Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 23 October 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 18 October 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on October 23, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  23 October 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  9 October 2013.................................................................................................... 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Future Role of Community Development - Surat .................................... 43

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

10.2      Objection to an Approved Development Application.............................. 46

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

10.3      Council Initiated Advisory Committee Meeting Minutes......................... 48

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Attachment :       Confirmed Airport Advisory Committee Minutes - 04.09.13 50

10.4      Consideration of Elected Member Attendance at Conferences........... 57

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

11          Community & Commercial Services

11.1      Maranoa Early Learning Centre ................................................................... 59

Prepared by:      Julie Neil, Manager - Social Services

Annette Gallagher, Coordinator - Community Care

Attachment 1: Surat Community Consultation attendance sheet     63

Attachment 2:.................... Surat Child Care Survey Template       66

11.2      Consumer Directed Care Consultation....................................................... 68

Prepared by:      Julie Neil, Manager - Social Services

11.3      Santos GLNG Food and Fire Fest 2013 - Post Event Report................ 70

Prepared by:      Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Attachment 1:     The Santos GLNG Food and Fire Fest 2013 Official Program      77

Attachment 2:     Final Budget for 2013 Santos GLNG Food & Fire Festival 2013 for Post Event Report................................................................... 78

 

12          Infrastructure Services

12.1      Property Access - Theresa Bolic.................................................................. 79

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Theresa Bolic - Road Access - Lot 21 on BWR320........... 83

Attachment 2:     Acknowledgement letter to Theresa Bolic Re Road Access to Lot 21 BWR320 Jackson-Wandoan Road....................................... 84

Attachment 3:     T_Bolic_Map_Request for property access........................ 85

12.2      Request for footpath - Surat Day Care, and public toilets at Surat Weir 86

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     17.09.13 Cr. Request - Cr. Newman - Pam Ferguson - Various Matters...................................................................................... 91

Attachment 2:     Acknowledgement Letter to Pam Ferguson Re Footpath for Burrows St, Surat and Toilet Amenities for Surat Weir...................... 92

 

13          Development, Facilities & Environmental Services

13.1      Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14........................................................................ 94

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

13.2      Membership - Murray Darling Association................................................. 97

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

13.3      Application for Amalgamation of Land........................................................ 99

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:     Application for Amalgamation of Lot 58 on DL356 & Lot 38 on DL361     101

Attachment 2:     Mungallala area  Map........................................................... 103

Attachment 3:     More detailed Map - situational........................................... 104

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Application for Payment Arrangement

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Request for Interest on Outstanding Rates to Cease Accruing

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.3        Request for Rates Waiver

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.4        Proposed Changes to Handling of Correspondence

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(b) industrial matters affecting employees.

 

Councillor Business

 

14          Councillor Business

 

 

Closure

 

 

 

 

 

 

 

 

 

                         

 


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 9 October 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Chief Executive Officer - Julie Reitano, Coordinator - Corporate Communications - Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

(Acting) Director Infrastructure Services - Michael Parker, Manager Major Projects, Economic Development & Tourism - Ed Sims, Coordinator Economic Development - Ryan Gittins, Coordinator Planning - Danielle Pearn, Specialist Compliance -  Warren Oxnam.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

The Mayor acknowledged the passing of Cliff Knights, former long serving Mayor of the  Warroo Shire Council, and elected member for local government over a period of 28 years. 

Council observed a minute of silence as a mark of respect for his service to the community of Surat.

 

Council also paid their respects to Ann Gibbes, former Councillor of Roma Town Council, whose daughter Catherine Tyrrell sadly passed away recently.

 

APOLOGIES   

 

Resolution No. GM/10.2013/01

Moved Cr Wason                                                          Seconded Cr Price

 

That apologies be received and leave of absence granted for Cr. Schefe  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/10.2013/02

Moved Cr Chambers                                                     Seconded Cr Denton  

 

That the minutes of the General Meeting (17-25.09.13) held on 25 September 2013 be confirmed as amended,  with the table contained in Resolution Number GM/09.2013/58 to be displayed as follows:

 

SERVICE

                          PROVIDER

Electrical Services

Barclay Electrical Pty Ltd 

Plumbing Services

Roma Plumbing Pty Ltd

Carpentry Services

D M & S J Walmsley t/a David Walmsley Builder

Handyman Services

A M & L A Aisthorpe t/a Farmers’ Supplies

Brett’s Handyman 

D M & S J Walmsley t/a David Walmsley Builder

 

Carpet Cleaning

B M & L M  Bennett t/a Bottletree Carpet & Tile Care

D M & S J Walmsley t/a David Walmsley Builder

Cleaning Services

D M & S J Walmsley t/a David Walmsley Builder

A M & L A Aisthorpe  t/a Farmers’ Supplies

Lawn and Gardening Maintenance

Brett Gallagher t/a Brett’s Handyman 

D M & S J Walmsley  t/a David Walmsley Builder

R K & B A Wallis  t/a R & B Mowing 

Mr Ronald J Irwin  

Mr Russell Allen   

A M & L A Aisthorpe t/a Farmers’ Supplies 

Mr John Sokoll  t/a John Sokoll

Wood Collection and Chopping

D M & S J Walmsley t/a David Walmsley Builder

 

Mr Ronald J Irwin 

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/44980

Subject Heading:                          Southern Queensland Country Travellers'Guide - 2014/15

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Pursuant to resolution GM/08.2013/33 Council was to establish a membership with the Outback Queensland Tourism Association (OQTA), in addition to its existing membership with Southern Queensland Country Tourism (SQCT). 

 

As Council intended to join OQTA immediately, and will therefore be a member of two Regional Tourism Organisations (RTO’s) for at least the 2013/14 financial year, and potentially the next, existing budget will be allocated to respective marketing campaigns in a more strategic manner.

 

 

In view of the decision to join the OQTA and reconsider SQCT membership for the 2014/15 period, Council’s endorsement of this approach was sought.

 

Discussion:

Cr. Chambers requested that the spelling of “Mungallala” be corrected in the contained map within the Southern Queensland Travellers Guide Brochure.  The Coordinator – Economic Development advised that this would be amended accordingly.

 

Resolution No. GM/10.2013/03

Moved Cr Price                                                             Seconded Cr Denton  

That Council endorse payment of $6,556 (incl. GST) to secure four pages of editorial within SQCT’s 2014/15 Travellers’ Guide.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                   10.2

File Number: D13/45023

Subject Heading:                          Maranoa Regional Council's attendance at the Destination Q Tourism Forum, 27 - 28 August 2013

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Councillor Price & Ryan Gittins represented the Maranoa Regional Council (MRC) at the 2013 Destination Q Forum, held on the Gold Coast on 27 & 28 August.

 

This year’s forum built on the foundations that were established at the inaugural Destination Q Forum held in Cairns on 25 & 26 June 2012. Numerous administrative and legal constraints have been removed by the State Government in the year that followed the Cairns Forum, allowing this year’s Destination Q to concentrate on the long-term strategic direction of the tourism industry.

 

The initiative taken by the State Government to collaborate with tourism operators is a positive step for the entire industry. The involvement of Ministers and high-level departmental staff at the forum indicates their willingness to listen to the ideas, complaints and suggestions of the tourism industry and undertake corrective actions as required. These are positive steps for Queensland and its tourism industry as the Government aims to double visitor expenditure by 2020. 

 

Discussion:

Cr. Price & Cr. Flynn positively acknowledged the State Government’s reduction of administrative barriers in action, having both recently organised a community event in Wallumbilla & Roma. 

 

Resolution No. GM/10.2013/04

Moved Cr Price                                                             Seconded Cr Newman  

 

That Council endorse the post-event review contained within this report.

 

CARRIED                                                                                                                      8/0

 

 


 

 

Item Number:                                   10.3

File Number: D13/45253

Subject Heading:                          Clearview Rise Street Naming Competition

Applicant:                                         Economic Development Queensland

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

In email correspondence, dated 25 July 2013, Economic Development Queensland (EDQ) requested Council’s assistance to conduct a naming competition for a new street in the Clearview Rise residential estate.

 

The Community Development team provided marketing assistance,  and as of 26 September, the competition was completed.  EDQ representatives arrived at a shortlist of 3 proposed names for the street, being –

A.     Bromeliad Street

B.     Showground Drive

C.     Heritage Hill Road

 

These were presented for Council’s consideration and subsequent endorsement.  

 

 

Resolution No. GM/10.2013/05

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council endorse the naming of the identified street as “Heritage Hill Drive.”

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                   10.4

File Number: D13/45310

Subject Heading:                          Maranoa Business Excellence Program

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Maranoa Regional Council’s (MRC) Economic Development Unit, in collaboration with The Department of State Development, Infrastructure & Planning (DSDIP) and the Western Star, is introducing a business support program - the Maranoa Business Excellence Program (BEP).

 

The first event was scheduled for Tuesday 8 Oct 2013, with the entire program consisting of approximately 10 forums & workshops.

 

Discussion:

Cr. Flynn enquired on distribution of Council’s allocated funds for the program.  The Coordinator – Economic Development advised that funds were allocated by Council over the 10 event program, as part of the 2013/14 financial year.  Funding allocations for each event are to be assessed on a ‘case by case’ basis.

 

Cr. O’Neil, who had opened the inaugural program event on 8 October 2013, commended staff in working closely with local business to deliver these programs to the business community.

 

 

 

Resolution No. GM/10.2013/06

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council endorse the briefing report as presented.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   10.5

File Number: D13/46032/

Subject Heading:                          Cultural Heritage Injune Preservation Society (CHIPS) request for the transfer of old National Australia Bank (NAB) building

Applicant:                                         CHIPS

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

On 12 December 2012, Council resolved to approve amendments to the Injune Placemaking Strategy to allow a number of developments on the site ( referred to as the Injune Multipurpose Precinct), situated on the corner of Hutton St and Second Avenue.

 

Subsequent to the Council resolution, a number of intervening events occurred, resulting in the postponement of the original project.

 

The Cultural Heritage Injune Preservation Society (CHIPS) had requested Council’s consideration for one individual project - the relocation of the old National Australia Bank (NAB) building from its current location to the Injune Multipurpose Precinct.

 

CHIPS is planning on relocating and restoring the building with the help of volunteer labour and is planning on submitting an application for round 1 of the 2013/14 Community Grants Program. As this project will be facilitated on Council land, Council’s approval is a pre-requisite for this grant application.

 

Discussion:

Council discussed the proposed location and approach to consultation with CHIPS on the requested relocation of the old NAB building.

 

Resolution No. GM/10.2013/07

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council approve CHIPS request to relocate the old NAB building to the Injune Multipurpose Precinct, subject to the following conditions:

 

(a)  That their project conforms with all relevant building & plumbing approvals and processes.

 

(b)  That the structure be located opposite the existing courthouse building, on the boundary line to RSL Memorial Hall lot (boundary of 36 & 38 Hutton Street) subject to further consultation with the CHIPS Group.

 

(c)  That funding for this project is made available from the community of Injune and/or successful grant application/s.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/45989

Subject Heading:                          Grid Replacement Yuleba – Taroom Road

Location:                                          Yuleba - Taroom Road

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council considered APLNG Work Package 2a and 2b at its General Meeting held on 24 July 2013 and awarded a contract to RoadTek South for the improvement works, subject to concurrence acceptance from Origin Energy.

 

Part of the Resolution (GM 07.2013/28) stated ‘removal of a grid’ on the road.

Subsequent discussion with the landowner and Origin Energy representatives has resulted in a compromise, in that Origin Energy have advised that they will accept the cost of the grid replacement.

 

Resolution No. GM/10.2013/08

Moved Cr Wason                                                          Seconded Cr Denton  

 

That Council include the grid replacement in APLNG work package 2a, with the cost being met by Origin Energy.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/43245

Subject Heading:                          Material Change of Use - "Extractive Quarry" (up to 100,000 tonnes per annum) (File:2013/18566)

Location:                                          Warrego Highway, Jackson Qld 4426 (Lot 12 SP218512)

Applicant:                                         David Murray Bassingthwaighte and Suzanne Bassingthwaighte c/- Fyfe Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for “Extractive Industry” and Environmentally Relevant Activity 16 – Extractive and Screening Activities (up to 100,000 tonne/year) on land at 41476 Warrego Highway, Jackson QLD 4426, described as Lot 12 on SP218512. 

 

The application is subject to Impact Assessment against the relevant provisions of Bendemere Shire Planning Scheme 2006.  Two submissions were received during the public notification period (06/06/2013-28/06/2013).

 

Resolution No. GM/10.2013/09

Moved Cr Newman                                                       Seconded Cr Flynn  

That Council approve the application for a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 – Extractive and Screening Activities (up to 100,000 tonne/year) on land at 41476 Warrego Highway, Jackson QLD 4426, described as Lot 12 on SP218512, subject to the following Conditions:

Preamble

 

(a)      Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.       Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 2(a) & 3(b) – Extraction and Screening Activities in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

SLP001

Jackson Quarry Site Layout Plan

21/05/2013

SP003

Jackson Quarry Extraction Area 1 Plan

21/05/2013

SP006

Jackson Quarry Extraction Area 2 Plan

21/05/2013

EP001

Jackson Quarry Extraction Plan

21/05/2013

 

6x3 Site Office_Jackson Quarry Elevation

23/08/2012

 

Elevation (Amenities Building)

 

 

4.       During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

 

 

Stormwater and Drainage

 

8.       Stormwater, erosion and sediment is to be managed in accordance with the Stormwater Management Plan prepared by Ausrocks dated 27 February 2013 and the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

9.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

10.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.     There must be no increases in any silt loads or contaminants in any overland flow from the development site.

 

12.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

13.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

14.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project. 

 

15.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.     Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

17.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services Provisions

 

18.     Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any sewerage system provided onsite.

 

19.     At all times during the operation of the extractive activities effluent is to be disposed of in accordance with On-site Sewerage Code DNRM AS1547.2000 and On-site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

20.     The development must be provided with on-site water supply with sufficient capacity to meet operational needs, including ablutions facilities, potable uses and watering to minimise dust nuisance.

 

21.     All supplies of potable water and disposal of waste water is to be carried out by a suitably licensed contractor.

 

22.     The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

23.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

24.     All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

25.     At all times while the use continues, waste containers shall be maintained on site in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access and Roads

 

26.     All weather vehicle access shall be provided for traffic movement within the development site.

 

27.     Any parking areas on the site shall be clear of vehicular movement areas.  No parking area shall be allowed to encroach into swept paths of vehicular movements.

 

28.     Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

29.     Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by, and to the satisfaction of Council.

 

30.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

31.     All earthworks shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

32.     All re-shaped disturbed land must be similar in form to surrounding undisturbed land.

 

33.     All backfilled excavations must be overfilled to allow for settlement.

 

 

Latest versions

 

34.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Operations of Approved Use

 

35.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

36.     All approved uses must be carried out in accordance with the requirements of the approved Site Based Management Plan.

 

37.     Hours of operation of the approved use are limited to 6am-6pm Monday to Saturday.  No operations are to occur on Sundays or Public Holidays.

 

38.     The operator is to notify adjoining property owners and/or occupiers a minimum of 3 days prior to undertaking any blasting activities on the site.

 

39.     Weeds and pests are to be monitored and controlled in accordance with the Pest and Weed Management Plan contained in the Site Based Management Plan prepared by Ausrocks dated 7 March 2013.

 

40.     At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with the Rehabilitation Management Plan contained in the Site Based Management Plan prepared by Ausrocks dated 7 March 2013.

 

Advertising Signs

 

41.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

42.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

43.     All lighting of the site, including temporary lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

44.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

45.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

 

 

 

No Cost to Council

 

46.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

47.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Electricity Easement

 

48.     Natural ground level within the easement should not be altered without approval from Ergon Energy.  Should any cut and/or fill be proposed within the easement, detailed civil design drawings showing proposed levels (and the location of Ergon Energy prior to any works commencing on site).

 

49.     Access to the easement and access along the easement must be available to Ergon Energy personnel and equipment at all times.  Where fencing prohibits access to and along the easement area, gates must be supplied and installed at the developer/owner’s expense.

 

50.     A high strength guard barrier is to be constructed at a minimum distance of 15 metres from the base of any high voltage tower if in the vicinity of the quarrying activities / vehicle movement areas.  Design of the barrier is to be approved by Ergon Energy before construction to determine suitability and any special earthing requirements.  All costs associated with the construction of the barrier will be at the expense of the developer.

 

51.     Due to the likely increase in vehicle movements, signage is to be installed where any access track / vehicle movement areas intersect with the easement, alerting drivers to the presence of the powerline and tower to reduce risk of damage or contact.

 

52.     Should changes to any Ergon Energy infrastructure be proposed or required as part of the development, those changes are made with Ergon Energy’s consent and at the developer/owner’s expense (unless otherwise agreed to by Ergon Energy).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   13.2

File Number: D13/44670

Subject Heading:                          Material Change of Use - "Accommodation Units" (3 Units) (File: 2013/18607)

Location:                                          55 Raglan Street, Roma QLD 4455 (Lot 16 on RP30933)

Applicant:                                         Blana Pty Ltd ATF The Purple Pony Trust C/- ADAM + SPARKS Town Planning + Development

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application seeks approval for a Material Change of Use for Accommodation Units (3 Units) on land at 55 Raglan Street, Roma QLD 4455, described as Lot 116 on RP30933. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (24/07/2013 – 14/08/2013).

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

Discussion:

Council discussed proposed car parking arrangements on the site.

 

Resolution No. GM/10.2013/10

Moved Cr Price                                                             Seconded Cr Newman  

 

That Council approve the application for Material Change of Use – Accommodation Units (3 Units) at 55 Raglan Street, Roma QLD 4455, described as Lot 116 on RP30933, subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1412SK-02 Rev A Sheet 2 of 7

Demolition and Services Plan

27/03/2013

1412SK-03 Rev E Sheet 3 of 7

Site Plan

As amended in red

26/09/2013

1412TC-01 Rev A Sheet 1 of 1

Site Plan

28/06/2013

1412SK-04 Rev A Sheet 4 of 7

Lower Level Floor Plan

27/03/2013

1412SK-05 Rev A Sheet 5 of 7

Upper Level Floor Plan

27/03/2013

1412SK-06 Rev A Sheet 6 of 7

North & West Elevation

27/03/2013

1412SK-07 Rev A Sheet 7 of 7

South West & East Elevation

27/03/2013

1412E-01 Rev A Sheet 1 of 1

Floor Plan & North & West Elevation

06/05/2013

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

4.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

10.   Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.   Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.   Stormwater run-off from roof and impervious surface areas is to be collected internally and piped to the drainage system in Arthur Street or Raglan Street adjacent to the site in accordance with a lawful point of discharge.  

 

13.   Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

14.   Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

15.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

Erosion Control

 

16.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

21.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

22.   The development is to be connected to reticulated gas supply at no cost to Council.

 

23.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

24.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

25.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

26.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

27.   All waste containers shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

28.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

29.   Access to the development site is to be provided via two 3.0 metre wide vehicle crossovers constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.  The location of the vehicle crossovers shall be in accordance with the approved plan 1412SK-03 Rev E Sheet 3 of 7 “Site Plan”, dated 29/06/13.

 

30.   The existing vehicle access to the site from Arthur Street shall be made redundant.

 

31.   Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

32.   The entrance to Units 1 and 2 are to be fenced and gated to delineate the entrance areas from the onsite vehicle manoeuvring area.

 

33.   Provide a total of eight (8) car parking spaces on the site in accordance with the approved plans as amended in red by Council. 

 

34.   Car parking by residents or paying guests associated with the use of the site is to be contained on the site and is not to occur on Arthur Street or on Raglan Street within 500 metres of the site. Paying guests include those who have accommodation on the site supplied as part of a work contract or commercial arrangement.

 

35.   Residents or paying guests associated with the use of the site are not to park commercial or industrial vehicles on Arthur Street or on Raglan Street within 500 metres of the site. 

 

36.   The parking of vehicles on the site is restricted to vehicles whose dimensions do not exceed the B99 standard in Australian Standard AS/NZS 2890.1.2004 Parking Facilities, Part 1: Off-street Car Parking.

 

37.   Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

38.   Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

39.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

40.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

41.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

External Roadworks

 

42.   Arthur Street is to be upgraded in accordance with Schedule 2: “Standards for Roads, Carparking, Access and Manoeuvring Areas” and Capricorn Municipal Development Guidelines Section D1 Table D1.06.03 Access Street. These works will include but not be limited to widening of pavement and seal and installation of kerb and channelling to the full extent of the Arthur Street frontage. In lieu of these works being undertaken a contribution of $13,750.00 (GST included) shall be paid to Council.

 

Environmental

 

43.   All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

44.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

45.   Site landscaping is to be provided in accordance with the approved Site Plan 1412SK-03 Rev E Sheet 3 of 7, dated 29/06/13.  Landscaping is to comprise a mix of trees, shrubs and ground covers. Landscaping to include at least 4 trees which will have a minimum height of 4 metres when fully grown.

 

46.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

47.   Site landscaping must be planted prior to occupation of the accommodation units.

 

48.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

49.   Screen fencing to a height of 1.8 metres is to be established along the northern and western boundaries of the site.

 

Avoiding Nuisance

 

50.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

51.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

52.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

53.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

54.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

55.   Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

56.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

57.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

58.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

59.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $42,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

60.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

61.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being named ‘Power of Attorney’ for the applicant,  and left the chambers at 9.40am taking no further part in discussion or debate on the item.

 

Item Number:                                   13.3

 

Subject Heading:                          Material Change of Use - Preliminary Approval to vary the effect of the Planning Scheme and Reconfiguring a Lot - 1 Lot into 81 Lots (5 Stages) (File: 2012/18202)

Location:                                          150 Bowen Street, Roma (Lot 3 on RP30957)

Applicant:                                         Roma Property Group C/- Urban and Rural

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application sought a Development Permit for Reconfiguring a Lot – 1 into 81 lots, in five stages on land at 150 Bowen Street, Roma QLD 4455.  The proposed reconfiguration will create 81 residential lots to the west of the Roma township in an emerging residential area.

 

A Preliminary Approval to vary the effect of the planning scheme is also sought, to have future development on the site assessed under the Bowen Street Residential Estate Preliminary Approval Document.

 

The proposed lots are generally consistent with the minimum area and width requirements for lots in the Residential Zone in the Urban Area. The development is proposed to be carried out in five stages, with a part of the ultimate internal road layout to be constructed at each stage.  Four larger lots have been proposed for future Dual Occupancy development at a later stage.

 

The proposed development is generally consistent with the provisions of the Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes and Overall Outcomes of the Reconfiguring a Lot Code, and aligns with the Council’s draft Strategic Plan.

 

The proposed development is outside the Priority Infrastructure Area (PIA) and calculations for infrastructure costs have been in accordance with Council’s policy.

 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, following further investigation of applicable guidelines in dealing with water catchment areas.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Cr. O’Neil left the Chamber at 10.04am.

Cr. O’Neil entered the Chamber at 10.07am.

 

At cessation of discussion on the abovementioned item,  Cr. Wason entered the Chamber at 10.18am.

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.20am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.03am.

 

Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being named ‘Power of Attorney’ for the applicant,  and left the chambers at 11.03am taking no further part in discussion or debate on the item.

 

Item Number:                                   13.3

File Number: D13/45666

Subject Heading:                          Material Change of Use - Preliminary Approval to vary the effect of the Planning Scheme and Reconfiguring a Lot - 1 Lot into 81 Lots (5 Stages) (File: 2012/18202)

Location:                                          150 Bowen Street, Roma (Lot 3 on RP30957)

Applicant:                                         Roma Property Group C/- Urban and Rural

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application seeks a Development Permit for Reconfiguring a Lot – 1 into 81 lots, in five stages on land at 150 Bowen Street, Roma QLD 4455.  The proposed reconfiguration will create 81 residential lots to the west of the Roma township in an emerging residential area.

 

A Preliminary Approval to vary the effect of the planning scheme is also sought, to have future development on the site assessed under the Bowen Street Residential Estate Preliminary Approval Document.

 

The proposed lots are generally consistent with the minimum area and width requirements for lots in the Residential Zone in the Urban Area. The development is proposed to be carried out in five stages, with a part of the ultimate internal road layout to be constructed at each stage.  Four larger lots have been proposed for future Dual Occupancy development at a later stage.

 

The proposed development is generally consistent with the provisions of the Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes and Overall Outcomes of the Reconfiguring a Lot Code, and aligns with the Council’s draft Strategic Plan.

 

The proposed development is outside the Priority Infrastructure Area (PIA) and calculations for infrastructure costs have been in accordance with Council’s policy.

 

Discussion:

Following further investigation, Council resumed lengthy discussion on the item, having raised concerns with respect to ongoing maintenance costs for Council in maintaining water quality and treatment device locations.  Council also discussed storm water management and public safety of the site.

 

Resolution No. GM/10.2013/11

Moved Cr Newman                                                       Seconded Cr Chambers  

 

Preliminary Approval Requirements

 

That Council approve the application for Reconfiguring a Lot; and approve in part the application for a Material Change of Use for a Preliminary Approval to Affect the Planning Scheme; on land at 150 Bowen Street, Roma QLD 4455 and described as Lot 3 on RP30957, subject to the following conditions:

 

1.       This Preliminary Approval applies to Lot 3 on RP30957, referring to proposed Lots 1 to 81 on approved Plan No. 102721#003 Rev. 2, ‘Bowen Street Residential Estate Subdivision Proposal Plan, dated 08/08/2013 (the ‘Preliminary Approval Area’).

 

2.       The extent to which this Preliminary Approval overrides the Roma Town Planning Scheme 2006 is limited to development as outlined in the level of assessment tables below, and where development is compliant with the conditions of this approval.

 

2 (a) Level of Assessment Table – Material Change of Use

Column 1 Use Class

Column 2 Assessment Category

Applicable Codes

Dwelling House

 

Self Assessable

Bowen Street Residential Estate Development Code

Dual Occupancy where located on ‘Dual Occupancy Lots’ on approved Plan No. 102721#003 Rev 2, ‘Bowen Street Residential Estate Subdivision Proposal Plan, dated 08/08/2013

Code Assessable

Bowen Street Residential Estate Development Code

All other uses

All other uses whether defined or nor defined in the Roma Town Planning Scheme 2006

Impact Assessable

Roma Town Planning Scheme 2006

 

 

 

2 (b) Level of Assessment Table – Other Development within the Preliminary Approval Area

Column 1 Use Class

Column 2 Assessment Category

Applicable Codes

Reconfiguring a Lot

 

Code Assessable

Bowen Street Residential Estate Development Code

Carrying out operational work for reconfiguring a lot

Code Assessable if reconfiguring is assessable development

Filling and Excavation Code

Bowen Street Residential Estate Development Code

Carrying out building work where not associated with a material change of use

Self Assessable if undertaking associated with existing buildings on the site

Bowen Street Residential Estate Development Code

Placing an advertising sign or hoarding on premises not associated with a Material Change of Use

Self Assessable if an advertising side otherwise,

 

Code Assessable

Advertising Devices Code

 

3.       The prescribed period for this Preliminary Approval is 5 years from the date that the approval takes effect.

 

Advice

 

This approval given under Section 242 of the Sustainable Planning Act 2009 does not permit development to occur. All future development must be approved by Council through a Development Permit where required under the Level of Assessment.

 

 

Development Permit for Reconfiguring a Lot (1 into 81 Lots)

 

CONDITIONS OF APPROVAL FOR ALL STAGES

 

Preamble

 

Refer to www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG)

 

Complete and Maintain

 

5.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

6.       Complete and maintain all operational and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

7.       Maintain the approved development being Reconfiguring a Lot (1 into 81 lots) over 5 stages in accordance with the following approved plans:

Plan/Document number

Plan/Document name

Date

102721#003 Rev. 2

Bowen Street Residential Estate Subdivision Proposal Plan

08/08/2013

25043-BRI-C Rev B

Site Based Stormwater Management Plan

08/042013

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG-D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG-D12

Capricorn Municipal Development Guidelines – Sewerage Reticulation Design D12 Design Guidelines

09/2007

 

8.       This approval is subject to an Operational Works approval, in accordance with the Sustainable Planning Act 2009, for infrastructure works including among others, roads, sewerage, water, gas and stormwater dispersal, prior to any work, other than the reconfiguration of the land, is commenced. This operational works application is to include, among others, designs for the infrastructure works.

 

9.       As the development is outside the identified Priority Infrastructure Area, any upgrade or extension to downstream Council infrastructure for sewerage, water, gas or stormwater dispersal required to accommodate the added capacity will be the responsibility of the developer.

 

10.     Any damage to existing roads and infrastructure (kerb, road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

11.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

12.     The height of the land after development must not exceed one metre in total above the pre-development ground level for a distance of 15 metres from any boundary of the development site adjoining other properties.

 

13.     Any retention basin wall with a slope greater than 15% will require child proof fencing along that section of the wall.

 

Development Permit for Reconfiguring a Lot (Stage 1 - 1 into 4 lots)

 

Stormwater and Drainage

 

14.     Each lot is to be provided with a lawful point of discharge.

 

15.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

16.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

17.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

18.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

19.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

20.     During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Services Provisions

 

21.     Each lot must be provided with a connection to the reticulated sewerage system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D12 ‘Sewerage Reticulation’, at no cost to Council.

 

22.     The sewer reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this sewer reticulation main.

 

23.     Each lot must be provided with a water connection, up to and including a path cock, to the water distribution network in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D11 ‘Water Reticulation’ at no cost to Council.

 

24.     Each lot must be provided with connection to the reticulated gas supply prior to approval of the plan of survey. 

 

25.     The gas reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this gas reticulation main.

 

26.     A certificate(s) must be obtained from a provider agency stating that telecommunications connections can be made to all new allotments prior to approval of the plan of survey. 

 

27.     A certificate(s) must be obtained from a provider agency stating that underground electricity supply network connections can be made to all new allotments and that adequate electricity supplies are available prior to approval of the plan of survey. 

 

28.     All sewerage mains, water mains and associated infrastructure located within allotment boundaries must be contained within a three metre wide registered easement.

 

29.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that the Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

30.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

31.     Bowen Street is to be upgraded in accordance with Schedule 2: “Standards for Roads, Carparking, Access and Manoeuvring Areas” and Capricorn Municipal Development Guidelines Section D1 Table D1.06.03 Urban Collector. These works will include but not be limited to widening of pavement and seal and installation of kerb and channelling to full extent of Bowen Street frontage. In lieu of these works being undertaken a contribution of $39,516.00 (GST included) is be paid to Council.

 

32.     The landowner shall be responsible for construction and maintenance of vehicle driveways from the property boundary to the respective street frontage of the proposed lots, and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.     Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

34.     All vehicular accesses and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Prior to Plan Approval

 

35.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the plan of survey.

 

36.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any plans of survey being approval.

 

Infrastructure Contributions

 

37.     You shall pay to Council, prior to plan approval, a contribution for trunk infrastructure equivalent to Council’s Priority Infrastructure Plan of $63,000.00.

 

No Cost to Council

 

38.     All costs associated with the approved development shall be met by the developer including costs of survey, easement preparation and registration, document lodgement, plan approval and land transfers, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Development Permit for Reconfiguring a Lot (Stage 2 - 1 into 3 lots)

 

Stormwater and Drainage

 

39.     Each lot is to be provided with a lawful point of discharge.

 

40.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

41.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

42.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

43.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

44.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

45.     During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Services Provisions

 

46.     Each lot must be provided with a connection to the reticulated sewerage system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D12 ‘Sewerage Reticulation’, at no cost to Council.

 

47.     The sewer reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this sewer reticulation main.

 

48.     Each lot must be provided with a water connection, up to and including a path cock, to the water distribution network in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D11 ‘Water Reticulation’ at no cost to Council.

 

49.     Each lot must be provided with connection to the reticulated gas supply prior to approval of the plan of survey. 

 

50.     The gas reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this gas reticulation main.

 

51.     A certificate(s) must be obtained from a provider agency stating that telecommunications connections can be made to all new allotments prior to approval of the plan of survey. 

 

52.     A certificate(s) must be obtained from a provider agency stating that underground electricity supply network connections can be made to all new allotments and that adequate electricity supplies are available prior to approval of the plan of survey. 

 

53.     All sewerage mains, water mains and associated infrastructure located within allotment boundaries must be contained within a three metre wide registered easement.

 

54.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that the Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

55.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

56.     Bowen Street is to be upgraded in accordance with Schedule 2: “Standards for Roads, Carparking, Access and Manoeuvring Areas” and Capricorn Municipal Development Guidelines Section D1 Table D1.06.03 Urban Collector. These works will include but not limited to widening of pavement and seal and installation of kerb and channelling to full extent of Bowen Street frontage. In lieu of these works being undertaken a contribution of $20,808.92 (GST included) be paid to Council.

 

57.     The developer must arrange and meet all costs associated with having the road reserve area transferred to Council’s ownership prior to plan approval.

 

58.     The construction of all internal roads is to be in accordance with Schedule 2 – Standards for Roads, Car parking, Access and Manoeuvring.

 

59.     The landowner shall be responsible for construction and maintenance of vehicle driveways from the property boundary to the respective street frontage of the proposed lots, and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

60.     Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

61.     The developer must prepare and submit a detailed landscape concept plan for approval by the Council as part of any application for Operational Works.

 

62.     All vehicular accesses and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Prior to Plan Approval

 

63.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the plan of survey.

 

64.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any plans of survey being approval.

 

 

 

Infrastructure Contributions

 

65.     You shall pay to Council, prior to plan approval, a contribution for trunk infrastructure equivalent to Council’s Priority Infrastructure Plan of $63,000.00.

 

No Cost to Council

 

66.     All costs associated with the approved development shall be met by the developer including costs of survey, easement preparation and registration, document lodgement, plan approval and land transfers, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Development Permit for Reconfiguring a Lot (Stage 3 - 1 into 10 lots)

 

Stormwater and Drainage

 

67.     Each lot is to be provided with a lawful point of discharge.

 

68.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

69.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

70.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

71.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

72.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

73.     During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Services Provisions

 

74.     Each lot must be provided with a connection to the reticulated sewerage system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D12 ‘Sewerage Reticulation’, at no cost to Council.

 

75.     The sewer reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this sewer reticulation main.

 

76.     Each lot must be provided with a water connection, up to and including a path cock, to the water distribution network in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D11 ‘Water Reticulation’ at no cost to Council.

 

77.     Each lot must be provided with connection to the reticulated gas supply prior to approval of the plan of survey. 

 

78.     The gas reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this gas reticulation main.

 

79.     A certificate(s) must be obtained from a provider agency stating that telecommunications connections can be made to all new allotments prior to approval of the plan of survey. 

 

80.     A certificate(s) must be obtained from a provider agency stating that underground electricity supply network connections can be made to all new allotments and that adequate electricity supplies are available prior to approval of the plan of survey. 

 

81.     All sewerage mains, water mains and associated infrastructure located within allotment boundaries must be contained within a three metre wide registered easement.

 

82.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that the Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

83.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

84.     Bowen Street is to be upgraded in accordance with Schedule 2: “Standards for Roads, Carparking, Access and Manoeuvring Areas” and Capricorn Municipal Development Guidelines Section D1 Table D1.06.03 Urban Collector. These works will include but not limited to widening of pavement and seal and installation of kerb and channelling to full extent of Bowen Street frontage. In lieu of these works being undertaken a contribution of $67,151.70 (GST included) be paid to Council.

 

85.     The developer must arrange and meet all costs associated with having the road reserve area transferred to Council’s ownership prior to plan approval.

 

86.     The construction of all internal roads is to be in accordance with Schedule 2 – Standards for Roads, Car parking, Access and Manoeuvring.

 

87.     The landowner shall be responsible for construction and maintenance of vehicle driveways from the property boundary to the respective street frontage of the proposed lots, and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

88.     Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

89.     The developer must prepare and submit a detailed landscape concept plan for approval by the Council as part of any application for Operational Works.

 

90.     All vehicular accesses and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Prior to Plan Approval

 

91.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the plan of survey.

 

92.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any plans of survey being approval.

 

Infrastructure Contributions

 

93.     You shall pay to Council, prior to plan approval, a contribution for trunk infrastructure equivalent to Council’s Priority Infrastructure Plan of $210,000.00.

 

No Cost to Council

 

94.     All costs associated with the approved development shall be met by the developer including costs of survey, easement preparation and registration, document lodgement, plan approval and land transfers, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Development Permit for Reconfiguring a Lot (Stage 4 - 1 into 37 lots)

 

Stormwater and Drainage

 

95.     Stormwater runoff from the site is to be discharged generally in accordance with the Stormwater Management Plan prepared by Wood & Grieve Engineers dated 8 April 2013, to a lawful point of discharge in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.  The report is to be reviewed for efficiency prior to operational works approval.

 

96.     Each lot is to be provided with a lawful point of discharge.

 

97.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

98.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

99.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

100.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

101.   The developer must arrange and meet all costs associated with having the area identified as ‘Drainage Reserve’, including proposed Lot 31, transferred to Council’s ownership prior to plan approval.

 

Erosion Control

 

102.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

103.   During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Services Provisions

 

104.   Each lot must be provided with a connection to the reticulated sewerage system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D12 ‘Sewerage Reticulation’, at no cost to Council.

 

105.   The sewer reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this sewer reticulation main.

 

106.   Each lot must be provided with a water connection, up to and including a path cock, to the water distribution network in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D11 ‘Water Reticulation’ at no cost to Council.

 

107.   The water reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this water reticulation main.

 

108.   Each lot must be provided with connection to the reticulated gas supply prior to approval of the plan of survey. 

 

109.   The gas reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this gas reticulation main.

 

110.   A certificate(s) must be obtained from a provider agency stating that telecommunications connections can be made to all new allotments prior to approval of the plan of survey. 

 

111.   A certificate(s) must be obtained from a provider agency stating that underground electricity supply network connections can be made to all new allotments and that adequate electricity supplies are available prior to approval of the plan of survey. 

 

112.   All sewerage mains, water mains and associated infrastructure located within allotment boundaries must be contained within a three metre wide registered easement.

 

113.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that the Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

114.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

115.   Dedicate as road reserve the areas shown on approved plan 102721#003 Rev 1 dated 08/08/2013 with the following dimensions:

          a.       Road One to be 20 metres wide

          b.       Road Two and Road Three to be 18 metres wide.

 

116.   Construct roads and associated drainage for these roads in accordance with Capricorn Municipal Development Guidelines Table D1.06.04 and D1.06.03:

          • 20m wide road reserve as Minor Urban Collector

          • 18m wide road reserve as Access Street.

 

          An operational works application is to be submitted and approved by Council before construction of these roads and drainage.

 

117.   A 1.5m wide concrete footpath is to be constructed on one side of Road One in accordance with Capricorn Municipal Development Guidelines Table D1.06.04 and Figure D1.06.2.

 

118.   A 1.5m wide concrete footpath is to be constructed along one side of Road Two in accordance with Capricorn Municipal Development Guidelines Figure D1.06.1.

 

119.   The developer must arrange and meet all costs associated with having the road reserve area transferred to Council’s ownership prior to plan approval.

 

120.   The construction of all internal roads is to be in accordance with Schedule 2 – Standards for Roads, Car parking, Access and Manoeuvring.

 

121.   The landowner shall be responsible for construction and maintenance of vehicle driveways from the property boundary to the respective street frontage of the proposed lots, and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

122.   Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

123.   The developer must prepare and submit a detailed landscape concept plan for approval by the Council as part of any application for Operational Works.

 

124.   All vehicular accesses and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

Prior to Plan Approval

 

125.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the plan of survey.

 

126.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any plans of survey being approval.

 

Infrastructure Contributions

 

127.   You shall pay to Council, prior to plan approval, a contribution for trunk infrastructure equivalent to Council’s Priority Infrastructure Plan of $777,000.00.

 

No Cost to Council

 

128.   All costs associated with the approved development shall be met by the developer including costs of survey, easement preparation and registration, document lodgement, plan approval and land transfers, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Development Permit for Reconfiguring a Lot (Stage 5 - 1 into 27 lots)

 

Stormwater and Drainage

 

129.   Stormwater runoff from the site is to be discharged generally in accordance with the Stormwater Management Plan prepared by Wood & Grieve Engineers dated 8 April 2013, to a lawful point of discharge in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

130.   Each lot is to be provided with a lawful point of discharge.

 

131.   Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

132.   Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

133.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

134.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

135.   The developer must arrange and meet all costs associated with having the area identified as ‘Drainage Reserve’, including proposed Lot 36, transferred to Council’s ownership prior to plan approval.

 

Erosion Control

 

136.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

137.   During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Services Provisions

 

138.   Each lot must be provided with a connection to the reticulated sewerage system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D12 ‘Sewerage Reticulation’, at no cost to Council.

 

139.   The sewer reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this sewer reticulation main.

 

140.   Each lot must be provided with a water connection, up to and including a path cock, to the water distribution network in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the Capricorn Municipal Development Guidelines D11 ‘Water Reticulation’ at no cost to Council.

 

141.   The water reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this water reticulation main.

 

142.   Each lot must be provided with connection to the reticulated gas supply prior to approval of the plan of survey. 

 

143.   The gas reticulation main is to be extended to service these lots. An operational works application is to be submitted and approved by Council before construction of this gas reticulation main.

 

144.   A certificate(s) must be obtained from a provider agency stating that telecommunications connections can be made to all new allotments prior to approval of the plan of survey. 

 

145.   A certificate(s) must be obtained from a provider agency stating that underground electricity supply network connections can be made to all new allotments and that adequate electricity supplies are available prior to approval of the plan of survey. 

 

146.   All sewerage mains, water mains and associated infrastructure located within allotment boundaries must be contained within a three metre wide registered easement.

 

147.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that the Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

148.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

 

 

Access, Roads, Landscaping and Lighting

 

149.   Dedicate as road reserve the areas shown on approved plan 102721#003 Rev 1 dated 08/08/2013 with the following dimensions:

          a.  Road Two and Road Four to be 18 metres wide.

 

150.   Construct roads and associated drainage for these roads in accordance with Capricorn Municipal Development Guidelines Table D1.06.03:

          • 18m wide road reserve as Access Street.

 

151.   A 1.5m wide concrete footpath is to be constructed along one side of Road Two in accordance with Capricorn Municipal Development Guidelines Figure D1.06.1.

 

152.   The developer must arrange and meet all costs associated with having the road reserve area transferred to Council’s ownership prior to plan approval.

 

153.   The construction of all internal roads is to be in accordance with Schedule 2 – Standards for Roads, Car parking, Access and Manoeuvring.

 

154.   The landowner shall be responsible for construction and maintenance of vehicle driveways from the property boundary to the respective street frontage of the proposed lots, and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

155.   Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

156.   The developer must prepare and submit a detailed landscape concept plan for approval by the Council as part of any application for Operational Works.

 

157.   All vehicular accesses and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Prior to Plan Approval

 

158.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the plan of survey.

 

159.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any plans of survey being approval.

 

Infrastructure Contributions

 

160.   You shall pay to Council, prior to plan approval, a contribution for trunk infrastructure equivalent to Council’s Priority Infrastructure Plan of $567,000.00.

 

No Cost to Council

 

161.   All costs associated with the approved development shall be met by the developer including costs of survey, easement preparation and registration, document lodgement, plan approval and land transfers, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at11.13am.

 

Late Items

 

Cr. Flynn removed himself from debate for this item given that he is a member of the Airport Advisory Committee as a business owner and not as a Council delegate.   It was noted that the matters covered within the report were in open session and have no direct impact on his business.

 

However, Cr. Flynn moved to the public gallery at 11.15am, taking no further part in debate on the matter to remove any perception of a conflict of interest.

 

Item Number:                                   L.1

File Number: D13/46581

Subject Heading:                          Airport Advisory Committee Recommendations

Applicant:                                         Airport Advisory Committee

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

The Airport Advisory Committee held a meeting on 4 September.  At that meeting the committee had put forward a number of recommendations that sought to address three (3) matters including:

 

·         The addition of car parking spaces for General Aviation users

·         Construction of a pathway

·         Issuing of correspondence to vehicles parking in ‘No Parking’ and ‘Taxi Only’’ areas.

 

Discussion:

Council determined that estimates needed to be obtained for the recommendation, and requested that the matter be further considered at a future workshop of Council prior to final determination.

 

Resolution No. GM/10.2013/12

Moved Cr O'Neil                                                            Seconded Cr Chambers  

 

That Council:

 

1.    Obtain an estimate/s (in line with Council’s Purchasing Policy), for the addition of 34 car parks as requested by the committee to accommodate operational requirements for General Aviation (GA) users.

 

2.   On receipt of the estimates consider the matter at a future workshop.

 

3.   Endorse the draft communication addressing vehicles parking in the designated ‘No Parking’ and ‘Taxi Only’ parking areas at the Roma Airport. (Noting a correction to paragraph 2, which contains a spelling error for the word - ‘recognise.’

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Airports (Roma, Injune & Surat)

 

At cessation on discussion and debate on the abovementioned item, Cr. Flynn assumed his chair at the meeting at 11.22am.

 

Item Number:                                   L.2

File Number: D13/45987

Subject Heading:                          Roma Flood Mitigation Project - Stage 2

Location:                                          Roma

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council has commenced construction of a levee embankment that is associated with Stage 1 of the Flood Mitigation Project.

Council had also commissioned G.H.D. to ‘carry out’ Stage 2 Scope of Works that would investigate further potential benefits at the following three scales of magnitude:

·         “Regional mitigation” – this considers flooding from runoff originating in the broader Bungil Creek catchment.

·         “Major local mitigation” – this considers mid-scale mitigation options within the town of Roma to mitigate flooding that occurs due to a combination of local runoff and regional tailwater effects, such as occurs through the long drain system and in the vicinity of the Railway Dam.

·         “Minor local” – Drainage improvements – this considers local stormwater drainage issues that occur on a regular basis due to local runoff.

This item tabled the Stage 2 report for Council’s consideration.

 

Resolution No. GM/10.2013/13

Moved Cr Chambers                                                     Seconded Cr O'Neil  

 

That Council:

 

  1. Adopt the Roma Flood Mitigation Study, Stage 2 Report;

 

  1. Endorse the commencement of public consultation;

 

  1. Authorise the Chief Executive Officer (or delegate) to engage G.H.D. to administer the public consultation process on Council’s behalf.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

 

Item Number:                                   L.3

File Number: D13/46680

Subject Heading:                          South St Development - Extension of ROL deadline

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

HHS wishes an extension of time to conclude the ROL process and detailed survey.

 

The extension would not significantly affect the project timeframes to turn key, and normally this matter would be routine, however because this is a variation of a contract which was approved by Council resolution, a formal amendment by Council was sought.

 

Resolution No. GM/10.2013/14

Moved Cr Newman                                                       Seconded Cr Wason  

 

That Council amend the contract of sale for:

 

HORIZON HOUSING SOLUTIONS LIMITED PURCHASE FROM MARANOA REGIONAL COUNCIL

PROPERTY: PROPOSED LOT 3 FORMING PART OF LOTS 3 AND 4 ON SP 179588 & LOT 6 ON SP 184948, SOUTH STREET, ROMA: by,

 

      1.   Replacing the definition of “Survey Plan Due Date” with “Survey Plan Date means 2 December 2013”; and

 

2.   Time is to remain of the essence.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

Item Number:                                   L.4

File Number: D13/46866

Subject Heading:                          Use of Land Adjacent to Booringa Heritage Museum

Applicant:                                         F K Gardner and Sons Group

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

F K Gardner and Sons Group has been contracted by Council to complete flood rectification works in Mitchell.  The group has approached Council seeking permission to use the fenced area behind the Booringa Heritage Museum as a lay down area for approximately 12 weeks while completing the works.

 

Resolution No. GM/10.2013/15

Moved Cr Wason                                                          Seconded Cr Chambers  

That Council approve the request received from F K Gardner and Sons Group to use the fenced area behind the Booringa Heritage Museum in Mitchell as a lay down area for a period of 12 weeks while completing flood rectification works in the town, upon the condition that, in the event of any damage, F K Gardner and Sons remediate the area after use at their cost.   

 

Further that Council note the offer, from F K Gardner and Sons, of assistance to the Booringa Heritage Group to rectify some drainage issues on the land in return for its use during the 12 week period.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager-Facilities

  


 

Item Number:                                   L.5

File Number: D13/46488

Subject Heading:                          Wild Dog Matters

Author and Councillor’s Title:           Cr. Jan Chambers

Executive Summary:

Cr Jan Chambers had been approached by Peter Lucas of Agforce to consider representation on the Western Qld Dog Watch Committee.  This report sought Council’s endorsement of Cr. Chambers’ participation on the committee and further requested that Council write to the State Government requesting that a new Chairperson be appointed to the QDog Committee.

 

Resolution No. GM/10.2013/16

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council:

 

1.         Endorse Cr Jan Chambers’ participation on the Western Qld Dogwatch Committee;

 

2.         Write to State Government requesting that a new Chairperson be appointed to the QDog committee, so that the committee can once again undertake their function.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

 

Resolution No. GM/10.2013/17

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council close the meeting to the public at 11.36am.

 

CARRIED                                                                                                                      8/0

 

 

Resolution No. GM/10.2013/18

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council open the meeting to the public at 11.52am.

 

CARRIED                                                                                                                      8/0

 

 


 

Item Number:                                   C.1

File Number: D13/43731

Subject Heading:                          Land Purchase Proposal

Location:                                          Roma

Applicant:                                         Caltex Australia Petroleum Pty. Ltd.

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Caltex Australia Petroleum Pty. Ltd. has offered Council a parcel of land in Roma for purchase.  The land is listed on the Environmental Management Register.

 

Resolution No. GM/10.2013/19

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council decline the offer to purchase the identified parcel of land from Caltex Australia Petroleum Pty. Ltd;  and authorise officers, through the Chief Executive Officer, to liaise with relevant parties.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   C.2

File Number: D13/45217

Subject Heading:                          Deferral of Rates

Location:                                          Assessment No. 12002101

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant entered into a rates deferral agreement with the former Booringa Shire Council.

The applicant has advised of a change of living arrangements, and has requested confirmation from Council as to how the situation would be dealt with.

 

Resolution No. GM/10.2013/20

Moved Cr Denton                                                          Seconded Cr Price  

That Council consent to the applicant selling their land through private sale provided that all outstanding rates will be paid to Council on settlement.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 


CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.59am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 October 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 17 October 2013

Item Number: 10.1

File Number: D13/49380

 

Subject Heading:                     Future Role of Community Development - Surat

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

Surat & District Development Association (SDDA) has written to Council supporting Council’s decision to review position retention and the role of Community Development in the Surat Community.  The group has obtained a listing of signatories in favour of this approach and further requests Council engage with the Surat Community as part of the position and role review.  

 

 

Officer’s Recommendation: 

That:

 

1.   Council receive and note the email and recorded signatories tabled.

 

2.   Council note that the results of the community consultation held on 15 October 2013 are included in the Report on the Organisational Structure within a separate agenda item.

 

 

Body of Report:

An email was received from SDDA on 8 October 2013 indicating support of Council’s decision to review position retention and the role of community development in the Surat community, having received verbal confirmation from the CEO that Council was of the opinion that a review of the role of community development was required for all smaller communities in the Region.

 

The group, (SDDA), had also obtained a signatory listing containing 176 names and personal phone numbers of residents in favour of this approach.  It was further requested Council engage with the Surat Community as part of this review.   The covering letter from SDDA and the listing of signatories will be presented to Council at the meeting.

 

 

Council’s position was formally adopted at the General Meeting on 14 August 2013, where it was resolved as follows:

 

That:

 

1.   As has occurred with other towns, the upcoming vacant role in Community Development (Community Coordination) be serviced by the 4 remaining Community Coordinators, until such time as Council can consider the local issues from a holistic community perspective;  

 

2.   The community (through Councillors) and staff (through the Chief Executive Officer) be engaged in relation to local community needs, and how best to shape Council’s resourcing by town. 

 

This decision followed Council’s lengthy deliberations at a previous workshop on a range of issues affecting the smaller communities including but not limited to:

-     Tourism

-     Libraries

-     Galleries & Museums

-     Community Development / Coordination

-     Youth

 

The observation was made that each of the communities’ needs are quite different, and the question was posed that perhaps a ‘one size fits all’ approach is not meeting all needs.  Further that perhaps a more holistic/multi-dimensional consideration of all issues might be valuable at this juncture.   

 

To ensure the community has had an opportunity to formally provide input into the future direction of Community Development in Surat, Council held a public forum in Surat on 15 October 2013, inviting all residents to provide their thoughts and feedback.

 

Feedback can be submitted on-line via Council’s website until 23 October 2013.

Consultation (internal/external):

Councillors – MRC

Chief Executive Officer - MRC

Risk Assessment (Legal, Financial, Political etc.):

Community Consultation is a valued activity that assists Council in determining priorities and informing decision making processes. 

Policy Implications:

Aligns with Council’s Draft Community Engagement Framework

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 17 October 2013

Item Number: 10.2

File Number: D13/49488

 

Subject Heading:                     Objection to an Approved Development Application

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           141 Pickanjinne North Road - Yuleba

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

A letter of petition has been received by Council in response to the approved development of a workers camp located at 141 Pickanjinnie North Road, Pickanjinnie. 

 

 

Officer’s Recommendation: 

That Council receive and note the petition tabled.  

 

 

Body of Report:

A letter of petition has been received from a representing resident, on behalf of 81 signatories, who have collectively raised a number of concerns in response to a development approval issued for:

”Undefined Use” (Non-resident Workforce Accommodation – 480 units in five stages), Storage Facility, Operational Works, ERA 63-Sewerage Treatment & ERA 8 – Chemical Storage On land situated at 141 Pickanjinnie North Road Pickanjinnie QLD 4428, Lot 218 on WAL53394 and Lot 219 on WV1588.

 

The letter contains the names and personal contact information of concerned community members, and as such will be presented to Council at the meeting for tabling.

 

To obtain approval, the application was required to undergo public notification.

The public notification period was open for a minimum of 15 business days, with public notices placed in the Western Star on 10 May 2013 and June 2013.  The comment period for the application had closed 28 June 2013.  Four properly made submissions were received during this period.  The submitters will have appeal rights.

 

The petition presented was received by Council on 30 September 2013.

 

Council had approved the development application on 14 August 2013. 

 

The relevant officers are currently reviewing the matters raised, in preparation for a further report to Council for consideration.

Consultation (internal/external):

Chief Executive Officer – MRC

Coordinator - Planning

Risk Assessment (Legal, Financial, Political etc.):

The petition has been presented to Council assuring transparency of the matter.

Policy Implications:

Nil

Financial Resource Implications:

This will be addressed where applicable as part of the separate report.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 17 October 2013

Item Number: 10.3

File Number: D13/49640

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of August/September 2013.

 

 

Officer’s Recommendation: 

That Council receive and note the confirmed minutes of the Airport Advisory Committee (04/09/13).

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councillors on a monthly basis to ensure Council is aware of committee items discussed.

 

The most recent confirmed minutes of each of the committees that have convened during the months of August/September are attached.

 

·    Airport Advisory Committee (04/09/13)

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Confirmed Airport Advisory Committee Minutes - 04.09.13

d13/42896

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Confirmed Airport Advisory Committee Minutes - 04.09.13

 

 

Meeting:                     Airport Advisory Committee Meeting

Date:                           Wednesday 4th September 2013

Chair:                          Cr. Joy Denton                       

Attendees:                 Cr. Joy Denton, Cr. Scott Wason, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Lyn Kajewski – Roma Tourism Association Inc, Keith Chandler, Greg Shaw, Rick Benham – Commerce Roma, Anthony Partridge – TransLink, Jenny Nobel – Roma Cabs

 

Apologies:                  Cameron O’Neil, Cr. David Schefe Michael Parker – Director – Infrastructure Services, Peter Flynn – Maranoa Travel Centre, Barry McCabe – Roma Aero Club, Christopher Kerr – Care Flight Group QLD, Vickie Beitz, Shane Brumby – MI Helicopters, Robert Lethbridge Jon Hamer – Qantas, Ian Rollinson, Scott Rodgers – Air BP, Meryl Brumpton – Flying Surgical & Flying Obstetric Service,  Adrian Harding – Europcar, Anthony McDonald – Hertz Roma.

 

Minutes:                     Christina Tincknell

 

Meeting Opened:     6.00pm

Meeting Closed:       7.15pm

 

Next Meeting Details

Date:               2nd October 2013                   

Time:              6pm                

Location:        Maranoa Room, Roma Airport                       


Meeting Actions

Item

Description

Comments

Action by

When

2.0

Confirmation of Minutes

Amend unconfirmed minutes from 7th August 2013 to show information missing as noted by Lyn Kajewski.

Christina Tincknell

Immediately

3.0

General Aviation Parking

Provide council with consultation information to address parking requirements for GA users

Ben Jones

By 2nd October 2013

 

8.0

 

Passenger Transport

Write to all gas industry companies utilising the airport to inform them of parking requirements at Roma Airport

Ben Jones

By 2nd October 2013

 

9.0

 

Passengers & Vehicles in the vicinity of the Aero Club

Ben to put forward to council the committees recommendation from resolution AP/09.2013/04

Ben Jones

Next council meeting availability

 

 


 

Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6.00pm.

 

Item 1              Apologies

Resolution AP/09.2013/01

Moved: Lyn Kajewski                   Seconded: Keith Chandler

 

That the apologies be received for this meeting.

 CARRIED                                                                                                                                                                          

 
 

 

 

 

 

 

 


Item 2              Confirmation of Minutes

Lyn Kajewski noted 2 corrections to be made from the minutes arising from the meeting held 7th August 2013. Item 4 General Aviation parking, omitted contacting Royal Flying Doctors Service in the consultation of additional parking. Item 9 General Business, omitted the time frame for Gary Schefe to seek expressions of interest from local business for retail outlets at the Airport Terminal.

 

Resolution AP/09.2013/02

Moved: Greg Shaw                        Seconded: Anthony Partridge

That the Airport Advisory Committee Meeting minutes of 7th August 2013 be confirmed, after the above mentioned changes are made to the minutes.

CARRIED                                                                                                                                                                                                                                                                                                                                                                             

 
 


           

                       

 

 

 

 

 

 

 

Business Arising from Minutes

Lyn Kajewski referred to the request for feedback from unsuccessful tender applicants for the kiosk at the terminal. Lyn advised that it is a council requirement to provide feedback to all tender applicants, regardless of being successful or unsuccessful.

Ben acknowledged that there was an issue with the notification of tender applicants for the kiosk, in that the applicants were not notified in a timely manner. Ben noted that all applicants have been advised of the outcome of their tender application.

 

                                                                                                                       

Item 3              General Aviation Parking

 

Ben updated the committee on the progress of the consultation with GA business/users for additional parking required. After consultation with all businesses/users located in Hangar Drive, a total of 34 additional car park spaces. Ben advised that he will take this information to council for consideration and provide feedback at the next committee meeting.

 

Item 4              Airport Kiosk

 

Ben outlined the progress of the kiosk for the terminal. The contract has been signed and Nektar completed a site inspection on 26th August to complete measurements required for fit out. Nektar will commence fit out on 23rd September through to 3rd October. The kiosk will be operation by 10th October 2013. 

 

Item 5              Additional Check-In Counter & Terminal Seating

 

Council has approved the third check-in counter. In anticipation of this, Ben had already been in contact with Ansir Systems for quotation of the conveyor system required to fit into the existing system. The quote has been received and additional equipment has been ordered.

 

The old terminal seating was not placed in the terminal for use. Upon inspection of the seating it was found to be unsatisfactory as it was not safe. The new terminal seats have been ordered and the delivery date provided by the supplier is 16th September 2013.

 

Item 6              Council Reporting of Committee outcomes & meeting minutes

 

Cr. Denton advised the committee that the minutes from the committee meeting will now be provided to council for acceptance. This is a means of tracking timelines for actions arising from meetings.

 

Item 7              Computerised Check Bag System Breakdown

 

A fault with the Computerised Check Bag System (CBS) occurred on 28th August. The fault was the result of a power regulator failing. CBS unit was not operational because of this failure. Secondary screening measures were implemented during this period. There was minimal impact to passengers during this period. Some flights were a few minutes behind schedule, but the majority still ran on time. The technician from Smith’s Detection arrived on 29th August to repair the fault and the unit was operational again by 1pm on 29th August.

 

Discussion

The committee discussed the cause of the failure and preventative measures. Ben outlined the steps currently being taken to identify the cause and what will be implemented to prevent this in future.

 

Item 8              Passenger Transport (topic requested by Tony Partridge)

 

Tony Partridge outlined to the committee the interest of improving passenger transport to and from the airport from town. Particularly the development of shelters for passengers at taxi and bus waiting areas. Translink are able to fully fund the development of these shelters, and only require plans for the car park development so as to locate the shelter in appropriate areas. Anthony will complete a site inspection with Ben to move forward with this development in line with the current car park development plans.

 

Jenny Nobel of Roma Cabs was present to discuss the current difficulties taxis are having being able to pick up and drop off passengers close to the terminal. As the busses are currently parking along the front of the terminal and along the entrance road to the terminal, the taxis are unable to get in close to the terminal for passenger pick up and drop off. Jenny requested the taxis be permitted to park in the cemented area of the baggage collection area.

 

Discussion

The committee discussed the proposal and were concerned about passenger safety if the taxis were to park in this area. As this area is the baggage collection area, there is a high volume of passenger movement. With the approval of the terminal development, this vicinity will not be available as the terminal will encroach on this area and the remaining section will become an airside area. New developments in the car park will also cater for buses that are parking taxis out of prime passengers pick up/drop off areas.

 

The committee discussed the need to monitor the buses closely to ensure that in the interim, they are not parking along the front of the terminal and in the taxi bays. The committee agreed that written correspondence needed to be sent to companies so that they are aware they are not permitted to park in this area. Anthony Partridge advised that he could provide a letter the Ben that outlines the regulations and penalties of parking in this area, along with the list of fines. If necessary, infringement notices can be issued.

Resolution AP/09.2013/03

Moved: Greg Shaw                        Seconded: Lyn Kajewski

That Airport Management provide written correspondence to gas industry companies to advise on the parking expectations of the Roma Airport.

CARRIED                                                                                                                  8/8                                                                                                                                                                                                                                                                                                      

 
 

 

 

 

 

 

 


Item 9              Passengers & Vehicles in the vicinity of the Aero Club (topic requested by Shane Brumby) 

 

Ben updated the committee on the issues being encountered with FIFO passengers waiting in the GA area. Passengers have been obstructing traffic by standing on the roads, leaving rubbish on the ground in the general area and urinating on the back of the Aero Club building. Ben out the item to the committee for discussion of possible avenues to prevent this from occurring.

 

Discussion

The committee discussed the need for adequate signage to direct passengers for amenities. The current lack of signage could be a contributing factor to the issue. Greg Shaw advised the committee that the Aero Club are discussing the construction of a deck with a sheltered area at the Aero Club for use by passengers waiting in this area. The addition of this area would encourage passengers to wait for flights on the deck rather that on the road, as is currently happening. The only other solution would be to close off GA access and push passengers up to gate 3.

Greg Shaw advised that a previous suggestion was to have a pathway run between the Aero Club and the old terminal building and for passengers to use the old terminal building as a waiting lounge. As the building is currently in use the committee discussed alternative to this option.

 

Resolution AP/09.2013/04

Moved: Greg Shaw                        Seconded: Keith Chandler

That a path be constructed from the landside area of gate 4 located at the Aero Club and run south along the fence to the current Administration Office shelter. Improve the signage for location of amenities in the Administration Office area. 

CARRIED                                                                                                                                                                                                                                                                                                                                                                             

 
 

 

 

 

 

 

 

 


Item 10            General Business

The committee discussed the following items

·     Expressions of Interest for retail outlets at the terminal. The following three retailers showed interested in a retail space

MTC Traders

Roma News

Coomber Bros Jewellers

·     Mitchell Airport – Ben advised that he was still awaiting responses from contractors

·     Injune Airport – Work will commence on 15th September, the airport will be fully operation by 20th September 2013 to aircraft under 5,700kg.

·     Airport Master plan – The master plan has been approved by council. Currently waiting on the detailed design to be completed, once this has been received it will be brought to the committee.  A contribution has been made by Origin and Santos has promised a contribution as well. Discussed expected timeframes for the terminal development.

·     Additional stands have been placed around the terminal for tourism brochures.

 

 

 

...............................................                                                       ...............................................                                                      

Chair                                                                                             Date


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 17 October 2013

Item Number: 10.4

File Number: D13/49654

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           Brisbane & Alice Springs

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Officer’s Recommendation:

That Council approve:

 

1.   The attendance of Cr. Peter Flynn at the 2013 PCYC Town & Country Gala Ball on 26 October 2013 Brisbane;

 

2.   The attendance of Cr. Ree Price at the 2013 National Local Roads & Transport Congress – Sustaining our Roads on 12 – 14 November 2013 in Alice Springs.

 

 

Body of Report:

The Mayor has received an invitation to attend the 2013 PCYC Town & Country Gala Ball on 26 October 2013, in Brisbane.

 

Due to conflicting appointments on that date, the Mayor has requested Cr. Peter Flynn give consideration to attending the event on his behalf.  Cr. Flynn has confirmed his availability to attend.  The event provides Council an important opportunity to network with attendees at the event and strengthen the working relationship between local government and representatives of PCYC. 

 

The 2013 National Local Roads and Transport Congress – Sustaining our Roads will be held on 12 – 14 November 2013. 

 

The focus of the congress will reflect on the state of our nation’s roads and the future direction of roads and transport in Australia.  It will examine details of major national transport reforms, discussing a number of issues, such as:-

 

·    User pay models of charging and investment in roads

·    Facilitating greater use of higher productivity heavy vehicles

·    Exploring freight management options

·    General funding and provision of local roads

 

Cr. Price, Chair of Rural Roads, has indicated an interest in attending the conference given the large road network maintained by Council in the Maranoa, and the challenges in delivering capital and maintenance road programs that meets community expectations.

Consultation (internal/external):

Mayor – Cr. Robert Loughnan

Cr. Peter Flynn

Cr. Ree Price

Risk Assessment (Legal, Financial, Political etc.):

The act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy.

Financial Resource Implications:

2013 PCYC Town & Country Gala Ball

Estimated Costs

Flights & Accommodation:  Estimated at $520

2013 National Local Roads and Transport Congress

Estimated Costs

Registration:                          Registration - $945

Meals & Accommodation:   Estimated at $1,300

Flights:                                    Estimated at $800

Total Estimated Cost:       $3,045

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 1 October 2013

Item Number: 11.1

File Number: D13/45712

 

Subject Heading:                     Maranoa Early Learning Centre

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Julie Neil, Manager - Social Services

 

Executive Summary: 

Community consultation was held in Surat on 15 October 2013 to gather and share Maranoa Early Learning Centre information.

 

Feedback from residents highlighted the need for further child care investigations, community engagement and information sharing.

 

Follow up discussions with not-for-profit organisations has highlighted an interest and request for further operational and business information. Follow up discussions with the Surat State School Principal has also highlighted interest in pursuing the transition of the Kindergarten to school grounds. Considering the timeframe involved with this exploration, it is recommended that Council continue the status quo until long term sustainable alternatives are certain.

 

 

Officer’s Recommendation: 

That Council endorse the following:

 

1.   Re-distribution of the Maranoa Early Learning Survey throughout Surat and surrounds;

 

2.   Continuation with engagement and investigation between Maranoa Regional Council, the Office of Early Childhood Education and Care, Education Queensland, Surat State School, private and not-for-profit child care organisations;

 

3.   Development of a business analysis for private and not-for-profit child care organisation/ s distribution and viewing;

 

4.   Recommendation for Council to continue the Maranoa Early Learning service delivery until December 2014.

 

5.   Recruitment of a Specialist – Early Childhood position - 12 month contract.

 

 

Body of Report:

In order to gather and share information regarding the future of the Maranoa Early Learning Centre, community consultation was held with Maranoa Regional Council CEO and Councillors in Surat on 15 October 2013 (n=45).

 

Feedback as follows:

1.   Further investigation into actual numbers of interested and committed families who would use this service in 2014 and beyond and the number of  Surat ratepayers;

 

2.   Invitation extended to the Injune Day Care Director to speak with the Surat community;

 

3.   Support for discussions to continue with the Office of Early Childhood Education and Care and Education Queensland  to have the kindergarten relocated onto school grounds and support for community fundraising;  

 

4.   The need for a long day care service and after school care*.

*significant proportion highlighted this last point as a need.

Resident feedback was conclusive that child care is needed in this community. Survey results will provide valuable and current information on the type of care most sought in Surat;  that being long day care, after school care, family day care and kindergarten.  In addition it will provide the short and long term projections which will assist business analysis development for Council and other child care service providers.

Follow up discussion with Pauline Newton from the Uniting Church and Leanne Rutherford from the Churches of Christ has highlighted an interest and request for further business and operational information. The Uniting Church has recently established the Mitchell Kindergarten and Day Care Centre and expressed that it would be an advantage for their current business to expand. It was also acknowledged however, that this would take time to develop. The Uniting Church requested information for both Kindergarten and Day Care services whereas, the Churches of Christ requested Day Care service information only.

Development of a business analysis for service provider distribution is recommended. Interim financial analysis of staff wages for a private organisation to manage the Day Care centre has identified significant savings.    For a privately managed service, the estimated total wage package for Day Care staff would be estimated to be $55,000/ annum as opposed to Council’s total wage package for Day Care staff being $143,000 / annum. 

In order for Council to make an informed and final decision regarding the long term future of Surat child care, the need for further investigations, engagement and information sharing is evident. However, the time involved for this to occur appropriately is extensive. Considering the centre’s staffing requirements, that being the temporary nature of the Director’s position and the impending departure of the Kindergarten teacher (COB 20 December 2013), it is recommended that Council comes to a definitive decision for the mid-term.

It is proposed that Council continue Surat Child care service delivery until sustainable alternatives can be reached. A suitable and attractive time frame for qualified staff contracting purposes would be 12 months.

 

The suggestion to minimise staff numbers and reduce wage costs would be to combine the two positions (Director and Kindergarten teacher). The offer of a full time position plus the incentive of accommodation may be attractive to a newly graduated Early Learning Teacher.  Limitation to this scenario is sick leave relief however brokerage of a teacher from the state school could be sought in that instance. 

Discussion with the Surat State School Principal has highlighted the continued interest in transitioning the kindergarten onto school grounds. He is keen to progress these discussions with Maranoa Regional Council – Community Care, Office of Early Childhood Education and Care and Education Queensland. It was also acknowledged however that this would take time to develop.  

Consultation (internal/external):

Surat Community - Attendance Sheet, D13/49098

Julie Reitano, Chief Executive Officer

Cr Ree Price

Cr Jan Chambers

Cr Wendy Newman

Cr Joy Denton

Annette Gallagher, Coordinator – Community Care

Donald Wells, Manager – Human Resources

Pauline Newton, Board Chair – Uniting Church Child Care

Leanne Rutherford, Board Chair – Churches of Christ Child Care

Justin Washington, Principle – Surat State School

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

The estimated cost of wages for the combined position with allowances  is $113,631 and estimated costs of housing is $9,100 - with an overall total of $122,731.     This can be compared to the individual wages; Director ($93,432) and a permanent part-time Kindergarten teacher ($42,999) with an overall total ($136,431).

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(d) To provide an advocacy role for the provision of child care services and facilities as required so as to address the needs of residents in the region.

Supporting Documentation:

1View

Surat Community Consultation attendance sheet

D13/49098

2View

Surat Child Care Survey Template

D13/49197

 

 

Julie Reitano, Chief Executive Officer


Attachment 1

Surat Community Consultation attendance sheet

 




Attachment 2

Surat Child Care Survey Template

 



Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 3 October 2013

Item Number: 11.2

File Number: D13/46353

 

Subject Heading:                     Consumer Directed Care Consultation

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Julie Neil, Manager - Social Services

 

Executive Summary: 

Community Aged Care Packages (CAPS) are being replaced with a new model, Consumer Directed Care. Maranoa Regional Council can either transition their packages to the new model or exit by no later than June 2015. External community care service provider consultation is required. This will provide information regarding the future delivery of this service to the region and provide a basis for further Council recommendations.

 

 

Officer’s Recommendation: 

That Council authorise:

 

1.   Manager – Social Services and Coordinator – Community Care to consult with key stakeholders regarding their interest and intentions with respect to Consumer Directed Care service delivery for the Maranoa.

 

2.   Officer consultation with South West Hospital Health;

 

3.   Officer consultation with Anglicare; and

 

4.   Office consultation with BlueCare.

 

 

Body of Report:

In 2010, the Department of Health and Ageing piloted Community Age Care reforms throughout Australia and as a result, a new Home Care Package commenced 1 August 2013. This program has replaced the former Community Aged Care Packages (CACPs), Extended Aged Care at Home (EACH) and Extended Aged Care at Home Dementia (EACHD) programs. Maranoa Regional Council currently has CAPS packages in Surat, Roma and Wallumbilla. Maranoa Regional Council can either transition or exit the current model by no later than June 2015.

 

 

In order for Council to make an informed decision to transition or exit by June 2015, consultation with other potential service providers is required. This will provide valuable information regarding their interest in delivering this service and their intentions with respect to service delivery to the region as a whole. Results from these findings will be communicated back to Council and guide further recommendations.

 

Consultation (internal/external):

Annette Gallagher, Coordinator – Maranoa Regional Council - Community Care

Heather Hall, Manager - Anglicare – Aged Care

Sue Harrison, Manager - BlueCare – Aged Care

Hamish Yeates, Manager – Healthy Ageing – South West Hospital Health

Graeme Kelly, Chief Executive – South West Hospital Health

 

Risk Assessment (Legal, Financial, Political etc.):

Nil at this stage.

Policy Implications:

Nil at this stage.

Financial Resource Implications:

Nil at this stage.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(f) To undertake a review of all Community Care services with a view to identifying any issues which need to be considered by council as part of their service provision obligations.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 14 October 2013

Item Number: 11.3

File Number: D13/48505

 

Subject Heading:                     Santos GLNG Food and Fire Fest 2013 - Post Event Report

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Jacqueline Burns, Coordinator - Libraries, Arts & Culture

 

Executive Summary: 

The Santos GLNG Food and Fire Festival 2013 attracted approximately 5,000 visitors and was well received by the wider community in the Maranoa.

This event successfully achieved the following:

·    A heightened awareness and celebration of the multi-cultural diversity amongst our community

·    Showcased and developed an appreciation for the arts and cultural talents that exist in our local community and across the state.

·    Provided valued activities for our local youth to enhance and showcase their abilities

·    Provided a successful arena for local community groups and businesses to not only market their products and services but also fundraise

·    Facilitated successful partnerships between Maranoa Regional Council and major sponsors such as Santos GLNG

 

 

Officer’s Recommendation: 

·    Post event report on 2013 Santos GLNG Food and Fire Festival be received and noted

·    That Council endorse forming an advisory committee 18 months prior to the 2015 event comprising of Councillors, community members, sponsors and council staff.

 

 

Body of Report:

 

The Santos GLNG Food and Fire Festival attracted 4928 visitors to Bassett Park on Saturday 14th September 2013. The event was previously held at the Big Rig Parklands and was moved to Basset Park to allow for potential growth of the event and to utilise the facilities available at Bassett Park.

 

The major challenge with the move to Bassett Park was to create the ambience and atmosphere that was a unique feature of the previous venue at the Big Rig Parklands. With a program full of entertainment, workshops, cooking demonstrations, an art exhibition, flame throwers, a beach with a sand sculpture, the site was transformed to portray a festival environment celebrating the culture and community of the Maranoa.

Refer to the attached Official Program.

 

As the visitor tally indicates, this year’s event exceeded the attendance of previous years and firmly placed the Food and Fire Festival as a premier attraction to the local community and tourists to the Maranoa. The event continues to be a positive development activity for the community enabling groups and organisations to participate in a variety of ways whilst encouraging the greater community to interact socially. These, plus the Tourism benefits noted, mean that it is important for Council to continue its support and affiliation with this event. 

 

The 2013 event attracted a number of sponsors through contributions of financial and in kind support and totaled $34,000 (ex GST).  In comparison to the sponsorship raised for the 2011 event there was an increase of approximately $2925. 

Refer to attached Sponsors Board

 

Santos GLNG retained the naming rights sponsorship package for the 2013 event with a contribution of $20,000 (ex GST). In addition to this financial support, their in-kind contribution included the cost of celebrity chef, Ben O’Donaghue and

the ‘Cook Off’ between this celebrity and local, well-known identities.  The inclusion of the ‘Cook Off’ presented an entertaining and fun aspect to the program and highlighted the partnership with Council and the naming rights sponsor.

 

The contract with Santos GLNG was for three events with the 2013 Food and Fire Festival ending their commitment however continued networking with this organisation hopes to lead to their continued support for future events.

 

In addition to sponsorship, funding was granted from the Queensland Government and the Regional Arts Development Fund to contribute towards the costs of:

·    the multi-cultural workshops held at the event

·    the Indian Cultural Experience workshops across schools in the Maranoa the week prior to the event

·    The ‘Trees of Life’ project that invited community members to engage in artistic creativity to create ‘trees’ that provided a unique, colourful and meaningful impression to visitors as they entered the event

 

The expenditure for the 2013 Santos GLNG Food and Fire Festival totaled $86,757, less sponsorship, market/food stall holders and grants/subsidies received of $46,229, meant the cost to Council was $40,528 (ex GST). 

Refer to attached Budget for breakdown of costs.

 

The event has other positive social, cultural and economic outcomes and benefits for the regional community.  These include:

·    The promotion and celebration of the multi-cultural diversity that exists amongst our community and across the state. This was done at the 2013 event via:

o The Community Culture Café brought together the flavours of the region with members of Roma’s multicultural community sharing the tastes from their country of origin.

o The celebrity chef’s use of local produce to allow for the promotion of key local industry.

o The inclusion of music to celebrate the multicultural aspect of the program by engaging  African drumming troupe – Baala Baajo, nationally acclaimed artists - the Stiff Gins and international festival favourites – OKA.

o The market style atmosphere that attracted 40 stall holders selling a variety of international food and assorted clothing, crafts and home wares.

·    The inclusion of local Community organisations and businesses provided them with an opportunity to market their products and services whilst gaining an income or some form of fundraising from the event. These included:

o Zonta

o Roma Community Gardens

o Rotary

o Lions

o Maranoa Music

o Maranoa Netball

o Royal Hotel

o Club Hotel/Motel

o BC’s Bar & Grill

Please note, feedback collected from all stall holders and community groups has led us to identify a need to review the location of certain sites and this will be used to make improvements at the next event.

·    The Youth workshops leading up to the event and the Flying Wishes choir on the day facilitated a ‘bringing’ together of the Maranoa community which also generated a sense of inclusion for all children in the Maranoa. Workshops were conducted at local schools and events such as

o St Patrick’s Parish School and the Mitchell State School

o St John’s Catholic College and the Roma State School Middle Campus

o Injune State School

o Wallumbilla Girl Guides

o Surat Spirit of the River Markets

Please note, all schools and groups involved in this initiative have noted the value of this exercise and displayed a keen interest for their participation again in the future.

·    The showcasing of local talent. The program included performances from:

o Local dance school, Dance West 03

o the Mandandji Dance Troupe performing a Welcome to Country Ceremony

o up and coming songstress - Tamika Taylour

o rock band Black Diesel Effect

o choral group Vocal Aroma

·    The opportunity for our youth of the Maranoa to learn, develop and showcase both acquired and new skills and passions. This was done via:

o The addition of the inaugural Maranoa Mini Master Cook that provided an opportunity for our youth with a passion for cooking to develop their culinary skills. Successful partner ships between the Community Development team, ‘Be Healthy Maranoa’, SQIT and local businesses attracted contestants from across the Maranoa to participate in the initial ‘cook-off’, gain valuable knife and culinary skills and participate in the final showdown at the Festival giving them a rare opportunity to learn from the experienced celebrity and local chefs.

o The event included a Kid’s Zone venue to explore creativity and development for children and parents. The workshops in African drumming, Bollywood hand and feet jewellery making and circus skills appealed to the wider audience. Feedback collected from previous events led to an increase in these workshops throughout the day and evening and appeared to also be a highlight of the event.

·    The ‘Elements’ Art Exhibition provided an opportunity for over 50 of the Maranoa’s talented artists to showcase and a vital source of recognition of the local talent.

·    The use of public opinion to make educated decisions about the event and portray the value of this with appropriate changes to ensure continuous improvement. Changes made to the 2013 event accordingly were:

o The earlier time scheduling of the Fire Works for families with younger children

o More workshops aimed at the Youth that were scheduled throughout the day and night to cater for residents of the Maranoa who may have needed to travel

o The inclusion of a wider variety of both international and authentic Australian food

o Ease of assistance for community groups with regards to vendor and food licensing requirements.

o The use of a contracted electrician to be on site during the event and additional power supplies to ensure no complications with power

 

The success of this event can also be attributed to the extensive and well planned marketing campaign which extended to the Gold Coast, Brisbane, Toowoomba, the Balonne Shire and Chinchilla through print and radio, in addition to a saturated campaign through local media channels. The event was promoted as a community event on Imparja television and sponsorship with Southern Cross Media, the Western Star and local radio stations allowed for further reach and frequency. The marketing campaign introduced the inclusion of a social media strategy to complement the existing communications plan which proved to be very effective.

 

The addition of the event mascot – Chili, the Dragon also proved to be a successful promotional tool as a visitor to local schools, community events and around the region.

 

Volunteers, including the use of the Mitchell Work Program and Corrective Services, also proved to be an invaluable and vital part to the success of the event.

 

A survey was developed to capture the responses of visitor perceptions through the online survey monkey application and approximately 80 responses were received.

 

The results of the survey indicated:

Facilities: 39% Excellent, 52.9% Good, 5.9% Average and 1.5% Poor

Organisation of the Event: 50% Excellent, 45.9% Good, 2.9 Average and 1.5% Poor

 

The most favoured features of the event include:

Fireworks 46%, Food 45% and Entertainment 36%

 

The suggested improvements from the feedback indicated that:

22% would like more entertainment, 17% said no improvement and 13% indicated they would like more food options.

 

This data will be utalised for a improvement process that will ensure the continued success of this event in the future.  Feedback collected from attendees, volunteers and Councilors has already highlighted some possible improvements to future events such as:

 

·    The creation and facilitation of a ‘Food & Fire’ committee that could compromise of Councillors, staff, community organisations and sponsors would enable valued input and commitment at the commencement of the planning process.

·    Details with regards to the program, site locations, timing of speeches, etc could be effectively made with feedback collected from previous events and input from these committee members.

·    The inclusion of council staff from other departments in this committee would ensure plenty of time for planning for support with other valuable council resources such as the Parenting Van, Maranoa Regional Council information, etc.

·    Marketing and promotion of the contribution from Maranoa Regional Council needs to be a priority and clearly displayed at the next event.

·    Inadequate lighting should be addressed in the Baster Park Master Plan and relevant feedback has been forwarded.

 

Whilst the 2013 Santos GLNG Food and Fire Festival has been noted as a success, it is recommended that a committee be considered for this important community event to continue successfully.  The positive outcomes that can been seen for our local community as well as our future tourism opportunities will only continue if we foster an approach of continuous improvement and the formation of this committee is a positive step towards this.

 

It is proposed that the 2015 Food and Fire Festival be scheduled for Saturday 19th September, 2015. 

 

 

 

 

 

Sponsors Board

 

 

Consultation (internal/external):

Ian Allen – Maintenance Supervisor

Kelly Rogers – Coordinator Elected Members and Community Engagement on behalf on Counillors

Katina Marsh – (Acting) Manager – Community Development

Julia Marr – Coordinator Community Development (Roma)

Mahinda Panditha – Head Chef BC’s Bar and Grill, Roma

Risk Assessment (Legal, Financial, Political etc.):

‘Nil’

Policy Implications:

Nil

Financial Resource Implications:

As the contract with Santos GLNG as the naming rights sponsor has expired, the event sponsorship may be reduced by $20,000 for future events. However, all efforts will be made to continue this partnership should Council wish to do so. With positive community perception for the Food and Fire Fest, sponsorship packages can be increased and the Maranoa Regional Council could easily be promoted as the primary presenting partner.

 

Consultation with Council Infrastructure staff in August 2012 determined the required amount to be included in the budget at $3,000 for the scope of works in the set up and pull down of the event. This initial quote was exceeded by 350% with the final amount reaching $10, 624.16 due to staff being rostered for RDO’s despite the continued consultation with this directorate. This cost consists of a staggering 12% of the overall costs noted in the budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

The Santos GLNG Food and Fire Fest 2013 Official Program

D13/49299

2View

Final Budget for 2013 Santos GLNG Food & Fire Festival 2013 for Post Event Report

D13/49378

 

Report authorised by:

Katrina Marsh, (Acting) Manager - Community Development


Attachment 1

The Santos GLNG Food and Fire Fest 2013 Official Program

 


Attachment 2

Final Budget for 2013 Santos GLNG Food & Fire Festival 2013 for Post Event Report

 

Budget

As at the 15 October 2013, outstanding invoices are yet to be received from contactors and service providers.

 

The budget to date:

Income

Amount

Expenditure

Amount

Sponsorship

$34 000

Actual costs to date

$76757

Grants and subsidies

$  9 729

Outstanding Costs

$10000

Stall holders

$  2 500

 

 

Total

$46 229

Total

$86757

 

The final financial position for the event is (-) $40,528 (ex GST). This amount represents the total contribution from the Maranoa Regional Council.

 

Breakdown of Expenditure costs to date:

Expenditure type

Amounts

Event set-up

$  7 632.19

Promotion/Marketing

$10 218.58

Materials, Supplies & Consumables

$11 978.39

Entertainment (including Travel & Accom.)

$28 477.00

Catering & Function

$  2 871.61

Clean up (inc. Operations costs)

$12 824.16

Insurance

$  2 395.14

Merchandise

$     360.53

Total

$76 757.60

 

 


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 1 October 2013

Item Number: 12.1

File Number: D13/45858

 

Subject Heading:                     Property Access - Theresa Bolic

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to construct a road, connecting to Jackson Wandoan Road, to provide access to a property

 

 

Officer’s Recommendation: 

That Council consider this request in future budget considerations

 

 

Body of Report:

Council has received a request from Theresa Bolic to construct a road, connecting to Jackson Wandoan Road, to provide access to the land parcel of Lot 21 on Plan BWR320.

 

An inspection of the section was completed on 11 October 2013. The Bolic property is approximately 800m from the Jackson Wandoan Road. No surveyor’s pegs were observed upon inspection. Evidence of a graded path (unformed) running the length of the road reserve to the land parcel was observed, although it is unclear as to who completed these works and when. This track, even though somewhat overgrown, is accessible by 4WD.

 

The current vehicle access point to this track runs through another property which has fenced off the road reserve at the Jackson Wandoan Road entry point. There is evidence that the road reserve has previously been cleared in most parts. In addition, several floodways were observed, 2 of which could potentially form boggy patches cutting access.

 

There is a second road reserve leading from Jackson Wandoan Road to the southern end of the property, approximately 3km in length, which has a fenced entry point and there is an unformed track beyond this.   

 

Prior to any road forming a complete survey of the section would need to be undertaken at additional costs to establish the road reserve area. Depending on the positioning of the road reserve there may be a potential cultural and heritage impact.

 

The minimum required works to provide sufficient access would be a heavy formation grade and gravel inverts (approximately 50m gravel) across 2 floodways. It is these works that the cost is based on.

 

Given that grading this section would become a new road Council would also need to consider naming it. Also, Jackson Wandoan Road is a state controlled road and Council would need to liaise with the Department of Transport and Main Roads for the standard of intersection required. The construction of the intersection would be an additional cost. 

 

 

 

 

 

 

 

 

 

Location

Jackson Wandoan

Road Details:

Length:

0.8

kilometres

 

Properties accessed:

1

Traffic:

<10 VPD

Class:

Unformed Track

Standards

Current:

Unformed Track

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

-

m wide

 -

0.000

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Minor Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

0.050

k

Formation

6

m wide

 -

0.800

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.800

kilometres of

6

 m wide

Formation

 $             13.20

/ m2 =

$63,360.00

0.05

kilometres of

6

 m wide

 Pavement

$             10.00

/ m2 =

$3,000.00

$66,360.00

Whole of Life

Current:

Light maintenance grade

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Light maintenance grade

1 per 18 months

$333.87

pa

Capital renewal

$61.68

pa

Total

$395.55

pa

Variation:

An annual increase of

$395.55

pa

 

 

Consultation (internal/external):

Robert Dean – (Acting) Coordinator  Roads & Drainage North (Yuleba/Wallumbilla)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $ 66,360.00 for the road formation and an increase of $ 395.55 per annum in maintenance and renewal costs.

 

There will be additional costs associated with surveying, intersection construction, and potentially cultural and heritage clearance. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Theresa Bolic - Road Access - Lot 21 on BWR320

D13/23624

2View

Acknowledgement letter to Theresa Bolic Re Road Access to Lot 21 BWR320 Jackson-Wandoan Road

D13/45741

3View

T_Bolic_Map_Request for property access

D13/48041

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Theresa Bolic - Road Access - Lot 21 on BWR320

 

From:Theresa Bolic[SMTP:emin1@bigpond.com]

To:Maranoa Regional Council[SMTP:Maranoa.RegionalCouncil@maranoa.qld.gov.au]

Received-Date:20130604

Received-Time:4:55:23 AM

Sent-Date:20130604

Sent-Time:4:56:55 AM

Subject:Road Access

 

For attention of Julian McEwan

 

Hi Julian,

 

I wish to enquire about access to my block of land. I own L21 BWR320: PAR TCHANNING. At the moment access to this land is through my brother's property.

 

There is a council road that runs from the block to the Jackson Wandoan highway but it has not been used for many years.

 

I would like for this road to be graded to allow access to this block rather than through someone's property.

 

I can be contacted on 0428 592 152 or to my email emin1@bigpond.com in regards to this matter.

 

My home address is 1088 Stockroute Road, Walkerston QLD 4751

 

Please do not forward any correspondence to the address of Strathmore, Dulacca QLD 4425 where the rates notice currently goes.

 

Thank you for your assistance in this matter.

 

Theresa Bolic

 

 


Attachment 2

Acknowledgement letter to Theresa Bolic Re Road Access to Lot 21 BWR320 Jackson-Wandoan Road

 

Our Ref: D13/23624; D13/45741

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

1 October 2013

 

 

Theresa Bolic

1088 Stockroute Road

WALKERSTON  QLD  4751

 

 

Dear Theresa

 

Re: Road Access to Lot 21 BWR320 - Jackson-Wandoan Road

 

Thank you for your correspondence to Council’s Manager – Roads & Drainage North, Mr Julian McEwan received on 4 June 2013, in which you request that Council provide access to the land parcel of Lot 21 on Plan BWR320 off Jackson-Wandoan Road.

 

As discussed, a report will now go to the Council meeting of 23 October 2013 for resolution. I will advise you of the outcome within five (5) working days of the meeting.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 3

T_Bolic_Map_Request for property access

 


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 9 October 2013

Item Number: 12.2

File Number: D13/47294

 

Subject Heading:                     Request for footpath - Surat Day Care, and public toilets at Surat Weir

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request for a footpath to be constructed, or a gravel sheet be laid, outside the Surat Day Care Centre on Burrows Street, and for a public toiled to be erected at the Surat weir.

 

 

Officer’s Recommendation: 

That Council consider this request for an additional public toilet in future budget deliberations

 

 

Body of Report:

Council has received a request from Pam Ferguson that Council construct a footpath or place gravel outside of the Surat Day Care Centre (part of the RSL Community Centre) on Burrows Street and for a public toilet to be built at the Surat weir picnic area.

 

These facilities were inspected on 10 October 2013. Upon inspection of the Day Care Centre it was observed that there a concrete public footpath along the entire frontage of the land parcel on which the Day Care is located. Also a paved semi-circle driveway and ramp allows wheelchair access to the Day Care Centre through the main building, and a section adjacent the main RSL Community Centre building had a layer of crusher dust and beyond that grass which led to the Day Care Centre side entrance gate. These were in average to good condition with the lawns and gardens well maintained.

 

Day Care Staff were consulted and they mentioned that an area near the side gate sometimes has water pooling at the entrance making the ground sodden, however this matter has been referred to the Coordinator for Roads and Drainage South (Surat) who advises it will be monitored and rectified under maintenance or when requested by the Coordinator of the Day Care Centre.

 

It is advised that placing a gravel layer over the crusher dust may cause a greater risk should a slip, trip or fall incident occur. Also this side entrance is wheelchair/pram accessible and placing gravel would inhibit wheel motion and hence be more difficult to cross. Given that there is an alternative wheelchair/pram accessible entrance through the main building the construction of a cement footpath is not warranted at this stage.

 

Upon inspection of the weir picnic facilities it was identified that water supply was present however sewerage connection was more than 350m away. The nearest toilet facilities to this are those located under the Council building a distance of 1150m. The town crews of Surat do not recall extraordinary levels of cleaning be required at this site. The Coordinator for Council Buildings and Structures has advised also that when compared to other communities Surat has the most public toilets within the Maranoa region, including Roma, therefore they would class this request as low priority.

 

The public toilet options investigated include; option 1connection to utility infrastructure and option 2 an onsite treatment system. The Manager Water, Sewerage and Gas has advised that option 1 is more easily maintained and if option 2 was adopted that consideration would need to also be given to the fact that the proposed location is in an environmentally sensitive area (beside the Balonne River) and Council would need to demonstrate regular servicing to mitigate contamination. Furthermore, advice was also given that should either system need replacement that option 2, the onsite treatment system, would be far more expensive to replace. The proposed location is also in a flood zone which means consideration of the elevation of the electrical board, this is more easily achieved with option 1 and the fact that option 2 has an aerator that needs to be kept dry or it will be damaged.

 

 

 

Option 1

Connection to utility infrastructure

Associated Costs

Construction

Colorbond style single amenity building

$59,035.00

Connection to utility infrastructure

$22,000.00

Total

$81,035.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance & Operation

$10,588.10

pa

Capital renewal

$1,539.67

pa

Total

$12,127.77

pa

Variation:

An annual increase of

$12,127.77

pa

Associated Costs

Construction

Signage and footings

$3,000.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance & Operation

$0.00

pa

Capital renewal

$250.00

pa

Total

$250.00

pa

Variation:

An annual increase of

$250.00

pa

 

 

 

 

 

Option 2

Onsite treatment system

Associated Costs

Construction

Colorbond style single amenity building

$59,035.00

Onsite treatment system

$15,000.00

Total

$74,035.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance & Operation

$11,150.00

pa

Capital renewal

$1,406.67

pa

Total

$12,556.67

pa

Variation:

An annual increase of

$12,556.67

pa

Associated Costs

Construction

Signage and footings

$3,000.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance & Operation

$0.00

pa

Capital renewal

$250.00

pa

Total

$250.00

pa

Variation:

An annual increase of

$250.00

pa

    

 

 

 

 

 

Consultation (internal/external):

Loren Clanchy - Coordinator Roads and Drainage South (Surat)

Troy Pettiford – Manager Water, Sewerage and Gas

Oliver Dowd – Coordinator Workplace Health and Safety

Annette Gallagher – Coordinator Coomunity Care

Rowann Varty – Qualified Child Care Worker

Councillor Wendy Newman

Amanda Schneekloth – Coordinator Buildings and Structures

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Option 1 will have a total Capital Cost of $ 84,035.00 for the installation and connection to utility infrastructure and an increase of $ 12,377.77 per annum in maintenance and renewal costs.

 

Option 2 will have a total Capital Cost of $ 77,035.00 for the installation and set up and an increase of $ 12,806.67 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

17.09.13 Cr. Request - Cr. Newman - Pam Ferguson - Various Matters

D13/45252

2View

Acknowledgement Letter to Pam Ferguson Re Footpath for Burrows St, Surat and Toilet Amenities for Surat Weir

D13/46600

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

17.09.13 Cr. Request - Cr. Newman - Pam Ferguson - Various Matters

 


Attachment 2

Acknowledgement Letter to Pam Ferguson Re Footpath for Burrows St, Surat and Toilet Amenities for Surat Weir

 

Our Ref: D13/45252; D13/46600

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

4 October 2013

 

 

Pam Ferguson

 

C/- Surat Aboriginal Corporation

42 William Street

SURAT  QLD  4417

 

 

Dear Pam

Re: Councillor Customer Feedback Form Re: Requests

 

Thank you for your customer feedback form addressed to Councillor Cameron O’Neil dated 17th September 2013, outlining your requests for Council to provide:

 

·     A footpath along Burrowes Street outside the Surat Day Care;

·     Toilet amenities at the Surat Weir, and;

·     Road maintenance along a section of Maranoa Road outside the “Newington” property main entrance.

 

I have undertaken an initial review of your requestss and have allocated the matters of a footpath along Burrowes Street and the provision of toilet amenities at the Surat Weir to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation, a report will go to the Council meeting of 23 October 2013 for resolution.

 

I have referred your request for the maintenance of Maranoa Road to John Gwydir (Manager – Roads & Drainage South), who will respond under separate cover.

 

Again, thank you for bringing this matter to the attention of Councillor O’Neil; I will continue to keep Councillor O’Neil informed as these matters progress.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au if you have any further questions or concerns with progression of your requests.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design

 


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 11 September 2013

Item Number: 13.1

File Number: D13/42038

 

Subject Heading:                     Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

Council adopted the Schedule of Fees and Commercial Charges on 31 July 2013.  Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial Charges under Section 262 (3) (c) of the Local Government Act 2009.

 

At the Councillor workshop on 10 September 2013, Council reviewed Community Hire Hall Fees and considered the impact of fees, as included in the adopted Schedule of Fees and Commercial Charges, on small Health and Well-being businesses operating in our halls.

 

Council is asked to adopt the amended fees and charges.

 

 

Officer’s Recommendation: 

That Council adopt the new fees and charges for hire of its Community Halls by Small Health and Well-Being Businesses with the new hire fees to apply from 24 October 2013.

 

 

Body of Report:

Council has reviewed and agreed to a new fees and charges structure for hire of its community halls.  As the new structure is being implemented, it is becoming apparent that some small business owners who operate in our halls on a regular basis are going to be paying significantly higher hire rates under the new charging structure. 

 

At the Councilor workshop on the 10 September 2013, Council considered a new hall hire fee structure.  This new structure provides for an additional category of fees and charges being Small Health and Well-being Business.

 

Small businesses who regularly use Council Halls include Dance West, Wots on Gymnastics, Birrali Schefe Dance and Annabelle Chandler - Pilates.

 

The definition of a Small Health and Well-Being Business is a business with one instructor who holds appropriate insurance coverage and qualifications for the activity.

 

It is recommended that Council adopt the new fees and charges for Small Health and Well-Being Businesses as highlighted in the table below:-

 

Fees & Charges

Commercial Rate

Maranoa Resident Rate

(50% Commercial Rate)

Non-Profit Organisation

(No Charge)

Small Health and

Well-Being Business

Daily

Hourly

(min 2 hr hire)

Bond

Daily

Hourly

(min 2 hr hire)

Bond

Daily

 

Hourly

 

Bond

Daily

Hourly

Bond

Category 1 Hall – (Hire fee includes use of  hall, kitchenette, air-conditioning, tables & chairs).  Amby Hall, Mungallala Hall, Hibernian Hall, Surat RSL Hall (only), Ernest Brock Room, Injune Hall Kitchen.

$ 250.00

$37.50

$250.00

$125.00

$18.75

$125.00

No Charge

No Charge

No Bond

 

 

 

N/A

 

 

 

13.75

 

 

 

$250.00

Category 2 Hall – (Hire fee includes use of hall, kitchen facilities, tables & chairs, air-conditioning, catering equipment i.e. crockery and cutlery where provided).  (Hire fee excludes speciality technical equipment e.g. audio visual and sound)   Surat Hall + Supper Room, Mitchell Hall + Kitchen, Injune Hall + Kitchen, Roma Auditorium + Kitchen

$ 500.00

$75.00

$500.00

$250.00

$ 37.50

$250.00

No Charge

No Charge

No Bond

 

 

 

 

N/A

 

 

 

 

$13.75

 

 

 

 

$250

Specialty Equipment Hire

(Hire fee includes specialty technical equipment e.g. audio visual and sound)

$ 100.00

$100.00

N/A

$100.00

$100.00

N/A

$50.00

$ 50.00

N/A

 

 

$50

 

 

$50.00

 

 

N/A

 

 

Consultation (internal/external):

Councilor Workshop – 10 September 2013

Manager Customer Service Facilitation

Regional Sport and Recreation Coordinator

Specialist – Governance & Organisational Development

Risk Assessment (Legal, Financial, Political etc.):

Management reports to the Council on changes to the Register of General Fees and Commercial charges to ensure appropriate approvals are in place manages this risk.

Policy Implications:

The changes to the Register of General Fees and Charges reflects the policy of Council to encourage health and well-being activities within the community.

Financial Resource Implications:

Minimal financial cost to Council.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

Nil

Report authorised by:

Tanya Mansfield, Manager-Facilities


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 10 October 2013

Item Number: 13.2

File Number: D13/47811

 

Subject Heading:                     Membership - Murray Darling Association

Classification:                                  Open Access  

Name of Applicant:                         Murray Darling Association

Location:                                           South Australia

Author & Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Executive Summary: 

Council has recently received an invoice for renewal of membership from the Murray Darling Association Inc. based in South Australia

 

 

Officer’s Recommendation: 

That Council consider the membership of the Association in comparision with the expected benefits to this Region

 

 

Body of Report:

A membership invoice of One thousand five hundred and thirty one dollars and twenty cents ($1531.20), has been submitted to Council for renewal of its Murray Darling Association Inc. membership for the 2013/2014 financial year.

 

Approximately two years ago, Council became a member of the Murray Darling Association Inc.  The Associations prime focus is to manage water in the Murray Darling Basin, across the applicable States.  The Authority was established under the federal Water Act 2007 as an independent, expertise based statutory agency that has a basin wide focus.

 

The organizations activities are required to support sustainable management of water resources that best meets the social, economic and environmental needs of communities within its charter.  

 

The Water Act requires the Murray Darling Authority to undertake a number of functions which include the following:

 

1.   construct and operate River Murray assets such as dams and weirs

 

2.  advise the Commonwealth Minister for Water on the accreditation of state water resource plans

3.   develop a water rights information service to facilitate water trading across the Basin

4.   manage water sharing between the states

5.   manage all aspects of Basin water resources, including water, organisms and other components and ecosystems that contribute to the physical state and environmental value of the Basin's water resources

6.   measure and monitor water resources in the Basin

7.   gather information and undertake research

8.   engage and educate the community in the management of the Basin's resources

 

The Association is very active in southern States, however minimal activities and projects are implemented by this Authority within the Maranoa Region. 

Consultation (internal/external):

Mayor  Robert Loughnan

Councilor Jan Chambers

Risk Assessment (Legal, Financial, Political etc.):

Political risk

Policy Implications:

Managing water resources within the region in a responsible manner

Financial Resource Implications:

The membership fee has not been included in the environmental budget

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.4(a) To administer Council’s regulatory function in relation to our natural environment in the interests of protection
and responsible management that enhances the rural industry.

Supporting Documentation:

Nil.

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  23 October 2013

Officer Report

Meeting: General  23 October 2013

Date: 16 October 2013

Item Number: 13.3

File Number: D13/49203

 

Subject Heading:                     Application for Amalgamation of Land.

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Lot 58 on DL356 and Lot 38 on DL361

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an application for Amalgamation of Lot 58 on DL356 and Lot 38 on DL361.  This land is located north east of Mungallala and is used for grazing purposes.  

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that it has no objection to the amalgamation of Lot 58 on DL356 and Lot 38 on DL361 with the proposed use of the land being for grazing purposes and furthermore that there are no known non-indigenous cultural heritage values associated with the land.

 

 

Body of Report:

The Department of Natural Resources and Mines has received an application for the amalgamation of Lot 58 on DL356 and Lot 38 on DL361.  In accordance with usual practice, the Department of Environment and Resource Management is seeking Council’s views or requirements including information on any local non-indigenous cultural heritage values that the Department should consider when assessing the application.

 

This land is situated north east of Mungallala and is used for grazing purposes.  Lot 58 on DL356 has an area of 4.047 hectares and Lot 38 on DL361 has an area of 11,509.445 hectares.

Consultation (internal/external):

Department of Environment and Resource Management

Manager Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil financial risk to Council.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.4(a) To administer Council’s regulatory function in relation to our natural environment in the interests of protection
and responsible management that enhances the rural industry.

Supporting Documentation:

1View

Application for Amalgamation of Lot 58 on DL356 & Lot 38 on DL361

D13/46256

2View

Mungallala area  Map

D13/49164

3View

More detailed Map - situational

d13/49164

 

Report authorised by:

Tanya Mansfield, Manager-Facilities


Attachment 1

Application for Amalgamation of Lot 58 on DL356 & Lot 38 on DL361

 



Attachment 2

Mungallala area  Map

 


Attachment 3

More detailed Map - situational