Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 24 July 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 19 July 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on July 24, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  24 July 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  10 July 2013.......................................................................................................... 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Regional Communication Forums............................................................... 15

Prepared by:      Jane Frith, Coordinator - Corporate Communications

10.2      Council Initiated Advisory Committee Meeting Minutes......................... 18

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Attachment 1:     Bassett Park Master Planning Advisory Group Confirmed Minutes - 12.03.13 .................................................................................. 21

Attachment 2:     Airport Advisory Committee Confirmed Meeting Minutes - 23.05.13     25

Attachment 3:     Roma CBD Advisory Committee Confirmed Meeting Minutes - 04.06.13 .................................................................................. 30

Attachment 4:     Roma Saleyards Advisory Committee Confirmed Minutes - 02.05.13      35

 

11          Community & Commercial Services

11.1      Access Point Service - Mitchell for Department of Human Services... 37

Prepared by:      Katrina Marsh, (Acting) Manager - Community Development

 

12          Infrastructure Services

12.1      Road Off Alignment - Overstone Road........................................................ 39

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment :       Map of Overstone Road......................................................... 41

 

13          Development, Facilities & Environmental Services

13.1      Material Change of Use - "Motel" (25 Units and Manager's Residence) and Reconfiguring a Lot (Access Easement) (File: 2012/18397).................. 42

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:     Body of Report......................................................................... 52

Attachment 2:     Development Plans................................................................. 69

Attachment 3:     Easement Plan........................................................................ 77

Attachment 4:     Department of Transport and Main Roads Conditions....... 78

Attachment 5:     Infrastructure Charges Report................................................ 90

13.2      Renewal of Term Lease 222210.................................................................. 110

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :       DNRM Letter & Map - Lot A on CP882774 - Reserve for Grazing Purposes................................................................................ 113

13.3      Proposed Fees and Charges - Waste....................................................... 116

Prepared by:      Margaret Milla, Coordinator - Waste  

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        APLNG-WP2A  – Civil Works to Widen Yuleba - Taroom Road Ch. 10.275km – 17.380km Including Upgrade of Intersection at McLennans Road, APLNG-WP2B – Civil Works to Widen Yuleba - Taroom Road Ch.4.6km – 5.1km Including Construction of a Heavy Vehicle Stopping Area

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.2        Write Off amount for Gas Account for Social Housing Client

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Roma Saleyards Advisory Committee

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.4        Panel of Providers - Engineering Services

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.5        Tender Evaluation 13 / 37 In-Situ Stabilisation

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

20.1      Roma CBD Advisory Committee Recommendations........................... 120

Prepared by:      Cameron  O'Neil, Councillor

Attachment 1:     Roma CBD Advisory Committee Confirmed Minutes - 04.06.13 122

Attachment 2:     Unconfirmed Minutes - Roma CBD Advisory Committee - 02.07.13     127

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 10 July 2013 commencing at 9.00am

 

ATTENDANCE

 

Deputy Mayor Cr W S Wason chaired the meeting with, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager – Major Projects, Economic Development & Tourism – Ed Sims,  Manager – Airports (Roma, Injune & Surat) – Ben Jones.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

Resolution No. GM/07.2013/01

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Robert Loughnan for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/07.2013/02

Moved Cr Chambers                                                     Seconded Cr Denton  

 

That the minutes of the General Meeting (11-26.06.13) held on 26 June 2013 be confirmed as amended  below:

 

Item 10.2 – Register of General Cost-Recovery Fees and Commercial Charges 2013/14

 

Amend the following reference found on page 22 of the minutes, in consideration of  the heading : “Lawn Cemetery – Injune (Separated due to the plinth shape at the Injune Cemetery, no plaque supplied/charged),”  to state:

 

Fee Description

Unit

Commercial/Regulatory

Statutory Reference

GST Status

2013/14 Fee Total

Pre-Paid Packages – Injune Lawn Cemeteries

Option 1: Double Interment (same single plot)

(Includes Grave Reservation, Exemption from any further cemetery fees associated with the first and second grave interments)

C

S262 (3)(c) Local Government Act 2009

GST Inclusive           

$2,200

Option 2: Single Interment

(Includes Grave Reservation; Exemption from any further cemetery fees)

 

C

S262 (3)(c) Local Government Act 2009

GST Inclusive

$1,200

 

 

CARRIED                                                                                                                      8/0

 

Business Arising FROM MiNUTES

 

The Chief Executive Officer foreshadowed that some additional updates would be made to the adopted Register of General Cost-Recovery Fees and Commercial Charges 2013/14, and the complete document would be re-presented at the Special Budget Meeting on 31 July 2013. 

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/28786

Subject Heading:                          Consideration of Elected Member AttendancE at Conferences

Location:                                          Rockhampton

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.


 

 

Resolution No. GM/07.2013/03

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve the attendance of Cr. Wendy Newman at the Queensland Regional Arts and Culture Conference 2013 on 22 - 23 August 2013 in Rockhampton.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.2

File Number: D13/28899

Subject Heading:                          Membership in Toowoomba and Surat Basin Enterprise Ltd, 2013/14

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Since March 2012 Council has been a platinum sponsor of Toowoomba and Surat Basin Enterprise Ltd (TSBE).  The achievements of TSBE are well documented in reports to Council and are also obvious in the local (Surat Basin) media. 

 

The Regional Economy enjoys useful benefits through inputs provided by TSBE staff and board members and it can be agreed that the benefits relative to the investment by MRC have been well justified.

 

The anniversary of our Platinum subscription level has arrived and this report seeks Council’s endorsement of its remittance.

 

Council has in the past two (2) years contributed on an annual basis $22,000 (GST Inclusive), to sponsor TSBE.  This contribution represents a  rate higher than the Platinum level sponsorship and entitles Council to membership of the TSBE Board Advisory Committee.

 

Resolution No. GM/07.2013/04

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council:

 

  • Approve the renewal and payment  for a Platinum level sponsorship of Toowoomba and Surat Basin Enterprise Ltd for 2013/14, by way of payment in the sum of $22,000 (GST Inclusive), as described in the renewal notice;

 

  • Incorporate the sponsorship payment  into Council’s 2013/14 Budget.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

 

 

 

 

Community & Commercial Services

 

Cr. O’Neil declared an interest in the following item due to a family member owning local Real-Estate Agency, LJ Hooker Commercial, an agency having real estate interests in the precinct and left the Chamber at 9.11am,  taking no further part in discussion or debate on the item.

 

Item Number:                                   11.1

File Number: D13/28884

Subject Heading:                          Roma Saleyards Land Purchase

Location:                                          Roma

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

The Department of Natural Resources and Mines has offered Council the opportunity to purchase the block of land currently leased by Council and used for the Roma Saleyards operations.

 

Resolution No. GM/07.2013/05

Moved Cr Denton                                                          Seconded Cr Price  

That Council:

 

  • Accept the offer to purchase Lot 285 on Plan WV1474;
  • Incorporate the purchase of the land into Council’s 2013/14 Budget;
  • Authorise the Chief Executive Officer to finalise the relevant agreement to purchase the land;
  • Authorise the Chief Executive Officer to sign a Statutory Declaration certifying the current and proposed use of the land, including a statement declaring that Council has no plans to sell any of the property; and
  • In accordance with section 173 of the Local Government Regulation 2012, authorise the Chief Executive Officer to pay the required $790,509.15 (+ GST) deposit for the purchase before 22 July 2013 using General Ledger number 7270.0730.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Community & Commercial Services

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 9.14am.

 

Item Number:                                   11.2

File Number: D13/28904

Subject Heading:                          Regional Development Australia Fund Round  5 Applications

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary:  

Round 5 of the Regional Development Australia Fund closes on 22 July 2013.  Potential projects for submission under the funding program require endorsement by Council.

 

Resolution No. GM/07.2013/06

Moved Cr Schefe                                                          Seconded Cr Price  

That Council endorse the following projects for Round 5 of the Regional Development Australia Fund:

 

  • In-ground infrastructure for Injune housing subdivision stages 1 and 2;
  • Roma Pool zero depth play area and refurbishment.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Community & Commercial Services

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/28597

Subject Heading:                          Roma Airport Master Plan

Location:                                          Roma

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat)

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal completed in 2012. The growth has highlighted that the master plan, completed in 2009, is now out dated and a new master plan needs to be completed to ensure there is a strategic approach to the management of the Roma Airport.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

Action:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/28514

Subject Heading:                          Proposed Fees and Charges - Waste

Location:                                          Roma Waste Facility

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste

Executive Summary: 

The installation of the weighbridge at the Roma Waste Facility will mean that waste can be charged by tonnage rather than volume or truck size.  This will ensure a fairer system of charging.

 

 

Discussion:

Council discussed the need for the item to be discussed at a future workshop, pending further investigation prior to a formal determination being delivered on the matter.

 

Action:

 

That the matter lay on the table for Council’s further consideration at the next scheduled Councillor Workshop on 17 July 2013.

 

In the interim, Council requested that the Chief Executive Officer or delegate  gather trial data on volumes of waste transferred through the facility by commercial and industrial operators, noting that there are no changes to the current fee structure during the trial period until Council’s formal endorsement of the way forward. 

 

Council also requested that comparative data on fees and charges be collated from similar sized local governments.

 

 

 

Responsible Officer

Director – Development, Facilities & Environmental Services

 

Late Item

 

Item Number:                                   L.1

File Number: D13/29512

Subject Heading:                          Roma Flood Mitigation Project (RFMP): Alternative Alignment Stage 1

Location:                                          Roma

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

Consultation with property owners directly affected by the Stage 1 levee alignment and a technical review of the original alignment has resulted in the creation of an Alternative Alignment for the Stage 1 levee.

 

Resolution No. GM/07.2013/07

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council approve:

 

1.     The Alternative Alignment for the Stage 1 levee, which involved the following actions;

 

a)    Increase the length of the levee at the airport to provide increased immunity to the runway during flood events. There was a risk that the original Stage 1 levee would allow flood water to inundate the runway and cause the airport to shutdown during a flood.

b)    Reduce the length of the original Stage 1 levee at the Lovell Street end to avoid some protected vegetation along Bungil Creek.

c)     Shift the original Stage 1 levee further to the north where it runs parallel to McPhie Street. This will improve the amenity for property owners on the northern side of McPhie Street.

d)    Shift the original Stage 1 levee further to the east where it runs parallel to Edwardes Street. This will improve the amenity for property owners on the eastern side of Edwardes Street.

 

2.   Specific design revisions where they are of benefit to the property owner and Council.

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Project Manager - Flood Mitigation Projects

  

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

Resolution No. GM/07.2013/08

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 9.33am.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Flynn left the Chamber at 9.40am.

Cr. Flynn entered the Chamber at 9.41am.

 

Cr. O’Neil left the Chamber at 9.51am.

Cr. O’Neil entered the Chamber at 9.57am.

 

Cr. O’Neil left the Chamber at 9.59am.

Cr. O’Neil entered the Chamber at 10.02am.

 

Resolution No. GM/07.2013/09

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council open the meeting to the public at 10.11am.

 

CARRIED                                                                                                                      8/0

 

Cr. O’Neil left the Chamber at 10.12am.

 

Item Number:                                   21.1

File Number: D13/28456

Subject Heading:                          Injune District Tourism Association – Request for the construction of a new caravan park

Applicant:                                         Injune District Tourism Association

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Further analysis has been undertaken to assess the feasibility of commencing a leasehold or freehold process to enable the land behind the Injune pool (Lot 3 on I71817) to be used as a caravan/camping area.

 

This report sought Council’s endorsement of the proposed action plan recommended from the Meeting of 1 July 2013..

 

Resolution No. GM/07.2013/10

Moved Cr Price                                                             Seconded Cr Schefe  

That Council:

 

  1. Endorse the proposed action plan derived from the meeting between Council, FKG & IDTA representatives on 1 July 2013;

 

  1. In parallel, lodge an application to lease the recreation reserve adjacent to the existing caravan park.

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                   21.2

File Number: D13/29516

Subject Heading:                          Roma Flood Mitigation Project (RFMP): Negotiation with contractors (Tender 13-24)

Location:                                          Roma

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

Council has resolved to procure design and construction services for the Roma Flood Mitigation Project. A tender process has been undertaken and a preliminary assessment has been made of the tender submissions.

 

Resolution No. GM/07.2013/11

Moved Cr Chambers                                                     Seconded Cr Flynn  

That Council approve the project evaluation team undertaking tender clarifications and commercial negotiations with:

 

1.   F K Gardner & Sons Pty Ltd; and

2.   Ostwald Bros Pty Ltd.

 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

Cr. O’Neil entered the Chamber at 10.18am.

 

LATE ITEM

 

Introduction

 

At the General Meeting on 23 January 2013, Cr. Newman had declared a ‘Conflict of Interest’ in a report presented at that meeting concerning Eulorel Road (Item LC.7).  This conflict was declared due to  her family’s business having undertaken work for both parties identified as affected property owners at that time.

 

Cr. Newman advised Council that a ‘Conflict of Interest’ no longer exists as the family business was no longer completing work for any parties identified as affected property owners in that area, and remained for discussion and debate on the following item.

 

 

 

Item Number:                                   L.2

File Number: D13/29714

Subject Heading:                          Eulorel Road closure and provision of alternatIVe access

Location:                                          Eulorel Road, off Maranoa Road

Author & Officer’s Title:                    Michael Parker, Director – Infrastructure Services (Acting)

Executive Summary:

Council has had previous dealings with the closure of the Eulorel Road.  Its closure in 2012 has denied the owners of Lot 10 on COG35 without road access.

 

Council, at its General Meeting in January, 2013, resolved to advise AA Company that it had no objection in principle to an unnamed road reserve, adjacent to Lot 7 on EG228, being opened up and constructed to provide direct access between a part of Eulorel Road and Maranoa Road.  This was on the condition that AA Company fund the upgrade of the new road.

 

An alternative unformed road reserve has now been submitted by landowners in the area for consideration (Option 2).  Option 2 road reserve separates Lot 12 on EG140 from Lot 1 on EG228.  This alternative is supported by nearby landowners for consideration, as it would provide access to Lot 38 on EG38, which presently does not have a formed road access, and also link properties owned by AA Company to Maranoa Road.

 

Resolution No. GM/07.2013/12

Moved Cr Price                                                             Seconded Cr Chambers

 

That Council:

 

  1. Not proceed with the items that have not yet been actioned by Officers,  as resolved by Council at the General Meeting on the 23 January 2013 (Resolution Number GM/01.2013.31).  The resolution in its entirety stated that:

 

1.      Council advise the AA Company that it has no objection in principle to the unnamed road reserve, adjacent to  the property described as Lot 1: 7EG6228 being opened up and constructed to provide direct access between Eulorel Road and Maranoa Road.

 

2.     Council endorse actions to progress an agreement with the AA Company where upon the company will fund the upgrade of the new road.

 

3.     Council endorse actions to progress an agreement with the AA company for the maintenance of the newly constructed road and discuss the options for the existing section of Eulorel Road that they wish to use for their business activities.

 

4.     Council, as a matter of courtesy, advise adjacent property owners of the proposal, including -   M Bright & M T Bright (Map Ref: 11COG49 and 4C0G49), M A Packer & C R Packer (Map Ref: 6SP107013) and  N J Johnston (Map Ref:  4COG33).

 

5.     Subject to legal advice, Council advise Mr J McKenzie (Map Ref: 5C0634) and Mr G Peck (Map Ref: 7EG6228) the implications of Council’s decision (including reference to maintenance implications).

 

6.     After negotiations have been undertaken with the AA company, the agreement be ratified at a General Meeting, with the target of the first meeting in February if possible.

 

2.    Endorse consideration of an alternative access to Maranoa Road.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 10.23am, taking no further part in discussion or debate on the item.

 

Item Number:                                   12.1

File Number: D13/28597

Subject Heading:                          Roma Airport Master Plan

Location:                                          Roma

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat)

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal was completed in 2012. The growth has highlighted that the master plan, completed in 2009, is now out dated and a new master plan needs to be completed to ensure there is a strategic approach to the management of the Roma Airport. The matter had been laid on the table earlier during the meeting for further discussion.  Council again resumed discussion on the item.

 

Resolution No. GM/07.2013/13

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

  1. Receive the Draft Roma Airport Master Plan 2013-2032;

 

  1. Proceed to the next stage of the project, that being the detailed design for expansion of the Roma Airport Terminal, and a continuation of consultation with the Airport Advisory Committee and the community;

 

  1. Discuss the results to date at an upcoming workshop of Council.

 

 CARRIED                                                                                                                     7/0

 

Responsible Officer

Manager - Airports (Roma, Injune & Surat)

 

 

Resolution No. GM/07.2013/14

Moved Cr Denton                                                          Seconded Cr O’Neil

That additional seating be installed in the passenger waiting lounge area at the Roma Airport as a matter of priority.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Airports (Roma, Injune & Surat)

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 10.37am.

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 10.38am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 24 July 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

    


Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 16 July 2013

Item Number: 10.1

File Number: D13/30501

 

Subject Heading:                     Regional Communication Forums

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Jane Frith, Coordinator - Corporate Communications

 

Executive Summary: 

Maranoa Regional Council shares Council news via a range of communication forums. With the expiration of three communication contracts drawing nearer (Bottle Tree Bulletin, Western Star’s Council News and 4ZR’s Council radio segment), Council’s views are sought on the current and future communication forums.

 

 

Officer’s Recommendation: 

That Council:

 

1.   Re-new the Council News advertisement contract with the Western Star until June 2014 (no changes to current format);

 

2.   Re-new the Council radio segment contract with 4ZR until June 2014 (no changes to current format);  and

 

3.   Request quotations for production and distribution of regional community newsletter, Bottle Tree Bulletin, with the first edition of the new contract to commence in October 2013 for a 12 month period.

 

 

Body of Report:

 

Contracts

Three of Council’s key communication forum contracts are up for renewal, with all contracts either expired, or near expiration. They are as follows: 

·    The September Bottle Tree Bulletin will be the final edition under the extended contract of current service provider Booringa Action Group.

·    The Council News contract with the Western Star expires in July 2013.

·    Council’s radio segment contract expired in June 2013.

 

 

 

Council direction

At the Councillor workshop on 11 June 2013, Council’s direction was to renew the Council News advertisement contract with Western Star and Council’s radio segment with 4ZR, without any changes to the current format, until June 2014.

 

Council also sought to determine whether other parties would be interested in providing quotations for the Bottle Tree Bulletin service provider.

 

These three communication forums are currently used in combination to share important Council information with Maranoa residents and businesses.

 

Other communication forums

To broaden the reach of Council information, the roll-out of Council’s E-newsletters and E-bulletins will commence within the coming months, engaging with those keen to receive information online.

 

Council is also keen to begin exploring the benefits of using video as a means to communicate. This is a medium that will be trialed within the coming months.

 

The other focus of this financial year is the improvement and emphasis of photo imagery to promote Council. This will link in with the online communications, as well as enhancing the visual appeal of Council’s website and media releases.

 

Consultation (internal/external):

Karin-ane King – Western Star

Linda Rattray – 4ZR

Adam McEvoy – Booringa Action Group

Chief Executive Officer Julie Reitano

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Regard needs to be given to the strategies outlined in the Corporate Communication Strategy 2010-2014.

Financial Resource Implications:

Council News advertisement in Western Star – approx $11,382

Council’s radio segment with 4ZR – approx $10,296

Bottle Tree Bulletin - potentially up to $150,000

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 17 July 2013

Item Number: 10.2

File Number: D13/30805

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

To ensure the outcomes of these meetings are communicated to Council as a ‘whole,’ the confirmed minutes of each of the committees will be put forward on a monthly basis for Council to receive and note.

 

Specific recommendations put forward by the committees will be presented to Council for consideration on an ‘as needs basis,’ as separate reports to the one contained.

 

Officer’s Recommendation: 

That Council receive and note the confirmed minutes of the following Council initiated committee meetings:-

 

·    Roma CBD Advisory Committee Minutes – 4 June 2013;

·    Airport Advisory Committee Minutes – 23 May 2013;

·    Bassett Park Master Planning Advisory Group Minutes – 12 March 2013

·    Roma Saleyards Advisory Committee Minutes – 2 May 2013

 

 

Body of Report:

The Draft Community Engagement Framework adopted by Council at the General Meeting of 14 November 2012, formalised a framework, and recognised the value of existing and future Council initiated advisory committees in engaging with a broad range of community members and key stakeholders. 

 

At the workshop of Council on 17 July 2013, it was requested that procedurally, all Council initiated advisory committee minutes be received and noted by Council at future General Meetings on a monthly basis.  To commence this process, the most recent confirmed minutes of the committees that have met are attached.

 

In addition to their formal presentation to Council, the minutes of the committees will be placed on Council’s website for public access in the near future.

 

Currently, the following Council initiated committees meet on a monthly basis, (this frequency is reviewed by the groups from time to time), with the exception of the Maranoa Regional Council Audit Committee, which is legislatively required to meet at least twice each financial year:-

 

·    Maranoa Regional Council Audit Committee (legislative requirement)

·    Airport Advisory Committee

·    Bassett Park Master Planning Advisory Committee

·    Roma CBD Advisory Committee

 

All remaining and future formed Council initiated advisory committee minutes will be presented to Council as part of this procedure when committees convene and produce meeting minutes.

 

It should be noted that Councillors also participate on a number of Community Committees as defined in the Draft Community Engagement Framework.

 

Specific recommendations put forward by each group will be presented to Council for consideration as individual reports to allow those recommendations to be actioned formally in a manner as determined by Council.

 

Consultation (internal/external):

MRC Councillors

Roma CBD Advisory Committee

Bassett Park Master Planning Advisory Group

Risk Assessment (Legal, Financial, Political etc.):

Council is legislatively required to form a Maranoa Regional Council Audit Committee.

 

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders.

Policy Implications:

Local Government Regulation 2012

MRC Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Bassett Park Master Planning Advisory Group Confirmed Minutes - 12.03.13

d13/30783

2View

Airport Advisory Committee Confirmed Meeting Minutes - 23.05.13

d13/30779

3View

Roma CBD Advisory Committee Confirmed Meeting Minutes - 04.06.13

d13/30784

4View

Roma Saleyards Advisory Committee Confirmed Minutes - 02.05.13

d13/30849

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Bassett Park Master Planning Advisory Group Confirmed Minutes - 12.03.13

 

 

Meeting:                     Bassett Park Planning Advisory Committee

Date:                           12 March, 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Cr. Cameron O’Neil, Cr. Peter Flynn, Cr. David Schefe, Fiona Vincent MRC – Coordinator – Sport & Recreation, Hamish Neil MRC – Sport & Recreation Officer, Neil, Lloyd Waldron MRC – Coordinator – Bassett Park Facility, Rob Hayward MRC – Director – Development, Facilities & Environmental Services,  John Ethell – Steering Committee Indoor Equine Facility, Jackie Erickson – Roma Turf Club & Roma Picnic Race Club, Carla Cosgrove – Roma Show Society           

 

Apologies                   Alaistair Brown, Bill McLean, Kellie McLean, Cam Colley, John Mulcahy, John Scott President, Loretta Thomas, Melanie Lindsay, Melissa Nobbs, Ranald Ferrier, Roma Camp Draft Association, Ron Wards, Sussan Evans, Tony Klein MRC, Camile Johnson.

Minutes:                     Kelly Rogers

 

Meeting Opened:     6.00PM

Meeting Closed:       7.22PM

 

 

Next Meeting Details

Date:                           16 April 2013

Time:                          6.00PM

Location:                    Members Bar Bassett Park


 

Meeting Actions

 

Item

Description

Comments

Action by

When

3.0

Master Planning – next steps

Requirements listing to be developed in preparation for securing of an external consultant to compile a master plan for Bassett Park.

Hamish Neil

TBC

Report to Council for consideration of securing the services of an External Consultant to progress development of the Master Plan. $20,000 remaining in the Council Budget for this service.

Fiona Vincent

TBC

4.0

Development of Group Charter

Draft Terms of Reference to be circulated to all members and interested parties for discussion and adoption at the next meeting.

Kelly Rogers/All

20 March 2013

6.0

Update on stables

Stable demolishing works to commence after the 2013 Roma Show and construction of the new stables to be completed by the 2013 Roma Cup, so as to not impact race meets.

Rob Hayward

TBC

Design options A & B to be circulated for comment.

Rob Hayward

TBC

Three (3) quotations to be obtained for construction and presented to Council for consideration at GM 24/04/13

Rob Hayward

24April 2013

7.0

Review & update of ‘Wish List’

All groups to review current ‘Wish List.’ Hamish to follow up with outstanding groups for collation of final wish list and presentation at next meeting.

Hamish Neil/All

16 April 2013

PA system be assessed for suitability as a priority.

Rob Hayward

TBC

Priorities identified by the Maranoa Equestrian Club to be further clarified with Susan Evans.

Fiona Vincent

14 April 2013

Remove side loading ramp from Australia Stock Horse Society (and Campdraft) wish list.

Hamish Neil

14 April 2013

8.0

User Group Reports

Roma Turf Club & Roma Picnics willing to invest funds to support improvement to the bar facility & assisting with management.

Rob Hayward/Jackie Erickson

TBC

All user agreements currently under review.

Fiona Vincent/Hamish Neil

TBC

9.0

Maintenance requests & updates

All maintenance requests to be forwarded to Kelly for collation in preparation for budget considerations for 2013/14.

All/Kelly Rogers

TBC

 


 

Discussion Notes:

 

Item 2              Confirmation of Minutes

Action items of the minutes were reviewed and updates provided accordingly. 

It was agreed that the group initially meet on a monthly basis and at an agreed time frame move to bi-monthly meetings. 

Once the Bassett Park Planning Advisory Committee requirements are completed, the Chair advised that it is intended the Committee be changed to “The Bassett Park Advisory Committee”, and approached similar to the current Roma Saleyards Advisory Committee structure.

 

Item 3              Master Planning – next steps

 

Items for inclusion in developing the master plan-

 

·     The construction of an indoor/covered sporting arena that could cater for all horse sports & major events, suggested location northern side of ground (other side of McPhee Street); 

·     Sporting ovals to be located on the eastern side of the ground; include sports as a minimum – Netball, Soccer, Athletics, Cricket

·     Campdraft & Rodeo potentially to move to eastern side of ground;

·     Increased number of stables requested;

·     Moveable grand stands have been purchased by the Roma Show Society;

·     Rodeo & Campdraft to provide input into design of suitable arena;

·     Portable clip on speakers requested;

·     Portable lighting requested;

·     Pricing of usage to be considered i.e. don’t outprice groups ability to hire or use venue (business plan);

·     Once built, consideration needs to be given to funding of ongoing maintenance (business plan);

·     Consider requesting of financial input from Gas Industry companies;

·     Increase facilities’ ability to host state and national sporting events and expand tourism opportunities;

·     Consider purchase of a new marquee or semi-permanent structure, which could double as a function Room for weddings, conferences etc. all inclusive of appropriate venue equipment (given this cannot be hired locally at present);

·     Review of current amenity facilities to accommodate all users;

·     Investigate upgrade of current kitchen and buildings on site, deteriorating condition;

·     Consider storage of equipment for various groups;

·     Location of facilities and drainage has to be considered with flood survey plans.

 

 

 

 

Item 4              Development of Group Charter

Refer Action items.

 

Item 5              Update on Bungil Street Sports Fields

Cr. Flynn advised those present that Council would no longer progress the former proposal in further developing the Bungil Street Sports Precinct due to the location being flood prone.  Little Athletics, Junior Soccer and Cricket groups have indicated they are not opposed to moving from the Bungil Street Precinct to Bassett Park.  Touch football is happy to remain at the Bungil Street Precinct at this stage.  

 

Item 6              Update on Stables

Refer Action items.

 

Item 7              Review & update of ‘Wish List’

Update provided by those present, further review required by groups not represented at the meeting.

 

Item 8              User Group Reports

Those present provided an update.

 

Item 9              Maintenance requests & updates

Lloyd provided an update on current progress of maintenance requests.    

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date

 


Attachment 2

Airport Advisory Committee Confirmed Meeting Minutes - 23.05.13

 

Meeting:                     Airport Advisory Committee Meeting

Date:                           23 May, 2013

Chair:                          Cr. Joy Denton                       

Attendees:                 Cr. Joy Denton, Cr. David Schefe, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Michael Parker – Director – Infrastructure Services, Keith Tonkin – Aviation Projects, Peter Flynn – Maranoa Travel Centre, Anthony McDonald – Hertz Roma, Vickie Beitz, Shane Brumby – MI Helicopters, Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical & Flying Obstetric Service,  Gary Schefe – President Commerce Roma, Lyn Kajewski – Roma Tourism Association Inc, Ian Rollinson, Robert Lethbridge

 

Apologies                   Cr. Cameron O’Neil, Keith Chandler, Anthony Partridge – TransLink, Christopher Kerr – Care Flight Group QLD, Adrian Harding – Europcar, Scott Rodgers – Air BP, Greg Shaw, Jon Hamer – Qantas

 

Minutes:                     Christina Tincknell

 

Meeting Opened:     5:00pm

Meeting Closed:       7:10pm

 

 

Next Meeting Details

Date:               27th June 2013

Time:              5:00pm                       

Location:        To be advised


 

Meeting Actions

 

Item

Description

Comments

Action by

When

2.0

Setting the Scene and the Role of the Committee

Review the Terms of Reference and provide feedback in preparation for endorsement at the next meeting.

All Committee Members

By the next meeting 27th June 2013

3.0

Develop an understanding of the legislative framework airports operate under

If required request copies of the documents below can be provided, alternatively they can also be accessed via the following links

·      Civil Aviation Act 1988

http://www.comlaw.gov.au/Details/C2012C00006

·      Civil Aviation Safety Regulations 1998

http://www.comlaw.gov.au/Details/F2012C00363

·      Manual of Standards (Part 139)

http://www.comlaw.gov.au/Details/F2012C00095

·      Aviation Transport Security Act 2004

http://www.comlaw.gov.au/Details/C2012C00104

·      Aviation Transport Security Regulations 2005

http://www.comlaw.gov.au/Details/F2012C00148

All Committee Members

By the next meeting 27th June 2013

4.0

Roma Airport Master Plan

Toilet facilities permitted to be installed airside

Ben Jones

TBA

5.0

Future Topics for Scheduling

Submit via the Airport Advisory Committee Agenda Nomination form attached to the minutes

All Committee Members

Prior to the next meeting 27th June 2013

 

 

 


 

Discussion Notes:

 

Item 2              Setting the Scene and the Role of the Committee

Cr. Denton outlined the purpose of the Maranoa Regional Council Airports Advisory Committee as per the provided attachment Terms of Reference.

Any individual wishing an item to be included in the agenda should submit the item via the Airport Advisory Committee Agenda Nomination form attached to the minutes.

Cr. Denton requested that the committee members take a copy of the Terms of Reference and provide any feedback committee members may in preparation for endorsement at the next meeting.              

                       

                       

Item 3              Regulatory & Legislative Requirements

Ben Jones outlined the regulatory and legislative requirements to provide a link to the Terms of Reference and to provide a clear background of the legislative requirements that aerodromes operate under.

 

Legislation & Regulations

·     Aviation Transport Security Act & Regulation

Transport Security Program (TSP)

·     Civil Aviation Safety Regulation  and Civil Aviation Act

·     Manual of Standards (Part 139)

Aerodrome Manual

Drug and Alcohol Management Plan

Safety Management System

Aerodrome Emergency Management Plan

 

Copies of the following documents can be provided to committee members upon request, all other documents are confidential and are controlled documents

·     Civil Aviation Safety Act & Regulation

·     Manual of Standards (Part 139)

·     Aviation Transport Security Act & Regulation

 

Item 4              Roma Airport Master Plan

The Airport master plan is a planning document that will change the focus of the Roma Airport from a project phase into an operational airport applying strategic thinking to the operations or future development of the airport to fulfil the needs of the airport in the long term.

 

Preliminary Finding WorkshoP PRESENTATION

Presenter: Keith Tonkin, Aviation Projects

 

The following provided attachments were discussed

·     Roma Airport terminal schematic plan

·     Car park concept layout (Option A)

·     RPT apron revision A

·     General Aviation precinct revision B

 

Discussion: Gary Schefe asked ‘Has the terminal expansion allowed for the inclusion of retail outlets other than the kiosk?’

Response: It was identified that areas within the layout of the airport terminal expansion could accommodate the inclusion of retail outlets and this feedback will be included in the plan for council to consider. NO VOTE TAKEN

 

SUMMARY

•     Five year development plan within a 20 year master plan

•     Sustainable approach

•     Consolidate upgrade project to meet peak demand

–    Airside generally adequate

–    Passenger terminal redevelopment

–    Car parking

•     Enhance customer experience

•     Preparation for a second operator BNE-RMA

•     Expand general aviation precinct

•     Develop commercial opportunities

•     Integrate accommodation village

 

Discussion: Peter Flynn asked ‘Are toilets permitted to be installed airside for ground handling staff?’

Response: Unsure of the stipulation on this, to be advised.

 

Discussion: Anthony McDonald asked ‘How is the access for the Rental Car booths designed?’

Response: A walkway located behind the booths with screens separating each booth.

Discussion: Gary Schefe asked ‘Is there any indications of a cost at this stage?’

Response: Terminal development & some airside works estimated to be $3.3 million, these are only estimates at this stage and are subject to change with the scope of the works.

                       

Item 5              Future Topics for Scheduling

Shane Brumby

MI Helicopters: Parking in non-parking areas. Charter flight passengers have been parking in no parking areas, around the Aero Club and BP refuelling point. Vehicles are right on the edge of the road and becoming obstacles for traffic travelling through these areas

Peter Flynn

Maranoa Travel Centre airport operator & charter flight scheduling. Frequently having 3 or 4 aircraft arriving at the airport at once because of the scheduling times allocated from Brisbane. There is a current lack of RPT parking when too many aircraft arrive at one time.

Barry McCabe

Water saturation around the Aero Club building, located to the south side of the building when works are being completed. This also occurs when the sprinkle is left on too long.

 

Charters use the Aero Club as a waiting area for FIFO employees. The Aero club would like to erect an undercover seating area with tables at the aero club for FIFO workers to utilise, require council permission to commence. FIFO companies may be interested in helping with funding.

Ian Rollinson

Ag planes mixing chemicals on the apron of the Surat Airport. New entrance, bunding area or concrete area so that the trucks are not crossing the apron. The current access gate is situated near a drain.

 

AVDATA to recoup charges and track traffic at the Surat Airport.

 

Item 6 Future Planning Considerations

 

Discussion: Toilet access in the terminal, is there enough toilets to handle the number of passengers coming and going through the terminal? Are the toilets designed to be larger than the current facilities?

Response: The current design accommodates the predicted passenger numbers that will utilise the terminals. Believe the corridor leading to the toilets is staying the same, but this can be looked at in the plans.

 

Discussion: Barry McCabe asked ‘Can General Aviation (GA) be extended so as to account for the helicopters in the GA area. Pavement strength does not need to be as high for this area?

Response: This could be considered

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Attachment 3

Roma CBD Advisory Committee Confirmed Meeting Minutes - 04.06.13

 

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           4 June 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Justin Garvie, Kevin Chambers, Robert Nugent, Milly Chandler, Jacki Erickson, Ian Galloway, Gabrielle Barron,  Linette Chandler, Jim Scott, Cr. Cameron O’Neil, Cr. Peter Flynn,  Kym Downey, Katrina Marsh, Tyson Golder.

 

 

Apologies                   Sarah Holt, Tony Klein, Gary Schefe.

Minutes:                     Kelly Rogers

 

Meeting Opened:     6.04pm                                                                              

Meeting Closed:       7.29pm

 

 

Next Meeting Details

 

Date:                           Tuesday 2 July 2013

Time:                          6.00pm

Location:                    Bassett Park Members Bar


 

Meeting Actions

 

Item

Description

Comments

Action by

When

2.0

Setting the scene & role of the Committee

That a list of concerns and wishes for redevelopment of the Roma CBD be forwarded to Kelly Rogers for collation prior to the next meeting.

All

26 June 2013

3.0

Terms of Reference

Terms of Reference definition of the Roma CBD to be amended to state:-

·      To the north until Bungil Street

·      To the south until Mayne Street

·      To the east until Charles Street

·      To the west until Feather Street

 

Update the “Quorum” definition to state:-

The minimum quorum shall be 7 members.

 

The amended draft Terms of Reference are to be circulated to members with the minutes in preparation for the next meeting.

Kelly Rogers

14 June 2013

All members review the draft Terms of Reference and provide feedback to Kelly Rogers for group consideration at the next meeting on 2 July 2013.

All

Kelly Rogers

26 June 2013

5.0

Regulated Cark Parking update

A copy of the Roma Car Parking Audit undertaken by Council be circulated to members.

Kelly Rogers

9 June 2013

Regulated Car Parking be included as an Agenda item for next meeting. 

Kelly Rogers

2 July 2013

6.0

General Business

Investigate Council’s ability to regulate and manage potential fire hazards identified in the Roma CBD.

Cameron O’Neil

2 July 2013

Investigate Council’s ability to implement a separate rating charge on land zoned for commercial purposes where establishments that are not open to the public for trade.

Cameron O’Neil

2 July 2013

Investigate the extent of Council’s authority in regulating designated smoking locations and litter of cigarette butts.

Cameron O’Neil

2 July 2013

Council consider clearly marking taxi ranks through better located signage and marking on the bitumen.

Cameron O’Neil

2 July 2013

 


 

Discussion Notes:

 

Item 2              Setting the Scene and the Role of the Committee

 

Chair, Cr. O’Neil, provided an overview of Council’s reasoning in formulating the Roma CBD Advisory Committee.  He further advised the group that the Roma Placemaking Strategy – October 2011, adopted by Council, forms the basis from which the committee can put forward their recommendations for amendments.   These recommendations will in turn be put to Council for formal consideration.  The Chair further clarified that the focus of the group is specifically around planning for redevelopment of the Roma CBD as defined under the documented “Terms of Reference.”

 

Attending members were provided a hard copy of the Maranoa Placemaking Strategy – Roma and the 2013 Local Plan - Roma , Muckadilla & Hodgson.

 

Each member was asked to introduce themselves, explain their motivation for joining the committee and speak about what they saw as a priority for the group.  A number of key priorities were identified, including:-

 

·     Addressing the number of and availability of car parking in the CBD;

·     A need to revitalise the town centre to make it an appealing place to establish a business and for shoppers ‘stop and shop;’

·     Reinstate a sense of friendly ‘Country Town’ character;

·     Build upon the town history (Australian flag, town clock, bottle trees) and art trail to create a vibrant culture that attracts tourists;

·     Create meeting points in the CBD (e.g. alfresco dining);

·     Make the town safe for pedestrians, including the elderly, through use of crossings and providing bus shelters.

 

Group reporting & outputs

Discussion was undertaken on formalising the frequency of reporting to Council and determination of a time line for formal submission of recommended amendments to the Roma Placemaking Strategy, pertaining to redevelopment of the Roma CBD.  A vote was taken by attending members, with all in favour of the following approach:-

 

Resolution Number RC.01.13

That:-

1.   The adopted Minutes of each committee meeting be formally reported to Council on a monthly basis;

2.   The committee submit to Council a listing of recommended changes to the Roma Placemaking plan by 1 December 2013;

3.   All formal requests to Council be put forward on behalf of the Committee by representing Councillor Committee members for formal submission to full Council.

 

CARRIED

 

 

Item 3              Draft Terms of Reference

 

A hard copy of the draft Terms of Reference was provided to attending members, a review undertaken, with some changes agreed.  These changes are detailed under the heading “Meeting Actions.”  It was also generally agreed by all present that any identified constraints be dealt with by the Chair on an “as needs basis.”

 

Item 4              Budget

 

Chair, Cr. O’Neil advised members that Council is currently undertaking budget deliberations for the 2013/14 financial year, inclusive of a budget for redevelopment of the Roma CBD.  Once formally adopted by Council, this figure will be provided to members.  Council will also seek any available additional funding from sources such as, but not limited to the Federal & State government.

 

Item 5              Regulated Car Parking Update

 

Chair, Cr. O’Neil advised members that a copy of the Roma car park audit undertaken by Council will be provided to members for review. Council is currently investigating leasing of a parcel of land in the CBD to increase the number of available car parks.

 

All present discussed Council’s proposal to introduce regulated parking, indicating that while difficult to achieve a balance was needed to best meet the needs of shoppers, including elderly, utilisation of shared zoning & business (staff parking).  Members also discussed the importance of exploring opportunities to encouraging shoppers to shop for longer, and the CBD being more extensively used as a meeting point.

 

Regulated Parking is to be included as an agenda item for next meeting for further discussion, with Roger White & Barry Winter from QPS invited to attend the next meeting to provide input into parking in the Roma CBD.

 

 

Item 6              General Business

 

Fire Hazards in the CBD

It was requested that the group be informed of Council’s ability to regulate and manage potential fire hazards identified in the Roma CBD. 

 

Council rating

It was requested that the group be informed on Council’s ability separately rate establishments on the main street that are not open to the public for trade.

 

Public Toilets – Arthur Street, Roma 

The group raised concerns with respect to the condition of the public toilets located on Arthur Street in Roma.  In response the Chair advised those present that Council had approved for the public toilets to be demolished, with further approval given for the construction of a new amenity block (with mural), in the vicinity.  He further explained that the current toilet block is located on a road reserve and cannot be extended to accommodate the provision of a mother’s room and disabled toilet. 

 

It was requested that the collective view of the group be provided to Council, being:-

 

·     The new toilets be constructed of similar material in order to maintain a comfortable temperature during extreme heat;

·     Council seek support from local businesses in maintaining the tidiness of the existing toilet block;

·     The new toilets be constructed to accommodate the provision of mothers room and disabled toilet.

 

 A vote was taken on the matter with a majority in favour of this approach and recorded as follows:-

 

Resolution Number RC.02.13

 

That Council place on hold the demolishing of the existing public toilets and consider for the existing block to remain operational, in addition to the new amenity block. 

 

CARRIED

 

Regulation of smoking locations/litter

It was requested that the group be informed of Council’s extent of authority in regulating designated smoking locations at Westlands Plaza and the subsequent litter of cigarette butts.

 

Taxi Ranks

It was requested that Council consider clearly marking taxi ranks with better located signage and marking of the bitumen.

 

There being no further business the Chair thanked all members for their attendance and closed the meeting at 7.29pm.

 

 

 

 

.............................................                                                                                                                                     ............................................

Chair                                                                                                                                                                          Date


Attachment 4

Roma Saleyards Advisory Committee Confirmed Minutes - 02.05.13

 


 


Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 9 July 2013

Item Number: 11.1

File Number: D13/29650

 

Subject Heading:                     Access Point Service - Mitchell for Department of Human Services

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Katrina Marsh, (Acting) Manager - Community Development

 

Executive Summary: 

The Department of Human Service is seeking expressions of interest for the provision of an Access Point service in Mitchell to provide community access to a wide range of Federal Government services.  Due to time constraints, the Acting Manager Community Development has submitted an expression of interest for the services and now seeks Council endorsement of those actions.

 

Officer’s Recommendation: 

That Council:

·    endorse the actions of the Acting Manager Community Development in submitting an expression of interest for Access Point Services (Mitchell);

·    if successful in securing the services, endorse the Mitchell Library as the location for the Access Point and;

·    support the investigation of the Access Point services being made available in other communities in the region.

 

Body of Report:

The Department of Human Services had advertised for Expressions of Interest (EOI) for Access Point Services in Mitchell and received limited submissions. They have since contacted Maranoa Regional Council highlighting this opportunity.

 

Consultation has been undertaken with the Social Services, Customer Service Facilitation and Community Development teams and it has been identified that the Access Point service would be beneficial to the community and that the Mitchell Library would be an ideal location for the service.

 

Access Points provide free self help facilities where customers can conduct their business with the Department.  Access points assist the community by:

·    Providing information products, forms and brochures

·    Access to a telephone dedicated to the Department’s Smart Centre network

·    Facsimile/photocopy facilities for customers to forward material to the Department or other related uses and

·    Access Point staff can also sight and photocopy Proof of Identity (POI) documents (for customers receiving Centrelink Services only)

 

The requirements Council need to meet are following:

·    Provision of suitable premises i.e. a shopfront with easy access to the general public

·    Ability to deliver culturally appropriate and quality services to the department’s customers

·    Be customer focused, culturally sensitive a, have a high profile and be well respected in the local community.

 

A standard remuneration fee of $4366.75 applies for the deliver of Access Point Service.  The provision of this service located at the Mitchell Library is not expected to be onerous for library staff.

 

An EOI was required to be submitted by 12 July 2013 and this was done on the basis of seeking Council endorsement as soon as practical.

Consultation (internal/external):

Melissa Wathen – Manager – Social Services

Samantha Thrupp - Manager - Customer Service Facilitation

Customer Service Facilitation 

Jacqueline Burns - Coordinator - Libraries, Arts & Culture

Arts & Culture 

Anthony Klein Director - Community & Commercial Services

Community & Commercial Services 

Mike Wragge, Indigenous Services Manager, Department of Human Services

Risk Assessment (Legal, Financial, Political etc.):

If not endorsed, the community may lose the opportunity to access this service

Policy Implications:

Nil

Financial Resource Implications:

A standard remuneration fee of $4366.75 will be paid to Council for the deliver of  this Access Point Service.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.11(a) To administer various social support programs in accordance with defined services agreements and within financial limitations as per funding received and the level of community service obligation as determined by Council from time to time.

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director - Community & Commercial Services  


Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 19 July 2013

Item Number: 12.1

File Number: D13/31072

 

Subject Heading:                     Road Off Alignment - Overstone Road

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           Overstone Road and junction with Surat - Glenmorgan Road

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

The owner of the property “Murilla South” has contacted Council concerning repairs needed to three grids on the part of Overstone Road which passes through his property.  The grids were put in by the Warroo Council some 20 to 25 years ago.  That part of the Overstone Road is “off alignment”.

 

 

Officer’s Recommendation: 

That Council replace the three grids on the Overstone Road at an estimated cost of $25,000, and enter into negotiations with the land owner to have the existing road surveyed, and open the new survey as road reserve, and close the old survey alignment.

 

 

Body of Report:

Council was contacted by the owner of “Murilla South” advising that repairs were required to three grids on the part of the Overstone Road which passed through his property.  On being advised that the grids were the responsibility of the landowner, the owner stated that as the road is “off alignment”, he would close the road, and Council would have to construct a road on the dedicated road reserve.

 

Council staff have inspected the grids in question, at chainages 0.4km, 1.530km and the third grid at 5.90km.

 

On site, the owner again requested Council assistance, as they are unsafe, and because the Overstone Road is “off alignment”, he has a liability exposure for the public who use the road.  He states that he does not want to close access off, but the condition of the grids does increase his liability exposure.  He is willing to provide gravel if Council replaces the grids.

 

An estimate to construct a new road on the dedicated road reserve, over a distance of 6-7km, and including a creek crossing at Murilla Creek, is approximately $500,000.

An estimate to replace the three grids is approximately $25,000.

Consultation (internal/external):

Mr. Don McIntosh, “Murilla South”

 

Risk Assessment (Legal, Financial, Political etc.):

Whilst the road may be considered to be a “public” road, the landowner may be liable in the event of an accident.  Total liability cannot be applied to Council in the absence of any advice by Council to the landowner to that effect, and even then the landowner may become a party to any legal action.

 

Financial impacts vary to the course of action.  Closure of the road by the landowner may result in Court action by Council to keep it open.  Depending on the success or otherwise of that action, if it is successful, would result in survey costs to have the existing road alignment dedicated as road reserve, and closure of the “unused” road reservation area.

 

If Council was not successful, construction of a new road is approximately $500,000.

Policy Implications:

Council has quite significant exposure to roads “off alignment”.  It has reached agreement with Glencoe Road, at considerable cost, whilst Langton Avenue Yuleba and Eulorel Road have yet to be determined.  Each instance thus far has been treated on a “case by case” basis.

Financial Resource Implications:

As stated, cost of new road, (not in the 2013-14 budget), is estimated at $500,000.  Cost of grid replacement is estimated at $25,000.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Map of Overstone Road

D13/31074

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Map of Overstone Road

 

 


Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 8 July 2013

Item Number: 13.1

File Number: D13/29458

 

Subject Heading:                     Material Change of Use - "Motel" (25 Units and Manager's Residence) and Reconfiguring a Lot (Access Easement) (File: 2012/18397)

Classification:                                  Open Access  

Name of Applicant:                         HP 8 Enterprises Pty Ltd C/- Fyfe Pty Ltd

Location:                                           129 - 131 McDowall Street, Roma (Lot 2 on RP60707)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary:  This application seeks to carry out a Material Change of Use (Motel – 25 units and manager’s residence) on land at 129-131 McDowall Street, Roma QLD 4455 and described as Lot 2 on RP60707.  The proposed development consists of 25 units and a manager’s residence in a two storey building.  

 

The proposed development, as recommended for approval, is consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.

 

No submissions were received during the public notification period (27 May - 18 June 2013)

 

 

Officer’s Recommendation:  Council approve the application for a Material Change of Use (Motel – 25 units and manager’s residence) at 129-131 McDowall Street, Roma QLD 4455 and described as Lot 2 on RP60707, subject to the following conditions:

 

Conditions of approval for Material Change of Use - Motel

(25 units and manager’s residence)

 

Preamble

 

a)   Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Motel – 25 units and manager’s residence) generally in accordance with the approved plans*

 

Plan/Document number

Plan/Document name

Date

00197/11  Sheet 1 of 7 Issue I

Proposed Site & Floor Plan – Option 2

28 February 2012

00197/11 Sheet 2 of 7 Issue I

Site & Floor Plans B85 Paths

28 February 2012

00197/11 Sheet 3 of 7 Issue I

Upper Floor Plan

28 February 2012

00197/11 Sheet 4 of 7 Issue I

Existing Site Plan

28 February 2012

00197/11 Sheet 5 of 7 Issue I

Site Locality Plan

28 February 2012

00197/11 Sheet 6 of 7 Issue I

Elevations

28 February 2012

00197/11 Sheet 7 of 7 Issue I

3D View 3

28 February 2012

CMDG-R-042 Rev C

Commercial Driveway Slab Type A – Two Way Access

07/2011

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines (CMDG) - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage  Reticulation Design D12 Design Guidelines

09/2007

 

       *Note: these plans are the same as those approved by the DTMR in their conditions with the exception of the addition of the proposed awning, which must accord with DTMR requirements for lateral and vertical clearances for awnings along both streets and the truncation.

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.  Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.  Stormwater run-off from roof and surface areas is to be controlled internally and piped to the existing gully boxes in McDowall Street and Quintin Street, in accordance with a lawful point of discharge.

 

12.  Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

13.  Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage (peak discharge and duration for all events up to the 100 year Average Recurrence Interval (ARI)) of properties that are upstream, downstream or adjacent to the site.

 

14.  There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

15.  The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

16.  All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.  If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

18.  Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

19.  Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.

 

20.  In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

Environmental

 

21.  The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services Provisions

 

22.  The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

23.  All buildings and associated building supports are to be located a minimum of 1.5 metres from the centre line of the sewer manhole located at the west of the site. Any relaxation of this requirement will only be accepted with the written agreement of Council.

 

24.  The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

25.  The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

26.  The development is to be connected to reticulated gas supply at no cost to Council.

 

27.  If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

28.  All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

29.  Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council. 

 

Rubbish Collection

 

30.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

31.  All bins shall be shielded from the view of travelling public and neighbours and located in the designated refuse enclosure, in accordance with approved Plan No. Sheet 1 of 7, Proposed Site & Floor Plan – Option 2, dated 28 February 2012.

 

Access, Car parking and Manoeuvring

 

32.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.  Vehicle access from Quintin Street to the development site is to be constructed in accordance with drawing CMDG-R-042 Rev C - Commercial Driveway Slab Type A – Two Way Access, dated 07/2011.

 

34.  Vehicle access to the site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

35.  Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

36.  Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

37.  Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

38.  Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

39.  Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

40.  No on-street parking is permitted at the frontage of the development site at any time.

 

41.  Provide a total of 26 car parking spaces on the site, including two dedicated PWD spaces, in accordance with the approved plans.

 

42.  All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

43.  All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Line Marking

 

44.  Signage and line marking to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:1993 – Parking facilities Part 1: Off-street car parking.

 

45.  Pavement line marking is to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping and Fencing

 

46.  Landscaping must be provided in accordance with the approved plan - Site & Floor Plan Sheet 1 of 7, dated 28 February 2012.

 

47.  Site landscaping must be planted prior to occupation of the accommodation units.

 

48.  Ground covers should fully cover vegetated areas within 1 year of planting.

 

49.  Landscaped areas must comprise a mix of trees, shrubs and groundcovers.  Ground covers should fully cover vegetated areas within one year of planting.

 

50.  Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

51.  Avoiding Nuisance

 

52.  Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

53.  All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

54.  Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

55.  Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Awning

 

56.  An awning over a pedestrian footpath must be provided in accordance with the approved plans listed in condition 3 and must accord with any with DTMR requirements for lateral and vertical clearances for awnings along both streets and the truncation.

 

Advertising Signs

 

57.  Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

58.  Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

59.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

60.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to the use commencing.

 

Use

 

61.  All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

62.  The developer is to notify Council upon commencement of the approved use.

 

Infrastructure Contributions

 

63.  An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $202,500-00 is payable to the Council (2013/14 financial year). The stated charge is to be paid prior to commencement of construction.

 

Conditions of approval for Reconfiguring a Lot (Access Easement)

 

General

 

64.  Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

65.  Maintain the approved development being Reconfiguring a Lot (Access Easement) in accordance with the approved plan:

 

Plan/Document number

Plan/Document name

Date

ROL01

Proposed Access Easement Plan

28 February 2012

 

66.  Grant an easement, being proposed Easement A, in accordance with Plan No. ROL01, dated 28 February 2012, to the benefit of Lot 1 on RP60707 for the purpose of access.

 

No Cost to Council

 

67.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Before Plans are Sealed

 

68.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council endorsing the Plan of Survey.

 

End of Conditions

 

 

Body of Report:  Refer to Attachment 1.

Consultation (internal/external):

-     Ken Ryan and Associates Pty Ltd and Lou Scarpato Futureproof Strategies as part of the LOCAL GOVERNMENT PLANNING ALLIANCE (Development Assessment)

-     MRC  Development Engineer (Internal)

-     DTMR (Concurrence Agency)

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council

Policy Implications:

The application generally accords with the Policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/29460

2View

Development Plans

D13/29464

3View

Easement Plan

D13/29465

4View

Department of Transport and Main Roads Conditions

D13/29463

5View

Infrastructure Charges Report

D13/29462

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

1.0  Background information

 

The application is for a Motel consisting of 25 units and a manager’s residence. The proposed development has a gross floor area of 1,145 square metres and a site cover of 37% of the total site area. The proposed buildings will be limited to a maximum height of two storeys and 7.4 metres above ground level.

 

Left in/left out vehicular access to the site is proposed from Quintin Street via a new 6.8 metre wide vehicle crossover.  The existing easement on the site, which provides access to the adjoining land parcel to the west, is proposed to be relocated to the south to form part of the internal driveway to the site.

 

Each unit will be provided with a dedicated car parking space with an additional space for the site manager, resulting in a total of 26 spaces.  Two of these spaces are dedicated for persons with disabilities.

 

Access and manoeuvring has been designed for a Refuse Collection Vehicle (RCV), with a designated parking space available adjacent to the refuse collection area.  A designated bus parking space is not provided, with standing proposed over vacant car parking spaces along the northern boundary of the site.

 

Traffic movements to and from the site are expected to be at a maximum of 75 trips per day, with 10 vehicles per hour during both morning and afternoon peak periods.  A Traffic Impact Assessment prepared by RMA Engineers concludes that the generated traffic volumes will have no impact on the existing road network.  DTMR are a Concurrence Agency for the proposed development and have imposed conditions to address the impact of the development on road corridors (refer to Appendix 4).

 

A 1.8 metre high fence will be provided along the McDowall and Quintin Street frontages of the site.  Landscaping with a minimum width of 1.5 metres down McDowall Street and 2.0 metres down Quintin Street is proposed to screen the development from the streets. 

 

This intersection provides the “western gateway” statement for the main commercial/retail street in Roma.  The original plans lodged did not recognise the importance of the visual amenity of this intersection, nor the statement it made to visitors coming from the west, the north and from the airport.  Some changes to the external appearance were negotiated with applicant.  In addition, it is proposed to impose a condition to construct a cantilevered awning to both break up the bulk of the building and provide pedestrian protection as existed with the previous Empire Hotel.  The applicant provided plans of a proposed awning and this proposal will be used to condition the development, while keeping within the lateral and vertical clearances required by DTMR.

 

The existing sewer main and manhole on the site is located within the Motel’s hardstand and car parking area, to enable ease of access.  An Engineering Services Report prepared by RMA Engineers confirms that the sewage system has sufficient capacity to service the development.  A water network analysis is proposed to be undertaken at the Building Works stage to confirm the adequacy of the existing water infrastructure.  No on-site water supply storage is proposed for fire fighting purposes, however the existing hydrant located 10 metres to the north of the site on Quintin Street is proposed to be adequate for this purpose. 

 

The Stormwater Management Plan prepared by RMA Engineers proposes grading of the car parking area to Quintin Street, with legal point of discharge to the existing kerbside infrastructure along Quintin and McDowall Streets.  A 20,000L underground rainwater tank is proposed to allow water reuse for irrigation and non-potable internal uses.

2.0       Definition of use and assessment status - the premises – locality and zoning

The proposed use is defined as a "Motel" in the Roma Town Planning Scheme 2006 which is described as follows:

“Motel” means any premises used for temporary accommodation of travellers and the motor vehicles used by them and includes, if provided, any restaurant, office and/or manager’s residence on the same site.  The term also includes boarding-houses, guest houses, hostels, unlicensed hotels, serviced rooms, student accommodation, or any similar use.

 

The site is situated at 129-131 McDowall Street, Roma QLD 4455 and described as Lot 2 on RP60707 (refer Figure 1 - Locality Plan).

 

Figure 1 - Locality Plan                                                                                                      Source: Whereis 2011

 

The site is situated in the Commercial Zone of the Town Area of the Roma Town Planning Scheme 2006 (refer Figure 2 - Zoning).

Figure 2 - Zoning                                                                 Source: Roma Town Planning Scheme 2006

 

The site is currently vacant, having previously contained the Empire Hotel.

 

The adjoining sites to the north and west contain single storey commercial buildings.  The site is bounded to the east and south by Quintin Street and McDowall Streets respectively (refer Figure 3 - Aerial Photograph).

 

Figure 3 - Aerial Photograph                                                                                                            Source: Google 2010

 

 

 

 

3.0       Assessment against the planning scheme

 

Impact assessment

This application is subject to Impact Assessment and is assessed against the relevant provisions of the planning scheme, including any relevant codes. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized: s313 provides that the assessment manager must carry out the impact assessment having regard to—

(a)  the State planning regulatory provisions;

(b)  the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;

(c)  any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;

(d)  State planning policies, to the extent the policies are not

(i)   any relevant regional plan as being appropriately reflected in the regional plan; or

(ii)  the planning scheme as being appropriately reflected in the planning scheme;

(e)  any applicable codes in the following instruments—

(i)   a structure plan;

(ii)  a master plan;

(iii) a temporary local planning instrument;

(iv) a preliminary approval to which section 242 applies;

(v)  a planning scheme;

(f)   if the assessment manager is an infrastructure provider—the priority infrastructure plan.

 

There is no conflict with these provisions of the Sustainable Planning Act 2009. 

 

Proposed use, with conditions, is not in conflict with planning scheme

Although the planning scheme requires Impact Assessment for the proposed use, there is no conflict with the intent of the Roma Town Planning Scheme. The proposed development will provide for additional accommodation opportunities within the Commercial Precinct, and will, with conditions, not conflict with the commercial and retail character of the surrounding area.

 

Desired Environmental Outcomes

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by IPA and are the basis for the measures of the planning scheme.  Compliance is outlined below:

 

(a)  Environment

 

(i)   The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The proposal will incorporate landscaping along both site frontages, which when combined with the awning, will maintain the visual amenity of the site as viewed from the street.  The subject site is not in proximity to any environmentally significant areas, including wetlands, habitats, corridors and open spaces, and the proposed development will not adversely impact the natural environment. 

 

(ii)  Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

(iii) Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality. 

 

(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The site is not identified as being in proximity to a place of historical, cultural or social significance.  However, the site did contain a building with considerable heritage character which provided an entrance statement to the main commercial/retail street of Roma. 

 

Negotiations with the applicant did not seek to replicate the historical design of the previous building, rather attempted to avoid having, what would be a long standing development, incorporate some elements of design and community amenity that would set a precedent for future redevelopment in the principle centre of the Maranoa Regional Council area.

 

http://farm3.staticflickr.com/2494/3973881646_a16d6e89e7_z.jpg?zz=1

Figure 4 - previous building on the subject site.

 

(b)  Economic

 

(i)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.

 

The proposal will provide additional accommodation options for itinerant workers and tourists. The use will be located in the Commercial Zone, which is consistent with the preferred location of Motels.

 

(ii)  The Central Business District (CBD) or inner core of the Commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposal is for a Motel in the Commercial Zone, in close proximity to the CBD. The development will be two storeys and a maximum of 7.4 metres in height to reflect the higher intensity of commercial uses expected in the inner core of the Commercial Zone, and in particular tourist accommodation facilities.

 

(iii) Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The proposed development will, with conditions, incorporate landscaping screening and features to enhance the aesthetics of a prominent corner site in the Roma CBD. Landscaping is proposed along both site frontages to maintain the visual amenity of the site as viewed from the street.  A number of architectural elements are also proposed to ensure the development enhances the visual amenity of the area, including windows and balconies facing the street, articulation and indentations in the building facade, and a footpath awning along the full frontages of the site to enhance pedestrian amenity along these streets.  The development also incorporates 26 on-site car parks to cater for the parking demand of the residents and visitors to the site and minimise on-street parking.

 

(iv) Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The proposed development will support both tourism and resource industries by providing accommodation opportunities for itinerant workers and tourists visiting Roma.  In addition the proposed conditions will ensure the iconic awing in the main street is maintained for the increased amenity of tourists.

 

(v)  Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development will support the growth of the town as a regional centre, which will increase the town’s potential to capitalise on the economic and social benefits of tourism. 

 

(c)  Community Well-Being & Lifestyle

 

(i)   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The proposed development is located in an established urban area and has convenient access to roads, services and appropriate infrastructure. 

 

(ii)  Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development gains access from Quintin Street, which is a State-controlled road.  A landscaped strip and 1.8 metre high fence is proposed along both frontages of the site to buffer the proposed development from the street.  Access to the site is via a new 6.8 metre wide crossover from Quintin Street.  DTMR are a Concurrence Agency for the proposed development and have imposed conditions to address the impact of the development on road corridors (refer to Appendix 4).

 

(iii)  Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposed development is for a Motel, which is considered to be a commercial use. The proposed development is located in the Commercial Zone and will not encroach on rural or urban residential areas.

 

(iv) The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is not subject to natural or other hazards and is located within the Town Centre. 

 

(v)  The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposal is for a Motel consisting of 25 units and a manager’s residence. The development will contribute to the range of housing options available in Roma by providing accommodation for itinerant works and tourists.

 

(vi)  Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The proposal is for a Motel in the Roma Town Area.  A total of 26 car parking spaces have been provided on the site to reduce the potential impact of on-street car parking in Quintin and McDowall Streets.  The proposed development is defined as a commercial use in the Commercial Zone and does not adjoin noise sensitive development.  The bulk and scale of the proposed development, with conditions, is considered to be consistent with the intended intensity of development in the CBD, with the proposed buildings having a maximum height of 2 storeys and 7.4 metres above ground level.  

 

Overall Outcomes for Urban Area Code

The Urban Area Code identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes for the Urban Area Code are the purpose of the code.  The overall outcomes sought for the Urban Area are the following:

 

(a)   Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area.

 

The proposed development will support the expansion of business, industrial, tourist, community and recreation activity in the local government area by providing accommodation opportunities for itinerant workers and tourists.

 

(b)   Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area.

 

The proposal is for a Motel, which is considered a commercial use, and will be located in the Commercial Zone of the Roma CBD.

 

(c)   The residential and heritage character and amenity of the Urban Area is retained.

 

The proposed development is for a Motel of 25 units and a manager’s residence.  The bulk and scale of the proposed development from Quintin and McDowall Streets is considered to be consistent with the intended intensity of development in the CBD, with all buildings limited to 2 storeys and a maximum of 7.4 metres in height. 

 

(d)   Safe and convenient access for pedestrians and cyclists is maintained and enhanced.

 

The proposed development will maintain a high level of amenity along pedestrian pathways at the Quintin and McDowall Street frontages of the site through landscaping, footpath awnings and appropriately located and safe vehicle access.

 

(e)   Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land.

 

The site is not located in proximity to Good Quality Agricultural Land.

 

(f)    Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact.

 

The proposed Motel is considered a commercial use.  Nevertheless the proposed development incorporates landscaping, awnings and fencing along the frontages of the site to buffer the development from Quintin and McDowall Streets to the east and south respectively.

 

(g)   Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices.

 

The proposed development is for a Motel and is considered a commercial use. The development will nevertheless provide additional accommodation options for itinerant works and tourists.  The site is in close proximity to community services and facilities in the Roma Town Centre.

 

(h)   The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity.

 

The site is currently well serviced by physical infrastructure, such as water, sewerage, roads and electricity.

 

(i)    Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas.

 

The proposal is located in a well established commercial area with efficient and equitable access to social infrastructure.

 

(j)    Industrial development is located in the Industrial Zone of the town (see maps in appendices).

 

The proposal is not for industrial development.

 

(k)   Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in a sustainable manner consistent with the amenity and character of the area concerned.

 

The proposal is not for industrial development.

 

(l)    Small scale business, community and emergency services are provided for the needs of the local community.

 

The proposed development is for a Motel that will provide accommodation options for itinerant workers and tourists visiting Roma. This will also contribute to the growth of small scale businesses.

 

(m) All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposal is for a Motel in a Commercial Zone, and is considered an appropriate use for the area.  It will accommodate more visitors in walking distance to the retail hub of Roma and, with conditions, maintain the retail character of the commercial area.

 

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Urban Area Code

 

Performance Criteria

Assessment responses

A.   A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development is in a well established urban area and is provided with electricity infrastructure.

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development is in a well established urban area and is provided with water supply.  As part of the Building approval process the developer will be required to demonstrate adequate water pressure and volume for fire fighting purposes.

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The proposed development is in an established urban area and is provided with sewerage infrastructure.  The Engineering Services Report prepared by RMA Engineers confirms that the sewage system has sufficient capacity to service the development.

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the water-logging of nearby land; and

(c) protect and maintain environmental values.

The Engineering Assessment Report prepared by RMA Engineers proposes all stormwater runoff be discharged to the existing infrastructure along Quintin and McDowall Streets.  A 20,000L underground rainwater tank is also proposed to allow water reuse for irrigation and non-potable internal uses.

 

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

The proposed development will obtain access to Quintin Street via a 6.8 metre wide driveway crossover, constructed in accordance with the CMDG.

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

Not Applicable – The proposed development is not for a Dwelling House.

 

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The proposed development includes a total of 26 car parking spaces, including 2 spaces for disabled persons, in compliance with Schedule 2: Standards for roads, car parking, access and manoeuvring areas.  A designated bus parking space is not proposed as the intended users of the Motel will be travellers/workers who have their own vehicles.  Bus standing is proposed over vacant car parking spaces along the northern boundary of the site.

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

The proposed driveway will be developed to a standard that provides for all weather road access between the premises and the existing road network.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.

Access to the site will be via a new driveway crossover from Quintin Street, which is a state-controlled road.  A Traffic Impact Assessment has been prepared by RMA Engineers concluding that the generated traffic volumes and proposed left in/left out access will not cause any risk or hazard to traffic movements along Quintin Street. 

 

DTMR have issued conditions as a concurrence agency for this application (refer to Appendix 4).  

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The proposed development has frontage to Quintin and McDowall Streets, with Quintin Street being a state-controlled road.  Adverse impacts to the road network will be minimised through the provision of landscaping and fencing along both frontages, and an adequately designed and sited crossover to Quintin Street.

 

A truncation has been provided for the use of DTMR for better traffic management purposes.

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The proposed development is for a Motel, which is not classed as a Noise Sensitive Development.

 

DTMR have imposed conditions for this development.

PC 12 Development in the Vicinity of Aerodrome

Development

(a)  does not adversely affect the operation of the aerodrome;

(b)  is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)  does not restrict the future operational demands of the aerodrome.

Not Applicable - The proposed development is not in the vicinity of the aerodrome.

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a)  the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b)  attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d)  interfering with navigation or communication facilities;

(e)  emissions that may affect pilot visibility or aircraft operations; or

(f)   transient intrusions into the aerodromes operation space.

Not Applicable - The proposed development is not in the vicinity of the aerodrome.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The subject site is within an established urban area and is located at an appropriate distance from pipelines.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The subject site is not within proximity to refuse tips and effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

The site is not located in close proximity to rail corridors.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

Not Applicable – The site is not located in proximity to any watercourses.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

Not Applicable – The proposed development is not in close proximity to any areas of significant biodiversity and habitat value.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

The site is not mapped as being affected by a 1 in 100 year flooding event.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development will not cause environmental harm or nuisance from air emissions.

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development is for a Motel of 25 units and a manager’s residence and is expected to generate negligible noise emissions.  The site does not adjoin any sensitive land uses.

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal treatment;

(d) agricultural use; or

Industrial use; and

(e) Minimises nuisance or harm to adjoining land owners.

Appropriate water quality treatment devices will be included in the stormwater collection and dispersal system.  This will be included as a condition of the approval.

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Excavation and filling will be undertaken in accordance with Schedule 7 - Standards for Construction Activity

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Erosion controls and silt collection measures will be implemented during construction to ensure protection of environmental values.

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through:

(a)  the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and

(b)  the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation.

The proposed development is not located within an area of High or Medium Bushfire Hazard.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

 

The site is not identified as being in proximity to a place of historical, cultural or social significance listed on any heritage register.  However, the site did contain a building with considerable heritage character which provided an entrance statement to the main commercial/retail street of Roma. 

 

Negotiations with the applicant did not seek to replicate the historical design of the previous building, rather attempted to avoid having, what would be a long standing development, incorporate some elements of design and community amenity that would set a precedent for future redevelopment in the principle centre of the Maranoa Regional Council area.

 

It should be noted that no pre-lodgement meeting to discuss design elements where held with the council.

PC 20 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

Not Applicable – The site is not in proximity to known places of indigenous and/or cultural heritage value.

B.  B. For the Residential Zone –

C.  a) Residential Development – Dwelling House, Dual occupancy and Accommodation Units

PC 29-36

 

Not Applicable – The site is in the Commercial Zone.

i. C. For the Commercial Zone

PC 37 Character

The commercial area is enhanced with uses of a business nature or those which complement the commercial and retail character of the town centre.

The proposed development is for a Motel, which will provide short term accommodation for itinerant workers and tourists within the Roma CBD.  The site adjoins similar commercial uses and the proposed Motel, with the proposed conditions, is considered to complement the commercial and retail character of the town centre.  This is also consistent with the policy position in the draft Maranoa Regional Council Planning Scheme.

PC 38 Streetscape

Buildings and structures within the commercial area compliment the architectural character of the streetscape.

The proposed development is to incorporate landscaping and awnings along the McDowall Street and Quintin Street frontages of the site, to complement the architectural character and enhance the streetscapes. 

PC 39 Amenity

The operation of commercial activities is not unduly affected by the proximity of residential dwellings.

N/A – The site does not adjoin land used for residential purposes.

PC 40 Scale

Development is at a scale which protects the amenity of the area.

The total use area of the proposed development is 1,145 square metres, or 74% of the site area.  The proposed site cover is 37%.  This is considered to be acceptable as the site is located in the Roma CBD and is adjoined to the north and west by commercial uses.  The site is a corner allotment and has frontage to a well established road network, being Quintin and McDowall Streets.  It is noted that provision has been made for adequate car parking spaces and landscaping along both frontages of the site.

 

The site has an area of 1,545 square metres.

 

The Motel building is limited to 2 storeys and 7.4 metres in height.

 

PC 41 Setbacks and Boundary Clearances

Buildings and Structures are located to ensure the local character and streetscape are protected and enhanced.

The Motel has sufficient front boundary setbacks, to ensure that the character of the streetscape is protected through sufficient landscaping and fencing.  The Motel is built to the western side boundary, however this is considered to be an acceptable outcome in keeping with the character of the Commercial Zone.

 

PC 42 Lighting

Lighting is designed in a manner to ensure ongoing amenity and safety in the commercial area whilst ensuring surrounding areas are protected from undue glare or lighting overspill.

Lighting will not exceed 8.0 lux at 1.5 metres from beyond the site boundary.

PC 43 Landscaping

Landscaping is designed and established in a manner which achieves high quality frontage and contributes positively to the streetscape character.  It is located to avoid interference with electricity infrastructure items and provides for maintenance access to any on site public utility infrastructure.

Landscaped areas along both site frontages will be established to enhance the visual amenity of the site and contribute positively to the streetscape character.  The proposed landscaping will not interfere with electricity infrastructure or on site public utility infrastructure.

PC 44 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

N/A – The site does not adjoin sensitive land uses.

PC 45 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

The site does not adjoin sensitive land uses.  No unloading or loading will occur on Sundays or public holidays.

ii.            D. For the Industrial Zone

PC 47-55

Not Applicable – The subject site is located within the Commercial Zone.

iii.           E. For the Open Space and Recreation Zone

PC 56-62

Not Applicable – The subject site is located within the Commercial Zone.

F. For the Rural Residential Zone

PC 63-64

Not Applicable – The subject site is located within the Commercial Zone.

G. For the Special Uses Zone

PC 65-67

Not Applicable – The subject site is located within the Commercial Zone.

G.  H. Specific Land Uses

PC 68-70 - Caretaker’s Residence

Not Applicable – The proposed development is for a Motel.

PC 71-74 - Community Use

Not Applicable – The proposed development is for a Motel.

PC 75-77 - Home Based Business

Not Applicable – The proposed development is for a Motel.

PC78-81 - Host Home Accommodation

Not Applicable – The proposed development is for a Motel.

PC 82 - Service Station

Not Applicable – The proposed development is for a Motel.

PC 83 - Telecommunication Facility 

Not Applicable – The proposed development is for a Motel.

 

 


 

Submissions

Public Notification was carried out from 27 May 2013 to 18 June 2013.  No submissions were lodged to Council during this period.

 

Other assessment issues

Subsequent approval for Building Works and Plumbing and Drainage Works will be required. 

 

The Department of Transport and Main Roads response dated 4 March 2013 includes conditions, which will form part of the approval (refer Attachment 4)

 


Attachment 2

Development Plans

 









Attachment 3

Easement Plan

 


Attachment 4

Department of Transport and Main Roads Conditions

 













Attachment 5

Infrastructure Charges Report

 

 

 

 

Development Assessment: Trunk Infrastructure Charges

 

 

Material Change of Use (Motel-25 Units plus a Manager’s residence) and Reconfiguring a Lot (Access Easement) located at 129-131 McDowall Street, Roma, Qld – Lot 2 on RP60707

 

 

Plan Associates

 

 

 

 

 


Executive Summary

 

1.   The Sustainable Planning Act, 2009 requires local governments to prepare Priority Infrastructure Plans (PIP) and adopt and charge for trunk infrastructure in accordance with the State planning regulatory provision, 2012 (adopted charges).

 

2.   The Council adopted trunk infrastructure charges resolutions towards the end of 2011, amended in September 2012.

 

3.   An adopted infrastructure charge of $202,500-00 is payable in respect of the proposed development.

 

The adopted infrastructure has been calculated in accordance with the following formula:

 

AIC = AC –D

 

Where:

 

AIC is the adopted infrastructure charge that may be levied for development;

 

AC is the adopted charge for the trunk infrastructure networks to service the development stated in Table 2 of the Council’s adopted infrastructure charges resolutions; and

 

D is the discount for the trunk infrastructure networks servicing the premises.

 

As such, the following apply to the application:

 

a.   An adopted charge of $7,500-00 per one to two bed roomed units for Accommodation (short term) apply.

 

The proposal is for a motel comprising of 25 one and two bedroom units.

 

This equates to:

 25 X $7,500-00

= $187,500-00

 

In addition, a 2 bedroom caretaker’s/managers residence is proposed.

 

This equates to:

 1 X $15,000-00

= $15,000-00

 

Total charges of $202,500-00 ($187,500-00 plus $15,000-00) apply.

 

b.   Unless it can be demonstrated a monetary contribution in respect of the subject property for trunk infrastructure have been made under an adopted charges resolution, and infrastructure charges agreement, head works charges, a condition or conditions  imposed by the Council or another charging mechanism a discount does not apply to the application.

 

AIC      =          $202,500-00 - $0-00

 

            =          $202,500-00

 

4.   A work sheet detailing the methodology used to calculate the charge is in Attachment 1.

 

5.   An extract from the resolution of Council to adopt Infrastructure Charges for the Roma Planning Scheme under Division 2.5 of Draft state regulatory provision (adopted charges) is in Attachment 2.


Attachment 5

Infrastructure Charges Report

 

Attachment 1

 

 

Trunk Infrastructure Charges Worksheet

 

 

1.   Situational Analysis

 

Step 1: Determine whether the proposed development is located within the Priority Infrastructure Area (PIA).

 

Refer to Map 1 of the Roma Adopted Infrastructure Charges Resolution (Attached).

 

The subject property is located within the Roma PIA of the Roma Adopted Infrastructure Charges Resolution.

 

Step 2: Determine what infrastructure networks are covered.

 

Refer to the Plans for Trunk Infrastructure attached to the Roma Adopted Infrastructure Charges Resolution (Attached).

 

The Council provides all five infrastructure networks identified in the plans for trunk infrastructure to the proposed development.

 

Step 3: Determine the land use class of the proposed development.

 

Refer to Table 1 of the Roma Adopted Infrastructure Charges Resolution (Attached).

 

Under the Roma planning scheme the proposal is for:

 

1.   A Motel with one and two bedroom units. This translates into the Accommodation (Short Term) land use class under the State Planning Regulatory Provision.

2.   Managers/Caretakers residence with two bedrooms. This translates into the 1 to 2 bedroom dwelling land use class under the State Planning Regulatory Provision.

 

Step 4: Determine whether the proponent may be entitled to a credit.

 

Under the September, 2012 resolution of the Council any discount for applications other than proposals for development under the residential adopted infrastructure charge category will only apply where:  

a.   It can be demonstrated a monetary contribution in respect of the subject property for trunk infrastructure equal to the discount have been made under an adopted charges resolution, and infrastructure charges agreement, head works charges, a condition or conditions  imposed by the Council or another charging mechanism; or

b.   the development entails a change in the relevant adopted infrastructure charges category under Table 2 of the resolution.

 

The resolution also states that, to remove any doubt a discount will not apply to a development proposal in the Industrial, Commercial, Special Uses and Open Space and Recreation Zones unless the conditions (a) and (b) have been met.

The premise is in the Commercial Zone and is currently vacant. However, the site previously contained a Hotel (the existing lawful use of the premises). As such, the development of the premises for a Motel does not entail a change in the relevant adopted infrastructure charges category under Table 2 of the resolution.

 

Unless it can be demonstrated a monetary contribution in respect of the subject property for trunk infrastructure have been made under an adopted charges resolution, and infrastructure charges agreement, head works charges, a condition or conditions  imposed by the Council or another charging mechanism a discount does not apply to the application.

 

3.   Calculating the Charge

 

The adopted infrastructure charge levied for each trunk infrastructure networks must be calculated in accordance with the following formula-

 

AIC = AC –D

 

Where:

 

AIC is the adopted infrastructure charge that may be levied for development;

 

AC is the adopted charge for the trunk infrastructure networks to service the development stated in stated in Table 2 of the resolutions; and

 

D is the discount for the trunk infrastructure networks servicing the premises.

 

As such, the following will apply to the application:

 

Step 5: Determine Demand (the total number of adopted charge units generated by the proposed development).

 

Refer to Table 2 of the resolution.

 

An adopted charge of $7,500-00 per unit for 1 or 2 bedroom Accommodation (short term) apply.

 

The proposal is for a motel comprising of 25 one a two bedroom units.

 

This equates to:

 25 X $7,500-00

= $187,500-00

In addition, a 2 bedroom caretaker’s/managers residence is proposed.

 

This equates to:

 1 X $15,000-00

= $15,000-00

 

Total charges of $202,500-00 ($187,500-00 plus $15,000-00) apply.

 

Step 6: Determine Demand Credit (any discount for existing lawful uses in accordance with Section 5 of the Adopted Charges Resolution of the Roma PIA).

 

A discount does not apply in respect of the proposed development.

 

Step 7: Calculate the Adopted Infrastructure Charge.

 

 

AIC      =          $202,500-00 - $0-00

 

            =          $202,500-00


Attachment 5

Infrastructure Charges Report

 

Attachment 2

 

Extract from resolution to adopt Infrastructure Charges for the Roma Planning Scheme under Division 2.5 of Draft state regulatory provision (adopted charges)

1.   When resolution has effect

 

This resolution has effect on and from 26 September, 2012.

2.   Priority infrastructure area

 

The priority infrastructure area for the Roma planning scheme of the Maranoa Regional Council is identified in the State planning regulatory provision (adopted charges).

3.   Comparison of planning scheme use categories and SPRP charge categories

 

To assist in applying the adopted infrastructure charges schedule in schedule 1 of the State planning regulatory provision (adopted charges) 2012, Table 1 provides a guide to the uses under the planning scheme that come within the uses mentioned in column 2 of the adopted infrastructure charges schedule.

Table 1 - Planning scheme use categories and SPRP charge categories

Current planning scheme use categories

 

 

SPRP charge categories

 

 

Residential

Dwelling House, Dwelling Unit

Dwelling house

Caretakers Residence

Caretaker’s accommodation

Accommodation Unit, Multiple Dwelling Units, Apartment Houses

Multiple dwelling

Dual Occupancy

Dual occupancy

Accommodation (short term)

Hotel, Motel

Hotel

Temporary Accommodation, Host Home Accommodation

Short-term accommodation

Caravan Park, Camping Ground

Tourist park

Accommodation (long term)

Accommodation Units

Community residence

Accommodation Units, Rooming Unit

Hostel

Caravan Park

Relocatable home park

Retirement Village, Accommodation Units

Retirement facility

Places of assembly

Community Orientated Use

Club

Community Orientated Use

Community use

Community Orientated Use

Function facility

Community Orientated Use

Funeral parlour

Place of worship

Place of worship

Commercial (bulk goods)

Showroom, Storage Facility, Warehouse

Agricultural supplies store

Showroom, Storage Facility, Warehouse

Bulk landscape supplies

Showroom, Storage Facility, Warehouse

Garden centre

Showroom, Storage Facility, Warehouse

Hardware and trade supplies

Showroom, Storage Facility

Outdoor sales

Showroom

Showroom

Commercial (retail)

Shop

Adult store

Catering Shop, Food Outlet, Restaurant

Food and drink outlet

Shop

Service industry

Service Station

Service station

Shop

Shop

Shopping Centre

Shopping centre

Commercial (office)

Professional Office

Office

N/A

Sales office

Education facility

Child Care Centre, Child Orientated Uses

Child care centre

Community Orientated Uses

Community care centre

Educational establishment

Educational establishment

Entertainment

N/A

Hotel (non-residential component)

N/A

Theatre

N/A

Nightclub

Indoor sport and recreational facility

Indoor Recreation

Indoor sport and recreation

Industry

Low Impact Industry

Low impact industry

Medium Impact Industry

Medium impact industry

Industry

Research and technology industry

Industry

Rural industry

Warehouse

Warehouse

N/A

Waterfront and marine industry

High impact industry

Noxious or Offensive Industry

Noxious and hazardous industries

High Impact Industry

High impact industry

Low impact rural

N/A

Animal husbandry

Agriculture

Cropping

Forestry

Permanent plantations

N/A

Wind farm

High impact rural

Intensive Animal Industry

Aquaculture

Intensive Animal Industry

Intensive animal industries

N/A

Intensive horticulture

N/A

Wholesale nursery

N/A

Winery

Essential services

N/A

Correctional facility

N/A

Emergency services

Health Care Premises

Health care services

N/A

Hospital

N/A

Residential care facility

N/A

Veterinary services

Specialised uses

Transport Terminal

Air services

N/A

Animal keeping

Off Street Car Park

Car park

N/A

Crematorium

N/A

Major sport recreation and entertainment facility

N/A

Motor sport

Park

Outdoor sport and recreation

N/A

Port services

Tourist Facility

Tourist attraction

Public Utility

Utility installation

Extractive Industry

Extractive industry

Accommodation Units

Non-residential workforce accommodation

Minor uses

N/A

Advertising device

N/A

Cemetery

Home Based Office

Home based business

N/A

Landing

N/A

Market

N/A

Roadside stalls

Telecommunications Facility

Telecommunications facility

N/A

Temporary use

Park

Park

N/A

Outdoor lighting

 


Attachment 5

Infrastructure Charges Report

 

4.   Adopted infrastructure charges

 

The Maranoa Regional Council resolves to adopt the charges mentioned in table 2, column 3, for development for a use mentioned in table 2, column 2.

The local government declares that an adopted infrastructure charge in table 2, column 3, applies to that part of the local government area mentioned for that charge in table 2, column 4.

The area in which the adopted infrastructure charge applies is identified in Map 1: Roma PIA.

Table 2 – Adopted infrastructure charge

·             

1 or 2 bedroom dwelling

  Column 1

Adopted infrastructure charge category

Column 2

Use

Column 3

Adopted infrastructure charges

 

Column 4

Part of Local Government Area (LGA) to which charge applies

Residential

 

 

·              Dwelling house

·              Caretaker’s accommodation

·              Multiple dwelling

·              Dual occupancy

 

 

Adopted infrastructure charge                                

Adopted infrastructure charges for stormwater network

Map1: Roma PIA

$15,000 per dwelling unit

N/A

 

·              Dwelling house

·              Caretaker’s accommodation

·              Multiple dwelling

·              Dual occupancy

$21,000 per dwelling unit

 

3 or more bedroom dwelling 

N/A

Map1: Roma PIA

Accommodation (short term)

·              Hotel

·              Short-term accommodation

·              Tourist park

For a tent or caravan site in a tourist park:

$7,500

per 1 or 2 tent/caravan sites

or

$10,500

per 3 tent or caravan sites

 

N/A

Map1: Roma PIA

For a cabin in a tourist park:

$7,500

per cabin with 1 or 2 bedrooms

or

$10,500

per cabin with 3 or more bedrooms

Map1: Roma PIA

 

For a hotel or short-term accommodation:

 $7,500

per suite (with 1 or 2 bedrooms)

or

$10,500

per suite (with 3 or more bedrooms)

or

$7,500

per bedroom (for a bedroom that is not within a suite)

 

Map1: Roma PIA

Accommodation (long term)

 

·              Community residence

·              Hostel

·              Relocatable home park

·              Retirement facility

 

For a relocatable home park:

$15,000

per 1 or 2 bedroom relocatable dwelling site

or

$21,000

per 3 or more bedroom relocatable dwelling site

N/A

Map1: Roma PIA

Map1: Roma PIA

 

For a community residence, retirement facility or hostel:

$15,000

per suite (with 1 or 2 bedrooms)

or

$21,000

per suite (with 3 or more bedrooms)

or

$15,000

bedroom (for a bedroom that is not within a suite)

 

Map1: Roma PIA

Places of assembly

 

·              Place of worship

 

$50

per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Commercial (bulk goods)

 

·              Agricultural supplies store

·              Bulk landscape supplies

·              Garden centre

·              Hardware and trade supplies

·              Outdoor sales

·              Showroom

$100

per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Commercial (retail)

 

·              Adult store

·              Food and drink outlet

·              Service industry

·              Service station

·              Shop

·              Shopping centre

 

$135

per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Commercial (office)

 

·              Office

·              Sales office

$100

per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Education facility

 

·              Child care centre

·              Community care centre

·              Educational establishment

$100

per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Indoor sport and recreational facility

 

·              Indoor sport and recreation

 

$150

per m2 of GFA, court areas at $10 per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Industry

 

·              Low impact industry

·              Medium impact industry

·              Research and technology industry

·              Rural industry

·              Warehouse

·              Waterfront and marine industry

$35

per m2 of GFA 

$7-50 per impervious m2

Map1: Roma PIA

High impact industry

 

·              Noxious and hazardous

$50

per m2 of GFA

$7-50 per impervious m2

Map1: Roma PIA

Low impact rural

 

·              Animal husbandry

·              Cropping

·              Permanent plantations

Wind farms

 

High impact rural

 

·              Intensive animal industries

·              Intensive horticulture

$15

per m2 of GFA

 

N/A

Map1: Roma PIA

Specialised uses

 

·              Air services

·              Car park

·              Major sport, recreation and entertainment facility

·              Non-resident workforce accommodation

·              Outdoor sport and recreation

·              Tourist attraction

·              Utility installation

·              Extractive industry

The adopted infrastructure charge is the charge (in column 3) for the charge category (in column 1) that the local government determines should apply for the use at the time of assessment.

 

Minor uses

 

·              Home-based business

·              Park

Nil charge

Any other use

A use not otherwise listed in column 2, including a use that is unknown because the development application does not specify a proposed use

The adopted infrastructure charge is the charge (in column 3) for the charge category (in column 1) that the local government determines should apply for the use at the time of assessment.

 


Attachment 5

Infrastructure Charges Report

 

 

5.   Discounts

 

The charge for development is to be discounted to take into account the existing usage of trunk infrastructure by the premises on or in relation to which the development is carried out.

Discounts are to be calculated using the following method.

The adopted infrastructure charge is to be calculated using the following formula:

AIC = AC –D

Where:

·     AIC is the adopted infrastructure charge that may be levied for development;

·     AC is the adopted charge for the trunk infrastructure networks to service the development stated in stated in Table 2 of the resolutions; and

·     D is the discount for the trunk infrastructure networks servicing the premises.

 

(i) The discount is the greater of:

a.   the monetary equivalent of the existing lawful use of the premises, calculated using the adopted infrastructure charges in Table 2; and

b.   the monetary contributions for trunk infrastructure that have been previously made, escalated to present value by applying the movements of the Consumer Price Index (all Groups) for Brisbane between the date that the payment was made and 1 July 2012.

 

(ii) For applications other than proposals for development under the residential adopted infrastructure charge category the discount under (i) (a) and (b) will only apply where:           

c.   It can be demonstrated a monetary contribution in respect of the subject property for trunk infrastructure equal to the discount have been made under an adopted charges resolution, and infrastructure charges agreement, head works charges, a condition or conditions  imposed by the Council or another charging mechanism; or

d.   the development entails a change in the relevant adopted infrastructure charges category under Table 2 of the resolution.

 

(iii) To remove any doubt, it is stated that a discount will not apply to a development proposal in the Industrial, Commercial, Special Uses and Open Space and Recreation Zones unless the conditions under 5 (ii) (a) and (b) have been met.

(iv) Applications for development which are not serviced or planned to be serviced by the water supply or sewerage networks for trunk infrastructure will be discounted as follows:

·     Water supply network:                        30% of total charge

·     Sewerage network:                             20% of total charge

 

(v) The maximum amount of any discount allocated under this resolution is not to exceed the adopted infrastructure charges for the proposed development.

6.   Trunk infrastructure

 

Until a priority infrastructure plan is made —

§ the trunk infrastructure shown in Maps 2-6  is identified as the trunk infrastructure for the local government area

§ the trunk infrastructure network or trunk infrastructure networks to which the adopted infrastructure charge applies are – water supply, sewerage, stormwater, transport and parks and community facilities.

§ the standard of service for each network or network mentioned above is stated to be the standard set out in Attachment 1

 

7.   Indexing adopted infrastructure charges

 

The adopted charge for Roma planning scheme may be increased after the charge is levied and before it is paid to the local government.

The increase must be calculated using the following method:

·     the monetary contributions for trunk infrastructure that have been previously made, escalated to present value by applying the movements of the Consumer Price Index (all Groups) for Brisbane between the date that the payment was made and 1 July 2012.

 

8.   Dictionary           

 

Words and terms used in this resolution have the meaning given in the SPA or the Queensland Planning Provisions version 2.0.

If a word or term used in this resolution is not defined in the SPA or the Queensland Planning Provision version 2.0, it has the meaning given in the Roma planning scheme.

9.   Resolution attachments

 

·     Map 1: Roma PIA


Attachment 5

Infrastructure Charges Report

 


Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 11 July 2013

Item Number: 13.2

File Number: D13/30003

 

Subject Heading:                     Renewal of Term Lease 222210

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Over Lot A on CP882774, Parish of Tinowon Reserve for Grazing Purposes, County Waldegrave

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Renewal of Term Lease 222210 over Lot A on CP882774, Parish of Tinowon, County Waldegrave. This land is used for Grazing Purposes. 

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of term lease 222210 over Lot A on CP882774, Parish of Tinowon, County Waldegrave. This Land is used for Grazing Purposes on the following conditions:-

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Natural Resources and Mines and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

 

Body of Report:

The Department of Natural Resources and Mines has received an application for renewal of Term Lease 222210 over Lot A on CP882774, Parish of Tinowon, County Waldegrave. This land is used for Grazing Purposes.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements including any local non-indigenous cultural heritage values or if a different form of tenure may be considered a more appropriate tenure that the department should consider when assessing the application.

 

 

Discussions have been held with Council’s Manager of Environment who has indicated that she has no objections to the reissue of a Term lease over this land on the following conditions:- 

 

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Natural Resources & Mines and the Local Government of the weed as soon as practicably possible.

6.   Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

7.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

Consultation (internal/external):

Department of Natural Resources and Mines

Manager Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines  incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

DNRM Letter & Map - Lot A on CP882774 - Reserve for Grazing Purposes

S13/8618

 

Report authorised by:

Tanya Mansfield, Manager -Facilities


Attachment 1

DNRM Letter & Map - Lot A on CP882774 - Reserve for Grazing Purposes

 




Maranoa Regional Council

    

General Meeting -  24 July 2013

Officer Report

Meeting: General  24 July 2013

Date: 15 July 2013

Item Number: 13.3

File Number: D13/30371

 

Subject Heading:                     Proposed Fees and Charges - Waste

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           Roma Waste Facility

Author & Officer’s Title:                 Margaret Milla, Coordinator - Waste

 

Executive Summary: 

The installation of the weighbridge at the Roma Waste Facility will mean that waste can be charged by tonnage rather than volume or truck size.  This will ensure a fairer system of charging.

 

 

Officer’s Recommendation: 

Upon completion and commissioning of the weighbridge at the Roma Refuse site, (1st week in August) a trial of the proposed fees for  commercial operator waste be undertaken and reported back to Council for consideration prior to the adoption of the new fees.

 

Body of Report:

The installation of the weighbridge at the Roma Waste Facility will mean that all commercial waste will now be weighed and charged at a tonnage rate as opposed to guessing waste by the cubic metre or truck size.  The new system will mean that the charges will be an accurate and consistent reflection of the waste being disposed of at the facility.

 

The following proposed fees and charges will apply to all commercial waste.  These fees may be adopted by Council, however waste service is seeking an eight (8) week consultation trial that provides all commercial operators the weight and expected costs of disposal of their waste prior to the implementation of the fees. 

 

Commercial waste fees and charges as set by Council for the financial year 2012/2013 to remain in place during the trial period or until such time as Council adopts waste fees and charges for 2013/2014.

 

Commercial & Industrial (C&I)

$48/tonne

Construction & Demolition (C&D)

$48/tonne (mixed load)

 

$10/tonne (separated and uncontaminated load)

C&I and C&D

$15 (ute)

 

$15 (trailer)

 

$25 (ute and trailer)

Concrete – clean

$20/tonne

Concrete – mixed

$48/tonne

Other regulated waste

Considered case by case upon application

Green waste (including timber) – domestic

No charge

Green waste (with root balls, stumps, large trunks)

$30/tonne

Clean soil

No charge

Contaminated soil (hydrocarbons, diesel, oil)

$35/tonne

Asbestos

$125/tonne

Tyres

As per current fees and charges

Scrap Metal, waste motor oil, batteries

No charge

 

These fees have been set in consideration of neighbouring local government’s current waste fees and charges.

 

The below table is a sample of fourteen (14) commercial users that disposed of waste at the Roma facility (11 July 2013) and estimated weights.  This provides a conversion from cubic metres to tonnage and the associated cost to the commercial user should the proposed fees be adopted. 

 

 

 

Waste Disposal Docket for Roma Tip – (Commercial waste carrier) - July 2013

 

 

Current Waste Charges

 

New Waste Charges

Description

 Vehicle

Quantity     m3

Vehicle size

 Total

 

Estimate Tonne   

Price/tonne

Total

Builders waste mixed

 Truck

20

 

 $      58.00

 

6

 $      48.00

 $     288.00

Builders waste mixed

 Truck

5

 

 $      43.00

 

0.8

 $      48.00

 $       38.40

Builders waste mixed

 Truck

4

 

 $      43.00

 

0.8

 $      48.00

 $       38.40

Commercial waste carrier (domestic)

Truck 

20

 

 $      58.00

 

9

 $      48.00

 $     432.00

Commercial waste carrier (domestic)

 Truck

15

 

 $      58.00

 

7

 $      48.00

 $     336.00

Poly Liners (pit/dam/CSG)

 Truck

30

 

 $   116.00

 

12

 $      48.00

 $     576.00

Pond Liners

(pit/dam/CSG)

 Truck

8

 

 $      58.00

 

5

 $      48.00

 $     240.00

Pond Liners

(pit/dam/CSG)

 Truck

8

 

 $      58.00

 

5

 $      48.00

 $     240.00

Builders waste mixed

 Truck

15

 

 $      58.00

 

5

 $      48.00

 $     240.00

Commercial waste carrier (domestic)

 Truck

32

 

 $      58.00

 

12

 $      48.00

 $     576.00

Builders waste mixed

 Truck

10

 

 $      58.00

 

4

 $      48.00

 $     192.00

Builders waste mixed

 Truck

15

 

 $      58.00

 

5

 $      48.00

 $     240.00

Builders waste mixed

 Truck

10

 

 $      58.00

 

4

 $      48.00

 $     192.00

Pond Liners

(pit/dam/CSG)

 Truck

10

 

 $      58.00

 

6

 $      48.00

 $     288.00

Skip Bin - Concrete

Truck

2.2

$       58.00

2.2

$       48.00

$      105.60

Skip Bin – builder waste

Truck

2.2

     58.00

.5

$       48.00

$         24.00

 

Implementation of the proposed new fees will not be immediate.  Through previous discussions with a number of the commercial waste transporters, new fees will have a phase in period of up to three months.  This period will provide all operators with weight of waste matter being delivered and the expected new fee for disposal, allowing a more transitional change to business operation for such commercial businesses, and allowing them time to consult with their customers.

 

Consultation (internal/external):

Rob Hayward – Director Development, Facilities and Environment

Kay Crosby – Manager Environmental Health, Compliance and Waste

Tony Dixon – Waste Technical Officer

 

Risk Assessment (Legal, Financial, Political etc.):

Legal – Statutory fees and charges must be set by resolution of Council.

Financial – has the potential to increase revenue for Waste section.

Political – Potential backlash by commercial operators.  However, we can recycle without extra cost and the introduction of weight based fees is a fairer system for all.

Policy Implications:

Assist with more accurate reporting of waste being received at the waste facility.

Financial Resource Implications:

There will be an increase in operational cost, however, there is a potential for revenue to increase due to more accurate measurement of weight.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.9(e) To undertake a review of all waste management processes and services with a view to identify improvements and efficiencies in the existing service provision and possible service expansion opportunities.

Supporting Documentation:

Nil.

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director- Development, Facilities & Environmental Services         


Maranoa Regional Council

    

General Meeting -  24 July 2013

Councillor Report

Meeting: General  24 July 2013

Date: 17 July 2013

Item Number: 22.1

File Number: D13/30820

 

SUBJECT HEADING:                     Roma CBD Advisory Committee recommendations

Classification:                                  Open Access 

Author & Councillor’s Title:          Cr Cameron  O'Neil

 

Councillor’s Recommendation:

That Council consider the recommendations put forward by the committee that:

 

1.   Council formally receive the minutes of each committee meeting on a monthly basis;

 

2.   The committee submit to Council a listing of recommended changes to the Roma Placemaking plan by 1 December 2013;

 

3.   All formal requests to Council be put forward on behalf of the Committee by representing Councillor Committee members for formal submission to full Council;

 

4.   Council place on hold the demolishing of the existing public toilets located on Arthur Street, and consider for the existing block to remain operational, in addition to the new amenity block;

 

5.   Council consider the introduction of regulated ‘on street’ parking for the whole of the area identified as the ‘CBD,’ with a maximum allowable parking period of three (3) hours;

 

6.   Council considers immediately introducing a 40km/hr speed limit for motorists travelling in the Roma CBD.

 

 

Background:

The Roma CBD Advisory Committee is the most recently formed Council initiated Advisory Committee.   The committee to date has met on two occasions, being - 4 June 2013 and 2 July 2013.

At both of the committee meetings, the group put forward a number of recommendations for Council’s consideration.  These are now formally presented to Council.

Recommendation 5 and 6 form part of the most recent committee meeting minutes, and these minutes will be confirmed at the next committee meeting on 30 July 2013.

The attached minutes further clarify discussion notes arising in relation to the recommendations put forward by the committee.

Consultation:

Roma CBD Advisory Committee

MRC Councillors

Policy Implications:

Draft Community Engagement Framework

Financial Resource Implications:

Financial implications will be determined by Council as part of budget consideration procedures.

 

Supporting Documentation:

1View

Roma CBD Advisory Committee Confirmed Minutes - 04.06.13

d13/30784

2View

Unconfirmed Minutes - Roma CBD Advisory Committee - 02.07.13

d13/30819

 

  


Attachment 1

Roma CBD Advisory Committee Confirmed Minutes - 04.06.13

 

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           4 June 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Justin Garvie, Kevin Chambers, Robert Nugent, Milly Chandler, Jacki Erickson, Ian Galloway, Gabrielle Barron,  Linette Chandler, Jim Scott, Cr. Cameron O’Neil, Cr. Peter Flynn,  Kym Downey, Katrina Marsh, Tyson Golder.

 

 

Apologies                   Sarah Holt, Tony Klein, Gary Schefe.

Minutes:                     Kelly Rogers

 

Meeting Opened:     6.04pm                                                                              

Meeting Closed:       7.29pm

 

 

Next Meeting Details

 

Date:                           Tuesday 2 July 2013

Time:                          6.00pm

Location:                    Bassett Park Members Bar


 

Meeting Actions

 

Item

Description

Comments

Action by

When

2.0

Setting the scene & role of the Committee

That a list of concerns and wishes for redevelopment of the Roma CBD be forwarded to Kelly Rogers for collation prior to the next meeting.

All

26 June 2013

3.0

Terms of Reference

Terms of Reference definition of the Roma CBD to be amended to state:-

·      To the north until Bungil Street

·      To the south until Mayne Street

·      To the east until Charles Street

·      To the west until Feather Street

 

Update the “Quorum” definition to state:-

The minimum quorum shall be 7 members.

 

The amended draft Terms of Reference are to be circulated to members with the minutes in preparation for the next meeting.

Kelly Rogers

14 June 2013

All members review the draft Terms of Reference and provide feedback to Kelly Rogers for group consideration at the next meeting on 2 July 2013.

All

Kelly Rogers

26 June 2013

5.0

Regulated Cark Parking update

A copy of the Roma Car Parking Audit undertaken by Council be circulated to members.

Kelly Rogers

9 June 2013

Regulated Car Parking be included as an Agenda item for next meeting. 

Kelly Rogers

2 July 2013

6.0

General Business

Investigate Council’s ability to regulate and manage potential fire hazards identified in the Roma CBD.

Cameron O’Neil

2 July 2013

Investigate Council’s ability to implement a separate rating charge on land zoned for commercial purposes where establishments that are not open to the public for trade.

Cameron O’Neil

2 July 2013

Investigate the extent of Council’s authority in regulating designated smoking locations and litter of cigarette butts.

Cameron O’Neil

2 July 2013

Council consider clearly marking taxi ranks through better located signage and marking on the bitumen.

Cameron O’Neil

2 July 2013

 


 

Discussion Notes:

 

Item 2              Setting the Scene and the Role of the Committee

 

Chair, Cr. O’Neil, provided an overview of Council’s reasoning in formulating the Roma CBD Advisory Committee.  He further advised the group that the Roma Placemaking Strategy – October 2011, adopted by Council, forms the basis from which the committee can put forward their recommendations for amendments.   These recommendations will in turn be put to Council for formal consideration.  The Chair further clarified that the focus of the group is specifically around planning for redevelopment of the Roma CBD as defined under the documented “Terms of Reference.”

 

Attending members were provided a hard copy of the Maranoa Placemaking Strategy – Roma and the 2013 Local Plan - Roma , Muckadilla & Hodgson.

 

Each member was asked to introduce themselves, explain their motivation for joining the committee and speak about what they saw as a priority for the group.  A number of key priorities were identified, including:-

 

·     Addressing the number of and availability of car parking in the CBD;

·     A need to revitalise the town centre to make it an appealing place to establish a business and for shoppers ‘stop and shop;’

·     Reinstate a sense of friendly ‘Country Town’ character;

·     Build upon the town history (Australian flag, town clock, bottle trees) and art trail to create a vibrant culture that attracts tourists;

·     Create meeting points in the CBD (e.g. alfresco dining);

·     Make the town safe for pedestrians, including the elderly, through use of crossings and providing bus shelters.

 

Group reporting & outputs

Discussion was undertaken on formalising the frequency of reporting to Council and determination of a time line for formal submission of recommended amendments to the Roma Placemaking Strategy, pertaining to redevelopment of the Roma CBD.  A vote was taken by attending members, with all in favour of the following approach:-

 

Resolution Number RC.01.13

That:-

1.   The adopted Minutes of each committee meeting be formally reported to Council on a monthly basis;

2.   The committee submit to Council a listing of recommended changes to the Roma Placemaking plan by 1 December 2013;

3.   All formal requests to Council be put forward on behalf of the Committee by representing Councillor Committee members for formal submission to full Council.

 

CARRIED

 

 

Item 3              Draft Terms of Reference

 

A hard copy of the draft Terms of Reference was provided to attending members, a review undertaken, with some changes agreed.  These changes are detailed under the heading “Meeting Actions.”  It was also generally agreed by all present that any identified constraints be dealt with by the Chair on an “as needs basis.”

 

Item 4              Budget

 

Chair, Cr. O’Neil advised members that Council is currently undertaking budget deliberations for the 2013/14 financial year, inclusive of a budget for redevelopment of the Roma CBD.  Once formally adopted by Council, this figure will be provided to members.  Council will also seek any available additional funding from sources such as, but not limited to the Federal & State government.

 

Item 5              Regulated Car Parking Update

 

Chair, Cr. O’Neil advised members that a copy of the Roma car park audit undertaken by Council will be provided to members for review. Council is currently investigating leasing of a parcel of land in the CBD to increase the number of available car parks.

 

All present discussed Council’s proposal to introduce regulated parking, indicating that while difficult to achieve a balance was needed to best meet the needs of shoppers, including elderly, utilisation of shared zoning & business (staff parking).  Members also discussed the importance of exploring opportunities to encouraging shoppers to shop for longer, and the CBD being more extensively used as a meeting point.

 

Regulated Parking is to be included as an agenda item for next meeting for further discussion, with Roger White & Barry Winter from QPS invited to attend the next meeting to provide input into parking in the Roma CBD.

 

 

Item 6              General Business

 

Fire Hazards in the CBD

It was requested that the group be informed of Council’s ability to regulate and manage potential fire hazards identified in the Roma CBD. 

 

Council rating

It was requested that the group be informed on Council’s ability separately rate establishments on the main street that are not open to the public for trade.

 

Public Toilets – Arthur Street, Roma 

The group raised concerns with respect to the condition of the public toilets located on Arthur Street in Roma.  In response the Chair advised those present that Council had approved for the public toilets to be demolished, with further approval given for the construction of a new amenity block (with mural), in the vicinity.  He further explained that the current toilet block is located on a road reserve and cannot be extended to accommodate the provision of a mother’s room and disabled toilet. 

 

It was requested that the collective view of the group be provided to Council, being:-

 

·     The new toilets be constructed of similar material in order to maintain a comfortable temperature during extreme heat;

·     Council seek support from local businesses in maintaining the tidiness of the existing toilet block;

·     The new toilets be constructed to accommodate the provision of mothers room and disabled toilet.

 

 A vote was taken on the matter with a majority in favour of this approach and recorded as follows:-

 

Resolution Number RC.02.13

 

That Council place on hold the demolishing of the existing public toilets and consider for the existing block to remain operational, in addition to the new amenity block. 

 

CARRIED

 

Regulation of smoking locations/litter

It was requested that the group be informed of Council’s extent of authority in regulating designated smoking locations at Westlands Plaza and the subsequent litter of cigarette butts.

 

Taxi Ranks

It was requested that Council consider clearly marking taxi ranks with better located signage and marking of the bitumen.

 

There being no further business the Chair thanked all members for their attendance and closed the meeting at 7.29pm.

 

 

 

 

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Chair                                                                                                                                                                          Date


Attachment 2

Unconfirmed Minutes - Roma CBD Advisory Committee - 02.07.13

 

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           2 July 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Kevin Chambers, Robert Nugent, Sarah Holt, Jacki Erickson, Ian Galloway, Gabrielle Barron, Tyson Golder, Linette Chandler, Jim Scott, Gary Schefe, Cr. Cameron O’Neil, Cr. Peter Flynn, Tony Klein, Kym Downey, Katrina Marsh, Kelly Rogers.

 

Apologies                   Katrina Marsh, Justin Garvie

Resolution Number RC.03.13

 

Moved Gabrielle Barron                                  Seconded Linette Chandler

 

That apology be received for Katrina Marsh & Justin Garvie for the meeting.

 

CARRIED

 

Minutes:                     Kelly Rogers

 

Meeting Opened:     6.01PM

Meeting Closed:       7.25PM           

 

Next Meeting Details

Date:                           30 July 2013

Time:                          6.00pm

Location:                    Council’s Administration Centre – Roma (Council Chamber)

Meeting Actions

 

Item

Description

Comments

Action by

When

2.0

Confirmation of Minutes

It was requested Council provide feedback to TMR feedback concerning the safety of bottle trees being sold outside of a residence (in a trailer) on the Warrego Highway, Roma.

 

Katrina Marsh to provide additional information concerning Council’s responsibilities with respect managing identified fire hazards in the Roma CBD.

Kelly Rogers

 

 

 

Katrina Marsh

30 July 2013

4.0

Roma CBD Development wish list

Kelly Rogers to circulate a template for capture of ideas for collation of a ‘Wish List’ from the committee.

Committee Members complete the circulated template and return to Kelly Rogers for compilation.

Chair to confirm formalised process for submission of committee requests/recommendations for presentation to full Council for further consideration.

Kelly Rogers

 

All

 

Cameron O’Neil

25 July 2013

 

25 July 2013

 

30 July 2013

5.0

Regulated Car Parking Update

Barry Winter of Queensland police Service be invited to attend the next committee meeting.

Cameron O’Neil

25 July 2013

Include as an Agenda item for next meeting – Regulated Car Parking

Kelly Rogers

25 July 2013

The Chair formally put forward for Council’s consideration the committee’s recommendation that “Council introduce regulated on street  parking for the whole of the area identified as the “CBD,” with a maximum allowable parking period of three (3) hours.

Cameron O’Neil

24 July 2013

6.0

General Business

The Chair formally put forward for Council’s consideration the committee’s recommendation that “That Council considers immediately introducing a 40km/hr speed limit in the Roma CBD.

Cameron O’Neil

24 July 2013

 

 

That Council Staff further investigate the road trains avoiding turning at the KFC corner and using non-designated roads within the CBD as an alternate route.

Kelly Rogers

10 July 2013

 


 

Discussion Notes:

 

Item 2              Confirmation of Minutes

 

Resolution Number RC.04.13

 

Moved Jim Scott                                 Seconded Peter Flynn

 

That the Roma CBD Advisory Committee Meeting Minutes of 4 June 2013 be confirmed.

 

CARRIED

 

Item 3              Draft Terms of Reference

 

 Resolution Number RC.05.13

 

Moved Jim Scott                                 Seconded Ian Galloway

 

That the Roma CBD Advisory Committee Draft Terms of Reference be adopted as presented.

 

CARRIED

 

Item 4              Roma CBD Development wish list

 

The group requested an update on presentation of their formal request to Council - that the demolishing of the existing public toilets be placed on hold, and for the existing block to remain operational in addition to the new amenity block.

 

Chair, Cr. O’Neil, advised the group that the process of formalising of Advisory Committee Recommendations was under development.  As soon as this was finalised this recommendation would proceed formally and an update provided to the group.

 

 

 

 

 

 

Group Members offered ideas for inclusion on the ‘wish list’ as follows:-

 

·      Where possible utilise Bottle Trees to enhance Roma’s connection with the native tree

·      Consider additional parking for caravans, perhaps near the railway station

·      To assist with traffic congestion on Bowen Street, traffic to turn left in and out of this road only (Suggestion to be put forward to TMR)

·      Investigate practicality and legislation requirements around placing round about’s on McDowall Street (not all in favour of round abouts)

·      Utilise sandstone to finish of street corners (visually pleasing)

·      Encourage parking outside of the immediate CBD

·      Go ahead with mid street crossings

·      Improve safety and lower speed limit

·      Include community gathering points, both scattered and a larger combined area

·      Larger space could incorporate a precinct for kids, arts, water space, markets, play space, alfresco dining.

·      Retain number of car parks in CBD

·      Paint old style buildings on McDowall Street (visual appeal)

·      Include bubblers to drink from at key locations

·      Bottle Tree sculptures at either end of McDowall Street

·      Existing Toilets on Arthur Street to remain operational

·      Pedestrian crossing on Wyndham Street

·      Dress up the bottle tree’s & enhance existing theme (e.g. Easter in the Country)

·      Create ambience with lighting, including lighting of trees

·      Raised crossings (removable)

·      Introduce regulated parking

·     Fix drainage issues on McDowall Street as part of CBD upgrade  

 

Item 5              Regulated Car Parking Update

A key issue identified was the volume of long term parkers on the CBD streets.  (Business Employees)

Chair advise the group that in the instance of regulated parking being introduced, Council would enforce regulation through local laws.

 

Resolution Number RC.06.13

 

That Council consider the introduction of regulated on street parking for the whole of the area identified as “CBD,” with a maximum allowable parking period of three (3) hours.

 

CARRIED

 

Item 5              General Business

 

Speed Limit on McDowall Street, Roma

 

It was generally agreed by attending members that safety concerns be mitigated with the introduction of a reduced speed limit in the Roma CBD.

 

Resolution Number RC.07.13

 

That Council considers immediately introducing a 40km speed limit for motorists travelling in the Roma CBD.

 

CARRIED

 

 

Concerns about road trains

 

Members had observed road trains avoiding turning at the KFC corner for alternate routes in the Roma CBD, and requested this be further investigated.

 

Resolution Number RC.08.13

 

That Council officer’s further investigate road trains avoiding turning at the KFC corner and using non-designated roads within the CBD as an alternate route.

 

CARRIED

 

 

 

 

 

 

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Chair                                                                                                                                                               Date