Description: Maranoa Logo Process

 

BUSINES PAPER

 

General Meeting

 

Wednesday 14 November 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 9 November 2012

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development & Environmental Services)

 

Officers:                                                  Miss Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on November 14, 2012 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  14 November 2012

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  26 October 2012

 

4            Business arising from Minutes

 

5            On the Table

5.1         Memorandum of Understanding - Darling Downs South West Queensland Medicare Local

Prepared by:      Tony Klein, Director -  Community & Corporate Services

Attachment :       MOU - DDSWQML/MRC  

 

6            Presentations/Petitions and Deputations

6.1         Presentation - Roma Menshed                                                10.00am

Representatives of the Roma Menshed will be in attendance to provide Council a presentation of items made at the local Menshed.

 

6.2         Healthy catering food options                                                 12.30pm

Roma catering firms accredited under the “Healthy Catering Guidelines” will be showcasing healthy food options during lunch break.

 

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      Injune District Tourism Association - Request For Construction Of New Caravan Park

Prepared by:      Ryan Gittins, Business Development Facilitator

Attachment :       Injune District Tourism Association - Request for construction of new caravan park

10.2      Councillor attendance at upcoming conference

Prepared by:      Kelly Rogers, Coordinator- Executive Services

 

11          Community Services

11.1      Local Government Grants Program Extended to Include Flood Infrastructure

Prepared by:      Susan Sands, Coordinator - Grants

11.2      Eligible Projects Identified Under Royalties for Regions Program Proceed to  Business Case

Prepared by:      Susan Sands, Coordinator - Grants

11.3      Local Government Grants and Subsidies Program

Prepared by:      Susan Sands, Coordinator - Grants

11.4      Applications for Regional Australia Development Funding

Prepared by:      Susan Sands, Coordinator - Grants

 

12          Corporate Services

12.1      Sale of Land Wallumbilla

Prepared by:      Tanya Mansfield, Manager - Property, Legal & Enterprise Risk

Attachment :       6 May Street Wallumbilla

12.2      Financial Sustainability Report for the period to 31st October 2012

Prepared by:      Alan Marchant, Manager- Finance

Attachment 1:     Monthly Report - INCOME EXPENDITURE STATEMENT 31ST October 2012

Attachment 2:     MONTHLY REPORT -BALANCE SHEET 31ST October 2012

Attachment 3:     MONTHLY REPORT -PROGRAM YTD FIGURES - 31ST OCTOBER 2012

 

13          Infrastructure

13.1      Injune Airport - External Funding Request

Prepared by:      Barry Omundson, Director - Infrastructure Services

Attachment 1:     Injune Airport - Letter to Santos - Request for Funding

Attachment 2:     Injune Aerodrome Rehabilitation - Operations Concept Design

Attachment 3:     Injune Airport QS 30m wide Runway -Schedule of Unit Rates

Attachment 4:     Injune Aerodrome Upgrade - Programme

Attachment 5:     Cashflow chart - Injune Aerodrome Upgrade

Attachment 6:     Letter from ACG Australia - Update of existing concept Injune Aerodrome

13.2      Pickanjinnie North Road Affected by Santos GLNG Traffic

Prepared by:      Peter Weallans, Manager -  Construction & Maintenance

13.3      Infrastructure Depot Upgrade

Prepared by:      Barry Omundson, Director - Infrastructure Services

 

14          Commercial Business

 

15          Planning & Environment

 

Status Reports

 

16          Executive Services

 

17          Community Service

 

18          Corporate Services

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

22          Confidential Items

 

23          Confidential Items

23.1      Supplementary Report: Roma Flood Study and Mitigation Project - Impact of Flood Mitigation on over Floor Flood Inundation

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

23.2      Delivery of Council's Road Maintenance, Construction and Flood Delivery Programs

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

23.3      Mungallala Memorial Hall Management

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

23.4      Request for garbage service charge to be removed from rates notice

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.

23.5      Regional Arts Development Fund Applications from Round 2, 2012/13 Financial Year

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

23.6      Roma Multi Purpose Sporting Precinct

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

23.7      Roma Saleyards Development Opportunities

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

23.8      Material Change of Use - Undefined Use (250 Unit Accommodation Village)

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

24          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 October 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting, with Deputy Mayor W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Chief Executive Officer – Julie Reitano, Corporate Communications Officer – Jane Frith and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, Director Infrastructure – Barry Omundson, Manager Property, Manager Utilities – Troy Pettiford, Manager Legal & Enterprise Risk – Tanya Mansfield.

 

GUESTS

 

Gallery members were in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.06am.

 

APOLOGIES   

 

Resolution No. GM.328.12

Moved Cr Chambers                                                     Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Flynn & Cr. Schefe for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM.329.12

Moved Cr Chambers                                                     Seconded Cr Newman  

 

That the minutes of the General Meeting (18-10.10.12) held on 10 October 2012 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Two petitions were received and tabled with Council as part of an Officer’s Report.

 

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/31704

Subject Heading:                          Local Government Remuneration and      Discipline Tribunal - Maranoa Regional                       Council Submission

Author and Officer’s Title:                Tony Klein, Director Community & Corporate Services

 

Executive Summary: 

The Local Government Remuneration and Discipline Tribunal make an annual determination of the remuneration payable to Mayors, Deputy Mayors and Councillors based on Council categories.  A proposal for re-categorisation has been submitted to the Tribunal on behalf of Maranoa Regional Council.  Council’s endorsement of the submission was sought.

 

Resolution No. GM.330.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council endorse the submission to the Local Government Remuneration and Discipline Tribunal.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Community & Corporate Services

 

Item Number:                                   10.2

File Number: D12/33482

Subject Heading:                          2012 Christmas Closure Of Administration         Centres

Author and Officer’s Title:                Donald  Wells, Manager- Human Resources

 

Executive Summary: 

Council has previously resolved to close Maranoa Regional Council’s Infrastructure Services, Surat, Injune, Mitchell, Yuleba and Roma Administration offices, along with Council’s Libraries, Surat Child Care Centre and Neighbourhood Centre over the period between Christmas and New Year. There are two objectives behind closing the Administration Centres and Libraries, the Child Care Centre and Neighbourhood Centre.  The first is Work-Life Balance, by recognising the special meaning of Christmas, and the second is to allow employees sufficient travel time over the Christmas period.  It was proposed that this practice continue for the upcoming Christmas/New Year period.

 

 

 

Discussion:

Cr. Denton requested confirmation be obtained outlining provisions for Council maintaining the HAAC service during the recommended Christmas Closure timeframes.  Council agreed with this approach and it was determined that the matter should lay on the table pending further clarification.

 

A “Mover” and “Seconder” for the recommendation  was called for by the Mayor and recorded below, however no vote was taken on the matter at that time.

 

Moved Cr O’Neil                                                           Seconded Cr Wason  

That Council endorse a Christmas & New Year closure of Council’s Administration Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, from close of business Friday 21 December 2012 to Tuesday 1 January 2012, inclusive, with a resumption of normal Council functions on Wednesday 2 January 2013;

 

And;

 

That the Chief Executive Officer communicates the Christmas closure to Council Employees and Rate Payers, Customers, Clients and the General Public.

 

NO VOTE TAKEN

 

Action:

That the matter lay on the table for discussion at a later point during the meeting pending further invesigation of potential impacts to the HAAC Service provided by Council.

 

 

 

Item Number:                                   10.3

File Number: D12/35001

Subject Heading:                          Petition from Jackson & Yuleba Districts to     the charge of $186 being levied on Rate                   Notices

Location:                                          Jackson & Yuleba localities

Applicant:                                         Multiple residents

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Two (2) petitions were received from residents of Yuleba, Jackson and Districts,  opposing the introduction of a Council levy for the 2012/13 financial year of $186.00(in total/$93 for each round of rates notices), in support of the financial contribution required for the construction of a ten bed Multi-purpose Health Service facility in Mitchell.    A letter and e-mail were also tabled.

 

Discussion:

Council requested that clarification be circulated to the community confirming that the total charge for each assessment is $186 ($93 for each round of rates notices).

 

Resolution No. GM.331.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council receive and note the petitions, letter, e-mail and supporting comments from the following residents:

 

V M Aldridge, G A Langton, B Alding, L Brown, H Johansen, E Robinson, K Salt, M & B Patch, R Sedgwick, F Herbener, E D Park, B Leahy, M H & M O Schwarz, G Tighe, L Lisle, R Lisle, N Bertolotti, R Ritchie, G Ogden, B Badgery, A Swan, J Burns, C Walters, T Sorley, J Beck,       G Carter,  G Griffith, J Houston, E Spence, E Rogers, C Clark, M Markey, L Markey, R Markey, A Cheers, S Phelps, P Cheers, S Potter, S Rayner, R Sinnamon, R Lawton, P Douglas, M Douglas, S Manns, B Sinnamon, S Elliott, J Elliott, K Herbener,  L Swan, L Thehu, A Carter, T Bassett, J Walker, K Pearce, W Green, P Herbener, S Kneebone, W Orr, P Buchholz, G Ginich, T Harland, A Sedgwick, D Peters, D Sedgwick, P Sedgwick, R Benech, A Cheers, P Leahy, B Leahy, B Sinnamon, S Sinnamon, M J Hindman, K & B Pearce, B McLoughlin, J Little, B Evans, W Hughes, R K Smith,  D J Smith,J Wells, M Ward, K Herbener, L Swan, L Thehu, A Carter, T Bassett, J Walker, K Praria, W Green, P Herbert, S Kneebone, W Orr, P Buchholz, G Ginich, T Harland, K Bradley, D Claydon, L Zellers, R Harvey, G & B Beissed, D Anderson, L Proud, J Freeman, E Gordon, L, Dooley, W Herbener, N Walsh, C Chambers, K Rowbotham, J Spence, M Cookson, R Constantino, I Ellis, G Ellis, K Hibbs, S Miller, P Nicholls, R Mitchell, J Harland, J Harland, S Benson, P Masson, T Harland, T Bell, T Harland, M Klein, M Ramage, L Jackson, P Willett, M Escreet, D Price, J Murphy, D White, B Langton, M Murphy, B Masson, R Lin, K Cleland, H Middleborough, L Kadel, M Guest, C Meechan, F McLennan, C Stafford, C M Irwin, A Weeks, D Allwood, R White, M Law, F & J Seawright, N Hobbs, N Price, J Kuzma, C Stafford, T Hennessy, S Wilson-Kuhbauch, L Yates, L Jones, W Gohanssen, G Harland, D Hibbs, S Little, J Little, B Little.   Letter from B Purcell.   E-mail from K Hibbs.

 

(Please note that the names of petitioners have been transcribed directly from the hand written documentation received.  Whilst every attempt has been made to accurately transcribe spelling of individual names, some errors may have  inadvertently occurred during translation).

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

MAYORAL MINUTE

 

One of the most contentious issues that has arisen from the 2012/13 Budget is without a doubt the announcement of a separate levy to pay for the construction of a ten bed Multi-Purpose Health Service facility in Mitchell.

 

This one-off levy of $186 for the year ($93 for each round of rates notices) will be included in every rates notice issued for the 2012/13 financial year.

 

I have in the past said and continue to support my initial observations that local government does not have the capacity to manage aged care services.  The Maranoa Retirement Village (MRV) is only managed by our Council as it was a service inherited from the former Booringa Shire during amalgamations.

 

The MRV housed residents from across the entire region, with 32.1 percent of residents over the last two years coming from areas other than Mitchell and its’ surrounds.

 

Council investigated many avenues in an attempt to secure a service provider to fund and take over management of the Maranoa Retirement Village to keep it operating; however a lack of financial viability due to a significant operating loss of hundreds of thousands of dollars per year resulted in our lack of success in finding a provider and ultimately our reasoning in closing the facility.

 

In the face of this decision, and after an overwhelming response from the entire Maranoa community at the prospect of MRV’s closure, Council in consultation with the Maranoa Retirement Village Auxiliary Sub-Committee (MRVASC), initiated a survey seeking community opinion.

 

The survey was put to the community following negotiation with the Maranoa Retirement Village Auxiliary Sub Committee (MRVASC) on the specific wording, with several changes having been negotiated successfully by the MRVASC.

 

Survey results showed residents clearly supported the proposal for Council to fully fund the project through either a rating scheme or through the delaying of some projects.

 

Of the survey sample, 74 per cent indicated their support for this approach. It is with this support that Council resolved to assist the MPHS project.

 

All funds from the levy will go directly to the project and equate to 50 per cent of the total project cost of $2.7 million. The remaining $1.35 million will be funded by Council, along with the Maranoa Retirement Village Auxiliary and Santos as part of the handover.

 

This decision has meant that the commencement of other much needed capital works projects will not be deferred and Council will no longer need to accommodate the loss of substantial funds each year through the provision of aged care in Council’s general rates.

 

In closing, I note that a report will be considered by Council on the matter of the existing bed licences. On a personal note, I strongly encourage and support the retaining of the MRV bed licences within our region to accommodate the needs of our aged community.

 

 

Subject Heading:                          PREPARATION OF a DRAFT “frequently asked        questions” (FAQ) document in RELATION TO            Council’s introduced  levy for the 2012/13          financial year

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Having regard to the petitions and formal and informal feedback received by Council, the Chief Executive Officer presented Council with a draft “FAQ” document, proposed for circulation to the community, to assist in answering many of the questions raised with Council.  It aims to provide additional background to Council’s decision to introduce the MPHS levy in support of raising funds for construction of a ten (10) bed Multi-Purpose Health Service facility in Mitchell.

 

 

Discussion:

Council sought confirmation that the document would clarify that the total annual fee for each assessment is $186 ($93 for each round of rates notices).

 

Resolution No. GM.332.12

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council endorse the release of a “Frequently Asked Questions” (FAQ) document to answer a number of questions raised by residents in response to the introduction of the ‘One Off’  MPHS levy for the construction of a ten (10) bed Multi-Purpose Health Service facility in Mitchell;

 

And;

 

That Councillors provide feedback to the Chief Executive Officer on additional inclusions / amendments prior to its’ formal release.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

 

 

 

 

 

Community Services

 

Item Number:                                   11.1

File Number: D12/34072

Subject Heading:                          2012 MARANOA'S GOT TALENT POST EVENT REPORT

Location:                                          Cultural Centre, Bungil Street, Roma

Author and Officer’s Title:                Jane Fenton, Coordinator - Community Development    Mitchell

 

Executive Summary: 

Post Event Report on Maranoa’s Got Talent 2012 held on Saturday 13 October 2012.

 

Discussion:

Cr. Denton commented on the exceptional talent observed from across the region, and the Mayor congratulated all participants and judges for supporting a successful community event.

 

Resolution No. GM.333.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Community Development Mitchell

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/27019

Subject Heading:                          Delegations to the Chief Executive Officer

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

Executive Summary: 

This Report sought Council's approval of delegations under State legislation to the Chief Executive Officer.

Discussion:

Cr. Newman commented that the requirements of delegations under State Legislation was a strong reminder of the complexity of local government.

 

Resolution No. GM.334.12

Moved Cr Denton                                                          Seconded Cr Newman  

Council resolves to delegate to the Chief Executive Officer, the exercise of its powers under the following Acts in the terms of the Instruments of Delegation attached to this Report:-

Aboriginal Cultural Heritage Act 2003

Acquisition of Land Act 1967

Animal Care and Protection Act 2001

Animal Management (Cats and Dogs) Act 2008

Body Corporate and Community Management

(Accommodation Module) Regulation 2008

Body Corporate and Community Management

(Commercial Module) Regulation 2008

Body Corporate and Community Management

 (Small Schemes Module) Regulation 2008

Body Corporate and Community Management

 (Standard Module) Regulation 2008

Body Corporate and Community Management Act 1997

Building Act 1975

Building Units and Group Titles Act 1980

Coastal Protection and Management Act 1995

Disaster Management Act 2003

Environmental Protection (Waste Management) Regulation 2000

Environmental Protection (Water) Policy 2009

Environmental Protection Act 1994

Environmental Protection Regulation 2008

Fire and Rescue Service Act 1990

Fisheries Act 1994

Food Act 2006

Food Production (Safety) Act 2000

Food Regulation 2006

Health (Drugs and Poisons) Regulation 1996

Health Act 1937

Information Privacy Act 2009

Land Act 1994

Land Protection (Pest and Stock Route Management) Act 2002

Land Title Act 1994

Liquor Act 1992

Local Government (Finance, Plans and Reporting) Regulation 2010

Local Government Act 2009

Mineral Resources Act 1989

Neighbourhood Disputes Resolution Act 2011

Peaceful Assembly Act 1992

Plumbing and Drainage Act 2002

Prostitution Act 1999

Public Health (Infection Control for Personal Appearance Services) Act 2003

Public Health Act 2005

Queensland Competition Authority Act 1997

Queensland Heritage Act 1992

Residential Services (Accreditation) Act 2002

Right to Information Act 2009

River Improvement Trust Act 1940

Standard Plumbing and Drainage Regulation 2003

State Penalties Enforcement Act 1999

Stock Act 1915

Sustainable Planning Act 2009

Tobacco and Other Smoking Products Act 1998

Transport Infrastructure Act 1994

Transport Operations (Road Use – Road Rules) Regulation 2009

Transport Operations (Road Use Management) Act 1995

Waste Reduction and Recycling Act 2011

Water Act 2000

Water Supply (Safety and Reliability) Act 2008

 

2.    That all prior resolutions delegating the powers to the Chief Executive Officer under the Acts referred to in this are repealed.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

 

Item Number:                                   12.2

File Number: D12/33193

Subject Heading:                          Follow up Report - Trustee Lease Yuleba          Racecourse Reserve

Location:                                          Lot 47 on CP WV1371 - Yuleba to Taroom Road, Yuleba

Applicant:                                         Bendemere Pony Club

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

 

Executive Summary: 

At its General Meeting held on 26 September, Council considered a request from the Bendemere Pony Club to enter a formal agreement with Council in regard to the racecourse reserve at Yuleba being Lot 47 on CP WV1371.  Council subsequently decided to hold the matter over until further information was available.  The purpose of this report is to provide the additional information Council sought  to allow consideration of this matter.

 

Discussion:

Cr. Newman expressed her appreciation of the additional information provided by officers on the matter.

 

Resolution No. GM.335.12

Moved Cr Chambers                                                     Seconded Cr Denton  

Council enter into a ten year trustee lease with the Bendemere Pony Club over part of Lot 47 on WV1371, with the lease area to encompass the currently utilised grounds and Council to incur costs associated with surveying, drafting of legal documents and lodgement costs.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

Item Number:                                   12.3

 

 

File Number: D12/33787

Subject Heading:                          Financial Sustainability Report for the period            to 15 October 2012

Author and Officer’s Title:                Alan Marchant, Manager- Finance

 

Executive Summary: 

The Financial Sustainability Report for the period to 15 October 2012 (together with a summary of Council’s actual performance at sub program level against Council’s approved budget) was presented for Council’s consideration.

 

Discussion:

Cr. Chambers advised Councillors she had a number of items for which she would be seeking further clarification.  Given that the relevant officer was unavailable on the day of the meeting, Council determined that the body of the report be deferred to the next meeting of Council on 14 November 2012.

 

 

 

 

 

 

Resolution No. GM.336.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That the matter lay on the table for presentation at the next General Meeting of Council on 14 November 2012.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager- Finance

 

 

Subject Heading:                          verbal update - santos financial support of   Council’s royalties for regions project                  submission

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The Chief Executive Officer sought Council’s endorsement for requesting ‘brought forward’ financial support from Santos in order to fund the commencement of the design requirements for the  Fairview Road project.   In doing so this would assist Council in being  ‘shovel ready’ should Council’s submission  under the Royalties for Regions Program be successful.

 

Discussion:

The Chief Executive Officer  advised that a budget amendment would be required, however the amendment would result in no net cost to Council.

 

Resolution No. GM.337.12

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council accept the proposal put forward by the Chief Executive Officer, including the advice that Santos is willing to bring forward part of their financial support.  This support will ensure that Council is in a position to progress design works immediately (cost of $199,814 to be funded by Santos) helping to ensure that Council will be ‘shovel ready’ should funding be approved.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/29081

Subject Heading:                          Exemption for the water savings target for   Roma Town

Location:                                          Roma Town

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

 

Executive Summary: 

Queensland Development Code (QDC) part MP4.2 implements mandatory water savings targets for all new class 1 buildings (houses, townhouses, terrace house, boarding house, guest house and hostel) which are connected to a reticulation system. Councils may apply to the Minister for Infrastructure and Planning for an exemption from water savings targets where water savings options are not viable.

 

Resolution No. GM.338.12

Moved Cr Price                                                             Seconded Cr Chambers  

That Council approve the application for an exemption for the Queensland Development Code- MP 4.2- Water Savings Targets.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Graduate Engineer

 

 

Item Number:                                   13.2

File Number: D12/28662

Subject Heading:                          Review of Rural Addressing

Author and Officer’s Title:                Kim Edwards, GIS/CAD Officer

Executive Summary: 

A policy on rural and urban addressing has been compiled to provide consistent guidelines for addressing throughout the Council area. A review of all existing rural addresses within Maranoa Regional Council has also been undertaken to determine the accuracy of the address database. This review has been undertaken to update Council records after amalgamation and create a single point of reference for all addresses within the Council going forward.

 

Discussion:

Cr. Chambers requested that the Department of Natural Resources and Mines (DNRM) be informed of the road name changes identified in the western area of the region (Mitchell and surrounds).

 

Resolution No. GM.339.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council:

 

1.         Adopt the draft Rural and Urban Addressing Policy;

2.         Approve the issuing of corrected rural addresses to all properties identified by the review as outside the adopted margin of error of 100 metres;

3.         Supply and install rural address posts for all affected properties;

4.         Supply the updated database of rural addresses to DNRM.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

GIS/CAD Officer

 

 

Item Number:                                   13.3

File Number: D12/34287

Subject Heading:                          Peer Review - Roma Flood Study and Mitigation            Project & VERBAL UPDATE ON COMMUNITY   CONSULTATION REPORT STATUS

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

GHD were engaged to undertake a peer review of the Roma Flood Study and Mitigation Project Reports Stage 1 and 2.  GHD are a global consulting company with significant hydraulic and hydrological experience.

 

In terms of the Stage 1 report, GHD has stated that the scope of modelling work undertaken by Engeny is sufficient for the purpose of identifying flood risk and is in general accordance with accepted industry procedures.  At this stage, as expected, the Engeny Stage 2 Report is considered qualitative in terms of the mitigation options assessed, and provides for only indicative cost benefit analysis to inform concept design. GHD made several recommendations with respect to further work.   These recommendations are supported, and Council’s formal endorsement for this work to be undertaken was sought.

 

Discussion:

The Director Infrastructure Services advised Council that  the Community Consultation Report undertaken by external provider -  Engagement  Plus was now to hand.   Given the delay in its receipt and the volume of information contained within it, the Chief Executive Officer advised that Council will need quite an amount of time to consider its contents.   Council requested that a preliminary copy be distributed to each Councillor for review – ideally by the end of the day.  This was agreed to, and it was proposed that the report findings would be the subject of discussion at the next General Meeting of Council.

 

Resolution No. GM.340.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council:

 

1.    Receive the Roma Flood Study and Mitigation Project Flood Study Review and endorse the completion of the recommended works as follows:-

 

·         Flood modelling of post-levee conditions for the full range of flood events assessed for pre-levee conditions;

·         Detailed Annual Average Damage analysis taking into account pre and post implementation of recommended mitigation measures;

·         Assessment of proposed freeboard above the recommended levee option;

·         A more comprehensive Cost Benefit Analysis; and

·         Post-levee flood flow assessment including an analysis of post levee flow velocities and extents for the full range of design events assessed for existing floodplain (pre-levee) conditions.

 

  1. Note the update with respect to the Community Consultation Report, and that the item be formally tabled for consideration at Council’s meeting of 14 November 2012.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director – Infrastructure Services

 

 

 

Item Number:                                   10.2

File Number: D12/33482

Subject Heading:                          2012 Christmas Closure Of Administration         Centres

Author and Officer’s Title:                Donald  Wells, Manager- Human Resources

Executive Summary: 

Council has previously resolved to close Maranoa Regional Council’s Infrastructure Services, Surat, Injune, Mitchell, Yuleba and Roma Administration offices, along with Council’s Libraries, Surat Child Care Centre and Neighbourhood Centre over the period between Christmas and New Year. There are two objectives behind closing the Administration Centres and Libraries, the Child Care Centre and Neighbourhood Centre.  The first is Work-Life Balance, by recognising the special meaning of Christmas, and the second is to allow employees sufficient travel time over the Christmas period.  It is proposed that this practice continue for the upcoming Christmas/New Year period.

 

Discussion:

On receipt of information confirming the provision of HAAC Service arrangements during the Christmas Break, Council resumed discussion on the item.

 

Resolution No. GM.341.12

Moved Cr O’Neil                                                           Seconded Cr Wason  

That Council endorse a Christmas & New Year closure of Council’s Administration Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, from close of business Friday 21 December 2012 to Tuesday 1 January 2012, inclusive, with a resumption of normal Council functions on Wednesday 2 January 2013;

 

And;

 

That the Chief Executive Officer communicate the Christmas closure to Council Employees and Ratepayers, Customers, Clients and the General Public.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Human Resources

 

 

Subject Heading:          suspension of standing orders

Council adjourned for morning tea at 10.09am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.41am.

 

 

Item Number:                                   13.4

File Number: D12/34481

Subject Heading:                          Drainage Maintenance Works 2012/13

Location:                                          Roma Town

Applicant:                                         N/a

Author and Officer’s Title:                Peter Weallans, Manager Construction & Maintenance

Executive Summary: 

Council staff have identified drainage maintenance works that require programming and completion prior to the impending wet season.  The works are anticipated to cost in the order of $500,000.

 

 

 

Resolution No. GM.342.12

Moved Cr Denton                                                          Seconded Cr Price  

That Council endorse the expenditure of $500,000 associated with drainage maintenance works that can be accommodated within  the current 2012/13 Maintenance Budget, noting that a further review of that budget allocation may be required later in the year, depending on any additional needs that may arise. 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager Construction & Maintenance

 

 

 

Item Number:                                   13.5

File Number: D12/34519

Subject Heading:                          Roma Skips - Building Waste Fees Request

Location:                                          Roma

Applicant:                                         Gordon Fawckner

Author and Officer’s Title:                Troy Pettiford, Manager - Utilities

Executive Summary: 

Gordon Fawckner – Roma Skips, has lodged a request to be granted a 20 working day delayed implementation of building waste fees bought into effect 10 October 2012 Resolution No. GM.319.12. This is to allow Roma Skips sufficient time to notify their clients of the introduction of the fee change. The new fees would come into effect for Roma Skips on 14 November 2012.

 

Discussion:

Councillors enquired as to whether there are any other impacted waste providers.

 

Resolution No. GM.343.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council:-

  1. Approve Mr Fawckner’s request to postpone the implementation of the new building waste fees until 14 November 2012 for Roma Skips;

 

  1. Delegate authority to the Chief Executive Officer to further discuss introduced fees and charges with other service providers subject to adherence of the same fee category;

 

  1. Incorporate into future budget deliberation processes consideration of appropriate notice to the community of the implementation of updated  fees and charges.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Utilities

 

 

Item Number:                                   13.6

File Number: D12/34197

Subject Heading:                          Local Disaster Management Plan and Local      Emergency Coordination Committee Terms of         Reference

Author and Officer’s Title:                Sarah Kettle, Acting Support Officer-Director of             Infrastructure Services

Executive Summary: 

Under the Disaster Management Act 2003 Section 57, “a local government must prepare a plan (a local disaster management plan) for disaster management in the local government area.” Due to recent dual record events in February of this year the Maranoa Region requires a new plan and a Local Emergency Coordination Committee Terms of Reference.

 

Discussion:

Council highlighted the importance of ensuring all LECC representatives undergo disaster management training as a compulsory requirement of the role.

 

Resolution No. GM.344.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

Council to approve both the Disaster Management Plan and Local Emergency Coordination Committee’s Terms of Reference,  subject to the amendments specified in the table below.

Note

Membership is excluded from this approval and is to be further investigated and presented to Council for consideration at the General Meeting on 14 November 2012.

 

Page Number

Heading/Paragraph

Amendment

139

Table

Heading -Organisation

 Row 5

Include Injune Hospital

143

Heading - Community Context

Paragraph 4

Update specified temperature of 400C to 450C

144

Heading - Climate and Weather

Temp Range:

Update specified temperature of - 6 to 400C to – 6 to 450C

145

Heading – Climate & Weather Paragraph 1

Last sentence

Include the town of Mungallala

146

Table

Heading – Buildings & Spaces Available

For the township of Amby include “Golf Club” after “Shire Hall”

147

Table

Heading -  Buildings & Spaces Available

For the township of Mungallala include “Recreation Grounds” after “Shire Hall”

147

Paragraph 1

Road Network

Remove the reference to “Shire” and replace with “Region”

148

Heading – Service Stations

Include “Independent – Warrego Highway Muckadilla”

148

Final bullet point on page

Remove “Eversfield – south of Mungallala 23km (Ken Newton – 4626 1862)” and include –

“Torwood – south of Mungallala 25km (Graham Burey – 4623 1836)”

174

Appendix D

Heading – Maranoa Regional Council Operations

Remove “Wendy Newman” and replace with “Loren Clanchy” and update contact information accordingly

182

Appendix H

Table

Heading -  Trigger Point – 8.2 – 8.4metres

Under Action

Replace “RSL Hall” with “Council Depot”

184

Appendix J

Heading - Name

Complete Training requirement register, currently incomplete

185

Appendix K

Table

Heading – Business

Remove “Hunters” and subsequent contact information and replace with “Mungallala Hotel” and include subsequent contact information

186

Appendix K

Table

Heading - Gyrocopters

Include “Rod Shaw” “Mitchell” and update contact phone number

194

Heading – Membership

Table – Row 3

Replace “Customer Service Centre Delegate” with “Council nominee/s”

CARRIED                                                                                                                      7/0

 

Responsible Officer

Acting Support Officer-Director of Infrastructure Services

  

Councillor Business

 

Item Number:                                   24.1

File Number: D12/34545

Subject Heading:                          Change of Legistration for Separate Charges             on Rates

Author and Councillor’s Title:           Cr. Jan Chambers

Councillor’s Recommendation:

That Council resolve to approach the State Government for a change in Separate Rating Charge Legislation to give councils the flexibility to allow a once only charge on an individual ratepayer even if they own several parcels of land and not multiple charges as is now the case.

 

Discussion:

The Chief Executive Officer (CEO) confirmed that the concerns detailed by Cr Chambers in the report reflected the feedback received by Councillors and officers.

 

The Chief Executive Officer advised Council that there would be two potential considerations should the matter be considered/approved by the State Government. 

 

The first is the framework around determining which property a charge should be attached to in the instance of individuals owning multiple properties – that decision would likely be somewhat arbitrary.

 

The second is that the basis of rating is that it is a charge attached to land rather than an individual.  In attaching a charge to an individual it is likely to take a form more associated with taxation – an area within the jurisdiction of the  Commonwealth.  The CEO circulated the preliminary legal advice which suggested that the request is unlikely to be approved, but Council would not know for sure unless the request was formally submitted to the State Government for consideration.

 

Cr. O’Neil requested that clarification be provided for the community, through media channels, that the introduced ‘One Off’ MPHS Levy would apply to all rate payers for the 2012/13 financial year as endorsed by Council at the Special Budget Meeting. 

 

Resolution No. GM.345.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council resolve to request that the State Government change the Separate Charge Legislation to give Councils the flexibility to allow a once only charge on an individual ratepayer even if they own several parcels of land and not multiple charges as is now the case.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (f)       starting or defending legal proceedings involving it;


 

Resolution No. GM.346.12

Moved Cr Newman                                                       Seconded Cr Wason

 

That Council close the meeting to the public at 11.24am.

 

CARRIED                                                                                                                      7/0

 

 

Cr. O’Neil left the Chambers at 11.33am.

Cr. O’Neil entered the Chambers at 11.35am.

 

The Mayor left the Chambers at 11.47am.

The Mayor entered the Chambers at 11.53am.

 

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in item 23.6 – “Request for Reimbursement of Fine”, due to the applicant being a relative, and left the Chambers at 11.49am taking no further part in discussions on the matter.

 

Cr Price entered the Chambers at 11.52am upon cessation of discussion on item 23.6.

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in Item L.2 – Request Council approval for Contractor Appointment – NDRRA Tender No. 13/2 (Injune Area), due to a family member being employed by one of the businesses who put forward a tender submission and left the Chambers at 11.54m taking no further part in discussions on the matter.

 

Cr Price entered the Chambers at 12.30pm upon cessation of discussion on item L.2.

 

 

Subject Heading:          suspension of standing orders

Council adjourned for lunch at 12.38pm.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 1.30pm.

 

 

Cr. Denton left the Chambers at 1.39pm.

Cr. Denton entered the Chambers at 1.40pm.

 

Cr. O’Neil left the Chambers at 1.52pm.

Cr. O’Neil entered the Chambers at 2.00pm.

 

Cr. Newman left the Chambers at 2.02pm.

Cr. Newman entered the Chambers at 2.05pm.

 

 

 

Resolution No. GM.347.12

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Council open the meeting to the public at 2.27pm.

 

CARRIED                                                                                                                      9/0

 

 


 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for a brief recess at 2.23pm.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 2.32pm.

 

 

Item Number:                                   23.1

File Number: D12/31783

Subject Heading:                          Tender 13/7 - Mitchell Cleaning Services

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

Executive Summary: 

Council has invited tenders for the Mitchell Cleaning Contract.  The cleaning contract includes cleaning of amenities at the Mitchell Airport, Fishermans Rest, Neil Turner Weir, Showgrounds, Mitchell Memorial Park, cemetery, public toilets, street furniture and also cleaning of the Mitchell Infrastructure Depot. Council has traditionally tendered out cleaning arrangements in Mitchell and this tender is not a replacement of services provided by employees.  The successful contractor will enter into an Agreement with Council for a period of three (3) years following a successful probation period of six (6) months from the date of commencement. 

 

Resolution No. GM.348.12

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council enter into a three year contract with Jean Fenton for the provision of Mitchell Cleaning Services at the tendered amount of  $26.00 per hour, following the successful completion of a six month probationary period.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

Item Number:                                   23.2

File Number: D12/30516

Subject Heading:                          Tender 13/6 - Appointment of a Real Estate         Agent

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

Executive Summary: 

Council has invited tenders from real estate agencies interested in acting as agents for Council in the disposal of surplus real estate, land for arrears of rates, plant equipment and other assets.  This engagement will be for a three year period commencing from the date of Council’s acceptance of the successful agency’s tender.

 

Resolution No. GM.349.12

Moved Cr Chambers                                                     Seconded Cr Price  

That Council accept the tender lodged by real estate agency Ray White Roma to act as Council’s agents in the disposal of surplus real estate, land for arrears of rates, plant, equipment and other assets based on the percentage of selling price being 2% plus GST.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

Item Number:                                   23.3

File Number: D12/32408

Subject Heading:                          Sale of Western Hotel

Location:                                          Cambridge Street Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

Executive Summary: 

Council has received correspondence from Town and Country Hotel Brokers seeking interest from Council in acquiring the Western Hotel at 93-95 Cambridge Street Mitchell.  The hotel is located on Lot 44 on M1513 and is currently closed for business.

 

Resolution No. GM.350.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council advise Town and Country Hotel Brokers that it is not interested in purchasing the Western Hotel located at 93-95 Cambridge Street Mitchell.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

Item Number:                                   23.4

File Number: D12/33890

Subject Heading:                          Tender APLNG-WP3A - Civil Works to Upgrade     Reedy Creek (CH: 80-2511)

Author and Officer’s Title:                Peter Weallans, Manager Construction & Maintenance

Executive Summary: 

Council called for a quotation from RoadTek Asset Services (South) to upgrade Reedy Creek Road from chainage 80 to 2511.  Responses closed on 4 September 2012.

 

Resolution No. GM.351.12

Moved Cr Price                                                             Seconded Cr Chambers  

That, subject to concurrent acceptance by Origin Energy and the receipt by Council of a Letter of Intent from Origin Energy to fully fund all Council costs associated with this project,  Council award tender number APLNG-WP3a to RoadTek Asset Services (South) at an estimated value of $5,113,067.94 (excluding GST).

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager Construction & Maintenance

 


 

Item Number:                                   23.5

File Number: D12/34528

Subject Heading:                          Surat Water Treatment Plant Chemical Dosing            Upgrade Tender Evaluation Report

Location:                                          Surat

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

Executive Summary: 

Council has sent to tender the project of upgrading the Surat Water Treatment Plant’s chemical dosing facility. The project is fully self funded by Council and has a total budget of $350,000.

 

 

Resolution No. GM.352.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council accept the tender of Aquapure Constructions for the full contract scope for $307,908.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Graduate Engineer

 

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in the following item, due to the applicant being a relative, and left the Chambers at 2.38pm taking no further part in discussion or debate on the matter.

 

Item Number:                                   23.6

File Number: D12/34720

Subject Heading:                          Request for Reimbursement of Fine

Location:                                          Surat

Applicant:                                         Warroo Water Services

Author and Officer’s Title:                Kelly Rogers, Coordinator- Executive Services

Executive Summary: 

A letter has been received from Warroo Water Services requesting Council reimburse the applicant for traffic offence fines issued by the Queensland State Government received while loading and carting gravel on behalf of Council.   

 

Resolution No. GM.353.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council reimburse 100% of the applicant’s request; a total figure of $1,200 in full and final settlement.

 

MOTION LOST                                                                                                               2/4

 

Responsible Officer

Coordinator- Executive Services

 

 

 

 

 

 

Resolution No. GM.354.12

Moved Cr Chambers                                                     Seconded Cr O'Neil

 

That Council reimburse 50% of the applicant’s request, a total figure of $600.00 in full and final settlement.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator – Executive Services

 

At cessation of discussion and debate on the abovementioned matter Cr. Price entered the Chambers at 2.50pm.

 

 

Resolution No. GM.355.12

Moved Cr Newman                                                       Seconded Cr Wason

 

That Council review internal procedures for load management and report findings to Council.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Infrastructure

 

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                   L.1

File Number: D12/34163

Subject Heading:                          Request Council Approval for Contractor      Appointment - NDRRA Tender No 13/4 (Roma                   Town)

Location:                                          Roma & Some Outer Rural Roads

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

Invitations were forwarded to all six contractors on the MRC Approved Contractors panel for Tender 13/4. These submissions have been reviewed as per Council’s probity plan to ensure valid comparison of submitted tenders.

 

Resolution No. GM.356.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council award Tender 13/4 for the contract of restoration of flood damaged roads and associated infrastructure in parts of the urban Roma area funded under the NDRRA Program for the sum of $7,524,441.56 to Probuild Civil Pty Ltd.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in following item, due to a family member being employed by one of the businesses who put forward a tender submission and left the Chambers at 2.54pm taking no further part in discussions on the matter.

 

 

Item Number:                                   L.2

File Number: D12/34174

Subject Heading:                          Request Councill Approval for Contractor    Appointment - NDRRA Tender No 13/2 (Injune                  Area)

Location:                                          Injune Area

Applicant:                                         N/a

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

Invitations were forwarded to all six contractors on the MRC Approved Contractors panel for Tender 13/4, with four companies submitting tenders for the contract of restoration of flood damaged roads and associated infrastructure in parts of the Injune area funded under the NDRRA Program. These submissions have been reviewed as per Council’s probity plan to ensure valid comparison of submitted tenders.

 

Resolution No. GM.357.12

Moved Cr Denton                                                          Seconded Cr Newman  

Council award Tender 13/2 for the contract of restoration of flood damaged roads and associated infrastructure in the Injune area, funded under the NDRRA Program for the sum of $5,699,360.99, to Civil Contractors Australia.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Director - Infrastructure

 

At cessation of discussion and debate on the abovementioned item, Cr. Price entered the Chambers at  2.56pm.

 

Item Number:                                   L.3

File Number: D12/34890

Subject Heading:                          Early Origin Works

Location:                                          Reedy Creek

Applicant:                                         N/a

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

Australia Pacific LNG Pty Ltd (Origin) has been in negotiation with Council in terms of the delivery of early road works including the Yuleba Taroom Road intersection with the Warrego Highway and Reedy Creek Lane.  A commercial agreement has been reached to undertake a range of Early Road Work Packages.

 

Resolution No. GM.358.12

Moved Cr Chambers                                                     Seconded Cr Price  

1.   That Council approves the commercial agreement reached with Origin for Early Road Work Packages;  and

2.   That the commercial parameters agreed with Origin for Early Road Work Packages at a minimum forms the basis of future Road Infrastructure Agreements with energy sector proponents.

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure

 

Item Number:                                   23.7

File Number: D12/34721

Subject Heading:                          Follow-up Report on Organisational     Structure including Review of Feedback on               Consultation for Works Section

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

 

At Council’s meeting of 10 October, a further two week consultation period was provided to consider the proposed structure of the Works Section.

 

The report tables the feedback received to date, and includes a recommended amendment to the proposal for that area.

 

Resolution No. GM.359.12

Moved Cr Wason                                                          Seconded Cr Price  

That

1.   The following amendments be made to the Infrastructure (Works) section of the Organisational Structure:

-     The position of Major Projects Engineer be renamed:  Manager Infrastructure Planning;

-     The current position of Manager Engineering Services be renamed:   Manager Design & Asset Services;

-     The renamed Manager Infrastructure Planning be responsible for:

    Coordinator Infrastructure Safety/Quality/Environment

    Coordinator Extractive Industries & Resource Allocation

    Coordinator Infrastructure Program Funding

    Coordinator Emergency Management  (Fixed Term)

    Support Officer Infrastructure Planning / Infrastructure

2.   Budget amendments as proposed by the Chief Executive Officer be adopted, with funding for the current year provided by bringing forward a contribution of $100,000 from Santos and the remainder from funds made available through the Origin project (Item L.3 - File Number: D12/34890) to enable appointment to the following roles:

-     Manager Customer Service Facilitation

-     Development Engineer

-     Manager Works North

-     Coordinator Infrastructure Support & Administration

3.    Further that the Chief Executive Officer be authorised to quantify the transfer amount based on the final negotiated packages with the applicants.

 

CARRIED                                                                                                                7/0

 

Responsible Officer

Chief Executive Officer

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.57pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 November 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 17 August 2012

Item Number: 5.1

File Number: D12/24649

 

Subject Heading:                     Memorandum of Understanding - Darling Downs South West Queensland Medicare Local

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Tony Klein, Director Community Services

 

Executive Summary: 

Darling Downs South West Queensland Medicare Local seeks to develop a Memorandum of Understanding with Maranoa Regional Council.

 

 

Officer’s Recommendation: 

That Council endorse the Darling Downs South West Queensland Medicare Local/Maranoa Regional Council Memorandum of Understanding and authorise the Mayor to sign the document.

 

 

Body of Report:

The Darling Downs South West Queensland Medicare Local (DDSWQML) became operational from 1 April 2012. This followed its establishment by the Australian Government as part of a network of Medicare Locals throughout Australia to coordinate primary health care delivery, tackle local health care needs and service gaps, drive improvements in primary health care and ensure that services are better tailored to meet the needs of local communities.

DDSWQML has been established as a not-for-profit charity with Public Benevolent Institution Status. Membership of the Medicare Local is open to organisations and individuals who are supportive of the strategic objectives of the Company. Foundation members include a range of primary health care organisations operating in the region: GP Connections, Blue Care, the University of Southern Queensland, the Queensland Aboriginal & Islander Health Council, Centacare, the Royal Flying Doctor Service (QLD Section) and RHealth. The Board of Directors is comprised of clinicians from throughout the region as well as people with specific skills to address the planning and delivery of better primary health care services in the Darling Downs and South West Queensland.

 

DDSWQML wrote to Council requesting the organisations develop a Memorandum of Understanding (MOU) to enhance primary health care outcomes for the Maranoa region.

 

Section 4 (Activities) of the MOU closely aligns with specific sections of the Maranoa Community Plan as outlined in the document.

Consultation (internal/external):

Cr Jan Chambers, Chair Social Services & Environment Portfolio

Melissa Wathen, Manager Social Development

 

Andrew Harvey, CEO DDSWQML

Garry Hansford, Planning Manager DDSWQML

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(c) To provide an advocacy role for the provision of health services and facilities as required so as to address the needs of residents in the region.

Supporting Documentation:

1View

MOU - DDSWQML/MRC

D12/24629

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

MOU - DDSWQML/MRC

 

 

1.             PREAMBLE:

 

Australians generally have good health outcomes, with high life expectancy and a health care system that is considered world class. However, there are some aspects of the health care system that are fragmented and, as a result, patients can experience uncoordinated and unintegrated care, including within and across the primary health care sector, acute sector, aged care and specialist care. This fragmentation and poor coordination can lead to some people missing out on services that would deliver improved health outcomes, or result in patients receiving their treatment in inappropriate settings.

 

Medicare Locals are expected to engage with a wide range of health professionals and organisations; identify community primary health care needs; and work to fill the gaps in primary health care in their area.

 

The establishment of Medicare Locals is part of the broader Commonwealth plan to ensure a greater focus on primary health care, including:

• Fast-tracking the after hours GP care reform to allow patients to receive face-to-face GP services outside normal operational hours;

• driving telehealth services via Medicare Locals enabling Australians to receive health services at home;

• implementing new program arrangements through a single funding agreement, giving Medicare Locals flexibility to address areas of need in their local communities; and

• providing Medicare Locals with the potential over time to manage more flexible funding to target services to meet gaps in service provision in order to meet their local community’s specific needs.

 

2.             THE AGREEMENT:

2.1          The parties agree to explore an enhanced relationship based on an equal partnership of mutual respect and understanding, in order to improve primary health care delivery in the region, with a view to achieving quality patient outcomes in the most equitable, efficient and cost-effective way.

 

2.2          The parties agree to establish and support a joint process to achieve mutually agreed guiding principles. The objectives listed at point 3 will be reviewed and evaluated at yearly intervals.

 

2.3          The relationship is two-way, seeking to make the most effective use of resources available to the Maranoa Regional Council and the Medicare Local. Early consultation and the development of new strategies and mutual involvement in reviewing existing operations will be actively pursued.

 

2.4          The parties agree to pursue a range of integrated activities where appropriate to improve health outcomes in the community.

 

2.5          Maranoa Regional Council and the Medicare Local accept shared responsibility for negotiating and developing communication processes that enhance primary health care delivery in the region. These processes may involve communication with other relevant organisations where it is deemed appropriate.

 

2.6          This Memorandum of Understanding is not legally binding on either or both parties.

 

3.             OBJECTIVES:

 

3.1          Ensure primary health care services and health infrastructure is delivered with equity;

3.2          Work collectively to systematically address the social determinants that impact on achieving health equality for the community ;

3.3          Build on the evidence base and support what works for each community;

3.4          Support and develop health services in regional, rural and remote areas in order to achieve lasting improvements in community health and wellbeing;

3.5          Achieve improved access to services;

3.6          Respect and promote the rights of all people, by ensuring that primary health care services are available, appropriate, accessible, affordable, and of good quality;

3.7          Measure, monitor and report our joint efforts, in accordance with benchmarks and targets, to ensure that all parties are progressively realising their shared ambitions.

 

4.             ACTIVITIES:

 

The Maranoa Regional Council and the Medicare Local (DDSWQML) agree to work on the following collaborative activities which will support the achievement of specific Maranoa Community Plan 2020 (MCP) actions:

 

4.1          Delivery of innovative health education programs which focus on healthy lifestyles and nutrition including programs for children and young people (MCP action 2.1.1).

 

·        DDSWQML will fund a full-time Regional Coordinator position in the Maranoa region to act in a liaison role to facilitate collaboration between the Medicare Local, the Regional Council and local stakeholders to enhance the delivery of appropriate and equitable primary health care services in the Maranoa region.

·        DDSWQML will continue to fund positions in the Maranoa region through Medicare Local funded programs eg: Closing the Gap, Healthy Lifestyles, Rural Primary Health Services. Where appropriate, the DDSWQML will support the location of these roles within local organisations including the regional council.

·        DDSWQML reserves the right to determine the ongoing viability and sustainability of these funded positions, and the right to withdraw funded roles should funding circumstances change. The DDSWQML will consult with the Maranoa Regional Council should changes to funded roles in the Maranoa region become necessary.

·        DDSWQML will support and collaborate with existing health care service networks and interagency meetings, and where identified as appropriate, support the establishment of additional networks.

·        DDSWQML will support and fund a collaborative and consultative network, call a “Chapter” of Primary Health Care Stakeholders, with a local chair, to further enhance and improve the level of cooperation and collaboration between health sector stakeholders in the Maranoa region.

 

4.2          Increase promotion of available health and wellbeing services, emphasising associated benefits (MCP action 2.1.6).

 

·        DDSWQML will collaborate with the Maranoa Regional Council on the planning, promotion and delivery of health and wellbeing promotional events in the Maranoa region.

·        DDSWQML will utilise its network capacities and electronic media to advertise and promote Maranoa regional health and wellbeing services and events across the whole DDSWQML region.

 

4.3          Map and monitor existing health services across the Maranoa and develop a coordinated approach to regional healthcare service delivery to identify service gaps and unnecessary duplication (MCP action 2.1.7)

·        DDSWQML has established, through a consultation process with key population health planning stakeholders in the region, a Research, Population Health and Epidemiology Sub-Committee, developed a Population Health Service Planning Framework, and established strategic and data sharing relationships with QHealth (South West Hospital & Health Service) and other key stakeholders in the region to facilitate joint service planning.

·        DDSWQML will host, manage and update regularly an online regional population health database to hold regional and community population health data and service directory data, in partnership with the Maranoa Regional Council, General Practice Queensland (the iHealth Care+ Directory) and the National Health Services Directory.

·        DDSWQML will complete regular whole-of-region health needs assessments and undertake comprehensive data collections, collations and desk top analyses, compile the information collected and develop health status reports and current health profiles for the whole-of-region, for the Maranoa Regional Council and for selected communities or towns in the Maranoa region.

·        DDSWQML will undertake stakeholder and community engagement activities (covering the full IAP2 Public Participation Spectrum) to identify health priorities and seek input from persons representing the broad interests of the Maranoa community, including disadvantaged and marginalised groups.

·        DDSWQML will use its Population Health Service Planning Framework to list and prioritise the primary health care needs and identify service gaps, including transport service gaps, for the whole of region, for the Maranoa Regional Council and for selected communities or towns in the Maranoa region, develop action plans and make recommendations for funding for implementation by key service providers and other partners at the regional level.

 

4.4          Increase the delivery of mental health services and programs within the region (MCP action 2.1.11).

·        DDSWQML will provide ongoing mental health services in the Maranoa region in response to identified need and were funding permits.

·        DDSWQML will respond to identified emerging needs by advocating fund holders to provide additional services in the Maranoa region.

·        DDSWQML will ensure that existing services in the Maranoa region are delivered to their capacity through promotion and advertising within regional communities, in partnership with local and regional initiatives and organisations.

·        DDSWQML will utilise the DDSWQML network capacities and electronic media to increase the uptake of mental health services and wellbeing programs in the Maranoa region.

·        DDSWQML will partner and collaborate with existing mental health services to support and provide continuity of mental health care throughout the Maranoa region.

·        DDSWQML will explore the possibility of and advocate for alternative responses to mental health needs eg. Electronic self-assistance tools for remote communities.

 

4.5          Development and distribution of a Maranoa Regional Health Services Guide informing residents of what health services can be accessed within the region and those which are not available (MCP action 2.1.13).

·        DDSWQML will develop, manage and update regularly an online regional population health database hosted on the Medicare Local website to hold regional and community population health data and service directory data, in partnership with the Maranoa Regional Council, General Practice Queensland (the iHealth Care+ Directory) and the National Health Services Directory.

·        DDSWQML will ensure that the directory content is regularly updated (at least twice every 12 months).

·        DDSWQML will ensure that the Directory search filters include the ability to search for services in the Maranoa region, making the directory an up-to-date online resource for residents.

 

4.6          Increase the use of technology and programs for diagnostic, educational and information exchange purposes including client education programs e.g. Tele-health Expo to promote the benefits of the service and increase client awareness (MCP action 2.1.14).

 

·        DDSWQML will educate primary health care professionals in the Maranoa region on alternative methods of service delivery to assist with best practice outcomes eg: online e-referral tools; online self-assistance tools; the Personally Controlled Electronic Health Record (PCEHR); Telehealth; the use of i-health directories; and the use of online training technologies.

·        DDSWQML will support the uptake of new diagnostic, educational and information exchange technologies by the primary health care sector, through the work of the Medicare Local’s Telehealth Program Officer.

·        DDSWQML will support the Maranoa Regional Council with the planning, promotion and delivery of Council-led community education programs related to improving the uptake of new health technologies.

 

 

The Maranoa Regional Council and the Medicare Local will work collaboratively to achieve these activities for the duration of this Memorandum of Understanding and will meet regularly to discuss the implementation of these activities and the achievement of improved health outcomes for Maranoa residents.

 

SIGNED FOR AND ON BEHALF OF

 

Maranoa Regional Council

 

 

________________________________________

(Signed) Cr. Robert Loughnan, Mayor

 

 

SIGNED FOR AND ON BEHALF OF

Darling Downs South West Queensland Medicare Local

 

 

________________________________________

(Signed) Dr. Patricia Stuart, Chair

 

 

DATE _________________________

   


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 2 November 2012

Item Number: 10.1

File Number: D12/37800

 

Subject Heading:                     Injune District Tourism Association - Request For Construction Of New Caravan Park

Classification:                                  Open Access  

Name of Applicant:                         Injune District Tourism Association

Location:                                          

Author & Officer’s Title:                 Ryan Gittins, Business Development Facilitator

 

Executive Summary: 

The Injune District Tourism Association (IDTA) has requested that Council considers the construction of a second caravan park in Injune. Written Correspondence dated July 2012 states a new caravan park could be constructed on vacant land located at Third Avenue Injune, adjacent to the existing caravan park.

 

Consultation with the Department of Environment and Resource Management (DERM) has revealed that the proposed location is not suitably zoned for the construction of a caravan park.

 

Officer’s Recommendation: 

That Council:

 

1.   Note the advice from the Department of Environment & Resource Management that the available land on Third Avenue is not suitably zoned for the construction of a caravan park. (The land is currently zoned as a Reserve for Recreation and consequently is not consistent with the provision of accommodation and amenities).

2.   Advise that it is not currently in a position to endorse the IDTA proposal due to current land zoning.

3.   Consider whether Council wishes to advocate for a change in zoning - noting that the proposed park location, being immediately opposite the existing one, would lend itself to being able to be operated individually in the short term but also as a single entity in future.

4.   Continue work at the Injune Rodeo Ground in the interim, providing a suitable short-stay area for caravans and campers. 

 

 

Body of Report:

 

Council received correspondence from IDTA dated July 2012 requesting the construction of a second caravan park in Injune. This request comes as a result of IDTA’s inability to accommodate the high-flow of tourists travelling to the Carnarvon Gorge during peak season.

 

Currently Injune’s caravan park is utilised as an FK Gardner worker’s camp, resulting in a decline in accommodation availability for recreational vehicles and caravans. As a result the facilities at Possum Park and the Injune Rodeo Ground have been utilised as temporary caravan and camping areas.

 

Improvements at the Injune Rodeo Ground commenced after Council received correspondence from IDTA on the 8th March 2012, requesting that the area be utilised for a temporary camping area. Significant works have occurred at this site to provide all weather access to a safe and sanitary short-stay camping area. This site is able to accommodate caravans and RV’s in Injune, therefore, the Rodeo Grounds can be considered a substitute to IDTA’s proposal of July 2012.

 

It is worth noting that the proposed park location, being immediately opposite the existing one, would lend itself to being able to be operated individually in the short term but also as a single entity in future.

 

Consultation with the Department of Environment & Resource Management has revealed that the available land on Third Avenue is not suitably zoned for the construction of a caravan park. The land is currently zoned as a Reserve for Recreation and consequently is not consistent with the provision of accommodation and amenities.

 

Consultation (internal/external):

Robert Hayward – Director Development & Environment Services

Edward Sims – Manager Major Projects, Economic Development & Tourism

Tanya Mansfield – Manager Property, Legal & Enterprise Risk

 

Puddy Chandler – Injune District Tourism Association

Janine York – Department of Environment & Resource Management

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Future Works at Injune Rodeo Ground – Hot water system and sewerage works – Approximately $15,000.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(a) To identify and implement actions that facilitates the development of the regional tourism industry.

Supporting Documentation:

1View

Injune District Tourism Association - Request for construction of new caravan park

D12/37799

 

Report authorised by:

Edward Sims, Manager - Major Projects, Economic Development & Tourism


Attachment 1

Injune District Tourism Association - Request for construction of new caravan park

 



Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 7 November 2012

Item Number: 10.2

File Number: D12/38263

 

Subject Heading:                     Councillor attendance at upcoming conference

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Longreach

Author & Officer’s Title:                 Kelly Rogers, Coordinator- Executive Services

 

Executive Summary: 

Councillors must represent the current and future interest of residents.  In meeting that responsibility Councillors may determine it necessary and of value to attend a range of conferences that will enhance strategy and policy development, and inform the decision making of Council for the benefit of the local government area.

 

 

Officer’s Recommendation: 

That Council endorse the attendance of Cr. Price at the 2012 Queensland Airports Outback QLD Tourism Awards in Longreach on 15 – 18 November 2012.

 

 

Body of Report:

Cr. Price has identified the 2012 Queensland Airports Outback QLD Tourism Awards as a conference of interest and value to Council as the Portfolio Chair of Tourism.  Specifically attendance provides an opportunity to observe, network and investigate tourism activities and strategies in outback Queensland that could benefit the expansion and retention of travelling public to the Maranoa Region.

 

Councillors’ roles are defined for insurance purposes (s107) to include:

 

 (a) meetings of the local government or its committees that the councillor is entitled or asked to attend; and

(b) meetings for a resident of the local government area; and

(c) conferences, deputations, inspections and meetings at which the councillor’s attendance is permitted by the local government; and

(d) official functions organised for the local government.

Consultation (internal/external):

Councillor Portfolio Chair - Tourism

Manager Projects, Economic Development & Tourism

Risk Assessment (Legal, Financial, Political etc.):

The act requires that Councillors attendance at conferences be permitted by the local government.  Unauthorised Councillor attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy

Financial Resource Implications:

Registration, travel, accommodation & meal costs

Estimated at $2200

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 5 November 2012

Item Number: 11.1

File Number: D12/37941

 

Subject Heading:                     Local Government Grants Program Extended to Include Flood Infrastructure

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Susan Sands, Coordinator - Grants

 

Executive Summary: 

The Department of Local Government has invited further applications under the Flood Response component of the recent Grants and Subsidy Program.  The criteria have been extended to include structural flood mitigation projects, and Maranoa Regional Council intends to submit an application for components of the flood levee bank in Roma.

 

 

Officer’s Recommendation: 

That Council submit a flood mitigation project for funding under the Local Government Grants and Subsidies Program.

 

 

Body of Report:

The Department of Local Government is administering the Local Government Floods Response Subsidy as part of the Local Government Grants and Subsidy Program.  Maranoa Regional Council has previously submitted applications under this scheme for additional river height and rainfall gauges, and the relocation of electrical components at Pump Station1 in Mitchell. 

Council has been invited to submit a further application which could include structural flood mitigation projects.  It is intended to submit an application for components of the flood levee bank project in Roma.  This application is due on Friday, 16 November 2012.

Council has previously submitted an application for the levee bank under the Royalties for Regions program.

Consultation (internal/external):

Lynn Sawtell, Grants Management, Department of Local Government

Executive Management Team, Maranoa Regional Council

Risk Assessment (Legal, Financial, Political etc.):

A financial assessment will be conducted by the Department to determine the extent to which applicants have a limited capacity to fund the proposed project.

Policy Implications:

Nil

Financial Resource Implications:

Successful funding applications will enable Council to bring forward planned infrastructure projects.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director Community & Corporate Services


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 7 November 2012

Item Number: 11.2

File Number: D12/38259

 

Subject Heading:                     Eligible Projects Identified Under Royalties for Regions Program Proceed to  Business Case

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Susan Sands, Coordinator - Grants

 

Executive Summary: 

Maranoa Regional Council has been advised that four applications submitted under the Royalties for Regions funding program have been short-listed.  Council has to submit business cases to the government for a final funding decision.

Projects have been identified under the three funding streams:

Floodplain Security

-     Flood Mitigation Project

Resource Community Building Fund

-     Roma Sewerage Augmentation Project

-     Injune Bore and Water Upgrade

Roads to Resources

-     Wallumbilla North Road

 

 

Officer’s Recommendation: 

That Council endorse the submission of business cases for the four identified projects for Royalties for Regions program: Flood Mitigation Project, Roma Sewerage Augmentation Project, Injune Bore and Water Upgrade and Wallumbilla North Road.

 

 

Body of Report:

The State Government has advised that Maranoa Regional Council has been short-listed to progress four proposed projects in the first round of the Royalties for Regions program.

It is one of six regional councils to progress twenty projects for funding under the program.

Projects have been identified under the three funding streams:

Floodplain Security

-     Flood Mitigation Project

Resource Community Building Fund

-     Roma Sewerage Augmentation Project

-     Injune Bore and Water Upgrade

Roads to Resources

-     Wallumbilla North Road

 

The State Government will assess the projects on a range of criteria, including:

-     Demonstrated support by Council (eg evidence in the form of a Council Minute)

-     Submission of detailed business case including project plan, budget, cash flows by the due date of December 17, 2012.

Successful projects will be announced early in the New Year.

Consultation (internal/external):

Executive Management Team, Maranoa Regional Council

Peter Weallans, Manager Construction and Maintenance, Maranoa Regional Council

Troy Pettiford, Manager Utilities and Waste, Maranoa Regional Council

Ciaran Lawler, Engineer, Infrastructure Office, Maranoa Regional Council

Craig Rutledge, Director Regional Investment and Projects, Department of State Development, Infrastructure and Planning

Wanita Judge, Senior Regional Development Officer, Department of State Development, Infrastructure and Planning

Risk Assessment (Legal, Financial, Political etc.):

Local governments with successful projects will receive an offer of financial assistance.  If the local government accepts the offer, it will be required to enter into a formal funding agreement with the Department of State Development, Infrastructure and Planning within three months of funding approval.  An agreement is valid for the duration of the approved project and once signed by both parties forms a legally binding agreement.

Key features of the agreement will include:  information about the funding recipient; details of the project; timeframes for completion; how funds will be spent; accountability and acquittal; acknowledgement of government funding.

Policy Implications:

Nil

Financial Resource Implications:

Successful funding applications will enable Council to bring forward planned infrastructure projects.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director -  Community & Corporate Services


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 1 November 2012

Item Number: 11.3

File Number: D12/36876

 

Subject Heading:                     Local Government Grants and Subsidies Program

Classification:                                  Open Access    

Name of Applicant:                         Not Applicable

Location:                                           Mitchell

Author & Officer’s Title:                 Susan Sands, Coordinator - Grants

 

Executive Summary: 

Maranoa Regional Council has submitted a late application for funding under the Local Government Grants and Subsidies Program.  The funding is to enhance the Council building entrance and community space in Cambridge St in Mitchell.

 

 

Officer’s Recommendation: 

That Council endorse the application to apply for the funding.

 

 

Body of Report:

Council has submitted an application under the Local Government Grants and Subsidies Program to enhance the entrance and forecourt of the Council building in Cambridge St in Mitchell.  The submission emanated from de-amalgamation discussions held on 11 October 2012 in Mitchell.    Department of Local Government representatives were present at the meeting when the matter was discussed.  Consequently, Maranoa Regional Council requested the State Government consider the submission as a late application, and this request has been approved.

 

Council also requested that this project be considered for a higher rate of subsidy, up to 80% of the eligible costs of the project.   The LGGSP guidelines (Page 5) state that “The LGGSPIS will allocate funding based on a subsidy rate of up to 40% of the eligible project costs.  The Minister may determine an alternative subsidy rate for an approved project.”

 

Successful funding applicants will be advised in late November.

 

A successful funding application would enable the forecourt and entrance of the Council building to become a useful community space, incorporating shade sails, seating, landscaping, water bubblers and disabled access.   This enhancement would create a more attractive and usable amenity for community, staff and visitors in the main CBD of Mitchell.  The concept for this project was recognised in community consultation undertaken as part of the Maranoa Regional Place Making.

Consultation (internal/external):

Mayor Robert Loughnan

Julie Reitano, Chief Executive Officer, Maranoa Regional Council

Tony Klein, Director Community & Commercial Services, Maranoa Regional Council

Struxi Design Pty Ltd

Damon Meadows, Senior Advisor, Department of Local Government

Risk Assessment (Legal, Financial, Political etc.):

A financial assessment will be conducted by the Department to determine the extent to which applicants have a limited capacity to fund the proposed project.

Projects and costs may vary according to consultation and advice provided by the Department of Local Government relating to eligible expenses.

Policy Implications:

Nil

Financial Resource Implications:

The project has been estimated to cost $83,000.  Council has requested an increased subsidy amount (80%) of this amount, equating to $66,400.  The remainder of the project would be a cost to Council of $16,600.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director -  Community & Corporate Services


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 6 November 2012

Item Number: 11.4

File Number: D12/38209

 

Subject Heading:                     Applications for Regional Australia Development Funding

Classification:                                  Open Access    

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Susan Sands, Coordinator - Grants

 

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the Regional Australia Development Fund, administered by the Commonwealth Government. The following projects have been identified as eligible, and are being submitted to Council for prioritisation.

Projects have been identified under the two funding streams:

Round Three

-     Roma Mid-Street Crossing

-     Equine Hydrotherapy Facility at Bassett Park

Round Four

-     Flood Levee Bank

-     Roma Sewerage Project

 

 

Officer’s Recommendation: 

That Council prioritise a project under Round Three and Four to submit as an Expression of Interest under the Regional Development Australia fund.

 

 

Body of Report:

Rounds Three and Four of the Regional Australia Development Funding are now open, and Council is eligible to submit one Expression of Interest per round.  Each Regional Development Australia Committee (in our case, the Darling Downs and South West) will put up five projects for consideration under Round Three, and three projects under Round Four.

 

Round Three

·    will provide $50 million for projects in small towns with populations under 30,000. 

·    Grants between $50,000 and $500,000 are available.

Round Four

·    will provide $175 million for strategic infrastructure projects in regional Australia

·    Grants of between $500,000 and $15 million are available.

 

Possible projects for consideration under Round Three are:

 

1.   Roma Mid-Street Crossing Project

-     Approximate project cost of $250,000

The aim of the project is to create community gathering locations at mid block locations throughout the town centre to provide safe pedestrian crossings, discreet community gathering locations, mid block shade and provide attractive invitations into the town centre from the view lines of surrounding main roads.

It is proposed to remove the existing pedestrian zebra crossings at the intersections and replace them with refuge facilities only, where vehicles have clear priority.

 

2.   Bassett Park – Equine Hydrotherapy and Swimming Facility

At the time of writing, project and cost details were not available.

 

Projects for consideration under Round Four are:

 

1.   Flood Levee Project

It is intended to seek a contribution from the Commonwealth Government of $6.8M to enable construction of the flood levee bank in Roma.  This is in addition to funds already sought from the State Government.

 

2.   Extension of Roma Sewerage Project

Consultation is under way to determine if the further expansion of the Roma Sewerage Project is advanced sufficiently to be considered as a possible project.

Consultation (internal/external):

Executive Management Team, Maranoa Regional Council

Regional Development Australia staff, Darling Downs and South West region

Risk Assessment (Legal, Financial, Political etc.):

Local governments with successful projects will receive an offer of financial assistance.  If the local government accepts the offer, it will be required to enter into a formal funding agreement with the Department.  An agreement is valid for the duration of the approved project and once signed by both parties forms a legally binding agreement.

 

Key features of the agreement will include:  information about the funding recipient; details of the project; timeframes for completion; how funds will be spent; accountability and acquittal; acknowledgement of government funding.

Policy Implications:

Nil

Financial Resource Implications:

Successful funding applications will enable Council to bring forward planned infrastructure projects.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director -  Community & Corporate Services  


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 31 October 2012

Item Number: 12.1

File Number: D12/36678

 

Subject Heading:                     Sale of Land Wallumbilla

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Lot 703 on W4091, 6 May Street Wallumbilla

Author & Officer’s Title:                 Tanya Mansfield, Manager - Property, Legal & Enterprise Risk

 

 

Executive Summary: 

At its General Meeting held on 22 August 2012, Council resolved to offer for sale by tender Lot 703 on W4091 located at 6 May Street Wallumbilla.  This land was advertised for sale by tender, however no tenders were received by the closing date of 26 September 2012.  It is now recommended that Council place the land for sale with its real estate agents Ray White Roma.

 

Officer’s Recommendation: 

That Council place for sale with Ray White Roma Lot 703 on W4091 located at 6 May Street Wallumbilla with the Chief Executive Officer and Mayor to set the listing price with consideration for the market valuation. 

 

Body of Report:

At its General Meeting held on 22 August 2012, Council resolved to offer for sale by tender Lot 703 on W4091, located at 6 May Street Wallumbilla.  This land is located on the southern side of Wallumbilla adjacent to the railway.  The lot has an area of 2,023m2 and fronts the railway line.

 

The Local Government (Finance, Plans and Reporting) Regulation 2010 provides for a process that Council must follow before it can enter a contract of sale.  Under the definitions of the regulation, land is classified as a valuable non-current asset. 

In accordance with section 176 of the regulation, a local government cannot enter into a valuable non-current asset contract unless it first-

Invites written tenders for the contract under section 177; or

Offers the non-current asset for sale by auction.

 

At the close of tenders on 26 September 2012, no tenders were received for this land.  As this tender has gone through a tender process, Council can now list the land for sale with a real estate agent.

 

It is recommended that Council list the land for sale with its real estate agents Ray White Roma with the Chief Executive Officer and Mayor to set the listing price with consideration for the market valuation received in August 2012.

Consultation (internal/external):

Taylor Byrne - Valuation

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

This land was valued in August 2012 by Taylor Byrne with a valuation of $35,000.  Sale of this land will also result in Council receiving rates payable on the land.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

6 May Street Wallumbilla

D12/38331

 

Report authorised by:

Matthew McGoldrick, Director- Corporate Services


Attachment 1

6 May Street Wallumbilla

 


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 7 November 2012

Item Number: 12.2

File Number: D12/38280

 

Subject Heading:                     Financial Sustainability Report for the period to 31st October 2012

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Alan Marchant, Manager- Finance

 

Executive Summary: 

The Financial Sustainability Report for the period to 31st October 2012 together with a summary of Council’s actual performance at sub program level against Council’s approved budget is presented for Council’s consideration.

 

 

Officer’s Recommendation: 

That the progressive Financial Statements for the period to 31st October 2012 as included in the Financial Sustainability Report  be received subject to audit.

 

 

Body of Report:

At the time of preparing this financial report there were a number of significant matters that impacted upon Council’s reported trading result as at 31st October 2012 and require qualification.

 

Statement of Income and Expenditure

 

INCOME –

 

Rate Revenue for the period to 31st October reflects Council’s levy charges for the six months period to 31st December 2012.

 

Recurrent Grants and Subsidies  do not include advance monies received for Council’s General Purpose (FAGS) grant ($5,369,110) as well as the corresponding Identified Road Component grant amounting to $1,468,588.  These monies will be brought to account in this financial year once the Annual Financial Statements have been finalised and Council’s General Ledger has been rolled over to the current financial year.

 

Interest Income is relatively low owing to the level of monies available for investment emanating from delays experienced with the administration of reimbursements from the Queensland Reconstruction Authority for flood damage restoration works.

Reimbursements item is high owing to level of ‘Private Works’ income generated from quarry sales.

 

Other income comparative’s performance will depend largely on Council’s currency in claiming for flood restoration from the Queensland Reconstruction Authority.

 

EXPENDITURE-

 

Employee Costs to date reflect that there are a number of positions in Council that are vacant and have had that status since 1st July 2012.  At any one time there is approximately 13% of positions vacant in the organisation.  Council’s budget has been prepared on the premise of positions being occupied for the full financial year.

 

Depreciation costs to date have been notionally based on Council’s asset holdings as at 30th June 2012.  Until assets are able to be capitalised in this financial year (once Council’s General Ledger balances has been rolled forward to 2012-13)  depreciation costs will lag behind Council’s budgeted figures.

 

Capital Revenue

 

Capital grants are primarily dependent upon Council’s eligibility to claim for capital expenditure incurred and are reliant on the status and amount of expenditure expended against eligible capital projects.

 

Balance Sheet

 

Cash and Cash Equivalents  represent amounts currently invested with the Queensland Treasury Corporation (majority). And monies held in Council’s business working account with the National Australia Bank (averaging approximately $500,000).

 

Receivables  consist of several different client groups which are categorised in Council’s receivable system.  Council’s major debt balances revolve around outstanding rates (currently M$13.3) quarry sales and general debtors which include state/federal departments and Qantas (aggregating to M$11.5).  As stated in the previous report there will be increased attention to this area of Council’s business to address the amount of debt that Council is currently carrying.

 

Work in Progress (WIP) balance as at the 31st October, 2012 is comprised of $23,138,488.34 in respect to project costs from 2011-12 that were not completed as at 30th June 2012 as well as projects costs incurred since 1st July. A significant amount of the carried forward balance from 2011-12 relates to the Roma Airport.

 

Sustainability Ratios

 

In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, Council’s current progressive performance against the Department of Local Government’s financial sustainability benchmark ratios have been calculated and are provided for Council.  It should be noted that the calculations have been based on the figures specified in the compiled statements and do not take into consideration all of the narrative comments made in respect to particular items.

 

The ratios are designed to provide an indicative performance of Council against key financial sustainability criteria which are desired to be met to ensure the prudent management of Council’s corporate financial risks.

 

Council’s annual performance in this regard is information incorporated as part of the presentation of Council’s Annual Financial Statements and reported annually in Council’s Annual Report.

Working Capital Ratio 2.64% (Benchmark >1) – Within Benchmark

Operating Surplus Ratio .03% (Benchmark 0-110%) – Within Benchmark

Net Financial Liabilities Ratio -1.53% (Benchmark <=60%) – Within Benchmark
Interest Coverage Ratio 0.006% (Benchmark 0-10%) – Within Benchmark

 

ACTUAL PERFORMANCE AT SUB PROGRAM LEVEL AGAINST COUNCIL’S APPROVED BUDGET REPORT

 

Comments have been sought from all Managers for all significant variations except capital project items, specifically those items that have been highlighted.

Consultation (internal/external):

Council’s Accounting Staff

Risk Assessment (Legal, Financial, Political etc.):

Council is required to comply with the provisions of the Local Government (Finance, Plans an Reporting) Regulation 2010 – Sections 152 (1)(2) & (3).

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Monthly Report - INCOME EXPENDITURE STATEMENT 31ST October 2012

D12/38289

2View

MONTHLY REPORT -BALANCE SHEET 31ST October 2012

D12/38294

3View

MONTHLY REPORT -PROGRAM YTD FIGURES - 31ST OCTOBER 2012

D12/38313

 

Report authorised by:

Matthew McGoldrick, Director- Corporate Services


Attachment 1

Monthly Report - INCOME EXPENDITURE STATEMENT 31ST October 2012

 


Attachment 2

MONTHLY REPORT -BALANCE SHEET 31ST October 2012

 


Attachment 3

MONTHLY REPORT -PROGRAM YTD FIGURES - 31ST OCTOBER 2012

 









 


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 29 October 2012

Item Number: 13.1

File Number: D12/35890

 

Subject Heading:                     Injune Airport - External Funding Request

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Injune

Author & Officer’s Title:                 Barry Omundson, Director - Infrastructure Services

 

Executive Summary: 

The Injune airport has been closed since February 2012 for safety reasons.  The extensive damage to the infrastructure caused by Santos related energy sector flights of larger and heavier aircraft have allowed for only emergency flights from the airport. Discussions with Santos have produced a forward program that would intensify the use of the Injune airport, well above the existing design parameters.  To cater for the expected increase in use, and to repair the existing damage, proposed works amount to an expenditure of $10.4M.  Santos has requested a letter explaining the situation and the provision of an estimate for repair and extension.

 

 

Officer’s Recommendation: 

That Council:

1.   Endorse the letter to Santos for Injune Airport funding;

2.   Through the CEO, include the Injune Airport funding letter to Santos in the CSG Steering Group’s first meeting for consideration with other energy sector funding opportunities.

 

Body of Report:

Injune Airport is a key element of the transport infrastructure required to service Santos’ activities within the Surat Basin. It also enables access to aero medical evacuation and patient transfer services for the local community and itinerant workforce.

The airport is unregulated and was designed to support aircraft up to 5700 kg maximum take-off weight (MTOW). A steady increase in aircraft movements caused progressive deterioration in the runway, taxiway and parking apron pavements until February 2012, when the difficult decision was made to close the aerodrome (for non-emergency flights) due to safety concerns.

A scope of work and cost estimate for rehabilitation of the airport was prepared in March 2012. Consultation with stakeholders at the time established a need to provide for up to code 2B sized aircraft such as B350 Super Kingair, Beech 1900 or Metro III. The scope of work involved widening the runway to 23 m (at the same length of 1200 m), widening the runway strip to 80 m, rehabilitating the taxiway and apron pavements, and constructing a small passenger facility and concrete pad for a fuel trailer. This work was estimated to cost $4.5 million excluding GST.

Further stakeholder consultation including with Santos transport planners has established a requirement to accommodate up to Dash 8 sized aircraft for fly-in fly-out work force support in the short to medium term. These operations are expected to be mostly during daylight hours, but provision should be made for off-schedule movements at night. Non-precision instrument flight procedures will improve operational safety and schedule integrity in poor weather. An automatic weather station will enhance operational safety.

Upgrade project deliverables

The revised scope of work for the rehabilitation and upgrade of Injune Aerodrome is as follows:

 

1.   Widen the runway to 30 m;

2.   Provide 60 m clearways at each runway end;

3.   Provide 60 m x 60 m runway end safety areas (RESAs) at each runway end;

4.   Displace the runway 32 threshold by approximately 60 m to allow room for a RESA and clearway;

5.   Extend the runway 14 threshold by approximately 180 m, resulting in a runway length of approximately 1380 m;

6.   Widen the runway strip width to 90 m;

7.   Construct a new 15 m wide taxiway joining the original 32 threshold to an extended parking apron suitable for a Dash 8-300;

8.   Construct a new helipad near the extended parking apron;

9.   Remove the current non-conforming aerodrome lighting and replace with conforming runway edge, end/threshold lights, taxiway lights and illuminated wind direction indicator lights;

10. Provide apron flood lighting for the new parking position;

11. Provide an automatic weather station;

12. Provide non-precision satellite-based instrument flight procedures;

13. Upgrade the Carnarvon Highway intersection and provide lighting for the entrance road from Carnarvon Highway and in the car park; and

14. Provide an air-conditioned passenger shelter with a small office, check in area and RFDS patient transfer facility with pedestrian walkway to apron (suitable for wheeled stretcher).

To support aircraft with greater than 30 seats, the airport will need to be certified and regulated by CASA.

Cost

The scope of work outlined above is estimated to cost approximately $10.4 million, including a 15% contingency, but excluding GST.

CSG Steering Group

Under the leadership of the CEO a steering group is to be formed that includes senior energy sector participants and Council.  The steering committee will provide greater coordination of both Council and the energy resource sector so that a range of projects, where energy sector participation is warranted, can be prioritised and communicated in a coordinated and strategic manner.

The funding request for the Injune Airport Project will be one of a number of projects that the steering group will address.

Consultation (internal/external):

Keith Tonkin, Aviation Expert Consultant

Ern Cottman, Santos

 

Risk Assessment (Legal, Financial, Political etc.):

Use of the Injune Airport without repairs is a risk to infrastructure and users.

The upgraded use of the Injune Airport may result in a reduction of patronage at the Roma Airport.

Policy Implications:

A regional Airports Strategic Plan would provide direction for further expansion, contraction and expenditure at each of the 4 Council Airports.

Financial Resource Implications:

Council have not budgeted an amount to repair the Injune Airport.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Injune Airport - Letter to Santos - Request for Funding

D12/35844

2View

Injune Aerodrome Rehabilitation - Operations Concept Design

D12/35869

3View

Injune Airport QS 30m wide Runway -Schedule of Unit Rates

D12/35870

4View

Injune Aerodrome Upgrade - Programme

D12/35873

5View

Cashflow chart - Injune Aerodrome Upgrade

D12/35874

6View

Letter from ACG Australia - Update of existing concept Injune Aerodrome

D12/35875

 

Report authorised by:

Julie Reitano, Chief Executive Officer


 

 

 

9 November 2012

 

 

Mr John Phalen

Manager, Social Performance

Santos GLNG Project

32 Turbot St

Brisbane QLD 4000

By email: john.phalen@santos.com

 

Dear John,

 

Re: Request for funding to upgrade Injune Aerodrome

 

Maranoa Regional Council seeks funding assistance for the rehabilitation and upgrade of Injune Aerodrome so that it can support the region’s current and future air transport needs.

 

Background

 

Injune Aerodrome is a key element of the transport infrastructure required to service Santos’ activities within the Surat Basin. It also enables access to aeromedical evacuation and patient transfer services for the local community and itinerant workforce.

 

The aerodrome is unregulated and was designed to support aircraft up to 5700 kg maximum take-off weight (MTOW). A steady increase in aircraft movements caused progressive deterioration in the runway, taxiway and parking apron pavements until February 2012, when the difficult decision was made to close the aerodrome due to safety concerns.

 

A scope of work and cost estimate for rehabilitation of the aerodrome was prepared in March 2012. Consultation with stakeholders at the time established a need to provide for up to code 2B sized aircraft such as B350 Super Kingair, Beech 1900 or Metro III. The scope of work involved widening the runway to 23 m (at the same length of 1200 m), widening the runway strip to 80 m, rehabilitating the taxiway and apron pavements, and constructing a small passenger facility and concrete pad for a fuel trailer. This work was estimated to cost $4.5 million excluding GST.

 

Further detailed geotechnical investigations of the runway pavement by South Queensland Soils Pty Ltd in May 2012 revealed that the subgrade was of a poorer standard than assumed during preparation of the original cost estimate.

 

Further stakeholder consultation including with Santos transport planners has established a requirement to accommodate up to Dash 8‑sized aircraft for fly-in fly-out work force support in the short to medium term. These operations are expected to be mostly during daylight hours, but provision should be made for off-schedule movements at night. Non-precision instrument flight procedures will improve operational safety and schedule integrity in poor weather. An automatic weather station will enhance operational safety.

 

Upgrade project deliverables

 

The revised scope of work for the rehabilitation and upgrade of Injune Aerodrome is as follows:

1.   Widen the runway to 30 m;

2.   Provide 60 m clearways at each runway end;

3.   Provide 60 m x 60 m runway end safety areas (RESAs) at each runway end;

4.   Displace the runway 32 threshold by approximately 60 m to allow room for a RESA and clearway;

5.   Extend the runway 14 threshold by approximately 180 m, resulting in a runway length of approximately 1380 m;

6.   Widen the runway strip width to 90 m;

7.   Construct a new 15 m wide taxiway joining the original 32 threshold to an extended parking apron suitable for a Dash 8-300;

8.   Construct a new helipad near the extended parking apron;

9.   Remove the current non-conforming aerodrome lighting and replace with conforming runway edge, end/threshold lights, taxiway lights and illuminated wind direction indicator lights;

10. Provide apron flood lighting for the new parking position;

11. Provide an automatic weather station;

12. Provide non-precision satellite-based instrument flight procedures;

13. Upgrade the Carnarvon Highway intersection and provide lighting for the entrance road from Carnarvon Highway and in the car park; and

14. Provide an air-conditioned passenger shelter with a small office, check in area and RFDS patient transfer facility with pedestrian walkway to apron (suitable for wheeled stretcher).

 

To support aircraft with greater than 30 seats, the aerodrome will need to be certified and regulated by CASA. All works will therefore be designed and constructed in conformance with Manual of Standards Part 139— Aerodromes.

 

Refer to the enclosed concept design for an illustration of the scope of work.

 

Cost

 

The scope of work outlined above is estimated to cost approximately $10.4 million, including a 15% contingency, but excluding GST.

 

Outline program and cashflows

 

An outline program of work and associated cashflows is enclosed.

 

Procurement and delivery model

 

Procurement of the design, project supervision and construction aspects of the works will be undertaken by Maranoa Regional Council in accordance with the Local Government Act 2009 (QLD) and the associated Local Government (Finance, Plans and Reporting) Regulation 2009 (QLD). These aspects of the works will require public tendering.

 

To ensure proper engagement of significant stakeholders during the project, it is intended to establish a Project Control Group. This group will be chaired by the Project Director and be accountable for achieving strategic project outcomes.

 

Project benefits

 

The Injune Aerodrome rehabilitation and upgrade project is expected to deliver the following benefits:

1.   Safe and efficient access to fixed wing aeromedical evacuation and patient transfer services by the local community and itinerant workforce;

2.   Improved safety for fly-in fly-out workers currently exposed to additional travel by vehicle from Roma Airport to their work site;

3.   Improved efficiency in worker utilisation through reduced travel times because of the aerodrome’s proximity to their work site;

4.   Improved cost efficiencies and worker utilisation through the capacity to accommodate larger aircraft;

5.   Improved safety of aircraft operations through CASA regulatory oversight required for certified aerodromes; and

6.   Improved safety through provision of aerodrome lighting, weather information and instrument flight procedures.

 

Funding sources

 

Maranoa Regional Council has insufficient funds available to undertake the scope of works.

 

Royalties for the Regions is a Queensland Government program aimed at helping communities build new and improved community, road and floodplain security infrastructure, seize economic opportunities and encourage growth. Applications will be processed through a two-stage competitive assessment process. Applications for the first round of funding will open in September 2012. Successful projects will be announced in early 2013.

 

Queensland Government also funds the upgrade of regional airports through the Regional Airport Development Scheme. Funds are contributed on a 50% shared basis. Applications for the current financial year have closed. The next round of applications closes 1 March 2013, for funding in the 2013/14 financial year.

 

Commonwealth Regional Development Australia Fund Rounds 1 and 2 funded a small number of airport upgrade projects. Details for Round 3 have not been announced.

 

Commonwealth Regional Aviation Access Program has a number of subordinate programs. A sum of $135,000 for resurfacing runway and apron areas of the aerodrome was applied for in late 2011 under the Remote Airstrip Upgrade Program. This funding was approved in May 2012, but due to the change in scope of work and the commercial nature of the aerodrome’s intended use, was subsequently withdrawn. The Remote Airstrip Upgrade Program is closed to further applications. Various discussions with departmental officers indicate little likelihood of funding for this project being made available through these programs.

 


 

Request for funding

 

Maranoa Regional Council requests $10.4 million from Santos, payable progressively in instalments to facilitate timely commencement and completion of the scope of works outlined herein. Note that MRC will actively seek funding from other sources to leverage Santos funding for the full cost of the works throughout the project.

 

If you wish to clarify the contents of this correspondence, please contact me on 0409 279 124.

 

Yours sincerely,

 

 

 

 

 

Barry Omundson

Director Infrastructure

Security Contact Officer


P.O. Box 42 MITCHELL QLD 4465
P: 1300 007 662
D: (07) 4624 0702

M: (04) 0927 9124  

F: (07) 4624 6990

 

 

Enclosures:

1.   Concept design of rehabilitation and upgrade works; and

2.   Outline program of work and cashflows.

 


Attachment 2

Injune Aerodrome Rehabilitation - Operations Concept Design

 


Attachment 3

Injune Airport QS 30m wide Runway -Schedule of Unit Rates

 



Attachment 4

Injune Aerodrome Upgrade - Programme

 





Attachment 5

Cashflow chart - Injune Aerodrome Upgrade

 


Attachment 6

Letter from ACG Australia - Update of existing concept Injune Aerodrome

 






Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 6 November 2012

Item Number: 13.2

File Number: D12/38159

 

Subject Heading:                     Pickanjinnie North Road Affected by Santos GLNG Traffic

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Pickanjinnie North Road

Author & Officer’s Title:                 Peter Weallans, Manager -  Construction & Maintenance

 

Executive Summary: 

It is a requirement of the Queensland State Government Co-ordinator General’s Department that Energy Sector proponents, in the coal seam gas industry, have a Road Impact Assessment (RIA) of the relevant transport routes within Council’s road network, that are being used for their commercial operations.

 

The Road Impact Assessment is a living document.  As the Energy Sector expand, so will their requirements to use different haul routes within the region and as a consequence the need to amend the RIA accordingly.

 

Roads included within the RIA will form part of the Infrastructure Agreement.  The Energy Sector are responsible for capital upgrade treatments and the maintenance of the roads identified in the RIA.

 

 

Officer’s Recommendation: 

Than Council note the contents of the report for future reference purposes.

 

 

Body of Report:

Santos GLNG contracted Cardno Epson Consulting Engineers to prepare the GLNG Road Impact Assessment for Council. The initial Road Impact Assessment was prepared in December 2011.  This was then updated in March 2012 and in November the latest version was released.

In the latest Road Impact Assessment, Santos, GLNG have identified the need to upgrade the entire length of Pickanjinnie North Road (15.2km). If this RIA is approved by both parties, Council will issue a new Master Road List of approved routes and associated upgrades that will be included in the Road-use Management Plan and Road Infrastructure Agreement. The Santos GLNG revised Works Schedule will involve a very large programme of works anticipated to be delivered in the next 2 years. Council will negotiate with Santos, the priority listing of Pickanjinnie North Road within the Works Schedule.

In the absence of a signed Infrastructure Agreement between Council and Santos at this point in time, the maintenance of roads are being treated on an individual basis which is as follows:

·    Fortnightly meetings between MRC & Santos GLNG identify maintenance issues;

·    Council assess the works necessary to remedy and provide a cost estimate to Santos for Council to carry out the works;

·    Santos GLNG provide a purchase order number for the works;

·    Once the work is complete, Council invoice Santos GLNG.

 

Council have brought to Santos’s attention the deteriorated state of the bitumen pavement and shoulders on Pickanjinnie North Road.

 

Council has prepared an estimate of cost for urgent rectification works to ensure that the road is in the interim trafficable.

 

It is anticipated that a Council gang will commence maintenance within two weeks and the associated costs will be recoverable from Santos.

Consultation (internal/external):

Council’s Infrastructure staff,

Santos GLNG staff,

Aurecon Australia Pty Ltd staff

Risk Assessment (Legal, Financial, Political etc.):

Under the Civil Liabilities Act Council has an obligation to mitigate the risk of vehicle incidents on Pickanjinnie Road by ensuring that service levels are maintained.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(a) To undertake any road works maintenance requirements in a planned, responsive and efficient manner for the benefit of all road users.

Supporting Documentation:

Nil

Report authorised by:

Barry Omundson, Director - Infrastructure Services


Maranoa Regional Council

    

General Meeting -  14 November 2012

Officer Report

Meeting: General  14 November 2012

Date: 7 November 2012

Item Number: 13.3

File Number: D12/38381

 

Subject Heading:                     Infrastructure Depot Upgrade

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Roma

Author & Officer’s Title:                 Barry Omundson, Director - Infrastructure Services

 

Executive Summary: 

Accommodation issues at the Infrastructure Depot  (Cartwright St) and the Main office (Cnr Bungil & Quintin Sts) have necessitated the need to have both short and longer term physical structural changes.

 

 

Officer’s Recommendation: 

That Council:

 

1.   Approve the reallocation of funding to set up temporary office space at Council’s Infrastructure Depot while the longer term space issues are resolved;

2.   Endorse the ten (10) point process detailed in the officer report.

 

 

Body of Report:

There continues to be severe office accommodation constraints experienced by all Directorates. This position will only be exacerbated when vacant and new positions are filled.   Discussion and agreement over time at an executive level have provided for both an immediate and a longer term solution.  There exists, within the Infrastructure budget, provisions of $200,000 for structural changes of the Roma stores and Foremen’s building.  The quotes to undertake the structural changes of the building to allow both an upstairs and downstairs office accommodation are over $500,000.   The executive team considered a number of options and agreed that a short term and a longer term solution were required.  Briefly this process is outlined below.

1.         Ascertain the amount of space required to house the Foremen and Aurecon staff;

2.         Measure out the grassed area beside the Roma Depot;

3.         Hire/Buy dongas to facilitate the Foremen & Aurecon staff;

4.         Foremen/Aurecon staff move into dongas;

5.         Utilise current budget allocation to refit Foremen’s office for Infrastructure staff;

6.         Infrastructure staff to move into old Foremen’s office;

7.         Building and Planning staff to move into Infrastructure Office;

8.         Evaluate option of extending current office vs mezzanine floor;

9.         Report to Council;

10.       Budget provision in 2012-13 budget to accommodate report      recommendations.

Consultation (internal/external):

Barry Omundson, Director Infrastructure Services

Robert Hayward, Director Development & Environment Services

Brandon’s Engineering

Executive Management Team (EMT)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Contained within current approved budget

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.5(c) To provide depots for the purpose of housing council plant and materials that is presented in a neat and tidy manner with an emphasis on safety and security.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer