 

 

 

Option 1: Upgrade to Rural Access - Primary B

 Location

Corfe Road

Road Details:

Length:

0.5

kilometres

 

Properties accessed:

1

Traffic:

<10 VPD

Class:

Rural Residential

Standards

Current:

Rural Access – Secondary

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

6

m wide

 -

0.500

k

Flood immunity

1

year ARI

 

 

 

 

 

 

Proposed:

< Rural Access - Primary B

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

4

m wide

 -

0.500

k

Formation

6

m wide

 -

0.500

k

Flood immunity

1

year ARI

 

 

 

Associated Costs

Construction

0.500

kilometres of

4

 m wide

Pavement - 150mm

 $               15.00

/ m2 =

$30,000.00

$30,000.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$313.00

pa

Capital renewal

$19.80

pa

Total

$332.80

pa

Proposed:

Light maintenance grade

1 per 12 months

$313.00

pa

Capital renewal

$319.80

pa

Total

$632.80

pa

Variation:

An annual increase of

$300.00

pa

 

 

Option 2: Upgrade to match preceding pavement (5.5 m)

Associated Costs

Construction

0.500

kilometres of

5.5

 m wide

Pavement - 150mm

 $               15.00

/ m2 =

$41,250.00

$41,250.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$313.00

pa

Capital renewal

$19.80

pa

Total

$332.80

pa

Proposed:

Light maintenance grade

1 per 12 months

$313.00

pa

Capital renewal

$432.30

pa

Total

$745.30

pa

Variation:

An annual increase of

$412.50

pa

 

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council Policy: Request For Capital Upgrade of Roads

Financial Resource Implications:

Capital Cost of $41,250.00 and an increase of $412.50 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Letter from A.W Harden & Dennis Hickey Re: Condition of Corfe Rd - 31/03/2014

D14/26018

2View

Acknowledgement Letter to Mr Harden and Mr Hickey Re - Request for Gravel Upgrade Corfe Road, Roma

D14/28298

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Letter from A.W Harden & Dennis Hickey Re: Condition of Corfe Rd - 31/03/2014

 


Attachment 2

Acknowledgement Letter to Mr Harden and Mr Hickey Re - Request for Gravel Upgrade Corfe Road, Roma

 

 


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 22 April 2014

Item Number: 13.1

File Number: D14/27557

 

Subject Heading:                     Arts and Culture Policy 2014 - 17

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

 

Executive Summary: 

The Maranoa Regional Council is updating the Interim Arts and Culture Policy document from 2009. The Arts and Culture policy 2014 – 17 is intended to supersede the previous policy document.

 

 

Officer’s Recommendation: 

That Council ratify the Arts and Culture Policy 2014 -17.

 

 

Body of Report:

 

The development of Arts and Culture policy has the capacity to influence a wide range of Council activities. Accordingly Council endorsement of policy is essential to ensure that there is a strong commitment to its integration in planning and can as a consequence secure the best return on Council’s investment.

 

Areas of council’s planning that the integration of the Arts and Culture Policy has influence include the economic activities associated with cultural tourism, festivals, events and local business activity, urban planning and design and the management of local infrastructure assets. The success of these activities is dependent on collaboration across Council departments, such as Community Development, Economic Development, Operations and Facilities. A structured Arts and Culture Policy facilitates the collaboration across Council’s business sections.

 

The key reasons for adopting an Arts and Culture Policy are:

·    An Arts and Culture Policy is pivotal to Council’s role in improving the quality of life of the community.

·    An Arts and Culture Policy acknowledges the diverse cultures and changing forms of expression within communities that make each Council different.

·    Having an Arts and Culture Policy and Strategy assists Council to make the best use of resources and prepares them to take advantage of one-off funding opportunities.

·    A policy framework provides greater certainty and therefore encourages other organisations and levels of government to engage with Council and provide assistance.

An Arts and Culture Policy facilitates a greater understanding and appreciation of diverse cultures and enriches our built and natural environments. The growth of Arts and Culture is integral to the Maranoa’s progress and distinctiveness and needs to be valued, nurtured and developed.

 

Council’s vision advocates for the Maranoa to be developed in a planned manner to enable future generations to enjoy and experience the diverse and distinctive characteristics of our region.

 

This policy provides the framework, direction and actions to further the aims of Council’s vision and shape the Maranoa as a positive and strong community that supports, creates and celebrates art and cultural vitality and diversity.

 

The Maranoa Regional Council has undertaken a comprehensive process of consultation and research in the review of this policy. Community Consultation was sought from Cultural Planning workshops conducted in communities across the region and identified the vision and goal statements for the policy document. Councilors also offered input into the reviewed document in a Council workshop and determined links with the Arts and Culture Policy and the MRC Corporate Plan.

 

This information together with research into industry trends and strategic documents particularly relating to Arts and Culture from other local Government providers has been used to inform the Maranoa Regional Council’s Arts and Culture Policy.

 

Consultation (internal/external):

Cr. Cameron O’Neil             Master Planning, Economic Development, Town Roads, Streets and Parks

Cr. Ree Price                        Tourism, Heritage and Rural Roads

Cr. Wendy Newman            Development, Administration, Property and Legal

Cr. Peter Flynn                     HR, Training, Sport and Recreation, Community Development

Cr. Joy Denton                     Airport and Social Services

Cr. Scott Wason                   Deputy Mayor, Strategic Development and Accommodation

Cr. David Schefe                 Utilities and Engineering Services

Cr. Jan Chambers               Environment, Waste and Pest Management, Finance

Mayor Robert Loughnan    Government, Resources, Floods, Finance and Engagement

Julie Reitano                        Chief Executive Officer

Edward Sims                        Manager – Economic and Community Development

 

Stephen Clark                      Chief Executive Officer – Flying Arts Alliance Inc

Risk Assessment (Legal, Financial, Political etc.):

There is a minor political risk that the Arts and Culture Policy may be considered a general (not specific to any one community) approach to determining priorities for arts and cultural activities.

Policy Implications:

Updated Policy document replaces the Interim Arts and Culture Policy 2009

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Arts and Culture Policy 2014 - 17

D14/27554

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Arts and Culture Policy 2014 - 17

 

 

 

2014 -2017

 

 

 

Corporate Logo.JPG

 

 

 

 

 

Arts and culture policy

 


 

Purpose

The Arts and Culture Policy provides the basis for the provision of art and cultural support by the Maranoa Regional Council.

Vision

The Maranoa is a dynamic, vibrant and welcoming community where our rich heritage and diverse culture is valued and celebrated and the appreciation of and engagement in the arts is an important part of our way of life.

 

This vision, together with Council’s Arts and Culture Policy 2014 – 17, is underpinned by the following key values:

·    Cultural vitality – develop local identity, shared values and a sense of belonging and place

·    Community building – foster wellbeing, connectedness and cohesion

·    Social immersion – promote active participation, engagement and social inclusion

·    Sustainability – build economic, environmental, social and cultural sustainability

·    Diversity – foster cultural diversity, awareness and expression

·    Innovation and creativity – support innovation, diversity and expression

Background

The Maranoa Regional Council has undertaken a comprehensive process of consultation and research in the development of this policy. Community Consultation was sought from Cultural Planning workshops conducted in communities across the region and identified the vision and goal statements for the policy document.

This information together with research into industry trends and strategic documents particularly relating to Arts and Culture from other local Government providers has been used to inform the Maranoa Regional Council’s Arts and Culture Policy.

Scope of the Arts and Culture Policy

The Maranoa Regional Council will adopt a ‘whole of Council’ approach to implement this policy, working across a number of different council teams and facilitating partnership opportunities with various community organisations and key service providers. These include the Art Gallery Committees, Museum committees, art groups, craft groups, the broader community, the region’s youth, seniors groups, Indigenous groups, community organisations, businesses and other key stakeholders.

Policy

The Maranoa Regional Council’s policy priority is to support the broader community to benefit, connect and galvanise the different communities through the partnering and support of Council.

Arts and Culture Goal Statements

The Arts and Culture Policy 2014 – 2017 is underpinned by the following key objectives:

Presentation and appearance

·    The Maranoa region is an appealing and well presented place to live and visit

 

Facilities – spaces and places

·    We have accessible, affordable and appropriate indoor and outdoor spaces and places for engaging with and the appreciation of arts practice, presentation and performance

·    We identify the importance of public art in creating vibrant and attractive places across the region that enhance our public spaces and serves to enriche the character and identity of our communities

 

Participation and Engagement

·    We have opportunities for all members of the community to participate and actively engage in activities, according to their interests, abilities and aspirations

 

History & Heritage

·    We have a strong sense of our heritage and actively protect and conserve our history and distinctive identity

 

Built & Natural Environment

·    We value and protect our natural heritage and manage development in a way that is consistent with our values and sense of place

 

 

Human & Financial Resources

·    Arts and cultural programs are well financially resourced and supported by Council, local business and industry and a skilled, enthusiastic group of workers and volunteers

 

Commemoration and Celebration

·    We acknowledge and celebrate our diverse community and cultural heritage and distinctive way of life

 

Information & Communication

·    We are knowledgeable and well informed about our region and have effective cross-sector and cross-regional communication processes and networks

 

Strategic Planning, resources and infrastructure

The Maranoa Regional Council will:

·    Review existing facilities and plan for future arts and cultural resources and infrastructure which is accessible, affordable and caters to the needs of a growing and changing community

·    Ensure Council’s key strategic documents acknowledge the importance of local arts and culture and the needs and aspirations of a growing and changing community

Responsibility

The Maranoa Regional Council’s Arts and Culture Work Unit will be responsible for implementing and reporting on the actions outlined in the plan. Other Council work units will be engaged as partners or drivers of activity, where common interests are identified and agreed. The approach will focus on partnerships with the support for local arts and cultural groups and practitioners as well as the provision of community based arts and cultural programming.

The Maranoa Regional Council Arts and Culture Action Plan outlines how Council will implement this policy and address the issues identified from community consultation and research. Strategic actions in this plan are prioritised in the Arts and Culture Work Program.

 

Version Control

The Maranoa Regional Council Arts and Culture Policy 2014 - 17 has been developed to supersede the previous 2009 Interim Arts and Culture policy document.

The Arts and Culture Policy is to be reviewed in 2017.

References

This policy has been informed by:

·    The Maranoa Community Plan 2020 – Pathways to our Future

Theme: Community Life – Creative, Proud and Inspiring

·    Local Government Association of Queensland – (LGAQ)

‘Guidelines for writing an Arts and Culture Policy’

(Available: http://lgaq.asn.au; Accessed: 22 April 2014)

 


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 5 May 2014

Item Number: 13.2

File Number: D14/30579

 

Subject Heading:                     Surat Racecourse Amenities

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Tanya Mansfield, Manager - Facilities

 

 

 

 

Executive Summary: 

Council has received a request from the Surat Racecourse User Group seeking further financial assistance towards costs to install an ablution block at the Warroo Sporting Complex.

 

Council has already committed to provide assistance with plumbing and connection of the amenities to electricity.  However the project is experiencing a budget shortfall, and the group has requested Council also fund the cost of stumping, installing steps and slab for steps, and fitting out a bathroom.

 

 

Officer’s Recommendation:  

That Council:-

1.   Support the Surat Racecourse User Group’s initiative to construct a new ablution block at the Surat Racecourse;

2.   Reaffirm its commitment to connect the new amenities to electricity and complete necessary plumbing work;

3.   Undertake and fund the cost of stumping the building on fully adjustable steel stumps, installing supplied steps and slab for steps, and supplying and installing a urinal, shower and toilet into one room.

4.   Reallocate the balance of funds allocated in the Capital Works Budget to the Surat Grandstand Capital Works project, to this project.

 

 

Body of Report:

At Council’s General Meeting held on 28 August 2013, Council considered a request from the Surat Racecourse Users Group for permission and assistance to construct a new ablutions block at the Surat Racecourse Grounds. 

The Surat Racecourse Users Group offered to fund the purchase, delivery and installation of a new amenities block.  Council was asked to provide assistance with plumbing and connection of the amenities to electricity.  Council was also asked to waive the Surat Racecourse Users Group’s previous commitment to contribute $5,000 to concrete works completed at the facility in the 2012/13 year, in recognition of the group’s significant financial commitment to the new amenities. 

Council agreed to the club’s request and the resolution is included below for Council’s information:-

Resolution No. GM/08.2013/01

Moved Cr O'Neil                                                       Seconded Cr Denton  

That Council:

 

Provides permission to the Surat Racecourse Users’ Group to construct a new ablutions block at the Surat Racecourse Grounds on the condition that all building applications are sought and approved;

 

Agrees to support the committee’s initiative by connecting the new amenities to electricity and completing necessary plumbing work;

 

Waives the Surat Racecourse Users’ Group’s previous commitment to contribute $5,000 towards concreting works completed in the 2012/13 financial year.

 

CARRIED      7/0

 

When the Surat Racecourse User Group proceeded with ordering the amenities block, it was determined by the company providing the structure, that an error had been made with the original quote and the company wouldn’t honour the quotation.  The original quote was for $26,000.

 

The group has now purchased a second hand ablution block for $30,000 which has left the group with a budget shortfall and they are unable to fund the cost of installation of the ablutions block onsite.

 

Council has $10,000 allocated in the capital works budget to undertake repair of the Surat Grandstand in the 2013/14 financial year.  Before repairs can take place, the grandstand requires an engineering report to determine necessary structural repairs.  This engineer’s report is still being completed.

 

It is recommended that the $10,000 be reallocated in the capital works budget from the Surat Grandstand Project (located at Surat Racecourse), to installing the amenities block at the Surat Racecourse.  Further funds then be considered for inclusion in the 2014/15 budget to complete necessary repairs to the grandstand as per the recommendations of the engineering report (please note report to still be received).

Consultation (internal/external):

Graham Hancock, Chairperson Surat Racecourse User Group

Risk Assessment (Legal, Financial, Political etc.):

This project is located on a Council controlled sports reserve.

Policy Implications:

The user group is financially contributing $30,000 to the cost of the project.

Financial Resource Implications:

Council contribution:-

Capital Works Budget - $10,000

Balance of costs from Facilities Maintenance Budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Letter from Surat Racecourse User Group

D14/31610

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Letter from Surat Racecourse User Group

 


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 7 May 2014

Item Number: 13.3

File Number: D14/31602

 

Subject Heading:                     Big Rig Enhancement Project

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                            2 Riggers Road, Roma.

Author & Officer’s Title:                 Megan Swords, Coordinator - Tourism

 

Executive Summary: 

The Big Rig Oil and Gas Interpretive Centre was established and opened in Roma in 2002. Since inception, few changes have been made to the site and as such, enhancements are required to ensure that the latest developments in Coal Seam Gas and Liquefied Natural Gas are presented in an up to date and impressive interpretive display.

 

The master planning phase of the enhancement project was completed in early 2013 by Pacific Southwest Strategy Group (PSWSG) and the results can be found in the Big Rig Master Plan, May 2013. Further, a condensed version of their findings was compiled to clearly outline the short and long term goals for the project moving forward (Big Rig Enhancement Report – Project Inception).

 

The overall Big Rig Enhancement Project (completed in May, 2013) has been split into two phases:

1.   The short to medium term deliverables that relate to general maintenance and upgrades to displays & content.

2.   Deliverables that relate to the implementation of the long-term vision for the site through establishing (all or components of) the following:

a)   Educational facilities (possible partnership with educational institutions and/or industry organisations to dispel the myths about the CSG industry)

b)   CSG industry hub (training, accreditation, medical etc)

It is anticipated that the entire project (proposed by PSWSG) will be conducted over a period of 5 years and will cost approximately $4.8 million. All funding will be contributed from the local, state & federal governments and the resource sector to be sought by Council.

 

 

 

 

 

Officer’s Recommendation: 

That Council resolve to:

1.   Adopt the Big Rig Master Plan for Maranoa Regional Council – May 2013 presented by Pacific Southwest Strategy Group as the primary document guiding the direction for the enhancement of Roma’s Big Rig

2.   Lobby for and seek external funding for the completion of the longer term strategies, as set out in the Big Rig Master Plan for Maranoa Regional Council – May 2013.

3.   Endorse the Big Rig Enhancement Report – Project Inception document as a condensed version of the Big Rig Master Plan for Maranoa Regional Council – May 2013, to guide the short term priorities for the Big Rig Enhancement project as budget becomes available.

 

 

 

Body of Report:

The Big Rig Oil and Gas Interpretative Centre was established in Roma, to pay homage to the extensive history of oil & gas exploration in the region. The site was first utilised for this purpose in 1990, when the complex consisted of a Visitor Information Centre (VIC), drilling rig and small museum. The successful attainment of a Heritage Trails grant allowed the site to be developed to its current form; this project was completed and subsequently opened by the Duke of Edinburgh, in March 2002.


Since inception, the interpretative displays and content contained within the Oil Patch and Night Show has remained largely unchanged. There is opportunity for the centre to be upgraded to reflect the latest developments in the Coal Seam Gas (CSG) & Liquefied Natural Gas (LNG) industries, to ensure that the Centre receives the repeat visitation that it requires to be sustainable in the long term. 

 

The master planning phase of the project was completed by Pacific Southwest Strategy Group – Richard Elliot (PSWSG) and the results can be found in the Big Rig Master Plan, May 2013 (attached).

The Big Rig Enhancement Report – Project Inception was produced as a condensed version of Big Rig Master Plan, May 2013 to succinctly outline the goals and future direction for enhancements to the complex, pending financial support from within Council, State and Federal Governments and from the Resource sector.


The overall Big Rig Enhancement Project (completed in May, 2013) has been split into two phases:
The short to medium term deliverables that relate to general maintenance and upgrades to displays & content.

3.   Deliverables that relate to the implementation of the long-term vision for the site through establishing (all or components of) the following:

c)   Educational facilities (possible partnership with educational institutions and/or industry organisations to dispel the myths about the CSG industry)

d)   CSG industry hub (training, accreditation, medical etc)

Phase 1: Short Term Deliverables (years 1 and 2)

 

Item

Description

Estimated Cost

Signage

·    Internal & External

·    Maintenance of existing signage

·    Identification of centre requirements and installation of new signage

$129,000

Oil Patch Exhibit

·    Seating and shade (maintenance and installation)

·    Update story board panels

·    Journey Through Time – outdated and requires overhaul

·    Content to reflect CSG industry developments

$352,000

Night Show

·    Production of new Night Show to reflect CSG industry developments

·    Overhaul seating area

·    Construction of all-weather awning and gas heating

·    Disability access

$227,000

Indoor Theatre

·    Upgrade seating and audience space

·    Disability access

·    Installation of reverse-cycle air conditioning

·    Install new AV equipment

$334,200

NOGI Building

·    Complete post-flood restoration of NOGI building

·    Installation of work stations (incl. desk top and lap top computers)

$187,000

Provision of new services at the Big Rig

·    Field tours to gas rigs and pipelines

·    Attract local companies to utilise the facilities at the NOGI building

·    Oral history collection

·    Regional tour hub

 

(Big Rig Enhancement Report – Project Inception, page 5)

 

It is estimated that these upgrades in year 1 and 2 would total approximately $1.2 million.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Phase 2: Long-Term Deliverables (years 3 +)

 

Item

Description

Car park

Enlarge car park by 32 car and trailer spaces

Reconfiguration of main building layout

As per plan outlined in Attachment B, it has been recommended that the internal space of the main building be reconfigured in order to improve visitor traffic flows and operational efficiencies.

NOGI building

·    Partnership with educational institution or industry group to utilise the facility

·    Development of meeting rooms, field offices and work labs (including video conferencing capability)

·    Archive and research area to be relocated to demountable building with humidity control and new storage area

New Services

·    Short Film Festival

·    Construction of a temporary exhibition space

·    Promotion of the Big Rig as a multi-purpose training venue for industry / RTO’s.

·    Additional tour loops ( gas fields, dinosaur trails etc.)

                                           (Big Rig Enhancement Report – Project Inception, page 6)

It is anticipated that the entire project (proposed by PSWSG) will be conducted over a period of 5 years and will cost approximately $4.8 million. All funding will be contributed from the local, state & federal governments and the resource sector and sought by Council.

This project presents a fantastic opportunity for the domestic oil & gas industry to promote the benefits of these major projects to the general public, by outlining their environmental protection standards and technological research & development. Investment in the complex could potentially be more effective than other community engagement activities as the Big Rig could be promoted as a ‘one stop shop’ for those who desire more information on the industry.

 

The Big Rig complex is now in its twelfth year of operation and as one of the premier tourist attractions in south-west Queensland, it is paramount that this facility is upgraded to ensure its relevance for both international and domestic visitors.

 

Moving forward, it is requested that Council endorse the Big Rig Master Plan for Maranoa Regional Council – May 2013 and subsequent Big Rig Enhancement Report – Project Inception in order to seek and lobby for funding opportunities, while also guiding the direction for short term enhancements, with available financial resources.

Consultation (internal/external):

Ed Sims, Manager – Economic & Community Development

Ryan Gittins, Specialist – Economic Development

Stakeholder Ideas Workshop facilitated by PSWSG, late January 2013 (details outlined in Big Rig Master Plan for Maranoa Regional Council – May 2013)

Visitors and Residents Survey facilitated by PSWSG, March 2013 (details outlined in Big Rig Master Plan for Maranoa Regional Council – May 2013)

Big Rig Steering Committee consultation meeting 2/8/12 

Council Workshop- May 29, 2013 facilitated by Richard Elliot, PSWSG

 

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(b) To operate and maintain Council’s regional tourism facilities in an efficient manner and to an acceptable standard for the enjoyment of residents and visitors.

Supporting Documentation:

1View

Big Rig Enhancement Report - Project Inception

D14/31633

2View

Big Rig Enhancement Report (16 April 2013)

D13/14055

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Big Rig Enhancement Report - Project Inception

 










Attachment 1

Big Rig Enhancement Report - Project Inception

 


Attachment 1

Big Rig Enhancement Report - Project Inception

 



Attachment 2

Big Rig Enhancement Report (16 April 2013)

 









































Attachment 2

Big Rig Enhancement Report (16 April 2013)

 





Attachment 2

Big Rig Enhancement Report (16 April 2013)

 








































Attachment 2

Big Rig Enhancement Report (16 April 2013)

 





Attachment 2

Big Rig Enhancement Report (16 April 2013)

 


Attachment 2

Big Rig Enhancement Report (16 April 2013)

 






Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 7 May 2014

Item Number: 13.4

File Number: D14/31729

 

Subject Heading:                     Council Submission to Agricultural Competitiveness Issues Paper - 17 April 2014

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Ryan Gittins, Specialist - Business Development

 

Executive Summary: 

In accordance with Council’s input at the Workshops of 2 & 8 April 2014, a response to the Federal Government’s Agricultural Competitiveness Issues Paper was submitted on 17 April 2014.

 

Council’s retrospective approval of this submission is sought.

 

 

Officer’s Recommendation:  

That Council retrospectively approve the submission to the Federal Government’s Agricultural Competitiveness Issues Paper (as attached) .

 

 

Body of Report:

As per Executive Summary.

Consultation (internal/external):

Council Workshops – 2 & 8 April 2014

Ed Sims, Manager – Economic & Community Development

 

Jo Sheppard – Toowoomba & Surat Basin Enterprise

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(a) To proactively identify and encourage actions which facilitate the sustainable development of the regional economy.

Supporting Documentation:

1View

Maranoa Regional Council - Submission to Federal Government's Agricultural Competitiveness Issues Paper (17 April 2014)

D14/27081

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Maranoa Regional Council - Submission to Federal Government's Agricultural Competitiveness Issues Paper (17 April 2014)

 



























Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 26 March 2014

Item Number: 13.5

File Number: D14/20782

 

Subject Heading:                     Santos Water Flowline

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

Santos QNT Pty Ltd has requested Council enter into a Conduct and Compensation Agreement over Kia Ora West Stock Route, Mansfield Road, Baffle West Qld, ID number U709BUNG01 for the purpose of constructing two Water Flowlines.

 

 

Officer’s Recommendation: 

That Council enter into the CCA with Santos subject to the successful resolution of the following:-

(a) Council be paid the Construction Compensation amount;

(b) Santos pay Council’s legal fees in accordance with the provisions of the Petroleum and Gas (Product and Safety) Act 2004.

 

Body of Report:

Santos has offered Council a one-off payment of $2,500 excluding GST (if applicable) as Construction Compensation for each of the Kia Ora West Stock Route Flowlines. The Flowlines are to be constructed over the Kia Ora West Stock Route, North West of Injune. This means that Santos’ entire obligation to compensate for the duration of the new Flowline will be met by the one-off payment of $2,500 each.

 

Consultation with Kay Crosby, Manager Environmental Health, Compliance & Waste advised that the stock route although classed as unused, was used in early 2014.

Consultation (internal/external):

Brendan McGrath – McInnes Wilson Lawyers

Kay Crosby - Manager Environmental Health, Compliance & Waste

Risk Assessment (Legal, Financial, Political etc.):

Council has similar arrangements in place in other locations with Santos.

Policy Implications:

Santos currently has other Conduct and Compensation Agreements with Council.

Financial Resource Implications:

Council will receive some compensation from Santos for the easement.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Santos Conduct & Compensation Agreement - Flowlines

D14/20887

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Santos Conduct & Compensation Agreement - Flowlines

 



Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 7 May 2014

Item Number: 13.6

File Number: D14/31726

 

Subject Heading:                     RSPCA Million Paws Walk 2014

Classification:                                   Open Access  

Name of Applicant:                          Maranoa Vets

Location:                                            Parklands in Bungil Street adjacent to Adungadoo Walk, Roma

Author & Officer’s Title:                 Vincent(Vince) Stephens, Specialist - Environmental Health & Waste

 

Executive Summary: 

Maranoa Vets have coordinated and organised the RSPCA Million Paws Walk 2014 in Roma on Sunday 18th May 2014 and have requested assistance from Council personnel.

 

 

Officer’s Recommendation:  

That Council approve: -

 

1.   The use of the Parklands located on Bungil Street Roma, adjacent to Adungadoo Walk for the assembly base of Million Paws Walk 2014;

2.   The donation of three (3) Dog Registrations to the value of $54.00 per registration, for the 2014/15 financial year as prizes for the dog events.

 

 

Body of Report:

Maranoa Vets are conducting the RSPCA Million Paws Walk 2014 in Roma on Sunday 18th May 2014 as part of the National Million Paws Walk Program.  The Million Paws Walk is the major fundraising event for the RSPCA.

 

The event program consists of: -

 

8:30am           Registration

9:00am           Participation in event activities

10:00am         The Walk – 4 kilometre & 2 kilometre

11:00am         Dog events

12:00pm         Close

 

In conducting Million Paws Walk, Maranoa Vets have asked Maranoa Regional Council for assistance comprising of: -

·    The use of the Parkland in Bungil Street Roma, adjacent to Adungadoo Walk as the base for the Million Paws Walk;

·    The use of Council controlled land to complete a four (4) kilometre and a two (2) kilometre walk for all participates;

·    Donation of prizes for the events; (recommend three free dog registrations in the financial year of 2014/15); and

·    The provision of an information stall at the event.

 

It is recommended that Council support the event by allowing the use of the parkland in Bungil Street Roma, together with the proposed walking circuits and three dog registrations for the 2014/15 financial year to the value of $54.00 each registration.

 

Consultation (internal/external):

Kay Crosby – Manager Environmental Health, Compliance and Waste

Damian Bougoure – Co-ordinator Environmental Health

Konrad Crawford – Co-ordinator Parks & Gardens

Jo Hansen – Owner Maranoa Vets

 

Advised only (conflict of interest)

Rob Hayward – Director Planning Facilities and Environment

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Compliance with Local Laws – Undertaking a prescribed activity on Council controlled areas and roads

Financial Resource Implications:

The donation of three (3) dog registrations for the 2014/15 financial year.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste


Maranoa Regional Council

    

General Meeting -  14 May 2014

Officer Report

Meeting: General  14 May 2014

Date: 8 May 2014

Item Number: 13.7

File Number: D14/31968

 

Subject Heading:                     Endorsement of Projects to be Submitted for Funding Under Local Government Grants & Subsidies Program

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

 

Executive Summary: 

The 2014/15 Round of Local Government Grants & Subsidies is now open.  Councils are invited to submit applications for funding from the areas of water, sewerage, community, crime prevention, economic development and tourism.  Council endorsement is sought for the four projects which were prioritised by Council at the workshop on 7 May.

 

Officer’s Recommendation: 

That Council submit applications under the 2014/15 Round of Local Government Grants & Subsidies Program for four projects, and authorise the Mayor and Chief Executive Officer to sign the certification form. 

The projects to be submitted are:

1.   Stage 2 Injune combined Washdown/Potable Water Facility.

2.   Stage 2 Roma Potable Water Facility.

3.   Big Rig Night Show Upgrade.

4.   Yuleba Service Centre.

 

Body of Report:

The Department of Local Government has opened the 2014/15 round of Local Government Grants & Subsidies Program (LGGSP) funding.    Applications are due on 29 May 2014, with announcements expected in June.

 

The program has $8.77M (down from $14.59M in 2013/14) available for eligible projects, and will provide up to 40% of eligible project expenditure.  Projects must be ‘shovel ready’ and able to be delivered within 12 months of the funding agreement.

 

The LGGSP aims to provide funding assistance to eligible applicants to enable them to deliver priority infrastructure that meets the identified need of their communities.  This refers to projects which are at an advanced stage of planning or design, are ready to commence, have Council commitment to fund the remainder, and are identified as a priority ie they should already be in the 2014/15 budget.

 

Queensland Councils are invited to submit applications for funding from the areas of water, sewerage, community, crime prevention, economic development and tourism. 

 

At the workshop on 7 May, Council identified the following projects to put forward for funding in order of priority: 

 

1.   Stage 2 Injune - combined Washdown/Potable Water Facility.  Upgrade to the control room, safety improvements to truck turnout and drainage.  Budget $250,000 (40% = $100,000)

 

2.   Stage 2 Roma - potable Water Facility.  Asphalt seal of the facility and drainage works to make an all weather facility.   Budget $500,000 (40% = $200,000)

 

3.   Big Rig Night Show Upgrade.  Concreting the tiered seating area, replace retaining walls and installing new seats with backrests (to ensure that patrons can watch the show in comfort).  Budget $90,000 (40% = $36,000).  This project would commence in November after the tourist season.

 

4.   Yuleba Service Centre – redevelopment of existing Yuleba Admin Centre to be a one-stop shop for the community including library (increasing library hours from 1 to 5), Post Office and Council customer service centre.  It will also include the revamp of the community meeting room at the back of the building.   $120,000 is already in the 2013/14 budget, however, the cost of the project is expected to increase on approval of the final detailed design from Struxi.  (40% = $100,000). 

 

It has been stressed by the Department that there is only $8.77M in this round, which is open to all councils in Queensland.  Councils should take this when considering how many applications to submit.

 

Consultation (internal/external):

Damon Meadows, Senior Advisor, Southern Region, Department of Local Government, Community Recovery and Resilience

Troy Pettiford, Manager – Water, Sewerage & Gas, Maranoa Regional Council

Sam Thrupp, Manager – Customer Service Facilitation, Maranoa Regional Council

Ed Sims, Manager – Economic & Community Development, Maranoa Regional Council

Directors, Maranoa Regional Council

Councillors – Workshop 7 May 2014

 

Risk Assessment (Legal, Financial, Political etc.):

Council will be required to enter into a contract with the State Government, which will require projects to be delivered within 12 months of signing the agreement.

Policy Implications:

Nil

Financial Resource Implications:

Receiving funding for these priority infrastructure projects will reduce the impact on ratepayers, and enable Council to re-allocate funds to other projects.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.12(a) To distribute allocated Council funds to community organisations in a fair, equitable and efficient manner to address identified community need.

Supporting Documentation:

Nil

Report authorised by:

Edward Sims, Manager - Economic & Community Development