Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 25 June 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 20 June 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director - Infrastructure Services)

                                                              Mr Rob Hayward (Director - Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director - Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator - Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on June 25, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  25 June 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  11 June 2014...................................................................................................... 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

6.1         Staff Recognition Program - Maranoa Medal                                     

The Mayor & Chief Executive Officer will present certificates for nominees under the Staff Recognition Program – Maranoa Medal, and announce the award winner.

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

 

11          Corporate, Community & Commercial Services

11.1      Council Initiated Advisory Committee Meeting Minutes......................... 17

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Confirmed Minutes - Roma Saleyards Advisory Committee - 01/05/14................................................................................... 19

Attachment 2:    Confirmed Minutes - Airport Advisory Committee - 07/05/14      24

Attachment 3:    Confirmed Minutes - Bassett Park Advisory Committee - 15/04/14     28

11.2      Heart Starters Class - request for venue hire funding............................ 34

Prepared by:      Natalija Pearn, Healthy Communities Officer

11.3      Department of Education, Training and Care Service Agreement  Maranoa Regional Council Deed of Variation .............................................................................. 36

Prepared by:      Annette Gallagher, Coordinator - Community Care

Attachment :      Implications for limited hours funding if service does not continue     38

11.4      Regional Communication Forums............................................................... 40

Prepared by:      Jane Frith, Coordinator - Corporate Communications

11.5      Consideration of Elected Member Attendance at Conferences........... 42

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

12          Infrastructure Services

 

13          Development, Facilities & Environmental Services

13.1      Application for Permit to Occupy 0/221573 ............................................... 44

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Maps - 7EG124....................................................................... 46

Attachment 2:    7EG124.................................................................................... 47

13.2      Request to defer Declared Dangerous Dog Registration fee's............ 48

Prepared by:      Damian  Bougoure, Coordinator - Environmental Health & Compliance

13.3      Festival of Small Halls...................................................................................... 50

Prepared by:      Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Attachment :      Festival of Small Halls Overview......................................... 53

13.4      QADA Request for Information Stand......................................................... 69

Prepared by:      Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Attachment :      QADA Community Session - Information Stand - Surat Library 71

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

19.1      Post Event Report for Volunteers Week..................................................... 75

Prepared by:      Fiona Vincent, Coordinator - Sport & Recreation

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C.1        Application for rates payment arrangement

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Panel of Providers - Design & Construct Services

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.3        Write-Off Action - Accounts Receivable

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving the local government; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.4        Land for Sale - Racecourse Road, Injune

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

20.1      Roma Saleyards Advisory Committee Recommendation...................... 79

Prepared by:      Scott Wason, Councillor

Attachment :      Adopting a Standard for Stocking Densities in Selling Pens     81

20.2      Hard Stand Parking Area - Roma Saleyards.............................................. 88

Prepared by:      Scott Wason, Councillor

Attachment :      Map of suggested parking area........................................... 89

 

 

Closure


UNCONFIRMEDMaranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 11 June 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn, Cr W M Newman, Cr C J O’Neil, Cr M L Price, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Infrastructure Planning & Design – Kym Downey,  Manager Community Services – Julie Neil, Coordinator Community Care – Annette Gallagher, Coordinator Rates – Dana Harrison, Manager Infrastructure Contracts & Engineering Services – Peter Weallans, Engineer Ciaran Lawler, Manager Roads & Drainage (Nth E Central) and Parks & Gardens – Julian McEwan, Manager Water, Sewerage & Gas – Troy Pettiford, Manager Customer Service Facilitation – Samantha Thrupp.  

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.07am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/06.2014/01

Moved Cr Chambers                                                      Seconded Cr Wason  

 

That the minutes of the General Meeting (9-28.05.14) held on 28 May 2014 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

CONFIDENTIAL ITEM

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss an item it has deemed to be of a confidential nature and specifically pertaining to the following section:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

 

Resolution No. GM/06.2014/02

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council close the meeting to the public at 9.08am to discuss Item C.1 – Community Care – Future of Aged Care Services, under Section 275 (h) of the Local Government Regulation 2012.

 

CARRIED                                                                                                                      9/0

 

 

Cr Chambers left the Chamber at 9.15am.

Cr Chambers entered the Chamber at 9.17am.

 

Item Number:                                    C.1

File Number: D14/27346

Subject Heading:                         Community Care - Future of Aged Care Services

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Information, discussion and feedback regarding the changes to Community and Aged Care service delivery had been presented to Council previously via workshops and a preliminary report.

 

It was requested that Council consider its position to either transition into the new model or to transition out of Community and Aged Care service delivery currently provided by Council.

 

Resolution No. GM/06.2014/03

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council open the meeting to the public at 9.23am, with the item at hand to be debated at a later point during the meeting following consideration of remaining confidential reports contained in the Agenda. 

 

CARRIED                                                                                                                      9/0

 

 

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/36915

Subject Heading:                         Alternate Access - Nellybri & Overstone Roads

Author and Officer’s Title:                 John (Blue)  Gwydir, Manager - Roads & Drainage (SW) and Plant & Workshops

Executive Summary: 

Following Council’s decision not to include a new road linking Nellybri Road to Overstone Road as part of the 2013/14 Capital Works Program, an onsite meeting was held on 5 December 2013, involving Michael Parker (Acting Director Infrastructure Services), associated Council officers, Councillors Price and Newman, and several local landholders to discuss the matter and provide additional feedback.

 

Resolution No. GM/06.2014/04

Moved Cr Flynn                                                             Seconded Cr Price  

 

Council consider the inclusion of this project in the 2015/16 budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Roads & Drainage (SW) and Plant & Workshops/Specialist – Strategic Finance

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/37269

Subject Heading:                         Injune and Surat QGAP Lead Agency Agreement

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Maranoa Regional Council currently provides Lead Agency services to the Injune and Surat communities through the Queensland Government Agency Program (QGAP) under the banner of Smart Service Queensland. The term of the agreement is due to expire on 30 June 2014.

 

Resolution No. GM/06.2014/05

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council endorse the extension of the Lead Agency Agreement with Smart Service Queensland for a further two (2) years, and the Chief Executive Officer be authorised to sign the document.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

  

 


Late Items

 

Item Number:                                    L.1

File Number: D14/40362

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Alice Springs and Sunshine Coast

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/06.2014/06

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council approve the attendance of representing Councillors at the following  upcoming conferences:

 

·    Cr O’Neil at the Sustainable Economic Growth for Regional Australia (SEGRA) Conference on 8-10 October 2014, in Alice Springs;  and

 

·    Cr Ree Price and Cr David Schefe at the 2014 DestinationQ Forum on 16–17 September 2014, on the Sunshine Coast.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    L.2

File Number: D14/40410

Subject Heading:                         Request for Sponsorship

Applicant:                                         Surat State School P & C Association

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter was received from the Surat State School P & C Association, requesting that Council give consideration to sponsoring pavers to develop a new landscaped area connecting the undercover area outside the library and the Big Shed pathway. 

 

Resolution No. GM/06.2014/07

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council support the project through sponsorship of four (4) pavers at a cost of $350.

 

 CARRIED                                                                                                                                                         5/4

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

  

 

 

 

CONFIDENTIAL ITEMS CONTINUED

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/06.2014/08

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council close the meeting to the public at 9.35am.

 

CARRIED                                                                                                                      9/0

 

 

 

Cr O’Neil left the Chamber at 9.42am.

Cr O’Neil entered the Chamber at 9.54am.

 

The Mayor left the Chamber at 10.08am, with the Deputy Mayor, Cr Wason taking the Chair.

The Mayor entered the Chamber at 10.12am and assumed the Chair.

 

Cr O’Neil declared a ‘Conflict of Interest’ in Item C.6 – Roma Sewerage Augmentation Tender Contract Termination and Re-awarding of the Tender Contract due to his father being Director of one of the companies who had originally put forward a tender for the works when considered by Council at the General Meeting on 12 March 2013, and left the Chamber at 10.20am, taking no further part in discussion on the matter.

 

At cessation of discussions in relation to Item C.6 - Roma Sewerage Augmentation Tender Contract Termination and Re-awarding of the Tender Contract, Cr O’Neil entered the Chamber at 10.26am.

 

Cr Wason declared a ‘Conflict of Interest’ in Item C.7 – Quarry Fees & Charges 2014/15, due to him being owner of a parcel of land on which Mt Saltbush Quarry is sited, and material extracted from.  Cr Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr Wason left the Chamber at 10.27am, taking no further part in discussions on the item.

 

At cessation of discussions in relation to Item C.7 – Quarry Fees & Charges 2014/15, Cr Wason entered the Chamber at 10.29am.

 

Cr Wason declared a perceived ‘Conflict of Interest’ in Item C.9 – Business Activity Report – Saleyards and Quarry, due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that the presented report was provided for Council’s information only and a decision was not required.

 

Cr Denton left the Chamber at 10.45am.

Cr Denton entered the Chamber at 10.52am.

 

 

Councillors Wason and Price declared a ‘Conflict of Interest’ in Item LC.3 Santos GLNG Infrastructure Agreement and Service Level Agreement, due to each of them receiving financial compensation from Santos GLNG activities carried out on parcels of land owned by each of them, and left the Chamber at 10.47am taking no further part in discussion on the matter.

 

At cessation of discussions in relation to Item LC.3 Santos GLNG Infrastructure Agreement and Service Level Agreement, Councillors Wason and Price entered the Chamber at 10.49am.

 

Cr O’Neil left the Chamber at 10.49am.

Cr O’Neil entered the Chamber at 10.50am.

 

 

Resolution No. GM/06.2014/09

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council open the meeting to the public at 10.53am.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.54am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.37am

 

CONFIDENTIAL ITEMS CONTINUED

 

Item Number:                                    C.2

File Number: D14/26662

Subject Heading:                         RFQ  F2014/001 Cleaning Services for Council Facilities

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Quotations were called for Cleaning Services for Council Facilities, in Surat, Jackson, Yuleba, Wallumbilla, Muckadilla and Mungallala.  It was requested that Council consider the received quotations. 

 

Resolution No. GM/06.2014/10

Moved Cr Schefe                                                           Seconded Cr Chambers  

That the matter be deferred for further consideration at a future General Meeting of Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 


 

Item Number:                                    C.3

File Number: D14/38601

Subject Heading:                         Request for discount after late payment of rates

Location:                                          Assessment Number: 15004575

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence had been received from the applicant requesting discount be granted although payment was received by post after the close of discount.

 

Resolution No. GM/06.2014/11

Moved Cr Price                                                             Seconded Cr Chambers  

That Council not grant the discount on this occasion as it states in the rates information pamphlet and on the reverse side of the rates notice that cheques must be received by Council on or before the due date.

 

Further, that the ratepayer be advised that Council provides a number of payment methods including payment at any Post Office or by phone, which eliminate the risk of any postal delays.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.4

File Number: D14/38883

Subject Heading:                         Bitumen Reseal Program 2013/14

Location:                                          Maranoa Region

Author and Officer’s Title:                 Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

Executive Summary: 

Tenders were called for the Maranoa Regional Council Regional Bitumen Reseal Program 2013/14. Tenders closed on 13 May, 2014.  Council’s approval for appointment of a contractor was sought.

 

Resolution No. GM/06.2014/12

Moved Cr Newman                                                        Seconded Cr Price  

 

That Council:

 

·    Award Tender 14027 for the Maranoa Regional Council Bitumen Reseal Program 2013/14, to Boral Resources Ltd for the amount of $1,564,517 (excluding GST); and

 

·    Authorise the Chief Executive Officer to enter into an appropriate contract with Boral Resources in confirmation of arrangements.  

 

CARRIED                                                                                                                      6/3

 

Responsible Officer

Manager - Roads & Drainage (Nth E Central) and Parks & Gardens/Chief Executive Officer

 

 

Item Number:                                    C.5

File Number: D14/38936

Subject Heading:                         Engagement of Engineering Consultant to provide Engineering Services to assist Council in the delivery of Energy Sector funded Capital Works on Injune Taroom Road and Fairview Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council is undertaking the project management of substantial capital upgrade works on its road network on behalf of Santos GLNG.

 

The upgrade works involve a number of projects identified in the GLNG Road Impact Assessments (RIA).

 

Council is currently restructuring its operations and increasing its resources to manage all the works packages.    In the interim, two major projects need to commence and accordingly it is necessary to engage additional engineering capacity externally to meet the project requirements.

 

Resolution No. GM/06.2014/13

Moved Cr Chambers                                                      Seconded Cr Price  

That Council engage Aurecon on an hourly rate basis, from the Panel of Preferred Suppliers – Engineering Services Arrangement 13/36, to provide Engineering Services associated with the delivery of Council’s Energy Sector funded Capital Works identified as Injune Taroom Road and Fairview Road.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

Cr O’Neil declared a ‘Conflict of Interest’ in the following item, due to his father being Director of one of the companies who had originally put forward a tender for the works when considered by Council at the General Meeting on 12 March 2013, and left the Chamber at 12.02pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.6

File Number: D14/38899

Subject Heading:                         Roma Sewerage Augmentation Tender Contract Termination & re-awarding of the Tender Contract

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

Tender 14018 called for the construction, installation and commissioning of an augmentation to the Roma Sewerage Network. Upon review, the tender contract was awarded to Celtic Construction Utility Services as per Council Resolution No. GM/03.2014/36. This report called for the termination of said contract and re-awarding of the contract to the next highest scoring tenderer.

 

Resolution No. GM/06.2014/14

Moved Cr Schefe                                                           Seconded Cr Wason  

That Council:

 

·    Terminate Contract 14018, awarded to Celtic Construction Utility Services Pty Ltd, for the amount of $4,347,359.00 (excluding GST);

 

·    Authorise the Chief Executive Officer to sign the Deed of Termination and Release;  and

 

·    Re-award the tender and contract to FBD Construction Pty Ltd for up to a maximum amount of $4,689,824 (excluding GST), subject to further negotiations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Engineer

 

At cessation of discussion and debate on the abovementioned item, Cr O’Neil entered the Chamber at 12.09pm.

 

Cr Wason declared a ‘Conflict of Interest’ in the following item, due to him being owner of the parcel of land on which Mt Saltbush Quarry is located, and material extracted from.  Cr Wason is entitled to payment of Royalties (funds) for material extracted from the site. 

 

Cr Wason left the Chamber at 12.10pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    C.7

File Number: D14/36646

Subject Heading:                         Quarry Fees & Charges 2014/15

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

Roma Quarry is a commercial business operation of Council and an annual review of the Price List for quarry products was undertaken.

 

Resolution No. GM/06.2014/15

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council adopt the Price List for quarry products as recommended in the agenda report, effective 1 July 2014.   

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 

At cessation of discussion and debate on the abovementioned item, Cr Wason entered the Chamber at 12.13pm.

 

Item Number:                                    C.8

File Number: D14/38141

Subject Heading:                         Tender 14025 - Roma STP Sludge Drying Beds Tender Award

Author and Officer’s Title:                 Paraic Butler, Engineer

Executive Summary: 

Tender 14025 called for the construction of new sludge drying beds, as the existing beds are inadequate for the current loading on the plant.

 

Resolution No. GM/06.2014/16

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council award Tender 14024 and contract to Bailey Civil Constructions for the Roma STP – Sludge Drying Beds, for the amount of $250,630.00 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Engineer

 

Cr Wason declared a perceived ‘Conflict of Interest’ in the following item, due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site.  Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that the presented report was provided for Council’s information only and a decision was not required.

 

Item Number:                                    C.9

File Number: D14/39633

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Deborah Bond, Support Officer - Corporate & Commercial Services

Month & Year of Report:                    May 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

The monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards over the past month and year to date. The information in this report aimed to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/06.2014/17

Moved Cr Price                                                             Seconded Cr Flynn  

That Council receive and note the Officer’s report as presented.

 

CARRIED (Cr Wason voted in favour of the motion)                                                        9/0

 

Responsible Officer

Support Officer - Corporate & Commercial Services

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/39288

Subject Heading:                         Minor Amendments to Organisational Structure

Author and Officer’s Title:                 Erin Tompkins, Associate to the CEO & Mayor

Executive Summary: 

The report recommended minor amendments to the Organisational Structure.

 

Resolution No. GM/06.2014/18

Moved Cr Chambers                                                      Seconded Cr Flynn  

That Council approve the following amendments to the Organisational Structure:

·    Extend the fixed term position of “Specialist – Finance Systems Support” for up to two (2) months, to complete an additional critical corporate project; and

 

·    Change the position of “Plant Operator/Labourer – Loader” to a “Plant Operator/Labourer (Future Multi-skilled position - Initially Roller Operator).”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Associate to the CEO & Mayor/Manager – Human Resources

 

 

Item Number:                                    LC.2

File Number: D14/39922

Subject Heading:                         Microsoft Enterprise Agreement

Author and Officer’s Title:                 Rueben Broom, Manager - IT Solutions

Executive Summary: 

Like many other organisations, Council relies on Microsoft products to provide a technology platform – incorporating the operating system used on every computer and the servers running the  network.

 

As Council has grown, so has the IT requirements and complexity of the software licensing.  The Microsoft Enterprise Agreement (MEA) is a licensing program that allows access to a flexible, cost-effective and manageable licensing contract. 

 

The MEA also extends beyond just a licensing agreement, as it allows Council to freely plan, test and deploy new and innovative solutions, to provide a robust IT environment to meet Council’s current and future IT needs.  This in turn will allow for a more efficient and effective service to be provided to our clients.

 

Resolution No. GM/06.2014/19

Moved Cr Newman                                                        Seconded Cr Price  

That Council, pursuant to Section 234 of the Local Government Regulation 2012, proceed with the Microsoft Enterprise Agreement based on cost, flexibility, management and deliverable IT solutions for the Maranoa Regional Council.

 

Furthermore, that:

·  Council delegate authority to the Chief Executive Officer to sign the Microsoft Enterprise Agreement before 30 June, 2014; and

 

·  It be noted the annual payments for the agreement will be due as follows: July 2014, July 2015 and July 2016.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - IT Solutions/Chief Executive Officer

 

Councillors Wason and Price declared a ‘Conflict of Interest’ in the following item, due to each receiving financial compensation from Santos GLNG activities carried out on parcels of land owned by each of them, and left the Chamber at 12.10pm, taking no further part in discussion or debate on the matter.

 

Item Number:                                    LC.3

File Number: D14/40326

Subject Heading:                         SANTOS GLNG Infrastructure Agreement and Service Level Agreement

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

It is a requirement of the Environmental Impact Statement in the Coordinator-General’s Report for LNG projects, that the proponents enter into Infrastructure Agreements with Councils to formalise the amount of, and the timing for the payment of, road maintenance and upgrades for local roads in the impacted Local Government Areas.

 

Resolution No. GM/06.2014/20

Moved Cr O'Neil                                                            Seconded Cr Flynn  

 

That:

 

1.    The Mayor be authorised to sign (execute) the GLNG Infrastructure Agreement on behalf of Council.

 

2.    The Chief Executive Officer advise the Office of the Coordinator-General accordingly.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services/Mayor/Chief Executive Officer

 

At cessation of discussion and debate on the abovementioned item, Councillors Wason and Price entered the Chamber at 12.27pm.

 

Item Number:                                    C.1

File Number: D14/27346

Subject Heading:                         Community Care - Future of Aged Care Services

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Information, discussion and feedback regarding the changes to Community and Aged Care service delivery had been presented to Council previously via workshops and a preliminary report.

 

It was requested that Council consider its position to either transition into the new model or to transition out of Community and Aged Care service delivery currently provided by Council.

 

Resolution No. GM/06.2014/21

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council approve transitioning out of delivery of the following community and aged care services known as:

 

1.     Home and Community Care;

2.     Home Care Packages; and

3.     National Respite for Carers Program;

 

And initiate the transition plan to another provider.

 

 

CARRIED (Cr Schefe requested his vote against the motion be recorded)                        8/1

 

Responsible Officer

Manager - Community Services

 

 

 

 

 

LATE ITEM

 

 

Item Number:                                    L.3

File Number: N/A

Subject Heading:                         Request for Fee Waiver - Hire of WallumbillA ShowGrounds Facility

Councillor’s Title:                             Cr Ree Price

Executive Summary:

A verbal request was received by Cr Ree Price from a community member, requesting that Council waive the hire fee for use of the Tom Hughes Memorial Complex, at the Wallumbilla Showgrounds Facility.

A community celebration is planned for valued community member and volunteer Mr Gary Lynne on Friday 13 June 2014.

 

Resolution No. GM/06.2014/22

Moved Cr Price                                                             Seconded Cr Wason

That Council approve the requested waiver of fees for hire of the Tom Hughes Memorial Complex (within the Wallumbilla Showgrounds Facility) on Friday 13 June 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Customer Service Facilitation/(Acting) Coordinator – Local Development & Community Events

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.36pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 25 June 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor                                                                           Date

 

 

     


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 11 June 2014

Item Number: 11.1

File Number: D14/40751

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of April 2014 – May 2014.  

 

 

Officer’s Recommendation:  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·    Roma Saleyards Advisory Committee Meeting – 01/05/14

·    Airport Advisory Committee Meeting – 07/05/14

·    Bassett Park Advisory Committee - 15/04/14

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councilors on a monthly basis to ensure Council is aware of committee items discussed.

 

The most recent confirmed minutes of each of the committees that have convened during the months of April 2014 – May 2014 are attached, these being:

 

·    Roma Saleyards Advisory Committee Meeting – 01/05/14

·    Airport Advisory Committee Meeting – 07/05/14

·    Bassett Park Advisory Committee - 15/04/14

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Confirmed Minutes - Roma Saleyards Advisory Committee - 01/05/14

d14/38268

2View

Confirmed Minutes - Airport Advisory Committee - 07/05/14

d14/42692

3View

Confirmed Minutes - Bassett Park Advisory Committee - 15/04/14

d14/43073

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Confirmed Minutes - Roma Saleyards Advisory Committee - 01/05/14

 






Attachment 2

Confirmed Minutes - Airport Advisory Committee - 07/05/14

 

 

Meeting:                                 Airports Advisory Committee Meeting

Date:                                       Wednesday 7th May, 2014

Chair:                                     Cr. Joy Denton                       

Attendees:                             Cr. Joy Denton, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical and Flying Obstetric Service,  Roma, Lyn Kajewski – Roma Tourism Association Inc, Peter Flynn – Maranoa Travel Centre,  Vicki Beitz.  Adrian Harding - Europcar

 

Apologies:                             Mr Rob Lethbridge, Mr Ian Rollinson,   Cr Cameron O’Neil, Richard Benham  – Commerce Roma, Christopher Kerr – Care Flight Group QLD,  Shane Brumby – MI Helicopters, Keith Chandler, Anthony Partridge – TransLink, Anthony McDonald – Hertz Roma, Scott Rodgers – Air BP, Jon Hamer - Qantas

 

Minutes:                                 Julie Latcham

 

Meeting Opened:                                                                                                                       6.01pm

Meeting Closed:                   6.45pm

 

Next Meeting Details

Date:       4th June                                 

Time:      6.00pm   

Location: Council Retreat                  


Meeting Actions

Item

Description

Comments

Action by

When

5

Terms of Reference

Update the adopted Terms of Reference on record

Kelly Rogers

04/06/14

10

WiFi Capability

The communities’ recommendation in this regard be put forward to Council for formal consideration.

Kelly Rogers/Cr Denton

14/05/14

 

Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6pm.

 

Item 1                     Apologies

Refer to apologies listing.

 

Item 2                     Confirmation of Minutes and Business Arising

Resolution:          

Moved:                   Barry McCabe

Seconded:             Lyn Kajewski

That the Airport Advisory Committee Meeting minutes 2 April 2014 be confirmed as presented.

CARRIED                                                                                                                                                                                                                                                                                                                                                                        

 
 

 

 

 

 

 

 

 


Item 3                     Update of VASI lights installation at Roma Airport

 

Ben Jones gave an insight into the installation – costs are to be confirmed – it is estimated that installation will be completed over the next month.

                               

Item 4                     Update on Drink Vending Machine

 

Ben Jones confirmed that the Aero Club has put in an offer to Council, Cameron Castle – Director of Infrastructure,  has approved of the proposal, however,  it is subject to the CEO signing off on the recommendation.

 

Item 5                     Updated Terms of Reference for review

 

The committee discussed the Quorum size specified within the current Terms of Reference, with Cr. Denton requesting attendees give consideration to adjusting the current Quorum minimum of 10 members.  This in turn was discussed and amended as follows:

 

Resolution:          

Moved:   Barry McCabe

Seconded: Vicki Beitz

That the Committee endorse the revised ‘Terms of Reference’, subject to the Quorum being adjusted to a minimum of six (6) members.

CARRIED

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 


Item 6                     Conference update – 2014 Regional Airport Conference

 

Chair, Cr. Joy Denton provided members an update of her attendance at the 2014 Regional Airport Conference as follows:

 

Roma Airport

-       Roma Airport has been identified as the s the busiest Regional Airport for Qantas in Australia.

Mackay Airport

-       Mackay Airport is opening their own motel on sight - details of the Mackay Airport were discussed in relation to length of runways, costings of restructure and their revenue.

-       Also noted was that self funded (contractors booking their own ticket) are walking 5-7km from the Airport to avoid parking fees.

-       The dearest parking charges were $11/day.

-       They are also installing “pokie” machines into the airport.

 

Avalon Airport

-       Avalon is the fastest growing airport in Australia and doesn’t charge passenger tax.

General

-       Cr Denton advised that presenters at the conference discussed the importance of Airport Operators and Airlines developing a closer relationship to ensure good communication outcomes for all parties and passengers.

-       Airlines requested further communication during the year not just when there are changes in fees etc.

-       Many  passengers/airlines want free WiFi access in Airports

-       A report has been issued by KPMG which includes analysis of long distance commuter workforce – allows stakeholders  to check flight usage trends

 

A general discussion took place with committee members on the challenges Emerald Airport has been facing in relation to their car park.

 

Item 7                     Tourism Billboard & Tourism Promotion

 

Lyn Kajewski reported that the Billboards will be completed and installed by the end of June. The billboards will be placed  at the following locations:- Arthur St, Car park, Info Centre &  Airport ( Baggage collection area) however,  once the extension is done it will be above the baggage carousel.

 

Item 8                     Car Park Expansion & appointment of project manager

 

Ben Jones reported that Council has appointed a Project Manager – Bianca Kocsis.  Her responsibilities include the Airport Expansion.

-       Baker Rossow are making a few minor refinements to the initial expansion plan supporting efficiency in carrying out the works and meeting budget requirements.

-       The initial plan would have meant that existing infrastructure would have needed to be destroyed, such as the ring road, lighting and footpath, the updated plan will work with existing infrastructure remaining in place.

 

-       At an upcoming  workshop Council will discuss detailed design estimates, as estimates to date have been based on the over arching higher level master plan.

 

Item 9                     Flight Information Display System update

 

Ben Jones advised that the internet connection had now been reinstated at the Roma Airport; so that ‘real time’ information is displayed on the screens for flight details at check in, this will eliminate the timing delays for updates.  The time setting will also now be accurate.

 

An upgrade of the current laptops will be considered as part of the airport redevelopment program.

-       IT staff have implemented a system with Team Viewer so that the provider can log in remotely to resolve any issues and the system can automatically download updates.

A discussion over whether charter operators can be added into this system was held.  Currently there is restricted access to the website, however, once the domain name is registered all info can be displayed to the public - eg  live info

 

Item 10                   General Business

 

Signage Audit

Ben Jones advised that an audit had been undertaken on the signage at the Roma Airport.  A number of recommendations have been put forward and these will be implemented, including –

-       The relocation of 20km/h sign located just on the airport side of the grid to a location closer to the airport, (this will ensure drivers can gradually reduce speed when entering from the highway, rather than hard braking).

 

-       The 20 km/h sign has been left closer to the car park to allow the ring road and internal car park to stay at 20/km/h – the shared zone at the front of the terminal is 10km/h.

 

-       Line marking on the ground will be added to clearly direct traffic (this will alleviate confusion for parking customers)

 

RFDS Land Fees

Lyn Kajewski asked if the RFDS & landing charges had been refunded – Ben Jones confirmed that this had been done.

 

Check-In TV screens

Peter Flynn enquired about the 2 televisions at ‘Check- In’, these are not activated at present, he suggested that they should be activated with one dedicated to tourism information and the other with general TV channels.

 

Terminal Expansion

Ben Jones advised that the expansion would be approached in stages, facilitated by the recently appointed project manager.  Work Packages will be issued for each component of the project. 

ie: - Extension of Baggage area, Goods Sheds & associated works (moving of fencing, dropping of walls etc), proposal for a bus shelter and a coach exchange – Main roads are investigating potential funding of this aspect.

 

Start Date of the Terminal Expansion has not yet been confirmed, and will be better understood once the tender process commences.

The project will commence with the car park redevelopment (detailed designs and budget estimates are currently in progress)

 

 Airport Figures

 

-       Estimated figures – 30000 passengers in April which was a good figure as this is the  second biggest month (other than October last year)

-       39% up on the 4 months from Jan – April compared to last year

-       265 000 passengers for the financial year so far.

-       The airport will break 300 000 for this year.

 

WiFi Capability

Peter Flynn discussed the concern over the internet access in general – due to high peak usage periods a good connection is difficult to gain at the airport.  Discussion was held over the possibility of installing WiFi  - eg giving passengers for example 30min free WiFi – and then charge over that.

 

It was discussed that this may be a potential income for council.

Resolution:          

Moved:   Lyn Kajewski

Seconded: Peter Flynn

 That Council consider installing WiFi capability at the Roma Airport, and further investigate the cost to implement this capability.

CARRIED

          8/0                                                                                                                                                                                                                                               

 
 

 

 

 

 

 


Item 11                   Next Meeting Date & Close

 

The Committee scheduled the next meeting for 4th June, 2014 commencing 6pm, to be held at the Council Chambers. The meeting was closed at 6:45pm.               

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date


Attachment 3

Confirmed Minutes - Bassett Park Advisory Committee - 15/04/14

 

 

Meeting:                     Bassett Park Master Planning Advisory Committee Meeting

Date:                           15 April 2014

Chair:                         Cr. Cameron O’Neil   

Attendees:                 Cr. Cameron O’Neil, Cr. Peter Flynn, Fiona Vincent, Lloyd Waldron, Nick Myers, Jackie Erikson, David Jensen, Ranald Ferrier, Kevin Pope, Carla Cosgrove, John Mulcahy        

 

Apologies                  Robert Hayward, Yolande Thomas, Loretta Thomas, Emily Rogers, Bill and Kellie McLean, Amy McNamara, James McAuley, Lorinda Otto.

 

Minutes:                     Fiona Vincent

 

Meeting Opened:      6:15 pm

Meeting Closed:        7:00 pm

 

Next Meeting Details

 

Date:                           24 June 2014

Time:                          6.00pm           

Location:                    Bassett Park Members Bar

 

Outstanding Meeting Actions

 

Date

Item

Description

Comments

Action by

When

18/02/14

 

4.0

&

5.0

Prioritisation of Bassett Park Master Plan Implementation

That: The existing building/structure housing the Bar be retained;

Each of the clubs to provide feedback on potential the following items for return to Council Officer’s by Friday 14 March 2014:

 

Proposed main bar upgrade – consideration to be given to ergonomics for workers and workable flow for patrons

Staging of Equestrian Complex – what comes first (if applicable to your group)

Items for consideration in a User Agreement between your group and Council

Fiona Vincent/Emily Rogers/All

24/06/14

Facility lighting upgrade and upgrade of the P.A. system (including portability) be escalated to a “high” priority project.

Rob Hayward/Fiona Vincent

24/06/14

6.0

General Business (18/02/14)

Attending Camp draft members requested a weather proof cover be installed around the bar area.

Fiona Vincent

TBC

It was requested that access during events be considered through the distribution of a calendar of events & that this be issued 1 month in advance to trainers.  It was suggested that track work be completed by 7.00am on event days.

Fiona Vincent

24/06/14

It was requested that top dressing be supplied in the Rodeo Arena and that the replacement of blown bulbs be completed to restore lighting capability.

Rob Hayward

TBC

Cr. Flynn recommended that the male toilets next to the viewing area be upgraded/painted.

Rob Hayward

TBC

Cr. O’Neil requested the northern end of the Wool Pavilion be painted and a check done with respect to the presence of any asbestos sheeting that is damaged and requires removal.    

Cr. O’Neil requested the signage on the sheep yard be restored/painted.

Rob Hayward

TBC

15/04/14

3.0

Updated Terms of Reference (15/04/14)

Terms of Reference are updated as presented and endorsed.

Kelly Rogers

Complete

4.0

Use of Existing Children’s Playground

Turf Club to confirm interest in using Children’s Playground for events at Bassett Park.

Jackie Erikson

24/06/14

5.0

Communication between Horse Trainers & Council

All trainers to be notified on the 20th of each month of scheduled events inside the track.

Fiona Vincent

Ongoing

Date

Item

Description

Comments

Action by

When

15/04/14

6.0

Feasibility Study – Equestrian Complex

Project brief to be emailed to members with meeting minutes

Fiona Vincent/Kelly Rogers

 

20/05/14

Member Groups to provide a response the Scott Alston’s email for information outlined under Item 6

All Groups

23/05/14

9.0

Tie Up Stalls

Kevin to determine whether Roma Show Society could afford to contribute the stalls, following discussion at the next Show meeting and confirmation of profit drawn from the Roma Show.

 

Kevin Pope

24/06/14

PA Systsm

John Mulcahy advised the Roma Campdraft Association are willing to contribute as it is costing the group $3000/year to hire a system. Fiona to look at funding opportunities. All groups are to get their PA requirements to Fiona with areas of Bassett Park that they require a system to be heard in, and then a quote to be obtained from a commercial PA provider.

Fiona Vincent/All

TBC

PIC Number

Lloyd to provide Kevin Pope with Bassett Park’s PIC number – QERM0021 for health declaration.

 

Fiona Vincent

Complete

RADF Application

All groups’ to consider nomination for involvement in the RADF Application Process in seeking funds to place art work on the besser block wall located on Northern Road.

All

ASAP

Painting of Toilet

Lloyd to discuss repairs and painting of the toilets on the deck near the members bar with John and Damien on their return to work at Bassett Park.

Lloyd Waldron

TBC

 

 

Discussion Notes:

 

Item 2               Confirmation of Minutes

 

Resolution Number BP.05.14

 

Moved                          Ranald Ferrier                                                                Seconded  Kevin Pope

 

That the minutes of the Bassett Park Advisory Committee Meeting held on 18 February 2014 be confirmed as presented.

 

CARRIED

 

Item 3               Updated Terms of Reference

 

 

Resolution Number BP.06.14

Moved                          Jackie Erikson                                                              Seconded  Kevin Pope

 

That the updated Terms of Reference be adopted as presented.

 

CARRIED

 

 

Item 4               Use of Existing children’s playground

Fiona led discussion on whether any the groups would like to see the playground used for their events after fielding enquiries from the public about use of the playground during Bassett Park events. Discussion from Show that it is blocked off with the marquee and Turf Club hesitant due to having to pay damages to equipment when once used. Turf Club having a Committee meeting tomorrow evening and will ask all members and give final response at next meeting. Picnics Committee not interested as very few children at their event and also concerned about having to pay for damages.

 

 

Item 5               Communication between Council & Horse Trainers on-site

 

All trainers to be sent an email on the 20th of the month with events occurring inside the track for the following month as shared communication that the trainers must be finished training on the mornings with events inside the track by 7 a.m.

 

 

Resolution Number BP.07.14

Moved                          Ranald Ferrier                                                                Seconded  Nick Myers

 

That resident trainers be emailed a schedule of events for inside the track on the 20th of each month, confirming the following month of planned activities.

 

CARRIED

 

 

Horse Trainers

 

Craig Smith         Roma Horse Trainer                        0428773750         smthr8ng@bigpond.net.au

 

Ben Waldron      Roma Horse Trainer                         0427462263         ben@mountsmachinery.com.au

 

Scott Rodgers    Roma Horse Trainer                         0432310770         scottnhaleyrodgers@bigpond.com

 

Wayne Baker     Roma Horse Trainer                          0450488611         wbaker@cwaatsich.com

 

Item 6               Feasibility Study – Equestrian Complex

 

Fiona advised that two proposals had been received for the Feasibility Study and the project awarded to Scott Alston, MAK Planning and Design.

Jackie Erikson enquired on the estimated cost of the study, with Fiona Vincent confirming under the Chair’s direction in providing this cost, being $49,750.

 

Fiona confirmed that Scott Alston had emailed the applicable groups, requesting the following information be considered and provided (extract from email 14/04/14):

 

1.   Consider what are absolute facility needs versus nice-to-have (seeking to determine a base level in the event funding becomes available in smaller volume than a requested large grant, or to implement in a staged approach);

 

2.   Provide specific information about timing and frequency of an event, likely participant numbers, nights staying at the venue, real estimates of spectators, perhaps based on past events or events held elsewhere;

 

3.   Provide an estimate of what the group thinks is a reasonable hire fee.

 

Action:

Fiona Vincent to provide the Project Brief in the email sent with the Minutes so the groups could see what Council is requesting from the consultant, with the groups’ to respond by 23 May 2014.

 

 

Item 7               Update – New Shower Block

 

Fiona advised that Tanya Mansfield has placed the order for the showers to be placed inside the track, comprising 5 showers in individual cubicles, and 1 disabled shower and toilet in cubicle. Facility to be placed near present toilet block, due to positioning of the current water, power and sewerage lines.

 

Item 8               Update – Main Bar Upgrade

 

Fiona briefed attendees on progress of developing an estimate for the 2014/15 budget with respect to the proposed Bar Upgrade.  A quote for draft design and associated costs will be obtained from Bill Robertson Drafting services.  Once to hand this quotation will be presented to Council for consideration and approval, the group confirmed they were happy with this approach.

 

Once final costs are known, each of the groups has been asked to consider what funds they can commit.

 

Item 9               General Business

 

 

1.   Tie Up Stalls

Ranald led discussion on a need for additional stalls for the 2014 Roma Cup and that Racing Qld are requesting they install 40 stalls. 40 stalls would allow another 20 stalls to be used for the Show. Ranald advised that Racing Qld were to commit to the Equine Pool, total cost of $80 000, but now will not be assisting the Turf Club. Roma Turf Club will ask Racing Queensland if they will assist with funding towards the Tie Up Stalls. Discussion followed on whether Roma Show Society could afford to contribute the stalls. Kevin is to discuss at Show meeting tomorrow night and then await the figures from profit from the Show.

 

2.   PA System

John Mulcahy asked about the PA system and advised the Roma Campdraft Association are willing to contribute as it is costing the group $3000/year to hire a system. Fiona to look at funding opportunities. All groups are to get their PA requirements to Fiona with areas of Bassett Park that they require a system to be heard in, and then a quote to be obtained from a commercial PA provider.

 

3.   PIC Number

Kevin Pope advised Ranald Ferrier that all trainers on site would need to sign a health declaration for all horses on Bassett Park as part of their procedures to deal with a disease outbreak. This is a requirement from DAFF. Lloyd to provide Kevin Pope with Bassett Park’s PIC number – QERM0021.

 

4.   Art Work on Northern Road Wall

 Fiona raised the idea of Cr O’Neil’s for art work to be included on the blank besser brick wall on Northern Road to show the sports associated with Bassett Park. Fiona advised that the next round of RADF funding will open mid May and close at the end of June. Fiona to ask each group to nominate an interested member of their group to be involved in the application process.

 

5.   Cr Flynn gave an update on the Easter Rodeo and the position between Easter in the Country Committee and Roma Rodeo Association.

 

6.   Toilet Painting

Cr Flynn asked Lloyd if the Council carpenter was still on site. Lloyd advised he is currently working away and is returning soon. Lloyd to discuss repairs and painting of the toilets on the deck near the members bar with John and Damien on their return to work at Bassett Park.

 

 

 

 

 

 

 

Chair:  ..........................................................                                                                            Date:            ..........................................


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 16 June 2014

Item Number: 11.2

File Number: D14/41665

 

Subject Heading:                     Heart Starters Class - request for venue hire funding

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Natalija Pearn, Healthy Communities Officer

 

Executive Summary: 

Tania Schefe – Heart Starters class instructor, is requesting the continuation of financial support (venue hire) from Be Healthy Maranoa (BHM) post 30 June 2014.

 

It has been stated, that income from this class does not cover the associated costs to deliver this service.

 

This class is well established and has been financially supported by BHM since 2012.

 

 

Officer’s Recommendation:  

 

That Council approve the utilisation of Council funds ($600 per annum) to support the venue hire for this seniors exercise class (Heart Starters).

 

 

Body of Report:

Heart Starters class is a senior’s exercise session delivered by Ezi As Fitness -Tania Schefe.

 

This was an existing exercise group which was relocated from PCYC to the Senior Citizens Hall due to the associated costs involved at PCYC. Participants requested Be Healthy Maranoa (BHM) to financially assist with the continuation of this class. As a well established and attended class, this contribution was approved until 30 June 2014.

 

BHM support included financial and material aid; that being venue hire ($50 / month) and the utilisation of BHM exercise kits respectively.

 

Due to the current participant numbers, the income incurred does not meet the associated costs to continue this class. This is a weekly class and participants currently contribute $10 / class which includes a morning tea.

Participants and Instructor are requesting this financial support to continue – venue hire ($600 per annum) post 30 June 2014.

Consultation (internal/external):

Julie Neil – Manager Community Services

Sharon Frank – Director Corporate, Community and Commercial services

Tania Schefe – Ezi As Fitness – Instructor

Enid Deardon – Class attendee

Rhonda Kiehne – Class attendee

Brenda Vincent – Class attendee

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Senior Citizens Hall hire @ $50 / month ($600 per annum).

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Julie Neil, Manager - Community Services

Sharon Frank, Director - Corporate, Community & Commercial Services


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 18 June 2014

Item Number: 11.3

File Number: D14/42672

 

Subject Heading:                     Department of Education, Training and Care Service Agreement  Maranoa Regional Council Deed of Variation

Classification:                                   Open Access  

Name of Applicant:                          Annette Gallagher

Location:                                            Yuleba

Author & Officer’s Title:                 Annette Gallagher, Coordinator - Community Care

 

Executive Summary: 

Maranoa Regional Council has a current service agreement with the Department of Education, Training and Employment to provide a limited hour’s childcare program to the families of Surat.

 

The Department has increased the funded amount to limited hour’s childcare centres from $37,333 to $46,034.

 

In order to release the funds it is a requirement that Council sign a Deed of Variation to the existing service agreement.

 

 

Officer’s Recommendation:

It is recommended that Council approve the Deed of Variation be signed which will allow funds to be released to ensure the operational viability of Maranoa Early Learning Centre in Surat.

 

Body of Report:

Under the current limited hours funding service agreement, Maranoa Regional Council receives an annual funded amount to assist with the operational costs for the administration of Maranoa Early Learning Childcare Centre in Surat.

 

The Department of Education, Training and Employment has sent a revised Deed of Variation to increase the annual funded amount of $37.333 to $46,034. This deed of variation needs to be signed by Council in order to release the funds.

 

Following consultation with the Director Program Administration and Funding – Department of Education, Training and Employment – Mark Kane, the Deed of Variation has no implication on the current service agreement arrangements other than to increase the annual amount of funding received by the organisation.

 

The Department of Education, Training and Employment has been notified of the Council resolution to cease management of Maranoa Early Learning if a new provider cannot be found. When Council ceases to manage Maranoa Early Learning after December 2014, a financial acquittal will be submitted to the Department of Education, Training and Employment and any amount of the funding which has not been expended will be returned. This requirement will not change if the deed of variation is signed by Council.

 

If the Deed of Variation is not signed off, the Department of Education, Training and Employment will assess the current service agreement and re-negotiate with Council.  

 

Consultation (internal/external):

Julie Neil – Manager Community Services

Mark Kane – Director Program Administration and Funding – Department of Education, Training and Employment

 

Risk Assessment (Legal, Financial, Political etc.):

Policy Implications:

 

Financial Resource Implications:

Increase in annual funding ($46,034) will assist Maranoa Early Learning to be financially viable under Maranoa Regional Council management.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(a) To provide community care services in accordance with funding arrangements and agreements and within the limitation of council’s assessed community service obligation to address identified community needs.

Supporting Documentation:

1

Department of Education, Training and Employment Deed of Variation - funding allocation- EarlyLearning (Enclosure)

D14/41992

2View

Implications for limited hours funding if service does not continue

D14/43068

 

Report authorised by:

Julie Neil, Manager - Community Services

Sharon Frank, Director - Corporate, Community & Commercial Services


Attachment 2

Implications for limited hours funding if service does not continue

 



Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 19 June 2014

Item Number: 11.4

File Number: D14/42964

 

Subject Heading:                     Regional Communication Forums

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Jane Frith, Coordinator - Corporate Communications

 

Executive Summary: 

Maranoa Regional Council shares Council news via a range of communication forums. With the expiration of two of these communication contracts ending end of June 2014 (Western Star’s Council News advertisement and 4ZR’s Councillor Chat radio segment), Council’s views are sought on the current and future forums.

 

 

Officer’s Recommendation:  

That Council:

 

1.   Re-new the Council News advertisement contract with the Western Star until 31 June 2015 (no changes to current format); and

2.   Re-new the Councillor Chat radio segment with 4ZR until 31 June 2015 (no changes to current format).

 

 

Body of Report:

Two of Council’s key external communication forum contracts are up for renewal, with their current expiration date set for the end of June 2014. They are as follows:

·    The Council News advertisement contract with the Western Star expires end of June 2014; and

·    The Councillor Chat radio segment with 4ZR expires end of June 2014.

 

Council’s external communication

Council uses a variety of forums to communicate news and updates with key stakeholders.

 

Councillor chats on 4ZR radio is a valuable tool as stakeholders can be reached while travelling in the car, at work or at home. This segment has been running for several years, which provides listeners with a consistent link to catch-up on the week’s happenings at Council.

 

The print advertisement in the Western Star is also beneficial as it is a full-page of unchanged Council News (professionally designed) to catch the reader’s eye and provide an update of the month’s news at Council. It also includes a Career Opportunity and Tenders section so as to be informative to a number of stakeholders.

 

Both of these forums work well with Council’s other external communications, including media releases, Facebook posts, Bottle Tree Bulletin, E-Newsletters and E-Bulletins and impromptu interviews with journalists (print, radio and television).

 

They also provide Council with an opportunity to feature any large projects being undertaken and/or clarify information with the community.

Consultation (internal/external):

Karin-ane King – Western Star

Lee Godfrey – 4ZR

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Council News advertisement in the Western Star – approx. $14,438

Councillor Chat radio segment with 4ZR – approx. $10,170

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Corporate, Community & Commercial Services


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 19 June 2014

Item Number: 11.5

File Number: D14/43097

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Hervey Bay & Sydney

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Officer’s Recommendation:

That Council approve the attendance of representing Councillors at the following  upcoming conferences:

 

·    Councillors  Ree Price and Joy Denton at the LGAQ Regional & Economic Development Conference on 30 July – 1 August  2014 in Hervey Bay;

 

·    Cr. Wendy Newman at the 4th Local Government & Public Sector Building Maintenance & Management Conference on 11 – 12 November 2014 in Sydney.

 

 

Body of Report:

LGAQ Regional & Economic Development Conference

This upcoming conference, titled “Regions on the Rise” will provide an opportunity to share, debate and discuss matters focussing on:

 

·    Current government policy and programs

·    Infrastructure planning and funding

·    Regional planning

·    Industry priorities and trends

·    Digital economy

·    Tourism

 

It will also be supported by technical tours, trade booths, and networking opportunities.

 

Councillors Price and Denton have expressed an interest in attending this conference

in support of respective portfolio areas of responsibility.

4th Local Government & Public Sector Building Maintenance & Management Conference

This conference focuses on managing Council assets from Pest Control, Security, Air-Conditioning, Energy Efficiency to funding of new buildings.

 

It will also explore building sustainability through all phases of life from design, construction and beyond.  The conference promises to be a practical approach, with a variety of guest speakers sharing real life solutions.

 

Cr. Newman has expressed a keen interest to attend this conference in her capacity as Portfolio Chair for Development, Property and Legal.

 

Consultation (internal/external):

MRC Councillors

 

Risk Assessment (Legal, Financial, Political etc.):

The Act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy.

Financial Resource Implications:

 

LGAQ Regional & Economic Development Conference

 

Conference Registration:               $900

Travel –return flights:                      Estimated at $600

Accommodation & Meals:               Estimated at $800

Total Estimate:                                $2,300

 

4th Local Government & Public Sector Building Maintenance & Management Conference

Conference Registration:               $880.00

Accommodation & Meals:              Estimated at $800

Travel:                                                Travel by Council provided vehicle

Total Estimate:                                $1,680 (per person)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil.

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Corporate, Community & Commercial Services   


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 26 May 2014

Item Number: 13.1

File Number: D14/36480

 

Subject Heading:                     Application for Permit to Occupy 0/221573

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Permit to Occupy over Lot 7 on EG124 being Reserve for grazing purposes.

 

Officer’s Recommendation:  

That Council advise the Department of Natural Resources and Mines that it has no objection to a Permit to Occupy being issued over Lot 7 on EG124 being a Reserve for grazing purposes.

 

 

Body of Report:

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements on an application it has received for a Permit to Occupy over Lot 7 on EG124 being a Reserve for grazing purposes, located north of Surat.

 

At its General Meeting on 11 December 2013, Council considered an application for Renewal of Term Lease 0/221573 over this lot.  The outcome from that meeting was that Council resolved to object to the renewal of the Term Lease on the basis that the land is located on a primary stock route that more than likely has water in the Balonne River.

 

Unlike a Term Lease which can be issued for terms of 1 to 100 years, a permit to occupy is not an interest in the land; it does not allow for exclusive possession of the land and the reason for occupation must be able to coexist with the purpose of the land (e.g. a road or reserve). For example, if a permit is granted over a part of a road, the area remains open for use as a road. If the permit is over a reserve, the land remains available for the particular community purpose it was gazetted for.

 

Therefore if a Permit to Occupy is issued over this land, the land will still be available for its use as a Stock route.

Consultation (internal/external):

Department of Natural Resources and Mines.

 

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with permit preparation.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Maps - 7EG124

D14/42300

2View

7EG124

D14/42305

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Maps - 7EG124

 


Attachment 2

7EG124

 


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 5 June 2014

Item Number: 13.2

File Number: D14/39566

 

Subject Heading:                     Request to defer Declared Dangerous Dog Registration fee's

Classification:                                   Open Access  

Name of Applicant:                          Ms H Rodgers

Location:                                           

Author & Officer’s Title:                 Damian  Bougoure, Coordinator - Environmental Health & Compliance

 

Executive Summary: 

Applicant applied to Maranoa Regional Council to have Dangerous Dog registration fee waived until July 2014.

 

 

Officer’s Recommendation:  

That Council request the applicant to pay the applicable fee to retain a Dangerous Dog within an urban area of Maranoa Regional Council, less the amount previously paid for registration for 2013-14.

 

Body of Report:

On the 15th February 2014 Ms Rodgers dog “Oscar” did attack a telephone delivery person resulting in that person sustaining bite injuries to his/her forearms.

 

Maranoa Regional Council’s authorised officers conducted a thorough investigation of the incident resulting in the dog “Oscar” being declared Dangerous as of the 27th March 2014. “Oscar” is currently registered with Maranoa Regional Council as a regular entire dog.   The registration amount paid is $52.00.

 

Ms Rodgers has requested formally the waiver of the Dangerous Dog registration fee until the change of dog registration which coincides with financial year being July 2014.  She has not provided Council with a specific reason as to why she does not want to pay the fee ($228.80) for the period 27 March 2014 to 31 June 2014.  The new fee for 2014/2015 dog registration year is $238.00.

 

For Council to maintain a consistent approach to deliver compliance services, all persons identified with owning and retaining a dog that has been declared dangerous have an obligation to pay all applicable fees at the time of declaration for the retention of such an animal. 

 

Extract – Animal Management (Cats and Dogs) 2008

A dog is declared dangerous on the following grounds:

Definition/identification

1.   Displays dangerous behaviour

2.   Declared dangerous dog

3.   Dogs declared as dangerous by Council prior to 1 July, 2009.

 

Regulated (Dangerous Dog) Declaration

A dangerous dog declaration may be made if:

·    The dog has seriously attacked or acted in a way that cause fear to a person or another animal; or

·    May in the opinion of an authorised person from observation of the dogs behaviour toward a person or animal seriously attack, or behave in a way that causes fear to the person or animal.

·    Seriously attack means to attack in a way causing bodily harm, grievous bodily harm or death.

 

This particular dog was identified upon completion of the investigation into the incident as a dangerous dog as it had seriously attacked a person.

Consultation (internal/external):

Kay Crosby – Manager Environmental Health, Compliance & Waste

Greg Jack – Senior Compliance Officer

Risk Assessment (Legal, Financial, Political etc.):

Financial – Reduced Revenue

Legal – statutory fees and charges

Consistency – in payment of declared regulated dogs

Policy Implications:

Not following due process, where all animal owners irrespective of ‘type’, pay the delegated fee to retain the animal within an urban area.

Financial Resource Implications:

2013/2014 Dangerous Dog registration fee $228.80

2014/2015 Dangerous Dog registration fee $238.00

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.5(a) To undertake Council’s regulatory function in relation to the keeping and control of animals in a humane, consistent and responsible manner in the interests of the maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 10 June 2014

Item Number: 13.3

File Number: D14/40424

 

Subject Heading:                     Festival of Small Halls

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

 

Executive Summary: 

The Festival of Small Halls is an outreach project developed by the Woodford Folk Festival with the aim of bringing acclaimed international and national artists to regional and remote communities. The Maranoa Regional Council has been invited to be involved in the 2014 touring program.  The organisers have also developed a workshop component of the program, the costs of which is subject to an application for funding through the Regional Arts Development Fund (RADF). The proposal also includes opportunities for local musicians to perform alongside the artists as part of the event program.

 

 

Officer’s Recommendation:  

1.   That Council confirm the Maranoa Regional Council as the host partner for the 2014 Festival of Small Halls to be held at the Mitchell Memorial Hall in mid October 2014 on the condition that RADF funding to the value of $3737.50 is granted.

 

Body of Report:

In December 2013, the Mitchell Memorial Hall played host to the inaugural Festival of Small Halls. The event was attended by a total of 39 audience members and 10 volunteers. The response from the local community and visitors to Mitchell for the event that the event was of excellent quality and patrons would love to see the Festival of Small Halls return in 2014.

 

The low number of attendance can be attributed to hosting the event on a Sunday afternoon in the heat of summer and that members of the community were struggling with the impacts of drought.

 

The proposal for the 2014 Festival of Small Halls is to host the event on a Saturday evening in October and to include local artists/musicians in the program. As the Festival of Small Halls received positive feedback, the event can gain leverage from the response of audience members to increase the number of attendees in 2014.

 

The Festival of Small Halls is offering an additional element to the program this year that presents the opportunity to offset associated costs to the host. The organisers have included the options to conduct workshops in:

·    Sound and Lighting (Event Production)

·    Performance skills (Singer/songwriter)

·    Hosting an Event ( Event Management)

 

In order to mitigate the cost to Council and to encourage increased capacity building for the community, funding may be won through the Regional Arts Development Fund at the local level.

 

The Surat Hall and the Mitchell Memorial Hall were identified as possible venues for the 2014 Festival of Small Halls. As the Surat Hall is acoustically challenging, the Mitchell Memorial Hall was deemed to be more suitable for this type of event.

 

The Festival of Small Halls highlights the benefits to local government as the host for the event as:

·    Assisting in identifying Mitchell as a significant, well-profiled destination location on a culturally significant community centred tour

·    Leveraging available funding to secure the highest quality international and national talent for the community

·    An introduction into relationships with other Small Halls presenters

·    Capacity building within the community to support further community initiated events of the same style

·    The association and support from one of Australia’s key cultural events – the Woodford Folk Festival

As the host for the Festival of Small Halls 2014, Council is required to supply the venue and provide marketing support at the local level. Local community groups will be invited to provide catering as a potential fundraising exercise.

Consultation (internal/external):

Edward Sims – Manager Economic and Community Development

Susan Sands – Specialist, Grants (Council and Community)

Jane Fenton - Local Development Officer (Mitchell)

Johanne Hancock – Local Development Officer (Surat)

Tom Hauritz – Woodford Folk Festival

Risk Assessment (Legal, Financial, Political etc.):

The risk to the Maranoa Regional Council is that whereby the ticket sales are not adequate to cover the gap cost for hosting the event. Additionally, there is a risk that the application to the Regional Arts Development Fund is unsuccessful.

Policy Implications:

<provide detail or state 'Nil'>

Financial Resource Implications:

The total cost to host the Festival of Smalls is $5000, with an additional $250 for each workshop. The cost to Council is the gap amount between total ticket sales and the price to host the event.

 

Budget for the Festival of Small Halls

 

FoSH Costs

Amount

Funding Source

Amount

Event Hosting

$5000.00

RADF

$3737.50

Workshops x 3

$  750.00

Council

$2012.50

Total

$5750.00

 

$5750.00

 

The cost to Council has been calculated to represent total charges in the event that there are 0 (zero) ticket sales.

 

Tickets are priced at $20 and the minimum number of ticket sales needed for the event to be cost neutral is 101. Costs will be determined on a pro rata basis dependent on the amount of tickets sold, e.g. if only 50 tickets sold then Council would be at risk for $1000.00, if 75 tickets sold then $500.00 is at risk etc.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Festival of Small Halls Overview

D14/40361

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Festival of Small Halls Overview

 

















Maranoa Regional Council

    

General Meeting -  25 June 2014

Officer Report

Meeting: General  25 June 2014

Date: 13 June 2014

Item Number: 13.4

File Number: D14/41416

 

Subject Heading:                     QADA Request for Information Stand

Classification:                                   Open Access  

Name of Applicant:                          Debbie Lewis

Location:                                            Brisbane

Author & Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

 

Executive Summary: 

The Surat Library has been contacted by the Queensland Aged and Disability Advocacy organisation to request the approval to host a community information session at the Surat Library from 11.30am to 12.30pm on Monday 25th August. The QADA also requested assistance with advertising the visit and the information stand.

 

 

Officer’s Recommendation:  

That Council approve the request from the QADA to set up a display stand and hold an information session and that Council offer limited marketing support.

 

 

Body of Report:

On the 4th June 2014, Council was contacted by Debbie Lewis from the Queensland Aged and Disability Advocacy service requesting permission to set up an information display stand to promote the organisation’s free services.

 

The advised time and date for the information stand is 11.30am – 12.30 on Monday 25th August. The representative from QADA will be present for this session to provide information and advice to residents of the Surat community.

 

This group is a not for profit, non government organisation and from the look of the information provided, relies on donations to conduct their services. The QADA has also requested support in advertising the visit through Council channels. 

 

In the absence of a policy regarding who may use Council facilities to promote their services, we request the guidance of Council.  

Consultation (internal/external):

Edward Sims – Manager Economic and Community Development

Surat Library Staff

Debbie Lewis – QLD Aged and Disability Advocacy

 

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(c) To provide an advocacy role for the provision of health services and facilities as required so as to address the needs of residents in the region.

Supporting Documentation:

1View

QADA Community Session - Information Stand - Surat Library

D14/43172

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

QADA Community Session - Information Stand - Surat Library

 




     


Maranoa Regional Council

    

General Meeting -  25 June 2014

Status Report

Meeting: General  25 June 2014

Date: 7 May 2014

Item Number: 19.1

File Number: D14/31743

 

Subject Heading:                     Post Event Report for Volunteers Week

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

 

Executive Summary: 

A Post Event Report on the 2014 Volunteer Week Celebrations held the week of May 12th-18th across the Maranoa (events in Roma, Injune, Bymount, Surat, Teelba, Mitchell, Amby, Wallumbilla and Yuleba).

 

 

Officer’s Recommendation: 

That Council receives and notes the Officer’s Report as presented.

 

Body of Report:

A series of events were held across the Maranoa Region during the nationally celebrated Volunteers Week from 12-18 May 2014.

 

Volunteers are a very special breed.

They're not afraid to step in when they see the need.

They're always willing to lend a hand,

To lift someone up who's sinking in quicksand.

They always have something encouraging to say,

And they manage to say it in the kindest way.

They share their skills, talents and time.

And in return, they don't ask for a dime.

So the next time you meet with some volunteers, Shake their hands, and let them know you're happy they're here.

 

“A volunteer doesn't get paid because they’re worthless; they don't get paid because they’re priceless!”

 

Maranoa Regional Council’s Local Development Officers organised and presided at the events.  All activities and events throughout the Maranoa Region were well attended, with 190 volunteers involved.

 

The Economic and Community Development team organised events across the Maranoa annually for National Volunteers Week.  This year it was decided to include not only the major regional centre but a number of smaller towns. The events were mostly morning and afternoon teas with professional caterers, with the exception of Bymount who had an evening BBQ.

To say thank you to the volunteers it was decided to give out $5 vouchers per person, for local businesses in each town.  These were:

 

Mitchell Bakery

Injune Café on Second

Wagon Wheel Café, Surat

Monty’s Roadside Café, Teelba

Yuleba General Store

Calico Cottage, Wallumbilla

Big Rig Café, Roma

 

Volunteer Week Celebrations:

 

Injune & District                                                                     Attendance: 20

Venue: Injune Bowls Club                                                    Date: 13.5.14 10 am

Celebrations and activities: Country Morning Tea

 

Venue:  Bymount Community Centre                                 Attendance: 25

Celebration and activities:  BBQ catch up                       Date: 16.5.14 3pm

 

Mitchell & District                                                                  Attendance: 12

Venue: Mitchell Spa Deck                                                    Date: 15.5.14 9:30am

Celebrations and activities: High Tea

 

Venue:  Amby Hall                                                                 Attendance: 6

Celebration and activities:  High Tea                                Date: 15.5.14 1:30pm

 

Roma & District                                                                      Attendance: 50

Venue:  Big Rig Café                                                             Date: 16.5.14 10am

Celebrations and activities: High Tea

 

Surat & District                                                                       Attendance: 50

Venue: Riverside Parklands                                                 Date: 16.5.14 10am

Celebrations and activities: High Tea

 

Venue:  Teelba Gun Club                                                     Attendance: 10

Celebration and activities:  High Tea                                Date: 16.5.14 2pm

 

Yuleba & District                                                                    Attendance: 7

Venue:  Yuleba Memorial Hall                                             Time: 15.5.14 11am

Celebrations and activities: High Tea

 

Venue:  Wallumbilla Memorial Hall                                     Attendance: 30

Celebration and activities:  High Tea                                Date: 15.5.14 2:45pm

 

Tourism Volunteers Regional Familiarisation Tour

 

Council staff hosted 36 Volunteers from each of the region’s Visitor Information Centre’s (VIC) on a tour of Roma, Wallumbilla, Yuleba and Surat via the Cobb and Co Way.
While it is a requirement of TEQ’s VIC accreditation for volunteers to be taken on at least one tour per year, these activities also provide an opportunity to treat and thank volunteers for their valued contribution in our information centres.

 

The regional tour was a great opportunity for volunteers to meet other volunteers from throughout the region and to also become familiar with tourist sites. In each of the towns, a local community member was invited to present to the volunteers and to guide them around their local district. Tour guides included:

 

§ Peter Keegan – Roma and surrounds

§ Margaret Cormack and Errol Lingard – Calico Cottage Heritage Complex, Wallumbilla and surrounds

§ Karen Hibbs, Paul and Beryl Masson – Yuleba, Judds Lagoon and Cobb and Co Way.

§ Greg Richardson, Doug McLeod and Cr Wendy Newman – Surat Riverside Parklands, Surat Segway Safari’s and Surat local area.

 

Feedback from those who took part in the tour was positive. Volunteers felt that the tour was a ‘treat’ and a relaxing day for them. Many also suggested that it was a great experience to have local’s guide them throughout the region and to provide such in depth information which will prove useful in the region’s Visitor Information Centres.

 

Marketing of Event Programs:

Event programs were communicated through the region via print media editorial, advertising and a range of additional marketing initiatives including:

§ Editorial Coverage through local media

§ Bottle Tree Bulletin Community Newsletter

§ Posters on noticeboards

§ Radio Advertising

§ Newspaper Advertising

§ On-air Radio Interview with Mayor

§ Facebook Page

§ Council Website

§ Council Messages on Hold

§ Emails to Community Contact Lists

Feedback:

This is an absolute treat and really makes us feel special

Suggestions for consideration in 2015:

·    A lovely gesture but do volunteers expect this?  A lot of individual contact was required to ensure events had good attendance for the efforts from Council staff. A lot of responses were “I don’t do it for a morning tea; I just want to lend a hand”. Can the Volunteers Week budget be moved to Council Community Grants, so therefore the clubs or organisations that the volunteers work for, have an opportunity to get something tangible to make their volunteering easier, eg use their own resources less and purchase more club equipment?

·    Showcase an organisation from each area every year? Meet the members, do a display on the organisation (year in review, photo slideshow). Choose an organisation who has a five year plan or some formalized future planning for where their organisation is heading, funding secured throughout the year, use a shining example?

·    Not all fun filled, but have some educational elements, with training or volunteer education to build their capacity to continue doing what they do best?

Consultation (internal/external):

Council’s Local Development Officers – Mitchell, Injune, Roma, Yuleba/Wallumbilla, and Surat

Acting Coordinator Local Development and Council Events

Coordinator – Tourism

Tourism Officers

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

<provide detail and dollar value>

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development

Robert Hayward, Director - Development, Facilities & Environmental Services   


Maranoa Regional Council

    

General Meeting -  25 June 2014

Councillor Report

Meeting: General  25 June 2014

Date: 22 May 2014

Item Number: 20.1

File Number: D14/35782

 

SUBJECT HEADING:                     Roma Saleyards Advisory Committee Recommendation

Classification:                                   Open Access 

Author & Councillor’s Title:          Cr Scott Wason

 

Councillor’s Recommendation:

That Council:

 

1.   Endorse the Committee’s recommendation to adopt the standards  with respect to density policy as contained within the attached report,  and approved under  the requirements of NSQA & EU;

 

2.   Update the Pen Density Manual to reflect these changes.

 

 

Background:

The Roma Saleyards had a National Saleyards Quality Assurance (NSQA) audit undertaken on 14 January 2014, relating to the stocking density in selling pens when compared to the Code of Practice for the Welfare of Animals in Saleyards.

 

The study recommendations have since been adopted by the Department of Primary Industries and Australian Livestock & Property Agents Association(ALPA).  The Roma Saleyards currently operates with the maximum allowable pen density of 16 head of cattle as recommended by the study.

 

The audit report was presented to the Roma Saleyards Advisory Committee at their meeting held on 1 May 2014.  The committee have in turn recommended that Council formally adopt the current pen density policy as approved by the requirements of NSQA & Economic Union (EU), and that the Pen Density Manual Updated to formally reflect this change. 

 

The report into adopting a standard for stocking densities in selling pens is attached for Council’s review.

 

Consultation:

Roma Saleyards Advisory Committee Members

Manager – Saleyards

Cr. Scott Wason

Policy Implications:

Update to the Pen Density Policy

Financial Resource Implications:

Nil

 

Supporting Documentation:

1View

Adopting a Standard for Stocking Densities in Selling Pens

d14/42930

 

  


Attachment 1

Adopting a Standard for Stocking Densities in Selling Pens

 








Maranoa Regional Council

    

General Meeting -  25 June 2014

Councillor Report

Meeting: General  25 June 2014

Date: 19 June 2014

Item Number: 20.2

File Number: D14/42948

 

SUBJECT HEADING:                     Hard Stand Parking Area - Roma Saleyards

Classification:                                   Open Access 

Author & Councillor’s Title:          Cr Scott Wason

 

Councillor’s Recommendation:

That Council:

 

1.   Consider the identified location for potential positioning of a hard stand parking area;

2.   Further investigate the associated cost of works;

3.   Further investigate potential funding opportunities both externally and internally;

4.   Be provided a further report once investigations have been undertaken.

 

 

Background:

A number of concerns have been raised over a lengthy period of time with respect to non-livestock trucks congesting the hard stand parking and unloading areas at the Roma Saleyards.  At present there is limited space for non-livestock parking.

An inspection of the Saleyards parking area was undertaken, and an open area North West of the canteen was identified as a potential suitable parking area.   This area will not interfere with future plans for further development of the Roma Saleyards, and could eventually be incorporated in any future truck stop development.

It is recommended that Council consider the option of gravelling the area identified in the attached map for this purpose, and installing the appropriate signage.

Consultation:

Director – Corporate, Community & Commercial Services – Sharon Frank

Manager – Saleyards – Terry Hyland

Policy Implications:

Nil

Financial Resource Implications:

Construction costs and funding options to be further investigated, as proposed works have not been included in the 2013/14 financial year budget or draft budget for next year.

 

Supporting Documentation:

1View

Map of suggested parking area

d14/42926

   


Attachment 1

Map of suggested parking area