Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 22 August 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 17 August 2012

 

 

Mayor:                                                    Councillor R S Loughnan

                                                             

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Acting Chief Executive Officer:                  Mr Michael Parker

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Infrastructure)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on August 22, 2012 at 9.00am.

Michael Parker

Acting Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  22 August 2012

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  8 August 2012

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

6.1         Combined Churches Flood Appeal Group                          10.00am

Mayor, Robert Loughnan will recognise the efforts of Combined Churches Flood appeal via a presentation to attending representatives.

 

6.2         Clearview Rise development update - Roma                      11.00am

Peter Smith – Director, Residential Development and Franz van den Brink – Senior Development Manager, representing Urban Land Development Authority will provide an update on subsequent stages for the Clearview Rise development in Roma.

 

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      Councillor Representation on Advisory Committees and Community Groups

Prepared by:      Kelly Rogers, Coordinator Executive Services

 

11          Community Services

11.1      Information and Endorsement of Mitchell WORK Camp Progress Report 2011-2012

Prepared by:      Jane Fenton, Community Development Coordinator - Mitchell

Attachment 1:     Mitchell WORK Camp - Outcome Report 2011 2012

Attachment 2:     Queensland Corrective Services - Mitchell Work Camp - 6/8/12

 

12          Corporate Services

12.1      Renewal of Surat Aquarium Agreement

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

12.2      Tenure Booringa Heritage Museum

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

12.3      Application for Permit to Occupy over Part of Lot 124 on EG247, Reserve for Camping and Water

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Map of location

12.4      Application for conversion to freehold of Term Lease 0/212711

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Map of location

12.5      Application for conversion to freehold of Term Lease 0/210022

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Map of location

12.6      2011/2012 Operational Plan Quarterly Review

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Operational Plan Quarterly Review

12.7      Interest in Purchasing Land Wallumbilla

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Map - Lot 703 on W4091

12.8      Trustee Lease Injune Fire and Rescue Station

Prepared by:      Tanya Mansfield, Manager Risk and Facilities

Attachment :       Map - Lot 10 on CPI7181

 

13          Infrastructure

13.1      Injune Race Track (Possum Park) Water Fees and Charges

Prepared by:      Paraic Butler, Graduate Engineer

Attachment :       Injune race track water fees complaint

 

14          Commercial Business

 

15          Planning & Environment

15.1      Removal, Relocation or Demolition of Buildings

Prepared by:      Graham Tiffany, Manager Land Development

Attachment :       Policy for the Removal, Relocation or Demolition of Buildings

 

Status Reports

 

16          Executive Services

 

17          Community Service

17.1      Community Services Report

Prepared by:      Larissa Pears, Community Services Administration Assistant

Attachment :       Community Services Performance Report

 

18          Corporate Services

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

22          Confidential Items

22.1      Regional Arts Development Fund Applications from Round 1, 2012/13 Financial Year

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

23          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 8 August 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. R J Denton, Cr. P J Flynn,  Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe,  Acting Chief Executive Officer – Michael Parker, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Manager Organisational Development – Ed Sims, Business Development Facilitator – Ryan Gittins, System & IT Coordinator – Grant Wedlake, Regional Sport & Recreation Coordinator – Fiona Vincent, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Jason Cubit representing Horizon Housing Company.

Brad McCosker representing McCulloch Robertson Lawyers.

 

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.09am.

 

APOLOGIES   

 

Resolution No. GM.209.12

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That apologies be received and leave of absence granted for Cr. Chambers for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM.210.12

Moved Cr Schefe                                                          Seconded Cr Flynn  

 

That the minutes of the General Meeting (14-25.07.12) held on 25 July 2012 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

  

Item Number:                                   5.1

File Number: D12/19115

Subject Heading:                          Material Change of Use - "Extractive       Industry", "Industry" (Medium Impact Industry),          ERA 8, ERA 16, ERA 21 and        Reconfiguring a Lot          (Lease with a term                                                exceeding 10 years)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive SummaryThis application seeks a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195.

 

The proposed development is consistent with the Bendemere Shire Planning Scheme 2006 including the DEOs, Rural Zone Code and Reconfiguring a Lot Code.

 

Discussion:

Director Planning & Environment provided an overview of discussion outcomes with Department of Main Roads (DMR).

 

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, to allow for a review of the initial officer’s report to accommodate discussion outcomes with DMR.

 

 

Delegated Officer

Planning & Development Officer

 

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D12/21311

Subject Heading:                          Maranoa Retirement Village Decommissioning -            Resident Intakes

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

Executive Summary: 

Consideration of the process of accepting new residents to the Mitchell Maranoa Retirement Village is requested considering the imminent decommissioning of the facility.

 

 

Resolution No. GM.211.12

Moved Cr Newman                                                       Seconded Cr Wason  

1.         That Council where possible, regulate new Maranoa Retirement Village resident     intakes with the anticipated view of meeting the following indicative resident number           targets for the facility leading up to decommissioning:

 

Indicative Resident Numbers

(excluding respite residents)

Date

14

31 December 2012

12

28 February 2013

10

30 April 2013

 

2.         That Council continues to accept new respite residents where practical to the          Maranoa Retirement Village leading up to decommissioning of the facility.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director of Community Services

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/19350

Subject Heading:                          Renewal of Special Lease 36/52727, Special         Lease 40/200167

Location:                                          Over Lot 8 on Crown Plan KE18 and Lot 26 on Crown Plan   FT965

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 36/52727 over Lot 8 on Crown Plan KE18, Parish of Cytherea, Reserve for Camping and Water Purposes known as R5 Kennedy and Renewal of Special Lease 40/200167 over Lot 26 on Crown Plan FT965, Parish of Woleebee Reserve for Camping known as R180 Fortescue. 

 

 

Resolution No. GM.212.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 36/52727 over Lot 8 on Crown Plan KE18, Parish of Cytherea, Reserve for Camping and Water Purposes, R5 Kennedy and Special Lease 40/200167 over Lot 26 on Crown Plan FT965, Parish of Woleebee, Reserve for Camping on the following conditions:-

 

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

8.   If this Camping and Water Reserve is required for its gazetted purpose, the applicant must allow entry and use for this purpose.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.2

File Number: D12/21940

Subject Heading:                          Application for conversion to freehold of      Grazing Homestead Perpetual Lease 36/7483

Location:                                          Over Lot 13 on DL283, Parish of Waroonga

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Conversion to Freehold of Grazing Homestead Perpetual Lease 36/7483 over Lot 13 on DL283, parish of Waroonga. 

 

 

Resolution No. GM.213.12

Moved Cr Wason                                                          Seconded Cr Schefe  

That Council advise the Department of Environment and Resource Management that Council has no objection to the application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7483 over Lot 13 on DL283, Parish of Waroonga and furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.3

File Number: D12/21942

Subject Heading:                          Application for conversion to freehold of      Grazing Homestead Perpetual Lease 36/7835

Location:                                          Over Lot 12 on DL283, Parish of Waroonga

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Conversion to Freehold of Grazing Homestead Perpetual Lease 36/7835 over Lot 12 on DL283, parish of Waroonga. 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting following presentation of a map identifying the applicable parcel of land.

 

 

 

Item Number:                                   12.4

File Number: D12/21944

Subject Heading:                          Application for Replacement Permit to Occupy           over Part of Lot 34 on WV1126 - Lot A on WV1422          and Lot B on WV1603

Location:                                          Part of Lot 34 on WV1126 - Lot A on WV1422 and Lot B on WV1603

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Replacement Permit to Occupy over Part of Lot 34 on WV1126 – Lot A on WV1422 and Lot B on WV1603. 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting following presentation of a map identifying the applicable parcel of land.

 

 

 

 

Item Number:                                   12.5

File Number: D12/22083

Subject Heading:                          Renewal of Term Lease 0/219657

Location:                                          Over Lot 2 on WV975, Parish of Blythdale Reserve for          Camping Purposes, R.68 Waldegrave

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 0/219657 over Lot 2 on WV975, Parish of Blythdale, Reserve for Camping Purposes known as R.68 Waldegrave. 

 

 

Resolution No. GM.214.12

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 0/219657 over Lot 2 on WV975, Parish of Blythdale, Reserve for Camping Purposes known as R.68 Waldegrave on the following conditions:-

 

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

8.   If this Camping and Water Reserve is required for its gazetted purpose, the applicant must allow entry and use for this purpose.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D12/22324

Subject Heading:                          Application for Material Change of Use -           "Accommodation units" (2 units) File Ref:              2011/17947

Location:                                          2 Russell Street, Roma Qld 4455 (Lot 32 on RP4449)

Applicant:                                         Martin Building Design

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary:  Martin Building Design seek approval for a Material Change of Use to establish Accommodation Units at 2 Russell Street, Roma, on land described as Lot 32 on RP4449.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (02/03/2012 to 23/03/2012).

 

The proposed development is consistent with the Desired Environmental Outcomes (DEOs) and Urban Area Code contained in the Roma Town Planning Scheme 2006.

 

 

Resolution No. GM.215.12

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approves the application for Material Change of Use – “Accommodation Units”  (2 units) located at 2 Russell Street, Roma (Lot 32 RP4449) subject to the following conditions:-

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) in accordance with          development approval documents and (ii) strictly in accordance with those parts of           the approved development which have been specified in detail by the Council or       Referral Agency unless the Council or Referral Agency agrees in writing that those         parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the           development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Accommodation           Units) generally in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

00152/11 sheet 2 of 6 Rev C as amended in red

Site Plan

14/11/2011

00152/11 sheet 3 of 6 Rev C as amended in red

Proposed Floor Plan – Unit 1

14/11/2011

00152/11 sheet 4 of 6 Rev C as amended in red

Proposed Floor Plan – Unit 2

14/11/2011

00152/11 sheet 5 of 6 Rev C as amended in red

3-D Views

14/11/2011

00152/11 sheet 6 of 6 Rev C as amended in red

Elevations

14/11/2011

CMDG-R-041 Rev A

Residential Driveway Slab and Tracks

01/2010

 

4.         Services and infrastructure required in connection with the establishment of the      approved development must be provided at no cost to Council.

 

5.         Any conflicts associated with proposed and existing services shall be forwarded by             the developer to the appropriate controlling authority for approval for any proposed   changes.

 

Stormwater and Drainage

 

6.         Stormwater must not be allowed to pond on the property being developed during the         development process and after development has been completed unless the type and      size of ponding has been agreed in writing by the Council or as a specific             development approval condition.

 

7.         Any increases in volume, concentration or velocity of stormwater from the property             being developed must be channelled to lawful points of discharge or to other storage             or dispersal arrangements which must all be agreed in writing by the Council.

 

8.         There must be no increases in any silt loads or contaminants in any overland flow   from the property being developed, during the development process and after           development has been completed.

 

9.         The stormwater disposal system must be designed to include appropriate pollution             control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

10.        Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards            for Stormwater Drainage”.

 

Services Provisions

 

11.        The development is to be connected to Council’s reticulated sewerage disposal      system in accordance with the Water Services Association of Australia (WSAA)       publication WSA02-2002 Sewerage Code of Australia (version 2.3), at no cost to        Council.

 

12.        The existing sewer main is to be relocated adjacent to the southern boundary of the           site in accordance with plan 00152/11 sheet 2 of 6 Rev C, as amended in red.  A     detailed design is to be submitted to Council for approval in the form of an             Operational Works application. 

 

13.        A three metre wide easement is to be registered over the relocated sewer main within       the allotment boundaries, to allow unimpeded access 1.5 metres either side of the            main.

 

14.        The development is to be connected to Council’s reticulated water supply system in            accordance with the Water Services Association of Australia (WSAA) publication        WSA03-2002 Water Reticulation Code of Australia (version 2.3), at no cost to Council.

 

15.        The development is to be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications     along with relevant building standards, requirements and specifications (as relevant).

 

16.        If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements           and specifications along with relevant building standards requirements and    specifications (as relevant).

 

17.        All services installation, including sewer, water, gas, electricity and             telecommunications connections to the respective networks, must comply with (i) the       development approval conditions, (ii) any relevant provisions in the planning scheme    for the area, (iii) Council’s standard designs for such work where such designs exist    (iv) Capricorn Municipal Development Guidelines where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative     specifications that Council has agreed to in writing and which the developer must            ensure do not conflict with any requirements imposed by any applicable laws and    standards.

 

Rubbish Collection

 

18.        At all times while the use continues, waste containers shall be maintained in a clean          and tidy state and shall be emptied and the waste removed from the site on a regular       basis.

 

19.        All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

20.        The landowner shall be responsible for construction and maintenance of vehicle     crossovers from the road carriageway to the property boundary and for obtaining any             approvals that may be required and for complying with the applicable designs and s  tandards.

 

21.        Vehicle crossovers from Russell Street and Duke Street are to be constructed of       concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab            and Tracks.

 

22.        Vehicle crossovers must be located a minimum distance of one metre from any street         signage, power poles, street lights, manholes, stormwater gully pits or other Council            assets.

 

23.        Provide a total of four (4) car parking spaces onsite in accordance with the approved          site plan 00152/11 sheet 2 of 6 Rev C, dated 14/11/11, as amended in red. 

 

24.        All carparking spaces and driveway areas are to be sealed with an approved          impervious surface.  Surfacing shall consist of either patterned, reinforced concrete,        concrete pavers, segmental clay pavers, asphaltic hotmix or two coat   (primerseal/seal) bitumen seal. 

 

25.        Any damage to roads and infrastructure that is attributable to the progress of works             on the site or vehicles associated with the development of the site, must be repaired        to Council’s satisfaction or the cost of repairs paid to Council.

 

Environmental

 

26.        All construction works on site are to be undertaken in accordance with the Soil       Erosion and Sediment Control Engineering Guidelines for Queensland Construction            sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

27.        The developer shall immediately clean up and satisfactorily remove any deposited             construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

28.        Landscaping in the form of gardens and lawn areas, must be provided onsite in      accordance with the approved plan 00152/11 sheet 2 of 6 Rev C dated 14/11/2011, as         amended in red.

 

29.        Ground covers should fully cover vegetated areas within one year of planting.

 

30.        The mature height of vegetation established within a nine metre truncation at the   north-east corner of the lot, must not exceed 1.5 metres.

 

31.        Site landscaping must not interfere with electrical infrastructure nor restrict             maintenance access to any onsite infrastructure, public utility or easement.

 

Avoiding Nuisance

 

32.        Lighting of the site, including any security lighting, shall be such that the lighting    intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

33.        All lighting shall be directed or shielded so as to ensure that no glare directly affects           nearby properties.

 

34.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or    other equipment must be acoustically screened to ensure noise levels do not exceed          5dB  above the background noise level.

 

35.        During the establishment of the approved development, no nuisance is to be caused           to adjoining properties and occupiers by the way of smoke, dust, rubbish,            contaminant, stormwater discharge or siltation at any time, including non-working     hours.

 

Infrastructure Contributions

 

36.        An infrastructure contribution, in accordance with Council’s adopted Priority            infrastructure Plan, of $21,000.00 is payable to the Council. The stated charge is to be         paid prior to issue of a building works permit.

 

Use

 

37.        All development approval conditions related to the establishment of the approved   development must be fulfilled prior to any approved use commencing.

 

38.        The developer is to amend the design of proposed Unit 2 and submit a revised site plan demonstrating that the development achieves a minimum boundary setback of 6            metres from the Duke Street frontage of the site.

 

39.        The residential outbuildings must be constructed with a gable roofline orientated    towards their respective street frontage.  All external sides of the outbuildings are to remain completely open and must not be enclosed in any way by walls or doors of   any kind, at any time. 

 

No Cost to Council

 

40.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

41.        All civil and related work shall be designed and supervised by a Registered             Professional Engineer of Queensland (RPEQ) who are competent in the construction   of the works.

 

42.        All rates and charges of any description and all arrears of such rates and charges,   together with interest outstanding thereon, on the land, due to Council, shall be paid         to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

 

 

Item Number:                                   12.3

File Number: D12/21942

Subject Heading:                          Application for conversion to freehold of      Grazing Homestead Perpetual Lease 36/7835

Location:                                          Over Lot 12 on DL283, Parish of Waroonga

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Conversion to Freehold of Grazing Homestead Perpetual Lease 36/7835 over Lot 12 on DL283, parish of Waroonga. 

 

Discussion:

Following review of the provided map identifying the location of the parcel of land, Council resumed discussion on the item.

 

Resolution No. GM.216.12

Moved Cr Newman                                                       Seconded Cr Wason  

That Council advise the Department of Environment and Resource Management that Council has no objection to the application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7835 over Lot 12 on DL283, Parish of Waroonga and furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

LATE ITEM

 

Item Number:                                   L.1

File Number: D12/23160

Subject Heading:                          Councillor attendance at upcoming        conferences

Location:                                          Various locations

Applicant:                                         Not applicable

Author and Officer’s Title:                Kelly Rogers, Coordinator Executive Services

 

Executive Summary: 

The Local Government Association of Queensland (LGAQ) advertises a number of events throughout the year across a range of topics relevant to local government.  Councillors  may wish consider attendance at a number of these conferences where considered to be of benefit. 

 

 

Resolution No. GM.217.12

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council endorses the attendance of individual Councillors for upcoming conferences as follows:-

 

1.     Cr. Denton and Cr. Flynn to attend the International Economic Development Conference on 17- 20 September 2012;

 

2.     Cr. Price and Cr. Newman to attend the 2012 Community Well Being Symposium  on 20-23 November;

 

3.   Cr. Loughnan, Cr. Chambers, Cr. Peter Flynn and Cr O’Neil to attend the 2012 Annual LGAQ Conference on  22 - 25 October 2012.

  

CARRIED                                                                                                                      8/0

 

Delegated Officer

Coordinator Executive Services

 

 

 

Item Number:                                   12.4

File Number: D12/21944

Subject Heading:                          Application for Replacement Permit to Occupy           over Part of Lot 34 on WV1126 - Lot A on WV1422          and Lot B on WV1603

Location:                                          Part of Lot 34 on WV1126 - Lot A on WV1422 and Lot B on WV1603

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Replacement Permit to Occupy over Part of Lot 34 on WV1126 – Lot A on WV1422 and Lot B on WV1603. 

 

Discussion:

Following review of the provided map identifying the location of the parcel of land, Council resumed discussion on the item.

 

Resolution No. GM.218.12

Moved Newman                                                            Seconded Cr Wason  

That Council advise the Department of Environment and Resource Management that Council has no objection to the application for replacement permit to occupy over Part of Lot 34 on WV1126 – Lot A on WV1422 and Lot B on WV1603  on the following conditions:-

 

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

Furthermore, Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea  at 9.45am

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.34am

 

 

 CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (a)      the appointment, dismissal or discipline of employees

 

Resolution No. GM.219.12

Moved Cr Newman                                                       Seconded Cr Denton

 

That Council close the meeting to the public at 10.35am.

 

CARRIED                                                                                                                      8/0

 

 

Presentations/Petitions and Deputations

 

Jason Cubit representing Horizon Housing Company provided Council an overview of the organization and sought Council’s  input into the operation of the Memorandum of Understanding between both parties. 

This presentation was delivered in closed access as part of Council’s confidential agenda segment.

 

Brad McCosker representing McCulloch Robertson Lawyers discussed the legalities of potential risks and opportunities for the proposed flood mitigation strategy. 

This presentation was delivered in closed access as part of Council’s confidential agenda segment.

 

 

The Mayor left the Chambers at 11.28am.

The Mayor entered the Chambers at 11.32am.

 

Cr. Flynn left the Chambers at 11.55am

Cr. Flynn entered the Chambers at 11.59am.

 

The Mayor left the Chambers at 12.07pm with the Deputy Mayor, Cr. Wason taking the chair.

The Mayor entered the Chambers at 12.55pm.

 

The Mayor left the Chambers at 1.08pm.

The Mayor entered the Chambers at 1.14pm.

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for lunch at 1.30pm

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 2.00pm

 

 

Cr. Newman left the Chambers at 2.25pm.

Cr. Newman entered the Chambers at 2.58pm.

 

Cr. O’Neil left the Chambers at 2.35pm.

Cr. O’Neil entered the Chambers at 2.40pm.

 

 

The Mayor left the Chambers at 2.36pm.

The Mayor entered the Chambers at 2.38pm.

 

Cr. Flynn left the Chambers at 2.57pm.

Cr. Flynn entered the Chambers at 3.00pm.

 

Cr. Schefe declared an interest in Item L.3 – “Lease and Management of the Roma Recreation Centre - Tender for the Lease and Management,”  due to his wife being contracted to deliver fitness classes with the current lessee, who is also an applicant  for Lease and Management of the Centre, and left the Chambers at  3.14pm taking no further part in discussions on the matter.

At cessation on discussion of Item L.3  “Lease and Management of the Roma Recreation Centre - Tender for the Lease and Management,” Cr. Schefe entered the Chambers at 3.52pm.

 

Resolution No. GM.220.12

Moved Cr Price                                                             Seconded Cr Wason

 

That Council opens the meeting to the public at 3.53pm.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   5.1

File Number: D12/19115

Subject Heading:                          Material Change of Use - "Extractive       Industry", "Industry" (Medium Impact Industry),          ERA 8, ERA 16, ERA 21 and        Reconfiguring a Lot          (Lease with a term                                                exceeding 10 years)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive SummaryThis application seeks a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195.

 

The proposed development is consistent with the Bendemere Shire Planning Scheme 2006 including the DEOs, Rural Zone Code and Reconfiguring a Lot Code.

 

Discussion:

Following review of the initial officer’s report in support of discussions undertaken with Department of Main Roads, Council again resumed discussion on the item.

 

Resolution No. GM.221.12

Moved Cr Denton                                                          Seconded Cr Newman  

 

That Council approves the application for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195, for a period of 6 months.  Council considers the development will not adversely impact the residents of Wallumbilla if limited to a six month period only.  The development be approved subject to the following conditions:

 

Advisory Notes

 

  1. It is an offence to move or transport a vehicle on a road, if it is known, or ought to be          known, that it or its load is contaminated with a declared plant.  Before moving a      contaminated vehicle, either –

a).        the load must be contained so as to prevent the release of any contaminated/          reproductive material;  or

b).        the vehicle must be cleaned so that all contaminated / reproductive material is       removed.

 

  1. Numerous wash down (clean down) facilities are available within the shire to help remove weed seeds, soil and other foreign matter from vehicles and machines.

 

            Development Permit for Reconfiguring a Lot (lease with a term exceeding 10 years)

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) in accordance with          development approval documents and (ii) strictly in accordance with those parts of           the approved development which have been specified in detail by the Council or       Referral Agency unless the Council or Referral Agency agrees in writing that those         parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the           development approval conditions.

 

3.         Maintain the approved development being Reconfiguring a Lot (lease with a term   exceeding 10 years) in accordance with the following approved plans:

 

Plan/ Document number

Plan/Document name

Date

SP250334

Plan of Lease A in Lot 2 on SP186195

24/11/11

 

Stormwater and Drainage

 

4.         Stormwater must not be allowed to pond on the property being developed during the         development process and after development has been completed unless the type and      size of ponding has been agreed in writing by the Council or as a specific             development approval condition.

 

5.         Any increases in volume, concentration or velocity of stormwater from the property             being developed must be channelled to lawful points of discharge or to other storage             or dispersal arrangements which must all be agreed in writing by the Council.

 

6.         There must be no increases in any silt loads or contaminants in any overland flow   from the property being developed during the development process and after the      development has been completed.

 

7.         The stormwater disposal system must be designed to include appropriate pollution             control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

8.         If there is a possibility of erosion or silt or other materials being washed off the        property being developed during the development process, the developer must       document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

9.         During the establishment of the approved development, no nuisance is to be caused           to adjoining properties and occupiers by the way of smoke, dust, rubbish,            contaminant, stormwater discharge or siltation at any time, including non-working     hours.

 

Access, Roads, Landscaping and Lighting

 

10.        The landowner shall be responsible for construction and maintenance of vehicle     crossovers from the road carriageway to the property boundary and for obtaining any             approvals that may be required and for complying with the applicable designs and    standards.

 

11.        Any damage to roads and infrastructure that is attributable to the progress of works             on the site or vehicles associated with the development of the site, must be repaired        to Council’s satisfaction or the cost of repairs paid to Council.

 

Before Plans are Sealed

 

12.        All rates and charges of any description and all arrears of such rates and charges,   together with interest outstanding thereon, on the land, due to Council, shall be paid         prior to the Council sealing the Plan of Survey.

 

13.        All development approval conditions related to the establishment of the approved   development must be fulfilled prior to any Plans of Survey being sealed.

 

No Cost to Council

 

14.        The developer is responsible for meeting all costs associated with the approved      development unless there is specific agreement by other parties, including the     Council, to meeting those costs.

 

15.        Services and infrastructure required in connection with the establishment of the      approved development must be provided at no cost to Council.

 

16.        All costs associated with the approved development to be met by the developer      include all costs of survey, easement preparation, document lodgement, plan sealing    and land transfers.

 

17.        Any conflicts associated with proposed and existing services shall be forwarded by             the developer to the appropriate controlling authority for approval for any proposed   changes.

 

18.        All civil and related work shall be designed and supervised by RPEQ Registered      Professional Engineers of Queensland (RPEQ) who are competent in the construction           of the works.

 

 

Development Permit for a Material Change of Use – “Extractive Industry” & “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA16 (2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle 

 

Complete and Maintain

 

19.        Complete and maintain the approved development as follows: (i) in accordance with          development approval documents and (ii) strictly in accordance with those parts of t         he approved development which have been specified in detail by the Council or       Referral Agency unless the Council or Referral Agency agrees in writing that those         parts will be adequately complied with by amended specifications.

 

20.        Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the           development approval conditions.

 

21.        Maintain the approved development being Material Change of Use – “Extractive     Industry” & “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage,   ERA16 (2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle  in         accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

A.000

Master Plan

22/12/2011

A.001

Lease Area

22/12/2011

A.100

Office Floor Plan/Elevations

21/12/2011

B.100

Lunch Room Floor Plan/Elevations

21/12/2011

C.100

Unisex Ablutions Floor Plan/Elevations

21/12/2011

D.100

Workshop Floor Plan

21/12/2011

D.200

Workshop Elevations

21/12/2011

 

Site Based Management Plan prepared by FSA Consulting

16/12/2011

CMDG-R-040 Rev A

Rural Road Access and Property Access Over Table Drains (Access along bitumen roads)

01/2010

 

CMDG Geometric Road Design D1 Design Guidelines

10/2007

 

Operations of Approved Use

 

  1. All development approval conditions related to the establishment of the approved   development must be fulfilled prior to any approved use commencing.

 

  1. All necessary utilities and services must be connected and operational prior to the commencement of the approved use and maintained in good order after the use     commences.

 

  1.             All approved uses must be carried out in accordance with the requirements of         the approved Site Based Management Plan, prepared by FSA Consulting, and dated         16 December 2011.

 

  1. The extraction of material is to occur within discrete areas of the site.  The developer         is to provide Council with plans identifying the location and boundaries of extraction       pits prior to commencement of the use and on an annual basis thereafter. 

 

  1. Rehabilitation is to be carried out on pits that cease to be used for extraction, as     determined by Council, in accordance with the recommendations in Section 4.7.6.2.5            of the approved Site Based Management Plan, prepared by FSA Consulting.

 

  1. The developer/quarry operator must supply to Council a Cadastral Survey Plan       defining the extent of the quarry operations including the distance from all property           boundaries as shown on the approved site plan, within two months of the approved uses commencing.

 

  1. The boundaries and the extent of quarry operations must be clearly visible, identified         and marked at all times in a manner that allows operational staff and site contractors         to clearly identify the limits of the extraction area.

 

  1. No extraction of material is to occur outside of Lease Area A (SP250334) as shown on          the approved site plan.

 

  1. The volume of material extracted from the site must not exceed 100,000 tonnes per             annum.

 

  1. Haulage of material from the site must not occur outside the hours of 6.00am to       6.00pm when travelling within two (2) kilometres of town areas.

 

  1. The hours of operation for processing, extraction and other operations must be in   accordance with the Environmental Protection Act 1994. 

 

  1. On closure of the quarry operations and prior to rehabilitation of the premises the   landowner/quarry operator must supply to Council a Cadastral Survey Plan defining     the extent of the quarry operations including the distance from all property          boundaries, within two months of closure.

 

  1. The loading of quarry material extracted from the site and the loading and unloading         of plant and associated materials must be contained wholly within Lease Area A.

 

  1. Vehicle access and egress from Swans Road is to be sealed with a 2 coat bitumen seal extending 50 metres within the property boundary from the pavement on Swans   Road.

 

  1. The developer/quarry operator shall submit to Council and implement a Pest           Management Plan (noxious weeds) to control all declared weeds on the premises,        prior to commencement of the approved uses. 

 

  1. The developer must pay a haulage contribution charge (at a rate of $0.20 per tonne of        material extracted from the premises over and above a 5000t per annum) in   accordance with Maranoa Regional Council’s Fees and Charges as adopted for the          2012/2013 financial year. Contribution amounts are to be paid to Maranoa Regional Council on an annual basis, with the first payment due 12 months from the date of             commencement of the use.  Payments made to Council for this development will be             subject to annual rate increases in accordance with the Haulage Contribution charges        for the financial year the material was extracted.

 

  1. The developer is to notify Council upon commencement of the approved uses.

 

Stormwater and Drainage

 

  1. Stormwater must not be allowed to pond on the lease area being developed during            the development process and after development has been completed unless the type             and size of ponding has been agreed in writing by the Council or as a specific        development approval condition.

 

  1. The stormwater drainage shall be designed such that no ponding of stormwater      within upstream properties occurs as a result of the development.

 

  1. Any increases in volume, concentration or velocity of stormwater from the lease area         being developed must be channelled to lawful points of discharge or to other storage             or dispersal arrangements which must all be agreed in writing by the Council.

 

  1. There must be no increases in any silt loads or contaminants in any overland flow   from the lease area being developed during the development process and after development has been completed.

 

  1. The stormwater disposal system must be designed to include appropriate pollution             control devices or methods to ensure no contamination or silting of creeks or other waterways. 

 

  1. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards            for Stormwater Drainage”.

 

Erosion Control

 

  1. On-site erosion is to be managed in accordance with the recommendations of the Site        Based Management Plan, prepared by FSA Consulting, dated 16 December 2011.

 

  1. During construction, soil erosion and sediment is to be managed in accordance with           Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

 

  1. The site must be provided with on-site water supply with sufficient capacity to meet            operational needs, including watering to minimise dust nuisance.

 

  1. The site must be provided with an on-site sewerage disposal system in accordance             with Schedule 5 – “Standards for Sewerage Supply”.

 

  1. The site must be provided with an electricity supply generator adequate to service the        site and all approved uses.

 

  1. All services installation to the respective networks, must comply with (i) the             development approval conditions, (ii) any relevant provisions in the planning scheme          for the area, (iii) Council’s standard designs for such work where such designs exist         (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to     that type of work and (vi) any alternative specifications that Council has agreed to in          writing and which the developer must ensure do not conflict with any requirements             imposed by any applicable laws and standards.

 

  1. All costs associated with the development works including any necessary alteration,           relocation of services, public utility mains or installations must be met by the        developer.  The developer is responsible for accurately locating all existing services         prior to any development works commencing.

 

Rubbish Collection

 

  1. At all times while the use continues, waste containers shall be maintained in a clean          and tidy state and shall be emptied and the waste removed from the site on a regular       basis.

 

Access, Roads, Landscaping and Lighting

 

  1. Vehicle manoeuvring areas must be provided on-site for an Articulated Vehicle so that all vehicles can enter and leave the site in a forward direction.

 

  1. The landowner shall be responsible for construction and maintenance of vehicle     crossovers from the road carriageway to the property boundary and for obtaining any             approvals that may be required and for complying with the applicable designs and    standards.

 

  1. Services and infrastructure required in connection with the establishment of the      approved development must be provided at no cost to Council.

 

  1. Any damage to roads and infrastructure that is attributable to the progress of works             on the site or vehicles associated with the development of the site must be repaired         to Council’s satisfaction or the cost of repairs paid to Council.

 

  1. All traffic generated by the development is to access the Warrego Highway via Swans        Road and East Street. 

 

  1. The developer must ensure that the nominated route is maintained throughout the duration of the use (six months) to a “No worsening” standard as maintained by pre             and post activity inspections and, regular joint inspections conducted by the      developer and Maranoa Regional Council staff.  All costs are to be borne by the       developer.

 

  1. The applicant shall pay a contribution of $ 25,000.00 towards the increased depreciation of East Street.

 

  1. Vehicle crossovers from Swans Road to the development site are to be constructed             in accordance with CMDG Standard Drawing SD-R-040 Rural Road Access and        Property Access Over Table Drains (Access along bitumen roads). Vehicle accesses         must accommodate the movement of any heavy vehicles accessing the site.  The         sight distance must comply with a design speed of 80 km/hr and in accordance with          Austroads, “Part 5 Guide to Traffic Engineering Practice – Intersections at Grade”.              The assumed traffic count range shall be > 300 but < 999 vpd.

 

  1. Advisory warning/speed signs are to be installed to indicate the turning of heavy     vehicles in accordance with the Manual of Uniform Traffic Control Devices (MUTCD).

 

  1. All development works that will revert to Council control are subject to a twelve (12)           month maintenance period during which time the developer will be responsible for           the maintenance of the works, the rectification of any design omissions or defects,    and the repairs of any construction defects that are subsequently found.

 

  1. Landscaping is to be provided with a minimum width of five (5) metres adjacent to the        Swans Road frontage of the lease area.  Landscaping is to have a mature height of at     least three (3) metres within five (5) years of planting and must comprise of native       species.

 

  1. All landscaping, vehicular access and related items must comply with (i) the            development approval conditions, (ii) any relevant provisions in the planning scheme          for the area, (iii) Council’s standard designs for such work where such designs exist         (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”         (v) any relevant Australian Standard that applies to that type of work and (vi) any      alternative specifications that Council has agreed to in writing and which the             developer must ensure do not conflict with any requirements imposed by any          applicable laws and standards.

 

Avoiding Nuisance

 

  1. Lighting of the site, including any security lighting, shall be such that the lighting    intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

  1. All lighting shall be directed or shielded so as to ensure that no glare directly affects           nearby properties.

 

  1. During the establishment of the approved development, no nuisance is to be caused           to adjoining properties and occupiers by the way of smoke, dust, rubbish,            contaminant, stormwater discharge or siltation at any time, including non-working   hours.

 

  1. Unsealed service roads are to be watered upon receipt of a complaint regarding dust         nuisance caused by vehicle movements to and from the site, as determined by and to            the satisfaction of Council.

 

Signage and linemarking

 

  1. Signage and linemarking to be in accordance with MUTCD requirements and AS/NZS         2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities. 

 

  1. Signage must be erected to delineate vehicle manoeuvring pathways on site.

 

No Cost to Council

 

  1. The developer is responsible for meeting all costs associated with the approved      development unless there is specific agreement by other parties, including the     Council, to meeting those costs.

 

  1. Any conflicts associated with proposed and existing services shall be forwarded by             the developer to the appropriate controlling authority for approval for any proposed   changes.

 

  1. All civil and related work shall be designed and supervised by RPEQ Registered      Professional Engineers of Queensland (RPEQ) who are competent in the construction           of the works.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

 

 

 

Item Number:                                   22.1

File Number: D12/21869

Subject Heading:                          Business Continuity Plan - Tender for the          Installation of a Fibre Network - Tender No.       12/28

Author and Officer’s Title:                Grant Wedlake, Systems & IT Coordinator

Executive Summary: 

As part of a strategy to enable the implementation of a Business Continuity Plan for Maranoa Regional Council tenders were called for the laying of a fibre optic cable between the Bungil Street office and the Cartwright Street Office.

 

Resolution No. GM.222.12

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council awards the contract for the Installation of a Fibre Network to Nexon Asia Pacific for the amount of $297,427.26; subject to any variation agreed should parts of the contract, such as the Neighbourhood Centre, not be required and subject to approval of this project as part of the 2012-2013 budget.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Systems & IT Coordinator

 

 

Item Number:                                   22.2

File Number: D12/21873

Subject Heading:                          Business Continuity Plan - Tender for the          Provisioning of a Data Centre & a Data                  Recovery Solution

Author and Officer’s Title:                Grant Wedlake, Systems & IT Coordinator

 

Executive Summary: 

As part of a strategy to enable the implementation of a Business Continuity Plan for Maranoa Regional Council tenders were called for the provisioning of a Data Centre to be located at the Bungil Street office and a Data Recovery Centre to be located at the Cartwright Street Office.

 

Resolution No. GM.223.12

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council does not award the contract for the provisioning of a Data Centre at this time due to budget constraints for the 2012/13 financial year period;

 

And,

 

That Council again call tenders in preparation for 2013/14 budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Systems & IT Coordinator

 

 

 

Item Number:                                   22.3

File Number: D12/22611

Subject Heading:                          Big Rig Management Rights

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary:  In June 2011 Council considered two tenders for the management rights to the Big Rig Tourism Facility.  This report provides background information on this matter and also seeks Council direction in moving forward and finalising a management agreement in respect to the Big Rig.

 

Resolution No. GM.224.12

Moved Cr Denton                                                          Seconded Cr Wason  

That Council accepts the tender from G.T and K.C Alexander for management rights to the Big Rig Complex at the tendered price of $73,458 for a two year period with the option to renew for a further two years with the commencement date for the management agreement being 8 June 2011 and furthermore that if the agreement is not finalised by 30 September 2012 that this matter be tabled again at Council with the view to recalling Tenders for the management rights.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   L.2

File Number: D12/22580

Subject Heading:                          Roma Urban Development Area - ULDA

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

 

Executive Summary:

 This report provides information to Council about:

 

1.   ULDA’s progress with their urban development area in Roma.

2.   Aspects of the UDA that are incompatible with Council’s planning scheme in Roma and

3.   A basis under which Council might advocate that the UDA be ceded to Council for completion.

4.   Indicative development costs of UDA site for council consideration

 

Resolution No. GM.225.12

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That Council make representations to the Premier and Deputy Premier of Queensland with the goal of transfer of the Roma UDA to Council.  

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Organisational Performance

 

Cr. Schefe declared an interest the following item due to his wife being contracted to deliver fitness classes with the current lessee, who is also an applicant  for Lease and Management of the Centre, and left the Chambers at  4.06pm  taking no further part in discussions or debate on the matter.

 

Item Number:                                   L.3

File Number: D12/22589

Subject Heading:                          Lease and Management of the Roma          Recreation Centre - Tender for the Lease and                        Management

Location:                                          George Street, Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Expressions of Interest were called in April 2012. Due to the election, consideration by Council could not occur until early June 2012. This report will provide Council with information about the assessment of Tenders and the awarding of the Tender for the Lease and Management of the Roma Recreation Centre.

 

Resolution No. GM.226.12

Moved Cr Flynn                                                            Seconded Cr Newman  

 

That based on the assessment of the Expressions of Interest and Tenders for the Lease and Management of the Roma Recreation Centre Council award the contract for the Lease and Management to Queensland Police Citizens Youth Welfare Association (PCYC Roma) for a period of 10 years for a peppercorn rental of $1 per annum and Council accept PCYC’s tender that Council pay PCYC $15,000 pa for the first year of the lease and that this subsidy be reviewed annually and that Council negotiate the other terms and conditions of the Lease and Management agreement subject to the information supplied in the EOI and Tender submitted by PCYC Roma and what outcomes would be most advantageous to Council.

 

CARRIED                                                                                                                      6/1

 

Delegated Officer

Director of Corporate Services

 

At cessation on discussion and debate on the abovementioned item, Cr. Schefe entered the Chambers at 4.08pm.

Item Number:                                   L.4

File Number: D12/22589

Subject Heading:                          appointment of chief executive officer

Location:                                          Maranoa Regional Council

Councillor Title:                                Cr. Robert Loughnan, Mayor

 

Executive Summary: 

Applications for the position of Chief Executive Officer for Maranoa Regional Council closed on 23 July, 2012.  Shortlisted candidates were then interviewed by designated Councillor panel members on 6 August, 2012.

 

 

Resolution No. GM.227.12

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council progress negotiations with the preferred applicant as recommended by panel members for the position of Chief Executive Officer of Maranoa Regional Council.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Mayor

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.10pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 22 August 2012, at Roma Administration Centre.

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 

   


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 13 August 2012

Item Number: 10.1

File Number: D12/24201

 

Subject Heading:                     Councillor Representation on Advisory Committees and Community Groups

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Kelly Rogers, Coordinator Executive Services

 

 

Executive Summary: 

Understanding the needs and aspirations of the community enhances decision making processes of Council.  As such participation on relevant advisory committees and community group meetings are important forums that support community engagement. 

 

 

Officer’s Recommendation: 

That Council endorses Councillor representation as follows:-

 

Committee or Association

Councillor/s representative

LGAQ Executive Representative

Mayor

Saleyards Advisory Board

Cr. Wason and Cr. Flynn

Local Disaster Management Group

Mayor (Chair) & Cr. Wason as Proxy

Deputy Chairs – Cr. Wason & Cr. O’Neil

Roma on Bungil Art Gallery Committee

Cr. Newman

All Community Groups e.g. Roma Commerce

All Councillors by group invitation

Maranoa Health Enhancement Program Reference Group

Cr. Denton

Work Advisory Committee

Cr. O’Neil

Airport Advisory Committee

Cr. O’Neil, Cr. Denton & Cr. Schefe

Airport Security Committee

Cr. Denton

Queensland Murray Darling Committee

Cr. Chambers

Great Inland Way Board

Cr. Price

Regional Arts Development Committee

Cr. Newman & Cr. Chambers

Roma Rural Student Hostel Inc.

Cr. Wason & Cr. Flynn

Coal Seam Gas Engagement Group Meetings

Cr. Newman

Sport & Recreation Master Planning Committee

Bassett Park

Cr. Wason, Cr. Chambers & Cr. O’Neil

Bungil Street Sports Grounds

Cr. O’Neil, Cr. Denton, Cr. Wason & Cr. Flynn

Wallumbilla Show Grounds

Cr. Price & Cr. O’Neil

Rural Financial Counselling Service QLD

Cr. Denton

Maranoa Regional Council Audit Committee

Mayor & Cr. Chambers

Wild Dog Advisory Committee

Cr. Chambers

TAG Meetings

Cr. Price

Regional Pest Management Group

Cr. Chambers

Maranoa Skills Advisory Committee

Cr. Flynn

Surat Basin Corporation

Cr. Denton

Regional Planning Committee

Mayor

Toowoomba & golden West Tourism Association

Cr. Denton & Cr. Price

   

 

Body of Report:

Due to commencement of a new term of Council, appointments and representation endorsed during the 2004 – 2008 term of Council require review.

 

Council has previously discussed appointments at a former workshop, in line with the introduced portfolio governance structure; therefore a majority of the recommended appointments align with the relevant portfolio.

 

It should be noted that advisory committees provide advice to Council and have no delegated powers of authority.  Meetings are open to the public unless the meeting is declared closed and these types of committees are not required to keep minutes.

 

Sections 61and 62 of the Local Government (Operations) Regulation 2010 discusses the appointment of committees and states:-

 

  Section 61

 

(1)   (b) A local government may appoint advisory committees, furthermore-

 

Section 62

     (1) An advisory committee-

(a) Must not be appointed as a standing committee; and

(b) May include in its members persons who are not councillors.

(2) A member of an advisory committee (whether or not they are a councillor) may vote on business before the committee.

  

As the term progresses revisions will be necessary to update changes and additions to representation on advisory committees and community group participation from time to time.

Consultation (internal/external):

Councillors of Maranoa Regional Council

 

Risk Assessment (Legal, Financial, Political etc.):

Councillor membership on advisory committees and participation as part of community group meetings is viewed favourably from a political standpoint and from a governance aspect in conducting the business of Council.

Policy Implications:

Aligns with requirements of the-

Local Government Act 2009

Local Government (Operations) Regulation 2010

Councillor Expenses & Provision of Facilities Policy 

 

Financial Resource Implications:

Associated travel and accommodation costs where required.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil

 

   


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 11.1

File Number: D12/23921

 

Subject Heading:                     Information and Endorsement of MItchell WORK Camp Progress Report 2011-2012

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Jane Fenton, Community Development Coordinator - Mitchell

 

 

Executive Summary: 

Progress Report for Mitchell WORK Camp be received and noted for the assistance provided to the communities of Mitchell, Amby, Mungallala and Dunkeld during the period of July 2011 – July 2012.

 

 

Officer’s Recommendation: 

That Council receive and note Officers Report as presented.  

 

 

Body of Report:

 

Mitchell WORK Camp offer ongoing assistance and support to many of the events, days of celebration, activities we host in this Community and ongoing maintenance of facilities including Tourism destinations would be often extremely difficult to deliver without the assistance of the Mitchell WORK Camp.

 

During 2011-2012 the Mitchell WORK Program delivered 4654 hours of assistance to various Community & Council projects and activities.  These projects included capital works projects, maintenance programs and community events as highlighted below. This included WORK Camp heavily assisting with the Mitchell Community flood clean-up, which could not have been undertaken without their valued assistance throughout February and March 2012. The total number for projects undertaken this financial year were twenty-three (23).

 

The year in review highlighted the following top three (3) project achievements obtained by the Mitchell WORK Camp;

 

·      Maranoa Retirement Village – Maintenance Program and Garden Project – 954 hours

·      Mitchell Showgrounds – Maintenance Program and assistance with 2010 Annual Show – 637 hours

·      Mitchell Town Entry Maintenance and River Walk Maintenance – 596.5 hours

 

Commissioner Ms Marlene Morison has advised Maranoa Regional  Council in writing that despite the recent closure of the Darling Downs Correctional Facility, Mitchell WORK Camp will still continue to exist with the relocation of the management being issued to Palen Creek Correctional Centre.

The Community Advisory Committee (CAC) currently has eleven (11) representatives from both Community and Council with Councillor Cameron O’Neil recently endorsed to replace former Councillor Tom Hartley to represent Council.

           

Consultation (internal/external):

Tony Klein - Director Community Services

Samantha Thrupp – Manager Community Development

 

Peter Shaddock – General Manager Darling Downs Correctional Services

Marlene Morison – Commissioner Queensland Government

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$15,000.00 as per the 2011 – 2012 Mitchell WORK Camp Budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

1View

Mitchell WORK Camp - Outcome Report 2011 2012

D12/23920

2View

Queensland Corrective Services - Mitchell Work Camp - 6/8/12

S12/11564

 

Report authorised by:

Tony Klein, Director of Community Services

Samantha Thrupp, Manager Community Development


Attachment 1

Mitchell WORK Camp - Outcome Report 2011 2012

 


 


1.0    Year In Review 2011-2012 – Summary

The Mitchell WORK Camp Community Advisory Committee’s membership has been maintained with a strong representation of the Mitchell and district community, however with the current change of Council, we wish to elect a new committee to replace former Councillor Tom Hartley. 

Without the ongoing support and assistance provided by the Mitchell WORK Camp many of the events, days of celebration, activities we host in this Community and ongoing maintenance of facilities including Tourism destinations would be often extremely difficult to deliver without the assistance of the Mitchell WORK Camp.

During 2011-2012 the Mitchell WORK Program delivered 4654 hours of assistance to various Community & Council projects and activities.  These projects included capital works projects, maintenance programs and community events as outlined below. This includes WORK Camp heavily assisting with the Mitchell Community flood clean-up which could not have been undertaken without their valued assistance throughout February & March 2012.

 

 

Project /Activity

Hours

Maranoa Retirement Village - Maintenance Program / Garden Project / Storage Facility

954

Mitchell Show Grounds – Maintenance Program and 2010 Annual Show

637

Mitchell Town Maintenance and River Walk Maintenance

596.5

Mitchell Community Flood Assistance to the town 

440

Nalingu Aboriginal Corporation – Yumba Settlement Maintenance

298

Cemetery Maintenance – Mitchell / Amby & Dulbydilla

298

Dunkeld Pony Club – Maintenance and Event Assistance

273

A-Maze-In Gates Project 

233.5

Maranoa Diggers Races – Grounds preparation

166.5

Catholic Church – Maintenance Program / Charity Shop / Parish Fete

142

Amby Churchgrounds – Grounds Maintenance

138.5

Fishermans Rest – Maintenance Program

135

Anglican Church – Maintenance Program

89

Major Mitchell Campsite - Maintenance

56

Amby Rural Fire Service Grounds Maintenance

49

 Mitchell War Memorials – Project Maintenance

26

Booringa Heritage Museum – Assistance with museum repairs (flood damage)

24

Mungallala Streetscape – Maintenance

24

Anduna Kindergarten Mitchell – Grounds Maintenance

23

Masonic Lodge Grounds Maintenance

19

Craft Cottage - Grounds Maintenance

13.5

Mitchell Fire Station – Grounds Maintenance

11.5

Booringa Action Group Craft Cottage – Grounds Maintenance

7

 

 

 

 

 

2.0    Advisory Committee

 

It is the goal of the Committee to not only develop a program of projects and activities which will enhance our communities’ liveability and wellbeing, but also provide positive and meaningful learning and skills development opportunities for program participants. 

 

 

2.5       Membership

The Mitchell Work Camp Community Advisory Committee comprises of representatives of various local community stakeholder groups.  Community representatives include –

Mr Peter Shaddock                    WORK Program Coordinator – Darling Downs Correctional Centre

Ms Annette Wockner                 Program Coordinator – Darling Downs Correctional Centre

Mr Phil Somerville &                  

Mr Don Marsh                            Mitchell WORK Camp Supervisor/s – Darling Downs Correctional Centre

Mr Scott Reid                            Queensland Police Service – Mitchell

Councillor Tom Hartley               Maranoa Regional Council

Ms Noela Ward                          Maranoa Regional Council – Chairperson

Miss Jane Fenton                      Community Development Coordinator – Mitchell – Acting Chairperson

Mr Ritchie Hamilton                    Maranoa Regional Council

Mrs Debbie Tully                        Mitchell RSL & Combined Sports Club - Secretary

Mrs Madonna Connolly               Community Representative (Business Owner / Operator)

Mr Gary Birkett                          Community Representative (Business owner / Operator)

Ms Kate Field                            Community Representative (Health Services)

Ms Sylvia Wilson-Kuhnbauer       Probations and Parole


 

 

3.0    Program Objectives

The primary objectives of the Mitchell Work Program over the past twelve months include –

§ Development and implementation of projects and activities which provide real and meaningful learning experiences and skill development opportunities for WORK Program participants;

 

§ Extensive assistance with the Mitchell flood clean-up; February and March 2012. This included cleaning and removal of debris for Council owned facilities, Community groups and organisations and private households where elderly people were unable to undertake the works themselves.

 

§ Contribution to the Maranoa’s Tourism season by maintaining clean amenities, gardens, parks & other  visitor destinations to a high standard all year round;

 

§ Identification and program of projects and activities which enhance resident wellbeing and liveability of the Mitchell and surrounding communities;

 

§ Accessing opportunities to promote and highlight the success and positive contribution that the program makes to the communities of Mitchell, Muckadilla, Amby, Mungallala and Dunkeld;

 

§ Assisting community groups to bring to fruition projects which otherwise would be difficult to achieve without WORK Program support;

 

§ Delivery of projects which benefit special need groups or the broader community.

 

.


 

4.0  MAJOR & CAPITAL WORKS PROJECTS

Project Maranoa Retirement Village Grounds Maintenance

Offender Hours:  954

Project Scope

Continuous support is offered to the Maranoa Retirement Village to assist with upkeep and maintenance of their grounds, gardens and pathways. The assistance from WORK Camp for this project is highly beneficial and without their assistance may be impossible to keep on top of.

 

The need for constant grounds maintenance of this facility has been a necessity. The assistance from the Mitchell WORK Camp has been exceptionally valuable for the Maranoa Regional Council and Maranoa Retirement Village Auxiliary as a combined partnership.

 

Grounds maintenance and repairs have been undertaken throughout the past 12 months.

 

Project Benefits / Outcomes

 

The benefits which have been achieved through the completion this project include –

 

ü Provides opportunities for residents to participate in low impact physical activity within a safe and suitable environment;

ü Raised  garden beds provide residents with restricted or limited ability e.g. wheelchair confined with an opportunity to continue to with personal interest activities such as gardening;

ü Residents from a rural background appreciate the outdoor space which is provided in a safe yet informal setting;

ü Residents have an area where they can social and entertain their visitors which provides a level of privacy and independent;

 

 

 

                                                

 

                                                         Copy of P1000381.JPG

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project:  Project:  Mitchell Flood Assistance – Feb/March 2012

Offender Hours:  440

 

Project Scope

The eve of February 2, 2012 Mitchell residence faced the possibility of something that was believed would never occur in this community and that was to inundate the township with flood waters. The river continued to rise and the township was evacuated to higher ground at the Evacuation Centre (Maranoa Regional Council Depot). On February 3, 2012 80% of the community of Mitchell was heavily under water and people were asked not to return to their homes until February 5.

 

The need for assistance to clean up this disaster zone was a necessity. The assistance from the Mitchell WORK Camp has been exceptionally valuable for the Maranoa Regional Council and Community members of Mitchell. WORK Camp Coordinators from Darling Downs Correctional Services were straight on the phone to offer assistance from February 2.

 

WORK Camp assisted with removal of debris, street cleans, rubbish runs and numerous projects to ensure the town could get back to normal as soon as possible.

 

Project Benefits / Outcomes

 

The benefits which have been achieved through the completion this project include –

 

ü Provides residents with a positive outcome after such devastation struck their community;

ü Debris removal and clean streets throughout the community were obtained in a short period of time;

 

 

Mitchell from the air (looking south) 04.02.12.JPG

      

 

               

            

 

 

 

Project:  A-Maze-In Gates Project 

Offender Hours:  233.5

Project Scope

Provision of labour to assist with the installation of the Musical Cattle Grid and A-Maze-In Gates Project. The Maze will consist of local gates donated by property owners from Mitchell & District which will have a unique latch to open each gate in the maze. These gates represent sheep & cattle properties as well as local Tourism Farm Stays which will be a replica to their property entrance gate. At the end of the maze (welded by Mitchell WORK Camp) the person ends up at a Musical Cattle Grid representing the Marimba Instrument. This instrument is fun for youth, and people of all ages to play with.

 

Without the assistance of the Mitchell WORK Camp this project would not be able to be completed. Extensive hours and time have been given by WORK Camp  to the development of this project inclusive of but not limited to;

 

ü Surface preparation;

ü welding skills

ü cutting of metal materials

ü measurements taken of site and plans designed

ü installation of posts for the maze

ü utilisation of appropriate equipment and machinery to dig holes to install the posts

ü liaising with Community Development Coordinator to ensure design is appropriate

 

Project  Benefits / Outcomes

 

ü Popular for local youth / adults to utilize and discover the local history / stories from properties who have supplied gates for the development of this Maze;

ü Enjoyment is given for everyone who uses the Marimba instrument, which is a Musical Cattle Grid

ü Enhanced presentation to the Mitchell River Reserve;

ü Encourages musical development;

 

 

                                   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



5.0  ONGOING MAINTENANCE SUPPORT & ASSISTANCE

Project:  Mitchell Town Maintenance & River Walk Maintenance

Offender Hours:  596.5 hrs

 

Grounds maintenance to the Mitchell Town Entrance and River walk which both locals and visitors utilize all year round; this includes the River walk which starts at the Mitchell Caravan Park and concludes at Fishermans Rest by the Mitchell WORK Camp including –

 

ü Mowing and weed management controls undertaken

ü Constant maintenance to the –

       Maranoa River Walk (which is now unfortunately severely flood damaged);

Neil Turn Weir Camping Reserve;

Fisherman’s Rest Precinct;

Town entrance garden beds (eastern and western town entrances).

 

 

                                                      P1010817.JPG

 

 

 

Project:  Cemetery Maintenance – Mitchell / Amby & Dulbydilla

Offender Hours: 298 hours

 

The ongoing maintenance assistance provided to the Maintenance of Cemeteries in the Mitchell & District area include; Amby, Mitchell & recently Dulbydilla which is situated on the Warrego Highway towards Mungallala. These sites are maintained  by the Mitchell WORK Camp Program and include  –

 

ü Weed management control;

ü Mowing and Whipper Snipping;

ü General grounds maintenance;

 

 

                                                       24022011770.jpg

 

 

 

 

 

 

Project:  Nalingu Aboriginal Corporation

Offender Hours:   298hrs

 

The ongoing maintenance assistance provided to Nalingu Aboriginal Corporation by the Mitchell WORK Camp Program includes –

ü Grounds maintenance Tourism trail “Bush tukka trail”;

ü Grounds maintenance to Yumba Settelment Grounds;

ü Grounds maintenance provided to old school house area;

ü Provision of assistance leading up to Yumba Event;

 

 

Project:  Catholic Church Grounds Maintenance & Charity Shop / Parish Fete

Offender Hours:   142hrs

 

The ongoing maintenance assistance provided to the Mitchell St Columba’s Catholic Church by the Mitchell WORK Camp Program includes –

 

ü Grounds maintenance of St Columba’s Catholic Church and Presbytery;

ü Exterior and interior cleaning of Mitchell Catholic Church;

ü Basic building maintenance to the Church and Presbytery;

ü Provision of assistance to Parish Fete including set up of event set up and removal of rubbish bins;

ü Set up of stalls for Parish Fete;

 

Project:  Amby Church Grounds Maintenance

Offender Hours: 138.5 hrs

 

The Mitchell WORK Camp undertakes general grounds and building maintenance at the Mitchell Show Grounds and pavilions including –

 

ü Slashing and mowing of grounds;

ü General Maintenance to facility

 

Project:  Anglican Church Building & Grounds Maintenance

Offender Hours: 89 hrs

 

The ongoing maintenance assistance provided to the Mitchell All Saints Anglican Church by the Mitchell WORK Camp Program includes –

 

ü Grounds maintenance of All Saints Anglican Church (Mitchell), Rectory and St Barnabas Anglican Church (Amby);

ü Exterior cleaning of All Saints Church, Rectory and St Barnabas Church

ü Basic building maintenance to the Churches and Rectory.

 

Project:  Major Mitchell Campsite 

Offender Hours: 46 hrs

The ongoing provision of assistance provided to the tourism attraction; Major Mitchell Campsite by the Mitchell WORK Camp Program includes –

 

ü Grounds maintenance to this tourism destination located approximately 40km North East of Mitchell;

ü Ensure that the campsite is kept neat and tidy to attract local tourism;

ü Basic building maintenance to the slab hut at the campsite.

 

 

 

 

 

 

 

 

 

 

 

 

 

Project:  Amby Rural Fire Service Grounds Maintenance

Offender Hours: 49 hrs

 

The Mitchell WORK Camp undertakes general grounds maintenance at the Amby Rural Fire Service which is located at Amby.

 

ü Slashing and mowing of grounds;

ü Weed management;

ü Building maintenance;

ü Management of overgrown tree;

 

Project:  Mitchell War Memorials Maintenance

Offender Hours: 26hrs

 

The Mitchell WORK Camp has undertaken general maintenance of the Mitchell Garden of Remembrance and War Memorials located at the entrance of the Mitchell War Memorial Swimming Pool.

 

ü Slashing and mowing of grounds;

ü Weed management;

ü Installation of mosaic tables and chairs for tourists and locals to utilise;

 

 

Project:  Booringa Heritage Museum flood damage repairs

Offender Hours: 24 hrs

 

General grounds maintenance and flood repair to the Booringa Heritage Museum.

 

Project:  Mungallala Streetscape – Maintenance

Offender Hours:  24 hrs

 

General grounds maintenance and weed control to the Mungallala Main Street.

 

Project:  Anduna Kindergarten  - Maintenance

Offender Hours: 23 hrs

 

General grounds maintenance of the Anduna Kindergarten.

 

Project:  Masonic Lodge Grounds Maintenance

Offender Hours: 19hrs

 

General grounds maintenance and weed control of the Masonic Lodge precinct.

 

Project:  Mitchell Fire Station Grounds Maintenance

Offender Hours:  11.5hrs

 

General grounds maintenance of the Fire Station.

 

Project:  Booringa Action Group Craft Cottage Maintenance

Offender Hours:  7 hrs

 

General grounds maintenance of the Craft Cottage yard.

 

 

 

 

 

 

 

 

6.0    Community Events Assistance

Offender Hours:  1076.5

 

Event:  2012 Maranoa Diggers Races

Offender Hours:  166.5

Grounds preparation in months leading up to the hosting of the 2012 Maranoa Diggers Races Race Meet was undertaken.  Assistance with the delivery and set up of tables, chairs and marquees etc.

 

ü Grounds maintenance of Race Track;

ü Provision of assistance with event-set up for annual race meet held in June 2012 including removal of rubbish bins and general tidy up after race meet;

ü Basic building maintenance to the grandstand & track railings;

 

Event:  2012 Annual Mitchell Show

Offender Hours:  637

Preparation of the grounds and buildings in the months leading up to the 2010 Mitchell Show.  Assistance was provided with event set up (e.g. pavilions, marquees, tables and chairs) and take down.  The Mitchell WORK Camp also assisted throughout the event with rubbish removal, cleaning of amenities and general labouring tasks.

 

Event:  2012 Dunkeld Pony Club – Easter Carnival

Offender Hours:  273

Dunkeld Pony Club.jpgAssistance was provided with the setup of the Dunkeld Pony Club Easter Carnival inclusive of General grounds maintenance and assistance with set up of jumps, stalls etc.

 

 

 

 

 

 

 


                           Locals and visitors celebrate the Yumba Reunion.jpg

Thank you for assisting with the delivery of our Community Events and Activities at the Yumba Settlement in Mitchell during 2011 – 2012

 

7.0    Summary

In summary the Maranoa Regional Council and the communities of Mitchell, Amby, Dunkeld, Muckadilla and Mungallala look forward to the continuation of this very successful community partnership with the Department of Community Safety. 

The Mitchell WORK Camp Community Advisory Committee will continue to develop projects and activities which strive to achieve the goals and objectives of the WORK Program with positive outcomes for both program participants and the local community.

The community of Mitchell & District look forward to many more positive outcomes in the 2012 – 2013 Financial Year. Thank you so much for your assistance in 2011-2012 to assist us with so many community initiatives and positive successes and outcomes for this community.

 

 

 

 

 

 


Attachment 2

Queensland Corrective Services - Mitchell Work Camp - 6/8/12

 

 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 19 June 2012

Item Number: 12.1

File Number: D12/17989

 

Subject Heading:                     Renewal of Surat Aquarium Agreement

Classification:                                  Open Access  

Name of Applicant:                         Surat Fishing and Restocking Club

Location:                                           Cobb and Co Changing Station, Burrows Street Surat

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

The Cobb and Co Changing Station in Surat has among other attractions, a 25,000 litre freshwater aquarium containing fish species native to the local waterways.  The Surat Fishing and Restocking Club has been engaged over the past eight (8) years to attend to the maintenance and operation of the aquarium for a monthly fee.  There was an historic agreement with Warroo Shire Council and the group is now seeking to enter a new agreement with Maranoa Regional Council. 

 

 

 

Officer’s Recommendation: 

That Council enter into an agreement with the Surat Fishing and Restocking Club for a period of three years for maintenance of the aquarium in the Surat Cobb and Co Changing Station at the amount of $150 per week.

 

 

Body of Report:

The Surat Fishing and Restocking Club is seeking to enter a new agreement with Council in regard to the maintenance and operation of the aquarium at the Cobb and Co Changing Station in Surat.

 

The Surat Fishing and Restocking Club have historically provided this specialised service to Council and have been operating under a now expired agreement between the club and Warroo Shire Council.

 

The group has provided Council with a good level of service and the aquarium is a tourist attraction within the region.

Consultation (internal/external):

Joanna Weinhart, Cultural Services Officer Surat

Deborah Richardson, Surat Fishing and Restocking Club

Risk Assessment (Legal, Financial, Political etc.):

This agreement will be a continuation of an existing agreement.

Policy Implications:

Council’s Purchasing Policy generally requires the securing of three quotes for a purchase of this amount.  Council’s Facilities area is however not aware of other suppliers who could provide this service in the Surat region.  The Fishing and Restocking Club uses funds from this service to undertake restocking activities in the Balonne River.

Financial Resource Implications:

For the eight years that the arrangement has been in place with the Surat Fish and Restocking Club, the fee has been $100 per week.  The group are requesting an increase to $150 per week.  Total cost for the three year agreement will be $23,400.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 25 July 2012

Item Number: 12.2

File Number: D12/22148

 

Subject Heading:                     Tenure Booringa Heritage Museum

Classification:                                  Open Access  

Name of Applicant:                         Booringa Heritage Group Inc

Location:                                           Part of Lot 1 on M15129 Reserve 85

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

The Booringa Heritage Group Inc. has written to Council seeking security of tenure over part of Lot 1 on M15129.  This land houses the Booringa Heritage Museum which has been constructed in the former Booringa Shire Council Works Depot.  Currently the group has a five year tenancy agreement expiring in August 2015 but would like a longer term arrangement.

 

 

Officer’s Recommendation: 

Council enter into negotiations with the Booringa Heritage Group with the view to entering into a lease over part of the Reserve for Local Government Purposes known as Lot 1 on Crown Plan M15129, on which the Booringa Heritage Museum is located. 

 

Body of Report:

The Booringa Heritage Group have a five year tenancy arrangement with Council in respect to the former Booringa Shire Council Works Depot in Elizabeth Street Mitchell with this agreement expiring in 2015.  The Booringa Heritage Group are a very active group with in excess of 50 members. 

 

The group have developed a museum within what was a very dirty and dilapidated building.  Works to date have included cleaning, painting and developing display modules displaying the region’s history with many volunteer hours spent restoring the building and contents.

 

The group were successful in gaining financial assistance from Epic Energy to seal and paint the building’s roof which has assisted in waterproofing the building.  The group would like to continue developing the building and grounds however feel that to achieve this, they require security of tenure.  The Booringa Heritage Group is seeking a tenure of 15 to 20 years. 

 

As this building is located on a Reserve for Local Government Purposes, a trustee lease would be the appropriate method to provide the group with a longer tenure. 

Consultation (internal/external):

Booringa Heritage Group

Risk Assessment (Legal, Financial, Political etc.):

A trustee lease will assist in managing Council’s risk.  The agreement will detail the responsibilities of both parties being Council and the Booringa Heritage Group.

Policy Implications:

Granting of an extended agreement may set a precedent for future requests of this type from community organisations.  Council does have a number of long term lease arrangements with community groups in respect of Council buildings.

Financial Resource Implications:

Cost of drafting trustee lease.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 12.3

File Number: D12/23893

 

Subject Heading:                     Application for Permit to Occupy over Part of Lot 124 on EG247, Reserve for Camping and Water

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Over Lot 124 on EG247, Reserve for Camping and Water

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for a Permit to Occupy over Part of Lot 124 on EG247, Reserve for Camping and Water.  The proposed use of the land is grazing. 

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that Council has no objection to the granting of an permit to occupy over part of Lot 124 on EG247, Reserve for Camping and Water on the following conditions:- 

conditions:-

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

 

Body of Report:

The Department of Natural Resources and Mines seeks Council’s views on an Application for a Permit to Occupy over Part of Lot 124 on EG247, Reserve for Camping and Water.  The proposed use of the land is grazing. 

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land including information on any local non-indigenous cultural heritage values that the Department should consider when assessing this application.

 

Council has no record of non-indigenous cultural heritage values associated with this land.

 

In matters of this type, Council has general conditions which it places on applicants.  It is recommended that the following conditions be placed on this application for a permit to occupy over part of Lot 124 on EG247, Reserve for Camping and Water:-

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

Discussions have been held with the Department of Natural Resources and Mines Toowoomba Office who have confirmed that if this land was required for another purpose for example if Council wished to acquire the land for a possible future expansion of the Surat Industrial Estate, this Permit to Occupy would not prevent this acquisition from happening.

Consultation (internal/external):

Department of Natural Resources and Mines

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk to Council.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map of location

D12/23926

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map of location

 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 12.4

File Number: D12/23902

 

Subject Heading:                     Application for conversion to freehold of Term Lease 0/212711

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Over Lots 2001-2010, 2101-2110 on H1493, Lot 2111 on H1498 and Lot 2112 on H14910

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Conversion to Freehold of Term Lease 0/212711 of Lots 2001-2010, 2101-2110 on H1493, Lot 2111 on H1498 and Lot 2112 on H14910.  The proposed use of the land is grazing.

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that Council has no objection to the application for conversion to freehold of Term Lease 0/212711 of Lots 2001-2010, 2101-2110 on H1493, Lot 2111 on H1498 and Lot 2112 on H14910 and furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application.

 

Body of Report:

The Department of Natural Resources and Mines has received an application for conversion to freehold of Term Lease 0/212711 of Lots 2001-2010, 2101-2110 on H1493, Lot 2111 on H1498 and Lot 2112 on H14910.  The proposed use of the land is grazing.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land including information on any local non-indigenous cultural heritage values that the Department should consider when assessing this application.

 

Council has no record of non-indigenous cultural heritage values associated with this land.

Consultation (internal/external):

Department of Natural Resources and Mines.

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk to Council.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map of location

D12/23925

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map of location

 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 12.5

File Number: D12/23904

 

Subject Heading:                     Application for conversion to freehold of Term Lease 0/210022

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Lot 24 on WV1122

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Conversion to Freehold of Term Lease 0/210022 being Lot 24 on WV1122. 

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that Council has no objection to the application for conversion to freehold of Term Lease 0/210022 over Lot 24 on WV1122 and furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application.

 

Body of Report:

The Department of Natural Resources and Mines has received an application for conversion to freehold of Term Lease 0/210022 over Lot 24 on WV1122. 

 

In accordance with usual practice, the Department of Environment and Resource Management is seeking Council’s views or requirements that may affect the future use of the land including information on any local non-indigenous cultural heritage values that the Department should consider when assessing this application.

 

Council has no record of non-indigenous cultural heritage values associated with this land.

 

Consultation (internal/external):

Department of Natural Resources and Mines

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk to Council.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map of location

D12/23924

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map of location

 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 12.6

File Number: D12/23906

 

Subject Heading:                     2011/2012 Operational Plan Quarterly Review

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

The 2011/12 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 30th June 2012 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

Officer’s Recommendation: 

That the final quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan be received.

 

 

Body of Report:

The 2011/12 Operational Plan review for the final quarter is presented for Council’s consideration.  An update on activities identified in the Operational Plan to address the strategies outlined in the Corporate Plan has been undertaken and explanations provided where appropriate.

 

Quarterly reports on the implementation of Corporate and Operational Plans must be submitted to Council.  The intention of the quarterly report is to describe the activities undertaken in the preceding period in support of the activities in the Operational Plan and to explain the extent to which the activities have advanced a strategy in the Corporate Plan.

 

It is recommended that the quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan for the final quarter be received in accordance with the Local Government Act.

Consultation (internal/external):

Council Managers and Directors have reviewed and approved sections of the report relevant to their areas of responsibility.

Risk Assessment (Legal, Financial, Political etc.):

Statutory requirement of the Local Government Act 2009.

Policy Implications:

The recommendation supports Council’s strategic priority to provide effective organisational leadership and a framework of policies, plans and strategies that are responsive to the community’s needs and which promote accountable and ethical standards of practice.

Financial Resource Implications:

Activities were included in Council’s budget 2011/12.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Operational Plan Quarterly Review

D12/24277

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Operational Plan Quarterly Review

 






























































































































Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 12.7

File Number: D12/23915

 

Subject Heading:                     Interest in Purchasing Land Wallumbilla

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Lot 703 on W4091, 6 May Street Wallumbilla

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

Council has received contact from two parties interested in purchasing Lot 703 on W4091 located at 6 May Street Wallumbilla.  Council’s direction is sought as to the disposal of this land. If sold the land would be subject to normal building and planning requirements.

 

 

Officer’s Recommendation: 

That Council offer for sale by tender Lot 703 on W4091 located at 6 May Street Wallumbilla. 

 

Body of Report:

Two parties have separately contacted Council expressing interest in purchasing Lot 703 on W4091, located at 6 May Street Wallumbilla.  This land is located on the southern side of Wallumbilla adjacent to the railway.

 

The lot has an area of 2,023m2 and fronts the railway line.

 

The Local Government (Finance, Plans and Reporting) Regulation 2010 provides for a process that Council must follow before it can enter a contract of sale.  Under the definitions of the regulation, land is classified as a valuable non-current asset. 

In accordance with section 176 of the regulation, a local government cannot enter into a valuable non-current asset contract unless it first-

Invites written tenders for the contract under section 177; or

Offers the non-current asset for sale by auction.

Consultation (internal/external):

Bob Dean, Infrastructure Overseer Wallumbilla Yuleba

Risk Assessment (Legal, Financial, Political etc.):

Council will need to consider its future land requirements.

Policy Implications:

Direction is sought on Council’s future plans for this land.

Financial Resource Implications:

Vacant land in Wallumbilla listed for sale on online real estate websites includes:-

10 May Street – 2,023m2 (corner block) - $75,000;

2 Chadford Street – 673m2 - $60,000

Sale of this land will also result in Council receiving rates payable on the land.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map - Lot 703 on W4091

D12/23923

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map - Lot 703 on W4091

 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 10 August 2012

Item Number: 12.8

File Number: D12/23929

 

Subject Heading:                     Trustee Lease Injune Fire and Rescue Station

Classification:                                  Open Access  

Name of Applicant:                         Department of Community Safety

Location:                                           Part of Lot 10 on Crown Plan I7181, Corner of Annandale and Ronald Streets Injune

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

The State of Queensland (represented by the Department of Community Safety) is interested in securing a trustee lease arrangement for the Injune Fire and Rescue Station which is located on part of Lot 10 on Crown Plan I7181 located on the corner of Annandale and Ronald Streets Injune.   As this land is a reserve with Council as the trustee, to formalise this arrangement it will be necessary to negotiate a trustee lease with the Department of Community Safety.

 

 

Officer’s Recommendation: 

Council enter into negotiations with the Department of Community Safety with the view to entering into a trustee lease over the Reserve for Local Government and Water Purposes known as Lot 10 on Crown Plan I718l, on which the Injune Fire and Rescue Station is located.

 

Body of Report:

The Injune Fire and Rescue Station is located on a reserve for Local Government and Water Purposes on the corner of Annandale and Ronald Streets Injune.  Council are the trustees of the reserve.  The Department of Community Safety has expressed interest in entering a formal agreement with Council in respect of the land.

 

The Department of Community Safety have used part of the Local Government and Water Purposes Reserve in Injune for many years.  The area of land is approximately 1,800m2 and is improved with an auxiliary fire station.  The Department of Community Safety is seeking a trustee lease for a term of twenty (20) years at a peppercorn rental.

 

As the trustee of the land it will be necessary for Council to make application to the Department of Natural Resources and Mines.  As a trustee lease must be approved by the Department Natural Resources and Mines, the department has mandatory terms that must be included in each lease.  These terms guide the content of all trustee leases.

Consultation (internal/external):

Department of Community Safety

Risk Assessment (Legal, Financial, Political etc.):

A trustee lease will assist in managing Council’s risk.  The agreement will detail the responsibilities of both parties being Council and the Department of Community Safety.

Policy Implications:

A trustee lease is the appropriate legal instrument by which to enter a formal agreement with an occupant over a reserve for which Council is trustee.  It is anticipated that other sporting and community organisations that occupy Council land will also seek to enter formal arrangements with Council to provide security of tenure.

Financial Resource Implications:

Council may incur legal costs for advice on entering an agreement.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Map - Lot 10 on CPI7181

D12/23930

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Map - Lot 10 on CPI7181

 


 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 15 June 2012

Item Number: 13.1

File Number: D12/17672

 

Subject Heading:                     Injune Race Track (Possum Park) Water Fees and Charges

Classification:                                  Open Access  

Name of Applicant:                         Keith Chandler on behalf of Injune Racecourse Tenants

Location:                                           Injune

Author & Officer’s Title:                 Paraic Butler, Graduate Engineer

 

 

Executive Summary: 

Keith Chandler, President of the Injune Race Club, has requested a reduction in water access charges and a review of the clubs recent excess water consumption charge.

 

 

Officer’s Recommendation: 

That Council

 

1.   Advises Mr Chandler that Council will not waive the water access fee and consumption charge for Possum Park.

 

2.   Also advises Mr Chandler that he is welcome to lodge an application through Council’s Grants Program should the Possum Park tenants decide to reduce the metered connection to 25mm and install a tank and pump system.

 

Body of Report:

A letter (attached) has been received from Keith Chandler, President of the Injune Race Club. The letter is written on behalf of the Injune Race Club, the Injune Campdraft, the Injune Pony Club and the Injune Community Development Association as these organisations jointly lease the facilities at the Injune Race Track, also known as Possum Park. The letter is requesting a reduced fee for the water access charge and the waiving of the water consumption charge.

 

Possum Park is located on a Reserve for Racecourse purposes and the understanding is that the interested parties have a lease with the State Government.

 

In the first issue that is raised in the letter, Mr Chandler requests a reduction in the fee for the 50mm water meter access; as per Councils fees and charges the current fee is $2257.50 for 2011/12. Mr Chandler has stated that the track could survive with a much smaller connection except for one period each year when the Campdraft event is taking place. The track at this time requires the high volume for watering up to 2000 head of cattle.

 

If the 50mm connection is going to be replaced by a smaller connection to reduce the access fee then a study investigating the feasibility of a storage tank, pump and new pipeline needs to be carried out.

 

The next smallest connection Council offers is a 25mm service and Table 1 below shows the differences in costs between a 25mm and a 50mm service for the next three years and the potential savings to be gained by choosing the smaller service. The saving with a 25mm access charge over the next three years is $5707.15.

 

Years

25mm

50mm

12/13

$591.60

$2,370.30

13/14

$521.20

$2,488.75

14/15

$652.20

$2,613.10

Total

$1765

$7472.15

Pot. Saving

$5707.15

 

                              Table 1: Comparison of Access Fee Charges

 

For Possum Park to change to a 25mm meter, a pump, storage tank and new access pipeline would need to be installed. The stored water will need to be chlorinated and maintained to a drinking water quality standard. The smaller access service will need to satisfy fire safety standards because any change within a water system must comply with current standards. The storage tank must be installed with emergency fire access readily available. The size of the storage tank required would depend on the building floor area at Possum Park. The new system plans must also be inspected by the Queensland Fire Service, who must be consulted if a changeover occurs. A fee of $568.40 (75% of the 20mm water connection fee plus disconnection fee) applies in the case of a change over to a different access service.

 

Council’s Policy for Non-Financial Community Assistance states in section 7.3 (i) that non-financial assistance will not be provided for requests for the waiver of fees and charges for Council rates, service charges, and building and development application fees.

 

Council does have a Grants Program in place with two grant types for which the Possum Park tenants would be eligible if they wish to downsize their connection. The two grant types are seen in the Table 2 below

 

Grant Types

Round Opens

Round Closes

Funding Supplied

Major Grant ($15,001.00 - $50,000.00)

3 September 2012

31 October 2012

25%

Community Grants ($101.00 - $15,000.00)

3 September 2012

31 October 2012

50%

 

            Table 2: Maranoa Regional Council Grants Program Summary

 

The second issue which arises in Mr Chandler’s letter is a request that Council waive the previous 6 month water consumption charge and replace the water meter. For the period from the 01/01/2011 to the 30/06/2011, the meter adjudged the Injune Race Track to have used 3242 kilolitres (kl) of water. Previous year’s consumption figures can be seen in the Figure 1. In fact the figure of 3242 kl of water is considerably lower than previous water meter records. It should be noted in Figure 1 that a new meter was installed in mid 2005 because the previous meter was reading incorrectly, the old meter was determined to be reading incorrectly from 1999 to mid 2005 and therefore these years have been discarded from the figure.

 

 

 

                        Figure 1: Possum Park Annual Consumption

 

Mr Chandler maintains the elevated water consumption was not consumed by the tracks’ facilities or lost through leaks. A new pipeline project to rectify leaks was completed in July of 2010, according to Mr Chandler, shortly after water charges were applicable to Possum Park. Mr Chandler further states that leaks would have been observed in Injune creek if a leak was the problem. Mr Chandler further states that the clubs do not feel the water was accessed by someone outside of the club’s authority as trucks (or tracks of trucks) were never observed accessing water facilities and also there are no high volume water outlets on site.

 

Council officers investigated the meter on the 21/6/2012 and established that 694 kl had been used in the period starting on the 01/07/2011 to that date. It should be noted that Injune Campdraft event was cancelled in 2012. The officers established that the meter appeared to be operating satisfactorily and there was no obvious damage to the meter.

 

The fee to test the meter is $61 and if the testing result is outside 10% of the meter reading this fee is reimbursed to the applicant.

 

It should be noted that since water consumption charges have been introduced, a reduction of approximately 33% of water usage has been noted across the region.

 

This matter was discussed with Cr David Schefe as part of his portfolio responsibilities.

Consultation (internal/external):

Stephen Mow, Manager of Utilities and Waste

Steve Murray, Injune Water Foreman

Mark Westbrook, Building Technician

Troy Pettiford, Services, Demand and Resources Coordinator

Cr David Schefe

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.6(a) To promote community awareness in relation to responsible and efficient water use.

Supporting Documentation:

1View

Injune race track water fees complaint

D12/17274

 

 

Stephen Mow, Manager Utilities & Waste

Barry Omundson, Director Infrastructure


Attachment 1

Injune race track water fees complaint

 







 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Officer Report

Meeting: General  22 August 2012

Date: 13 August 2012

Item Number: 15.1

File Number: D12/24060

 

Subject Heading:                     Removal, Relocation or Demolition of Buildings

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Graham Tiffany, Manager Land Development

 

 

Executive Summary: 

In view of the increase in enquiries in relation to proposals for existing dwellings to be moved into various locations within the Maranoa Regional Council area, and in view of a recent proposal which, has led to my advice to the applicant that if they proceed with their application, it is likely that the application would be refused due to the condition of the proposed dwelling, it is thought necessary that Council have a clear and concise policy listing the requirements for the Removal or Relocation of Buildings and also to add the requirement for the demolition of buildings, which can be available to prospective applicants.

 

 

Officer’s Recommendation: 

I recommend that the policy for the Removal, Relocation, or Demolition of Buildings be adopted.  

 

 

Body of Report:

Refer to Attachment 1

Consultation (internal/external):

Nil

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

This policy will provide for better regulatory control of buildings being relocated to the Maranoa Regional Council area.

Financial Resource Implications:

This policy will provide for more stringent bonds being applied where older buildings are proposed to be relocated into the area.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

Policy for the Removal, Relocation or Demolition of Buildings

D12/24666

 

Report authorised by:

Robert Hayward, Acting Chief Executive Officer


Attachment 1

Policy for the Removal, Relocation or Demolition of Buildings

 





 


Maranoa Regional Council

    

General Meeting -  22 August 2012

Status Report

Meeting: General  22 August 2012

Date: 1 August 2012

Item Number: 17.1

File Number: D12/22744

 

SUBJECT HEADING:                     Community Services Report

Classification:                                  Open Access 

Report compiled by:                       Larissa Pears, Community Services Administration Assistant

 

Month & Year of Report:                August 2012

Name of Department:                     Community Services Department

 

 

Executive Summary: 

This quarterly status report is presented to Council to provide a statistical summary of the organisation’s performance in delivering Community Development and Social Development services.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

This performance report provides information and statistics on Community Development and Social Development services provided in the first second quarter of 2012.

 

Supporting Documentation:

1View

Community Services Performance Report

D12/22724

 

Report authorised by:

Melissa Wathen, Manager Social Development

Tony Klein, Director of Community Services

  


Attachment 1

Community Services Performance Report

 

1.   Library Services

 

 

 

Graph 1:  Comparison of Circulation Transactions

(Total number of circulation transactions).

 

 

Comments (if any): 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Community Services Performance Report

 

2.   Art Galleries

 

 

 

Graph 2:  Comparison of Art Galleries Patronage

(Total number of patrons to visit art galleries).

 

 

Comments (if any):  The disparity between the gallery statistics will very much depend on the popularity of the exhibition on display at any one time.

 

 

 

 


Attachment 1

Community Services Performance Report

 

3. QGAP Services

 

 

 

Graph 3:  Comparison of QGAP services usage

(Total number of QGAP service users).

 

 

Comments (if any):  It is important to note that many QGAP transactions are seasonal and dependant on local industry, such as permits to move machinery heavy machinery such as harvesters.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Community Services Performance Report

 

4.   Non-Financial Assistance

 

 

 

Non-Financial Community Assistance – April 2012 to June 2012

 

Organisation

Nature of Request

Assistance $ Value

Approval Status

Comments

Injune Hospital Auxiliary

Fee waiver for hire of Injune Hall to host annual Hospital Auxiliary fundraiser – Injune Flower Show (28-29 September 2012).

$267.20

Approved

 

Injune Tourism Association

Waiver of fees for hire of 30 chairs for use at Injune Where Country Is weekend.

$162.00

Approved

 

Roma Highland Dancers

Fee Waiver for Annual Dinner & Concert at Roma Cultural Centre

$187.00

Approved

 

NAIDOC

Fee Waiver for NAIDOC Celebrations  at Roma Cultural Centre

$462.00

Approved

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total  Approved

$1,078.20

 

 

Not Approved

 

 

 

Total Approved YTD

$12,393.05

 

 

Total Not Approved YTD

$5,148.95

 

 

 

 

Comments (if any):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.   Maranoa Housing

Rural Housing Service Centre, Specialised Housing Services, Santos Rental Relief, Tenant Advice and Advocacy Service (TAASQ), and Council Housing

 

Graph 4:  Maranoa Housing comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments (if any): 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Community Services Performance Report

 

6.   Employability

 

 

Graph 5:  Employability comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

 

Comments (if any):  Please note that in Apr to June 2011 Charleville and Dalby figures are included in Other.

 

 

 

 

 

 


 

7. Maruma-Li Mari Outreach Service

 

 

 

Graph 6:  Maruma-Li Mari Outreach Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

 

Comments (if any): Please note that in Apr to Jun 2011 St George, Goondiwindi and Cunnamulla figures are included in Other.

 

 

 

 

 

 

 

 

 

 


Attachment 1

Community Services Performance Report

 

8. Community Support Service

Community Support and Emergency Relief

 

 

Graph 7:  Community Support Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

 

 

Comments (if any): 

 

 

 


Attachment 1

Community Services Performance Report

 

9.   Family Support Service

 

 

 

Graph 8:  Family Support Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments (if any): 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Community Services Performance Report

 

10. Community Care

Wallumbilla Community Care, Surat Community Care, Roma Home Maintenance and Transport, and Maranoa Retirement Village

 

 

Graph 9:  Community Care Summary of Client Assistance Contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

 

Comments (if any):

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 1

Community Services Performance Report

 

11.   Maranoa Early Learning

 

 

 

Graph 10:  Maranoa Early Learning Summary of Children Contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments (if any): Please note that Maranoa Early Learning started reporting separately to Community Care in June 2011