Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 18 January 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 11 January 2012

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Infrastructure)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on January 18, 2012 at 9.00am.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  18 January 2012

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  14 December 2011

              Special General  24 December 2011

 

4            Business arising from Minutes

 

5            On the Table  

22.4      Review and Assessment of the Maranoa Retirement Village Auxiliary Sub-Committee's submission for the future operation of the Maranoa Retirement Village

 

6            Presentations/Petitions and Deputations

6.1         "My Place" program - The ULDA Affordable Housing Project proposal.                                                                                       11.00am

Paul Eagles, CEO & Franz Van Denbrink, Senior Development Manager from ULDA will delivering a presentation on the “My Place” Program. 

My Place is a program that gives low to moderate income earners the chance to buy affordable homes in established communities across Queensland.

 

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      Councillor Remuneration

Prepared by:      Paul Bawden, Chief Executive Officer

Attachment 1:     Councillor Remuneration Policy - Current

Attachment 2:     Councillor Remuneration Policy - 2012

10.2      Workplace Health & Safety Policy

Prepared by:      Donald  Wells, Manager Human Resources

 

11          Community Services

11.1      Ratification of Maranoa Regional Council RADF Committee  documents.

Prepared by:      Rebecca Girle, Regional Arts & Culture Coordinator

Attachment 1:     RADF Information For Applicants - Draft

Attachment 2:     RADF Committee Protocols - Draft

11.2      Proposed Trail Names in Wallumbilla and Yuleba

Prepared by:      Fiona Vincent, Regional Sport & Recreation Coordinator

Attachment 1:     Correspondence from Wallumbilla Town Improvement Group

Attachment 2:     Correspondence from Yuleba Development Group

 

12          Corporate Services

12.1      Variation of Opening Hours - Surat Pool

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

12.2      Affiliation Agreement Mitchell R.S.L and Combined Sports
Complex

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment 1:     Map Mitchell RSL and Combined Sports Complex

Attachment 2:     Affiliation Agreement - Mitchell R.S.L and Combined Sports Complex

12.3      Commercial Tenancy Agreement

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Letter from Greg Calletti, Officer in Charge Injune
Police

 

13          Infrastructure

 

14          Commercial Business

 

15          Planning & Environment

15.1      Preliminary Approval for MCU - Undefined Use and Preliminary Approval under s.242 of SPA (File No.: 17755)

Prepared by:      Robert Hayward, Director Planning & Environment

Attachment 1:     Body of Report

Attachment 2:     Department of Transport and Main Roads Referral
Agency Response

Attachment 3:     Department of Local Government and Planning
Referral Agency Response

Attachment 4:     Approved Planning Scheme changes

Attachment 5:     Submitters names

Attachment 6:     Approved Plan - Locality Plan

 

Status Reports

 

16          Executive Services

 

17          Community Service

 

18          Corporate Services

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

22          Confidential Items

22.1      Request to write off overdue interest

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

22.2      Tender 12/8 Operation of the Roma Saleyards Canteen

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

22.3      Allow Discount

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving it; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

22.4      Review and Assessment of the Maranoa Retirement Village Auxiliary Sub-Committee's submission for the future operation of the Maranoa Retirement Village

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

23          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 December 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Executive Support & Media Officer – Lauren Owen, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.12am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

MAYORAL MINUTE

 

Mayor Loughnan advised Council he was in receipt of a letter from David Watson, Chair of the State Government Land Access Review Panel,  requesting feedback on a number of questions pertaining to land access in the resource sector. He further encouraged Councillors to compile and return submissions.  It is requested submissions be forwarded prior to 19 December 2011.

 

Confirmation of Minutes

 

Resolution No. GM.413.11

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (21-23.11.11) held on 23 November 2011 be confirmed inclusive of a spelling correction to Item 12.1 – Rate Recovery Policy.

 

CARRIED.                                                                                                                     9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                   5.1

File Number: D11/33248

Subject Heading:                          Employee Attraction & Retention

Author and Officer’s Title:                Donald  Wells, Manager Human Resources

 

Executive Summary: 

Attraction and retention of employees is one of the big challenges currently facing Maranoa Regional Council. Council’s ability to retain and attract employees ensures the delivery of excellent customer satisfaction, essential services and community projects. Traditional approaches to attraction and retention are not as effective in today’s environment due in part to generational and cultural diversity in the workplace and a more multi-dimensional strategic approach is required.

 

 

Resolution No. GM.414.11

Moved Cr Watson                                                         Seconded Cr Price  

That Council adopts the Employee Attraction & Retention Strategy as presented and endorse the Employee Attraction & Retention Plan.   

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

  

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate Services

 

Item Number:                                   12.1

File Number: D11/34381

Subject Heading:                          Cemetery Policy

Location:                                          Maranoa Region

Author and Officer’s Title:                Debbie Tully, Administration Manager

 

Executive Summary: 

The purpose of the Policy sets forth the management framework for the Cemeteries under the care and control of Maranoa Regional Council.

 

Discussion:

Cr. Wason enquired on the inclusion of Private Burials, the CEO responded advising they would be addressed in a separate policy.

 

Resolution No. GM.415.11

Moved Cr Wason                                                          Seconded Cr Newman  

That Council adopt the Cemetery Policy as presented for implementation across the region.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

Item Number:                                   12.2

File Number: D11/34582

Subject Heading:                          Regional Cemeteries - Fees and Charges             Revision

Author and Officer’s Title:                Dale Waldron, Acting Governance & Administration      Coordinator

 

Executive Summary: 

A Cemetery Policy has recently been developed to manage the regions cemeteries.  In line with the policy implementation it is considered necessary to revise the Fees and Charges.

 

Discussion:

Cr. Denton enquired on the proposed fee for regional lawn cemeteries. In response the Director Corporate Services advised he would further investigate the matter. 

 

 

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting following further investigation.

 

 

 

 

Item Number:                                   12.3

File Number: D11/34803

Subject Heading:                          Making Local and Subordinate Local Laws

Author and Officer’s Title:                Debbie Tully, Administration Manager

 

Executive Summary: 

Since February 2011 Council has been working through the process of making each proposed local and subordinate local law and adopting each proposed model local law according to the Local Law Making Process that Council adopted in July 2011.  Council is now in a position to commence the final stage of the process so that the laws will be effective from the 1 January 2012. 

 

Discussion:

Cr. Newman requested media be issued to the community around impacts of unregistered animals and the requirements around registration, and in turn Council’s responsibilities in enforcing the applicable local law.

 

Resolution No. GM.416.11

Moved Cr Chambers                                                     Seconded Cr Price  

That Council:

(a)        Satisfy the conditions imposed by the Minister about each proposed “other” local law of Council under section 29A(4) of the Local Government Act 2009; and

(b)        Make each proposed local law listed in Schedule 1 as advertised; and

(c)        Adopt each proposed model local law listed in Schedule 2; and

(d)        Make each proposed subordinate local law listed in Schedule 3 as advertised; and

(e)        Make each proposed local law listed in Schedule 4 with amendments as particularised in Schedule 4; and

(f)         Not proceed with the making of Local Law (Repealing) Local Law (No. 1) 2011.

SCHEDULE 1

1.         Local Law No. 1 (Administration) 2011;

2.         Local Law No. 3 (Community and Environmental Management) 2011;

3.         Local Law No. 7. (Aerodromes) 2011.

SCHEDULE 2

1.         Model Local Law No. 2 (Animal Management) 2010, to be known as Local Law No. 2 (Animal Management) 2011;

2.         Model Local Law No. 5 (Parking) 2010, to be known as Local Law No. 5 (Parking) 2011.

SCHEDULE 3

1.         Subordinate Local Law No. 1.1 (Alteration or Improvement to Local Government Controlled Areas and Roads) 2011;

2.         Subordinate Local Law No. 1.2 (Commercial Use of Local Government Controlled Areas and Roads) 2011;

3.         Subordinate Local Law No. 1.3 (Establishment or Occupation of a Temporary Home) 2011;

4.         Subordinate Local Law No.1.4 (Installation of Advertising Devices) 2011;

5.         Subordinate Local Law No. 1.5 (Keeping of Animals) 2011;

6.         Subordinate Local Law No. 1.6 (Operation of Camping Grounds) 2011;

7.         Subordinate Local Law No. 1.7 (Operation of Cane Railways) 2011;

8.         Subordinate Local Law No. 1.8 (Operation of Caravan Parks) 2011;

9.         Subordinate Local Law No. 1.9 (Operation of Cemeteries) 2011;

10.       Subordinate Local Law No. 1.10 (Operation of Public Swimming Pools) 2011;

11.       Subordinate Local Law No. 1.11 (Operation of Shared Facility Accommodation) 2011;

12.       Subordinate Local Law No. 1.12 (Operation of Temporary Entertainment Events) 2011;

13.       Subordinate Local Law No. 1.13 (Undertaking Regulated Activities regarding Human Remains) 2011;

14.       Subordinate Local Law No. 1.14 (Undertaking Regulated Activities on Local Government Controlled Areas and Roads) 2011;

15.       Subordinate Local Law No. 1.15 (Carrying out Works on a Road or Interfering with a Road or its Operation) 2011;

16.       Subordinate Local Law No. 1.16 (Gates and Grids) 2011;

17.       Subordinate Local Law No. 1.17 (Sale or Consignment of Stock at a Saleyard) 2011;

18.       Subordinate local Law No. 1.18 (Use of a Vehicle on an Airside Area) 2011;

19.       Subordinate Local Law No. 2 (Animal Management) 2011;

20.       Subordinate Local Law No. 3 (Community and Environmental Management) 2011;

21.       Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011;

22.       Subordinate Local Law No. 5 (Parking) 2011.

SCHEDULE 4

1.         Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011;

2.         Local Law No. 6 (Operation of Saleyards) 2011.

Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011

(1)         section 11 —

omit, insert—

11           Compliance notice about a road or footpath crossing

(1)      The local government may give a compliance notice to a person who is the owner or occupier of land adjoining or adjacent to a road to do 1 or more of the following—

(a)      perform work on the land or the road;

(b)      construct a vehicle crossing to provide vehicular access between the land and the road to a standard specified by the local government in the compliance notice;

(c)      maintain or repair a vehicle crossing which provides vehicular access between the land and the road to a standard specified by the local government in the compliance notice if, in the opinion of an authorised person, the vehicle crossing—

(i)       is not effective for its intended purpose; or

(ii)      is causing a nuisance or poses a risk of a nuisance; or

(iii)     constitutes an actual or potential safety hazard;

(d)      alter a vehicle crossing, or construct a new or modified vehicle crossing between the land and the road to a standard specified by the local government in the compliance notice if, in the opinion of an authorised person, the vehicle crossing is no longer adequate having regard to—

(i)       the volume or nature of traffic using the vehicle crossing; or

(ii)      the manner in which the vehicle crossing is used by traffic; or

(iii)     changes in the use of the land to which the vehicle crossing provides access; or

(iv)     changes in the usual or expected standard of vehicle crossing provision in the relevant locality.

(2)      However, a compliance notice may only be given under subsection (1), if the work to be carried out is required as a direct result of the intentional act or negligence of the person and, in the reasonable opinion of an authorised person, the work should be performed to—

(a)      protect public health, safety or amenity; or

(b)      prevent environmental harm or environmental nuisance; or

(c)      prevent interference with the safe movement of traffic or the safe use of a road.

Local Law No. 6 (Operation of Saleyards) 2011

(1)        section 28 —

omit, insert—

28           Limitation of liability

(1)          The local government is not civilly liable for an act done, or omission made, honestly and without negligence, under this local law.

(2)          In particular, the local government—

(a)      does not have legal possession or control of any stock brought onto the saleyard by a person other than the local government[1]; and

(b)      owes no duty of care to any person in respect of, and is not otherwise responsible for, the safety, management, or control of any stock within the saleyard.

(3)          For the avoidance of doubt, if there is any inconsistency between this section and a law made by the State, the law made by the State prevails to the extent of the inconsistency.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D11/34794

Subject Heading:                          Application for Assessable Building Works -   Oversized Outbuilding

Location:                                          25 Edwardes Street, Roma Qld 4455 (Lot 2 on RP189817)

Applicant:                                         RA & KJ Pollock Building Contractors

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive SummaryRA & KJ Pollock Building Contractors seek approval for the establishment of an oversized outbuilding within the Rural Residential Zone of the Roma Town Planning Scheme.

 

Resolution No. GM.417.11

Moved Cr Denton                                                          Seconded Cr Bartels  

The application for Assessable building works (oversized outbuilding) at 25 Edwardes Street, Roma (described as Lot 2 on RP189817), be approved subject to the following conditions:-

 

Advisory Notes:

 

1.         Council approves the outbuilding with the intention that it be used for the purposes indicated in the development application.   Any increase in scale or intensity of the storage activities at the premises may be considered a material change of use and require further development permits from Council.

 

Conditions of Approval:

 

1.         Complete and maintain all works associated with this development approval,          including work required by any of the development approval conditions.

 

2.         The applicant shall obtain a development permit for building works prior to             construction of the building commencing.

 

3.         The outbuilding shall be sited in accordance with the amended site plan.

 

4.         Landscaping is to be established with a minimum width of two (2) metres adjacent to          the northern site boundary for the length of the outbuilding. 

 

5.         Vegetation shall have a mature height of at least three (3) metres within five years of          planning, unless planted under electricity lines where the mature height must not      exceed three (3) metres. 

 

6.         Any damage to roads and infrastructure that is attributable to the progress of works             on the site or vehicles associated with the development of the site, must be repaired        to Council’s satisfaction or the cost of repairs paid to Council.

 

7.         Stormwater must not be allowed to pond on the property being developed during the         development process and after development has been completed unless the type and      size of ponding has been agreed in writing by the Council or as a specific             development approval condition.

 

8.         Any increases in volume, concentration or velocity of stormwater from the property             being developed must be channelled to lawful points of discharge or to other storage             or dispersal arrangements which must all be agreed in writing by the Council.

 

9.         There must be no increases in any silt loads or contaminants in any overland flow   from the property being developed during the development process and after            development have been completed.

 

10.        Lighting of the site, including any security lighting, shall be such that the lighting    intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

11.        All lighting shall be directed or shielded so as to ensure that no glare directly affects           nearby properties.

 

12.        During the establishment of the approved development, no nuisance is to be caused           to adjoining properties and occupiers by the way of smoke, dust, rubbish,            contaminant, stormwater discharge or siltation at any time, including non-working     hours.

 

13.        The developer is responsible for meeting all costs associated with the approved      development unless there is specific agreement by other parties, including the     Council, to meeting those costs.

 

14.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and   clear of weeds and long grasses.  The approved development and the premises are to           be maintained in a clean and tidy condition and not to pose any health and safety             risks to the community.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Officer

 

 

Item Number:                                   15.2

File Number: D11/35046

Subject Heading:                          Non-Resident Workforce Accommodation

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

Due to the growth in the energy sector in the western part of the Surat Basin, the exploration and wining of gas requires a large work force for both the energy companies and support industries.

 

The level of accommodation, for what may be short term stays is not sufficient in the region to cater for current and growing demand.  As a result energy companies and private third parties are looking to establish Non-Resident Workforce Accommodation to allow for short term accommodation.

 

As part of the proposed Maranoa Regional Council Planning Scheme, specific codes have been developed for Non-resident Workforces in both the Rural and Industrial areas. The purpose of these codes is to:

 

1.   Provide advice for potential developers of non-resident workforce accommodation (NRWA) for the mining, construction and other industries.

 

2.   Ensure that operators and developers are aware of the requirements in providing, managing and removal of the camps.

 

3.   Establish guidelines to be used in considering any applications proposed for the development of these camps.

 

4.   Specify a time period for approval of NRWA.

 

 

Resolution No. GM.418.11

Moved Cr Watson                                                         Seconded Cr Hartley  

Council endorse the Non-Residential Workforce Accommodation Code as part of the draft Maranoa Regional Planning Scheme.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Planning & Environment

  


 

Item Number:                                   15.3

File Number: D11/35853

Subject Heading:                          Outback, Gulf & Western Downs Tourism           Opportunity Plan

Applicant:                                         Tourism Queensland

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

 

Executive Summary: 

Tourism Queensland has developed the draft Outback, Gulf & Western Downs Tourism Opportunity Plan and seeks Council’s feedback on the plan before its finalisation.

 

Resolution No. GM.419.11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council provides feedback to Tourism Queensland to seek amendment of the draft Outback, Gulf & Western Downs Tourism Opportunity Plan in accordance with:-

 

I.              Inclusion of the Great Artesian Spa as a Catalyst Project or at a minimum included in the document as a Precinct Project.

 

II.            Recognition of Mt Moffat (in the Maranoa Regional Council area) as part of the Carnarvon National Park and tourism opportunities for this portion of the National Park included in the Precinct Projects section of the Plan.

 

III.           Inclusion of the Surat Cobb & Co. Changing Station as a Precinct Project in the Plan.

 

IV.          Removal of ‘Mitchell’ in commentary on page 2 of the Plan referring to South West Outback.

 

V.            Removal of reference to the ‘River’ adjacent the Romavilla Winery on page 33 of the Plan.

 

VI.          Inclusion of a disclaimer for Council assets identified in the Plan as it relates to Council’s financial responsibility to implement elements of the Plan.

 

VII.       Inclusion of relevant tourism/visitor related projects not currently cited in the Precinct Projects section of the Plan that have been previously identified in key Council planning documents such as:-

 

o    Maranoa Community Plan

o    Local Community Plans (x6)

o    Regional Visitor Strategy

o    Regional Sport & Recreation Strategy

o    Regional Trails Strategy

o    Regional Placemaking Plans

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Organisational Performance

 


 

 

Status Reports

 

Executive Services

 

Item Number:                                   16.1

File Number: D11/35584

Subject Heading:                          Project Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   October 2011

Name of Department:                       All Directorates of Council

 

Executive Summary: 

This monthly project performance report is presented to Council to provide a snapshot of the organisation’s performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.

 

Discussion:

Council requested that the total budget and budget spend to date be included on future reports, as well as a percentage representation of the financial figures.

 

Resolution No. GM.420.11

Moved Cr Price                                                             Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

Community Service

 

Item Number:                                   17.1

File Number: D11/30382

Subject Heading:                          Social Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   Performance Report October 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

Resolution No. GM.421.11

Moved Cr Wason                                                          Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   17.2

File Number: D11/30385

Subject Heading:                          Community Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   Performance Report for October 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

Resolution No. GM.422.11

Moved Cr Bartels                                                          Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

Corporate Services

 

Item Number:                                   18.1

File Number: D11/34990

Subject Heading:                          Corporate Governance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   Performance Report October 2011

Name of Department:                       Corporate Services and Human Resource Management

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

Resolution No. GM.423.11

Moved Cr Chambers                                                     Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 


Planning & Environment

 

Item Number:                                   21.1

File Number: D11/30466

Subject Heading:                          Planning, Building and Environment Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   October 2011

Name of Department:                       Planning and Environment

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Environment, Animal Management, Rural Services and Planning areas.

 

Resolution No. GM.424.11

Moved Cr Newman                                                       Seconded Cr Wason  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

  

LATE ITEMS

 

Item Number:                                   15.2

File Number: D11/33191

Subject Heading:                          Maranoa Regional Placemaking Concept Plans

Location:                                          Maranoa Region

Author and Officer’s Title:                Noela Ward, Manager Community Development

 

Executive Summary:  

The development of community master plans for all townships within the Maranoa is identified in the Maranoa Community Plan 2020 as a short term action to be undertaken by Council.  Place Design Group was engaged by Council to develop placemaking concept plans for towns within the Maranoa Region.  An extensive program of community engagement and validation was undertaken with the assistance of Council’s Community Development Department.  The project elements of research, engagement, and concept design and validation has been completed by the consultant and the Maranoa Placemaking Strategy is presented to Council for endorsement.

 

Discussion:

Council requested identifying signage be placed on secondary entrance and exit  roads to all regional towns in line with budget allocations.

 

Resolution No. GM.425.11

Moved Cr Price                                                             Seconded Cr Wason  

1.    Council endorse the –

 

Maranoa Placemaking Strategy Amby October 2011;

Maranoa Placemaking Strategy Injune October 2011;

Maranoa Placemaking Strategy Mitchell October 2011;

Maranoa Placemaking Strategy Roma October 2011;

Maranoa Placemaking Strategy Surat October 2011;

Maranoa Placemaking Strategy Wallumbilla October 2011;

Maranoa Placemaking Strategy Yuleba October 2011; and

Maranoa Placemaking Strategy Other Communities October 2011.

 

2.    Council endorse the positioning of Regional Entry Signs as outlined in the report.

 

3.    That the costing approach contained in this report be incorporated into Council’s Long Term Financial Plan, including accessing external funding.

 

4.    That as part of its annual operational plan, budget and capital works program, Council identify the elements of the Maranoa Placemaking Strategy that it will undertake annually;

 

5.    Council officers undertake a community engagement program to promote the Maranoa Placemaking Strategy including potential funding sources and indicative timeframes for the implementation of the plans;

 

6.    That prior to and during the implementation by Council of individual project elements of the Maranoa Placemaking Strategy, that Council officers engage with local community and project partners/stakeholders.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Community Development

 

 

Item Number:                                   15.3

File Number: D11/35958

Subject Heading:                          Naming of Unnamed Roads - ULDA

Location:                                          Bowen Street, Roma

Applicant:                                         Wolter Consulting Group

Author and Officer’s Title:                Jodie Young, Administration Officer

 

Executive Summary: 

Names are sought for three (3) unnamed Road/Lanes located in the Stage 1of the Roma Urban Development Area, Bowen Street, Roma also described as

Lot 143 on AP15786 .

 

Resolution No. GM.426.11

Moved Cr Newman                                                       Seconded Cr Wason  

That Council name the roads which are outlined in the attached map of the officer’s report as:-

 

1-   “Clearview Drive”

2-   “Lomandra Avenue”

3-   “Flinders Lane”

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Officer

 


 

Item Number:                                   15.4

File Number: D11/36473

Subject Heading:                          Revocation of Trusteeship of the Recreation   Reserve and Reserve for Local Government              purposes - McDowall St, accross from the      Hospital

Location:                                          McDowall Street Roma - across from the Hospital

Applicant:                                         Urban Land Development Authority

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

Council requested that the decision on the recommendation in the report of the 30th September, 2011 be held over until further information could be obtained concerning the Car Park on the Reserve, including the issue of funding.

 

Discussion:

Council at length discussed the availability of parking at the Roma Hospital for public use.

 

Resolution No. GM.427.11

Moved Cr Bartels                                                          Seconded Cr Newman  

That the ULDA be advised that the trusteeship of the Reserves will be surrendered on the basis that the existing well utilised car park remain as a public car park for people accessing the Roma Hospital and that the Reserves be returned to Council as a Local Government Reserve and a Recreation Reserve, with the boundary of the Local Government Reserve to be surveyed such that it will incorporate the Car Park.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   15.5

File Number: D11/36917

Subject Heading:                          Tender for the Management of the Mitchell      Spa and Tender for the Recontruction of the         Mitchell Spa or Construction of a New Spa

Location:                                          Cambridge Street, Mitchell

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

The Mitchell Spa Management Agreement with Alan Male ends on the 22nd January 2012. The agreement has been in place for two years. The Mitchell Spa Management Agreement will be Tendered in January 2012, the current arrangement will be extended on a month by month basis until a decision can be made about the successful Tenderer.

The Tender for the works at the Mitchell Spa will be let at the same time.

The intention is to request Tenders for the construction works to provide Tenders to enable Council to assess the options of as is where is or construction of a new Spa in the grounds of the new swimming pool.

 

Discussion:

Council discussed the topic at length, determining that the motion lay on the table for further discussion following a recess of Council.    

 

 

Resolution No. GM.428.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That Council Tender for the management of the Mitchell Spa and associated facilities in two parts and Council also Tender for the replacement or refurbishment of the Existing Spa and that tenders be assessed together to achieve the best long term result for Council.

 

NO VOTE TAKEN                                                                                                           

 

Delegated Officer

Director of Corporate Services

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.15am

 

Subject Heading:          resumption of standing orders

Council returned from morning tea at 11.23am

 

 

Item Number:                                   15.5

File Number: D11/36917

Subject Heading:                          Tender for the Management of the Mitchell      Spa and Tender for the Recontruction of the         Mitchell Spa or Construction of a New Spa

Location:                                          Cambridge Street, Mitchell

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

The Mitchell Spa Management Agreement with Alan Male ends on the 22nd January 2012. The agreement has been in place for two years. The Mitchell Spa Management Agreement will be Tendered in January 2012, the current arrangement will be extended on a month by month basis until a decision can be made about the successful Tenderer.

The Tender for the works at the Mitchell Spa will be let at the same time.

The intention is to request Tenders for the construction works to provide Tenders to enable Council to assess the options of as is where is or construction of a new Spa in the grounds of the new swimming pool.

 

Discussion:

Following discussion prior to recess, Council again commenced discussion on the motion left on the table.  The “Mover” and “Seconder” of the motion elected to withdraw the motion.  Amendments to the motion were put forward as specified below and put to the vote.

 

Resolution No. GM.429.11

Moved Cr Chambers                                                     Seconded Cr Wason  

That Council tender for the management of the Mitchell Spa & Hall and  Swimming pool complex as two separate management contracts.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director  Corporate Services

 


 

Resolution No. GM.430.11

Moved Cr Bartels                                                          Seconded Cr Watson

That Council tender for the refurbishment of the Existing Mitchell Spa.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Corporate Services

 

CONFIDENTIAL ITEMS

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM.431.11

Moved Cr Denton                                                          Seconded Cr Newman

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for lunch at 11.56am

 

Subject Heading:          resumption of standing orders

                          Council returned from lunch at 3.14pm resming closed discussion.

 

 

Cr. Watson left the chambers at 4.28pm

Cr. Watson entered the chambers at 4.32pm.

 

Cr. Chambers left the chambers at 4.44pm.

Cr. Chambers entered the chambers at 5.01pm.

 

Cr. Bartels declared a perceived conflict of interest in discussions pertaining to Late Item “Tender – Airport Accommodation Village.”  due to him owning an accommodation facility in Roma  and left the Chambers at 5.30pm taking no further part in discussions.

 

Cr. Watson left the chambers at 5.44pm.

Cr. Watson entered the chambers at 5.48pm.

 

Cr. Bartels entered the Chambers at  6.05pm following cessation of discussions on Late Item “Tender – Airport Accommodation Village.”

 

 

Resolution No. GM.432.11

Moved Cr Watson                                                         Seconded Cr Denton

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   22.1

File Number: D11/30896

Subject Heading:                          Allow Discount and Write off Interest

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

The postal address of the ratepayer’s rate assessment number  12002531 was incorrect. The rate payer is requesting that the discount be granted and any interest be written off.

 

Resolution No. GM.433.11

Moved Cr Wason                                                          Seconded Cr Hartley  

That Council allows the discount and writes off interest if the full amount of rates are paid within the discount period.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   22.2

File Number: D11/33405

Subject Heading:                          2012 Australia Day Award Recipients

Author and Officer’s Title:                Nicola Gear, Community Development Coordinator -     Surat

 

Executive Summary: 

To provide recommendations from the Awards Selection Committee for the 2012 Australia Day Award Recipients for the Maranoa Region.

 

Resolution No. GM.434.11

Moved Cr Denton                                                          Seconded Cr Watson  

That Council:-

 

1.       Approves recommendations from the Awards Selection Committee for the 2012       Australia Day Award Recipients for the Maranoa Region;

 

2.                  Approves the recommendation from the Awards Selection Committee to amend the            age brackets for the Junior and Senior Awards, provided these changes are in accordance with Australia Day protocols.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Development Coordinator - Surat

 


 

Item Number:                                   22.3

File Number: D11/33901

Subject Heading:                          Wavier of Excess Water Amount

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

The rate payer has made a request for the excess water amount of $154.00 to be waived off his rates assessment number 50241. The rate payer supplies 85% of the worms for the feeding of the fish at the Surat Museum. As the township of Surat had no supply of raw water during the time of flooding the garden patch where the worms breed had to be watered with treated water. 

 

Resolution No. GM.435.11

Moved Cr Bartels                                                          Seconded Cr Newman  

That Council waives the excess water charge, as the water was used to keep the worm numbers high for the supply fish food for the aquarium at the Surat Museum.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   22.4

File Number: D11/34014

Subject Heading:                          Review and Assessment of the Maranoa             Retirement Village Auxiliary Sub-Committee's         submission for the future operation of the     Maranoa Retirement Village

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

Using the services of Aged Care Management Australia, Council has undertaken an independent review and assessment of the Maranoa Retirement Village Auxiliary Sub-Committee’s submission to Council regarding the future operation of the Maranoa Retirement Village.

 

Resolution No. GM.436.11

Moved Cr Watson                                                         Seconded Cr Wason  

 

  1. That the matter lay on the table in confidence for further consideration at the next meeting of Council on 18 January 2012;

 

2.   That a copy of the independent report compiled by Aged Care Management Australia (ACMA) be provided to the  Maranoa Retirement Village Auxiliary Sub-Committee for information purposes only and not seeking submissions.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 


 

Item Number:                                   22.5

File Number: D11/34382

Subject Heading:                          Rate Request to write off interest accrued

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

 

Executive Summary: 

Correspondence received from ratepayer pertaining to assessment Number – 40676-20400, requesting write off of interest accrued and extension of time to pay rates.

 

Resolution No. GM.437.11

Moved Cr Price                                                             Seconded Cr Chambers  

 

That Council:-

 

1.         Does not agree to writing off the interest accrued to date; and

 

2.         That Council does agree to an extension of time of three (3) months to pay   rates and         charges, on the condition a formal payment plan is entered into, within two weeks   of         being notified of Council’s decision ; and upon receiving first payment interest       accrual will cease; and if the ratepayer defaults on agreed payment plan, interest will         re-commence.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

Item Number:                                   22.6

File Number: D11/34756

Subject Heading:                          Request to write off interest

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

 

Executive Summary: 

Ratepayer assessment number 3122, has received rate notice that is in arrears and requests a reduction in interest charged and that the discount from the previous levy be allowed.

 

Resolution No. GM.438.11

Moved Cr Chambers                                                     Seconded Cr Hartley  

That the missed discount not be allowed and the accrued interest not be written off.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Financial Services & Rates Coordinator

 


 

Item Number:                                   22.7

File Number: D11/34761

Subject Heading:                          Allow Discount and Write off Interest

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

The Rate Payer (Assessment Number – 30375-1) missed the discount from the period January to June as he didn’t receive the Rate Notice. Interest has accrued. No reminder notices were posted to the rate payer regarding the overdue rate balance.

 

Resolution No. GM.439.11

Moved Cr Price                                                             Seconded Cr Newman  

 

That the missed discount not be allowed and the accrued interest not be written off.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   22.8

File Number: D11/34744

Subject Heading:                          Ratification of the October 2011 RADF Funding Round

Author and Officer’s Title:                Rebecca Girle, Regional Arts & Culture Coordinator

 

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed applications for funding assistance with arts and cultural projects and activities submitted in the October 2011 funding round.

 

Resolution No. GM.440.11

Moved Cr Chambers                                                     Seconded Cr Bartels  

That Council endorse the RADF Committee’s recommendation for payment of funding under the RADF program to approved applicants as detailed in the officer report.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Regional Arts & Culture Coordinator

 

The CEO left the chambers at 6.48pm.


 

 

Item Number:                                   L.1

File Number: D11/35953

Subject Heading:                          Expression of Interest - 29A Bowen Street         Roma, Roma Neighbourhood Centre

Location:                                          Lot 1 SP152677

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

On the 11th November, 2011 Council advertised Expressions of Interest for various options for the sale of Lot 1 on SP152677, 29A Bowen Street currently the Roma Neighbourhood Centre.

 

Resolution No. GM.441.11

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council consider the offer and options submitted by Brett Taylor subject to an evaluation of the offer made by an Independent valuer and consideration of the staffing and alternate accommodation possibilities, with a report to be submitted to Council once the initial assessment of the offer and options is complete.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   L.2

File Number: D11/35995

Subject Heading:                          Roma-Bungil Youth Recreation Centre - 35          Gregory Street Roma - Lease offered to PCYC

Location:                                          Roma-Bungil Recreation Centre - 35 Gregory Street Roma

Applicant:                                         Police Citizens Youth Welfare Association - PCYC

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Council has been waiting for the Queensland PCYC board to advise whether they wish to take up Council’s offer of the first right of refusal of the Lease of the Recreation Centre. Advice was received officially from the Chief Executive of the PCYC on Monday the 5th of December that the PCYC accepts Council’s offer subject to approval of staffing arrangements within the Queensland Police, finding appropriate housing for the officer, a commitment from Council to continue to pay the electricity costs of the centre, obtaining new equipment for the centre and advice concerning the fixtures and fittings within the kitchen/canteen.

 

Resolution No. GM.442.11

Moved Cr Newman                                                       Seconded Cr Price  

That Council:-

 

1.    Finalise the negotiations with the PCYC for the completion of a lease of the Recreation Centre for a period of three years with an option for three years and other conditions in line with the existing lease;

 

2.    That the lease incorporate the following matters:-

 

a)    That the PCYC in good faith enter into formalised, mutually agreed arrangements with existing trainers and program providers to seek to ensure the continuity of service delivery post change over;

b)    That the PCYC guarantee a change over which will minimise the disruption of services to centre users;

c)     The PCYC commit to maintain at a minimum the opening hours at a level commensurate with those currently existing;

 

3.      Advise the PCYC that Council will provide support in accessing housing and  will continue to pay the electricity costs of the centre;

 

4.      Provide advice regarding the ownership of the fixtures within the kitchen/canteen.  

 

MOTION LOST                                                                                                               3/6

 

Delegated Officer

Director of Corporate Services

 

Discussion:

Following the Motion being lost, Cr. Bartels put forward a counter motion as specified below:-

 

Resolution No. GM.443.11

Moved Cr Bartels                                                          Seconded Cr Hartley

 

That Council extend the current leasee’s term to the 30/06/12, and IMMEDIATELY take action to:-

1.    Draft up a management agreement and a formal lease with performance criteria and set benchmarks for performance, and a rectify or terminate clause for any under performance or problems.  Have the agreement/lease drafted by a professional who deals with these type of contracts every day.  Council to approve the drafted management/lease agreement, then:-

 

2.    Advertise the lease of the Roma Recreational Centre to the public and call for expressions of interest from parties wanting to lease the facility under the guidelines of our management/lease agreement.

 

3.    Any interested parties including PCYC can submit their proposals for the Roma Recreational Centre.  All proposals are to be based on merit.  Council award the lease to the new operator using the set criteria in the management/lease agreement and by what they consider to be the best outcome for the community.

 

4.    The new lease is to take effect from the 01/07/12.

 

 

NO VOTE TAKEN                                                                                                         

 

 

Discussion Continued:

At this time the Director of Community Services assumed the CEO’s chair in his absence.  The Director Community Services recommended  the Mayor consider a notice of motion be presented for Council’s consideration, as it appeared the motion on the table was in conflict with Council’s previous resolution to offer first right of refusal of the lease of the Roma Recreation Centre to PCYC.

The Director further indicated that  the motion put may contravene provisions under the Local Government Act and may expose Council to some legal risk.  Directors present concurred with the advice provided the Mayor from the Director Community Services.

 

The Director Planning & Environment suggested further advice be sought from Greg Hallam of the Local Government Association of Queensland (LGAQ).

 

Subsequently the Mayor recommended, with Councils agreement, that  the matter lie on the table pending further advice from Greg Hallam. No vote was taken on the motion at this time.

The Director Planning & Environment left the chambers to make contact with Greg Hallam via telephone. The meeting then proceeded to the next item on the Agenda.

 

 

Item Number:                                   12.2

File Number: D11/34582

Subject Heading:                          Regional Cemeteries - Fees and Charges             Revision

Author and Officer’s Title:                Dale Waldron, Acting Governance & Administration      Coordinator

 

Executive Summary: 

A Cemetery Policy has recently been developed to manage the regions cemeteries.  In line with the policy implementation it is considered necessary to revise the Fees and Charges.

 

Discussion:

Follow advice received from the Director of Operations concerning Cr. Denton’s enquiry on the fees proposed for regional lawn cemeteries across the region, Council again resumed discussion.

 

Resolution No. GM.444.11

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council approve the schedule of fees and charges for Regional Cemeteries as specified in the officer’s report. 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Acting Governance & Administration Coordinator

 

Cr. Bartels declared a potential conflict of interest in the following item due to him owning an accommodation facility in Roma and left the chambers at 7.04pm taking no further part in discussions or debate.

 

 

Item Number:                                   L.3

File Number: D11/37034

Subject Heading:                          Tender - Airport Accommodation Village

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

Executive Summary: 

 

At a workshop of Council on the 7 of December, it was agreed to initially prepare an Expression of Interest and then progress to a tender to develop an accommodation village on land adjoining Roma airport.  This is in response to item two (2) in Council’s nine point strategy which will address the housing issues in the region. 

 

Council further agreed to receive a report on the EOI and release a tender to allow submissions to be received and make a decision to award it before the 8 February, 2012.

 

Resolution No. GM.445.11

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council endorses the shortlist of developers, the key elements of the tender and the value statements that will form the basis of a “heads of agreement” that will be binding on a successful tenderer and further Council resolves to release the tender on 19 December 2011.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Organisational Performance

 

Cr. Bartels entered the chambers at  7.14pm.

 

Item Number:                                   L.4

File Number: D11/37188

Subject Heading:                          Housing Services

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

 

Executive Summary: 

Council has invited proposals from suitably qualified parties interested in partnering with Council and the community to provide Housing Services in the Maranoa.

 

Resolution No. GM.446.11

Moved Cr Hartley                                                          Seconded Cr Newman  

 

That Council enter into negotiations with Horizon Housing Company to develop a Memorandum of Understanding to establish Housing Services in the Maranoa Region.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Organisational Performance

 

 

Item Number:                                   L.5

File Number: N/A

Subject Heading:                          Hodgson Waste collection

Author & Councillors Title:               Cr. Scott Wason

 

Executive Summary: 

Councillors & relevant staff held a community meeting with residents of Hodgson to discuss the proposed waste service on 13 November 2011.  This matter was previously put before Council at  the General Meeting on 22 October 2011.

 

Discussion:

Councillors Wason & Hartley, were in attendance at the Community Meeting on 13 November 2011, and indicated that a majority of residents were not in favour  of Council implementing a wheelie bin service for the residents of Hodgson.  As a result of the consultation Cr. Wason put forward an amendment to the motion as specified below:- 

 

Resolution No. GM.447.11

Moved Cr Wason                                                          Seconded Cr Hartley  

 

That Resolution GM.336.11 be amended to state:-

 

That Council approves the following actions:-

 

  1. Closes the Hodgson tip site and remediate the area, within 4 months;

 

  1. Erect signs on the site advising of alternative landfill site, ie Roma, and penalties for illegal dumping;

 

 

  1. Install CCTV to monitor illegal dumping and to take appropriate action against those caught dumping;

 

  1. Implement a wheelie bin service for the residents of Hodgson;

Implement a waste transfer station for the residents of Hodgson;

 

  1. Impose the Cleansing Utility Charge as from 1 July 2012;

 

  1. Undertake a public information program for the residents of Hodgson;

 

  1. That an education program be implemented informing residents of applicable fees & charges at the Roma tip.

 

NO FORMAL VOTE TAKEN                                                                                           

 

Delegated Officer

Manager Organisational Performance

 

  

Item Number:                                   L.2

File Number: D11/35953

Subject Heading:                          Roma-Bungil Youth Recreation Centre - 35          Gregory Street Roma - Lease offered to PCYC

Location:                                          Roma-Bungil Recreation Centre - 35 Gregory Street Roma

Applicant:                                         Police Citizens Youth Welfare Association - PCYC

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Council has been waiting for the Queensland PCYC board to advise whether they wish to take up Council’s offer of the first right of refusal of the Lease of the Recreation Centre. Advice was received officially from the Chief Executive of the PCYC on Monday the 5th of December that the PCYC accepts Council’s offer subject to approval of staffing arrangements within the Queensland Police, finding appropriate housing for the officer, a commitment from Council to continue to pay the electricity costs of the centre, obtaining new equipment for the centre and advice concerning the fixtures and fittings within the kitchen/canteen.

 

 

Discussion:

Director Planning & Environment advised he was now in receipt of advice from LGAQ representative Greg Hallam.  Advice indicated that there was potential for Council’s decision to be in conflict with the  Local Government Act and suggested the resolution be deferred until further legal advice was obtained.

 

The Mayor requested officer’s to obtain legal advice but that he was willing to put the motion at this time. The motion was then put to the vote.

 

Resolution No. GM.448.11

Moved Cr Bartels                                                          Seconded Cr Hartley

 

That Council extend the current leasee’s term to the 30/06/12, and IMMEDIATELY take action to:-

1.    Draft up a management agreement and a formal lease with performance criteria and set benchmarks for performance, and a rectify or terminate clause for any under performance or problems.  Have the agreement/lease drafted by a professional who deals with these type of contracts every day.  Council to approve the drafted management/lease agreement, then:-

 

2.    Advertise the lease of the Roma Recreational Centre to the public and call for expressions of interest from parties wanting to lease the facility under the guidelines of our management/lease agreement.

 

3.    Any interested parties including PCYC can submit their proposals for the Roma Recreational Centre.  All proposals are to be based on merit.  Council award the lease to the new operator using the set criteria in the management/lease agreement and by what they consider to be the best outcome for the community.

 

4.    The new lease is to take effect from the 01/07/12.

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Director Corporate Services

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 7.25pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 18 January 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 


Minutes of the Special Meeting of maranoa Regional Council held at Roma on 24 December 2011 commencing at 4.31pm

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Director Corporate Services – Matthew McGoldrick, Director Community Services – Tony Klein (Minutes Officer) and Corporate Communications Officer – Jane Frith in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 4.31pm.

 

APOLOGIES   

 

There were no apologies for the meeting. 

 

Confirmation of Minutes 

 

There were no minutes for confirmation at the meeting.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

Item Number:                                   5.2

File Number: D11/38223

Subject Heading:                          PCYC Lease Arrangements

Author and Councillor’s Title:           Cr. Jason Bartels

Original Resolution Meeting Date:              19 January, 2011

Resolution Number:                                      GM.30.11

 

That Council resolves to offer the Police-Citizen Youth Welfare Association (PCYC) the first refusal for the lease of Roma Recreational Centre upon expiry of the current lease;

 

 

 

Moved Cr Bartels                                                          Seconded Cr Watson 

 

That Council rescind resolution number GM.30.11 of 19 January 2011 offering the Police-Citizen Youth Welfare Association (PCYC) the first refusal for the lease of Roma Recreational Centre upon expiry of the current lease.

 

CARRIED                                                                                                                      5/4

 

Cr. Bartels called for a division of the vote.

 

The outcomes were recorded as follows:

 

Those in Favour of the Motion

Those Against the Motion

Cr. Bartels

Cr. Loughnan

Cr. Chambers

Cr. Newman

Cr. Denton

Cr. Price

Cr. Hartley

Cr. Wason

Cr. Watson

 

 

Delegated Officer

Director Corporate Services

 

Item Number:                                   5.1

File Number: D11/38221

Subject Heading:                          Roma Recreational Centre Management/ Lease Agreement

Author and Councillor’s Title:           Cr. Jason Bartels

Executive Summary: 

Councillor Notice of Motion.

 

Moved Cr Bartels                                                          Seconded Cr Watson 

That Council extend the current leasee’s term to the 30/06/12, and immediately take action to:

1.         Draft up a management agreement and a formal lease with performance criteria and set benchmarks for performance, and a rectify or terminate clause for any under performance or problems. Have the agreement/lease drafted by a professional who deals with these type of contracts every day. Council to approve the drafted management/lease agreement, then

2.         Advertise the lease of the Roma Recreational Centre to the public or call for expressions of interest from parties wanting to lease the facility under the guidelines of our management/lease agreement.

3.         Any interested parties including PCYC can submit their proposals for the Roma Recreational Centre. All proposals are to be based on merit. Council award the lease to the new operator using the set criteria in the management/lease agreement and by what they consider to be the best outcome for the community.

4.         The new lease is to take effect from the 1/07/12.

 

CARRIED                                                                                                                      5/4

 

Delegated Officer

Director Corporate Services

 

Business

 

Item Number:                                   6.1

File Number: D11/38212

Subject Heading:                          Lease of the Roma-Bungil Community Youth Recreation Centre

Location:                                          Gregory Street Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

Due to legal advice Councillors have been requested to attend a special meeting of Council with 5 days notice to enable resolutions that relate to the lease of the Roma-Bungil Community Youth Recreation Centre.

 

Moved Cr Price                                                             Seconded Cr Hartley 

 

That Council receive the report.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

  

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 5.01pm.

 

 

These Minutes are to be confirmed at the next Meeting of Council to be held on 18 January, 2012 at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

   


Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 3 January 2012

Item Number: 10.1

File Number: D12/71

 

Subject Heading:                     Councillor Remuneration

Classification:                                  Open Access    

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Paul Bawden, Chief Executive Officer

 

 

Executive Summary: 

The purpose of this report is to advise Council of the Local Government Remuneration and Discipline Tribunal determination on remuneration to be paid in 2012 to Mayor, Deputy Mayor and Councillors.

 

The need to update or rescind the current Councillor Remuneration Policy is also addressed.

 

 

Officer’s Recommendation: 

1.   The Council note the determination on remuneration to be paid in 2012 to Mayors, Deputy Mayors and Councillors.

2.   That the Councillor Remuneration Policy be updated as detailed in Attachment 2.

 

 

Body of Report:

 

Remuneration

The Local Government (Operations) Regulation 2010 requires the Local Government Remuneration and Discipline Tribunal to determine by 1 December each year the remuneration to be paid in the following calendar year to Mayors, Deputy Mayors and Councillors.  It was previously announced that the Tribunal was to undertake a full review during 2011 of the categories of Council.

 

The Council is now in receipt of the Tribunal Report which includes the following key outcomes:

 

·    Retain the current ten categories of Councils with only minor adjustments to category assigned to individual Councils, none of which affect Maranoa.

·    Remuneration payable to Councillors in each category from 1 January 2012 based on:

o Percentage of annual base salary payable to a Member of the Queensland Legislative Assembly.

o Discontinuing practice of setting remuneration ranges for each level of Council and instead establishing a single remuneration level for Mayors, Deputy Mayors and Councillors in each category of Council.

o Reference rate used to calculate remuneration levels has been increased from $133,800 to $137,149 equating to 2.5% (same as that granted to MP’s in 2011).

 

As a Category 3 Council the remuneration levels for Maranoa are as follows:

 

Mayor                              65% of reference rate                       $89,147

Deputy Mayor                 37.5% of reference rate                   $51,431

Councillors                      32.5% of reference rate                   $44,573

 

In addition an amalgamation loading is also payable comprising: Mayor $1,900, Deputy Mayor $1,150 and Councillors $950.

 

Council Policy

The Council has an existing “Councillor Remuneration Policy” adopted in 2009 which comprises Attachment 1.  It contains information on the following:

 

·    Advice on annual remuneration reviews by Local Government Remuneration Tribunal.

·    Advice on taxation provisions and superannuation.

·    Percentage range of remuneration (to MP base) that Council was able to vote (now superseded by set percentage).

·    Details on responsibilities of Mayor, Deputy Mayor and Councillors.

 

There is merit in a revised Policy being adopted by Council although most provisions are based on other legislation.  A suggested form for the Policy is contained in Attachment 2.

 

Consultation (internal/external):

Nil

Risk Assessment (Legal, Financial, Political etc.):
The Council needs to follow the ruling of the Tribunal in providing remuneration to Mayor, Deputy Mayor and Councillors.

Policy Implications:
A revised Policy document is attached for Councils consideration.

Financial Resource Implications:
The budget contains provision for Councillor remuneration.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Councillor Remuneration Policy - Current

D12/830

2View

Councillor Remuneration Policy - 2012

D12/829

 

 

  


Attachment 1

Councillor Remuneration Policy - Current

 






Attachment 2

Councillor Remuneration Policy - 2012

 

 

 

POLICY STATEMENT

 

TITLE:   Councillor Remuneration Policy

                 

 

Category:                                 (Statutory)

Endorsed by Council on:    18 January, 2012

Responsible Department:   Executive Services

Reference No.:                                              (To be inserted by Governance Division prior to endorsement)

 

 

1.      ADOPTION

This policy was adopted by Maranoa Regional Council on ...... 2012.

 

2.      REVIEW OF REMUNERATION STRUCTURE AND LEVELS

A review of the Councillor remuneration structure and levels is conducted annually after a remuneration review has been completed by Local Government Remuneration Tribunal.

 

3.      COUNCILLOR REMUNERATION

3.1.     The Remuneration component (excluding the Amalgamation Loading) has been set to a percentage of the allowance paid to State Government Members of the Legislative Assembly.  As a category 3 Council the current percentage for Maranoa Regional Council as set by the Local Government Remuneration Tribunal (The Tribunal) is:

·          Mayor – 65%

·          Deputy Mayor – 37.5%

·          Councillor – 32.5%

 

3.2.     The Tribunal has also set an amalgamation allowance for Mayors, Deputy Mayors and Councillors.  This loading is to account for the responsibilities and associated costs in servicing the electorate.

 

3.3.     The Mayoral salary will be paid in fortnightly instalments to the person holding the position of Mayor to account for the responsibilities and associated costs in servicing the electorate in the following ways:

 

Attendance at:

·     Ordinary (General) Meetings, Special Meetings and Committee Meetings of Council

·     Regional Meetings

·     Inspections

·     Community Group Meetings

·     Community Consultation Meetings

·     Annual General Meetings, Handovers and Community Events

·     Civic Receptions

·     Community and Developers Delegations/Deputations

 

3.4.     The Deputy Mayoral salary will be paid in fortnightly instalments to the person holding the position of Deputy Mayor to account for the responsibilities and associated costs in servicing the electorate in the following ways:

 

Attendance at:

·     Ordinary (General) Meetings, Special Meetings and Committee Meetings of Council

·     Regional Meetings

·     Inspections

·     Community Group Meetings

·     Community Consultation Meetings

·     Annual General Meetings, Handovers and Community Events

·     Civic Receptions

·     Community and Developers Delegations/Deputations

 

3.5.     The Councillor salary will be paid in fortnightly instalments to the person holding the position of Councillor to account for the responsibilities and associated costs in servicing the electorate in the following ways:

 

Attendance at:

·     Ordinary (General) Meetings, Special Meetings and Committee Meetings of Council

·     Regional Meetings

·     Inspections

·     Community Group Meetings

·     Community Consultation Meetings

·     Annual General Meetings, Handovers and Community Events

·     Civic Receptions

·     Community and Developers Delegations/Deputations

 

4.      TAXATION

4.1.     Council can pass a unanimous resolution under s446-5 of Schedule 1 of the Taxation Administration Act 1953 establishing that a particular Councillor or Councillors are to be treated as PAYE taxpayers.

4.2.     Additionally any Councillor not being treated as a PAYE taxpayer will be responsible for dealing with their own tax liabilities.  In this instance the Councillor must make provision of an Australian Business Number (ABN) to Council for payment of remuneration.

4.3.     Any Councillor electing NOT to be treated as a PAYE employee will need to supply a GST compliant invoice quoting their ABN to ensure remuneration is paid.

 

5.   SUPERANNUATION

As per s238. (1) of the Act, a Councillor may enter into an arrangement with Maranoa Regional Council under which the Councillor agrees to forgo a percentage (12%) of the Councillors Remuneration entitlement for the purposes of superannuation.

 

Any Councillor who has elected not to be a PAYE employee cannot enter into an arrangement with Maranoa Regional Council for the purposes of superannuation.

 

6.   SALARY SACRIFICE

As per s238. (1) of the Act, a Councillor may enter into an arrangement to participate in Salary packaging for the purpose of participating in voluntary superannuation contributions.

 

Only PAYE Councillors can participate in Salary Sacrificing arrangements.

 

A Councillor agrees, if he or she enters into an arrangement to salary sacrifice this will be on terms and conditions as outlined in Council’s Salary Packaging Participation Agreement.

 

Salary Packaging will be administered by Maranoa Regional Council in consultation with their Accountants.

 

The percentage or amount forgone by the Councillor must not be more than the equivalent of 50% of the Councillor’s remuneration entitlement.

 

 

 

 

POLICY SCOPE

 

This policy is in respect of the Councillors Maranoa Regional Council.

 

POLICY STATEMENT/DETAILS

 

This Policy contains the statutory framework for the remuneration of mayor, Deputy Mayor and Councillors.

 

RELATED POLICIES AND LEGISLATION

 

Local Government Act.

 

Signatures

 

 

 

                                                                                                _______________________

Chief Executive Officer                                                                 Mayor

 

DATE

 


Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 6 January 2012

Item Number: 10.2

File Number: D12/463

 

Subject Heading:                     Workplace Health & Safety Policy

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Donald  Wells, Manager Human Resources

 

 

Executive Summary: 

On the 1 of January 2012, new Workplace Health and Safety laws took affect in Queensland. The new legislation is in line with the Federal Governments commitment to the Harmonisation of Australia’s Workplace Health and Safety Laws. The reform compiled six (6) different State Acts and the Federal Act into a single harmonised Act.

 

Due to the harmonisation and the changes in legislation along with Council’s ongoing commitment to the Health, Safety and Wellbeing of Staff, Contractors, Volunteers and the Public it was necessary to review and revise Council’s Workplace Health & Safety Policy.

 

 

Officer’s Recommendation: 

1.   That Council adopt the revised Maranoa Regional Council Workplace Health and Safety Policy.

2.   That the Chief Executive Officer ensure the adopted Policy is communicated to all staff, volunteers, Contractors, the public and others as required.

 

 

Body of Report:

On the 1of January 2012 new Workplace Health and Safety laws came into affect in Queensland. The legislation is in line with the Federal Governments commitment to the Harmonisation of Australia’s Workplace Health and Safety Laws. The reform compiled six (6) different State Acts and the Federal Act into a single harmonised Act.

 

The Queensland Parliament on the 26 of May 2011 passed the Work Health and Safety Act 2011 and furthermore passed on the 24 November 2011 the Work Health and Safety Regulation 2011. The new legislation has also resulted in a number of new Codes of Practice being introduced. However, some transitional arrangements, such as some previous Queensland Codes of Practice being in force, until replaced and repealed with the development of further Codes of Practice.

 

The legislative changes have created differences from the previous Queensland Legislation, to assist in understanding the changes, Executive and Senior Council Officers have been transitioning through training in the new legislation. Training will be extended into the rest of the workforce in January and February 2012.

 

The new Workplace Health and Safety Act 2011 has created changes  in legislation which require Council  to recommit to the Health, Safety and Wellbeing of Staff, Contractors, Volunteers and the Public.

Consultation (internal/external):

All Directors

All Senior Managers

Risk Assessment (Legal, Financial, Political etc.):

Adopting the revised Workplace Health & Safety Policy will assist Council in meeting its legislative requirements and also assist in compliance with AS:NZS 4801:2001 – Occupational Health and Safety Management Systems.

Policy Implications:

When being other policies or procedures are reviewed the requirements of the revised Workplace Health & Safety Policy should be considered.

Financial Resource Implications:

Existing budgets should have sufficient funding.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.3(a) To develop and implement Workplace Health and Safety plans, policies and procedures in accordance with legislative requirements and Council’s moral obligation to all employees so as to create a safety conscious work environment and culture.

Supporting Documentation:

1

Draft Workplace Health & Safety Policy (Enclosure)

D11/37280

 

Report authorised by:

Paul Bawden, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 25 November 2011

Item Number: 11.1

File Number: D11/34775

 

Subject Heading:                     Ratification of Maranoa Regional Council RADF Committee  documents.

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Rebecca Girle, Regional Arts & Culture Coordinator

 

Executive Summary: 

The Maranoa Regional Council RADF Committee has drafted Committee Protocols and Information for Applicants documents to assist with the transparent and accurate delivery of the RADF program.

 

 

Officer’s Recommendation: 

That Council ratify the Committee Protocols and Information for Applicants documents.

 

 

Body of Report:

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has drafted Committee Protocols and Information for Applicants documents to assist with the transparent and accurate delivery of the RADF program.

 

The Committee Protocols document details the roles and responsibilities of the RADF Liaison Officer, RADF Committee as a whole and Committee Members as individuals. By having this procedural document in place it allows for the uniformity of the conduct of the RADF Committee regardless of whether there have been changes to individual Committee Members or the RADF Liaison Officer. The Committee Protocols document will be provided to the Maranoa Regional Council RADF Committee Members as a way to ensure the fair and consistent facilitation of the RADF program, this document will also be available to the public upon request.

 

The Information for Applicants document has been written in addition to the RADF Guidelines supplied by Arts Queensland to outline and draw notice to any specific criteria the Maranoa Regional Council RADF Committee use to assess the RADF applications. This document also lists the RADF Liaison Officer and Committee Member contact details to allow potential applicants the ability to seek advice or assistance; the RADF Committee have requested their contact details be promoted as this will allow potential applicants increased access to information about the RADF program. The Committee believe that by providing this information to potential applicants a higher quality of applications will be submitted due to their ease of access to this critical information. The Information for Applicants document will be accessible to the general public via the Maranoa Regional Council website and Maranoa Libraries.

 

Consultation (internal/external):

Maranoa Regional Council RADF Committee

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Interim Arts & Culture Policy

Financial Resource Implications:

Relates to applicant’s access to Arts Queensland RADF funding for projects in the Maranoa Regional Council area.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

RADF Information For Applicants - Draft

D12/799

2View

RADF Committee Protocols - Draft

D12/801

 

Report authorised by:

Noela Ward, Manager Community Development

Tony Klein, Director of Community Services


Attachment 1

RADF Information For Applicants - Draft

 




Attachment 2

RADF Committee Protocols - Draft

 







Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 25 November 2011

Item Number: 11.2

File Number: D11/34801

 

Subject Heading:                     Proposed Trail Names in Wallumbilla and Yuleba

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Fiona Vincent, Regional Sport & Recreation Coordinator

 

 

Executive Summary: 

Council allocated $250 000 towards the development of trails in Yuleba and Wallumbilla in the 2009/2010 budget. The Yuleba walking and cycling trail was installed mid 2011 and the Wallumbilla trail is to be installed early 2012. The installation of trail furniture is yet to be completed.

 

Yuleba Development Group and Wallumbilla Town Improvement Group have extended their appreciation to Council with regards to the installation and positioning of this valued public infrastructure.  Additionally both groups have expressed a strong desire for their trails to be named so as to reflect the cultural heritage of their respective communities and to visitor opportunities through the development of a themed trail network throughout the Maranoa Region.

 

 

Officer’s Recommendation: 

1.      That Council approve that the Wallumbilla walking and cycling trail be named the  Harry Thompson Walk as recommended by the Wallumbilla Town Improvement Group.

 

2.      That Council approve that the Yuleba walking and cycling trail be named the Bendemere Walk as recommended by the Yuleba Development Group.

 

 

Body of Report:

The development of trails in Yuleba and Wallumbilla were identified in the Maranoa Regional Trails Strategy. Subsequently Council allocated $250 000 towards the development of walking and cycling trails in Yuleba and Wallumbilla in the 2009/2010 budget.

 

Yuleba walking and cycling trail was installed mid 2011 and Wallumbilla trail is to be installed early 2012. The infrastructure of seating, signage and water fountains are yet to be installed.

 

Yuleba Development Group and Wallumbilla Town Improvement Group have offered suggested names for the respective trails. The names reflect on the heritage and history of the districts.

 

The proposed name for the Wallumbilla trail is Harry Thompson Walk. This name forms part of heritage plans for the Wallumbilla district, involving researching and displaying information locally in the heritage precinct, regarding the background of this character locals believe to be Steve Hart of the infamous Ned Kelly gang.

 

The suggested name of Bendemere Walk, has been offered for the Yuleba trail. This name honours the pre-amalgamation shire name of Yuleba and district. The use of the preceding shire name, allows the Yuleba residents to preserve the Bendemere namesake.

Consultation (internal/external):

Noela Ward, Manager Community Development

Executive and members of Yuleba Development Group

Executive and members of Wallumbilla Town Improvement Group

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Trail names to be incorporated on arranged trailhead signage as part of the additional infrastructure for the individual trails. The trailhead signage would be approximately $2 000 each, including a map of the total trail and facilities on the trail.

Budgeted in 2011/12 budget, with $125 000 unexpended for Wallumbilla Trail.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.5(a) To develop partnerships to cultivate and facilitate sporting and recreational opportunities to meet the community’s needs and aspirations so as to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Correspondence from Wallumbilla Town Improvement Group

D12/707

2View

Correspondence from Yuleba Development Group

D12/659

 

Report authorised by:

Tony Klein, Director of Community Services


Attachment 1

Correspondence from Wallumbilla Town Improvement Group

 


Attachment 2

Correspondence from Yuleba Development Group

 

 

 


 


Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 4 January 2012

Item Number: 12.1

File Number: D12/196

 

Subject Heading:                     Variation of Opening Hours - Surat Pool

Classification:                                  Open Access  

Name of Applicant:                         Melissa Sutton

Location:                                           Surat Pool, Robert Street Surat

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

Council is requested to approve revised opening hours for the Surat Swimming Pool.  The Surat Swimming Pool is operated externally by Melissa Sutton through a management contract with Council. 

 

Officer’s Recommendation: 

Council approve the variations to the opening hours for the Surat Pool being 9.30 am – 12:30 pm and 3.00 pm – 6.00 pm Wednesday to Saturday and Monday, and 2.00 pm – 5.00 pm on Sunday.

 

 

Body of Report:

The Surat Swimming Pool is Council owned, and is operated by contractor Melissa Sutton under a management agreement.  Melissa Sutton has requested a variation in the opening hours of the Surat pool. 

 

The following table provides details of the current and proposed opening times for the pool.  The proposed opening times have been developed taking into account facility usage patterns.  Advice from Melissa Sutton indicates fewer customers in the early morning, rather more customers use the pool after school commences in the mornings.

 

Day of the Week

Current Opening Times

Proposed Opening Times

Monday

6.00 am – 7.00 am (by appt)

9.00 am – 10.00 am (ladies lap swimming)

10.00 am – 12.30 pm

3.00 pm -6.00 pm

9.30 am -12.30 pm

3.00 pm -6.00 pm

Tuesday

3.00 pm -6.00 pm

Closed

Wednesday

6.00 am – 7.00 am (by appt)

10.00 am – 12.30 pm

3.00 pm -6.00 pm

9.30 am-12.30 pm

3.00 pm - 6.00 pm

Thursday

3.00 pm -6.00 pm

3.00 pm-6.00 pm

Friday

6.00 am – 7.00 am (by appt)

9.00 am – 10.00 am (ladies lap swimming)

10.00 am – 12.30 pm

3.00 pm -6.00 pm

9.30 am-12.30 pm

3.00 pm -6.00 pm

Saturday

10.00 am – 12.30 pm

2.00 pm – 6.00 pm

9.30 am-12.30 pm

3.00 pm -6.00 pm

Sunday

10.00 am – 12.30 pm

2.00 pm – 5.00 pm

2.00pm -5.00 pm

Total Opening Hours

38.5 hours

30 hours

 

The pool contactor is also responsible for maintaining the grounds and water quality and cleaning which usually occurs outside of opening hours.

 

Opening for 30 hours per week is comparable to the pools in the other smaller towns in the region.  The Wallumbilla and Mitchell Pools open for 30 hours per week and Injune Pool opens for 24 hours per week.

 

It is proposed to conduct a community survey on pools within the region during the winter months.  Results of this survey will be used in developing pool opening times for the 2012/13 swimming season.

Consultation (internal/external):

Melissa Sutton, Surat Pool Manager

Nicola Gear, Community Coordinator Surat

Risk Assessment (Legal, Financial, Political etc.):

The proposed opening times accommodate the higher patronage times for the Surat Pool which should appease most facility users.  The proposed opening times also close the pool during the hottest time of the day which reduces patrons and the contractors UV exposure.

Policy Implications:

Opening the Surat Pool for 30 hours per week is comparable to the hours of opening for Council pools in the other smaller towns in the region. 

Financial Resource Implications:

The Management Agreement provides for the contractor to retain entry fees to the facility, therefore any reduction in patronage will not financially impact on Council.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

Nil

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 4 January 2012

Item Number: 12.2

File Number: D12/216

 

Subject Heading:                     Affiliation Agreement Mitchell R.S.L and Combined Sports Complex

Classification:                                  Open Access  

Name of Applicant:                         Mitchell R.S.L and Combined Sports Club

Location:                                           Lot 115 on DL335, Off Ann Street Mitchell

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Council has an existing affiliation agreement with the Mitchell R.S.L and Combined Sports Club Incorporated, Mitchell Junior Rugby League and Netball Club, Mitchell Senior Rugby League Club, Mitchell Campdraft Association, Mitchell Rodeo Association and the Mitchell Junior Cricket Club.  This agreement was executed in 2007 and the affiliated sporting groups have expressed interest in renewing their agreement. 

 

Officer’s Recommendation: 

Council renew its affiliation agreement with the Mitchell R.S.L and Combined Sports Club Incorporated and associated clubs for a period of 5 years with each party to have the same or similar responsibilities as the existing agreement executed in 2007, any alterations to responsibilities will be subject to the agreement of the Committee.

 

 

Body of Report:

In 2007 Council entered into an affiliation agreement with the Mitchell R.S.L and Combined Sports Club Incorporated, Mitchell Junior Rugby League and Netball Club, Mitchell Senior Rugby League Club, Mitchell Campdraft Association, Mitchell Rodeo Association and the Mitchell Junior Cricket Club. 

 

This affiliation agreement was established and documented to enable the listed committees to use the Council owned facilities at the Mitchell R.S.L and Combined Sports Complex under the auspices of the Mitchell R.S.L and Combined Sports Club and to address each party’s rights and obligations.

 

Under the current agreement Council is responsible for the overall management and control of the Council owned facility, insurance, ensuring the safety of people and property using the facility, and provision of administration of the Mitchell R.S.L and Combined Sports Club including preparing financial accounts and statements for all parties.  Council currently has the ability to resource these commitments.

 

The Mitchell R.S.L and Combined Sports Club is the governing body for all the other sporting organisations party to the agreement.  The Mitchell R.S.L and Combined Sports Club is responsible for acting as an agent and principal for the other sporting clubs party to the agreement.  The Mitchell R.S.L and Combined Sports Club has an employee who is managed and funded by the club.  The Club is also responsible for coordinating use of the ovals and grounds, resolving any conflicts between clubs, meeting liquor licensing requirements and reporting any maintenance or public risk issues to Council.

 

The benefits to Council of having an affiliation agreement in place and having the Mitchell R.S.L and Combined Sports Club coordinate the day to day operations of the facility include:-

·    Having a centralised, consolidated sporting facility and ovals reducing the number of grounds and buildings owned by and maintained by Council;

·    The Mitchell R.S.L and Combined Sports Club manages bookings and coordinates the shared use facility.  The club manages any conflicts between clubs including scheduling conflicts and ensures the grounds are cleaned after events;

·    This arrangement places responsibility for day-to-day management of the sporting facility with the local community.

 

It is recommended that Council enter a five (5) year affiliation agreement with the Mitchell R.S.L and Combined Sports Club and associated clubs.

Consultation (internal/external):

Robert Lethbridge, President Mitchell R.S.L and Combined Sports Club

Noel Kennedy, Mitchell R.S.L Sub-Branch

John Freegard, Mitchell R.S.L Sub-Branch

Matthew McGoldrick, Director Corporate Services

Debbie Tully, Manager Administration

Risk Assessment (Legal, Financial, Political etc.):

The affiliation agreement assists Council in managing its risk.  The affiliation agreement shares responsibility for risk management between Council and the Mitchell R.S.L and Combined Sports Club.

Policy Implications:

The Mitchell R.S.L and Combined Sports Club is a multi-user facility which agrees with Council’s expressed direction to share facilities and consolidate sporting grounds where feasible.

Financial Resource Implications:

This is a continuation of an existing arrangement and will not result in additional costs to Council.              

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Map Mitchell RSL and Combined Sports Complex

D12/215

2View

Affiliation Agreement - Mitchell R.S.L and Combined Sports Complex

D12/265

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map Mitchell RSL and Combined Sports Complex

 


Attachment 2

Affiliation Agreement - Mitchell R.S.L and Combined Sports Complex

 














Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 10 January 2012

Item Number: 12.3

File Number: D12/843

 

Subject Heading:                     Commercial Tenancy Agreement

Classification:                                  Open Access  

Name of Applicant:                         Injune Blue Light Association, Injune Youth Group and Injune Swimming Club

Location:                                           41-45 Hutton Street Injune

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

In August 2010 Council entered into a commercial tenancy agreement with Queensland Blue Light Association, Injune Youth Group and the Injune Swimming Club which allowed the groups use of the premises at 41-45 Hutton Street Injune.  The tenancy agreement expired in July 2011, and the parties have indicated that they are interested in renewing their arrangement with Council on the same terms and conditions. 

 

Officer’s Recommendation: 

That Council enter into a commercial tenancy agreement with Queensland Blue Light Association, Injune Youth Group and Injune Swimming Club for a period of one (1) year with Council to pay all outgoings and no rent to be charged subject to the group continuing a cooperative, shared use arrangement with other community organisations.

 

 

Body of Report:

In August 2010 Council entered into a commercial tenancy agreement with Queensland Blue Light Association, Injune Youth Group and the Injune Swimming Club which allowed the group’s use of the premises at 41-45 Hutton Street Injune being part of Lot 3 on RP171817. 

 

Upon expiration of the agreement, contact was made with Mr Greg Caletti, Officer in Charge of the Injune Police Station and he indicated that the parties are interested in renewing their arrangement with Council on the same conditions.  Mr Caletti is the nominated tenant’s contact in the previous tenancy agreement. 

 

The agreement between Council and the community organisations allowed the groups free use of the building.  In addition Council paid all outgoings including building insurance, rates and electricity.

 

 

There has been interest expressed by Cultural Heritage Injune Preservation Society, Creative Injune and a private physiotherapist in accessing space in Injune for their activities.  A community meeting was held in Injune on 10 January 2012.  In attendance were members of the Injune Hospital Auxiliary, Maranoa Health Enhancement Project, Advance Injune, Creative Injune, Injune Bluelight Association, Council and members of the Injune community.  This meeting was called in response to the number of enquiries from community organisations and other parties seeking use of Council owned community facilities, with the number of requests for space outnumbering available spaces.

 

This meeting agreed the following proposal be submitted to Council in regard to allocation of use of community facilities:-

 

Cultural Heritage Injune Preservation Society (CHIPS) – Cultural Heritage Injune Preservation Society is seeking a space for scanning and storing historical images.

It is recommended that Council allow access to the vacant offices on the right of the entry to the Injune Hall.  This use is to be granted on a non-exclusive basis whereby other community groups may apply to Council to share this space.  This request will be formally presented in an officer’s report to the February meeting of Council.

 

Queensland Blue Light Association, Injune Youth Group and Injune Swimming Club – the meeting recommended that the arrangement between Council and the Queensland Blue Light Association, Injune Youth Group and Injune Swimming Club be renewed with the group’s required to continue to cooperate with other community organisations and provide access to the facility by other group’s including the Maranoa Health Enhancement Program and Council’s youth activity program.

 

Creative Injune – Creative Injune is seeking access to a space to conduct art classes approximately 5 times per year.  It was agreed at the meeting that Creative Injune should submit a Community Grants and Assistance Application applying to use the Injune Hall supper room with the application to be considered in accordance with the program’s guidelines.

 

Annabelle Chandler has contacted Council seeking a space to develop a private physiotherapy practice and also a space for yoga classes.  The privacy requirements associated with the operation of a physiotherapy practice preclude the sharing of a space with another non-medical body.  Annabelle Chandler has advised that she is in negotiations regarding another non-Council owned space that suits her requirements.  Annabelle is however still seeking a space for yoga classes and while the Injune Hall was deemed a suitable venue for this purpose the current hire cost of $72.55 was felt prohibitive.

 

The meeting discussed seeking Council’s support for incubation of small health and well-being businesses whereby new businesses are provided with a fee waiver or reduced rate when using community halls for exercise or health classes including aerobics, zumba, yoga and pilates.  The meeting agreed that start-up for micro health or exercise businesses in the small towns within the region was difficult as frequently the income from the often low number of paying participants did not meet the hall hire costs.  The meeting agreed that a 12 month start-up assistance program would be beneficial.  This suggestion will be formally presented for Council’s consideration in an officer’s report to the February meeting of Council.

Consultation (internal/external):

Greg Caletti – Officer in Charge Injune Police Station

Heidi Schutt – Community Development Coordinator Injune

Clare Wilson – Injune Hospital Auxiliary

Carol Ann Collie – Maranoa Health Enhancement Program

Janine Humphries – Advance Injune

Jenny Shaw – Creative Injune

Puddy Chandler – Advance Injune

Annabelle Chandler

Greg Calletti – Injune Bluelight Association

Cr. Joy Denton

Risk Assessment (Legal, Financial, Political etc.):

The Commercial Tenancy Agreement requires the community organisations to maintain a public liability insurance policy for the amount of $10 million.

Policy Implications:

Council has provided this space free of charge, for use by Injune based youth services for the past 2 years.

Financial Resource Implications:

Council is responsible for the payment of all outgoings including insurance, rates, water and electricity.  In the past Council has not required that the groups pay rent.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Letter from Greg Calletti, Officer in Charge Injune Police

D11/31916

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Letter from Greg Calletti, Officer in Charge Injune Police

 

  


Maranoa Regional Council

    

General Meeting -  18 January 2012

Officer Report

Meeting: General  18 January 2012

Date: 5 December 2011

Item Number: 15.1

File Number: D11/35989

 

Subject Heading:                     Preliminary Approval for MCU - Undefined Use and Preliminary Approval under s.242 of SPA (File No.: 17755)

Classification:                                  Open Access  

Name of Applicant:                         Consolidated Properties Pty Ltd C/- McArthur Planning & Development Pty Ltd

Location:                                           44564 Warrego Highway, Roma Qld 4455 (Lot 53 on SP217817)

Author & Officer’s Title:                 Robert Hayward, Director Planning & Environment

 

 

Executive Summary:  This application seeks Preliminary Approval to carry out a Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Motel (82 rooms) and Preliminary Approval: varying the effect of the Local Planning Instrument under section 242 of SPA,        on land fronting the Warrego Highway (east of but no fronting Roslyn Drive), Roma Qld 4455 and described as Lot 53 on SP217817. 

 

The site was issued with a Negotiated Decision Notice to approve a subdivision for the purposes of an industrial estate on 14 October 2008.  This current application seeks to vary the planning scheme to allow certain uses within the confines of the approved industrial estate.

 

The proposal seeks to vary the Roma Town Planning Scheme by changing the level of assessment of an ‘Undefined Use – Workers’ Camp’ and ‘Motel’ to Code Assessment in the Urban Area on the abovementioned site.  It is proposed that future development in this area be assessed against the ‘Roma One Estate Workers Camp Code’ rather than the Urban Area Code. The ‘Roma One Estate Workers Camp Code’ was provided as part of this development application and contains specific Performance Criteria and Acceptable Solutions for a temporary Workers’ Camp to allow future development to be adequately assessed under the Code Assessable provisions. For clarity, subsequent applications for these uses will not require statutory advertising.

 

Purpose of a section 242 approval

The issuing of a preliminary approval under section 242 of SPA will require further applications from the applicant to achieve a development permit.  An approval under section 242 of SPA is an approval of the concept while further applications for a development permit deal with the detail of the development being sought.  As a result the conditions attached to this approval are general in nature, as subsequent conditions cannot be in conflict with conditions under this approval.  Some conditions seek to have further applications respond to certain issues when the application is lodged for a development permit.  As the concept has been advertised, the application before Council seeks to have subsequent applications dealt with as code assessable to reduce later assessment times.

 

The proposed code is comprised of the whole urban area code that are relevant to the two uses in addition to a number changes shown in red in Appendix 4.  A condition has been included which states that any policy position on workers camp in place at the time of lodgement of further applications will also be used for assessment.  This will ensure appropriate assessment of the worker’s camp component.  The motel component will receive a level of scrutiny above that received by other motel applications in Roma due to the amendment to the code.

 

 

Officer’s Recommendation: 

Council approve the application for a Preliminary Approval for Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Motel (82 rooms) and Preliminary Approval varying the effect of the Local Planning Instrument under section 242 of SPA, at 44564 Warrego Highway, Roma QLD 4455, subject to the following conditions:

 

Preliminary Approval varying the affect the Local Planning Instrument under Section 242 of the Sustainable Planning Act 2009 at AT 44564 WARREGO HIGHWAY, ROMA QLD 4455 - LOT 53 ON SP217817

 

General

 

1.         Development applications made over Lot 53 on Survey Plan No. 217817 during the relevant period for this approval will be assessed against the Roma One Estate Workers Camp and Motel Code in addition to Council’s policy position on Non-resident workforce accommodation at the time of lodgement of subsequent approvals (Appendix 4).

 

Construction

 

2.         Where a Workers Camp or Motel use adjoins industrial uses or vacant land in the Industry Zone or Rural Residential Zone, a solid screen wall of 2 metre height is to be erected on the site boundary.

 

3.         All boundary setback areas will be required to be landscaped with appropriate fast growing trees and shrubs in accordance with an approved landscape plan.  The Council may require some planting to include mature species.

 

4.         All materials used and construction of accommodation and ancillary buildings shall be in accordance with the Building Code of Australia 1996. The use of reflective cladding materials on the buildings is not permitted.  The building materials shall be of the earth brown, vegetation green or local landscape colours range to blend with the surroundings.  The use of second hand materials is not permitted.

 

Avoiding Nuisance

 

5.         Each habitable rooms in the Workers’ Camp and Motel must be constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less.

 

6.         The construction and operation of the Workers’ Camp and Motel must not result in adverse noise emissions on adjoining properties. Any application for a Development Permit must be accompanied by information demonstrating that the proposed uses comply with the Environmental Protection (Noise) Policy 2008.

 

7.         All accommodation units, ancillary buildings and car parking areas within the Workers’ Camp must be set back a distance of 200 metres from all boundaries of any sensitive land uses.  This distance will take into account landscaping for screening purposes.

 

Operation of Use

 

8.         Prior to the commencement of the Workers’ Camp, the applicant is to provide a management agreement in the form of a deed of agreement. The management agreement is to include the following information:

 

(i)         Provision of a full-time on-site manager;

(ii)        The landlord tenant relationship with the employer of the NRWA, not with the workers themselves; 

(iii)       Control of resident transient worker behaviour;

(iv)       Establishment of appropriate emergency procedures;

(v)        Decommissioning and restoration of the site

 

 

Preliminary Approval for Material Change of Use – Undefined Use (Temporary Workers’ Camp – 848 rooming units)

 

1.         The development is to be located within proposed Lots 11, 12 and 13 as shown on Plan No. SD_0.00, Site Locality Plan, dated 31/05/2011.

 

Stormwater and Drainage

 

2.         All stormwater from roofed and paved areas shall be collected and disposed on site in accordance with the Planning Scheme.

 

3.         Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or top other storage or dispersal arrangements which must be agreed in writing by Council in subsequent approvals, including protection of water quality in Lake Neverfill.

 

Erosion Control

 

4.         If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Services Provisions

 

5.         The site must be connected to reticulated sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme. 

 

6.         The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.

 

7.         All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access, Roads, Landscaping Setbacks and Lighting

 

8.         Access to the site is to be obtained from the proposed new road. The road must be constructed prior to the commencement of use in accordance with previous approvals. Detailed site access arrangements are to be provided as part of any application for a Development Permit.

 

9.         Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

10.       Setbacks to all boundaries to accord with policy position of council for non-resident workforce accommodation at the time applications for development permits are lodged.

 

11.       Subsequent applications for development permits are to demonstrate how the development will be screen from visitors to Lake Neverfill.

 

Signage

 

12.       Signage shall be in accordance with the Town Planning Scheme and relevant Policy requirements.

 

An 1800mm x 1800mm information sign shall be provided at the entrance to the development site to indicate the following information:

 

i.          Owner of the site

ii.         Manager of the site

iii.        Specific Rules for the Camp Area

iv.        Map of the Camp Area

v.         Emergency Contact Phone Number(s)

 

No Cost to Council

 

13.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

14.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

 

15.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

16.       No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

17.       Any application for a development permit for a workers camp will be restricted to 10years from the commencement of the use.

 

 

Preliminary Approval for Material Change of Use – Motel (82 rooms)

 

1.         The development is to be located within proposed Lot 1 as shown on Plan No. SD_0.00, Site Locality Plan, dated 31/05/2011.

 

Stormwater and Drainage

 

2.         All stormwater from roofed and paved areas shall be collected and disposed on site in accordance with the Planning Scheme.

 

Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or top other storage or dispersal arrangements which must be agreed in writing by Council through subsequent development approvals. 

 

Erosion Control

 

3.         If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Services Provisions

 

5.         The site must be connected to reticulated sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme.

 

6.         The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.

 

7.         All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access, Roads, Landscaping and Lighting

 

8.         Access to the site is to be obtained from the proposed new road. The road must be constructed prior to the commencement of use. Detailed site access arrangements are to be provided as part of any application for a Development Permit.

 

9.         Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

No Cost to Council

 

10.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

11.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Advertising Signs

 

12.       Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Use

 

13.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

14.       No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

15.       The development is to be designed to minimise the impacts of the adjoining sawmill on the residents of the worker’s camp.

 

End of Conditions

 

 

Body of Report: Refer to Attachment 1.

Consultation (internal/external):

·    Department of Transport and Main Roads – Concurrence Agency

·    Department of Local Government and Planning – Concurrence Agency

·    Ken Ryan and Associates Pty Ltd and Lou Scarpato Futureproof Strategies as part of the LOCAL GOVERNMENT PLANNING ALLIANCE. 

 

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council

Policy Implications:

The application generally accords with the Policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the applicant.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D12/825

2View

Department of Transport and Main Roads Referral Agency Response

D12/732

3View

Department of Local Government and Planning Referral Agency Response

D12/733

4View

Approved Planning Scheme changes

D12/734

5View

Submitters names

D12/735

6View

Approved Plan - Locality Plan

D12/736

 

Report authorised by:

Paul Bawden, Chief Executive Officer


Attachment 1

Body of Report

 

1.0 Background information

 

The application is for a Preliminary Approval for a Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Motel (82 rooms) and Preliminary Approval varying the effect of the Local Planning Instrument under section 242 of SPA.

 

The proposal seeks to vary the Roma Town Planning Scheme by changing the level of assessment of an ‘Undefined Use – Workers’ Camp’ and ‘Motel’ to Code Assessment in the Urban Area for the purpose of future development applications. Future applications over the subject site will be assessed against the ‘Roma One Estate Workers Camp Code’, including specific Performance Criteria and Acceptable Solutions for a Workers’ Camp and Motel.

 

The site was issued with a Negotiated Decision Notice to approve a subdivision for the purposes of an industrial estate on 14 October 2008.  This current application seeks to vary the planning scheme to allow certain uses within the confines of the approved industrial estate.

 

The Preliminary Approval for a Material Change of Use for a Workers’ Camp (848 rooming units) and Motel (82 rooms) is over land within the ‘Roma One’ industrial estate. The approved 28 lot industrial subdivision within this estate is yet to be sealed.  The Motel is proposed to be located within approved Lot 1, while the Workers’ Camp is proposed to be located within approved lots 11-13.

 

The total Gross Floor Area of the proposed Motel is 2,793.9 square metres. Each unit is limited in height to one storey.  The Motel is also intended to include a Manager’s Residence, pool and barbeque area.

 

The Motel proposes a total of 107 car parking spaces on the site.  A bus bay/loading bay is provided within the car parking area, and two of the parking spaces are provided for use by persons with disabilities. 

 

Motor vehicle access to the site will be obtained from the new road within the ‘Roma One’ subdivision.  The development includes a manoeuvring area on the site in accordance with Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”.

 

The total Gross Floor Area of the Workers’ Camp is 14,278 square metres.  The Workers’ Camp is to be developed in three sections over three lots.  Each section includes a pool, dining/kitchen and amenities block, basketball court and car parking and manoeuvring area and can be developed independently of each other section.

 

The issuing of a preliminary approval of this type allows the applicant to lodge applications seeking a development permit for three separate self contained workers camps on each lot.

 

Motor vehicle access to the site will be obtained from the new road within the ‘Roma One’ subdivision, via crossovers to each lot (three crossovers in total).  Each section of the development includes a manoeuvring area in accordance with Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Area”.

 

The following site plan shows the proposed location of the motel and workers camp within the approved industrial estate.

 

 


Attachment 1

Body of Report

 

FIGURE 1

The applicant has prepared a full report for submission to Maranoa Regional Council.  The proposal plans as included in the report are illustrated below -  

 

PROPOSED MOTEL ON LOT 1

 


Attachment 1

Body of Report

 

FIGURE 2

FIGURE 3: EXPANDED MOTEL SITE PLAN

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 4: ELEVATIONS OF MOTEL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 5: EXPANDED MOTEL SITE PLAN


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 6: BUILDING CONCEPT PLAN MOTEL

 

 

WORKERS CAMP PROPOSED PLAN ON LOTS 11, 12 AND 13 OF INDUSTRIAL ESTATE.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 7

FIGURE 8: Lot 11

FIGURE 9: Lot 13

 

FIGURE 10: More detail of lot 11

FIGURE 11: Expanded part of lot 11

FIGURE 12: More detail of lot 12

FIGURE 13: More detail of lot 13

FIGURE 14: Expanded detail of lot 13

FIGURE 15: Building concept plans of worker’s camp buildings.

 

FIGURE 16: Elevations of site 11

FIGURE 17: Elevations of site 12

FIGURE 18 Elevations of site 13


Attachment 1

Body of Report

 

2.0       Definition of use and assessment status - the premises – locality and zoning

A Workers’ Camp is an "Undefined Use" in the Roma Town Planning Scheme 2006. A “Motel” is defined in the scheme as follows:

 

“Motel” means any premises used for temporary accommodation of travellers and the motor vehicles used by them and includes, if provided, any restaurant, office and/or manager’s residence on the same site.  The term also includes boarding-houses, guest houses, hostels, unlicensed hotels, serviced rooms, student accommodation, or any similar use.

 

The site is situated at 44564 Warrego Highway, Roma Qld 4455 and described as Lot 53 on SP217817 (refer Figure 19 - Locality Plan).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 19 - Locality Plan                                                                                                   Source: WhereIs 2011

The site is situated in the Industrial Zone of the Town Area in the Roma Town Planning Scheme (refer Figure 20 - Zoning).

Figure 20 - Zoning                                                               Source: Roma Town Planning Scheme

 

The site is vacant (refer Figure 21 - Aerial Photograph). An industrial subdivision, ‘Roma One’, was approved on the site to create 28 industrial lots, and has not yet been titled.  The proposed Motel will be located on proposed Lot 1 and the proposed Workers’ Camp will be located on proposed Lots 11, 12 and 13 of the approved subdivision. 

The site is adjoined by rural residential development to the west, and vacant land containing Lake Neverfill to the east.  A storage yard and timber mill adjoins the site to the south (refer Figure 21 - Aerial Photograph)

The site is undulating with any run-off issues to Lake Neverfill to be managed by stormwater conditions on approvals on subsequent applications and clarified in proposed conditions of approval for this application. 

The site ensures visual amenity to the rural residential estate from the worker’s camp is minimised.  The motel site will be visible from the rural residential estate, but this is seen to be a lesser impact than any industrial use which could be approved on the site.  The subdivision approval of 28 industrial lots, approved by Council, takes accord of the undulating character of the site and allows for smaller scale industrial uses.

Figure 21 - Aerial Photograph                                                                                                         Source: Google 2010

 

 

 

 

3.0       Assessment against the planning scheme

 

Impact assessment

This application is subject to Impact Assessment and has been assessed against the Sustainable Planning Act 2009  and relevant provisions of the Planning Scheme, including any relevant codes. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized: s313 provides that the assessment manager must carry out the impact assessment having regard to—

(a) the State planning regulatory provisions;

(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;

(c)  any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;

(d) State planning policies, to the extent the policies are not

(i)   any relevant regional plan as being appropriately reflected in the regional plan; or

(ii)  the planning scheme as being appropriately reflected in the planning scheme;

(e) any applicable codes in the following instruments—

(i)   a structure plan;

(ii)  a master plan;

(iii) a temporary local planning instrument;

(iv) a preliminary approval to which section 242 applies;

(v)  a planning scheme;

(f)   if the assessment manager is an infrastructure provider—the priority infrastructure plan.

 

There has been no conflict identified with these provisions of the Sustainable Planning Act 2009. 

 

Desired Environmental Outcomes

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by IPA and are the basis for the measures of the planning scheme.  Compliance is outlined below:

 

(a) Environment

 

a)   The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The subject site contains minimal vegetation and no features of environmental significance.  The site is not in proximity to any environmentally significant areas, including  designated wetlands, habitats, corridors and open spaces, and the proposed development will not adversely impact the natural environment.  In saying this, a condition has been included to protect the water quality of Lake Neverfill.

 

b)   Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

c)   Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality.

 

d)   Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The site is not identified as being in proximity to a place of historical, cultural or social significance. 

 

(b) Economic

 

a)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.

 

The proposal is for a Motel and Workers’ Camp in an industrial area, and will not impact on the location of business and commercial development within the Commercial Zone.

 

b)   The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposal is for a Motel and Workers’ Camp in an industrial area, which will not compromise the ability of the CBD to contain and promote intensive commercial uses.

 

c)   Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The proposed development is not located in the Roma Town CBD.  The proposed development provides appropriate on-site parking for the use. 

 

d)   Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The proposed development will provide accommodation for transient workers and tourists, which will allow the Roma township to capitalise on tourism and economic benefits. 

 

e)   Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development is for a Motel and Workers’ Camp in an industrial area, which will support industry, business and employment opportunities by providing accommodation for tourists, and workers placed in proximity to the Roma township.

 

(c)  Community Well-Being & Lifestyle

a)   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The proposed development is located within a recently approved subdivision, and has convenient access to approved road and infrastructure services on the site. 

 

b)   Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development is not located in proximity to rail, water, cycle and electricity infrastructure networks.  Department of Transport and Main Roads are a concurrence agency for the application and have included conditions to limit potential adverse impacts on the existing road infrastructure. The proposed use therefore will not result in a traffic hazard. 

 

c)    Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposed development provides short-term accommodation in the form of a Workers’ Camp and Motel. The proposed Workers’ Camp is remote from sensitive land uses. The proposed Motel will be required to provide adequate setbacks, buffering and screening to mitigate any potential adverse impacts to residents of the adjoining Rural Residential land to the west of the site.

 

d)   The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is mapped as containing an area of medium bushfire hazard along the length of the eastern boundary of the site.  While the Motel is located clear of this area, the Workers’ Camp is located within the bushfire overlay.  The Workers’ Camp is not considered to be at risk of bushfire hazard, as the site is predominantly cleared and contains minimal vegetation within the mapped bushfire hazard area. Appropriate conditions for bushfire management can be imposed at the subsequent stage of application for Development Permit.

 

e)   The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposal is a Motel and Workers’ Camp and will provide accommodation, recreational facilities and parking for tourists and transient workers placed in Roma.  The development provides an alternative housing option to meet a particular short-term accommodation need within Roma. 

 

f)     Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The proposed development is located in an industrial area to the east of the Roma CBD.  The proposed Workers’ Camp is situated in the Industrial Zone in accordance with established planning principles for this use, and is remote from residential uses. The proposed Motel adjoins residential development to the west but is considered a lower intensity use.  The Motel units will be set back 7.0 metres from the western boundary of the site, and screened by a 4.5 metre wide landscaped strip to minimise potential impacts from noise, traffic volume and lighting levels on the amenity of the existing rural residential development.

 

Overall Outcomes for Urban Area Code

The Urban Area Code identifies overall outcomes providing direction on relevant assessment issues.  The overall outcomes for the Urban Area Code are the purpose of the code.  The application was assessed against this code and, if this application is approved, any subsequent applications on the site will be assessed against this code as amended and shown in appendix 4The overall outcomes sought for the un-amended Urban Area are the following:

 

a)    Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area.

 

The proposed development is for temporary accommodation purposes that will support the expansion of business, industrial, tourist, community and recreation activity in the local government area.

 

b)    Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area.

 

The proposal is for a Motel and Workers’ Camp in an industrial area located outside the CBD.  The proposed development will not adversely impact on the ability of the CBD to accommodate business and commercial development.

 

c)    The residential and heritage character and amenity of the Urban Area is retained.

 

The proposed development is located within an Industrial Area and does not impact on residential and heritage character and amenity of the Urban Area.

 

The Motel proposed on approved Lot 1 will be appropriately set back and screened from adjoining Rural Residential land to the west of the subject site.

 

d)    Safe and convenient access for pedestrians and cyclists is maintained and enhanced.

 

The proposed development is located in an industrial area, where pedestrian and cyclist access is not considered appropriate.

 

e)    Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land.

 

The proposed development is located on a site mapped as being Good Quality Agricultural Land.  However the site is located in the Industrial Zone, with primarily industrial development intended to occur in the area in the future.  The proposed development is located within a recent industrial subdivision and will not result in further fragmentation of Good Quality Agricultural Land.

 

f)     Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact.

 

The site is located on the Warrego Highway however the proposed Workers’ Camp is functionally remote from the Warrego Highway frontage of the site.  The Motel is located closer to the frontage and is setback approximately 50 metres to the Highway.  Vehicular access to the Motel will be gained from the road network approved as part of a 28 lot industrial subdivision, and the proposed development will not pose any traffic safety or hazard impact to the existing road network.

 

g)    Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices.

 

The proposed development is for a Motel and Workers’ Camp.  The development provides for accommodation for workers placed in Roma, and incorporates on-site recreational areas, dining and kitchen facilities and car parking areas and its surrounds.  Both developments are designed to be self contained, and will address the need for short-term accommodation and associated amenities in the Roma township.  The availability of services and facilities onsite creates a safe and pleasant living environment for the residents. 

 

h)    The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity.

 

The proposed development does not involve traditional residential permanent development. Nevertheless, both the Motel and Workers’ Camp will be appropriately serviced with respect to physical infrastructure.

 

i)     Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas.

 

The proposal is not located in a residential area however the site has efficient access to neighbourhood shopping centres, community services and parks. The proposed uses do not require immediate access to traditional community facilities, given the hours of work and the lack of traditional family needs.   The workers camp will be provided with on-site recreational facilities.

 

j)     Industrial development is located in the Industrial Zone of the town (see maps in appendices).

 

The proposal is for temporary residential development, which will allow future industrial uses to be located on the site once the temporary Workers’ Camp has ceased.  The Motel is intended to be a permanent development however it is located in close proximity to the Warrego Highway and adjoining residential development to ensure that it does not compromise the development of industrial uses. Conditions of development require that all dwelling units are constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less to avoid potential conflict with future industrial uses and reverse amenity issues.

 

k)    Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in a sustainable manner consistent with the amenity and character of the area concerned.

 

The proposal is for commercial and temporary residential development to cater for demands of the travelling public and the demand for temporary workers in the Council area.

 

l)     Small scale business, community and emergency services are provided for the needs of the local community.

 

The proposal is for commercial and temporary residential development, both of which will address the need for short-term accommodation for travellers and transient workers within the Roma township. It should be noted that the motel will have access from the east should the access to the town be cut off due to flooding.

 

m)  All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposed development does not involve shopping centre development. The proposed Motel is considered commercial development, however the location in proximity to the Warrego Highway and outside the CBD is considered appropriate for the use, and consistent with the location of a number of other motels in Roma.

 

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Urban Area Code

 

Performance Criteria

Assessment responses

A.  A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development will be connected to electricity supply as a condition of development.  

 

 

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development will be connected to reticulated water supply as a condition of development. 

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The proposed development will be connected to reticulated sewerage supply as a condition of development.

 

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

The proposed development will provide an appropriate stormwater drainage system in accordance with the standards in Schedule 6: “Standards for Stormwater Drainage”.   

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

Vehicular access to both developments is to be from the approved road into the site which is to be sealed in accordance with the subdivision approval.

 

The Motel will be accessed via one vehicular crossover, which splits into two access points from the approved road.

The Workers’ Camp will be accessed via three crossovers, one crossover to each lot.

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

N/A - The proposed development is for a Motel and Workers’ Camp. 

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The proposed Motel provides 107 car parking spaces, including one bus parking space.  Proposed car parking numbers are in accordance with Schedule 2: Standards for Roads, Car Parking, Access and Manoeuvring, for a Motel with 82 units and 207.5 square metres of dining area.

 

The proposed Workers’ Camp includes a total of 484 car parking spaces, with Lot 11 having 136 spaces, Lot 12 having 157 spaces and Lot 13 having 194 spaces.  This is consistent with the rate of parking spaces for accommodation units, at 0.5 spaces per rooming unit. 

 

A bus bay and drop-off bay is provided for each lot of the proposed Workers’ Camp. 

 

The proposed number of car parking spaces is considered sufficient to cater for the needs of the residents and staff on the site.  Adequate vehicle manoeuvring areas are provided on each lot. 

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

All weather road access is provided to the premises.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.

Access to the development will be from a new road off the Warrego Highway.  This will ensure the function of the Warrego Highway is maintained, and the development will have no adverse traffic safety or hazard impacts on traffic movements on the existing road network.

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The proposed Motel is setback approximately 50 metres from the Warrego Highway.  The Workers’ Camp is well setback from the Warrego Highway.  The development will obtain access from a new road off the Highway, and will not adversely impact on the safety and efficient use of the existing road system.  Extensive landscaping is proposed and conditioned along the Warrego Highway boundary of the Motel, to further minimise potential impacts.

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The proposed Motel is setback approximately 50 metres from the Warrego Highway, and the Workers’ Camp is well setback from the Highway.  Landscaping is proposed within the setback to the Motel to mitigate potential road traffic noise levels to the development.

 

All dwelling units within the Motel and Workers’ Camps will be required to achieve sufficient noise amelioration as a condition of development.   

PC 12 Development in the Vicinity of Aerodrome

Development

(a) does not adversely affect the operation of the aerodrome;

(b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)  does not restrict the future operational demands of the aerodrome.

N/A - The proposed development is not in the vicinity of the aerodrome.

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b) attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d) interfering with navigation or communication facilities;

(e) emissions that may affect pilot visibility or aircraft operations; or

(f)   transient intrusions into the aerodromes operation space.

N/A - The proposed development is not in the vicinity of the aerodrome.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The subject site is not in immediate proximity to the pipelines.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The subject site is not within proximity to refuse tips and effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

The subject site is not in proximity to the rail corridor.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.

The proposed development is situated more than 100 metres from the rail corridor. 

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

 The site is not located in proximity to any watercourses. However, water quality of Lake Neverfill will be protected.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

N/A – The proposed development is not in close proximity to any areas of significant biodiversity and habitat value.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

The site is not mapped as being subject to a 1 in 100 year flood event.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development will not cause environmental harm or nuisance from air emissions.

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The Workers’ Camp will be situated well away from sensitive land uses. The Motel adjoins rural residential development to the west of the site.  The units are setback 7 metres from the western boundary, and a 4.5 metre wide landscaped strip is proposed to minimise noise emissions from the site.  Additionally, a 2.0 metre high solid fence will be constructed along the western boundary to further mitigate potential noise emissions to and from the Motel.

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal treatment;

(d) agricultural use; or

Industrial use; and

(e)  Minimises nuisance or harm to adjoining land owners.

Appropriate water quality treatment devices will be included in the stormwater collection and dispersal system.  This will be included as a condition of development.  Detail of water quality measures are to be included with subsequent applications.

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Any excavation or filling will be undertaken in accordance with Schedule 8: “Standards for Construction Activity”.  

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Construction will implement erosion control and silt collection measures to ensure protection of environmental values.

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through:

(a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and

(b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation.

The site is mapped as containing an area of medium bushfire hazard along the length of the eastern boundary of the site.  While the Motel is located clear of this area, the Workers’ Camp is located within the bushfire overlay.  The Workers’ Camp is not considered to be at risk of bushfire hazard, as the site is predominantly cleared and contains minimal vegetation within the mapped bushfire hazard area. Appropriate bushfire hazard management conditions can be imposed at the time of subsequent applications for Development Permits.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

N/A – The site is not in proximity to buildings identified as heritage or character buildings.

PC 20 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

N/A – The site is not in proximity to known places of indigenous and/or cultural heritage value.

B. For the Residential Zone

PC 29 – PC36

 

Not Applicable – The subject site is within the Industrial Zone.

C. For the Commercial Zone

PC 37-46

Not Applicable – The subject site is within the Industrial Zone.

D. For the Industrial Zone

PC 47 Scale and setbacks

The scale and location of the industrial use on the site should contribute to the amenity of the Zone.

The total site cover of the proposed development is 26% of the area of proposed Lot 1 for the Motel, and 15.7% of the area of proposed Lots 11-13 for the Workers’ Camp.

 

All units and buildings in both developments are limited to 1 storey in height.

 

The proposed Motel has a minimum front boundary clearance of 9 metres and side boundary clearance of 3.5 metres.  The setback to the western boundary, which adjoins residential land, is 7 metres.  Proposed Lot 1 has two frontages and no rear boundary.

 

The proposed Workers’ Camp has a minimum front boundary setback of 7 metres.  This setback is considered sufficient as the setback to all other units within the Workers’ Camp are substantially greater, and extensive landscaping is proposed along the length of the front boundary of proposed Lots 11-13, excluding crossovers and parking areas.  The minimum side boundary clearance for the Workers’ Camp is 14.5 metres, and the minimum rear boundary clearance is 1.5 metres.

 

A condition has been included to ensure subsequent applications accord with setbacks in any Council policy position on non-resident workforce accommodation development.

PC 48 Vehicular traffic

Vehicular movements connected with uses in the industrial area ensure that the amenity of the adjacent residential area is not adversely affected.

Landscaping is proposed between all vehicle manoeuvring and car parking areas and the proposed units, for both the Workers’ Camp and Motel.  This will ensure visual amenity is maintained on the site, and any potential adverse impacts by way of noise or air pollution are minimised.

PC 49 Landscaping

Landscaping on the site:

a)   contributes positively to the built form and the street; and

b)   reduces the impact of the size and scale of the buildings.

c)   does not interfere with electricity infrastructure items.

Landscaping with a minimum width of 3.5 metres is provided along all site boundaries of proposed Lot 1, containing the Motel.

 

The Workers’ Camp incorporates landscaping along both side boundaries and the site frontage.  Landscaping is not incorporated along the rear boundary of proposed Lots 12 & 13, due to the siting of the units in close proximity to these boundaries. 

 

Subsequent application to demonstrate how the development is to be screened from visitors to Lake Neverfill.

 

PC 50 Amenity

The amenity of residential uses adjacent to the industrial areas is protected through appropriate boundary screening.

The proposed Motel adjoins residential uses to the west.  A 2.0 metre high solid screen fence will be erected along the western boundary, in conjunction with a 7 metre landscaped buffer strip, to screen the proposed development from the residential areas.

PC 51 Building and Structure Design

The building is designed and orientated to be identifiable from the street.

N/A – The proposal is not an industrial use and does not incorporate ancillary office space.

PC 52 Building Appearance

Buildings are designed and finished to a high quality appearance.

All buildings will be designed and finished to a high quality appearance.

PC 53 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

N/A – The proposal is for a Workers’ Camp and Motel and does not require restricted operating hours.

PC 54 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

The proposal is for a Workers’ Camp and Motel and will have limited delivery of goods.

For Non Industrial Activities located in the Industrial Zone

PC 55 Location

Non Industrial activities are located so as:

a)   Not to impact adversely on the function, operation and character of the Industrial Zone; and

b)   Not to prejudice the consolidation of like non-Industrial activities in other more appropriate areas.

The proposed Workers’ Camp and Motel is located to the east of the Roma CBD, within a recently approved industrial subdivision, and is capable of being serviced with an adequate level of infrastructure.

 

The site is adjoined to the east by predominantly vacant land containing Lake Neverfill, and to the west by rural residential dwellings.  The nearest industrial development, a storage yard, is situated adjoining the site to the south.

 

The Workers’ Camp will include a ‘sunset clause’ to enable future industrial uses to be constructed on the site once the temporary workers camp has ceased operation.

 

The Motel is intended to be permanent, and is located towards the site frontage, at the entrance of the ‘Roma One’ subdivision, to allow for future industrial development on other lots without compromising the amenity of and function of the Motel.  Therefore, the proposed development will not adversely impact on the function, operation and character of the Industrial Zone. 

 

E. For the Open Space and Recreation Zone

PC 56-62

Not Applicable – The subject site is within the Industrial Zone.

F. For the Rural Residential Zone

PC 63-64

Not Applicable – The subject site is within the Industrial Zone.

G. For the Special Uses Zone

PC 65-67

Not Applicable – The subject site is within the Industrial Zone.

H. Specific Land Uses

PC 68-70 - Caretaker’s Residence

Not Applicable – The proposed development is for a Workers’ Camp and Motel.

PC 71-74 - Community Use

Not Applicable – The proposed development is for a Workers’ Camp and Motel.

PC 75-77 - Home Based Business

Not Applicable – The proposed development is for a Workers’ Camp and Motel.

PC78-81 - Host Home Accommodation

Not Applicable – The proposed development is for a Workers’ Camp and Motel.

PC 82 - Service Station

Not Applicable – The proposed development is for a Workers’ Camp and Motel.

PC 83 - Telecommunication Facility 

Not Applicable – The proposed development is for a Workers’ Camp and Motel.

 

Submissions

 

133 properly made submissions were received by Council during the public notification period.  The submitters’ names and addresses are listed in Appendix 5.

 


4 not properly made submissions were lodged to Council during the public notification period.  The submitters’ names and/or addresses are listed in Appendix 5.


 

 

The following planning issues were raised by the submitters in the notification period for the application.  Each issue and the response are outlined below:

 

Issue

Response

Reduced visual rural amenity to residential properties to the west due to establishment of buildings and roadways on elevated sites.  A 5 metre buffer and 2 metre fence is not sufficient to offset loss in amenity due to the elevation of the site above residential lots.

A 4.5 metre wide landscaped strip is to be established along the western boundary of Lot 1, which is to contain the proposed Motel.  A 2.0 metre high fence will also be established along this boundary.  The Motel is setback 7 metres from the western boundary, which is consistent with setback requirements for development in the Industrial Zone where adjoining residential uses. 

The proposed landscaping and fencing is considered sufficient to screen the Motel from adjoining residential areas, and will consist of large trees, screening shrubs and groundcovers to maintain the visual amenity of the proposed development and ameliorate any adverse impacts to adjoining residential sites to the west. 

All buildings within the proposed Motel are limited to one storey in height and will not be visible above the proposed landscaping.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.

Encroachment of industrial uses and lots on residential areas.

The proposed development is not an industrial use.  The development sites are part of a recently approved 28 lot industrial subdivision, ‘Roma One’, which is intended to accommodate future industrial uses in close proximity to existing land in the Industrial Zone land and development. 

 

The Industrial Zone is considered an appropriate location for Worker’s Camps, being removed from the Town Centre and serviced by urban infrastructure.  Such a use requires access to urban infrastructure, while its temporary nature means the industrial estate is not sterilised in the long term.

Development is not an industrial use and should not be located in the industrial zone.  Development may prejudice the siting of future industrial development.

The proposed development is considered to be well located, separated from the Town Centre but in an area that can be serviced by established urban infrastructure.  The development is not in close proximity to existing industrial development, the closest industrial use being a storage yard and timber mill with potential for smoke impact to the south.  The Workers’ Camp is likely to have restricted period of operation as a condition of development if an application for Development Permit is lodged to Council Subsequent to the use ceasing, the Worker’s Camp will be dismantled to facilitate future industrial development in the area.

Conditions of development require that all dwelling units are constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less to avoid potential conflict with future industrial uses and reverse amenity issues

Smoke, saw dust and noise from the adjoining sawmill will have an adverse effect on residents of the proposed development and may also lead to health issues.

 

Note:  This issue was specifically raised by the Department of Environment and Resource Management (DERM) who lodged a properly made submission.

 

The proposed Workers’ Camp is a temporary use.  The Workers’ Camp is likely to have restricted period of operation as a condition of development if an application for Development Permit is lodged to Council. Upon ceasing operation, the Workers’ Camp will be dismantled and rehabilitated to facilitate future industrial development.  Existing rural residential uses are established in proximity to the sawmill and are considered to be at greater risk than the residents of the proposed development.  Extensive landscaping will be established on the sites to ensure adverse noise and amenity impacts are minimised.

A condition has been added to ensure the applicants demonstrate how the residents of the workers camp are protected from the operations of the saw mill.

Conditions of development require that all dwelling units are constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less to avoid potential conflict with future industrial uses and reverse amenity issues.

Allowing the proposed development to proceed will encourage additional similar development applications.

All development applications for Workers’ Camps and Motels will be assessed on their individual impact and town planning context. Development will only be supported where the applicant can demonstrate that the proposal is consistent with the Roma Town Planning Scheme, or that impacts can be suitably managed so as not to adversely impact on local residents, established development and the wider community.

Recently discussed council policy on workers camps is being drafted into the new scheme which will restrict enclaves of workers camps being established.

It is not appropriate for accommodation units to operate in the town centre, residential zone or rural zone, given the negative amenity impact the proposal would have in the residential zone.

The proposed development is located in the Industrial Zone, which is functionally remote from the Roma Town Centre and at the fringe of the Roma Township. The site is in close proximity to other industrial land in the area. 

While the site adjoins rural residential areas to the west, landscaping and setbacks will be incorporated to ensure the development does not have an adverse impact on the residential amenity by way of noise, odour or light emissions beyond reasonable expectations.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.

There is not a high demand for Motel accommodation in Roma.

The increased number of transient workers within the Maranoa region has established a demand for short-term accommodation in the area.  This demand is manifest in the increasing number of development applications for Motels and Workers’ Camps lodged to Council. The proposed development provides for a Motel and Workers’ Camp to cater for both tourists and transient workers and is considered to contribute to meeting a demonstrated community need for these types of accommodation.

The commercial consideration of competition between motels cannot be considered in a planning assessment.

Establishment of proposed development will decrease the property value of neighbouring residential properties.

Property value is not considered to be a town planning issue.

Land should be developed for small acreage residential lots instead of industrial lots.

The proposed development is located in the recently approved ‘Roma One’ Industrial subdivision, and is located in the Industrial Zone.  This policy position has been maintained in the draft planning scheme as is consistent with earlier approvals of the council.

The intersection of the new driveway with Roslyn Drive will cause safety and hazard concerns at the intersection.

The existing intersection of Roslyn Drive/Beaumont Drive with the Warrego Highway is to be upgraded prior to the commencement of construction on the site, in accordance with DTMR conditions (refer Appendix 2).  The intersection upgrade will require review and endorsement by DTMR, and will maintain the integrity of the Warrego Highway as a major traffic corridor by ensuring vehicles entering and exiting the subdivision do not have direct access to the Warrego Highway.

Increase in traffic volumes will have an adverse impact on safety and traffic movements in local streets and on the Warrego Highway.

The new intersection to the ‘Roma One’ Industrial subdivision off the Warrego Highway is intended to accommodate increased levels of industrial traffic and will be designed to minimise any adverse impacts by way of safety or hazard to vehicle movements in this area.  Vehicle crossovers to the proposed Motel and Workers’ Camp will be well separated from the new intersection by a minimum distance of approximately 350 metres.  No direct access to the Warrego Highway will be permitted in accordance with DTMR conditions (refer Appendix 2).  Conditions will be imposed limiting the hours of vehicle movement to and from the Workers’ Camp.

The proposed uses will generate limited heavy vehicle traffic, unlike traditional industrial uses.

Adverse impacts to the recreational amenity of watersports and activities at the Lake Neverfill recreation area.

The proposed Workers’ Camp abuts a small section of Lake Neverfill along the eastern boundary.  No vehicle manoeuvring areas or parking areas are located at the eastern boundary, with accommodation units and landscaping predominating along this boundary.  Potential changes by way of noise, light and odour emissions are expected to the adjoining site to the east, with existing established vegetation along the banks of the lake screening the proposed use from the lake and minimising and potential perceived impacts.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.  A condition has been included to demonstrate how visual and water quality impacts on Lake Neverfill will be minimised.

Significant increase in noise, dust and lighting will reduce the amenity of nearby rural residential properties.

Conditions will require all potential noise, dust and light emissions from the proposed Motel to be contained within the site to minimise potential impact spillage to adjoining properties.  The Motel is setback 7 metres from the western boundary of the site and is screened from adjoining sites by a 4.5 metre wide landscaped strip.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.

Worker’s Camp is not likely to be visible from the rural residential estate.

Negative impacts on nearby wildlife habitats, particularly at Lake Neverfill.

The proposed Motel and Workers’ Camp are not located in close proximity to areas of high environmental value.  A sunset clause will be applied to the Workers’ Camp, with the use to be ceased and dismantled to make way for future industrial uses.

A condition has been included to demonstrate how visual and water quality impacts on Lake Neverfill will be minimised.

Run-off from elevated Workers Camp hard stand area will worsen flooding during periods of heavy rainfall.

The site is not mapped as being affected by a 1 in 100 year flooding event.  Conditions will require the proposed development to not cause worsening of flooding to adjoining properties.

A condition has been included to demonstrate how visual and water quality impacts on Lake Neverfill will be minimised.

The development has the potential to cause strain to the town’s water and waste services and compromise these services to nearby residents.

The proposed development will be provided with appropriate additional infrastructure to minimise the impact of the existing infrastructure and cater for the number of new residents expected on the site.  This will ensure that the development does not adversely affect the existing infrastructure in Roma.

Development would not bring increased revenue to the local business economy as goods and services may not be bought locally.

It is anticipated that Workers’ Camp residents will, on occasion, utilise recreational and community facilities within the Roma Town Centre.  The proposed Motel will cater for tourists visiting Roma and will support and enhance the local tourism industry through provision of accommodation in proximity to the Roma Town Centre and the use of existing services in the CBD.

Development would curtail further investment in rental and motel accommodation in Roma.

There is currently a high demand for Motel accommodation in Roma, with several recent applications approved by Council.  The proposed Motel contributes to the ongoing demand for backpacker and tourist accommodation, while the proposed Workers’ Camp provides for the temporary accommodation of fly in fly out workers in Roma.

The commercial consideration of competition between motels cannot be considered in a planning assessment.

Development would place a strain on existing local services such as health, transport, entertainment and hospitality services.

Both the proposed Motel and Workers’ Camp provide a number of on-site recreation options for residents’ use, including pools, basketball/tennis courts, barbeque areas and outdoor dining areas.  Additional buses and bus parking bays are incorporated to provide for transportation to and from the site. 

The Workers’ Camp is designed to be self contained to limit the need for residents to have to travel into the Town Centre for services and facilities.

The site is not connected to underground power or water supplies.

The proposed development will be provided with reticulated electricity and water supplies as a condition of development.

 

Other assessment issues

The proposed development was assessed against the provisions and requirements of the Draft Non-Resident Workforce Accommodation Planning Scheme Policy. The proposed development is considered to be consistent with the preferred location for Workers’ Camps, being the Industry Zone. The development proposes a site cover of less than 40 per cent of the total site area in accordance with the draft policy, though it is less than 16ha.  Increasing the site area would sterilise more industrial land and not improve any impacts to the adjoining properties.

Distance to the nearest residence is approximately 200m.

The proposed development does not achieve the proposed minimum boundary setbacks of 9.0 metres to the eastern boundary, however it is considered that appropriate screening has been provided to mitigate any adverse impacts on adjoining properties. The total site area is 9.21ha which is below the 16ha preference in the policy.  This, however, is broken down to three separate allotments (as per the site plan) to house a three separate self contained developments to avoid the look of one large development.

It is considered that the more design specific elements or operational conditions, such as fencing, landscaping, laundry facilities, rubbish disposal, emergency services and signage can be conditioned at the Development Permit stage. This includes ensuring visual and water quality impacts to Lake Neverfill are minimised.

Subsequent approval for a Development Permit for a Material Change of Use for a Motel and Workers’ Camp will need to be obtained. 

The Department of Transport and Main Roads was a concurrence agency for the application and have included conditions in their referral agency response dated 22 August 2011 (refer Attachment 2).

The Department of Local Government and Planning was a concurrence agency for the application and have included conditions in their referral agency response dated 12 October 2011 (refer Attachment 3).

 


Attachment 2

Department of Transport and Main Roads Referral Agency Response

 




Attachment 3

Department of Local Government and Planning Referral Agency Response

 



Attachment 4

Approved Planning Scheme changes

 









Attachment 5

Submitters names

 

Appendix 5

Submissions

133 properly made submissions were received by Council during the public notification period.  The submitters’ names and addresses are listed in below:

No.

Surname

First Names or Initials

Address

 

Abel

R.

 

Charles St

Roma QLD 4455

 

 

Aitcheson

Tony

 

49 Ivy St

Roma QLD 4455

 

 

Andrews

Kirbie

 

274 Roma Downs Rd

Roma QLD 4455

 

 

Baldwin

J.R.

 

117 Charles St

Roma QLD 4455

 

 

Bardie

Lachlan

 

127 Arthur St

Roma QLD 4455

 

 

Baron

G.N.

 

‘Clover Hills’

Roma QLD 4455

 

 

Barrett

Leo

 

83 Miscamble St

Roma QLD 4455

 

 

Beling

L.

 

101 Clayton Rd

Roma QLD 4455

 

 

Beling

Troy & Donna

 

119 Clayton Rd

Roma QLD 4455

 

 

Beling

William

 

261 Edwards St

Roma QLD 4455

 

 

Bereyne

C.P.

 

 

101 Clayton Rd

Roma QLD 4455

 

Brand

Jacob

 

1 Taylor St

Roma QLD 4455

 

 

Britten

T.

 

202 East Miscamble St

Roma QLD 4455

 

 

Burns

Jacqueline

 

169 McDowall Street

Roma QLD 4455

 

 

Byers

Tammy

 

16A Arthur St

Roma QLD 4455

 

 

Campbell

C.

 

17 Karakee Crt

Roma QLD 4455

 

 

Campbell

Deborah

 

95 Bassett Lane

Roma QLD 4455

 

 

Cherry

Clare

 

237A Northern Rd

Roma QLD 4455

 

 

Clarke

Vaughan

 

81 Miscamble St

Roma QLD 4455

 

Colbone

J.

 

6 Downs St

Roma QLD 4455

 

 

Coonan

Sherron

 

2 Fairway Drive

Roma QLD 4455

 

 

Cooper

Leora & Owen

 

98 Roslyn Dr

Roma QLD 4455

 

 

Darriger

Julie

 

1300 Carnarvon Development Rd

Roma QLD 4455

 

 

Delahey

R.A.

 

4 Lewis St

Roma QLD 4455

 

 

Dennis

Aileen

 

 

273 Edwardes St

Roma QLD 4455

 

Dennis

Ashley

 

108 Robert St

Surat QLD 4417

 

 

Department of Environment and Resource Management

 

 

158 Hume St

Toowoomba QLD 4350

 

 

Dingwall

Allan S

 

66 Beaumont Dr

Roma QLD 4455

 

 

Dingwall

Stuart

 

66 Beaumont Dr

Roma QLD 4455

 

 

Edwards

Sharon

 

21 Feather St

Roma QLD 4455

 

 

Ezzy

Michelle

 

28 McDowall St

Roma QLD 4455

 

 

Faludi

Jaunita

 

Roma Hospital

Roma QLD 4455

 

 

Faulkner

A.S.

 

19 Miscamble St

Roma QLD 4455

 

Fulwood

Chris

 

64 Six Mile Rd

Roma QLD 4455

 

 

Fulwood

Kathleen

 

69 Quintin St

Roma QLD 4455

 

 

Garmie

J.

 

McDowall St

Roma QLD 4455

 

 

Garvie

Nathan

 

19 Alexander Ave

Roma QLD 4455

 

 

Green

Linda

 

170A Roma Downs Rd

Roma QLD 4455

 

 

Greste

Nikki

 

38 Queen St

Roma QLD 4455

 

 

Groves

John

 

151 Warooby Lane

Roma QLD 4455

 

 

Hansen

Christina

 

9 Wright St

Roma QLD 4455

 

 

Hartley

Ben

 

“Kaianwia”

Roma QLD 4455

 

 

Hasted

Sam

 

65 Lamen Lane

Roma QLD 4455

 

 

Hawser

Gaylene

 

167 McDowall St

Roma QLD 4455

 

 

Hearn

Catherine A.

 

17 William St

Roma QLD 4455

 

 

Hearn

Michelle R.

 

17 William St

Roma QLD 4455

 

 

Henricks

Gail

 

94 McDowall St

Roma QLD 4455

 

 

Hogan

Natasha

 

10 Gregory St

Roma QLD 4455

 

 

Hogan

Stephen

 

10 Gregory St

Roma QLD 4455

 

 

Horrigan

Denise

 

4 Roslyn Drive

Roma QLD 4455

 

 

Horro

Gerrix A.

 

9 Saunders St

Roma QLD 4455

 

 

Houson

Ray

 

71 Currey St

Roma QLD 4455

 

 

Hunter

Dallas

 

FKG Logistics Pty Ltd

C/- PO Box 6441

Toowoomba West QLD 4350

 

 

Irwin

Ron & Cindy

 

133 Roslyn Dr

Roma QLD 4455

 

 

Jenkins

 

Deborah

56 Cotell St

Roma QLD 4455

 

 

Jensen

Andrew

 

1 Taylor St

Roma QLD 4455

 

 

Jensen

Annette

 

“Lyndale”

Roma QLD 4455

 

 

Joppich

Debbie

 

23 May St

Roma QLD 4455

 

 

Kajewski

Lynette

 

2 Robertson St

Roma QLD 4455

 

 

Keegan

N.L.

 

122 Bowen St

Roma QLD 4455

 

Kelly

Bronwyn

 

PO Box 643

Roma QLD 4455

 

 

Lambert

Tony

 

205 Charles St

Roma QLD 4455

 

 

Lapham & Lloyd

Stephen &  Marais

 

Roma Inlander Motel

12 Northern Rd

Roma QLD 4455

 

 

Latemore

Todd

 

43 Charles St

Roma QLD 4455

 

 

Laverty

David

 

166 Roslyn Dr

Roma QLD 4455

 

 

Laverty

Jade

 

166 Roslyn Drive

Roma QLD 4455

 

 

Laverty

Julie

 

166 Roslyn Drive

Roma QLD 4455

 

 

Laverty

Peta

 

166 Roslyn Drive

Roma QLD 4455

 

 

Lemon

C.

 

Borland St

Roma QLD 4455

 

 

Lewis

Belinda

 

4 Powell St

Roma QLD 4455

 

 

Lister

Naomi

 

28 Northern Rd

Roma QLD 4455

 

 

Little

Dayle

 

181 East George St

Roma QLD 4455

 

 

Lloyd

Anne

 

21 McEwan St

Roma QLD 4455

 

 

Logan

A.

 

166 Dake St

Roma QLD 4455

 

Logan

G.

 

Bentol St

Roma QLD 4455

 

 

Lucas

John & Anna

 

72 Roslyn Dr

Roma QLD 4455

 

 

Lucas

Maxine P

 

82 Quintin St

Roma QLD 4455

 

 

Lude

Peter

 

198 Geoghegan Rd

Roma QLD 4455

 

 

Maddalena

B.

 

3 William St

Roma QLD 4455

 

 

Mahowey

Lynette

 

7 Watson St

Roma QLD 4455

 

 

Martin

David

 

115 Raglan St

Roma QLD 4455

 

 

McAuley

K.

 

119 Roslyn Dr

Roma QLD 4455

 

 

McIntosh

Brett

 

76 Spencer St

Roma QLD 4455

 

 

McLean

Katie

 

PO Box 412

Roma QLD 4455

 

 

Meaton

Sue

 

35 Chrystal St

Roma QLD 4455

 

 

Menzies

Christie

 

80 Corfe Rd

Roma QLD 4455

 

 

Meoton

G.

 

47 Roslyn Dr

Roma QLD 4455

 

 

Millroy

L.A.

 

318 Gerhardt’s Lane

Roma QLD 4455

 

 

Newbould

M.

 

8 Phillip St

Roma QLD 4455

 

 

Oakman

G.J.

 

25 Arthur St

Roma QLD 4455

 

 

Ogilvie

Susan

 

50 Soutter St

Roma QLD 4455

 

 

Ogilvie

Terry

 

 

78 Miscamble St

Roma QLD 4455

 

Osborn

Annaleise

 

8 Miscamble St

Roma QLD 4455

 

Packer

Natalie

 

“Merino Downs”

Roma QLD 4455

 

 

Pallisier

Gavin

 

12 Powell St

Roma QLD 4455

 

 

Pearce

 

Adele & Chazz

Villa Holiday Park

67 Villa Rd

Northern Roma QLD 4455

 

Penrose

Janelle

 

5 Allen St

Roma QLD 4455

 

 

Penrose

Leanne

 

North Rd

Wallumbilla QLD 4428

 

 

Peters

Alyssa & David

 

21 Roslyn Dr

Roma QLD 4455

 

 

Roberts

Carmen

 

croberts@plusthree.com.au

 

 

Rutsford

R.

 

1-3 Downes St

Roma QLD 4455

 

 

Sainty

Emma

 

27 West St

Wallumbilla QLD 4428

 

 

Shaw

D.

 

75 Wyndham St

Roma QLD 4455

 

 

Smith

 

Tyson

127 Quintin St

Roma QLD 4455

 

 

Sullivan

Kerry

 

PO Box 685

Roma QLD 4455

 

 

Sullivan

Lynette

 

PO Box 685

Roma QLD 4455

 

 

Thompson

I.J.

 

34 William St

Roma QLD 4455

 

 

Thorne

Stacey

 

59 Cottel St

Roma QLD 4455

 

 

Thornthwaite

S.P. & M.H.

 

62 Roslyn Dr

Roma QLD 4455

 

 

Thrupp

G.R.

 

23 Hawthorne St

Roma QLD 4455

 

 

Thrupp

J.E.

 

23 Hawthorne St

Roma QLD 4455

 

 

Tilbury

L.

 

McPhie St

Roma QLD 4455

 

 

Tucker

Rosemary

 

28 Lewis St

Roma QLD 4455

 

 

Tucker

Selena

 

67 Cottell St

Roma QLD 4455

 

 

Walsh

S.

 

147 Roslyn Dr

Roma QLD 4455

 

 

Watson

T.R.

 

Charles Street

Roma QLD 4455

 

 

Watton

T.R.

 

Charles St

Roma QLD 4455

 

 

Waugh

Renee & Rodney

 

14 Roslyn Dr

Roma QLD 4455

 

 

Weir

Ray

 

27 Lewis St

Roma QLD 4455

 

 

Wells

D.P.

 

62 Roslyn Dr

Roma QLD 4455

 

 

Wells

Jacob

 

34 Roslyn Dr

Roma QLD 4455

 

 

Wells

Peter & Helen

 

34 Roslyn Dr

Roma QLD 4455

 

 

Wells

Rene

 

34 Roslyn Dr

Roma QLD 4455

 

 

West

Lloyd & Shirley

 

54 Beaumont Dr

Roma QLD 4455

 

 

Whip

R.W.

 

22 Spencer St

Roma QLD 4455

 

 

Wiedman

Kathy

 

94 Beaumont Dr

Roma QLD 4455

 

 

Wiedman

Mark

 

94 Beaumont Dr

Roma QLD 4455

 

 

Williamson

S.B. & S.M.

 

37 Roslyn Dr

Roma QLD 4455

 

 

Withers

Simon

 

7 Everingham Ave

Roma QLD 4455

 

 

Zerk

Ron

 

32 Derry St

Roma QLD 4455

 

 


 

4 not properly made submissions were lodged to Council during the public notification period.  The submitters’ names and/or addresses are listed below:

 

 

No.

Surname

First Name or initials

Address

3

Costigan

Leigh

 

Address not supplied

 

2

Fourle

Mariska

 

Address not supplied

 

4

Moffett

Jamie

 

Address not supplied

1

Name not supplied

 

 

2-10 Quintin St Roma QLD 4455

 

 


Attachment 6

Approved Plan - Locality Plan