Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 23 November 2011

 

Injune Administration Centre

 

NOTICE OF MEETING

 

Date: 17 November 2011

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Stephen Mow (Acting Director Operations)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Injune Administration Centre on November 23, 2011 at 9.00AM.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  23 November 2011

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  9 November 2011

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      2011/2012 Operational Plan Quarterly Review

Prepared by:    Tanya Mansfield, Manager Risk and Facilities

Attachment :       Operational Plan Quarterly Review

10.2      Council Meeting Dates 2012

Prepared by:    Kerry Dean, Executive Support Assistant

Attachment :       Meeting Schedule 2012 - General Meetings

10.3      Employee Attraction & Retention

Prepared by:    Donald  Wells, Manager Human Resources

Attachment :       Employee Attraction & Retention Action Plan

 

11          Community Services

11.1      Economic Development & Tourism Monthly Statistical Report

Prepared by:    Edward Sims, Manager Organisational Performance

Attachment :       Body of Report

 

12          Corporate Services

12.1      Rate Recovery Policy

Prepared by:      Karen Searle, Financial Services & Rates Coordinator

Attachment :       Rate Recovery Policy

12.2      Relinquishing of the Trusteeship of the Parks Reserves in McDowall Street across from the Hospital - Lot 19 WV1912 and Lot 20 SP178377

Prepared by:    Matthew McGoldrick, Director of Corporate Services

Attachment 1:     Park reconfiguration ULDA - request for trusteeship relinquishment

Attachment 2:     Letter of Request - ULDA MRC revocation park trustee

 

13          Operations

 

14          Planning & Environment

 

Status Reports

 

15          Executive Services

 

16          Community Service

 

17          Corporate Services

17.1      Financial Sustainability Report for September 2011

Prepared by:    Karen Searle, Financial Services & Rates Coordinator

Attachment 1:     Income Expense Statement - as at 30 September

                             2011

Attachment 2:     Balance Sheet September 2011

Attachment 3:     Income Statement September 2011

Attachment 4:     Expenditure and Revenue Graphs - 30 September

                             2011

17.2      Financial Sustainability Report for October 2011

Prepared by:    Karen Searle, Financial Services & Rates Coordinator

Attachment 1:     Income Expense Statement - as at 31 October 2011

Attachment 2:     Income Statement October 2011

Attachment 3:     Balance Sheet October 2011

Attachment 4:     Expenditure and Revenue Graphs - 31 October 2011

 

18          Operations

 

19          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

20          Confidential Items

20.1      Round One Community Grants 2011/2012

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

20.2      Financial Sustainability - Debtors and Creditors for September & October 2011

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

20.3      Regional Community Newsletter

              Classification:      Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

21          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 9 November 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Operations – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting. 

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.389.11

Moved Cr Chambers                                                     Seconded Cr Hartley  

 

That the minutes of the General Meeting (19-26.10.11) held on 26 October 2011 be confirmed as amended below:-

 

Cr. Chambers requested page 15 “Resumption of Standing Orders” be updated to reflect the correct time of resumption;

 

And,

 

That the wording be corrected with respect to the “Suspension of Standing Orders” on page 16.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D11/30614

Subject Heading:                          Surat Basin Corporation - Partner          Contribution (Membership) Request

Applicant:                                         Surat Basin Corporation

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

The Surat Basin Corporation seeks Council’s renewal of its partner contribution (membership) for 2011/12.

 

Resolution No. GM.390.11

Moved Cr Denton                                                          Seconded Cr Hartley  

 

  1. That Council renews the partnership contribution membership with Surat Basin Corporation for 2011/12;

 

2.   That Council nominate Cr. Price as its representative to the Board of the Surat Basin Corporation.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 

Corporate Services

 

Item Number:                                   12.1

File Number: D11/30587

Subject Heading:                          Access Licences Fees - Roma, Mitchell and         Surat Water Towers

Location:                                          Water Reservoir/Tower Sites Roma, Mitchell and Surat

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The water reservoirs in Roma, Mitchell, Injune and Surat are the highest points within the towns and telecommunication providers, television and radio stations, emergency services and other users are licensed with the Australian Communications and Media Authority to transmit from the towers. 

 

Council has formal licences to transmit from the Roma reservoir with the Vodafone Network Pty Ltd (Vodafone) and Optus Mobile Pty Limited (Optus) which are due to expire in May 2012.  Roma Cabs have also recently submitted an application to place an antenna on the Roma tower.

 

Resolution No. GM.391.11

Moved Cr Price                                                             Seconded Cr Newman  

That Council adopts annual licensing fees and charges for transmitters located on water reservoir/tower sites with applicable fees being telecommunication providers $5,000 per annum, television $500 per annum, radio $500 per annum, transport providers $500 per annum, emergency services – free of charge;

 

And,

 

That a reduction in fees can be considered subject to:-

 

a)     The applicant’s ability to demonstrate public value;

b)     Approval by Council

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.2

File Number: D11/29859

Subject Heading:                          Variation of Access Licence Agreement

Location:                                          Cnr Bowen and Whip Streets Roma - Roma Water Tower

Applicant:                                         Optus Mobile Pty Limited

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Roma Town Council entered into an agreement with Optus Mobile Pty Limited on

1 February 1999.  This agreement allowed Optus Mobile Pty Limited to install a mobile telecommunication facility on the Roma Water Tower and access the facility as required.  Optus has advised Council that it plans to install and maintain additional equipment on the water tower and has requested Council’s agreement to this work, through a variation of the existing access licence agreement.

 

Resolution No. GM.392.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That Council agree to the variation of the access licence agreement between Council and Optus Mobile Pty Limited to allow for a planned upgrade of telecommunication equipment on the Roma Water Tower subject to Optus securing the necessary building approval and furthermore that Council staff commence negotiations with Optus in regard to securing a new access agreement to replace the existing agreement that is due to expire in May 2012.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.3

File Number: D11/31205

Subject Heading:                          Financial Delegation Register

Author and Officer’s Title:                Gemma Lines, Stores and Purchasing Coordinator

Executive Summary: 

This report recommends to Council that new Delegation Limits be set and that they be allocated to staff in the approved format of the Financial Delegation Register.

 

Resolution No. GM.393.11

Moved Cr Chambers                                                     Seconded Cr Bartels  

That Council approves the new financial delegation limits and the Financial Delegations as incorporated in the Financial Delegation Register.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Stores and Purchasing Coordinator

 

Operations

 

Item Number:                                   13.1

File Number: D11/31757

Subject Heading:                          Change of Waste Collection Contractor in      Injune

Applicant:                                         Glenda McPhee

Author and Officer’s Title:                Stephen Mow, General Operations Manager

Executive Summary: 

The current waste collection contractor in Injune is moving out of the Region and is selling her business. The specification for the waste collection tender states that without Council consent the contract cannot be assigned, sub-let or subcontracted.

 

Resolution No. GM.394.11

Moved Cr Wason                                                          Seconded Cr Denton  

 

That Council approves the following actions:-

 

1.   That a letter of thanks be issued to Ms McPhee for her service to the Injune community and wishing her the best for the future.

 

2.   Council advises Ms McPhee that approval to on sell the tender is granted subject to the following:-

 

a.    All conditions of the original tender are met by the new owners of the business including completion of all relevant documents.

 

b.    Council is advised in writing of the new contractor as soon as it is determined.

 

c.   There is no break in service delivery.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

General Operations Manager

 


 

 LATE ITEMS

 

Cr. Bartels declared a potential conflict of interest in the following item due to him owning an accommodation facility in Roma and left the Chambers at 9.40am.

 

Item Number:                                   L.1

File Number: D11/32413

Subject Heading:                          Material Change of Use - Undefined Use   (Temporary workers' camp - 1008 persons in                           five stages) File No. C12.422

Location:                                          Cnr Warrego Highway and Carnarvon Highway, Roma Qld     4455 - Lot 6 on RP227971

Applicant:                                         FK Gardner & Sons Pty Ltd C/- John Jones

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

This application seeks to carry out a Material Change of Use – Undefined Use (Temporary Workers’ Camp - 1008 persons in 5 stages) on land at corner Warrego and Carnarvon Highways, Roma Qld 4455 and described as Lot 6 on RP227971.  The proposal will establish a Temporary Workers’ Camp of 1008 units in 5 stages.

 

Resolution No. GM.395.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council approves the application for a Material Change of Use – Undefined Use (Temporary Workers’ Camp – 1008 persons in 5 stages) at corner Warrego and Carnarvon Highways, Roma Qld 4455 and described as Lot 6 on RP227971, for a limited time, subject to the following conditions:

 

 

General Conditions that apply to whole of development

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

1.         The use for a Temporary Workers’ Accommodation approval in total is limited to an operating time of ten (10) years from the commencement of the first stage of the use regardless of how many stages have been completed.

 

2.         At the end of the ten (10) lapsing period, the site must be returned to its original state with all buildings removed from the site within 3 months of the lapsing of the development permit.   

 

3.         The rehabilitated site must not pose a dust hazard to neighbouring sites or traffic on adjoining roads.

 

NOTE: SEE CONDITIONS FOR INDIVIDUAL STAGES BELOW.

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 1 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

4.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

5.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

6.         Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 1 - 112 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035.003 Issue B

Stage 1 Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 1

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-102 Issue B

Amenity Building Details

22/02/2011

1035-103 Issue A

Maintenance Shed Details

18/03/2011

1035.104 Issue A

Office and Training Details

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

7.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

8.         Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

9.         There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

10.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

11.        Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

12.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

13.        During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

14.        The site must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

15.        The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

16.        All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

17.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

18.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

19.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

20.        All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

21.        Provide a total of 187 car parking spaces on the site in accordance with the approved plans.

 

22.        All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

23.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

24.        Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 1 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

25.        Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

26.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

27.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

28.        Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

29.        All buildings are to comply with the approval documents.

 

Advertising Signs

30.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

31.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

32.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

33.        All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

34.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

35.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

36.        Applicant to advise of date of commencement of Stage 1.

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 2 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

37.        Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

38.        Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

39.        Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 2 - 112 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended In Red

Landscape Plan and Site Section - Stage 2

18/03/2011

1035.005 Issue B

As Amended in Red

Stage 2 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

40.        Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

41.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

42.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

43.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

44.        Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

45.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

46.        During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

47.        The site must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

48.        The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

49.        All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

50.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

51.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

52.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

53.        All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

54.        Maintain a total of 187 existing car parking spaces on the site, for use by Stages 1 and 2 in accordance with the approved plans. 

 

55.        All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

56.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

57.        Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 2 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

58.        Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

59.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

60.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

61.        Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

62.        All buildings are to comply with the approval documents.

 

Advertising Signs

63.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

64.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

65.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

66.        All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

67.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

68.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 3 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

 

69.        Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

70.        Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

71.        Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 3 - 112 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 3

18/03/2011

1035.006 Issue A

As Amended in Red

Stage 3 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

72.        Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

73.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

74.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

75.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

76.        Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

77.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

78.        During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

79.        The site must be provided on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

80.        The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

81.        All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

82.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

83.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

84.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

85.        All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

86.        Maintain a total of 187 existing car parking spaces on the site, for use by Stages 1, 2 and 3 in accordance with the approved plans. 

 

87.        All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

88.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

89.        Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 3 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

90.        Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

91.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

92.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

93.        Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

94.        All buildings are to comply with the approval documents.

 

Advertising Signs

95.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

96.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

97.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

98.        All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

99.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

100.      No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 4 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

101.      Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

102.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

103.      Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 4 - 336 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 4

18/03/2011

1035.007 Issue A

As Amended in Red    

Stage 4 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-102 Issue B

Amenity Building Details

22/02/2011

1035.105 Issue A

Typical BBQ Area Details

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

 

104.      Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

105.      Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

106.      There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

107.      The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

108.      Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

109.      If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

110.      During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

111.      The site must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

112.      The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

113.      All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

114.      At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

115.      Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

116.      The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

117.      All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

118.      Provide an additional 187 car parking spaces on the site bringing the total number of car parking spaces to 374 spaces including a bus bay/drop-off bay in accordance with the approved plans.

 

119.      All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

120.      Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

121.      Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 4 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

122.      Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

123.      Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

124.      All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

125.      Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

126.      All buildings are to comply with the approval documents.

 

Advertising Signs

127.      Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

128.      The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

129.      Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

130.      All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

131.      All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

132.      No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 5 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

133.      Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

134.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

135.      Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 5 - 336 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 5

18/03/2011

1035.008 Issue A

As Amended in Red

Stage 5 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-102 Issue B

Amenity Building Details

22/02/2011

1035.105 Issue A

Typical BBQ Area Details

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

136.      Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

137.      Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

138.      There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

139.      The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

140.      Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

141.      If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

142.      During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

143.      The site must be provided on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

144.      The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

145.      All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

146.      At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

147.      Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

148.      The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

149.      All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

150.      Provide an additional 114 car parking spaces bringing the total number of car parking spaces to 488 spaces including a bus bay/drop-off bay on the site in accordance with the approved plans.

 

151.      All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

152.      Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

153.      Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 5 dated 18/03/2011 As Amended in Red prior to the commencement of the use.  . 

 

154.      Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

155.      Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

156.      All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

157.      Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

158.      All buildings are to comply with the approval documents.

 

Advertising Signs

159.      Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

160.      The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

161.      Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

162.      All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

163.      All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

164.      No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director Planning & Environment

 

confidential item

 

Cr. Bartels entered the chambers at 10.01am.

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM.396.11

Moved Cr Chambers                                                     Seconded Cr Denton

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

Resolution No. GM.397.11

Moved Cr Watson                                                         Seconded Cr Price

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

LATE ITEMS

 

Item Number:                                   L.2

File Number: D11/32497

Subject Heading:                          Functions

Author and Officer’s Title:                Kelly Rogers, Coordinator Executive Services

Executive Summary: 

Social events and gathering of staff are important to enable bonding and relationship building across the organisation.  This provides an opportunity for Council to again consider financial support for Annual Staff Christmas Parties.

 

Resolution No. GM.398.11

Moved Cr Chambers                                                     Seconded Cr Price  

That Council support the organisational 2011 Christmas parties in the towns of Roma, Mitchell, Surat, Injune and Yuleba through the provision of a subsidy as outlined in the report. 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator Executive Services

 

  

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 10.25am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 November 2011, at Injune Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 

   


Maranoa Regional Council

    

General Meeting -  23 November 2011

Officer Report

Meeting: General  23 November 2011

Date: 13 October 2011

Item Number: 10.1

File Number: D11/30380

 

Subject Heading:                     2011/2012 Operational Plan Quarterly Review

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Tanya Mansfield, Manager Risk and Facilities

 

 

Executive Summary: 

The 2011/12 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 30th September 2011 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

Officer’s Recommendation: 

That the first quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan be received

 

 

Body of Report:

The 2011/12 Operational Plan review for the first quarter is presented for Council’s consideration.  An update on activities identified in the Operational Plan to address the strategies outlined in the Corporate Plan has been undertaken and explanations provided where appropriate.

 

Quarterly reports on the implementation of Corporate and Operational Plans must be submitted to Council.  The intention of the quarterly report is to describe the activities undertaken in the preceding period in support of the activities in the Operational Plan and to explain the extent to which the activities have advanced a strategy in the Corporate Plan.

 

It is recommended that the quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan for the first quarter be adopted in accordance with the Local Government Act.


Consultation (internal/external):

Council Managers and Directors have reviewed and approved sections of the report relevant to their areas of responsibility.

Risk Assessment (Legal, Financial, Political etc.):

Statutory requirement of the Local Government Act 2009.

Policy Implications:

The recommendation supports Council’s strategic priority to provide effective organisational leadership and a framework of policies, plans and strategies that are responsive to the community’s needs and which promote accountable and ethical standards of practice.

Financial Resource Implications:

Activities have been included in Council’s budget 2011/12.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Operational Plan Quarterly Review

d11/33801

 

Report authorised by:

Paul Bawden, Chief Executive Officer


Attachment 1

Operational Plan Quarterly Review

 

























































































































Maranoa Regional Council

    

General Meeting -  23 November 2011

Officer Report

Meeting: General  23 November 2011

Date: 25 October 2011

Item Number: 10.2

File Number: D11/31313

 

Subject Heading:                     Council Meeting Dates 2012

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kerry Dean, Executive Support Assistant

 

 

Executive Summary: 

Council holds General Meetings on the 2nd and 4th Wednesday of each month with the first monthly meeting held in Roma and the second at Council offices across the region on a rotational basis.  Exceptions due to public holidays are considered as part of rostering arrangements. 

 

 

Officer’s Recommendation: 

1.         That Council continues to hold General Meetings on the 2nd and 4th      Wednesday in line with current arrangements;

 

2.         That Council adopts the attached meeting Schedule from January to June      2012.

 

 

Body of Report:

During Council’s term of office Meetings have been held on a rotational basis across the region to provide visibility and access to elected members across the Maranoa in a structured manner.

 

Fortnightly meetings have ensured matters for Council’s consideration are dealt with in a timely manner.

 

Council at this time may wish to reconsider arrangements; however it is recommended that the existing arrangements continue for the remainder of this term, extending until June 2012, allowing the incoming Council time to consider future arrangements.

 

Public holidays have again been considered in the attached proposed meeting schedule.  Anzac Day 2012 falls on Wednesday 25th April and it is recommended this meeting be schedule for Tuesday 24th April to ensure meeting frequency is not compromised.

 

Historically Council has commenced meetings in the New Year on the 3rd Wednesday of the month, this has again been allowed for in the proposed schedule.

Consultation (internal/external):

Kelly Rogers

Paul Bawden

Risk Assessment (Legal, Financial, Political etc.):

Council must meet required guidelines for meeting frequency under the Local Government (Operations) Regulation 2010

Policy Implications:

Local Government (Operations) Regulation 2010 – Division 1(s52)

(1) A local government must meet at least –

(a) For a region, city or town – once in each month;

      (2) However, a local government may apply, in writing, to the

Minister for a variation of the requirement under subsection

(1) (a meeting variation).

Financial Resource Implications:

Council meal, travel and accommodation expenses.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

1View

Meeting Schedule 2012 - General Meetings

D11/33370

 

Report authorised by:

Kelly Rogers, Coordinator Executive Services

Paul Bawden, Chief Executive Officer


Attachment 1

Meeting Schedule 2012 - General Meetings

 

 

Month

No-Date

Meeting Type

Venue

Time

January

GM01-18.01.12

Wednesday

General

Council Chambers

Roma Office

9am

 

February

GM02-08.02.12

Wednesday

General

Council Chambers

Roma Office

9am

 

GM03-22.02.12

Wednesday

General

Council Chambers

Surat Office

9am

 

March

GM04-14.03.12

Wednesday

General

Council Chambers

Roma Office

9am

 

GM05-28.03.12

Wednesday

General

Council Chambers

Mitchell Office

9am

 

April

GM06-11.04.12

Wednesday

General

Council Chambers

Roma Office

9am

 

GM07-24.04.11

Tuesday

General

Council Chambers

Yuleba Office

9am

 

May

GM08-09.05.12

Wednesday

General

Council Chambers

Roma Office

9am

 

GM09-23.05.12

Wednesday

General

Council Chambers

Injune Office

9am

 

June

GM10-13.06.12

Wednesday

General

Council Chambers

Roma Office

9am

 

GM11-27.06.12

Wednesday

General

Council Chambers

Surat Office

9am

 

 


Officer Report

Meeting: General  23 November 2011

Date: 14 November 2011

Item Number: 10.3

File Number: D11/33248

 

Subject Heading:                     Employee Attraction & Retention

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Donald  Wells, Manager Human Resources

 

 

Executive Summary: 

Attraction and retention of employees is one of the big challenges currently facing Maranoa Regional Council. Council’s ability to retain and attract employees ensures the delivery of excellent customer satisfaction, essential services and community projects. Traditional approaches to attraction and retention are not as effective in today’s environment due in part to generational and cultural diversity in the workplace and a more multi-dimensional strategic approach is required.

 

 

Officer’s Recommendation: 

Council adopts the Employee Attraction & Retention Policy as presented and endorse the Employee Attraction & Retention Plan.

 

 

Body of Report:

Attraction and retention of employees, in particular “key employees”, is one of the big challenges currently facing Maranoa Regional Council. In the Financial Year 2010/11 Council’s voluntary employee turnover rate was 20.0%, an increase of 4.5% on the previous twelve months.

 

Only through Council’s ability to retain and attract employees ensure can Council deliver excellent customer satisfaction on services and projects to the community.  Failing to retain performing employees is costly because, apart from the cost to recruit and select new employees, issues such as training, lost knowledge, mourning, and possibly insecure co-workers will all have an impact.

 

Traditional approaches to attraction and retention are not as effective in today’s environment, due in part to generational and cultural diversity in the workplace, and there is a need to take a more multi-dimensional approach. The attached Retention & Attraction Policy proposes a number of integrated factors that need to be successfully combined to provide the most attractive combination to employees.


 

Key factors proposed for use in a multi-dimensional are:

Ø Competitive Remuneration

Ø Development & Career Opportunities

Ø Social Conscience

Ø Cultural Diversity      

Ø Work-Life Balance

Ø Performance Recognition

Ø Workforce Planning

Ø Other Tangible Benefits

 

The attached Retention & Attraction Policy and subsequent Plan outlines 14 Key Strategies, with Supporting Strategies, the overall objective of  is keep employees within the Organisation for as long as possible. By keeping our performing employees then our ability to attract talented people will occur as a matter of course

Consultation (internal/external):

 

Internal

A discussion paper, created by Human Resources, was circulated and discussed at the Executive Level; the discussion paper was next circulated and discussed at the Senior Management Level with Senior Managers consulting with their reporting staff to gain feedback and ideas to assist in retention.

 

From the discussion paper and taking into consideration the feedback received, a draft policy was subsequently developed with consultation reoccurring. The final aspect of internal consultation was the development of the attached Retention & Attraction Plan with Directors and Senior Managers.

Risk Assessment (Legal, Financial, Political etc.):

Legal – Nil

Financial – Dependant on the initiative different financial implementations apply.

Political – The policy and subsequent plan has a positive political risk.

Operational – Nil

Competitive – Nil

Social – Nil

Cultural – Nil

Policy Implications:

The adoption of the Retention & Attraction Policy will have implications requiring updating of other Human Resource policies.

Financial Resource Implications:

Most initiatives will be undertaken within existing resources. Some initiatives will require additional funding this should be off set by a reduction in recruitment expenditure and higher productivity.

 


Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.2(a) To provide and develop contemporary and professional human resource practices and functions in an environment that promotes Equal Employment Opportunity principles and recognises all employees in a fair and respectful manner.

Supporting Documentation:

1

Employee Attraction & Retention Policy (Enclosure)

D11/28155

2View

Employee Attraction & Retention Action Plan

D11/33726

 

 

  


Attachment 2

Employee Attraction & Retention Action Plan

 

EMPLOYEE ATTRACTION & RETENTION ACTION PLAN

 

Introduction

This Employee Attraction & Retention Action Plan sets the twelve months initiatives for the attraction of new employees and retention of existing employees working at Maranoa Regional Council.

 

Responsibility

This Plan identifies the initiatives to be achieved over the 2012 calendar year and specifies the performance targets against which success and progress will be measured.

 

The Chief Executive Officer through the Directors and their respective Senior Managers have overall responsibility for the execution of the initiatives outlined in this Plan.

 

Retention Interventions and Priorities

There are a substantial number of proposed initiatives listed below which will affect the factors impacting on attraction and retention of employees. Each initiatives is influenced by one or more of the Key Strategies identified in the Employee Attraction & Retention Policy.  

 

Whilst acknowledging that there are a number of important initiatives bought forward through communication with management and staff not listed, there are however a number of initiatives that are likely to impact quickly and significantly on the attraction of new employees and retention of existing. 

 

The following list identifies the initiatives that will have the greatest impact and therefore the highest priority for implementation in 2012.

 

Major Initiative

Actions

By When

Attraction initiatives to ensure we attract talent people into vacant positions.

Build a partnership with the Local Government Association and/or Private Industry for engaging workers on supported programs.

30 July 2012

Review Council’s relocation assistance package for new starters.

30 July 2012

Communicate to potential new starters the benefits of working for Maranoa Regional Council.

Commencing 01 May 2012

Develop a School Leavers training program for hard to recruit for positions by the offering of Certificate Traineeships or Apprenticeships.

30 October 2012

Communication improved across the Council, Directorates, Departments, Sections and Teams.

 

Commence ‘State of Play’ meetings across the organisation.

01 March 2012

Ensure that formal team meetings occur across the organisation on a regular basis.

Ongoing

The formation of a Staff Consultative Committee.

01 February 2012

Introduce and distribute a formal staff newsletter

01 March 2012

Flexible work arrangements to enable a work-life balance whilst meeting operational and service delivery requirements.

As part of the 2012 EBA discussions explore initiatives for greater (RDO/TOIL) flexibility for part time workers.

 

31 October 2012

Develop family friendly incentives, i.e., work from home, phased in retirement, job-share, flexible part-time positions.

30 July 2012

Housing particularly with the current regional rental costs and purchasing values.

Release an Expression of Interest for an Accommodation Village adjoining the Airport (Roma).

 

Release an Expression of Interest for a housing company to work with Council on the development of low cost accommodation.

 

Succession planning for short and long term personnel replacement and career progression.

Review current professional development and succession planning practices.

30 September 2012

Develop and implement leadership identification and development programs.

30 December 2012

Training in skills to enable us to undertake our work tasks and improve.

Implement individual personal training plans for all employees.

 

30 June 2012

Other benefits particularly non-financial tangible items that improve recognition and the workplace.

Review current recognition practices and introduce further measures to recognise employees for good practices and customer service.

30 September 2012

Evaluate and implement initiatives for staff that support a healthier work/life balance.

30 November 2012

As part of the 2012 enterprise bargaining discussions investigate assistance for employee's whom require day care and/or after school care placements.

30 October 2012

 

 

 

 

 

 

 

 

 


Maranoa Regional Council

    

General Meeting -  23 November 2011

Officer Report

Meeting: General  23 November 2011

Date: 14 November 2011

Item Number: 11.1

File Number: D11/33305

 

Subject Heading:                     Economic Development & Tourism Monthly Statistical Report

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Edward Sims, Manager Organisational Performance

 

 

Executive Summary: 

This report provides council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for October 2011 compared with September 2011.

 

Statistics contained in the report and which are illustrated graphically detail:

 

•                      the level of engagement with businesses within the region,

•                      the amount of enquiry generated about investment,

•                      the effectiveness of our external marketing effort to the visitor market

 

The activity is stimulated by the distribution of various marketing collateral, web based promotions, and direct contact by officers within the unit as a result of proactive effort.   Accordingly the report also reflects the effectiveness of this marketing effort.

 

The report also details the contact made by the ED unit. The statistics do not include the numbers of contacts made by each officer as the unit will be in contact with sometimes 100’s of regional stakeholders through broadcast emails and workshop/seminar type activity in any given month.

 

These broadcast contacts with businesses contain important regional economic development information, and correspondence concerning business assistance initiatives, therefore are considered an important indicator of the depth and frequency of contact with our local business community.

 

 

Officer’s Recommendation: 

That Council receive and note the Officer’s report as presented.

 

 

Body of Report:

See details in Attachment 1.

Consultation (internal/external):

Regional Economic and Business Development Coordinator - Mari-Anne Bonventi

Tourism Officers – Jenny Hewitt and Debbie Duff

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(a) To proactively identify and encourage actions which facilitate the sustainable development of the regional economy.

Supporting Documentation:

1View

Body of Report

D11/33295

 

Report authorised by:

Tony Klein, Director of Community Services


Attachment 1

Body of Report

 




 


Maranoa Regional Council

    

General Meeting -  23 November 2011

Officer Report

Meeting: General  23 November 2011

Date: 12 November 2011

Item Number: 12.1

File Number: D11/33242

 

Subject Heading:                     Rate Recovery Policy

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Karen Searle, Financial Services & Rates Coordinator

 

 

Executive Summary: 

The Rate Recovery Policy is presented for Council’s consideration.

 

 

Officer’s Recommendation: 

That the Rate Recovery Policy as presented be adopted.

 

 

Body of Report:

The Rate Recovery Policy is an Administrative Policy in accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010.  The purpose is to establish a policy for the timely recovery of rates and charges levied which seeks to achieve fair and consistent treatment of all ratepayers who have outstanding rates and charges.

 

The policy sets out guidelines for the recovery of rates.  This includes Small Debt Write Offs, Instalment Arrangements, Commencement of Debt Collection, Debt Collection Agency and Intention to Sell.

 

The Rate Recovery Policy was previously included with the Rate and Debt Recovery Policy. Due to the Rate and Debt Recovery Policy requiring a review, the Debt Recovery Policy and the Rate Recovery Policy are now stand alone policies.

Consultation (internal/external):

Matthew McGoldrick, Director of Corporate Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

New Policy

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Rate Recovery Policy

D11/33241

 

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Rate Recovery Policy

 

 

 

POLICY STATEMENT

 

TITLE:   Rate Recovery Policy

                 

 

Category:                                 Administrative

Endorsed by Council on:    (Ordinary Meeting Date)

Responsible Department:   Corporate Services

Reference No.:                                             

 

POLICY PURPOSE

 

To establish a policy for the timely recovery of rates and charges levied which seeks to achieve fair and consistent treatment of all ratepayers who have outstanding rates and charges.

 

POLICY SCOPE

 

This policy will apply to all ratepayers who have an overdue rate or charge levied by Council, unless otherwise specified.

 

DEFINITIONS

 

Rates or charges – as per the Local Government (Finance, Plans and Reporting) Regulation 2010

Overdue rates and charges - as per the Local Government (Finance, Plans and Reporting) Regulation 2010

 

POLICY STATEMENT/DETAILS

 

In order to ensure that all ratepayers meet their obligations to pay rates and charges levied, Maranoa Regional Council will apply the following procedures to recover any overdue rate or charge in a timely manner. 

                             

Small Debt Write-offs

 

 If a ratepayer has short paid their rates by less than $2.00 and have missed their discount, Council will upon payment of the short paid amount, allow discount and write off any interest amounts that may have accrued.

 

 

Instalment Arrangements

 

If a ratepayer has difficulty in paying rates and charges levied by the due date and they meet the criteria as set out, Council will, upon application being made, enter into an instalment arrangement with the ratepayer.

 

·    Once an arrangement is approved, no interest shall be charged on the overdue current rates for the duration of the arrangement from the date the arrangement was made, provided the application for an arrangement was made on or before the due date of the current rates and charges;

·    No premium will be payable because of the arrangement;

·    Payments must be made on the specific days agreed upon;

·    An arrangement must clear the debt prior to the next issue of rates and charges;

·    If Council does not receive the payment by the agreed specific day, a reminder letter will be sent advising the ratepayer, that unless payment of the outstanding amount is made within seven days their agreement will be cancelled and the matter will be referred to Council’s debt collection agency; 

·    If payment is not received within the seven days allowed, a letter will be issued advising the ratepayer that their arrangement has been cancelled due to non-compliance and no further arrangements will be made;

·    If there is a balance outstanding and the arrangement has expired, a letter will be sent advising the ratepayer that unless payment of the outstanding amount is made in full within seven days, the total outstanding amount will be referred to Council’s debt collection agency.

 

Qualifying criteria

 

·    The applicant must be the owner/s of the land and can demonstrate to the satisfaction of the Chief Executive Officer or delegate, that the payment of rates and charges by the due date would cause hardship;

·    There must be no outstanding rates or charges payable by the applicant;

·    The applicant must not have had an arrangement cancelled previously, due to failing to comply with Council’s policy.

 

Commencement of debt collection

 

1    Thirty (30) days after the close of discount, a reminder letter will be issued to all ratepayers with overdue rates and charges, excluding any ratepayers who have already made an arrangement in accordance with this Policy.

 

This letter will advise the ratepayer/s of the amount overdue, details of interest accumulating on the amount outstanding and if payment is not made in full, or a payment plan made with Council by eligible ratepayer/s. within fourteen (14) days, collection proceedings for the recovery of the outstanding amount will be taken without further notice.

 

All matters which are referred to Council meetings, will continue to accrue interest, unless otherwise specified by Council.

 

2    Fourteen (14) days from the date of the first reminder letter, a second reminder letter will be issued to those ratepayers who still have overdue rates and charges.

 

This letter will advise the ratepayer/s of the amount overdue, details of interest accumulating on the amount outstanding and if payment is not made in full, or a payment plan made with Council by eligible ratepayer/s. within seven (7) days, collection proceedings for the recovery of the outstanding amount will be taken without further notice.

 

3    Fourteen (14) days from the date of the second reminder letter, a demand letter will be issued to those ratepayers who still have overdue rates and charges.

 

4    A report shall be prepared for Council recommending legal action be taken on specified assessments based on the number of years outstanding.  This is based on the following:

 

Aged Balance

Property Description

Action to be taken

Current

Vacant

No Action

(1st levy)

Residential

No Action

 

Commercial

No Action

Overdue

Vacant

Debt Collection Agency

(2nd levy)

Residential

Debt Collection Agency

 

Commercial

Debt Collection Agency

One Year

Vacant

Intention to Sell*

 

Residential

Debt Collection Agency

 

Commercial

Intention to Sell*

Two Years

Vacant

Intention to Sell*

 

Residential

Debt Collection Agency

 

Commercial

Intention to Sell*

Three Years & Over

Vacant

Intention to Sell

 

Residential

Intention to Sell

 

Commercial

Intention to Sell

·    Judgement must be obtained prior to commencing Intention to Sell action

 

The balance owing by ratepayers listed for referral to the Debt Collection Agency or listed within the Intention to Sell category shall be reported separately on the rates arrears listing reported to Council on a monthly basis.

 

5    Once Council has decided that further legal action will be taken, a list of the ratepayers shall be forwarded to Council’s Debt Collection Agency.

 

Debt Collection Agency

 

The following procedures will apply when the ratepayer list has been forwarded to the Debt Collection Agency;

 

1    Letter of demands, advising the subject Ratepayers that Council has instructed their Agency to collect the rates and charges arrears and if payment is not made within seven (7) days, legal action will continue.  Council will not allow payment plans once the account has been forwarded to the Debt Collection Agency;

 

2    When the seven (7) days time period has expired, the Debt Collection Agency will follow up with a telephone call;

 

3    Minor Debt Claim prepared, filed and court fees paid and service of notice arranged;

 

4    Affidavit of service returned allowing twenty-eight (28) days from date of service;

 

5    Forward Affidavit of Service to Court with Judgement Documents to obtain Judgement;

 

6    Once Judgement is obtained, legal action will be discontinued until the property has reached the required dates to be classified as Intention to Sell Land for Arrears of Rates.

 

Intention to Sell

 

Under Part 12, Division 3, Subdivision 2, Section 74 of Local Government (Finance, Plans and Reporting) Regulation, Selling or acquiring land for overdue rates or charges, applies to overdue rates or charges on the land that has remained unpaid for the following:

 

·    Generally – 3 years;  or

·    If the rates or charges were levied on vacant land or land used only for commercial purposes, and the local government has obtained judgement for the overdue rates or charges – 1 year; or

·    If the rates or charges were levied on a mining claim, 3 moths.

 

Under this Division, Council by resolution, sell the land for which the rates and charges were levied and remain unpaid.  However, Council may not sell the land if the liability to pay the overdue rates and charges is the subject of court proceedings.

 

A report on properties listed in the ‘Intention to sell land for rate arrears’, must be referred to a Council meeting for a decision.  Once Council has resolved to sell land for arrears of rates and charges, Council must, as soon as practicable, give all interested parties a notice of intention to sell the land. 

 

A ‘notice of intention to sell’ is a document, signed by the Chief Executive Officer stating:

     

·    That the local government has, by resolution, decided under Section 74, to sell the land for overdue rates or charges; and

·    The day on which the resolution was made; and

·    The terms of the resolution; and

·    A description of the location and size of the land, as shown in the local government’s land record; and

·    Details of the overdue rates or charges for the land, as at the date of notice, including details of the period for which the rates or charges have been unpaid; and

·    Details of the interest that is owing on the overdue rates or charges, as at the date of the notice, including –

·      Details of the rate at which interest is payable on the rates or    charges; and

·                  A description of the way the interest is calculated; and

·     The total amount of overdue rates or charges and the interest, as at the date of the notice; and

·     A copy, or general outline of Sections 75 to 78 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

The Council must start the procedure for selling the land within the required period after the notice of intention to sell, unless the amount of all overdue rates or charges on the land has been paid.  If the overdue rates or charges have not been paid in full within:

 

·   Generally – 3 months after the local government gives the notice of intention to sell the land; or

·   If the rates or charges were levied on a mining claim – 1 month after the local government gives the notice of intention to sell the land.

 

The Council must start the procedures of Section 76 for selling the land within 6 months after the local government gives the notice of intention to sell the land.  However, the Council must end the procedures if the Council is paid –      

 

·    The amount of rates or charges in full; and

·    All expenses that the Council has incurred in attempting to sell the land.

 

Once the required period of three (3) months has expired, a further report is to go to Council for consent to the time and place of the proposed auction and a recommendation on who shall hold the auction and the reserve price/s.

 

The Council must prepare an auction notice, stating the time and place of the auction and a full description of the land.

 

At least 14 days, but not more than 35 days, before the day of the auction, the Council must –

 

·    Give a copy of the auction notice to all interested parties who were given a notice of intention to sell the land; and

·    Advertise the auction notice in a newspaper that is circulating generally in the local government area; and

·    Display the auction notice in a conspicuous place in the local government’s public office, until the day of the auction; and

·    Display the auction notice in a conspicuous place on the land, unless it is not reasonable practicable to do so because the land is in a remote location or difficult to access.

 

Under Section 77, the local government must set a reserve price for the auction that is at least –

           

·    The market value of the land; or

·    The higher of either the amount of the overdue rates or charges on the land or the value of the land.

 

If the reserve price is not reached at the auction, the local government may enter into negotiations with the highest bidder at the auction to sell the land by agreement.  However, the price for the land under the agreement must be more than the highest bid for the land at the auction.  If the highest bidder at the auction does not agree to buy the land, the land is taken to have been sold at the auction to the local government for the reserve price.  This however, does not apply if the land is held on a tenure the local government is not competent to hold.

 

Under Section 79 of the Regulation, the local government must use the proceeds of the sale in the following order:

           

i.    The pay any amount agreed for the release of a State encumberance;

ii.   To pay the expenses of the sale

iii.  To pay the overdue rates or charges for the land;

iv.  To pay any other amounts relating to the land that the owner of the land owed the local government immediately before the sale;

v.   To pay any rates or charges, other than overdue rates or charges, for the land;

vi.  To pay any registered encumbrances, other than State encumbrances, in order of their priority under the Land Title Act;

vii. To pay the person who owned the land immediately before the sale.

 

If any of the proceeds of the sale remain unclaimed after 2 years, the local government must pay the proceeds to the public trustee as unclaimed money.

 

Once the property has been auctioned, council will not release any remaining funds until evidence of identity from all owners is provided.  Copies of identity documentation must be certified by a Justice of the Peace or a Commissioner of Declarations.

 

Any two (2) of the following documents will be accepted:

 

-     Drivers Licence

-     Passport

-     Citizenship Certificate

-     Credit Card

-      Birth Certificate  

 

RELATED POLICIES AND LEGISLATION

 

Local Government (Finance, Plans and Reporting) Regulation 2010

 

Signatures

 

 

                                                                                               

Chief Executive Officer                                                                

 

DATE


Maranoa Regional Council

    

General Meeting -  23 November 2011

Officer Report

Meeting: General  23 November 2011

Date: 14 November 2011

Item Number: 12.2

File Number: D11/33407

 

Subject Heading:                     Relinquishing of the Trusteeship of the Parks Reserves in McDowall Street across from the Hospital - Lot 19 WV1912 and Lot 20 SP178377

Classification:                                  Open Access  

Name of Applicant:                         Urban Land Development Authority

Location:                                           Upper McDowall Street across from the Hospital

Author & Officer’s Title:                 Matthew McGoldrick, Director of Corporate Services

 

 

Executive Summary: 

The Urban Land Development Authority (ULDA) have requested that Council consider and approve relinquishing the Trusteeship over the two Reserves across from the Hospital in order that the ULDA can reconfigure these two lots to better utilise the available land within the ULDA area and retain the existing park facilities in a smaller Park Reserve. The ULDA would then arrange for the redesignation of the Park Reserves in a reconfigured form and rededication of the Reserves with Council as the Trustee.

 

 

Officer’s Recommendation: 

That Council approve the relinquishing of the two Reserves on the basis that the existing facilities remain and are enhanced and that more appropriately sized Reserves are rededicated with Council as the Trustee subject to Council receiving from the ULDA confirmation that the all existing facilities are included in the future Reserves, that ULDA provide a timeframe for the this part of the project, that ULDA give an undertaking that the park facilities will remain open to the public at all times regardless of the subdivisional or Park improvement works being undertaken and that ULDA indicate when and what Park improvements will be undertaken and provide a timeframe for the works and an indication of timing of the hand over of maintenance of the Parks and facilities.

 

 

Body of Report:

On the 9th November the Urban Land Development Authority (ULDA) submitted to Council a request to have the two Reserves over the Parks across from the Hospital reconfigured in order for the proposed ULDA subdivision to be configured in the most efficient way possible.

 

The attached correspondence and maps indicate clearly the nature of the request from the ULDA. The intention is that the existing facilities would not be moved and would only be enhanced as indicated on their attached proposed plan. Indeed as part of the subdivision Council are to be dedicated at least two other parks within the overall subdivision. Some of the lots in the within the subdivision will be small but the facilities within a reasonable walking distance will be of a very good quality.

 

Council needs to consider and approve relinquishing the Trusteeship over the two Reserves across from the Hospital in order that the ULDA can reconfigure these two lots to better utilise the available land and retain the existing park facilities in a smaller Park Reserve. The ULDA would then arrange for the redesignation of the Park Reserves in a reconfigured form and rededication of the Reserves with Council as the Trustee.

 

The proposal put forward by the ULDA does not indicate:

-     the works to be undertaken as part of the park improvement, the current cycling education area is shown as a white area on one of their diagrams,

-     a date for the reserve to be re-dedicated and for the Trusteeship to be returned to Council,

-     what additional enhancements will actually be installed, what public consultation will be undertaken, what trees and shrubs will be planted and new equipment, structures or paths will be installed, and

-     the timeframe for all actions to occur and when ULDA’s and Council’s maintenance responsibilities will commence and end.

Ultimately ULDA’s proposal has to be taken on trust as Council are not able to take a bond or be given a guarantee that can be relied upon. If the ULDA does provide the Park back to Council in the Reserve as indicated with all of the existing and improved facilities it should be something that Council and the community would support.

Consultation (internal/external):

Franz van den Brink – ULDA

Genaea Mitchell – ULDA

Paul Bawden – Chief Executive Officer

Tony Klien – Director Community Services

Noela Ward – Manager Community Development

Risk Assessment (Legal, Financial, Political etc.):

The Park sizes overall will be larger, the number of lots will increase Council’s rates base, the Park should be enhanced and improved – at least that is the undertaking given b the ULDA.

Policy Implications:

Nil

Financial Resource Implications:

No cost to Council for the reconfiguration of the Reserve.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.8(a) To provide or assist with the attainment of long term and affordable housing for residents of the region.


Supporting Documentation:

1View

Park reconfiguration ULDA - request for trusteeship relinquishment

D11/33519

2View

Letter of Request - ULDA MRC revocation park trustee

D11/33520

 

 

  


Attachment 1

Park reconfiguration ULDA - request for trusteeship relinquishment

 




Attachment 2

Letter of Request - ULDA MRC revocation park trustee

 




    


Maranoa Regional Council

    

General Meeting -  23 November 2011

Status Report

Meeting: General  23 November 2011

Date: 12 November 2011

Item Number: 17.1

File Number: D11/33236

 

Subject Heading:                     Financial Sustainability Report for September 2011

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Karen Searle, Financial Services & Rates Coordinator

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 30 September 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Officer’s Recommendation: 

That the Progressive Financial Statements of Account for the period ending 30 September 2011 as included in the Financial Sustainability Report be received subject to audit.

 

 

Body of Report:

Summary of Financial Position

Overall Council has experienced a net loss of $17,796,309 for the period ending 30 September 2011. 

Income                                                          Expenses

Total Revenue $11,849,487                        Total expenses of $29,645,796 (which excludes depreciation expense estimated to be $2,832,744)

Operating Revenue $10,798,078                          

Capital Revenue      $1,051,409

Borrowings per Assessment

Value of borrowings per assessable property in the Council area is $1,546.

 

YTD vs Full Year Capital Expenditure 

Capital works program $8,155,243 of $20,992,873.

 

Cash at Bank

Balance of Cash at Bank as at 30 September 2011 is $31,507,029.

 


SUSTAINABILITY RATIOS

 

In preparation for the implementation of the new Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.

 

These ratios are designed to provide an indication of the performance of Council

against key financial sustainability criteria which must be met to ensure the prudent

management of financial risks.  This information must also be reported in Council’s Annual Report.

DI

Department Infrastructure and Planning Sustainability Ratios

Ratio

 

Description

Formula

YTD

Actual

Result

Benchmark

 

Within

Limits?

 

Financial Capital Indicators

Working capital ratio

 

Measures the extent to which

Council has liquid assets

available to meet short term

financial obligations Current Liabilities

Current Assets


Current Liabilities

5.15%

 

>1

Yes

Operating Surplus

ratio

 

This is an indicator of the extent to which revenues raised cover operational expenses only or are available for capital funding

Purposes

Net Operating Surplus


Total Operating

Revenue

 

-150%

0-110%

No

Net Financial

Liabilities ratio

 

This is an indicator of the extent to which the net financial liabilities of Council can be serviced by its operating revenues.

A ratio < 60% indicates Council

has the capacity to increase its

loan borrowings.

Total Liabilities less

Current Assets


Total Operating

Revenue

 

1.05%

<=60%

Yes

Interest coverage ratio

 

This ratio indicates the extent to which Council's operating

revenues are committed to

interest expenses

 

Net interest expense on debt service


Total Operating

Revenue

 

0.01%

0-10%

Yes

 

Comment on Ratios

All ratios, excluding Operating Surplus ratio are within the acceptable range.  The operating surplus ratio result is well below the benchmark due to rates not being issued

 

 

 

 

Comment on Financial Reports

 

Income Statement

Council’s operating position at the end of September is an operating loss of $17,796,309 (excluding estimated depreciation expense of $2,832,744) compared to a yearly amended budgeted operating surplus of $197,125.   This is due to rates and charges not being levied.

 

Loan Borrowings

The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.


Rates Information

 

ARREARS - RATES DEBTORS

CATEGORY DEFINITION

This category examines the level of rates arrears owing to Council.  

KEY RESULT 1

Total Rates Outstanding as Percentage of Issues

Rate notices not yet issued

KEY RESULT 2

Rates Outstanding - Timeframes

RATES BALANCES AS AT 30 JUNE 2011

RATES BALANCES AS AT 30 Sept 11

 

1st Levy

249,196.15

 

 

2nd Levy

797,078.15

 

 

Supp. Levies

 

97,113.46

 

Arrears

436,636.68

902,031.80

 

Interest

75,764.39

38,774.64

 

Unallocated Receipts

-144,697.55

 

 

Total

1,413,977.82

1,037,919.90

INFLUENCING FACTORS

 

 

 

COMMENTS

Total rates outstanding as at 30 September  2011 is $1,037,919.90.  The rate levy for the period 1 July 2011 to 31 December 2011 will be issued in October.  Due to Authority being based on date, the total outstanding as at 30 June 2011 becomes arrears as at 1 July 2011.

 

 

RATES - Transactions Processed

CATEGORY DEFINITION

This category examines the rates queries processed by Rates staff. 

KEY RESULT 1

Transactions Processed

 

Change of

Address

Rate

Searches

Change of

Ownership

Supplementary

Levies

TOTAL 2010/11

254

387

507

83

July

0

23

37

29

August

0

40

55

48

September

48

49

21

0

October

 

 

 

 

November

 

 

 

 

December

 

 

 

 

January

 

 

 

 

February

 

 

 

 

March

 

 

 

 

April

 

 

 

 

May

 

 

 

 

June

 

 

 

 

Total

48

112

113

77

INFLUENCING FACTORS

Due to issues with NAR in Authority there were no changes of address in July/August.  The issue of rates notices influences the change of address.

 


 

COMMENTS

The average monthly change of address is 21, September  is above average with 48, due to the Name and Address Register in Authority
The average monthly rate searches is 32, with September  being above  average with 49.

The average monthly change of ownership is 42, with September being below average with 21 .

The average monthly supplementary levies is 7, with September  being below average with 0.

 

RATES – Queries Process

CATEGORY DEFINITION

This category examines the number and type of complaints received about rates and charges levied by Council 

KEY RESULT 1

Rating Queries

 

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Water

 

 

 

 

 

 

 

 

 

 

 

 

Sewerage

 

 

 

 

 

 

 

 

 

 

 

 

Garbage

 

 

 

 

 

 

 

 

 

 

 

 

General Rate Charges

 

 

 

 

 

 

 

 

 

 

 

 

Wild Dog Charges

 

 

 

 

 

 

 

 

 

 

 

 

Addressing

 

 

 

 

 

 

 

 

 

 

 

 

Pensioner

 

 

 

 

 

 

 

 

 

 

 

 

Excess Water

 

 

 

 

 

 

 

 

 

 

 

 

Fire Levy

 

 

 

 

 

 

 

 

 

 

 

 

Owner Details

 

 

 

 

 

 

 

 

 

 

 

 

Trade Waste

 

 

 

 

 

 

 

 

 

 

 

 

Categories

 

 

 

 

 

 

 

 

 

 

 

 

Missed Discount

 

 

 

 

 

 

 

 

 

 

 

 

Payment/Refund

 

 

 

 

 

 

 

 

 

 

 

 

Water Meter Investigations

 

 

 

 

 

 

 

 

 

 

 

 

Printers

 

 

 

 

 

 

 

 

 

 

 

 

Area

 

 

 

 

 

 

 

 

 

 

 

 

Other

5

10

25 

 

 

 

 

 

 

 

 

 

Total

5

10

 25

 

 

 

 

 

 

 

 

 

INFLUENCING FACTORS

 

COMMENTS

Other

There have been many ratepayers enquiring as to why they have not received their rate notices.  They were advised that the notices have not been issued and that Council are aiming to have the rates issued in October

 

 


DEBTORS

 

The current  90 day balances stands at $1,894,580.44 for 30 September  2011.  

90-Day Debtors Accounts

As at 30 Sept 11

 

Under $500.00

$500.00-$5,000.00

$5,000.00 - $50,000.00

Over $50,000.00

Saleyards

195.38

29,385.10

Quarry

628.16

140,509.18

488,303.21

General

3,260.43

34,148.38

93,796.00

1,032,604.79

Childcare

455.40

1,332.20

Bassett Park

1,702.50

641.10

2,360.00

Library

700.70

Gas

1,681.80

4,954.13

HACC/CACPS

106.00

MRV

1,090.50

2,046.76

Rent

6,649.21

43,780.23

5,769.28

Total

14,321.92

87,530.96

271,819.56

1,520,908.00

Consultation (internal/external):

Deelea Sullivan – Team Leader Accountant - Assets

Debbie Gelhaar – Revenue Co-ordinator

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Income Expense Statement - as at 30 September 2011

D11/32794

2View

Balance Sheet September 2011

D11/32795

3View

Income Statement September 2011

D11/32796

4View

Expenditure and Revenue Graphs - 30 September 2011

D11/32810

 

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services


Attachment 1

Income Expense Statement - as at 30 September 2011

 








Attachment 2

Balance Sheet September 2011

 


Attachment 3

Income Statement September 2011

 


Attachment 4

Expenditure and Revenue Graphs - 30 September 2011

 









Maranoa Regional Council

    

General Meeting -  23 November 2011

Status Report

Meeting: General  23 November 2011

Date: 12 November 2011

Item Number: 17.2

File Number: D11/33237

 

SUBJECT HEADING:                     Financial Sustainability Report for October 2011

Classification:                                  Open Access 

Report compiled by:                       Karen Searle, Financial Services & Rates Coordinator

 

Month & Year of Report:                October 2011

Name of Department:                     Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 31 October  2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Officer’s Recommendation:

That the Progressive Financial Statements of Account for the period ending 31 October 2011 as included in the Financial Sustainability Report be received subject to audit.

 

 

Summary of Financial Position

Overall Council has experienced a net loss of $14,297,290 for the period ending 31 October  2011. 

Income                                                          Expenses

Total Revenue $25,156,564            Total expenses of $39,453,854 (which excludes  depreciation expense estimated to be $3,776,991)

Operating Revenue $24,105,155  

Capital Revenue      $1,051,409

Borrowings per Assessment

Value of borrowings per assessable property in the Council area is $1,546.

 

YTD vs Full Year Capital Expenditure 

Capital works program $9,913,098 of $20,992,873.

 

Cash at Bank

Balance of Cash at Bank as at 31 October 2011 is $26,394,321.

 

 

 

SUSTAINABILITY RATIOS

In preparation for the implementation of the new Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.

 

These ratios are designed to provide an indication of the performance of Council

against key financial sustainability criteria which must be met to ensure the prudent

management of financial risks.  This information must also be reported in Council’s Annual Report.

DI

Department Infrastructure and Planning Sustainability Ratios

Ratio

 

Description

Formula

YTD

Actual

Result

Benchmark

 

Within

Limits?

 

Financial Capital Indicators

Working capital ratio

 

Measures the extent to which

Council has liquid assets

available to meet short term

financial obligations Current Liabilities

Current Assets

 

Current Liabilities

5.79%

 

>1

Yes

Operating Surplus

ratio

 

This is an indicator of the extent

to which revenues raised cover

operational expenses only or are available for capital funding

purposes

Net Operating Surplus

 

Total Operating

Revenue

 

-.60%

0-110%

No

Net Financial

Liabilities ratio

 

This is an indicator of the extent to which the net financial

liabilities of Council can be

serviced by its operating

revenues.

A ratio < 60% indicates Council

has the capacity to increase its

loan borrowings.

Total Liabilities less

Current Assets

 

Total Operating

Revenue

 

1.61%

<=60%

Yes

Interest coverage ratio

 

This ratio indicates the extent to which Council's operating

revenues are committed to

interest expenses

 

Net interest expense on debt service

 

Total Operating

Revenue

 

0.01%

0-10%

Yes

 

 

Comment on Ratios

All ratios, excluding Operating Surplus ratio are within the acceptable range.  The operating surplus ratio result is well below the benchmark due to rates not reflected in the Income Statement.


Comment on Financial Reports

 

Income Statement

Council’s operating position at the end of October is an operating loss of $14,297,290 (excluding estimated depreciation expense of $3,776,991) compared to a yearly amended budgeted operating surplus of $262,833.   This loss is due to the rates revenue not reflected in the statement.

 

Loan Borrowings

The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.

 


Rates Information

 

ARREARS - RATES DEBTORS

CATEGORY DEFINITION

This category examines the level of rates arrears owing to Council.  

KEY RESULT 1

Total Rates Outstanding as Percentage of Issues

 

KEY RESULT 2

Rates Outstanding - Timeframes

RATES BALANCES AS AT 30 JUNE 2011

RATES BALANCES AS AT 31 Oct 11

 

1st Levy

249,196.15

9,788,528.33 

 

2nd Levy

797,078.15

 

 

Supp. Levies

 

97,113.46

 

Arrears

436,636.68

889,891.10

 

Interest

75,764.39

46,492.54

 

Unalloc Rec

-144,697.55

 

 

Total

1,413,977.82

10,822,205.43

INFLUENCING FACTORS

 

 

 

COMMENTS

Total rates outstanding as at 31 October  2011 is $10,822,205.43.  The rate levy for the period 1 July 2011 to 31 December 2011 was issued on 26 October 2011.

 

 

 

RATES - Transactions Processed

CATEGORY DEFINITION

This category examines the rates queries processed by Rates staff. 

KEY RESULT 1

Transactions Processed

 

Change of

Address

Rate

Searches

Change of

Ownership

Supplementary

Levies

TOTAL 2010/11

254

387

507

83

July

0

23

37

29

August

0

40

55

48

September

48

49

21

0

October

24

28

68

0

November

 

 

 

 

December

 

 

 

 

January

 

 

 

 

February

 

 

 

 

March

 

 

 

 

April

 

 

 

 

May

 

 

 

 

June

 

 

 

 

Total

72

140

181

77

INFLUENCING FACTORS

The issue of rates notices influences the change of address.  There were no supplementary levied issued in September or October due to testing of rates data for issue of rates.

COMMENTS

The average monthly change of address is 21, October  is below average with 24

The average monthly rate searches is 32, with October  being below  average with 28.

The average monthly change of ownership is 42, with October being above average with 68 .

The average monthly supplementary levies is 7, with September  being below average with 0.

 

 

 

RATES – Queries Process

CATEGORY DEFINITION

This category examines the number and type of complaints received about rates and charges levied by Council 

KEY RESULT 1

Rating Queries

 

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Water

 

 

 

 

 

 

 

 

 

 

 

 

Sewerage

 

 

 

 

 

 

 

 

 

 

 

 

Garbage

 

 

 

 

 

 

 

 

 

 

 

 

General Rate Charges

 

 

 

 

 

 

 

 

 

 

 

 

Wild Dog Charges

 

 

 

 

 

 

 

 

 

 

 

 

Addressing

 

 

 

 

 

 

 

 

 

 

 

 

Pensioner

 

 

 

 

 

 

 

 

 

 

 

 

Excess Water

 

 

 

 

 

 

 

 

 

 

 

 

Fire Levy

 

 

 

 

 

 

 

 

 

 

 

 

Owner Details

 

 

 

 

 

 

 

 

 

 

 

 

Trade Waste

 

 

 

 

 

 

 

 

 

 

 

 

Categories

 

 

 

 

 

 

 

 

 

 

 

 

Missed Discount

 

 

 

 

 

 

 

 

 

 

 

 

Payment/Refund

 

 

 

 

 

 

 

 

 

 

 

 

Water Meter Investigations

 

 

 

 

 

 

 

 

 

 

 

 

Printers

 

 

 

 

 

 

 

 

 

 

 

 

Area

 

 

 

 

 

 

 

 

 

 

 

 

Other

5

10

25 

 30

 

 

 

 

 

 

 

 

Total

5

 10

 25

 30

 

 

 

 

 

 

 

 

INFLUENCING FACTORS

 Due to rates being issued on 25 October, 2011 there will be a large increase in the number of complaints within the rate area.

COMMENTS

Other

There have been many ratepayers enquiring as to why they have not received their rate notices.  They were advised that the notices have not been issued and that Council are aiming to have the rates in October

 

 


DEBTORS

 

The current  90 day balances stands at $2,887,180.48 for 31 October  2011.  

90-Day Debtors Accounts

 

 

 

As at 30 Oct 11

 

 

 

 

 

Under $500.00

$500.00-$5,000.00

$5,000.00 - $50,000.00

Over $50,000.00

 

 

 

 

 

Saleyards

0.30

7,212.21

34,327.45

74022.61

Quarry

628.16

 

22,7682.10

1390696.59

General

6,025.51

45,049.66

89,918.46

944,845.50

Childcare

618.50

2,791.40

 

 

Bassett Park

1,195.20

7,112.21

 

 

Library

839.00

 

 

 

Gas

1,133.25

4,954.13

 

 

HACC/CACPS

236.00

 

 

 

MRV

469.83

1,512.19

 

 

Rent

6,943.47

32,358.47

5,769.28

 

 

Total

18,928.22

100,990.27

357,697.29

2,409,564.7

 

 

 

Supporting Documentation:

1View

Income Expense Statement - as at 31 October 2011

D11/32801

2View

Income Statement October 2011

D11/32802

3View

Balance Sheet October 2011

D11/32803

4View

Expenditure and Revenue Graphs - 31 October 2011

D11/32892

 

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services

  


Attachment 1

Income Expense Statement - as at 31 October 2011

 








Attachment 2

Income Statement October 2011

 


Attachment 3

Balance Sheet October 2011

 


Attachment 4

Expenditure and Revenue Graphs - 31 October 2011