BUSINESS PAPER
General Meeting
Wednesday 15 February 2012
Mitchell Administration Centre
NOTICE OF MEETING
Date: 9 February 2012
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor T G Hartley
Councillors: Councillor J P Bartels
Councillor J L Chambers
Councillor R J Denton
Councillor W M Newman
Councillor M L Price
Councillor W S Wason
Councillor J S Watson
Chief Executive Officer: Mr Paul Bawden
Senior Management: Mr Tony Klein (Director Community Services)
Mr Matthew McGoldrick (Director Corporate Services)
Mr Stephen Mow (Acting Director Operations)
Mr Rob Hayward (Director Planning & Environment)
Officers: Ms Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on February 15, 2012 at 9.00AM.
Paul Bawden
Chief Executive Officer
Maranoa Regional Council
General Meeting - 15 February 2012
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 18 January 2012
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
7.1 Mitchell Town Pool Access Steps
Prepared by: Jason Bartels, Councillor
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Executive Services
11 Community Services
11.1 Roma 150 Years Celebrations
Prepared by: Noela Ward, Manager Community Development
11.2 2011 Santos Food & Fire Fest Post Event Report
Prepared by: Rebecca Girle, Regional Arts & Culture Coordinator
Attachment : 2011 Santos Food & Fire Fest - Final Financial Position Statement
11.3 Flexible Funding Program
Prepared by: Noela Ward, Manager Community Development
12 Corporate Services
12.1 Licence Extension and Amendment - Wallumbilla
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Map showing licence area
12.2 Placement of Blythdale Tennis Club Building at Calico Cottage
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Wallumbilla Heritage Association Inc - Request to relocate Blythdale Tennis Club building
12.3 Hall Hire - Health and Wellbeing Classes
Prepared by: Tanya Mansfield, Manager Risk and Facilities
12.4 Application for Permit to Occupy
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Application for Permit to Occupy - Lots 25 and 26 on E5368
12.5 Use of Injune Hall Office Space
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Letter- Cultural Heritage Injune Preservation Society
13 Infrastructure
13.1 Naming of Road
Prepared by: Jodie Young, Administration Officer
Attachment : Map of unnamed road
14 Commercial Business
15 Planning & Environment
15.1 Application for Material Change of Use - "Motel" (33 Units) File No.: 2011/17868
Prepared by: Robert Hayward, Director Planning & Environment
Attachment 1: Body of Report
Attachment 2: Trunk Infrastructure Report
Attachment 3: DTMR Response
Status Reports
16 Executive Services
17 Community Service
18 Corporate Services
19 Infrastructure
20 Commercial Business
21 Planning & Environment
Next General Meeting
Confidential Items
In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
22 Confidential Items
22.1 Compulsory Acquisition of Native Title Rights and Interests for Weighbridge Purposes
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(f) starting or defending legal proceedings involving it.
Councillor Business
23 Councillor Business
Closure
Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 18 January 2012 commencing at 9.00am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Manager Environmental Health – Kay Crosby, Manager Organisational Performance – Ed Sims, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
GUESTS
Paul Eagles & Franz Van Denbrink representing ULDA.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.06am.
APOLOGIES
There were no apologies for the meeting.
Confirmation of Minutes
Resolution No. GM.001.12 Moved Cr Chambers Seconded Cr Newman
That the minutes of the General Meeting (22-14.12.11) held on 14 December 2011 and the Special Meeting (1-24.12.11) held on 24 December 2011 be confirmed.
CARRIED 9/0 |
The Chief Executive Officer recommended Council further discuss the item pertaining to the Hodgson Waste Collection found on page 28 of the business papers (minutes of the General Meeting of 14 December 2011) at the next workshop of Council scheduled for 25 January 2012. Council were in agreement with this recommendation.
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
Item Number: 22.4 |
File Number: D12/842 |
Subject Heading: Review and Assessment of the Maranoa Retirement Village Auxiliary Sub-Committee's submission for the future operation of the Maranoa Retirement Village Location: Mitchell |
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Author and Officer’s Title: Tony Klein, Director of Community Services |
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Executive Summary: Using the services of Aged Care Management Australia, Council has undertaken an independent review and assessment of the Maranoa Retirement Village Auxiliary Sub-Committee’s submission to Council regarding the future operation of the Maranoa Retirement Village.
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Discussion:
This item was discussed as part of the “Confidential” segment of the agenda.
Presentations/Petitions and Deputations
Paul Eagles, CEO & Franz Van Denbrink, Senior Development Manager from ULDA will delivering a presentation on the “My Place” Program. My Place is a program that gives low to moderate income earners the chance to buy affordable homes in established communities across Queensland. |
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Executive Services
Item Number: 10.1 |
File Number: D12/71 |
Subject Heading: Councillor Remuneration |
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Author and Officer’s Title: Paul Bawden, Chief Executive Officer |
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Executive Summary: The purpose of this report is to advise Council of the Local Government Remuneration and Discipline Tribunal determination on remuneration to be paid in 2012 to Mayor, Deputy Mayor and Councillors.
The need to update or rescind the current Councillor Remuneration Policy is also addressed. |
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Resolution No. GM.002.12 Moved Cr Hartley Seconded Cr Wason
CARRIED 9/0 |
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Delegated Officer |
Chief Executive Officer |
Item Number: 10.2 |
File Number: D12/463 |
Subject Heading: Workplace Health & Safety Policy |
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Author and Officer’s Title: Donald Wells, Manager Human Resources |
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Executive Summary: On the 1 of January 2012, new Workplace Health and Safety laws took affect in Queensland. The new legislation is in line with the Federal Governments commitment to the Harmonisation of Australia’s Workplace Health and Safety Laws. The reform compiled six (6) different State Acts and the Federal Act into a single harmonised Act.
Due to the harmonisation and the changes in legislation along with Council’s ongoing commitment to the Health, Safety and Wellbeing of Staff, Contractors, Volunteers and the Public it was necessary to review and revise Council’s Workplace Health & Safety Policy. |
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Resolution No. GM.003.12 Moved Cr Watson Seconded Cr Denton 1. That Council adopt the revised Maranoa Regional Council Workplace Health and Safety Policy.
2. That the Chief Executive Officer ensure the adopted Policy is communicated to all staff, volunteers, Contractors, the public and others as required.
CARRIED 9/0 |
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Delegated Officer |
Manager Human Resources |
Community Services
Item Number: 11.1 |
File Number: D11/34775 |
Subject Heading: Ratification of Maranoa Regional Council RADF Committee documents. |
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Author and Officer’s Title: Rebecca Girle, Regional Arts & Culture Coordinator |
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Executive Summary: The Maranoa Regional Council RADF Committee has drafted Committee Protocols and Information for Applicants documents to assist with the transparent and accurate delivery of the RADF program. |
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Resolution No. GM.004.12 Moved Cr Chambers Seconded Cr Bartels That Council ratify the Committee Protocols and Information for Applicants documents.
CARRIED 9/0 |
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Delegated Officer |
Regional Arts & Culture Coordinator |
Item Number: 11.2 |
File Number: D11/34801 |
Subject Heading: Proposed Trail Names in Wallumbilla and Yuleba |
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Author and Officer’s Title: Fiona Vincent, Regional Sport & Recreation Coordinator |
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Executive Summary: Council allocated $250 000 towards the development of trails in Yuleba and Wallumbilla in the 2009/2010 budget. The Yuleba walking and cycling trail was installed mid 2011 and the Wallumbilla trail is to be installed early 2012. The installation of trail furniture is yet to be completed.
Yuleba Development Group and Wallumbilla Town Improvement Group have extended their appreciation to Council with regards to the installation and positioning of this valued public infrastructure. Additionally both groups have expressed a strong desire for their trails to be named so as to reflect the cultural heritage of their respective communities and to visitor opportunities through the development of a themed trail network throughout the Maranoa Region. |
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Resolution No. GM.005.12 Moved Cr Price Seconded Cr Denton 1. That Council approve that the Wallumbilla walking and cycling trail be named the Harry Thompson Walk as recommended by the Wallumbilla Town Improvement Group.
2. That Council approve that the Yuleba walking and cycling trail be named the Bendemere Walk as recommended by the Yuleba Development Group.
CARRIED 9/0 |
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Delegated Officer |
Regional Sport & Recreation Coordinator |
Corporate Services
Item Number: 12.1 |
File Number: D12/196 |
Subject Heading: Variation of Opening Hours - Surat Pool Location: Surat Pool, Robert Street Surat Applicant: Melissa Sutton |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: Council is requested to approve revised opening hours for the Surat Swimming Pool. The Surat Swimming Pool is operated externally by Melissa Sutton through a management contract with Council. |
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Resolution No. GM.006.12 Moved Cr Wason Seconded Cr Newman Council approve the variations to the opening hours for the Surat Pool being 9.30 am – 12:30 pm and 3.00 pm – 6.00 pm Wednesday to Saturday and Monday, and 2.00 pm – 5.00 pm on Sunday.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Item Number: 12.2 |
File Number: D12/216 |
Subject Heading: Affiliation Agreement Mitchell R.S.L and Combined Sports Complex Location: Lot 115 on DL335, Off Ann Street Mitchell Applicant: Mitchell R.S.L and Combined Sports Club |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: Council has an existing affiliation agreement with the Mitchell R.S.L and Combined Sports Club Incorporated, Mitchell Junior Rugby League and Netball Club, Mitchell Senior Rugby League Club, Mitchell Campdraft Association, Mitchell Rodeo Association and the Mitchell Junior Cricket Club. This agreement was executed in 2007 and the affiliated sporting groups have expressed interest in renewing their agreement. |
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Resolution No. GM.007.12 Moved Cr Watson Seconded Cr Hartley Council renew its affiliation agreement with the Mitchell R.S.L and Combined Sports Club Incorporated and associated clubs for a period of 5 years with each party to have the same or similar responsibilities as the existing agreement executed in 2007, any alterations to responsibilities will be subject to the agreement of the Committee and Council.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Item Number: 12.3 |
File Number: D12/843 |
Subject Heading: Commercial Tenancy Agreement Location: 41-45 Hutton Street Injune Applicant: Injune Blue Light Association, Injune Youth Group and Injune Swimming Club |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: In August 2010 Council entered into a commercial tenancy agreement with Queensland Blue Light Association, Injune Youth Group and the Injune Swimming Club which allowed the groups use of the premises at 41-45 Hutton Street Injune. The tenancy agreement expired in July 2011, and the parties have indicated that they are interested in renewing their arrangement with Council on the same terms and conditions. |
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Resolution No. GM.008.12 Moved Cr Bartels Seconded Cr Chambers That Council enter into a commercial tenancy agreement with Queensland Blue Light Association, Injune Youth Group and Injune Swimming Club (41-45 Hutton Street, Injune), for a period of one (1) year with Council to pay all outgoings and no rent to be charged subject to the group continuing a cooperative, shared use arrangement with other community organisations.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Planning & Environment
Cr. Bartels declared a confilct of interest or percieved conflict of interest in the following item due to him owning an accommodation facility in Roma and left the chambers at 9.30am.
Item Number: 15.1 |
File Number: D11/35989 |
Subject Heading: Preliminary Approval for MCU - Undefined Use and Preliminary Approval under s.242 of SPA (File No.: 17755) Location: 44564 Warrego Highway, Roma Qld 4455 (Lot 53 on SP217817) Applicant: Consolidated Properties Pty Ltd C/- McArthur Planning & Development Pty Ltd |
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Author and Officer’s Title: Robert Hayward, Director Planning & Environment |
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Executive Summary: This application seeks Preliminary Approval to carry out a Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Motel (82 rooms) and Preliminary Approval: varying the effect of the Local Planning Instrument under section 242 of SPA, on land fronting the Warrego Highway (east of but not fronting Roslyn Drive), Roma Qld 4455 and described as Lot 53 on SP217817.
The site was issued with a Negotiated Decision Notice to approve a subdivision for the purposes of an industrial estate on 14 October 2008. This current application seeks to vary the planning scheme to allow certain uses within the confines of the approved industrial estate.
The proposal seeks to vary the Roma Town Planning Scheme by changing the level of assessment of an ‘Undefined Use – Workers’ Camp’ and ‘Motel’ to Code Assessment in the Urban Area on the abovementioned site. It is proposed that future development in this area be assessed against the ‘Roma One Estate Workers Camp Code’ rather than the Urban Area Code. The ‘Roma One Estate Workers Camp Code’ was provided as part of this development application and contains specific Performance Criteria and Acceptable Solutions for a temporary Workers’ Camp to allow future development to be adequately assessed under the Code Assessable provisions. For clarity, subsequent applications for these uses will not require statutory advertising.
Purpose of a section 242 approval The issuing of a preliminary approval under section 242 of SPA will require further applications from the applicant to achieve a development permit. An approval under section 242 of SPA is an approval of the concept while further applications for a development permit deal with the detail of the development being sought. As a result the conditions attached to this approval are general in nature, as subsequent conditions cannot be in conflict with conditions under this approval. Some conditions seek to have further applications respond to certain issues when the application is lodged for a development permit. As the concept has been advertised, the application before Council seeks to have subsequent applications dealt with as code assessable to reduce later assessment times.
The proposed code is comprised of the whole urban area code that are relevant to the two uses in addition to a number changes shown in red in Appendix 4. A condition has been included which states that any policy position on workers camp in place at the time of lodgement of further applications will also be used for assessment. This will ensure appropriate assessment of the worker’s camp component. The motel component will receive a level of scrutiny above that received by other motel applications in Roma due to the amendment to the code. |
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Resolution No. GM.009.12 Moved Cr Price Seconded Cr Watson That Council approves the application for a Preliminary Approval for Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Motel (82 rooms) and Preliminary Approval varying the effect of the Local Planning Instrument under section 242 of SPA, at 44564 Warrego Highway, Roma QLD 4455, subject to the following conditions:
Preliminary Approval varying the affect the Local Planning Instrument under Section 242 of the Sustainable Planning Act 2009 at AT 44564 WARREGO HIGHWAY, ROMA QLD 4455 - LOT 53 ON SP217817
General
1. Development applications made over Lot 53 on Survey Plan No. 217817 during the relevant period for this approval will be assessed against the Roma One Estate Workers Camp and Motel Code in addition to Council’s policy position on Non-resident workforce accommodation at the time of lodgement of subsequent approvals (Appendix 4).
Construction
2. Where a Workers Camp or Motel use adjoins industrial uses or vacant land in the Industry Zone or Rural Residential Zone, a solid screen wall of 2 metre height is to be erected on the site boundary.
3. All boundary setback areas will be required to be landscaped with appropriate fast growing trees and shrubs in accordance with an approved landscape plan. The Council may require some planting to include mature species.
4. All materials used and construction of accommodation and ancillary buildings shall be in accordance with the Building Code of Australia 1996. The use of reflective cladding materials on the buildings is not permitted. The building materials shall be of the earth brown, vegetation green or local landscape colours range to blend with the surroundings. The use of second hand materials is not permitted.
Avoiding Nuisance
5. Each habitable rooms in the Workers’ Camp and Motel must be constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less.
6. The construction and operation of the Workers’ Camp and Motel must not result in adverse noise emissions on adjoining properties. Any application for a Development Permit must be accompanied by information demonstrating that the proposed uses comply with the Environmental Protection (Noise) Policy 2008.
7. All accommodation units, ancillary buildings and car parking areas within the Workers’ Camp must be set back a distance of 200 metres from all boundaries of any sensitive land uses. This distance will take into account landscaping for screening purposes.
Operation of Use
8. Prior to the commencement of the Workers’ Camp, the applicant is to provide a management agreement in the form of a deed of agreement. The management agreement is to include the following information:
(i) Provision of a full-time on-site manager; (ii) The landlord tenant relationship with the employer of the NRWA, not with the workers themselves; (iii) Control of resident transient worker behaviour; (iv) Establishment of appropriate emergency procedures; (v) Decommissioning and restoration of the site
Preliminary Approval for Material Change of Use – Undefined Use (Temporary Workers’ Camp – 848 rooming units)
1. The development is to be located within proposed Lots 11, 12 and 13 as shown on Plan No. SD_0.00, Site Locality Plan, dated 31/05/2011.
Stormwater and Drainage
2. All stormwater from roofed and paved areas shall be collected and disposed on site in accordance with the Planning Scheme.
3. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or top other storage or dispersal arrangements which must be agreed in writing by Council in subsequent approvals, including protection of water quality in Lake Neverfill.
Erosion Control
4. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
Services Provisions
5. The site must be connected to reticulated sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme.
6. The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.
7. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
Access, Roads, Landscaping Setbacks and Lighting
8. Access to the site is to be obtained from the proposed new road. The road must be constructed prior to the commencement of use in accordance with previous approvals. Detailed site access arrangements are to be provided as part of any application for a Development Permit.
9. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
10. Setbacks to all boundaries to accord with policy position of council for non-resident workforce accommodation at the time applications for development permits are lodged.
11. Subsequent applications for development permits are to demonstrate how the development will be screen from visitors to Lake Neverfill.
Signage
12. Signage shall be in accordance with the Town Planning Scheme and relevant Policy requirements.
An 1800mm x 1800mm information sign shall be provided at the entrance to the development site to indicate the following information:
i. Owner of the site ii. Manager of the site iii. Specific Rules for the Camp Area iv. Map of the Camp Area v. Emergency Contact Phone Number(s)
No Cost to Council
13. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
14. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
Use
15. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
16. No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.
17. Any application for a development permit for a workers camp will be restricted to 10years from the commencement of the use.
Preliminary Approval for Material Change of Use – Motel (82 rooms)
1. The development is to be located within proposed Lot 1 as shown on Plan No. SD_0.00, Site Locality Plan, dated 31/05/2011.
Stormwater and Drainage
2. All stormwater from roofed and paved areas shall be collected and disposed on site in accordance with the Planning Scheme.
Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or top other storage or dispersal arrangements which must be agreed in writing by Council through subsequent development approvals.
Erosion Control
3. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
Services Provisions
5. The site must be connected to reticulated sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme.
6. The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.
7. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
Access, Roads, Landscaping and Lighting
8. Access to the site is to be obtained from the proposed new road. The road must be constructed prior to the commencement of use. Detailed site access arrangements are to be provided as part of any application for a Development Permit.
9. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
No Cost to Council
10. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
11. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
Advertising Signs
12. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.
Use
13. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
14. No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.
15. The development is to be designed to minimise the impacts of the adjoining sawmill on the residents of the worker’s camp.
End of Conditions CARRIED 8/0 |
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Delegated Officer |
Director Planning & Environment |
Cr. Bartels entered the Chambers at 9.51am.
Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 9.52am
Subject Heading: resumption of standing orders
Council returned from morning tea at 10.25am
confidential items
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
(e) contracts proposed to be made by it;
Resolution No. GM.010.12 Moved Cr Denton Seconded Cr Chambers
That Council close the meeting to the public at 10.26am.
CARRIED 9/0 |
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Cr. Bartels & Cr. Price left the chambers at 11.05am.
Cr. Bartels entered the chambers at 11.10am.
Cr. Price entered the chambers at 11.12am.
Resolution No. GM.011.12 Moved Cr Price Seconded Cr Wason
That Council open the meeting to the public at 11.13am.
CARRIED 9/0 |
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Cr. Bartels left the chambers at 11.13am.
Cr. Bartels entered the chambers at 11.15am
PRESENTATION
Paul Eagles & Franz Van Den Brink representing Urban Land Development Association (ULDA)
provided Council an overview of the “My Place” program for Roma.
The aim of the program is to deliver a portion of house and land packages in the price range of $250,000 - $350,000 for ULDA developments. A selection process is utilised to ensure program delivery meets the needs of the intended market. The advertising campaign for the “My Place” program in Roma will commence prior to February 2012 in line with release of stage 2 of the “Clearview Rise” development. Contract finalisation will take place in late April 2012.
Item Number: 22.1 |
File Number: D11/35909 |
Subject Heading: Request to write off overdue interest Location: Roma |
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Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
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Executive Summary: Correspondence received with respect to Assessment Number - 14012322 requesting Council write off all interest accrued if overdue and current rates are paid in full.
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Resolution No. GM.012.12 Moved Cr Hartley Seconded Cr Chambers That Council does not write off overdue interest.
CARRIED 9/0 |
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Delegated Officer |
Financial Services & Rates Coordinator |
Item Number: 22.2 |
File Number: D11/38382 |
Subject Heading: Tender 12/8 Operation of the Roma Saleyards Canteen |
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Author and Officer’s Title: Gemma Lines, Stores and Purchasing Coordinator Terrance Hyland, Roma Saleyards Manager |
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Executive Summary: Tenders were called and received for the renewal of the Saleyards Canteen lease.
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Resolution No. GM.013.12 Moved Cr Denton Seconded Cr Wason That the Saleyards Canteen lease is appointed to PJ & JE Green for a period of three (3) years at a weekly rental of $250.00 based on the criteria for assessment set out in the Tender Documents.
CARRIED 9/0 |
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Delegated Officer |
Stores & Purchasing Coordinator/Roma Saleyards Manager |
Item Number: 22.3 |
File Number: D11/36315 |
Subject Heading: Allow Discount Location: Forestvale |
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Author and Officer’s Title: Kirsty Grams, Rates Officer |
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Executive Summary: The rate payer would like the discount granted for the current period being from July 2011 to December 2011 with respect to Assessment Number - 12008082.
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Action: That the matter lay on the table pending further investigation, for presentation at the next meeting of Council on 8 February 2012.
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Delegated Officer |
Rates Officer |
Item Number: 22.4 |
File Number: D12/842 |
Subject Heading: Review and Assessment of the Maranoa Retirement Village Auxiliary Sub-Committee's submission for the future operation of the Maranoa Retirement Village Location: Mitchell |
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Author and Officer’s Title: Tony Klein, Director of Community Services |
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Executive Summary: Using the services of Aged Care Management Australia, Council has undertaken an independent review and assessment of the Maranoa Retirement Village Auxiliary Sub-Committee’s submission to Council regarding the future operation of the Maranoa Retirement Village.
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Resolution No. GM.014.12 Moved Cr Watson Seconded Cr Chambers 1. Council resolves to not transfer any residential aged care bed licenses or funding to enable the continued operation of the Maranoa Retirement Village using the currently proposed community-led management model.
2. That Council continues to expedite the Multi Purpose Health Service project collocated at the Mitchell Hospital.
3. That the Director Community Services engage with the Maranoa Retirement Village Auxiliary Sub-Committee to overview the Aged Care Management Australia report and any resolution(s) of Council as a result of this officer report.
CARRIED 9/0 |
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Delegated Officer |
Director of Community Services |
LATE ITEM
Item Number: 22.5 |
File Number: D12/1255 |
Subject Heading: Use of Council Owned Location: Roma |
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Author and Officer’s Title: Edward Sims, Manager Organisational Performance |
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Executive Summary: Recent exploratory discussions have been held with Origin (APLNG) who in partnership with Horizon Housing Company, are eager to develop residential accommodation in Roma within short timeframes and ideally in joint venture with Council.
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Action: 1. That Council supports the developing of the land as outlined in the report. 2. That a further report be submitted to Council for endorsement as the project develops.
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Delegated Officer |
Manager Organisational Performance |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.40am.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 8 February 2012, at the Roma Administration Centre.
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Mayor. Date.
Councillor Notice of Business
Meeting: General 15 February 2012 |
Date: 1 February 2012 |
Item Number: 7.1 |
File Number: D12/2874 |
SUBJECT HEADING: Mitchell Town Pool Access Steps
Classification: Open Access
Author & Councillor’s Title: Cr Jason Bartels
Executive Summary: The Mitchell Town Pool was designed and constructed, but in this process one major requirement of walk in access was omitted. |
That Council investigate and cost the alterations necessary to install a set of walk in access steps to the Mitchell Town Pool.
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Background:
The New Mitchell Town Pool is a great new asset to the community of Mitchell, and is very well utilised by all age groups of the community.
This is that there is no walk in access to the pool. The only way in and out of the pool, is by the foot hold steps and grab ladders, which is not suitable for frail and aged persons. To overcome this problem council has supplied a lift chair to give access to those patrons unable to access the pool any other way.
The lift chair works fine if used for rehabilitation work and such, but is not suitable for general access to the pool for groups requiring access. The lift chair is slow, and restricts the independence of the individual wanting to access the pool. When classes such as water aerobics are held large groups of people have to wait their turn to be able to access the pool, and have to rely on others when they wish to leave the pool. This should not be the case in a new facility, and Council needs to have a set of walk in steps constructed to the new pool, to allow independent access to all patrons.
Supporting Documentation:
Nil
Notice prepared by: Cr. Jason Bartels
Officer Report
Meeting: General 15 February 2012 |
Date: 17 January 2012 |
Item Number: 11.1 |
File Number: D12/1445 |
Subject Heading: Roma 150 Years Celebrations
Classification: Open Access
Name of Applicant: N/A
Location: Roma
Author & Officer’s Title: Noela Ward, Manager Community Development
Executive Summary: Monday 3 September 2012 marks Roma’s 150th year anniversary. Roma Tourism Association is coordinating a week of celebratory events commencing on 26 August 2012 and concluding on 3 September 2012 in recognition of this major milestone in the history of Roma. Members of the Community Development Department have been liaising with representatives from Roma Tourism Association to identify the scope of the celebratory events and community and Council partnering opportunities and support.
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It is recommended that Council
1. Host a Sports Dinner on 31 August 2012 with a Council financial contribution to the value of $5,000; 2. Host a Commemorative Morning Tea on 3 September 2012 with a Council financial contribution to the value of $2,500; 3. Provide in-kind assistance to Roma Tourism Association to host the Birthday Bash – Community Family Celebration on 1 September 2012 to the value of $12,000; 4. Provide in-kind assistance through the provision of non-cost marketing and promotional activities that promote special celebratory events and activities undertaken by community groups and organisations as part of Roma’s sesquicentennial anniversary; 5. Consider an application from Roma Tourism Association for funding under Council’s 2011/12 Grants Program for marketing materials and promotional activities. |
Body of Report:
Monday 3 September 2012 marks Roma’s 150th year anniversary. In order to maximise community partnering opportunities and to develop a cohesive and coordinated approach in celebrating this significant milestone in local history, members of the Community Development Department have been liaising with representatives from the Roma Tourism Association. Meetings with Roma Tourism Association representatives, Lyn Kajewski and Loretta Waldron were held on 2 November 2011 and 8 December 2011.
Sesquicentennial Anniversary Logo
At the Councillor Workshop on 23 November 2011, Council proposed the development of a sesquicentennial anniversary logo that could be utilised by local community groups and organisations throughout this anniversary year to promote or brand any special events or activities. This initiative would not only promote Roma’s sesquicentennial anniversary but also maximise community partnering opportunities and involvement in this significant historical milestone.
It is proposed that the Community Development Department would liaise with local community groups, sporting clubs, schools, government agencies, local business and industry to promote 2012 as Roma’s 150 Years Celebration. Such promotion would include the identification of any opportunities or special events which could acknowledge Roma’s 150 Years Anniversary and be branded accordingly, if appropriate.
During discussions with Roma Tourism Association representatives on 8 December 2011, Lyn Kajewski advised that the Association had already commenced the processes of developing a logo and that they supported its use by other community groups for their special events and activities throughout the anniversary year. Lyn Kajewski also advised that Council would have input into the final logo selection.
Roma Floral Emblem
Roma Tourism Association is commissioning the design of a floral emblem for Roma. The floral emblem which has been selected by Roma Tourism Association is the bottle tree flower.
Roma Tourism Association Events
Roma Tourism Association has advised that they are coordinating the below listed celebratory events and activities through week commencing 26 August 2012. The events and activities will be delivered in partnership with local community groups and businesses and include
Community Celebratory Events
· Jazz ‘n’ Shiraz (26 August 2012);
· Sports Dinner (31 August 2012)
· Birthday Bash – Community Family Celebration (1 September 2012);
· Combined Church Service (2 September 2012)
· Commemorative Community Morning Tea (3 September 2012)
Commemorative Activities
· Guided Cemetery Tours;
· Picnic at Mt Abundance and guided tours;
· Shop Front Galleries including guided tours and folklore stories;
· Pub Crawl in partnership with local hotels;
· Community Blogspot - I Am Roma;
· Production of a DVD – I Am Roma (to be used as a tourism promotional tool)
· Launch of Roma’s Floral Emblem
· Production of Souvenirs including mugs depicting floral emblem, tea towels printed with Roma timeline and a coffee table book.
Council Partnership
Roma Tourism Association is seeking Council assistance and support with the events and activities listed below.
Council Role / Support |
Event / Activity |
Details |
Estimated Cost |
Event Hosting |
Sports Dinner |
Council to host a Sports Dinner on 31 August 2012. The event would recognise Roma’s sporting heroes and passion for sport.
The cost of the event could be offset by ticket sales and corporate sponsorship. Actual costs incurred would relate to staff time in coordinating and hosting the event or alternatively this role could be outsourced to an Event Coordinator.
A budgetary allocation already exists within Council’s 2011/12 budget for a Sports Dinner. Hence this activity and budgetary allocation could be re-assigned to Council’s 2012/13 budget. |
$5,000 Sport & Recreation Budget |
|
Commemorative Community Morning Tea |
Council to host a Commemorative Community Morning Tea on 3 September 2012. Council would need to meet associated hospitality costs. Other costs incurred by Council would relate to staff time in coordinating and hosting the event or alternatively this role could be outsourced to an Event Coordinator. |
$ 2,500 |
In-Kind Assistance |
Birthday Bash – Community Family Celebration |
Whilst Roma Tourism Association will be the lead host organisation for this activity on 1 September 2012 they will be partnering with other local community groups in delivering the event.
Roma Tourism Association have advised that the Birthday Bash will be a daytime event at Big Rig Parkland aimed at creating a sense of community and family with an old fashioned styled BBQ and finishing early evening with a birthday cake.
Roma Tourism Association is seeking Council’s in-kind assistance with – Big Rig road closure; Power and lighting access; Site preparation (lawns mowed, clean amenities, clean BBQs, train track cleared of debris etc); Table and chair hire; Rubbish bins; Big Rig Parklands access; Waiver of fees for Bassett Park as an alternative wet weather venue.
The above in-kind assistance would be eligible under Council’s Non Financial Assistance program. If successful with an application under the Non Financial Assistance Program no additional budgetary allocation required as funds would be sourced from the 2012/13 budgetary allocation for Council’s Non Financial Assistance Program. |
$12,000 (Indicative figure only) Non Financial Assistance Program Budget |
|
Promotional Activities |
Non cost marketing and promotional activities via Council’s communication networks including –
Website; Email database; Customer Service Centres; Libraries; Media Releases; Events Calendar; Bottle Tree Bulletin; Radio Interviews. |
$ 0.00 |
Financial Assistance |
Marketing Activities |
Roma Tourism Association is seeking financial assistance for the promotion and advertising of the event. The monetary figure of $7,000 which has been assigned to this activity is an indicative figure only. An actual monetary figure cannot be assigned until the Marketing Plan has been finalised. It is anticipated that the grant amount being sought from Council will not exceed $7,000.00.
Roma Tourism Association was advised that if they require financial assistance for any of their activities or events they should make application under Council’s 2011-12 Grants Program – Round 2.
If successful with a grant application no additional budgetary allocation required as funds would be sourced from the 2011/12 budgetary allocation for Council’s Grants Program. |
$ 7,000 (Indicative Figure Only) No additional budgetary allocation required |
Roma Tourism Association is keen to partner with Council in the promotion, coordination and delivery of their anniversary activities and events and as such has extended an invitation for two staff members to participate in their Organising Committee.
Marketing and Promotion
Council will play a significant role in promoting and marketing 2012 as the year of Roma’s 150th Year Anniversary. As outlined above, members of the Community Development Department will liaise with local community groups, sporting clubs, schools, government agencies, local business and industry to identify opportunities or special events which could align with Roma’s sesquicentennial anniversary and if appropriate, be branded accordingly.
In addition to formal paid promotion and advertising being undertaken by Roma Tourism Association, it is proposed that Council will also assist with the promotion of these community and celebratory events through a range of communication tools and mediums including –
· Council website;
· Tourism website;
· Council Facebook Page;
· Email contact databases;
· Media Releases;
· Events Calendar;
· Bottle Tree Bulletin;
· Customer Service Centres;
· Libraries;
· Visitor Information Centres;
· Mayoral Radio Interviews;
Summary
Roma Tourism Association in partnership with local community groups and Council are planning to deliver a diverse range of celebratory events and activities during the week commencing 26 August to 3 September 2012 to celebrate Roma’s sesquicentennial anniversary.
In particular Roma Tourism Association has requested Council’s direct involvement in the program of celebratory events with the hosting of a Sports Dinner on 31 August 2012 and a Commemorative Community Morning Tea on 3 September 2012. Additionally Council’s in-kind assistance is being sought for the Birthday Bash on 1 September 2012 and marketing and promotion of the celebratory events and activities. Financial support will also be sought by Roma Tourism Association under Council’s 2011/12 Grants Program for marketing materials and advertising.
Notwithstanding the hosting of the Sports Dinner and a Commemorative Community Morning Tea, it is proposed that Council’s primary function will be to promote 2012 as Roma’s 150th Year Anniversary and provide in-kind assistance to local community groups and organisations with the marketing and promotion of their special commemorative events and activities throughout the year.
It is estimated that the total financial and resource implications to Council, inclusive of in-kind assistance costs will be approximately $26,500 the composition of which is summarised as follows -
Sports Dinner (currently budgeted in 2011/12 Sport & Recreation Budget) $ 5,000
Commemorative Community Morning Tea $ 2,500
In-kind Assistance (allocation from 2012/13 Non Financial Assistance Budget) $ 12,000
Funding for Marketing and Advertising (2011/12 Grants Program Budget) $ 7,000
It is recommended that Council endorse the program of celebratory events and activities as outlined above; approve Roma Tourism Association’s request for in-kind assistance for the Birthday Bash – Community Family Celebration and marketing and promotional activities; and in due course consider an application from Roma Tourism Association under Council’s Grants Program for funding for the development of marketing materials and promotional activities.
Consultation (internal/external):
Internal Consultation:
Tony Klein, Director Community Services
Rebecca Girle, Regional Arts & Culture Coordinator
Mark McDevitt, Community Development Coordinator (Roma)
External Consultation:
Lyn Kajewski, Roma Tourism Association
Loretta Waldron, Roma Tourism Association
Risk Assessment (Legal, Financial, Political etc.):
Legal: Nil
Financial: $14,500.00
Political: Failure to support this significant historical anniversary may have political implications for Council.
Policy Implications:
Non Financial Assistance Policy
Grants Policy
Financial Resource Implications:
Total Financial Implications: $14,500.00 comprising of
Sports Dinner (currently budgeted in 2011/12 Sport & Recreation Budget) $ 5,000
Commemorative Community Morning Tea $ 2,500
Funding for Marketing and Advertising (2011/12 Grants Program Budget) $ 7,000
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region
Supporting Documentation:
Nil
Report authorised by:
Officer Report
Meeting: General 15 February 2012 |
Date: 25 January 2012 |
Item Number: 11.2 |
File Number: D12/2227 |
Subject Heading: 2011 Santos Food & Fire Fest Post Event Report
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Rebecca Girle, Regional Arts & Culture Coordinator
Executive Summary: A post event report on the 2011 Santos Food & Fire Fest, held on Saturday 10 September 2011 at the Big Rig Parklands, Roma. |
Post event report on 2011 Santos Food & Fire Fest be received and noted.
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Body of Report:
The 2011 Santos Food & Fire Fest was well supported with visitor numbers exceeding 3000 people. Event survey results indicate that most event visitors were residents of the Maranoa region with a small percentage visiting the area from as far away as Victoria.
In total 28 market/food stall vendors attended the 2011 Santos Food & Fire Fest. Over half of the vendors were local to the Maranoa region. Local vendors included the Rotary, Lions and Zonta groups and local food establishments and small businesses such as BC’s Bar & Grill, the Queens Arms Hotel, the Club Hotel, Australian Desert Limes and Yuleba Butchery. Revenue from the market/food stall site registrations totalled $1615.50.
Sponsorship for the 2011 event totalled $31,075 (including GST), in comparison to the sponsorship raised for the 2009 event there was a decrease of approximately $10,000. The decrease in sponsorship could be attributed to the insufficient lead time of invitations to potential sponsors, thereby not affording them the opportunity to incorporate their sponsorship into their annual budgets. The failure to follow up on identified sponsorship opportunities could also be attributed to difficulties in assigning an Event Coordinator to undertake this task.
Santos retained the naming rights sponsorship package with a contribution of $22,000 (including GST). Their commitment of sponsoring three events will expire after the 2013 event. Other notable contributions came from Entegy who donated the design and printing of 10,000 Event Program brochures and Coates Hire who discounted and provided free hire of necessary onsite items such as portaloos and lighting.
The expenditure for the 2011 Santos Food & Fire Fest totalled $63,614.85, less the sponsorship and market/food stall income of $32,690.50, meant the cost to Council was $30,924.35. Refer to the attached Final Financial Position Statement for a breakdown of costs.
The event continues to be a very good community development activity as it not only provides an opportunity for community members to interact socially, but also provides opportunities for community members and groups to be involved in the festival in many different capacities. With the increasing profile and popularity of the event, the Santos Food & Fire Fest has the potential to develop into a premier regional tourism event. Hence it is important that Council continue its support and affiliation with the event to ensure its continued growth and development for the Maranoa Region.
The event has other economic, social and cultural outcomes for the broader regional community. These positive outcomes include -
• The participation of local businesses, particularly sponsors and food vendors, in the event has provided an opportunity to promote their products and services to a broader regional audience.
• Local performers were included in the entertainment program in order to showcase local talent and build their confidence as performers.
• Beef from a Jackson producer, Elliot Premium, was donated for The Best of Beef cooking demonstration, this allowed for the promotion of a key local industry as well as the promotion of a quality product endorsed publicly by David Pugh, The Queensland Chef.
• The inclusion of Rick Gomez, Chef from BC’s Bar & Grill, into The Best of Beef cooking demonstration provided a young local person the opportunity to work alongside an industry leader and showcase their culinary skills and talents.
• The festival promotes and celebrates the oil and gas industry of the region; the growth of the oil and gas industry is a somewhat sensitive issue, though the festival may be a way to provide some positive interaction with mining companies.
• The Friendship Flags project facilitated the bringing together of all of the regional schools for a combined community project and generated a sense of pride from the students and schools who could showcase their artistic works.
• The 30 Flags for 30 Artists project provided an opportunity for the Maranoa’s flourishing artistic sector to showcase and recognise their talents. The project also provided a skills development opportunity for the artists by encouraging them to explore alternative mediums for artistic expression.
• The promotion of multiculturalism through the introduction to international cuisine and themed entertainment.
Event surveys were distributed during the event. Approximately 104 surveys were returned in total. The event survey has proved to be a very valuable tool in determining the success of the event and provided the following results –
· 92 % of respondents rated the organisation of the festival as ‘Excellent’ or ‘Good’;
· 89 % of respondents rated the general facilities (i.e. parking, toilets, food and beverage) as ‘Excellent’ or ‘Good’;
· The music, food stalls and entertainment rated as the most preferred elements of the festival by respondents. Another notable selection by respondents was the atmosphere of the event.
The 2011 Santos Food & Fire Fest, like the 2009 event, was held at The Big Rig Parklands, Roma. The public feedback regarding the venue was that it had a fantastic atmosphere which suited the relaxed feeling of the festival. However the size and limited infrastructure of the site may restrict the future growth of the event if it continued to be hosted at the Big Rig Parklands. Of particular concern is the restricted access to electrical infrastructure and power supply.
The Event Coordination Team identified three possible options which would require Council’s consideration prior to the hosting of future festivals. Options for consideration include -
• Host the event at The Big Rig Parklands with no changes to the current site, thus restricting the number of market/food stalls and activities at the event which require access to electrical infrastructure and continue to hire non fixed infrastructure items such as portaloos, lights, tables and chairs.
• Relocate the event to a venue, such as Bassett Park, with existing infrastructure, fixed and non fixed, to accommodate continued growth of the event. It is also noted that due to the size of this venue careful consideration would need to be given to the preparation of the site so as to retain the unique atmosphere and character of the event.
Although the 2011 Santos Food & Fire Fest has been recognised as a success, it is recommended that an Event Coordinator be considered for the project to further develop the event and to ensure that sponsorship and marketing opportunities are maximised. The event has demonstrated numerous positive outcomes for the local and regional community from social, cultural and economic perspectives. The event’s continued growth should be fostered to expand positive outcomes and benefits for the Maranoa Region.
It is proposed that the 2013 Santos Food & Fire Fest be scheduled for Saturday 14 September 2013.
Consultation (internal/external):
Noela Ward, Manager Community Services
Heidi Schutt – Community Development Coordinator (Injune)
Jane Fenton – Community Development Coordinator (Mitchell
Mark McDevitt – Community Development Coordinator (Roma)
Nicola Gear – Community Development Coordinator (Surat)
Julian McEwan – Operations Overseer (Roma Town)
Konrad Crawford – Parks and Gardens Foreman (Roma)
Ian Allen – Maintenance Foreman (Roma)
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Please see attached event financial statement.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region
Supporting Documentation:
1View |
2011 Santos Food & Fire Fest - Final Financial Position Statement |
D12/2459 |
Report authorised by:
Noela Ward, Manager Community Development
Officer Report
Meeting: General 15 February 2012 |
Date: 27 January 2012 |
Item Number: 11.3 |
File Number: D12/2303 |
Subject Heading: Flexible Funding Program
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Noela Ward, Manager Community Development
Executive Summary: Maranoa Regional Council has been allocated $150,000.00 in funding under the Flexible Funding Program, to be released in two instalments of $75,000.00. The first instalment of $75,000.00 has been received by Council. The projects resolved by Council at the 29 June 2011 General Meeting have subsequently been deemed ineligible under funding program guidelines by officers of the Department of Local Government and Planning. An alternative project has been identified, the Live Maranoa Project, which officers of the Department of Local Government and Planning have advised will meet program funding guidelines. |
That Council: 1. Allocate funding of $71,500.00 from the Flexible Funding Program to partially fund the delivery of the Live Maranoa Project; 2. Approve to meet the purchase cost of $15,000.00 for the Whispir System; 3. Approve to meet the ongoing software licensing fees of $500.00 per month.
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Body of Report:
In March 2011, the Queensland Reconstruction Authority (QRA) was established to ensure Queensland communities could effectively and efficiently recover from the impact of the disastrous events of the preceding summer.
The Queensland Reconstruction Authority framework promotes a community development approach for reconstruction and recovery that is consistent with national and international disaster recovery responses.
The Community Development and Recovery package is jointly funded by the Australian and Queensland Governments through the Natural Disaster Relief and Recovery Arrangements of which the Flexible Funding Program is a key component. Through a community development approach to recovery, it is intended that the funding will support local communities to identify their recovery needs, effectively plan for the community’s long-term sustainability and help them be more prepared to recover from any future disasters.
Maranoa Regional Council was allocated $150,000.00 under the Flexible Funding Program. At the General Meeting of Council on 29 June 2011 Council resolved, Resolution Number GM.240.11,
That Council allocation $150,000.00 funding from the Flexible Funding Program to the following Projects:
· Conversion of the Surat Childcare facilities - $120,000
· Review of Mitchell flood study in conjunction with DMR - $30,000
Subsequently advice was received from officers of the Department of Local Government and Planning that the above projects did not meet funding program guidelines and as such were deemed ineligible for funding under the Flexible Funding Program.
The Director Community Services and Manager Community Development liaised extensively with officers from the Department of Local Government and Planning and the Department of Communities to clarify the type of projects which would be eligible as per funding guidelines. The process of identifying an appropriate project or projects which both met the requirements of the funding guidelines and were meaningful community projects which did not have the potential as being perceived by residents as a frivolous waste of public monies has been extremely difficult and frustrating.
On 24 November 2011 a meeting was convened by Council’s Manager Community Development , Ms Noela Ward with Mr Jim Grassick, Manager Local Government and Ms Joanne Murrell, Senior Advisor, Southern Region, Department of Local Government and Planning and Ms Amanda Nixon Senior Community Recovery Referral Information Officer, South West Region Community Recovery Team, Department of Communities to discuss possible eligible projects which would not only meet funding program guidelines but also align with the Maranoa Community Plan 2020 – Pathways to our future.
A project proposal for the Live Maranoa Project was submitted to the meeting for consideration. On 24 January 2012, written advice was received from Ms Joanne Murrell, Senior Advisor, Southern Region, Department of Local Government and Planning confirming that the project would meet the Flexible Funding Program Guidelines, however two project budget items would not be eligible for funding and Council would need to meet the costs of those project budget items.
Project Outline – Live Maranoa – Growing strong, vibrant, sustainable communities
The Live Maranoa Project will provide a range of communication resources for residents (short and long term) and visitors. The resources will be utilised to support resilience and future disaster preparedness for the communities of the Maranoa Region. This will be achieved through the implementation of systems to communicate essential information and to promote community connectedness, social networking and enhancement of community functionality.
The project will deliver three (3) communication platforms to enhance communication capabilities and reduce our community’s vulnerability to natural disasters, increase preparedness and build community resilience, confidence and capacity to deal with major events. The communication platforms will be utilised to promote community safety and awareness information will be:
· Multi-communications Info Broadcast Network Platform
· Live Maranoa Info Folio (including e-folio)
· Web Based Information
Multi-communication Info Broadcast Network Platform
Designed to improve community communication capabilities required to reduce risk, improve situational awareness, increase operational responsiveness and resilience and ultimately effectively deal with emergencies, natural disasters and major events.
This communication platform will facilitate the centralised management of contact data and enable community awareness and preparedness information and messages to be rapidly issued to the community across multiple channels. Incident management teams can be activated immediately and plans executed efficiently.
Community, stakeholder, response worker and volunteer expectations can be managed more efficiently, enabling key personnel to focus on managing the recovery process in a coordinated and strategic manner. The communication platform will facilitate rapid communication through a variety of formats and mediums to ensure greater coverage and availability of timely information for impacted groups, the community and stakeholders. Communications can be sent across multiple channels simultaneously e.g. rapidly sending and publishing alert and warning messages across SMS, email, voice, RSS feeds, social media and the web.
This communication platform can also be utilised to educate the community by communicating updates to procedures and directing them to links about how to prepare for and cope with situations. The capability of the platform enables the specific targeting of identified groups within the data base. For example vital community preparedness information could be distributed, in the first instance, to seniors, disabled persons and/or their carers / volunteers to ensure that they have sufficient time to enact their emergency plans.
After a review of various products, Council’s Administration Manager, Mrs Debbie Tully, has recommended the Whispir system would have the capability of delivering the above system requirements. The Multi-communication Info Broadcast Network Platform will incorporate the following project elements –
Engagement of Data Base Establishment Project Officer $35,000
Initial purchase of the Whispir system $15,000
Ongoing software licensing fees - $500 per month for 36 months $18,000
Live Maranoa Info Folio (e-folio)
The Live Maranoa Info Folio will be a printed and electronic resource designed to refer community members to the website and stimulate awareness and understanding of the Multi-communications Info Broadcast Network Platform. The information will also be presented in languages relevant to the local regional population.
Copies of the Info Folio will be distributed to all local residents (town and rural) and made available for new residents. Copies will also be distributed to all accommodation establishments throughout the region to ensure that visitors also have access to this vital information.
Project Management
The project will be jointly managed by the Manager Community Development and Administration Manager. The Manager Community Development will project manage the development of the Live Maranoa Info Folio and web based information system whilst the Administration Manager will project manage the development the Multi-communications Broadcast Network Platform.
Project Budget
Multi-communications Broadcast Network Platform
Engagement of Data Base Establishment Project Officer $ 30,000
Initial purchase of the Whispir system $ 15,000
Ongoing software licensing fees - $500 per month for 36 months $ 18,000
Live Maranoa Info Folio and E-folio
Engagement of Project Officer (2 months) $ 15,000
Design and production of Info Folio (10,000 copies) $ 15,000
Translation Services $ 4,000
Design, reformat and production E-folio $ 1,500
Design and production of Info Folio CD (500) $ 3,000
Design and construction of web information $ 3,000
Total Project Cost $104,500
Ineligible Funding Costs
Ms Joanne Murrell, Senior Advisor, Southern Region, Department of Local Government and Planning has advised that the costs associated for the initial purchase of the Whispir system and the ongoing monthly software licensing fees of $15,000.00 and $500.00 respectively, would be ineligible for funding under the Flexible Funding Program. Hence if this project were to proceed Council would need to provide assurances that such costs would be met by Council. The establishment costs can be met within the existing 2011- 12 budget.
It is also noted that the total cost of this project which is eligible for funding under the Flexible Funding Program is $71,500.00. This would leave a balance of $78,500.00 of unexpended funds for which an additional eligible project would need to be identified to fully expend Maranoa Regional Council’s funding allocation of $150,000.
Consultation (internal/external):
Internal
Tony Klein, Director Community Services
Barry Omundson, Director Infrastructure
Debbie Tully, Administration Manager
External
Jim Grassick, Manager Local Government, Southern Region, Department of Local Government and Planning
Joanne Murrell, Senior Advisor, Southern Region, Department of Local Government and Planning
Amanda Nixon, Senior Community Recovery Referral Information Officer, South West Region Community Recovery Team, Department of Communities
Angus Hotchin, Entegy
Mitch Field, Account Executive, South West Queensland, Telstra Business
Risk Assessment (Legal, Financial, Political etc.):
Legal
This project would demonstrate that Council had implemented an early warning system to appropriately manage local disasters.
Financial
Total cost of project $104,500.00.
Political
Failure by Council to implement appropriate and effective communication processes with residents particularly during natural disasters and emergency situations could have serious political ramifications for Council.
Policy Implications:
Nil
Financial Resource Implications:
Total project cost $104,500.00 comprising of $71,500.00 under the Flexible Funding Program and $15,000.00 initial purchase price of Whispir system and $500.00 per month ongoing software licensing fee.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.5.12(b) To ensure preparedness to respond to major incidents and disasters and engage with Local Disaster Management Group in planning activities aimed at minimising the impact of such events on the community.
Supporting Documentation:
Nil
Report authorised by:
Officer Report
Meeting: General 15 February 2012 |
Date: 16 January 2012 |
Item Number: 12.1 |
File Number: D12/1313 |
Subject Heading: Licence Extension and Amendment - Wallumbilla
Classification: Open Access
Name of Applicant:
Location: Part of Lot 51 on SP113919 - Warrego Highway, Wallumbilla
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: Council has a licence with Queensland Rail Ltd to use part of Lot 51 on SP113919 for the purpose of operating a museum (calico cottage). This is a ten year licence expiring on 31 March 2019. The Wallumbilla Heritage Association has contacted Council seeking approval to relocate the disused Blythdale Tennis Club Building to the site, however the current licence area will not accommodate this building. It is recommended that Council apply to Queensland Rail to extend the licence area. |
Council seek approval from Queensland Rail to extend the licence area over part of Lot 51 on SP113919, Warrego Highway, Wallumbilla to accommodate the Blythdale Tennis Clubhouse building.
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Body of Report:
Council has a licence with Queensland Rail Limited to use railway land being part of Lot 51 on SP113919 for the purpose of operating a museum. This licence area, shown on the attached map, covers the Calico Cottage buildings only. The current licence fee is $1,000 exclusive of GST per annum.
The Wallumbilla Heritage Association Inc has contacted Council seeking approval to relocate the Blythdale Tennis Club Building to the eastern side of the existing buildings near the bottle trees. However as the land is not owned by Council, it is necessary for Council to seek the approval of Queensland Rail Limited. Council’s licence with Queensland Rail stipulates that the licencee (Council) must not construct any building or other improvement or alter or add to any building or other improvement on the land without first seeking and obtaining approval. The current licence area is not sufficient in area to accommodate the new infrastructure.
Consultation (internal/external):
Beryl York, Acting Secretary Wallumbilla Heritage Association
Amber Scheld, Property Management Officer Queensland Rail
Risk Assessment (Legal, Financial, Political etc.):
Relocation of the Blythdale Tennis Club building to the Calico Cottage site has been highlighted as a priority project by the Wallumbilla Heritage Association.
Policy Implications:
The licence between Council and Queensland Rail stipulates a process for extending or amending this licence. Council is following due process in this matter.
Financial Resource Implications:
The current annual licence fee is $1,000 per annum. The increased licence area will result in an increased fee, however Queensland Rail have not been able to provide details of this new fee.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Map showing licence area |
D12/1321 |
Report authorised by:
Officer Report
Meeting: General 15 February 2012 |
Date: 16 January 2012 |
Item Number: 12.2 |
File Number: D12/1324 |
Subject Heading: Placement of Blythdale Tennis Club Building at Calico Cottage
Classification: Open Access
Name of Applicant: Wallumbilla Heritage Association Inc
Location: Part of Lot 51 on SP113919 - Warrego Highway Wallumbilla
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: The Wallumbilla Heritage Association Inc has requested permission to relocate the disused Blythdale Tennis Club building to an area adjacent to Calico Cottage on the Warrego Highway in Wallumbilla. The proposed site is on Queensland Rail land adjacent to an area licenced to Council for the purpose of a museum. It is recommended that Council provide its in-principle support to the proposal subject to conditions including an extension of the licence area by Queensland Rail.
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Council provide its in-principle support to the Wallumbilla Heritage Association’s proposal to relocate the Blythdale Tennis Club building to the Calico Cottage precinct in Wallumbilla subject to approval of an extension of the licence area by Queensland Rail, all building and planning applications being approved by Council and all costs associated with the relocation, refurbishment and on-going maintenance of the building being met by the Wallumbilla Heritage Association.
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Body of Report:
The Wallumbilla Heritage Association Inc has written to Council seeking approval to relocate the disused Blythdale Tennis Club building to the Calico Cottage precinct in Wallumbilla. The Association hopes to place the building at the eastern end of the complex near the bottle trees.
The current Calico Cottage buildings are located on a Queensland Rail owned site that Council utilises under a licence arrangement. This licence is for a ten year period and is due to expire in March 2019. Numerous discussions have been held with Queensland Rail regarding the process to extend the licence area and the likelihood of approval being granted. Before considering an application to extend the licence area, Queensland Rail require details of the proposed encroachment area, building plans and/or development plans for the building and proposed commencement and conclusion date of the works.
The Blythdale Tennis Club Building was a former Queensland Rail Building. The Wallumbilla Heritage Association has inspected the building and reported that it is of solid construction with no visible termite damage. The association feels that this will be a straight forward building relocation.
The Wallumbilla Heritage Association has not sought any financial support from Council for the building and refurbishment works.
Consultation (internal/external):
Beryl York, Acting Secretary Wallumbilla Heritage Association
Amber Scheld, Property Management Officer Queensland Rail
Risk Assessment (Legal, Financial, Political etc.):
The Wallumbilla Heritage Association has identified this project as a priority for their organisation.
Policy Implications:
Council has two areas which it operates under licence with Queensland Rail, with the other area being a pedestrian access in Mitchell. Extension of the licence area is unlikely to set a problematical precedent.
Financial Resource Implications:
Council’s current licence with Queensland Rail attracts an annual licence fee of $1,000 (GST exclusive). This fee will rise with the expansion of the licenced area.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
1View |
Wallumbilla Heritage Association Inc - Request to relocate Blythdale Tennis Club building |
S11/14560 |
Report authorised by:
Wallumbilla Heritage Association Inc - Request to relocate Blythdale Tennis Club building |
Officer Report
Meeting: General 15 February 2012 |
Date: 12 January 2012 |
Item Number: 12.3 |
File Number: D12/1095 |
Subject Heading: Hall Hire - Health and Wellbeing Classes
Classification: Open Access
Name of Applicant:
Location: Community Halls - Mitchell, Injune, Surat and smaller communities in the Council region
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: Support is requested for small health and well-being businesses who are seeking to hire Council owned halls to hold fitness classes including aerobics, zumba, yoga and pilates in towns in the region without established indoor fitness centres.
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Council amend the Register of Fees and Charges by amending the Hall Hire Fees of all Council controlled halls such that Council offer start-up assistance for a period of 12 months, being a 60% discount on hall hire fees, for small, health and well-being businesses hiring Council controlled halls in towns without an indoor sporting or fitness centre. The definition of a small business being, a business with one instructor who holds appropriate insurance coverage and qualifications for the activity.
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Body of Report:
Council is frequently approached by small health and wellbeing businesses who are seeking to hire Council owned halls to hold fitness classes including aerobics, zumba, yoga and pilates. In communities without established indoor fitness centres there are few alternative venues to the Council halls, however the cost of hiring the halls deters potential hirers.
Council’s current hire fees are the same regardless if the hirer is holding a small fitness class or a large event. Current fees for the 2011/2012 year are as follows:-
Injune Hall - $72.55 per day;
Surat Hall – $73.65 per day;
Mitchell Hall - $63.20 per hour, or $252.50 per day.
The Wallumbilla and Yuleba Halls are managed by community management committees.
Instructors wishing to hold classes in the regional towns in the Council area are deterred by the hire fees. Small populations, no guarantee of participant numbers and the uncertainty of business success are deterring instructors. As a result few health and fitness classes are being held in the smaller communities.
A community meeting was held in Injune on 10 January 2012. In attendance were members of the Injune Hospital Auxiliary, Maranoa Health Enhancement Project, Advance Injune, Creative Injune, Injune Blue Light Association, Council and members of the Injune community. This meeting was called in response to the number of enquiries from community organisations and other parties seeking use of Council owned community facilities.
This meeting asked for Council’s support for incubation of small health and well-being businesses whereby new businesses are provided with a fee waiver or reduced rate when using community halls for exercise or health classes. The meeting agreed that start-up for micro health or exercise businesses in the small towns within the region was difficult as frequently the income from the often low number of paying participants did not meet the hall hire costs. The meeting agreed that a 12 month start-up assistance program would be beneficial.
It is recommended that Council offer start-up assistance for a period of 12 months, being a 60% discount on hall hire fees, for small, health and well-being businesses hiring Council owned halls in towns without an indoor sporting or fitness centre. The definition of a small business being, a business with one instructor who holds appropriate insurance coverage for the activity.
Consultation (internal/external):
Greg Caletti – Officer in Charge Injune Police Station ,Heidi Schutt – Community Development Coordinator Injune, Clare Wilson – Injune Hospital Auxiliary
Carol Ann Collie – Maranoa Health Enhancement Program, Janine Humphries – Advance Injune, Jenny Shaw – Creative Injune, Puddy Chandler – Advance Injune, Annabelle Chandler, Greg Calletti – Injune Bluelight Association, Cr. Joy Denton
Risk Assessment (Legal, Financial, Political etc.):
Fitness instructors participating in the scheme will be required to hold appropriate public liability insurance.
Policy Implications:
This resolution will effectively create a new policy for Council.
Financial Resource Implications:
Financial cost to Council will be minimal. Currently Council halls in the smaller towns are generally vacant and hired only sporadically.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
Nil
Report authorised by:
Officer Report
Meeting: General 15 February 2012 |
Date: 12 January 2012 |
Item Number: 12.4 |
File Number: D12/1104 |
Subject Heading: Application for Permit to Occupy
Classification: Open Access
Name of Applicant:
Location: Lots 25 and 26 on E5368 - Off Surat to St. George Highway
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: The Department of Environment and Resource Management seeks Council’s views on an Application for a Permit to Occupy over Lots 25 and 26 and E5368. The proposed use of the land is grazing.
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That Council advise the Department of Environment and Resource Management that it has no record of non-indigenous cultural heritage being present on the site and furthermore that it offers no objection to a Permit to Occupy being issued for Lots 25 and 26 on E5368 subject to the following conditions:- 1. The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s. 2. The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use. 3. Animals grazing the land are not to be sold and/or used for human consumption. 4. The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area. 5. Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek. 6. Should any weeds identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible. 7. The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.” |
Body of Report:
The Department of Environment and Resource Management has received an application for a Permit to Occupy over Lots 25 and 26 on E5368. In accordance with usual practice, the Department of Environment and Resource Management is seeking Council’s views or requirements including information on any local non-indigenous cultural heritage values that the Department should consider when assessing the application.
This reserve is located south of Surat and is known as a sanitary reserve as it has in the past been used for the disposal of night soil. Consultation has been held with Council’s Manager of Environmental Health who has advised that due to past uses, the land would be considered as contaminated land.
The Manager Environmental Health has recommended that Council place a condition on the lease being that animals grazing the land are not to be sold or used for human consumption. Furthermore she has advised that the land would never have been tested or treated to allow its removal from the contaminated land register.
Consultation (internal/external):
Department of Environment and Resource Management
Manager Environmental Services
Risk Assessment (Legal, Financial, Political etc.):
Nil financial risk as the Department of Environment and Resource Management incur the costs involved with lease preparation.
Policy Implications:
Nil
Financial Resource Implications:
Nil
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.
Supporting Documentation:
1View |
Application for Permit to Occupy - Lots 25 and 26 on E5368 |
D12/2551 |
Report authorised by:
Officer Report
Meeting: General 15 February 2012 |
Date: 16 January 2012 |
Item Number: 12.5 |
File Number: D12/1334 |
Subject Heading: Use of Injune Hall Office Space
Classification: Open Access
Name of Applicant: Cultural Heritage Injune Preservation Society
Location: Injune Hall Office Space
Author & Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
Executive Summary: Cultural Heritage Injune Preservation Society (CHIPS) has written to Council seeking use of the office space at the Injune Hall for the purpose of collecting, collating and storing historical images and other items for a future museum.
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Council grant use of the office space at the front of the Injune Hall to the Cultural Heritage Injune Preservation Society on a non-exclusive basis for a 12 month period and that a formal tenancy agreement be drafted with the organisation.
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Body of Report:
Cultural Heritage Injune Preservation Society is seeking use of the office space at the front of the Injune Hall. They plan to use the space for collecting, collating and storing historical images and other items. Cultural Heritage Injune Preservation Society is affiliated with Advance Injune and the Secretary has advised that CHIPS has approximately 15 active members.
A community meeting was held in Injune on 10 January 2012. In attendance were members of the Injune Hospital Auxiliary, Maranoa Health Enhancement Project, Advance Injune, Creative Injune, Injune Bluelight Association, Council and members of the Injune community. This meeting was called in response to the number of enquiries from community organisations and other parties seeking use of Council owned community facilities, with the number of requests for space outnumbering available spaces.
This meeting agreed to recommend that Council allow access to the vacant office space on the right of the entry to the Injune Hall (as you face the building from the street) on a non-exclusive basis whereby other community groups may apply to Council to share this space.
There may also be an opportunity in the future to incorporate a suitable space into any community museum developed by Council.
There is currently no operational need for the office space for Injune based staff.
Consultation (internal/external):
Greg Caletti – Officer in Charge Injune Police Station
Heidi Schutt – Community Development Coordinator Injune
Clare Wilson – Injune Hospital Auxiliary
Carol Ann Collie – Maranoa Health Enhancement Program
Janine Humphries – Advance Injune
Jenny Shaw – Creative Injune
Puddy Chandler – Advance Injune
Greg Calletti – Injune Bluelight Association
Annabelle Chandler
Cr. Joy Denton
Risk Assessment (Legal, Financial, Political etc.):
Council’s standard Commercial Tenancy Agreement requires community organisations to maintain a public liability insurance policy for the amount of $10 million.
Policy Implications:
Council is currently providing other spaces free of charge to community organisations.
Financial Resource Implications:
Council is responsible for the payment of all outgoings including insurance, rates, water and electricity.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.
Supporting Documentation:
1View |
Letter from Cultural Heritage Injune Preservation Society |
D12/1330 |
Report authorised by:
Letter from Cultural Heritage Injune Preservation Society |
P.O. Box 26,
Injune, QLD., 4454
24th October 2011.
Paul Bawden,
CEO,
Maranoa Regional Council
Dear Paul,
I am writing to you on behalf of the Cultural Heritage Injune Preservation Society (CHIPS), a sub-committee of Advance Injune. The aims of this committee are to collect and preserve memorabilia eg. Photos, Slides, Stories, articles of interest for museum. We are currently working on collecting and collating photos and stories of Injune with a view of publishing a history of Injune in the future. We are looking for a public place where people can bring their photos, slides and stories for us to copy and would like to know if the Old Council Office would be available for us to use for this purpose. I have spoken to Heidi Schutt at the Injune Office and she has said that it is currently not being used for any purpose. Injune District Tourism Association has donated their old photo copying machine which is currently being stored in the RSL Room at the Hall and we are looking to purchase a computer and printer for copying and collating any information given to us by the people of Injune & District.
Looking forward to Council’s Assistance in this matter.
Regards,
Janice Humphreys
Officer Report
Meeting: General 15 February 2012 |
Date: 5 December 2011 |
Item Number: 13.1 |
File Number: D11/35954 |
Subject Heading: Naming of Road
Classification: Open Access
Name of Applicant: Tim McNamara
Location: Daisy Bank Road, Roma
Author & Officer’s Title: Jodie Young, Administration Officer
Executive Summary: A name is required for an unnamed road located off Daisy Bank Road, Roma, so a rural addressing number can be provided.
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1. That Council name the road which is outlined in the attached map, “Jamieson Road”. 2. That a policy be developed in terms of naming roads within the region.
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Body of Report:
Council has received a request from Tim McNamara for a rural addressing number for his property in Roma Rural. However the road, located off Daisy Bank Road, is currently unnamed and is required to be named before a rural addressing number can be provided.
There is currently no adopted policy or set guidelines that outline the procedures which should take place when naming roads within the region. In the past Council has named roads by taking into account their historical significance, for example, the original settlers, families that have been in the area for an extended period of time or families that now reside in the area.
Suggestions (Neighbouring families) for the naming of the road include Jamieson Road or Thomas Road. It is understood that these names originate from a previous and current owner of the surrounding parcels of land.
Discussions with Manager Technical Services, Kym Downey, indicate that the primary reason for this request is for rural addressing and emergency services purposes.
Consultation (internal/external):
Internal:
Kym Downey –Manager Engineering Services
Stephen Mow – Manager Utilities & Waste
External:
Tim McNamara
Sarah Jamieson
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
There is no current adopted policy.
Financial Resource Implications:
Road name sign will need to be installed.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.5.3(c) To develop an asset replacement program for Council’s roads infrastructure assets so as to ensure sufficient funds are available to undertake any asset replacement and renewal when required without creating an unnecessary financial burden on other Council operations and in the interest of long term sustainability.
Supporting Documentation:
1View |
Map of unnamed road |
D11/35952 |
Report authorised by:
Officer Report
Meeting: General 15 February 2012 |
Date: 23 January 2012 |
Item Number: 15.1 |
File Number: D12/1843 |
Subject Heading: Application for Material Change of Use - "Motel" (33 Units) File No.: 2011/17868
Classification: Open Access
Name of Applicant: Marcus & Carolyn Goldie
Location: 69-71 Quintin Street, Roma Qld 4455 (Lot 4 RP4442 & Lot 65 on R8637)
Author & Officer’s Title: Robert Hayward, Director Planning & Environment
Executive Summary: This application seeks to carry out a Material Change of Use (Motel – 33 units) on land at 69-71 Quintin Street, Roma Qld 4455 and described as Lot 4 on RP4442 and Lot 65 on R8637. The proposed development consists of 33 units in 3 accommodation buildings and a caretaker’s residence.
The proposed change is consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code. |
Council approve the application for a Material Change of Use (Motel – 33 units) at 69-71 Quintin St, Roma QLD 4455 and described as Lot 4 on RP4442 & Lot 65 on R8637, subject to the following conditions:
Complete and Maintain
1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.
2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.
3. Maintain the approved development being Material Change of Use (Motel – 33 units) in accordance with the approved plans:
Stormwater and Drainage
4. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
5. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.
6. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.
7. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.
8. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.
Erosion Control
9. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
10. During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.
Services Provisions
11. The site must be connected to the reticulated sewerage network in accordance with Planning Scheme Schedule 5: “Standards for Sewerage Supply”.
12. The sewerage main must be relocated to the western boundary of the site in accordance with Council requirements.
13. The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.
Rubbish Collection
14. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
Access, Roads, Landscaping and Lighting
15. Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.
16. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.
17. All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
18. Prepare and submit a landscaping concept plan for approval by the Council. The landscaping concept plan must demonstrate methods for shading, paving, screening/buffering, noise attenuation and streetscape enhancement as needed. Landscaping elements must positively contribute to the overall amenity of the site.
19. Provide a total of 35 car parking spaces on the site, and 1 bus parking space, in accordance with the approved plans.
20. All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.
21. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.
22. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
Avoiding Nuisance
23. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
24. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
25. Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
Buildings
26. All buildings are to comply with the approval documents.
Advertising Signs
27. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.
No Cost to Council
28. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
29. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
30. An infrastructure contribution of $226,500-00 is payable to Council within 30 days of the date of the decision notice/before the local government approves building plans for the proposed development/before commencement of construction.
Use
31. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
End of Conditions
Advisory Notes:
1. 1. Subsequent operational works applications are required for infrastructure works, landscaping and free-standing advertising signage associated with the approved use. Free-standing advertising signage may also require building works approval.
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Body of Report:
Refer to Attachment 1.
Consultation (internal/external):
· MRC Manager Engineering Services (Internal)
· Ken Ryan and Associates Pty Ltd and Lou Scarpato Futureproof Strategies as part of the LOCAL GOVERNMENT PLANNING ALLIANCE
· Department of Transport and Main Roads (Concurrence Agency)
Risk Assessment (Legal, Financial, Political etc.):
The applicant has appeal rights under SPA against any decision of Council.
Policy Implications:
The application generally accords with the Policy position of the Roma Planning Scheme.
Financial Resource Implications:
Any conditions imposed will be at the cost of the applicant.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
1View |
Body of Report |
D12/1854 |
2View |
Trunk Infrastructure Report |
D12/1855 |
3View |
DTMR Response |
D11/33028 |
Report authorised by:
Body of Report |
1.0 Background information
The application is for a Motel, consisting of 33 units and a caretaker’s residence. The proposed development has a gross floor area of 1,607 square metres, resulting in a site cover of 43% of the total site area. All proposed buildings will be limited to one storey and 4.6 metres in height.
Vehicular access to the site is obtained from Quintin Street via a new vehicle crossover (refer Plan No. 1426 Sheet 1).
Each unit will be provided with a dedicated car parking space, resulting in a total of 35 spaces. The additional parking spaces proposed will accommodate overflow parking and caretaker’s parking. A bus parking bay has also been provided on site (refer Plan No. 1426 Sheet 1).
A 1.8 metre high acoustic fence will be provided along the southern boundary of the site, abutting the railway line, in accordance with noise attenuation conditions imposed by DTMR (refer Attachment 3). A 1.8 metre high colorbond fence is proposed along the western rear boundary and the northern side boundary to screen the development from adjoining residential areas (refer Plan No. 1426 Sheet 1).
The applicant has provided a town planning report addressing the Town Area Code of the Roma Town Planning Scheme 2006.
The applicant has provided the following plans in support of the proposed development -
Body of Report |
2.0 Definition of use and assessment status - the premises – locality and zoning
The proposed use is defined as a "Motel" in the Roma Town Planning Scheme 2006 which is described as follows:
“Motel” means any premises used for temporary accommodation of travellers and the motor vehicles used by them and includes, if provided, any restaurant, office and/or manager’s residence on the same site. The term also boarding-houses, guest houses, hostels, unlicensed hotels, serviced rooms, student accommodation, or any similar use.
The site is situated at 69-71 Quintin St, Roma QLD 4455 and described as Lots 4 on RP4442 and Lot 65 on R8637 (refer Figure 1 - Locality Plan).
Figure 1 - Locality Plan Source: Whereis 2011
The site is situated in the Residential Zone of the Town Area of the Roma Town Planning Scheme 2006 (refer Figure 2 - Zoning).
Figure 2 - Zoning Source: Roma Town Planning Scheme 2006
The site currently contains a one storey dwelling that will be removed from the property (refer Figure 3 - Aerial Photograph).
The adjoining sites to the west and north contain one storey residential dwellings. The site is bounded to the east by Quintin Street and to the south by a railway line (refer Figure 3 - Aerial Photograph).
Figure 3 - Aerial Photograph Source: Google 2010
3.0 Assessment against the planning scheme
Impact assessment
This application is subject to Impact Assessment and is assessed against the relevant provisions of the planning scheme, including any relevant codes. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized: s313 provides that the assessment manager must carry out the impact assessment having regard to—
(a) the State planning regulatory provisions;
(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;
(c) any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;
(d) State planning policies, to the extent the policies are not
(i) any relevant regional plan as being appropriately reflected in the regional plan; or
(ii) the planning scheme as being appropriately reflected in the planning scheme;
(e) any applicable codes in the following instruments—
(i) a structure plan;
(ii) a master plan;
(iii) a temporary local planning instrument;
(iv) a preliminary approval to which section 242 applies;
(v) a planning scheme;
(f) if the assessment manager is an infrastructure provider—the priority infrastructure plan.
There is no conflict with these provisions of the Sustainable Planning Act 2009.
Proposed use is not in conflict with planning scheme
Although the planning scheme requires Impact Assessment for the proposed use, there is no conflict with the intent of the Roma Town Planning Scheme. The proposed development will provide for additional accommodation opportunities within the Residential Precinct, and will not result in significant adverse impact on existing Houses in the surrounding area.
Desired Environmental Outcomes
The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by IPA and are the basis for the measures of the planning scheme. Compliance is outlined below:
(a) Environment
(i) The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.
The proposal will incorporate landscaping along all boundaries of the site to maintain the visual amenity of the site and screen the proposed development from adjoining residential areas. The subject site is not in proximity to any environmentally significant areas, including wetlands, habitats, corridors and open spaces, and the proposed development will not adversely impact the natural environment.
(ii) Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.
The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip.
(iii) Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.
The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality.
(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.
The site is not identified as being in proximity to a place of historical, cultural or social significance.
(b) Economic
(i) Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.
The proposal is for accommodation of tourists and backpackers and will be located in a residential area. The proposal will not compromise the location of business and commercial development within the Commercial Zone.
(ii) The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses. Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.
The proposal is for a Motel in an established residential area, and will not compromise the ability of the CBD to contain intensive commercial uses.
(iii) Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.
The proposed development will be aesthetically pleasing in design, and is limited to one storey and a maximum of 4.6 metres in height to reflect the built form in the immediate streetscape. Landscaping is proposed along all site boundaries to maintain the visual amenity of the site and screen the proposed development from adjoining residential areas. The development incorporates 35 on-site car parks to cater for the needs of the travelling public and any visitors to the site and minimise on-street parking.
(iv) Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.
The proposed development will support the growth of the town as a regional centre, which will increase the town’s potential to reap the economic and social benefits of tourism.
(v) Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.
The proposed development is for a Motel in a residential area, which will support industry, business and tourism opportunities by providing accommodation for tourists and backpackers visiting Roma specifically and the regional generally.
(c) Community Well-Being & Lifestyle
(i) Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.
The proposed development is located in an established residential area and has convenient access to roads, services and appropriate infrastructure.
(ii) Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.
The proposed development abuts a railway line to the south, and gains access from Quintin Street, which is a state-controlled road. A 3 metre wide landscaped strip and 1.8 metre high acoustic fence will be provided along the southern boundary of the site, to minimise the impact of the proposed development on the existing railway corridor. A 6 metre wide landscaped buffer and 1.8 metre high brick pillar and timber paling fence is proposed along the Quintin Street frontage of the site to ameliorate adverse noise impacts from the road to the proposed development. Access to the site is via a new crossover from Quintin Street. DTMR are a Concurrence Agency for the proposed development, and have imposed conditions to address the impact of the development on road and rail corridors (refer Attachment 3).
The proposed development is to be constructed over the existing sewer line on the site. The developer will be required to relocate the sewerage main and manhole to the western boundary of the site, to ensure full access is available to the infrastructure for maintenance and repair work.
(iii) Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.
The proposed development is for a Motel, which is not defined as a residential use, but is separately defined and supported in the Residential Zone.
(iv) The adverse effects from natural and other hazards, including bushfires are minimised.
The site is not subject to natural or other hazards and is located within the Town Centre.
(v) The range of housing types, services and facilities meets the needs of the community and other uses.
The proposal is for a Motel of 33 units, and will provide accommodation for tourists and backpackers visiting Roma.
(vi) Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.
The proposal is for a Motel in the Roma Town Area. A total of 35 car parking spaces have been provided on the site to reduce the potential impact of on-street car parking in Quintin Street. Landscaping and screen fencing is proposed on all boundaries to reduce the potential noise and lighting impacts on the adjoining dwellings. The bulk and scale of the proposed development is considered to be consistent with the character of the immediate locality, with all buildings limited to 1 storey and a maximum of 4.6 metres in height.
The development will provide a noise barrier from Quintin Street to the residences to the west.
Overall Outcomes for Urban Area Code
The Urban Area Code identifies overall outcomes providing direction about relevant assessment issues. The overall outcomes for the Urban Area Code are the purpose of the code. The overall outcomes sought for the Urban Area are the following:
(a) Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area.
The proposed development is for a use that will support the expansion of business, industrial, tourist, community and recreation activity in the local government area.
(b) Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area.
The proposal is for accommodation of tourists and will be located in a residential area. The proposal will not compromise the location of business and commercial development within the Commercial Zone, and forms a valid buffer between a busy road and residential areas.
(c) The residential and heritage character and amenity of the Urban Area is retained.
The proposed development is for a Motel of 33 units. The bulk and scale of the proposed development from Quintin Street is considered to be consistent with the character of the immediate locality, with all buildings limited to 1 storey and a maximum of 4.6 metres in height. This will ensure retention of the residential character and amenity of both the streetscape and the wider Urban Area. Any change to the proposed design will require acoustic fencing and landscaping in accordance with the DTMR conditions of approval.
(d) Safe and convenient access for pedestrians and cyclists is maintained and enhanced.
The proposed development will maintain a high level of amenity and permeability along pedestrian pathways at the Quintin Street frontage of the site through landscaping and appropriately located and safe vehicle access.
(e) Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land.
The proposed Motel is not defined as residential development. The site is not located in proximity to Good Quality Agricultural Land.
(f) Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact.
The proposed Motel is not defined as residential development. Nevertheless the proposed development incorporates landscaping and acoustic fencing along all boundaries of the site, to buffer the development from the existing rail corridor to the south and Quintin Street to the east.
(g) Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices.
The proposed development is for a Motel, for the accommodation of tourists and backpackers, and is not defined as residential development. The site is in close proximity to community services and facilities in the Roma Town Centre.
(h) The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity.
The site is currently well serviced by physical infrastructure, such as water, sewerage, roads and electricity.
(i) Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas.
The proposal is located in a well established residential area with efficient and equitable access to social infrastructure.
(j) Industrial development is located in the Industrial Zone of the town (see maps in appendices).
The proposal is not for industrial development.
(k) Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in a sustainable manner consistent with the amenity and character of the area concerned.
The proposal is not for industrial development.
(l) Small scale business, community and emergency services are provided for the needs of the local community.
The proposed development is for a Motel, and will provide for the need to accommodate visitors to Roma.
(m) All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.
The proposal is for a Motel in a residential zone, and is considered an appropriate use for the area. The proposed development incorporates acoustic fencing and landscaping along all boundaries to screen the development from adjoining residential dwellings. All Motel buildings are limited to 1 storey and a maximum of 4.6 metres in height, and are compatible with the bulk and scale of residential development in the surrounding area.
The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—
Urban Area Code
Performance Criteria |
Assessment responses |
A. A. For all the Town Zone |
|
1. Infrastructure |
|
PC 1 Electricity Premises are provided with a supply of electricity adequate for the activity. |
The proposed development is in a well established urban area and is provided with electricity infrastructure. |
PC 2 Water Supply Premises are provided with an adequate volume and supply of water for the activity. |
The proposed development is in a well established urban area and is provided with water supply. |
PC 3 Effluent Disposal To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water. |
The proposed development is in a well established urban area and is provided with sewerage infrastructure. |
PC 4 Stormwater/Inter-Allotment Drainage Stormwater is collected and discharged so as to: (a) protect the stability of buildings or the use adjacent land; (b) prevent the waterlogging of nearby land; and (c) protect and maintain environmental values. |
The proposed development will provide an appropriate stormwater drainage system in accordance with the standards in Schedule 6: “Standards for Stormwater Drainage”. |
PC 5 Vehicle Access Vehicle access is provided to a standard appropriate for the use. |
The proposed development incorporates an 8 metre wide driveway crossover accessed from Quintin Street, which will be developed to a standard appropriate for the use. |
PC 6 Density The density of residential activities does not impact adversely on the residential amenity of the town. |
Not Applicable – The proposed development is not for a Dwelling House.
|
PC 7 Parking and Manoeuvring Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians. |
The proposed development includes a total of 35 car parking spaces, including 1 bus parking space, in compliance with Schedule 2: Standards for roads, car parking, access and manoeuvring areas in the Roma Town Planning Scheme. |
PC 8 Roads All weather road access is provided between the premises and the existing road network. |
The proposed driveway will be developed to a standard that provides for all weather road access between the premises and the existing road network. |
PC 9 State Controlled Roads State Controlled Roads are maintained and enhanced as a link between major centres. |
Access to the site will be via a new driveway crossover from Quintin Street, which is a state-controlled road. The site cannot gain access from any other road, and the proposed new crossover will not cause any risk or hazard to traffic movements along Quintin Street. |
PC 10 Development Adjacent to State Controlled Roads Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link. |
The proposed development has frontage to Quintin Street, which is a state-controlled road. Adverse impacts to the proposed development will be minimised through the provision of a 6 metre wide landscaped strip along the front boundary of the site, and a 1.8 metre high acoustic fence. |
PC 11 Noise Sensitive Development Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity. |
The proposed development is located within an established residential area, which is well protected from road traffic noise levels and has a high level of residential amenity. Landscaping and acoustic fencing along all boundaries of the site will further mitigate any road traffic noise impacts from the development and residential areas to the west. |
PC 12 Development in the Vicinity of Aerodrome Development (a) does not adversely affect the operation of the aerodrome; (b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and (c) does not restrict the future operational demands of the aerodrome. |
Not Applicable - The proposed development is not in the vicinity of the aerodrome. |
PC 13 Development in the Vicinity of Aerodrome The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of: (a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface; (b) attracting birds or bats to the area which could cause or contribute to bird strike hazard; (c) providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots; (d) interfering with navigation or communication facilities; (e) emissions that may affect pilot visibility or aircraft operations; or (f) transient intrusions into the aerodromes operation space. |
Not Applicable - The proposed development is not in the vicinity of the aerodrome. |
PC 14 Gas and Oil Pipelines Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised. |
The subject site is within an established residential area and is located at an appropriate distance from pipelines. |
PC 15 Refuse Tips and Effluent Treatment Plants Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised. |
The subject site is not within proximity to refuse tips and effluent treatment plants. |
PC 16 Rail Corridors Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.
|
The site abuts an existing rail corridor to the south. Adverse noise impacts to the proposed development will be minimised through a 3 metre wide landscaped strip and 1.8 metre high acoustic fence along the southern boundary of the site. |
PC 17 Noise Attenuation Development adjoining the rail corridor is protected from the impact of noise. |
|
2. Environment |
|
PC 18 Watercourses Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment. |
Not Applicable – The site is not located in proximity to any watercourses. |
PC 19 Protected Areas Development is undertaken to ensure areas of significant biodiversity and habitat value are protected. |
Not Applicable – The proposed development is not in close proximity to any areas of significant biodiversity and habitat value. |
PC 20 Flooding Premises are designed and located so as: (a) not to adversely impacted upon by flooding; (b) to protect life and property; and (c) not to have an undesirable impact of the extent and magnitude of flooding. |
The site is not mapped as being affected by a 1 in 100 year flooding event.
|
PC 21 Air Emissions Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses. |
The proposed development will not cause environmental harm or nuisance from air emissions. |
PC 22 Noise Emissions Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses. |
The proposed development is for a Motel of 33 units and is expected to generate negligible noise emissions. A 1.8 metre high screen fence and landscaping on the side and rear boundaries will further reduce potential noise impacts on adjoining dwellings. This will be conditioned as part of the application. |
PC 23 Water Quality The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for: (a) the biological integrity of aquatic ecosystems; (b) recreational use; (c) supply as drinking water after minimal treatment; (d) agricultural use; or Industrial use; and (e) Minimises nuisance or harm to adjoining land owners. |
Appropriate water quality treatment devices will be included in the stormwater collection and dispersal system. This will be included as a condition of application. |
PC 24 Excavation and Filling Excavation and filling of land ensures: (a) that both the amenity and safety of users of the site and adjacent land holdings; and (b) soil erosion is kept to a minimum with remedial works. |
Not Applicable – The proposal does not involve excavation or filling. |
PC 25 Construction Activities Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction. |
Construction will implement erosion control and silt collection measures to ensure protection of environmental values. |
PC 26 Bushfire Hazard Area Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through: (a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and (b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation. |
The proposed development is not within an area of High or Medium Bushfire Hazard. |
PC 27 Character Buildings Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place. |
Not Applicable – The site is not in proximity to buildings identified as heritage or character buildings. |
PC 20 Cultural Heritage The significance of known places of indigenous and/or cultural heritage value is retained. |
Not Applicable – The site is not in proximity to known places of indigenous and/or cultural heritage value. |
B. B. For the Residential Zone |
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C. a) Residential Development – Dwelling House, Dual occupancy and Accommodation Units |
|
PC 29-32
|
Not Applicable – The proposed development is for a Motel. |
b) Residential Development - Outbuildings |
|
PC 33 Residential Outbuildings Residential amenity is to be maintained. |
Not Applicable – The proposed development does not incorporate outbuildings |
For Non Residential Activities located in the Residential Zone. |
|
PC 34 Location Non Residential Activities are located so as: (a) Not to impact adversely on the residential amenity of the residential Zone; (b) Not to prejudice the consolidation of like non residential activities in other more appropriate areas; and (c) Not to prejudice the landscape values of the town. |
The proposed Motel is considered to be ideally located in an established residential area within close proximity to community services and facilities in the Roma Town Centre. Any adverse impacts to the residential amenity will be minimised through the provision of sufficient on-site parking spaces, vehicular access, landscaping and fencing of the site. The location of the proposed Motel is consistent with the location of existing Motels in proximity to the Roma CBD. Therefore approval in this location does not prejudice other Motels in appropriate areas. Furthermore the location adjoining a rail corridor is not conducive to traditional residential uses. |
PC 35 Scale Non Residential Activities are of an appropriate scale to protect the residential amenity of the residential Zone, and do not prejudice the operation and viability of other uses or activities in the residential Zone or other Zones. |
The Motel is consistent in bulk and scale with surrounding residential development, with all buildings being limited to one storey and a maximum of 4.6 metres in height. |
PC 36 Operation Non Residential Activities are operated so as to ensure that the activities do not impact adversely on residential amenity. |
Noise from on-site activities including vehicle manoeuvring and parking will be minimised through the use of acoustic fencing and landscaping along all boundaries on the site. |
i. C. For the Commercial Zone |
|
PC 37-46 |
Not Applicable – The subject site is within the Residential Zone. |
ii. |
|
PC 47-55 |
Not Applicable – The subject site is within the Residential Zone. |
iii. E. For the Open Space and Recreation Zone |
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PC 56-62 |
Not Applicable – The subject site is within the Residential Zone. |
F. For the Rural Residential Zone |
|
PC 63-64 |
Not Applicable – The subject site is within the Residential Zone. |
G. For the Special Uses Zone |
|
PC 65-67 |
Not Applicable – The subject site is within the Residential Zone. |
G. H. Specific Land Uses |
|
PC 68-70 - Caretaker’s Residence |
Not Applicable – The subject site is for a Motel. |
PC 71-74 - Community Use |
Not Applicable – The subject site is for a Motel. |
PC 75-77 - Home Based Business |
Not Applicable – The subject site is for a Motel. |
PC78-81 - Host Home Accommodation |
Not Applicable – The subject site is for a Motel. |
PC 82 - Service Station |
Not Applicable – The subject site is for a Motel. |
PC 83 - Telecommunication Facility |
Not Applicable – The subject site is for a Motel. |
Submissions
A total of 1 submission was lodged to Council during the public notification period. The submitter’s name and address is listed below:
Lynette Timms
67 Quintin Street
Roma QLD 4555
The following planning issues were raised by the submitter in the notification period for the application. Each issue and the response are outlined below:
Issue |
Response |
Patronage of the motel would infringe on adjoining properties privacy and raises safety concerns. |
Appropriate fencing around the site boundaries will avoid potential trespassing onto adjoining properties. Landscaping along both side boundaries of the site will also screen the site from adjoining properties and prevent overlooking and privacy issues for existing residents. |
Establishment of a commercial/residential use on the site will devalue surrounding properties. |
Reduction in property values is not a planning issue. |
Earthworks and construction on the site would cause flood waters to flood adjoining properties. |
The site is not mapped as being affected by the 1 in 100 year ARI flood event. Nevertheless, no stormwater will be allowed to pond on adjoining properties and this will be a condition of development. |
Traffic coming to and from the Motel will increase traffic volumes on Quintin Street, creating adverse amenity impacts by way of noise and traffic movement. |
The proposed Motel is not expected to generate high levels of traffic to and from the site. The site gains access from a new crossover from Quintin Street, which is a state-controlled road, and minimal traffic movements are expected through surrounding residential areas. DTMR is a Concurrence Agency for the application and has imposed conditions to minimise the impact of the development on the function and operation of the main road system (refer Attachment 3). |
Other assessment issues
Subsequent approval for Building and Operational works will be required.
Department of Transport and Main Roads Concurrence Agency conditions are contained in Attachment 3.
Trunk Infrastructure Report |
Development Assessment: Trunk Infrastructure Charges
Material Change of Use (Motel-33 Units) Situated at 69-71 Quintin Street, Roma, Qld – Lot 4 on RP4442 and Lot 65 on R8637
Plan Associates
Executive Summary
1. The Sustainable Planning Act, 2009 requires local governments to prepare Priority Infrastructure Plans (PIP) and adopt and charge for trunk infrastructure in accordance with the Draft State planning regulatory provision (adopted charges).
2. The development of PIPs for the current planning schemes is well advanced and the Council adopted trunk infrastructure charges resolutions towards the end of 2011.
3. An adopted infrastructure charge of $226,500-00 is payable in respect of the proposed development.
The adopted infrastructure has been calculated in accordance with the following formula:
AIC = AC –CR
Where:
• AIC is the adopted infrastructure charge that may be levied for development;
• AC is the adopted charge for the trunk infrastructure networks to service the development stated in Table 2 of the Council’s adopted infrastructure charges resolutions; and
• CR is the credit for the trunk infrastructure networks servicing the premises.
As such, the following apply to the application:
1. An adopted charge of $7,500-00 per dwelling for Accommodation (short term) apply.
The proposal is for a motel comprising of 33 units.
This equates to:
33 X $7,500-00
= $247,500-00
2. The site currently contains a one storey dwelling (the existing lawful use of the premises). As such, the proponent is entitled to a credit of $21,000-00
AIC = $247,500-00 - $21,000-00
= $226,500-00
4. A work sheet detailing the methodology used to calculate the charge is in Appendix 1.
5. An extract from the Councils resolution to adopt Infrastructure Charges for the Roma Planning Scheme under Division 2.5 of Draft state regulatory provision (adopted charges) is in Appendix 2.
6. A decision notice (compliant with section 648F of the SPA) in respect of the adopted infrastructure charge is in Appendix 3.
Appendix 1
Trunk Infrastructure Charges Worksheet
1. Situational Analysis
Step 1: Determine whether the proposed development is located within the Priority Infrastructure Area (PIA).
Refer to Map 1 of the Roma Adopted Infrastructure Charges Resolution (Attached).
The subject property is located within the Roma PIA of the Roma Adopted Infrastructure Charges Resolution.
Step 2: Determine what infrastructure networks are covered.
Refer to the Plans for Trunk Infrastructure attached to the Roma Adopted Infrastructure Charges Resolution (Attached).
The Council provides all five infrastructure networks identified in the plans for trunk infrastructure to the proposed development..
Step 3: Determine the land use class of the proposed development.
Refer to Table 1 of the Roma Adopted Infrastructure Charges Resolution (Attached).
Under the Roma planning scheme the proposal is for a motel. This translates into the Accommodation (Short Term) land use class under the State Planning Regulatory Provision.
Step 4: Determine whether the proponent may be entitled to a credit.
Refer Section 2.0 of the body of the report.
The site currently contains a one storey dwelling (the existing lawful use of the premises).
2. Calculating the Charge
The adopted infrastructure charge levied for each trunk infrastructure networks must be calculated in accordance with the following formula-
AIC = AC –CR
Where:
• AIC is the adopted infrastructure charge that may be levied for development;
• AC is the adopted charge for the trunk infrastructure networks to service the development stated in stated in Table 2 of the resolutions; and
• CR is the credit for the trunk infrastructure networks servicing the premises.
As such, the following will apply to the application:
Step 5: Determine Demand (the total number of adopted charge units generated by the proposed development).
Refer to Table 2 of the resolution.
An adopted charge of $7,500-00 per dwelling for Accommodation (short term) apply.
The proposal is for a motel comprising of 33 units.
This equates to:
33 X $7,500-00
= $247,500-00
Step 6: Determine Demand Credit (any credits for existing lawful uses in accordance with Section 7 of the Burdekin RICS).
Under Table 2 of the Roma Adopted Infrastructure Charges Resolution the monetary equivalent for a 3 or more bedroom dwelling is $21,000-00.
As such, the proponent is entitled to a credit of $21,000-00
Step 7: Calculate the Adopted Infrastructure Charge.
AIC = $247,500-00 - $21,000-00
= $226,500-00
Trunk Infrastructure Report |
Appendix 2
Extract from resolution to adopt Infrastructure Charges for the Roma Planning Scheme under Division 2.5 of Draft state regulatory provision (adopted charges)
1. This resolution is attached to the Maranoa Regional Council’s Roma planning scheme.
To remove any doubt, it is declared that the details of the resolution are not part of the local government’s planning scheme.
2. This resolution has effect on and from the day the making of the resolution was first notified in a newspaper circulating generally in the local government area on 11 November 2011.
3. This resolution adopts a charge for particular development that is less than the maximum adopted charge.
To enable the adopted infrastructure charges schedule identified in Table 1 of the Draft State planning regulatory provision (Draft SPRP) to be applied to existing development use types, Table 1 of this resolution identifies the relationship between existing planning scheme use types and the classes of development to which the adopted infrastructure charges schedule apply.
Trunk Infrastructure Report |
Table 1 – Comparison of planning scheme use categories and Draft SPRP development categories |
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Current planning scheme use categories |
Draft SPRP development categories
|
|
Adopted infrastructure charge category |
Queensland Planning Provision use
|
|
Caretakers Residence, Dwelling House, Dwelling Unit, Home Based Business, Dual Occupancy, Host Home Accommodation |
3 or more bedroom dwelling 1 or 2 bedroom dwelling |
|
Temporary Accommodation, Hotel, Motel |
Accommodation (short term) |
Hotel, short term accommodation, tourist park |
Accommodation Units, Rooming Unit |
Accommodation (long term) |
Community residence, hostel, relocatable home park, retirement facility, |
Place of worship |
Places of assembly |
Club, community use, function facility, funeral parlour, place of worship |
Showroom |
Commercial (bulk goods) |
Agricultural supplies store, bulk landscape supplies, garden centre, hardware and trade supplies, outdoor sales, showroom |
Commercial Premises, Commercial Activities, Service Station, Catering Shop, Shop, Shopping Centre, Retail showroom |
Commercial (retail) |
Adult store, food and drink outlet, service industry, service station, shop, shopping centre |
Professional Office |
Commercial (office) |
Office, sales office |
Child Care Centre, Child Orientated Uses, Community Use, Community Orientated Uses, Educational Establishment |
Education facility |
Child care centre, community care centre, educational establishment |
N/A |
Entertainment |
Hotel (non-residential component), nightclub, theatre |
Indoor Recreation |
Indoor sport and recreational facility |
Indoor sport and recreation |
Storage Facility, Warehouse Industry, Industrial Activities, Low Impact Industry, Medium Impact Industry |
Industry |
Low impact industry, medium impact industry, research and technology industry, rural industry, warehouse, waterfront and marine industry |
High Impact Industry |
High impact industry |
High impact industry, noxious and hazardous industries |
Planning scheme uses
|
Draft SPRP development categories
|
|
Adopted infrastructure charges category |
Queensland Planning Provision use
|
|
Agriculture, Forestry |
Low impact rural |
Animal husbandry cropping permanent plantations wind farm |
Cattle Feed Lot, Cattery or Kennel, Piggery |
High impact rural |
Aquaculture, intensive animal industries, intensive horticulture, wholesale nursery, winery |
Health Care Premises |
Essential services |
Correctional facility, emergency services, health care services, hospital, residential care facility, veterinary services |
Transport Terminal, Tourist Facility, Park, Extractive Industry, Off-street carpark |
Specialised uses |
Air services, animal keeping, car park, crematorium, major sport recreation and entertainment facility, motor sport, outdoor sport and recreation, port services, tourist attraction, utility installation, extractive industry |
Telecommunications Facility |
Minor uses |
Advertising device, cemetery, home based business, landing, market, non-residential workforce accommodation, roadside stalls, telecommunications facility, temporary use, park, outdoor lighting |
Table 2 identifies the local government’s adopted infrastructure charges for particular development and the area in which it applies.
The area in which the adopted infrastructure charge applies is identified in Map 1: Roma PIA.
Table 2 – Adopted infrastructure charges |
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Development for which an adopted infrastructure charge may apply |
Maximum adopted charges |
Adopted infrastructure charges |
Part of Local Government Area (LGA) applicable |
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Maximum adopted charge |
Maximum adopted charges for stormwater network |
Adopted infrastructure charge |
Adopted infrastructure charges for stormwater network |
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3 or more bedroom dwelling |
$28 000 per dwelling unit |
N/A |
$21,000 per dwelling unit |
N/A |
Map1: Roma PIA |
1 or 2 bedroom dwelling |
$20 000 per dwelling unit |
N/A |
$15,000 per dwelling unit |
N/A |
Map1: Roma PIA |
Accommodation (short term) |
$10 000 per dwelling unit (1 or 2 bedroom dwelling) or $14 000 per dwelling unit (3 or more bedroom dwelling) |
N/A |
$7,500 per dwelling unit (1 or 2 bedroom dwelling) or $10,500 per dwelling unit (3 or more bedroom dwelling) |
N/A |
Map1: Roma PIA |
Accommodation (long term) |
$20 000 per dwelling unit (1 or 2 bedroom dwelling) or $28 000 per dwelling unit (3 or more bedroom dwelling) |
N/A |
$15,000 per dwelling unit (1 or 2 bedroom dwelling) or $21,000 per dwelling unit (3 or more bedroom dwelling) |
N/A |
Map1: Roma PIA |
Places of assembly |
$70 per m2 of Gross Floor Area (GFA) |
$10 per impervious m2 |
$50 per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
Commercial (bulk goods) |
$140 per m2 of GFA |
$10 per impervious m2 |
$100 per m2 of GFA |
$7-50per impervious m2 |
Map1: Roma PIA |
Development for which an adopted infrastructure charge may apply |
Maximum adopted charges |
Adopted infrastructure charges |
Part of Local Government Area applicable |
||
Maximum adopted charges |
Maximum adopted charges for stormwater network |
Local government adopted infrastructure charges |
Local government adopted infrastructure charges for stormwater network |
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Commercial (retail) |
$180 per m2 of GFA |
$10 per impervious m2 |
$135 per m2 of GFA |
$7-50per impervious m2 |
Map1: Roma PIA |
Commercial (office) |
$140 per m2 of GFA |
$10 per impervious m2 |
$100 per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
Education facility |
$140 per m2 of GFA |
$10 per impervious m2 |
$100 per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
Entertainment |
$200 per m2 of GFA |
$10 per impervious m2 |
$150 per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
Indoor sport and recreational facility |
$200 per m2 of GFA, court areas at $20 per m2 of GFA |
$10 per impervious m2 |
$150 per m2 of GFA, court areas at $15 per m2 of GFA |
$7-50per impervious m2 |
Map1: Roma PIA |
Industry |
$50 per m2 of GFA |
$10 per impervious m2 |
$35 per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
High impact industry |
$70 per m2 of GFA |
$10 per impervious m2 |
$50per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
Low impact rural |
Nil charge |
|
|
|
|
High impact rural |
$20 per m2 of GFA for the high impact rural facility (e.g. washing, packaging, processing, refrigeration) |
N/A |
$15 per m2 of GFA for the high impact rural facility (e.g. washing, packaging, processing, refrigeration) |
N/A |
Map1: Roma PIA |
Essential services |
$140 per m2 of GFA |
$10 per impervious m2 |
$100 per m2 of GFA |
$7-50 per impervious m2 |
Map1: Roma PIA |
Specialised uses |
Use and demand determined at time of assessment |
|
|
|
|
Minor uses |
Nil charge |
|
|
|
|
4. This resolution states how a charge for particular development is to be discounted to take into account the existing usage of trunk infrastructure by the premises on, or in relation to which the development is carried out.
The adopted infrastructure charge is to be calculated as follows:
AIC = AC –CR
Where:
· AIC is the adopted infrastructure charge that may be levied for development;
· AC is the adopted charge for the trunk infrastructure networks to service the development stated in stated in Table 2 of the resolutions; and
· CR is the credit for the trunk infrastructure networks servicing the premises.
(i) The credit is the greater of:
· the monetary equivalent of the existing lawful use of the premises, calculated using the adopted infrastructure charges in Table 2; and
· the monetary contributions for trunk infrastructure that have been previously made, escalated to present value by applying the movements of the Consumer Price Index (all Groups) for Brisbane between the date that the payment was made and 1 July 2011.
(ii) Applications for development which are not serviced or planned to be serviced by the water supply or sewerage networks for trunk infrastructure will be credited as follows:
· Water supply network: 30% of total charge
· Sewerage network: 20% of total charge
(iii) The maximum amount of any credit allocated under this resolution is not to exceed the adopted infrastructure charges for the proposed development.
5. Until the local government’s priority infrastructure plan is adopted, the resolution —
(i) Identifies trunk infrastructure for the area of the Roma Planning Scheme in Maps 2-6
(ii) Identifies the following trunk infrastructure network or trunk infrastructure networks to which the adopted infrastructure charge applies –– water supply, sewerage, stormwater, transport and parks and community facilities.
(iii) States the standards of service for each network mentioned in subparagraph (ii) and attached to the resolution.
6. Resolution Attachments
· Map 1: Roma PIA
· Map 2: Plan for Trunk Infrastructure Transport Network – Roma
· Map 3: Plan for Trunk Infrastructure Water Network – Roma
· Map 4: Plan for Trunk Infrastructure Sewerage Network – Roma
· Map 5: Plan for Trunk Infrastructure Stormwater Network – Roma
· Map 6: Plan for Trunk Infrastructure Parks and Community Land – Roma
· Desired Standards of Service
Trunk Infrastructure Report |
Appendix 3
Adopted Infrastructure Charges Decision Notice
1. Amount of the Charge
An adopted infrastructure charge of $226,500-00 is payable in respect of the proposed development.
The adopted infrastructure has been calculated in accordance with the following formula:
AIC = AC –CR
Where:
• AIC is the adopted infrastructure charge that may be levied for development;
• AC is the adopted charge for the trunk infrastructure networks to service the development stated in Table 2 of the Council’s adopted infrastructure charges resolutions; and
• CR is the credit for the trunk infrastructure networks servicing the premises.
As such, the following will apply to the application:
7. An adopted charge of $7,500-00 per dwelling for Accommodation (short term) apply.
The proposal is for a motel comprising of 33 units.
This equates to:
33 X $7,500-00
= $247,500-00
8. The site currently contains a one storey dwelling (the existing lawful use of the premises). As such, the proponent is entitled to a credit of $21,000-00
AIC = $247,500-00 - $21,000-00
= $226,500-00
2. Land to which the charge applies
This charge is levied in respect of an IDAS Development Application for the Material Change of Use of a Lot located at 69-71 Quintin St, Roma QLD 4455 and described as Lots 4 on RP4442 and Lot 65 on R8637.
3. Person to which the charge must be paid
The adopted infrastructure charge of $226,500-00 is payable to the Maranoa Regional Council.
4. When the charge is payable
The stated charge is to be paid within 30 days of the date of the decision notice/before the local government approves building plans for the proposed development/before commencement of construction.