Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 25 September 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 20 September 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on September 25, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  25 September 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  11 September 2013............................................................................................. 5

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      2013 Christmas Closure of Administration Centres (including all Libraries, Surat Child Care Centre and the Neighbourhood Centre)................................ 30

Prepared by:      Donald  Wells, Manager - Human Resources

10.2      Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery 33

Prepared by:      Dale Waldron, Manager - Administration

Attachment :       RE: Roma Cemetery - Grave of Edgar John Wilson & Betty Isobel Wilson....................................................................................... 35

10.3      Council Initiated Advisory Committee Meeting Minutes......................... 37

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Attachment 1:     Confirmed Roma CBD Advisory Committee Meeting Minutes - 02.07.13................................................................................... 39

Attachment 2:     Confirmed Airport Advisory Committee Minutes - 07.08.13 44

Attachment 3:     Confirmed Roma Saleyards Advisory Committee Meeting Minutes - 29.07.13................................................................................... 50

Attachment 4:     Confirmed Roma CBD Advisory Committee Meeting Minutes - 27.08.13................................................................................... 53

10.4      Financial Management Report for the Period Ending 18 September 2013    57

Prepared by:      Claire Alexander, Specialist - Strategic finance

10.5      Write-Off / Write-On Action arising out Council's Stocktake of Stores Inventory     60

Prepared by:      Alan Marchant, Manager - Financial Operations

Attachment :       Attachment A- Summary of Store Inventory  Write-Ons/Offs as at 30thJune 2013......................................................................... 63

 

11          Community & Commercial Services

 

12          Infrastructure Services

12.1      Mitchell and Amby Flood Mitigation Studies, Stages 2 & 3.................... 64

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

12.2      Re: Request for Dust Seal - Pinelands Lane............................................. 66

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Customer Request - Jason Currie - 112 Pinelands Lane Mitchell - request for bitumen on road outside house 30 August 2013 - received 4 Sept 2013............................................................................. 69

Attachment 2:     Acknowledgement Letter to Jason Currie Re Request for bitumen seal, Pinelands Lane.............................................................. 70

12.3      Naming of Unamed Road............................................................................... 71

Prepared by:      Kim Edwards, Technical Officer - GIS/CAD

Attachment :       Map of Unnamed Road Off Swans Road to be Named...... 73

12.4      Footpath Request - Caroline St, Mitchell.................................................... 74

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Footpath Request - Caroline St, Mitchell and Response Letter 2009     77

Attachment 2:     Acknowledgement Letter to Graham Allen Re Request for footpath, Caroline St, Mitchell................................................................ 79

 

13          Development, Facilities & Environmental Services

13.1      Rename Injune Building.................................................................................. 80

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :       Injune Youth Group Building Request for Change of Name 82

13.2      Council Controlled Land Clean Up.............................................................. 83

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.2        Aboriginal Family Violence Legal Service Tender

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Request for Council to waive application fees associated with resolving unapproved building

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275) (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

20          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 11 September 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Lauren Owen Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services - Tony Klein, (Acting) Director Infrastructure Services - Michael Parker, Director Development, Facilities & Environmental Services - Rob Hayward.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.06am.   The Mayor opened the meeting by acknowledging the Councillors’ attendance at the Citizenship ceremony and congratulated the participants on becoming new citizens.

 

APOLOGIES   

 

Resolution No. GM/09.2013/01

Moved Cr Wason                                                          Seconded Cr Price

 

That apologies be received and leave of absence granted for Cr. O’Neil for this meeting.

 

CARRIED                                                                                                                      7/0

 

Confirmation of Minutes

 

Resolution No. GM/09.2013/02

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (15-28.08.13) held on 28 August 2013 be confirmed as amended below:

 

Item Number:  12.2

 

Amend .......

 

Page 11, ‘S’ for SUBJECT is missing.

 

CARRIED                                                                                                                      7/0

 

Cr. Flynn entered the chambers at 9.11am.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/39836

Subject Heading:                          Annual Valuation Consultation for the Maranoa Region

Location:                                          N/a

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the Department of Natural Resources and Mines seeking Council’s opinion on whether a valuation was required for the Maranoa region to be effective from 30 June 2014.

 

Resolution No. GM/09.2013/03

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council advise the Department of Natural Resources and Mines that Council’s opinion is that a valuation is not required, due to there being no dramatic changes in land sale prices.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   10.2

File Number: D13/40022

Subject Heading:                          Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic finance

Executive Summary: 

Council adopted the Schedule of Fees & Commercial Charges on 31 July 2013.

 

Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial charges under section 262 (3) (c) of the Local Government Act 2009.

 

This report proposed to amend the travel map as per Attachment 1 and requested that Council approve a starting date of 1 October for staff to apply the 2013/14 gas usage fees & charges.

 

Resolution No. GM/09.2013/04

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council:

 

  1. Approve the revised travel map as per Attachment 1.

 

  1. Approve that the gas fees and charges relating to usage as outlined in the Schedule of Fees & Commercial Charges 2013/14 to apply from 1 October 2013.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic finance

 

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/39042

Subject Heading:                          Seniors Week 2013 Post Event Report

Author and Officer’s Title:                Nicola Gear, Maranoa Community Coordinator Surat

Executive Summary: 

Post event report on the 2013 Seniors Week Events held across the Maranoa region.

 

Discussion:

Cr Price congratulated Council staff involved in organising Seniors Week events throughout the region.

 

Resolution No. GM/09.2013/05

Moved Cr Price                                                             Seconded Cr Flynn  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      8/0

 

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/35462

Subject Heading:                          Gravel Upgrade - Glen Arden Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a request for Glen Arden Road to be upgraded to gravel standard.

 

Discussion:

Council discussed the circumstances for projects where there is a maintenance requirement in addition to the longer term capital funding considerations.

 

Resolution No. GM/09.2013/06

Moved Cr Price                                                             Seconded Cr Wason  

That:

 

  1. Council consider this request in future budget deliberations.

 

  1. Immediate actions taken or planned for maintenance purposes be included in future reports where budget deliberations are being recommended.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.2

File Number: D13/37410

Subject Heading:                          Request for Bitumen Seal on Creek Street, Roma

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a request to upgrade Creek Street, Roma, to bitumen seal standard.

 

Resolution No. GM/09.2013/07

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council consider this request in future budget deliberations

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.3

File Number: D13/37427

Subject Heading:                          Request for Bitumen Seal - Cook Street, Yuleba

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a request to upgrade 150m of Cook Street, Yuleba, to bitumen seal standard.

 

Resolution No. GM/09.2013/08

Moved Cr Price                                                             Seconded Cr Chambers  

That Council consider this request in future budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.4

File Number: D13/38738

Subject Heading:                          Amby North Flood Recording Station

Location:                                          Amby North

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council submitted a funding submission for the installation of a flood monitoring/recording station at Amby North, in line with the recommendation contained in the Amby Flood Model Calibration Report prepared by BMT WBM.

 

The project cost is estimated at $69,000, for which a subsidy of $41,400 has been offered.

 

Discussion:

Council discussed the proposed location of the flood recording station and the possibility of negotiating with state government to place the station in a different position.

 

Resolution No. GM/09.2013/09

Moved Cr Denton                                                          Seconded Cr Wason  

That Council accept the subsidy offer from the state government of $41,400 towards the estimated cost of the installation of a flood monitoring station at Amby, and allocate the balance funding of $27,600 from the budget allocation of $100,000 for Amby/Mitchell Flood Mitigation Study, with further negotiations to take place regarding the location of the flood monitoring system, with the results to be reported back to Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   12.5

File Number: D13/38853

Subject Heading:                          Eulorel Road Closure and Provision of Alternative Access

Location:                                          Unnamed Road Reserve off Maranoa Road

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council at previous meetings considered the implications of the closure of the off-alignment Eulorel Road by the land owner.  The closure cut off formed access to the property “Borah”.

 

Alternatives have been considered, in particular a road reserve adjacent to Lot 7 on EG228 (Option 1), and a road reserve area separating Lot 12 on EG140 and Lot 1 on EG228.

 

At its meeting on 10 July, 2013, Council resolved not to proceed with a resolution of 23 January, 2013, which was to open Option 1 as road at the cost of AA Company.

 

The Alternative Option 2 was to be investigated by Council, as it was a better area for road construction, with reduced flooding problems, and it also provided access to Lot 38 on EG38 which presently gained access through a neighbouring property.

 

Discussion:

 

The Chief Executive Officer briefed Council on the advice provided to the other party to the negotiations that this is a preliminary report to seek Council’s thoughts.

 

Resolution No. GM/09.2013/10

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council provide in principle support to proceed with negotiations noting the Alternative Option 2, in relation to providing access to the owner of Lot 10 on C0635 and Lot 38 on EG38, but that the other party be offered the opportunity to provide feedback in writing and/or through attendance at a Council workshop to speak directly with Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/35719

Subject Heading:                          Relinquishment of Lease - Mitchell Scout Hut

Location:                                          Lot 1 on M15136

Applicant:                                         Scouts Queensland

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council was advised by Scouts Queensland that the Mitchell Scout Group hasn’t been functioning for a period of time and that Scouts Queensland wish to relinquish their arrangement with Council over part of Lot 1 on M15136 being the Mitchell Scout Hut and outbuildings in Louisa Street Mitchell.  Scouts Queensland has no further interest in the buildings located on the land.

 

Resolution No. GM/09.2013/11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council:

 

  1. Acknowledge the notification from Scouts Queensland that the Mitchell Scout Group is no longer operational and agree to Scouts Queensland relinquishing their use of part of Lot 1 on M15136.

 

  1. Agree that Scouts Queensland can leave in-situ existing buildings located on the land.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager-Facilities

 

 

 

Item Number:                                   13.2

File Number: D13/38972

Subject Heading:                          Material Change of Use - "Motel" (26 Units & Manager's Residence) (File 2012/18398)

Location:                                          17 - 19 Bowen Street, Roma (Lot 1 and Lot 2 on RP77270)

Applicant:                                         Bryant Property Group Pty Ltd C/- Murray & Associates (Qld) Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: The application sought approval for a Material Change of Use “Motel” (26 Units and Manager’s Residence) on land at 17 - 19 Bowen Street, Roma QLD 4455, described as Lot 1 and Lot 2 on RP77270.  

 

The proposed development is generally consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.  No submissions were received during the public notification period (24 May 2013 - 18 June 2013).

 

Resolution No. GM/09.2013/12

Moved Cr Newman                                                       Seconded Cr Schefe  

 

That Council approve the application for a Material Change of Use “Motel” (26 Units and Manager’s Residence) on land at 17-19 Bowen Street, Roma QLD 4455 and described as Lot 1 and Lot 2 on RP77270, subject to the following conditions:

 

Preamble

 

a)    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.     Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.     The development is to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

Plan/Document number

Plan/Document name

Date

132062 TP01 Issue P4

Site Plan

04/2013

132062 TP02 Issue P4

Floor Plan

04/2013

132062 TP03 Issue P4

Elevations

04/2013

132062 TP04 Issue P4

Vehicle Paths

04/2013

279 1213 L001 Issue A

Landscape Documentation Package General Notes

30/10/2012

279 1213 L101 Issue A

Landscape Documentation Package Landscape Plan

30/10/2012

279 1213 L201 Issue A

Landscape Documentation Package Landscape Details

30/10/2012

132062 Rev B

Conceptual Stormwater Management Report

29/04/2013

6638R01V01

MP 4.4 Traffic Noise Assessment

21/01/2013

CMDG-R-042 Rev C

‘Commercial Driveway Slab Type A – Two Way Access’

07/2013

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines (CMDG) - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG – D12

Capricorn Municipal Development Guidelines – Sewerage  Reticulation Design D12 Design Guidelines

09/2007

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.  

 

Amenity

 

9.    To achieve compliance against amenity provisions in the planning scheme, a modified motel design which incorporates the following elements is to be submitted to Council for approval:

a.  Covered carport on Gregory Street frontage is to be removed and a single car park and landscaping to be substituted

b.  At least 60% of internal car parks to be covered. This can encompass either or both fixed structures or sail-type covers

c.  Landscaping along the Bowen Street frontage both inside and external to the fencing

d.  Use of paint variations, material texture changes or other techniques to reduce the massing effect of buildings facing residential areas and the       Gregory Street frontage

e.  The development must incorporate noise attenuation measures as    detailed in the submitted Traffic Noise Assessment prepared by ASK Consulting Engineers and dated 21 January 2013 (reference no.             6638R01V01).

 

10.   The modified motel design is to be submitted for compliance assessment will be against the following elements of the planning scheme:

a.  Desired Environmental Outcomes of the planning scheme as a whole, Item (c)(f)

b.  For the overall outcomes sought for the Urban Area Code, Item (c)

c.  For the Urban Area Code: PCs 6, 29, 30, 32, 34, 35, 36, 39, 40, 41 and 43

d.  The request for compliance assessment must be made to the Maranoa Regional Council and the request must be made prior to the start of any      operational or building work on the site associated with the approved      development.

 

11.   No carports are to extend beyond the building elevations fronting Gregory Street or encroach within 3.4 metres setback from this boundary.

 

Latest versions

 

12.   Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

13.   Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

14.   Stormwater runoff is to be collected and discharged generally in accordance with the Conceptual Stormwater Management Plan prepared by Brandon & Associates dated April 2013 to the lawful point of discharge in Bowen Street and Gregory Street.

 

15.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

16.   Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage (peak discharge and duration for all events up to the 100 year Average Recurrence Interval (ARI)) of properties that are upstream, downstream or adjacent to the site.

 

17.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

18.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

 

Siteworks

 

19.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

20.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

21.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

22.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

23.   In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

Environmental

 

24.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services Provisions

 

25.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

26.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

 

27.   The development is to be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.   The development is to be connected to reticulated gas supply at no cost to Council.

 

29.   Telecommunications service connections must be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

30.   All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

31.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

32.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.   Vehicle access from Gregory Street to the development site is to be constructed in accordance with drawing CMDG-R-042 Rev C - Commercial Driveway Slab Type A – Two Way Access, dated 07/2011.

 

34.   Vehicle access to the site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

35.   Cars entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

36.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

37.   Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

38.   Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

39.   Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

40.   No on-street parking is permitted at the frontage of the development site at any time.

 

41.   Provide a total of 28 car parking spaces on the site, including two dedicated persons with disabilities (PWD) spaces, in accordance with the approved plans.

 

42.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

43.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Line Marking

 

44.   Signage and line marking to be in accordance with MUTCD requirements and AS/NZS 2890.1:1993 – Parking facilities Part 1: Off-street car parking.

 

45.   Pavement line marking is to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping and Fencing

 

46.   Site landscaping is to be provided adjacent to the property boundaries in generally accordance with the approved landscaping plan L101 Issue A “Landscape Plan” dated 30/10/12 and in compliance with conditions 9 and 10.

 

47.   Landscaped areas must comprise a mix of trees, shrubs and groundcovers.  Ground covers should fully cover vegetated areas within one year of planting.

 

48.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

49.   Site landscaping must be planted prior to commencement of the approved use.

 

50.   A 2.0 metre high screening fence is to be established along the northern and eastern boundaries of the site.  In the section of the eastern boundary fence from Bowen Street to 3.0 metres past the car park, the fencing is to meet the Department of Transport and Main Roads standards for a noise barrier as required along the Bowen Street frontage of the site.  The screening fence is to ensure that light from vehicle manoeuvring in the car park does not penetrate to the adjoining residential property.

 

51.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Rubbish Collection

 

52.   All bins shall be shielded from the view of travelling public and neighbours and located in the designated refuse enclosure.

 

53.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

54.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

55.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

56.   Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Advertising Signs

 

57.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

58.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

59.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

60.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

Use

 

61.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

62.   The developer is to notify Council upon commencement of the approved use.

 

Infrastructure Contributions

 

63.   An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $174,000-00 is payable to the Council (2013/14 financial year). The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

64.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

65.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   13.3

File Number: D13/39997

Subject Heading:                          Interest in Purchasing Council Land in Wallumbilla

Location:                                          Lot 12 on W40914

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council received interest in purchasing vacant land at 38 Hill Street Wallumbilla being Lot 12 on W40914.   Council’s direction was sought as to the disposal of this land. If sold the land would be subject to normal building and planning requirements.

 

Resolution No. GM/09.2013/13

Moved Cr Wason                                                          Seconded Cr Flynn  

That Council offer for sale by tender Lot 12 on W40914 located at 38 Hill Street Wallumbilla.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.4

File Number: D13/40002

Subject Heading:                          Proposed Retention of Public Toilets

Location:                                          Arthur Street Roma

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

In accordance with Council’s Operational Plan 2013/14, Council is in the process of planning and calling for tenders to construct a new public toilet block in the car park in Arthur Street Roma. 

 

The Roma CBD Advisory Committee asked Council to reconsider its plans to demolish the public toilets near the corner of McDowall and Arthur Streets Roma with the intention being for two sets of amenities to be available in this area. 

 

This report was originally presented to Council meeting on 14 August 2013 with the result being Council requesting more detailed costings.  These costings were been prepared and submitted for consideration. 

 

Council was requested to consider the Advisory Committee’s request. 

 

Discussion:

Council discussed at length the request made by the Roma CBD Advisory Committee, costs associated with refurbishment, upgrades to sewer mains and ongoing cleaning and maintenance.

 

Cr Schefe commented on additional car parks that would be gained in the CBD if demolition of the existing toilets was to take place.

 

Cr Flynn suggested that Council maintain the existing toilets, rather than building the new amenities and expressed concern in regards to the position of the new toilets.

 

Cr Price commented on the community’s immediate need for accessible toilets adjacent to the CBD, which are currently not provided.

 

Resolution No. GM/09.2013/14

Moved Cr Price                                                             Seconded Cr Schefe  

That Council proceed with its plans to construct new public amenities in the Arthur Street car park and upon completion, make plans to demolish the existing amenities near the corner of McDowall and Arthur Streets, Roma.

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.5

File Number: D13/40006

Subject Heading:                          Request for Meeting and Storage Space

Location:                                          Lot 1 on M15136

Applicant:                                         Rotary Club of Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

The Rotary Club of Mitchell expressed interest in entering an arrangement with Council to use the hall, shed and associated buildings located on Lot 1 on M15136 in Mitchell.  These buildings have been recently relinquished by Scouts Australia.  The Rotary Club of Mitchell proposes to use the buildings as a meeting place and for storage for their equipment.

 

Resolution No. GM/09.2013/15

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council enter a user agreement with the Rotary Club of Mitchell for use of the buildings located on Lot 1 on M15136 for a period of five (5) years with the Rotary Club of Mitchell to be responsible for electricity connection and use, contents insurance and maintenance of the building.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.6

File Number: D13/40035

Subject Heading:                          Council Controlled Lands Clean Up

Location:                                          Wallumbilla

Applicant:                                         N/a

Author and Officer’s Title:                Vincent (Vince) Stephens, Environmental Health Officer

Executive Summary: 

Council has received a number of complaints from customers in reference to the visual status and lack of public access to stock route land located on the southern side of Hill Street, Wallumbilla, between rural and urban allotments.

 

Resolution No. GM/09.2013/16

Moved Cr Newman                                                       Seconded Cr Denton  

 

That Council endorse actions stated Part 5 Enforcement, of Local Law No.1 (Administration) 2011, for the clean-up of the stock route land located from Houston’s Road west to Hill Street in Wallumbilla, at a cost of approximately six thousand dollars ($6,000) to Council should Item 3 be required to occur.

 

3.     Should the items still remain on the stock route at the end of the Compliance Notice timeframe, Council may seize, (dismantle if necessary) and impound the materials.

 

And;

 

Set the prescribed fee for the implementation of the clean up process for the section of stock route from Houston’s Road west to Hill Street, Wallumbilla at six thousand dollars ($6,000).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Environmental Health Officer

 

 

 

Item Number:                                   13.7

File Number: D13/40052

Subject Heading:                          Maranoa Regional Council Registered Trademark Database

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

 Executive Summary: 

At its General meeting held on 14 August 2013 Council requested a report identifying all Registered Trademarks held by Council.

 

Discussion:

Cr Denton advised that although cancelled, the ‘Injune Gateway to the Carnarvons’ trademark was still being used.  Cr. Denton enquired on the process for reinstating the trademark.  Council’s Director – Development, Facilities & Environmental Services advised he would investigate the matter and report back to Council.

 

Cr Price enquired on the number of ‘Bush Stock’ logos. The CEO advised that at the last meeting, Councillors decided to cancel this trademark.  Councillors advised that they were still happy for this to occur.  Cr Price enquired if there were two separate trademarks, would it be possible to retain one.

 

Cr Chambers enquired on the renewal date of 2011 for the ‘Big Rig Australia’s Living History’ trademark.  Council’s Director – Development, Facilities & Environmental Services advised that he would follow up on the matter.

 

Resolution No. GM/09.2013/17

Moved Cr Price                                                             Seconded Cr Flynn  

That Council receive the Officer’s Report, as presented, and report back to Council on the matters raised for further enquiry.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

  

Councillor Business

 

Item Number:                                   22.1

File Number: D13/39644

Subject Heading:                          Request for Humane Population Reduction & Control of Macropods in Maranoa Region

Location:                                          South Western area of the Maranoa Region

Applicant:                                         N/a

Author and Councillor’s Title:           Cr. Jan Chambers

Councillor’s Recommendation:

That Council request that the State Government:

1.   Undertake an immediate humane population reduction of macropods in the south western area of Maranoa Regional Council - from the Wild Dog Barrier fence in the north, south to the region’s southern boundary and west of the Mitchell /St George Road to the western boundary. Further that this population reduction be funded by the State Government through the employment of registered harvesters – with these numbers not to be taken off the quota.

 

2.   Declare an amnesty for all landholders in the Maranoa Region, so that they, whilst drought declared, are allowed to humanely reduce and control macropods on their own properties.

 

3.   Undertake a review of all macropod harvesting policies.

 

Discussion:

Cr Chambers provided an overview of the report, advising that it was required due to landholders experiencing difficulties due to drought and large numbers of macropods.

 

Resolution No. GM/09.2013/18

Moved Cr Chambers                                                     Seconded Cr Wason  

That Council request that the State Government:

 

1.   Undertake an immediate humane population reduction of macropods in the south western area of Maranoa Regional Council - from the Wild Dog Barrier fence in the north, south to the region’s southern boundary and west of the Mitchell /St George Road to the western boundary. Further that this population reduction be funded by the State Government through the employment of registered harvesters – with these numbers not to be taken off the quota.

 

2.   Declare an amnesty for all landholders in the Maranoa region, so that they, whilst drought declared, are allowed to humanely reduce and control macropods on their own properties.

 

3.   Undertake a review of all macropod harvesting policies.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   22.2

File Number: D13/40773

Subject Heading:                          Request for Support - RSL Western District Branch Inc. Congress

Author and Councillor’s Title:           Cr. Robert Loughnan

Councillor’s Recommendation:

That Council considers the level of financial support it would like to provide, in response to the request received from the RSL Western District Branch Inc. in hosting the District Congress being held in Roma on 28 February – 1 March 2014.

 

Discussion:

Cr Denton suggested nominating a maximum budget of $3,000 for the event and commented on the RSL being a worthy recipient of Council’s support.

 

Resolution No. GM/09.2013/19

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council support the request received from the RSL Western District Branch Inc. in hosting a Meet & Greet function at the District Congress being held in Roma on 28 February – 1 March 2014, to a maximum amount of $3,000, for catering purposes (no alcohol).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Support Officer – Office of the Mayor

 

 

 

Late Items

 

Item Number:                                   L.1

File Number: D13/35219

Subject Heading:                          Endorsement of Draft Bassett Park Master Plan

Author and Officer’s Title:                Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

The Draft Bassett Park Master Plan is complete and is available for public comment before formal adoption of the final documents by Council.

 

Discussion:

Council’s Coordinator – Sport & Recreation advised that the plans presented to Council within the report would undergo minor changes, with the amended plans to be available by the end of the week and a public information session was scheduled for Wednesday, 2 October 2013.

 

Cr Flynn commented on the draft plans and that they should be well received by the local community.

 

Resolution No. GM/09.2013/20

Moved Cr Flynn                                                            Seconded Cr Price  

That Council authorise opening the Bassett Park draft plans and report for public comment from 23 September – 11 October 2013, with the opportunity for Maranoa residents (including members of local sporting groups) to offer feedback if desired, subject to the revised changes being made as identified at the Councillor Workshop of 4 September 2013.

 

And;

 

That copies be provided to the region’s state and federal members.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                   L.2

File Number: D13/41216

Subject Heading:                          Representation on the South West Regional Road Group

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

The South West Regional Road Group (SWRRG) is an alliance of Councils working together to improve road safety across western Queensland through the sharing of resources, knowledge and funding opportunities.

 

 

Resolution No. GM/09.2013/21

Moved Cr Price                                                             Seconded Cr Wason  

That Cr. Ree Price be Council’s nominated delegate (with the Mayor being the reserve delegate) on the South West Regional Road Group, with appropriate officer participation as part of the SWRRG Technical Committee.

 

And;

 

That the Draft Community Engagement Framework be updated to reflect this inclusion. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   L.3

File Number: D13/41496

Subject Heading:                          Funding application for Local Government Capacity Building Program

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Council is eligible to apply for funding under the Improving Financial Management and Sustainability Scheme (IFMSS), released by the Department of Local Government, Community Recovery and Resilience. 

 

Resolution No. GM/09.2013/22

Moved Cr Flynn                                                            Seconded Cr Chambers  

That Council submit an application for Asset Management and Condition Assessment of the Maranoa Regional Council Transport Network under the Improving Financial Management and Sustainability Scheme (IFMSS).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

  

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting at 10.17am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 1.31pm.

 

 

CONFIDENTIAL items

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/09.2013/23

Moved Cr Wason                                                          Seconded Cr Flynn  

That Council close the meeting to the public at 1.32pm, for discussion of the tabled and additional four (late) confidential items and a presentation regarding the Roma Saleyards Master Plan.

 

CARRIED                                                                                                                      8/0

 

Cr. Wason left the chambers at 02:12 pm taking no further part in the debate or discussion.

 

Cr. Newman left the chambers at 03:10 pm.

 

Cr. Newman entered the chambers at 03:15 pm.

 

Cr. Loughnan left the chambers at 03:30 pm.

 

Cr. Loughnan entered the chambers at 03:42 pm.

 

Cr. Loughnan left the chambers at 04:10 pm.

 

Cr. Denton left the chambers at 04:12 pm.

 

Cr. Loughnan entered the chambers at 04:13 pm.

 

Cr. Denton entered the chambers at 04:14 pm.

 

Resolution No. GM/09.2013/24

Moved Cr Flynn                                                            Seconded Cr Denton  

That Council open the meeting to the public at 4.27pm.

 

CARRIED                                                                                                                      7/0

 

 

Item Number:                                   C.1

File Number: D13/37908

Subject Heading:                          Request for Discount to be Granted

Location:                                          Assessment Numbers 12012357 and 13003678

Applicant:                                         L & B Hindle

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the applicants requesting discount be granted although payment was received by post after the close of discount.

 

Resolution No. GM/09.2013/25

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council does not grant the discount on this occasion as it states in the Rates Information Pamphlet that cheques must be received by Council on or before the due date. 

 

Further, that the ratepayer be advised that Council provides a number of payment methods including payment at any Post Office or by phone, which eliminate the risk of any postal delays.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Rates

 

  

Item Number:                                   C.2

File Number: D13/38008

Subject Heading:                          Request for Rates Concession

Location:                                          Assessment No. 12005880

Applicant:                                         MF Young

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the applicant requesting Council give consideration to waiving the full service charges from her rates and instead only charge the vacant service charges.

 

Resolution No. GM/09.2013/26

Moved Cr Chambers                                                     Seconded Cr Flynn  

That Council not accommodate the request for a concession under section 120 (1)(c) of the Local Government Regulation 2012 as the property is not the principal place of residence and ownership is discretionary.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.3

File Number: D13/39739

Subject Heading:                          Roma Flood Mitigation - Stage 1

Location:                                          Parts of Stage 1 Levee Construction

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

During the planning for the final alignment of the Stage 1 Levee – Roma Flood Mitigation, Ergon Energy was consulted about the possible impact on their assets in Roma.

 

Subsequent inspection revealed significant work and a quote is to hand for the relocation work involved.

 

Resolution No. GM/09.2013/27

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council accept the quote from Ergon Energy for $181,489.09 (exclusive of GST) for relocation works associated with Stage 1 levee construction.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 


 

Item Number:                                   C.4

File Number: D13/40820

Subject Heading:                          Purchase of Roma Commercial Land

Location:                                          Roma

Applicant:                                         N/a

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Council provided an allocation of funds within its budget with a view to purchasing parcels of commercial land in the Roma CBD to aggregate the blocks.    The report provides the results of negotiations to date on one of the parcels of land and seeks Council approval to sign the contract.

 

Resolution No. GM/09.2013/28

Moved Cr Flynn                                                            Seconded Cr Newman  

That Council authorise the Chief Executive Officer to sign a contract for the land identified within the Officer’s Report for the negotiated amount.

 

And;

 

That the budgeted loan be increased to incorporate stamp duty and legal fees.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Community & Commercial Services

 

 

Item Number:                                   LC.1

File Number: D13/40011

Subject Heading:                          Supply Meat - Feral Animal Coordinated Baiting Campaign

Location:                                          Maranoa Region

Applicant:                                         Maranoa Regional Wild Dog Advisory Group

Author and Officer’s Title:                Director Development, Facilities & Environmental Services

Executive Summary: 

Maranoa Regional Council assists landholders in coordinating two feral animal baiting programs each annum by providing 40kg of meat to applicants per registered rate notice.  To ensure efficiency and effectiveness for the supply of meat, freight to Council depots and storage of meat during each campaign, Council has sought quotations from suppliers.

 

Resolution No. GM/09.2013/29

Moved Cr Chambers                                                     Seconded Cr   

That Council accept the recommendation of the Maranoa Region Wild Dog Management Advisory Committee for the supply, delivery and storage of meat for coordinated baiting campaigns with the recommendation being that the contract be awarded to Sunshine Gourmet Meats of Charleville at a rate of $3.00/kg of pig meat, and $3.05 per dog meat for the November coordinated campaign, with an option to supply during the April 2014 campaign.

 

MOTION LAPSED (NO SECONDER)



Resolution No. GM/09.2013/30

Moved Cr Newman                                                       Seconded Cr Denton

That the contract for the supply, delivery and storage of meat for coordinated baiting campaigns be awarded to Warroo Game Meats at a rate of $3.25/kg of meat for the November coordinated campaign, with an option to supply during the April 2014 campaign.

 

MOTION LOST                                                                                                               4/3

 

Council discussed the importance of supporting local business and the difference in quotes received.

 

Resolution No. GM/09.2013/31

Moved Cr Schefe                                                          Seconded Cr Chambers

That the contract for the supply, delivery and storage of meat for coordinated baiting campaigns be awarded to the following suppliers for the November coordinated campaign, with an option to supply during the April 2014 campaign.

 

Company

Quantity of Meat to be Supplied

Cost per Kilogram

Latimer

5,000kg

$2.75

Warroo Game Meats

5,000kg

$3.25

 

 CARRIED                                                                                                                     7/0

 

Responsible Officer

Director Development, Facilities & Environmental Services

 

 

Item Number:                                   LC.2

File Number: D13/41753

Subject Heading:                          Roma Flood Mitigation Project – Stage 1 – Access Deeds with Owners

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Council’s approval was requested for the Chief Executive Officer to sign the Access Deeds with Owners for the Roma Flood Mitigation Project – Stage 1.

 

Resolution No. GM/09.2013/32

Moved Cr Flynn                                                            Seconded Cr Newman  

That Council delegate authority under s 257 of the Local Government Act 2009 to the Chief Executive Officer to sign the Access Deeds with Owners for the Roma Flood Mitigation Project – Stage 1.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.3

File Number: D13/41798

Subject Heading:                          Roma Flood Mitigation Project - Stage 1 - Negotiations with Property Owners

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Additional clarification was sought on Council’s resolution of 14 August, which provided authority for the Mayor and Chief Executive Officer to commence negotiations for the purchase of three (3) adversely affected properties, as a result of Stage 1 of the levee construction.

 

Resolution No. GM/09.2013/33

Moved Cr Chambers                                                     Seconded Cr Flynn  

That Council extend Resolution No. GM/08.2013/27 to read as follows:

That Council resolves to delegate authority to the Mayor and CEO to negotiate a package to purchase the three (3) adversely affected properties, in accordance with valuations undertaken by Taylor Byrne, and having regard to the amount that would be payable under a resumption process, where the amount is of benefit to the property owners.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.4

File Number: D13/39982

Subject Heading:                          Council Purchase of Road Area for Glencoe Road Access to "Drysdale Ponds"

Location:                                          Glencoe Road, off Mitchell - St. George Road, through "Surprise" and "Glencoe" to "Drysdale Ponds"

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

At the 12 June 2013 meeting, Council accepted the terms and conditions in relation to the acquisition of the land occupied by the Glencoe Road in “Surprise”.

 

The Glencoe Road then continues through “Glencoe” to the boundary of “Drysdale Ponds”.

 

Discussion was held with the owners of “Glencoe” to acquire the land under the road.

 

The owners of “Glencoe” have requested that Council reimburse them for the road purchase at the same rate that Council purchased the land in “Surprise”.

 

Resolution No. GM/09.2013/34

Moved Cr Flynn                                                            Seconded Cr Chambers  

Given that Council has gone to significant lengths to resolve access issues for the parties in question, that they are the sole beneficiaries of action taken by Council to date and also noting the accrued value of works undertaken by Council to the benefit of the parties, that no further action or monetary considerations be undertaken and that the status quo remain.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Resolution No. GM/09.2013/35

Moved Cr Price                                                             Seconded Cr Chambers

 

Councillors wish to acknowledge the outstanding efforts of staff in the compilation and execution of the recently signed Infrastructure Agreement.  This Agreement is a ground breaking document which will enable Council, along with Origin Energy (APLNG), to move forward in a  more economical and cooperative effort in maintaining one of our most important assets, our rural road network, and for this we thank all concerned.

 

CARRIED                                                                                                                      7/0

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.48pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 25 September 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor                                                                           Date

 

 

    


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 10 September 2013

Item Number: 10.1

File Number: D13/41568

 

Subject Heading:                     2013 Christmas Closure of Administration Centres (including all Libraries, Surat Child Care Centre and the Neighbourhood Centre)

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Donald  Wells, Manager - Human Resources

 

Executive Summary: 

As a work-life balance initiative, for the previous five years Elected Members have resolved to close Maranoa Regional Council’s Administration Offices, Regional Libraries, Surat Child Care Centre and Neighbourhood Centre during the period between Christmas and New Year.

 

 

Officer’s Recommendation: 

That Council:

 

1.   Approve closure of Council’s Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, excluding essential services, for the Christmas/New Year break from end of business Monday, 23 December 2013 to Wednesday, 1 January 2014 inclusive;

 

2.   Authorise the Chief Executive Officer to communicate the Christmas/New Year closure to Council Employees, Rate Payers, Residents and Customers.

 

 

Body of Report:

 

Background:

For the previous five years as a work-life balance initiative Council has resolved to close Council’s Administration Offices, Regional Libraries, Surat Child Care Centre and the Neighborhood Centre over the Christmas period.

 

This report, given past practice, proposes for Elected Members to consider closing non-essential Council offices, libraries and other customer services areas for the Christmas and New Year period.

 

 

 

Report

In 2013 the Christmas period is a mid-week event, with Christmas Day on the Wednesday and Boxing Day on the Thursday.  New Years’ Day is also a mid-week event with 1 January 2014 being a Wednesday. 

 

This report, given past practice, proposes for Elected Members to consider closure of the Council offices, libraries and other customer services areas, excluding essential services for example HACC, for the Christmas and New Year period.

 

Given that Christmas and New Years are mid-week events, this proposal is to close from the ‘close of business’ Monday, 23 December 2013 and reopen for business on Thursday, 2 January 2014. As shown in the table below, the proposed Christmas/New Year closure period would consist of three (3) Statutory Holidays and four “closed for business” days.

 

 

 

 

 

 

 

 

 

 

 

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

 

 

22 Dec

23 Dec

24 Dec

25 Dec

26 Dec

27 Dec

28 Dec

 

 

Week-End

COUNCIL

COUNCIL

CHRISTMAS

BOXING

COUNCIL

Week-End

 

 

OPEN

CLOSED

DAY

DAY

CLOSED

 

 

 

 

 

 

 

 

 

 

 

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

 

 

29 Dec

30 Dec

31 Dec

01 Jan

02 Jan

03 Jan

04 Jan

 

 

Week-End

COUNCIL

COUNCIL

New Years

COUNCIL

COUNCIL

Week-End

 

 

CLOSED

CLOSED

DAY

OPEN

OPEN

 

 

 

 

 

 

 

 

 

 

 

The proposed closure would cover the Yuleba, Surat, Mitchell, Injune and Roma Offices, all Regional Libraries, Surat Child Care and non-essential HACC and Neighbourhood Centre Services. The proposed closure would not impact on essential social services that are required to remain operation, for example HACC services in Surat and Wallumbilla/Yuleba.

 

Communication of the closure to Council’s rate payers, customers and the general public, as minimum, should be via Public Notices placed in the Western Star, with a copy of the Public Notice, advising the closure dates, displayed at each of Council’s Customer Service Centres and Libraries. The ‘Notification of Closure’ should commence from Monday 1 December 2013.

 

The closure would also require communication to Council employees. It is proposed that communication to our staff occur, in the first instance, by an Internal Memo sent to Directors, Managers and Coordinators for discussion with staff at Team meetings; with further communication occurring by an emailed Internal Memo sent on Wednesday 9 October 2013 and as an attachment with employee payslips.

Consultation (internal/external):

Internal

Infrastructure Services – Director and Managers

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.2(a) To provide and develop contemporary and professional human resource practices and functions in an environment that promotes Equal Employment Opportunity principles and recognises all employees in a fair and respectful manner.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 12 September 2013

Item Number: 10.2

File Number: D13/42214

 

Subject Heading:                     Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery

Classification:                                  Open Access  

Name of Applicant:                         John and Jane Wilson

Location:                                           8 Burraway Court, Middle Ridge.   Q.   4350

Author & Officer’s Title:                 Dale Waldron, Manager - Administration

 

Executive Summary: 

Correspondence has been received from the Applicant requesting Council to contribute to the cost of repairs needed for Mrs Wilson’s parents grave site in the Roma Monumental Cemetery.

 

 

Officer’s Recommendation: 

That Council doesn’t contribute to the cost of repair as all due care and respect was taken when preparing the site for burial.

 

 

Body of Report:

Investigation has found that Council staff took all due care in opening this grave, with the concrete being cut by experienced staff, and the sandstone slabs were removed by hand. The concrete foundations did show signs of deterioration as the original monument was erected over 20 years ago.

 

Consultation with surrounding Councils (Western Downs and Central Highlands) on their methods in these cases has revealed that in these situations all responsibility for the grave monument is with the family of the deceased, and that while all care is taken, Council is not held responsible for any damage that may occur during the burial process.

 

Our Council staff must follow WH&S guidelines to ensure that shoring is in place when digging the grave,  however, this is extremely difficult in some instances as some monuments were placed many years ago (before WH & S legislation) and the room available for digging the second grave is often very limited.

Consultation (internal/external):

Julian McEwan – Manager Roads & Drainage North, Regional Parks and Gardens

Edward Scott – Coordinator Roads and Drainage Roma (Acting)

Western Downs Regional Council

Central Highlands Regional Council

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$2,880 - $5,270

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

RE: Roma Cemetery - Grave of Edgar John Wilson & Betty Isobel Wilson

D13/41230

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

RE: Roma Cemetery - Grave of Edgar John Wilson & Betty Isobel Wilson

 

From:Julie Reitano[EX:/O=ROMA REGIONAL COUNCIL/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=JULIE.REITANO]

To:'J Wilson '[SMTP:mmajw21@bigpond.com]

Received-Date:20130908

Received-Time:8:35:41 PM

Sent-Date:20130908

Sent-Time:8:35:40 PM

Subject:RE: Roma Cemetery - Grave of Edgar John Wilson & Betty Isobel Wilson

 

Dear John and Jane,

 

I am writing to confirm receipt of your e-mail, which has been brought to my attention.   I will have the matter investigated and a report prepared for Council's consideration.   Council meets twice per month.   If possible your letter and accompanying report will go to the 24 September meeting.   If there is any additional time required, we will be in contact.

 

Kind Regards,

Julie Reitano

CEO

 

 

 

 

 

 

> From:J Wilson[SMTP:mmajw21@bigpond.com] To:Maranoa Regional

> Council[SMTP:Maranoa.RegionalCouncil@maranoa.qld.gov.au

> Received-Date:20130826

> Received-Time:5:56:55 AM

> Sent-Date:20130826

> Sent-Time:5:58:19 AM

> Subject:Roma Cemetery - Grave of Edgar John Wilson & Betty Isobel

> Wilson Hello

> I have spoken with Dale Waldron this morning with regards to the 'lack

> of care' taken with my parents' grave

> When our father passed away in 1976, our mother Betty Isobel Wilson

> purchased a double plot in the Roma Cemetery.

> Dad's grave was completed and the foundations for her plot were also

> completed

> Mum made us very aware that all that had to be done was remove the

> sandstone slabs on the top, remove the soil, internment then replace

> the sandstone slabs and have her name placed on the headstone ...

> Our Mum passed away last year. When the grave was being prepared Vince

> Kearney (the stonemason who originally did the work on the grave who

> has retired and resides in Roma)went and 'oversaw' the preparation

> work for Mum s internment - he was very particular about the grave

> surrounds not being broken off just to expediate the digging of the

> grave - the grave surround was still in place when Mum was interred.

> We have left the grave to settle for twelve months and asked Ziegler

> Stonemasons to quote to complete the grave - they forwarded me two

> quotes and rang me - he indicated that the surround on Mum's grave had

> been removed

> - we have a choice of getting a new surround pinned to the Dad's grave

> at a cost of $2880 OR getting the complete grave redone at a cost of

> $5270 please refer to the quote attached)

> The Ziegler's stonemason indicated that the removal of these surrounds

> has only been occurring in recent times and that currently he has

> another family that is facing considerable additional costs to

> complete their family grave due to a similar action being taken.

> Dale Waldron from the Council indicated that the surrounds are

> sometimes damaged when a double plot is being prepared for the second

> internment - in relation to my parents' grave the damage was done when

> the grave was being filled not when it was being prepared.

> Dale has also advised that Council does not accept responsibility for

> damage done to double plots - I find this unacceptable - the Council

> employees (with the supervision of Vince Kearney) were able to prepare

> the grave for the internment without damaging the surround but when

> they were filling in of the grave the surround has been cut and removed.

> We wish for Council to consider a contribution to this repair - In

> view of the ground movement that Roma is known for we are looking at

> having to pay over double the amount whish should have been needed as

> pinning to the other grave leaves a weak spot which will let the

> memorial become unstable and disintegrate over time - we wish to

> complete our Mum's wishes of having a tidy and respectful memorial in her beloved hometown.

> We have attached copies of the photos for your perusal.

> We wait your response

> Regards

> John & Jane Wilson

Julie Reitano

Chief Executive Officer

 

Maranoa Regional Council

 

Cnr Bungil & Quintin Streets Roma QLD 4455 Postal Address: P.O Box 42 MITCHELL QLD 4465

P: 1300 007 662

D: (07) 4624 0602 M: (04) 1901 1658  F: (07) 4624 6990

 

Email: julie.reitano@maranoa.qld.gov.au

Web: www.maranoa.qld.gov.au 

 

The information contained in the above e-mail message or messages (which includes any attachments) is confidential and may be legally privileged.  It is intended only for the use of the person or entity to which it is addressed.  If you are not the addressee any form of disclosure, copying, modification, distribution or any action taken or omitted in reliance on the information is unauthorised.  Opinions contained in the message(s) do not necessarily reflect the opinions of the Maranoa Regional Council and its Agents.  If you received this communication in error, please notify the sender immediately and delete it from your computer system network.

ü Please consider the environment before printing this e-mail

 

 

 

 


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 16 September 2013

Item Number: 10.3

File Number: D13/42905

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of confirmed meeting minutes of each of the advisory committees that held meetings during the months of July/August 2013.

 

 

Officer’s Recommendation: 

That Council receive and note the confirmed minutes of the following Council initiated committee meetings:-

 

·    Roma CBD Advisory Committee (30/07/13)

·    Roma CBD Advisory Committee (27/08/13)

·    Airport Advisory Committee (07/08/13)

·    Roma Saleyards Advisory Committee (29/07/13)

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councillors on a monthly basis  to ensure Council is aware of committee items discussed,  and subsequent actions and recommendations put forward by each Council initiated Advisory Committee. 

 

The most recent confirmed minutes of each of the committees that have convened during the months of July/August are attached.

 

·    Roma CBD Advisory Committee (30/07/13)

·    Roma CBD Advisory Committee (27/08/13)

·    Airport Advisory Committee (07/08/13)

·    Roma Saleyards Advisory Committee (29/07/13)

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Confirmed Roma CBD Advisory Committee Meeting Minutes - 02.07.13

d13/36437

2View

Confirmed Airport Advisory Committee Minutes - 07.08.13

d13/34967

3View

Confirmed Roma Saleyards Advisory Committee Meeting Minutes - 29.07.13

d13/33429

4View

Confirmed Roma CBD Advisory Committee Meeting Minutes - 27.08.13

d13/43219

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Confirmed Roma CBD Advisory Committee Meeting Minutes - 02.07.13

 

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           2 July 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Kevin Chambers, Robert Nugent, Sarah Holt, Jacki Erickson, Ian Galloway, Gabrielle Barron, Tyson Golder, Linette Chandler, Jim Scott, Gary Schefe, Cr. Cameron O’Neil, Cr. Peter Flynn, Tony Klein, Kym Downey, Katrina Marsh, Kelly Rogers.

 

Apologies                   Katrina Marsh, Justin Garvie

Resolution Number RC.03.13

 

Moved Gabrielle Barron                                  Seconded Linette Chandler

 

That apology be received for Katrina Marsh & Justin Garvie for the meeting.

 

CARRIED

 

Minutes:                     Kelly Rogers

 

Meeting Opened:     6.01PM

Meeting Closed:       7.25PM           

 

Next Meeting Details

Date:                           30 July 2013

Time:                          6.00pm

Location:                    Council’s Administration Centre – Roma (Council Chamber)

Meeting Actions

 

Item

Description

Comments

Action by

When

2.0

Confirmation of Minutes

It was requested Council provide feedback to TMR feedback concerning the safety of bottle trees being sold outside of a residence (in a trailer) on the Warrego Highway, Roma.

 

Katrina Marsh to provide additional information concerning Council’s responsibilities with respect managing identified fire hazards in the Roma CBD.

Kelly Rogers

 

 

 

Katrina Marsh

30 July 2013

4.0

Roma CBD Development wish list

Kelly Rogers to circulate a template for capture of ideas for collation of a ‘Wish List’ from the committee.

Committee Members complete the circulated template and return to Kelly Rogers for compilation.

Chair to confirm formalised process for submission of committee requests/recommendations for presentation to full Council for further consideration.

Kelly Rogers

 

All

 

Cameron O’Neil

25 July 2013

 

25 July 2013

 

30 July 2013

5.0

Regulated Car Parking Update

Barry Winter of Queensland police Service be invited to attend the next committee meeting.

Cameron O’Neil

25 July 2013

Include as an Agenda item for next meeting – Regulated Car Parking

Kelly Rogers

25 July 2013

The Chair formally put forward for Council’s consideration the committee’s recommendation that “Council introduce regulated on street  parking for the whole of the area identified as the “CBD,” with a maximum allowable parking period of three (3) hours.

Cameron O’Neil

24 July 2013

6.0

General Business

The Chair formally put forward for Council’s consideration the committee’s recommendation that “That Council considers immediately introducing a 40km/hr speed limit in the Roma CBD.

Cameron O’Neil

24 July 2013

 

 

That Council Staff further investigate the trucks avoiding turning at the KFC corner and using non-designated roads within the CBD as an alternate route.

Kelly Rogers

10 July 2013

 


 

Discussion Notes:

 

Item 2              Confirmation of Minutes

 

Resolution Number RC.04.13

 

Moved Jim Scott                                 Seconded Peter Flynn

 

That the Roma CBD Advisory Committee Meeting Minutes of 4 June 2013 be confirmed.

 

CARRIED

 

Item 3              Draft Terms of Reference

 

 Resolution Number RC.05.13

 

Moved Jim Scott                                 Seconded Ian Galloway

 

That the Roma CBD Advisory Committee Draft Terms of Reference be adopted as presented.

 

CARRIED

 

Item 4              Roma CBD Development wish list

 

The group requested an update on presentation of their formal request to Council - that the demolishing of the existing public toilets be placed on hold, and for the existing block to remain operational in addition to the new amenity block.

 

Chair, Cr. O’Neil, advised the group that the process of formalising of Advisory Committee Recommendations was under development.  As soon as this was finalised this recommendation would proceed formally and an update provided to the group.

 

 

 

 

 

 

Group Members offered ideas for inclusion on the ‘wish list’ as follows:-

 

·      Where possible utilise Bottle Trees to enhance Roma’s connection with the native tree

·      Consider additional parking for caravans, perhaps near the railway station

·      To assist with traffic congestion on Bowen Street, traffic to turn left in and out of this road only (Suggestion to be put forward to TMR)

·      Investigate practicality and legislation requirements around placing round about’s on McDowall Street (not all in favour of round abouts)

·      Utilise sandstone to finish of street corners (visually pleasing)

·      Encourage parking outside of the immediate CBD

·      Go ahead with mid street crossings

·      Improve safety and lower speed limit

·      Include community gathering points, both scattered and a larger combined area

·      Larger space could incorporate a precinct for kids, arts, water space, markets, play space, alfresco dining.

·      Retain number of car parks in CBD

·      Paint old style buildings on McDowall Street (visual appeal)

·      Include bubblers to drink from at key locations

·      Bottle Tree sculptures at either end of McDowall Street

·      Existing Toilets on Arthur Street to remain operational

·      Pedestrian crossing on Wyndham Street

·      Dress up the bottle tree’s & enhance existing theme (e.g. Easter in the Country)

·      Create ambience with lighting, including lighting of trees

·      Raised crossings (removable)

·      Introduce regulated parking

·     Fix drainage issues on McDowall Street as part of CBD upgrade  

 

Item 5              Regulated Car Parking Update

A key issue identified was the volume of long term parkers on the CBD streets.  (Business Employees)

Chair advise the group that in the instance of regulated parking being introduced, Council would enforce regulation through local laws.

 

Resolution Number RC.06.13

 

That Council consider the introduction of regulated on street parking for the whole of the area identified as “CBD,” with a maximum allowable parking period of three (3) hours.

 

CARRIED

 

Item 6              General Business

 

Speed Limit on McDowall Street, Roma

 

It was generally agreed by attending members that safety concerns be mitigated with the introduction of a reduced speed limit in the Roma CBD.

 

Resolution Number RC.07.13

 

That Council considers immediately introducing a 40km speed limit for motorists travelling in the Roma CBD.

 

CARRIED

 

 

Concerns about trucks

 

Members had observed trucks avoiding turning at the KFC corner for alternate routes in the Roma CBD, and requested this be further investigated.

 

Resolution Number RC.08.13

 

That Council officer’s further investigate trucks avoiding turning at the KFC corner and using non-designated roads within the CBD as an alternate route.

 

CARRIED

 

 

 

 

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Attachment 2

Confirmed Airport Advisory Committee Minutes - 07.08.13

 

 

Meeting:                     Airport Advisory Committee Meeting

Date:                           Wednesday 7 August 2013

Chair:                          Cr. Joy Denton                       

Attendees:                 Cr. Joy Denton, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Peter Flynn – Maranoa Travel Centre, Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical & Flying Obstetric Service,  Lyn Kajewski – Roma Tourism Association Inc, Keith Chandler, Greg Shaw, Ian Rollinson, Gary Schefe – President Commerce Roma, Anthony Partridge – TransLink

 

Apologies:                  Cr. Cameron O’Neil, Cr. David Schefe, Michael Parker – Director – Infrastructure Services, Jon Hamer – Qantas, Christopher Kerr – Care Flight Group QLD, Adrian Harding – Europcar, Anthony McDonald – Hertz Roma, Scott Rodgers – Air BP, Vickie Beitz, Shane Brumby – MI Helicopters, Robert Lethbridge

 

Minutes:                     Christina Tincknell

 

Meeting Opened:     6:10pm

Meeting Closed:       7:31pm

 

Next Meeting Details

Date:               4th September 2013               

Time:              6:00pm                       

Location:        Maranoa Room, Roma Airport                       


Meeting Actions

 

Item

Description

Comments

Action by

When

4.0

General Aviation Parking

Advise the committee of the outcome relating to the General Aviation Parking.

Ben Jones

4th September 2013 meeting

7.0

Airport Kiosk

Provide a date of when Nektar Remote Hospitality plan to commence operations.

Ben Jones

TBA upon confirmation

Advise the committee of the commencement date of the contract with Nektar Remote Hospitality after the delay in signing the finalising the contract.

Ben Jones

TBA upon further investigation

Feedback to unsuccessful local tender applicants.

Ben Jones

TBA

9.0

General Business

Consult with Commerce Roma and local business to seek expressions of interest for retail outlets in the proposed terminal redevelopment

Gary Schefe

16th August 2013

Organise the opening of the third check-in counter

Ben Jones

As soon as possible


 

Discussion Notes:

 

Item 2              Confirmation of Minutes

Minutes for the previous meeting were provided to committee members to review prior to the commencement of the meeting. Cr. Denton tabled the minutes as true and correct with no amendments required.

Moved: Lyn Kajewski

Seconded:       Greg Shaw

 

Item 3              Aircraft Statistics

Ben Jones provided the committee members an outline of the data used by Airport Management to determine the impacts of aircraft movements on the runway and the predicted pavement life of the current runway at Roma Airport. This information is based on the average weekly aircraft movements.  Ben showed specific information outlining the BAE146 at its normal operational weight compared to the adjustments that have been made by Vincent Aviation to meet the requirement for the Roma Airport. 

The committee discussed what factors the spreadsheet takes into account, such as increased flights, aircraft maximum takeoff weight as apposed to what the aircraft actually weighs once it lands and factors such as soil quality. Ben explained that the database is a very simple tool, which only accounts for one method of pavement failure. However it provides valuable information which works in conjunction with the numerous daily serviceability inspections and continual maintenance of the pavement. This allows Airport Management to determine an estimated time frame for when a new pavement overlay may be required in the future and budget accordingly. Council has placed revenue from airport landing fees into a separate account to cover the cost a new overlay when the pavement life has been reached.

 

 

 

 

Item 4              General Aviation Parking

Ben provided an update on the availability of parking spaces in the General Aviation area. Both MI Helicopters and Barry McCabe on behalf of the Aero Club have provided feedback. Meryl Brumpton provided feedback during the discussion that 4-5 spaces would be sufficient to cover the needs of the Flying Surgical & Flying Obstetric Service. Representatives for Careflight and Royal Flying Doctors Service will be available to speak to next week.  

 

The committee decided to expedite the process the best course of action would be for Airport Management to collate all information provided and present to Council to finalise a decision on the car parking facilities. The committee can be advised of the outcome at the next meeting.

 

Item 5              Mitchell Airport Fence

Ben outlined that the repair of the Mitchell Airport fence was approved in last year’s budget. Ben is currently awaiting quotes from fencing contractors to repair the fence and will update the committee as this progresses.

 

Item 6              Lighting at Surat Airport

Ben updated the committee as to the incident at the Surat Airport, where an RFDS pilot could not activate the lights at the airport when trying to land and as a result had to be turned away. The lights were not able to be activated on the ground either and there was no electrician available in town to resolve the problem quickly. Upon investigation it was found that there was an electrical fault that meant there was no way for the lights to be activated until they were repaired. This has been completed and processes are being put in place to monitor the lighting system in future. Council staff will complete a weekly check of the lighting system, and an air band radio is being purchased for the Surat Airport to allow the lighting check to be completed through the Pilot Activated Lighting (PAL) system.     

 

The committee discussed backup options to prevent this situation occurring again. It was suggested that a backup generator for each airport would be beneficial in the instance that there is no possible way to activate the PAL system, or the use of kerosene flares would also be beneficial.

Meryl Brumpton enquired if the testing procedure will be completed at all airports operated by Maranoa Regional Council. Ben advised that staff would be completing the Airport Reporting Officer (ARO) training to allow this procedure to be rolled out at all Maranoa Regional Council Airports.

 

Item 7              Airport Kiosk – Nektar Remote Hospitality

Ben advised the committee that the lease negotiations with Nektar Remote Hospitality for the Airport kiosk have been finalised and should be signed be Nektar tomorrow. There is a 7 day cooling off period before Julie Reitano can sign the contract. It will be approximately 6 weeks before operations commence.

The committee discussed the delay in the commencement of the kiosk at the airport and that local applicants had been unsuccessful in the tender process. The committee would like to see a local applicant successful in future, as local business are also more inclined to source local products which is beneficial for everyone in the area. Concern was also raised as to when the current contract with Nektar actually takes effect, due to the delay in the contract being finalised. Ben advised that he will investigate this and advise.

Gary Schefe requested feedback for unsuccessful tender applicants, to use as an educational tool for future tender applications.

Ben advised that he will write to all local applicants that were unsuccessful and outline areas in their application that could have been improved to help local applicants. 

 

Item 8              Aero Club Water Leak

Ben updated the committee on the water leak around the Aero Club that had been brought forward in a previous committee meeting. The leak was found to be a faulty pipe and not from the sprinkler system. Airport Management have had the pipe fixed and will monitor the area to ensure there are not further leaks. Barry McCabe thanked Council on behalf of the Aero Club for resolving this issue.

 

Item 9              General Business

Ian Rollinson asked for feedback on the Surat Airport runway upgrade?

Ben advised that all works were completed. Line marking will be completed within the next few weeks.

 

Gary Schefe asked for information on the inclusion of retail outlets in the master plan of the proposed terminal redevelopment. Ben outlined that a retail area has now been included, and that once a detailed design of the terminal is completed a size for the retail area will be decided. Ben sought feedback from Gary as to if he or anyone from Commerce Roma had a proposed idea of what floor space would be adequate. Gary responded that the area does not have to be large, approximately 3-4m with petition walls and a door so retail outlets have the ability to lock away merchandise when not present.  Gary offered to consult with Commerce Roma and other local business to seek expressions of interest to gauge how many outlets may be required. Gary will provide feedback resulting from the expressions of interest to Ben by 16th August 2013.

 

 

Peter Flynn stated that the terminal is beyond capacity and as a result passengers are struggling to get checked in and find seating in the terminal. The committee discussed possible ways to expedite the process of the terminal redevelopment to resolve this solution and temporary solutions to ease passenger congestion until the terminal redevelopment is complete. As one of the areas that experiences high passenger numbers is the check-in counter the committee discussed opening the third check-in counter to allow passengers to pass through this area quicker.

The committee proposed that opening of the third check-in counter should be made a priority to ease passenger congestion in this area.

Moved: Barry McCabe

Seconded: Lyn Kajewski

 

 

Lyn Kajewski enquired as to the success of having tourism brochures available to passengers at the terminal.  Ben advised that we have refilled the stands a few times, so people are taking note of the brochures and taking them. Lyn also advised that we should speak with Jenny Hewitt from the Tourist Information Centre, as she has some very useful information for tourism promotion. Gary Schefe added that the Focus on Roma brochure would also be of interest, these can be organised through Camille Johnson.

 

Ben advised the committee that the screening point recently underwent a systems check by Office of Transport Security (OTS). The test was concluded as a null and void result due to equipment fault, however the screening staff were still successful in initially indentifying the object and following procedure.   

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Attachment 3

Confirmed Roma Saleyards Advisory Committee Meeting Minutes - 29.07.13

 

 

TRIM Reference: D13/33429

                                                                                                           

Roma Saleyards Advisory Board Meeting Minutes

Monday, 29 July 2013

Roma Council Office- corner of Bungil & Quintin Streets, Roma

1.00pm to 3.00pm

 

ATTENDEES

 

Chairperson                                                  Scott Wason

           

Scribe                                                             Bree-Anna Kupfer

 

Councillor Delegates                                   Peter Flynn

                                                           

Council Delegates                                        Anthony Klein

                                                                        Terry Hyland

 

Vendors Representatives                           James Stinson

 

Buyer/ Producer Representatives             Duncan McLeod

                                                                        Margaret Neil

           

Guests                                                           Robert Loughnan- Maranoa Regional Council

Larissa Pears - Maranoa Regional Council

Ashley Page- AEC Group

Owen Kleidon- StruXi Design

 

APOLOGIES

Tom Hartley

Jed Taylor & Tiana (DPI)

David Scott

Gordon Johnstone

 

MINUTES OF PREVIOUS MEETING

Meeting minutes from previous meeting 27/06/2013 were confirmed at 2.40pm.

 

 

 

 

 

 

 

 

BUSINESS ARISING FROM PREVIOUS MEETINGS

No business arising.

 

MEETING SUMMARY

 

Topic

Summary

AEC Group/ StruXi Design

 

Ashley Page from the AEC Group and Owen Kleidon from StruXi Design presented in regards to the Saleyards Master Plan project. 

 

From significant research and stakeholder engagement the project aims to develop a detailed Master Plan and associated costing for the future commercial and operational development of the Roma Saleyards. 

 

Project objectives include:

-     planning to enhance the efficiencies & workflows of the existing Saleyards operations (WHS, Yards Operation, Animal Welfare & Environmental)

-     planning to enhance transport operators efficiency (amenities including  a Truck Stop, Weed control – additional wash down facilities & traffic management and access)

-     planning to encourage commercial development (Agents, Buyers, Contractors & Vendors)

 The project is currently in week 7 of the plan. Estimated dates for draft reports and plans:

-     Draft Master Plan  - end of August 2013

-     Draft Report - end of September 2013

-     Final Report - end of October 2013

Owen Kleidon has been speaking to local businesses and looking into what drives Roma, what are the main business types and would some business relocate to the Saleyards if the facilities were available to operate. Owen will be investigating the feasibility of a conference facility, office with meeting rooms and agent offices, possible information centre and facility tours to entice tourists.

Ashley Page asked the attendees for their outlook/ideas in relation to the Master Plan.

James Stinson

Saleyards to be better utilised, strategic development, to aline with the industry, profit could be used as capital upgrade (reduce pressure off selling fees which is the users main concern), first and foremost the primary role of the facility is a Saleyards.

Duncan McLeod

Very efficient Saleyards, higher volume might mean lower costs, it would be good to get access for type 2 road trains, and the most important thing is that at the end of the day the primary role of the facility is a Saleyards. 

Robert Loughnan

Reserve land for compatible usage.

Peter Flynn

Getting  rid of the powerlines – will lead to better access, the truck wash is not being used to the best of its abilities (should do something within 18 months – 2 years).

Terry Hyland

Use of the truck wash is 40% transport 60% coal seam gas trucks/workers.

Margaret Neil

Vendors will always be looking at the costs.

 

The next stage of the project plan is the Concept Workshop. Larissa Pears will liaise with Ashley Page to organise workshop.

 

 

 

 

Advisory Board Nominees

Handout provided from the Maranoa Regional Council Meeting minutes listing the endorsed membership list of the Committee effective from the 1 August 2013.

ALMA General Meeting

Handout provided, Terry Hyland explained the important aspects discussed at the ALMA General Meeting.

Reporting on Sale Numbers

Handout provided of Sales Figures of total sales throughput for January to July 2013 compared to January to July 2012.

Workplace Health & Safety

No smoking signs are going up near all building entrances and exit as smoking is not permitted with 4 meters of building entrances or exits.

Animal Welfare

No Issues

Organic Spelling of Cattle

Organic Spelling is not a viable idea from Birdsville due the limited number of suppliers.

                                                                                              

BUSINESS CARRIED TO NEXT MEETING

No Business

 

FUTURE MEETING DATES

The next Saleyards Advisory Board meeting will be held on the 29/08/2013 at 1.00pm – 2.30pm.

 

MEETING CLOSURE

Meeting was closed at 3.00pm.


Attachment 4

Confirmed Roma CBD Advisory Committee Meeting Minutes - 27.08.13

 

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           27 August 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Kevin Chambers, Sarah Holt, Jackie Erickson, Gabrielle Barron, Tyson Golder, Linette Chandler, Jim Scott, Gary Schefe, Cr. Cameron O’Neil & Kym Downey. 

 

Apologies                  

Resolution Number RC.13.13

 

Moved  Gabrielle Barron                      Seconded Linette Chandler

 

That apologies be received for Cr. Peter Flynn, Ian Galloway, Robert Nugent, Katrina Marsh and Tony Klein, Jackie Erickson & Gary Schefe for the meeting.

 

CARRIED

 

Minutes:                     Kelly Rogers

Meeting Opened:     6.07pm

Meeting Closed:       7.42pm

 

Next Meeting Details

Date:                           17 September 2013

Time:                          6.00pm

Location:                    Council Chambers, Roma Administration Centre


Meeting Actions

 

Item

Description

Comments

Action by

When

4.0

Wish list planning

Kelly to collate wish list specifications, and provide to the appropriate officer of Council for technical comment.  Full list to be circulated to members with the Agenda of the next Meeting.

Kelly Rogers

13 September 2013

Include the placement of signage identify the CBD area in the ‘Wish List’

Kelly Rogers

13 September 2013

5.0

General Business

Further design work on the alternative proposal to mid street crossings be bought back to the committee for further consideration at the next meeting.  (this was to include in the design, crossing options for the streets adjacent to McDowall)

Kym Downey

17 September 2013

 


 

Discussion Notes:

 

Item 2              Confirmation of Minutes & Business Arising

 

Resolution Number RC.14.13

 

Moved  Sarah Holt                   Seconded Jim Scott

 

That the Roma CBD Advisory Committee Meeting Minutes of 30 July 2013 be confirmed.

 

CARRIED

 

 

Item 3              Outcomes of Committee Recommendations to full Council

 

Chair, Cr. O’Neil provided members an update of the outcomes of committee recommendations submitted to full Council for consideration.

Specifically presented to Council at the General Meeting on 14 August 2013 and carried unanimously by Council:

Resolution No. GM/08.2013/01

Moved Cr Price                                                                                  Seconded Cr Flynn  

That Council:

 

1.    Approve the implementation of regulated parking (three hours Monday to Friday) in the Roma CBD in accordance with the Roma CBD Advisory Group’s recommendation as specified in the map attaching to the officer’s report, subject to the completion of the Arthur St (Queensland Ambulance Service land) public carpark, and

 

2.    The appropriate Council officer (Manager – Facilities) undertake a review of Subordinate Local Law Number 5 (Parking) and amend where necessary for Council’s approval to support the implementation of regulated parking in the Roma CBD.

 

Item 4              Wish List Planning

 

Members undertook a workshop to clarify items contained on the wish list.  Outcomes of these will be provided as separate documentation and categorised under 4 key themes – Car Parking Availability, Pedestrian & Motorist Safety, Enhancement of Visual Appeal, Creating Community Meeting Points.

Item 5              General Business

Kevin Chambers and Kym Downey provided members an alternative design for the mid street crossings.  Those present were generally in favour of the proposed design.  Further work will be completed on the design to and bought back to the committee next meeting.

Those present also discussed the possibility of signage being placed identifying entrance to the CBD.  This will be included on ‘Wish List’.  This may also assist with encouraging trucks to avoid the CBD.

Chair, Cr. O’Neil advised members that Council will undertake a staged approach with implementation of regulated parking in the CBD and the Roma Placemaking Plan.

Milly Chandler provided a sample design of a metal sculptured bottle tree for group viewing.

 

 

.

 

 

 

 

 

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 17 September 2013

Item Number: 10.4

File Number: D13/43119

 

Subject Heading:                     Financial Management Report for the Period Ending 18 September 2013

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Claire Alexander, Specialist - Strategic finance

 

Executive Summary: 

The Financial Management Report for the period ending 18 September 2013 is presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved budget 2013/14 for Council’s consideration.

 

The overall result is a deficit of $10.6M. Majority of this amount relates to recoverable works, $8.5M is to be claimed for flood restoration works and a further $2.0M on Main Roads Contract works.

 

 

Officer’s Recommendation: 

That the Financial Management Report year to date 2013/14 be received.

 

Body of Report:

At a high level, the following table shows the 2013/14 actual figures year to date versus Budget 2013/14.

 

TABLE 1: ONE PAGE SUMMARY 2013/14

 

Annual Budget 2013/14

$’000

Year to date

18 Sept  2013

$’000

Variance

$’000

Estimated carry forward surplus

(717,849)

0

717,849

Total Operating Revenue

(217,748,128)

(36,221,709)

181,526,420

Total Operating Expenses

196,493,110

37,594,765

(158,898,345)

Operating Transfers from Reserves

(306,103)

0

306,103

Operating Transfers to Reserves

18,718,538

0

18,718,538

Total Capital Revenue

(31,931,420)

(1,796,562)

30,134,858

Total Capital Expenditure

58,103,460

10,879,795

(47,223,665)

Capital Transfers from Reserves

(20,738,255)

0

20,738,255

Capital Transfers to Reserves

1,470,626

0

(1,470,626)

New Loan

(4,750,000)

0

4,750,000

Loan Repayment

1,211,710

225,951

(985,759)

(Surplus)/deficit

(194,312)

10,682,240

10,876,551

 

 

 

Key points to note are as follows:

 

Operating Revenue

 

·     Council’s rates notice for the first half of the financial year has been raised and posted to the general ledger and included in this report. Revenue from general rates amounted to $8.5M which is approximately 50% of the annual projection. The Rates Contractor advises of the intention to send out rate notices on 25 September 2013, with the due date being 25 October 2013.

·     Quarry sales and saleyards revenue year to date is presented in a separate report (File D13/42244)

·     Year to date Airport fees received of $3.0M

·     $8.2M from Flood Damage restoration works

·     A claim of $2.2 M has been accounted for the Santos/Origin works

Operating Expenses

 

·     $16.7M relates to flood restoration costs, of which revenue of $8.2M has been recognised year to date

·     An amount spent of $3.0 M for other commercial works (Santos/Origin), revenue of $2.2M has been recognised covering in costs year to date

·     A further amount of $2.5M has been spent on Main Roads Contract

Capital Revenue

 

·     Council received Federal funding from Roads to Recovery in mid-August 2013 of $4.6M. An amount of $1.4M relates to this financial year’s capital expenditure and the balance of $3.2M relates to costs incurred from prior years and including 2012/13 financial year.

Capital Expenditure

 

·     Council so far has spent $1.8M on roads infrastructure. An equivalent revenue amount has been recognised to cover capital projects that are externally funded such as Roads to Recovery.

·     Full payment of $5.1M has been made to State Government on the budgeted land purchase of which Council will received a 50% rebate

Transfer to/from Reserves – Capital & Operating

 

Reserves transfers have not been accounted for year to date. It is intended to have all transfers to and from reserves completed in line with the quarterly budget reviews.

 

 

 

 

 

New Loan & Repayments

 

Strategic Finance is in the process of updating the QTC financial model. This is a critical medium used by Queensland Treasury and QTC in assessing Council’s financial capacity to service the loan in the long term.

 

The first quarterly payments on existing loans have now been paid and are accounted in this report.

 

Other

In the August report we highlighted that Officers are reviewing a number of recorded transactions.    The issues identified relating to those transactions has been rectified.

Consultation (internal/external):

Finance and Infrastructure Services

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

Policy Implications:

Nil

Financial Resource Implications:

The report presents Council’s financial results for the year to date at a high level.    More detail will be provided once year end is finalised and budget reports for the coming year are set up.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 18 September 2013

Item Number: 10.5

File Number: D13/43189

 

Subject Heading:                     Write-Off / Write-On Action arising out Council's Stocktake of Stores Inventory

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Alan Marchant, Manager - Financial Operations

 

 

Executive Summary: 

 

This report recommends to Council the formal write-off/write-on of quantities and values arising out of Council’s stocktake of its Stores inventory items as at the 30 June 2013.

 

 

Officer’s Recommendation: 

 

That Council approve the write-off/write-on of the quantities and values of those store inventory items identified as requiring adjustment, after the completion of the stocktake undertaken in June 2013.

 

 

Body of Report:

Council undertook a comprehensive stocktake of its total inventory stockholdings during June to validate physical stock held against recorded quantities and values in Council’s accounting records.

An outside quantity surveying company Bennett and Bennett were engaged to undertake the stocktake of Council’s gravel and other products at Council’s main quarry and at Council’s various depot locations throughout the Maranoa Regional Council area.

Council staff undertook the stocktake of inventory held at Roma Depot, Mitchell Depot , Surat Depot , Yuleba Depot and Injune Depot as well as Council’s water store in Roma.

The detailed results of each of these physical stocktakes as well as their reconciliation with Council’s accounting records disclosed an aggregate difference of $1,384,668.45.  Attachment A refers.

Last financial year’s stocktakes culminated in an identified shortfall of $3,585,542.72 , the majority of which  appeared in those items that are road construction and maintenance material items.  As stated at the time the current system is reliant on staff providing the appropriate information to stores personnel to account for movements/use of such items. Processes , procedures and general accountability is now currently being enhanced to ensure there is more effective controls over the use of these items however there will be further instances until there has been a complete transition at an organisational level. Consequently the aggregate discrepancy between Council’s recorded stock and physical stock as at 30 June 2013 amounted to a further discrepancy shortfall.  There were a number of inconsistencies identified in last year’s stocktake calculations that have been rectified and adjusted as part of this year’s stocktake calculations. Overall it is considered that these costs if transacted appropriately would have been  reflected in Council’s project costs  however can now only be treated as a write-off cost of stock inventory.

There are security issues surrounding stores stock particularly in relation to soil/gravel type material where it is not secured at many sites. This matter is being addressed in the current initiatives being undertaken jointly by Infrastructure and Financial Services – Procurement and Stores staff. The stocktake of general stock items apart from soil/gravel type material at the 30 June 2013 revealed only a aggregate variance of $16,587.96. This figure is reflected in the overall reported figure stated above.

Fuel stock records at Injune have culminated in considerable fuel usage not being able to be identified as no paper work to record issues had been completed by field staff for a considerable time period. This matter has been rectified and stores staff  are now attending to this site at weekly intervals.

With respect  to emulsion stocks at Roma identified to be written off, these stocks are not able to be used due to their age and state. Emulsion stock values at Yuleba to be written off are the legacy of stock not being booked out correctly to jobs.

Consultation (internal/external):

Bennett and Bennett Quantity Surveyors

Jeanette Pearce – Procurement and Stores Coordinator

David Grace – Quarry Operations Manager

 

Risk Assessment (Legal, Financial, Political etc.):

Council is required to comply with the Australian Accounting Standards as well as the legislative provisions as prescribed under the Qld Local Government Act 2009 (as amended)  and the Qld Local Government Regulations 2012  in its accounting records of Council’s conducted business.  As well Council is subject to audit of its financial transactions during the financial year.

Policy Implications:

Nil. Council’s current policies are consistent with the relevant state legislation and Australian Accounting principles.

 

 

Financial Resource Implications:

Council has made provision in its 2013/14  budget  to undertake and implement a more integrated  management system of its stores and procurement processes which it is envisaged will substantially address the operational and accounting deficiencies currently inherent in Council’s operating systems and practices.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Attachment A- Summary of Store Inventory  Write-Ons/Offs as at 30thJune 2013

 

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Attachment A- Summary of Store Inventory  Write-Ons/Offs as at 30thJune 2013

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Write-Off / Write-On Action arising out Council's Stocktake of Stores Inventory

 

 

 

Attachment A- Summary of Store Inventory  Write-Ons/Offs as at 30thJune 2013

 

  Pages to be provided to Council at the meeting.

 

 


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 5 September 2013

Item Number: 12.1

File Number: D13/40757

 

Subject Heading:                     Mitchell and Amby Flood Mitigation Studies, Stages 2 & 3

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           Towns & Surrounds of Mitchell and Amby

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

Council has received the Mitchell and Amby Flood Mitigation Studies, Stage 1.  The reports contained several recommendations to reduce the flood risk and increase the flood resilience of the townships.

 

BMT WBM, the firm engaged to conduct Stage 1 of the study has now submitted proposals for Stages 2 & 3 in both towns.

 

 

Officer’s Recommendation: 

That Council engage the services of BMT WBM for Stages 2 & 3 of the Mitchell and Amby Flood Mitigation Studies at the estimated costs as detailed:

 

Amby Flood Mitigation Study, Stages 2 & 3: $56,235 (Exclusive GST)

 

Mitchell Flood Mitigation Study, Stages 2 & 3: $98,695 (Exclusive GST)

 

 

Body of Report:

Council has received funding to a maximum of $300,000 to investigate flood mitigation options in Mitchell and Amby.  Stage 1 in both towns cost about $140,000.  Stages 2 & 3 cost is estimated at $154,930, totalling about $294,930.  This will be fully funded.  The objective of Stage 2 in both towns is to test three structural flood mitigation options, seeking to reduce the impact of flooding in the 1% AEP (Annual Exceedance Probability) design flood event.

 

This will give an initial understanding of the likely scale of any structural mitigation.  The review will recommend a single preferred option to take forward for more detailed consideration in Stage 3.

 

 

The objective of Stage 3 in both towns will be to test the preferred alignment of the structural option to consider its impacts in flood events greater or smaller than the 1% AEP event and consider wider floodplain management impacts such as the residual flood risk which will remain.

 

It is expected the process would take approximately three months to complete.

Consultation (internal/external):

Jo Tinnion – BMT WBM

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Fully funded from grant monies.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 5 September 2013

Item Number: 12.2

File Number: D13/40833

 

Subject Heading:                     Re: Request for Dust Seal - Pinelands Lane

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to construct a dust seal on Pinelands Lane, Mitchell.

 

 

Officer’s Recommendation: 

That Council consider this request, in accordance with the Dust Seal Policy, in future budget deliberations

 

 

Body of Report:

Council has received a request from Jason Currie to construct a dust seal on Pinelands Lane, Mitchell. Mr Currie has stated that he is building a new home 23 metres from the road and has identified that traffic, including trucks, cause a cloud of dust over his residence and is concerned about the associated health risks.

 

An inspection was completed on 12 September 2013. It was observed that a shed and water tank has been constructed on this property located at approximate chainage 0.80.

 

The lane has recently received a gravel resheet to 6m wide, and is in good condition at this section. The section of Forestvale Road that intersects with Pinelands Lane has a 5.6m seal. A 200m long seal with a 6m with standard has been adopted for the cost estimate.   

 

 

Location

Pinelands Lane

Road Details:

Length:

0.2

kilometres

 

Properties accessed:

1

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

0.200

k

Formation

6

m wide

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

> Rural Access

 

Sealed Surface

6

m wide

 -

0.200

k

Gravel Pavement

6

m wide

 -

0.200

k

Formation

6

m wide

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

 

Associated Costs

Construction

0.200

kilometres of

6

 m wide

2 Coat Seal

 $        66,660.00

  / k =

$13,332.00

$13,332.00

Whole of Life

Current:

  Light Maintenance Grade

$278.22

pa

Capital renewal

$187.92

pa

Total

$466.14

pa

Proposed:

  Light Shoulder Grade

$0.00

pa

Capital renewal

$700.69

pa

Total

$700.69

pa

Variation:

An annual increase of

$234.55

pa

 

 

Consultation (internal/external):

Ritchie Hamilton - (Acting) Coordinator - Roads & Drainage South (Mitchell)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Dust Seal Policy

Financial Resource Implications:

Capital Cost of $13,332.00 (or $6,666.00 as per Dust Seal Policy) and an annual increase of $234.55 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Customer Request - Jason Currie - 112 Pinelands Lane Mitchell - request for bitumen on road outside house 30 August 2013 - received 4 Sept 2013

D13/40036

2View

Acknowledgement Letter to Jason Currie Re Request for bitumen seal, Pinelands Lane

D13/40977

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Customer Request - Jason Currie - 112 Pinelands Lane Mitchell - request for bitumen on road outside house 30 August 2013 - received 4 Sept 2013

 


Attachment 2

Acknowledgement Letter to Jason Currie Re Request for bitumen seal, Pinelands Lane

 

Our Ref: D13/40036; D13/40977

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

6 September 2013

 

 

Jason Currie

PO Box 136

MITCHELL  QLD  4465

 

 

Dear Jason

Re: Customer Request Form dated 30th August 2013

 

Thank you for your Customer Request Form dated 30th August 2013, outlining your request for bitumen seal in front of your property on Pinelands Lane.

 

I have undertaken an initial review of your concerns and have allocated this matter to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation a report will go to the Council meeting of 25 September 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council; I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 6 September 2013

Item Number: 12.3

File Number: D13/41049

 

Subject Heading:                     Naming of Unamed Road

Classification:                                  Open Access  

Name of Applicant:                         John & Belinda Gilliland

Location:                                           Wallumbilla

Author & Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

 

Executive Summary: 

A name is required for an unnamed road located off Swans Road, Wallumbilla, so a rural addressing number can be provided.

 

 

Officer’s Recommendation: 

That Council suggest and adopt a name for the road currently referred to as No 2 Off Swans Road.  

 

 

Body of Report:

Council has received a request from John & Belinda Gilliland for a rural addressing number for their property near Wallumbilla. However the road, located off Swans Road, is currently unnamed and is required to be named before a rural addressing number can be provided.

 

The road is currently referred to as No 2 Off Swans Road. There doesn’t appear to be a naming convention for roads in the surrounding area. It has been suggested by the Coordinator – Roads & Drainage North (Yuleba/Wallumbilla) to have this section of road as a continuation of Mount Leigh Road, however this may not be suitable given the road is at a right angle to the existing Mount Leigh Road. Mr & Mrs Gilliland also advised that this road has been referred to as Mount Leigh Road by local residents.

 

Further suggestions are to name the road Mount Leigh West Road or Leabrae East Road in reference to the adjoining roads (the road is unable to be named Leabrae Road as this would affect existing Rural Addressing).

 

It is proposed that Council suggest and adopt a name for this road.

Consultation (internal/external):

Bob Dean Coordinator - Roads & Drainage North (Yuleba/Wallumbilla)

Kym Downey Manager Infrastructure Planning & Design

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Road name sign will need to be installed.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Map of Unnamed Road Off Swans Road to be Named

D13/41046

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Map of Unnamed Road Off Swans Road to be Named

 


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 16 September 2013

Item Number: 12.4

File Number: D13/42604

 

Subject Heading:                     Footpath Request - Caroline St, Mitchell

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to construct a footpath on Caroline Street, Mitchell

 

 

Officer’s Recommendation: 

That Council consider this request in future budget considerations.

 

 

Body of Report:

Council has received a request from Graham Allen that Council construct a footpath outside the Mitchell Motel, located between the motel driveway and the phone box on Caroline Street, Mitchell.

 

An inspection was completed 12 September 2013. The section was measured to be approximately 21m in length. 1.5m is the typical width for footpaths in Mitchell and this has been adopted as the standard for the cost estimate. Construction of the footpath would benefit motel and diner workers and patrons.

 

 

Footpath Location

7 Caroline Street, Mitchell

Standards

1.5 m wide footpath constructed using pavers to match existing

Area:

21.0

m x

1.5

m =

31.5

m2

Associated Costs

Construction

31.5

m2 of

paved footpath

$150.00

  / m2 =

$4,725.00

Whole of Life

Current:

Maintenance

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Maintenance

$0.00

pa

Capital renewal

$315.00

pa

Total

$315.00

pa

Variation:

An annual increase of

$315.00

pa

 

 

 

 

Consultation (internal/external):

Ritchie Hamilton - (Acting) Coordinator - Roads & Drainage South (Mitchell)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $4,725.00 and an annual increase of $315.00 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Footpath Request - Caroline St, Mitchell and Response Letter 2009

D13/42692

2View

Acknowledgement Letter to Graham Allen Re Request for footpath, Caroline St, Mitchell

D13/40720

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Footpath Request - Caroline St, Mitchell and Response Letter 2009

 



Attachment 2

Acknowledgement Letter to Graham Allen Re Request for footpath, Caroline St, Mitchell

 

 

 

 

Our Ref: D13/40669; D13/40720

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

6 September 2013

 

 

The Mitchell Motel

7 Caroline Street

MITCHELL QLD  4465         

 

Attention: Graham Allen

 

 

Dear Graham

Re: Request Footpath for Caroline Street, Mitchell

 

Thank you for your telephone call and e-mail correspondence with Clara Aitken (Support Officer-Infrastructure Planning & Design) on 5th September 2013, outlining your request for a footpath along a section of Caroline Street.

 

Firstly we apologise that it has taken so long to update you on this matter which you advised was initially raised some time ago. I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation a report will go to the Council meeting of 25 September 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council; I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design

 

 


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 11 September 2013

Item Number: 13.1

File Number: D13/41997

 

Subject Heading:                     Rename Injune Building

Classification:                                  Open Access  

Name of Applicant:                         Lee-ette Williams

Location:                                           41-45 Hutton Street Injune Qld 4454

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Injune Community Partnership has proposed a name change for the building known as the ‘Injune Youth Group Building’ and previously as the “Old Visitor Information Centre’ located 41-45 Hutton Street, Injune being on part of Lot 3 on Plan 171817.

 

 

Officer’s Recommendation: 

That Council rename the building previously known as the ‘Injune Youth Group Building’ to ‘Injune Community Centre’ and work with Injune Community Partnership to develop signage for the building.

 

 

Body of Report:

Council has received a letter from Injune Community Partnership requesting the renaming of the Injune Youth Group Building to Injune Community Centre. Currently a Commercial Tenancy Agreement is in place between Injune Youth Group, Injune Swimming Club, and Queensland Blue Light Association Injune. The agreement between Council and Blue Care Injune is still being finalised.

 

At a meeting held between the lease holders on 7 July 2013 it was discussed that the name of the building be changed to ‘Injune Community Centre’ as they believe this name will encourage other community organisations to utilise the building.

 

The lease holders have also indicated they would be willing to work on the changes to the new sign in consultation with Council.

Consultation (internal/external):

Anthony Klein - Director - Community & Commercial Services

Megan Swords - Coordinator – Community Development (Injune)

Katrina Marsh - Manager - Community Development

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

1View

Injune Youth Group Building Request for Change of Name

D13/39763

 

Report authorised by:

Tanya Mansfield, Manager-Facilities


Attachment 1

Injune Youth Group Building Request for Change of Name

 


Maranoa Regional Council

    

General Meeting -  25 September 2013

Officer Report

Meeting: General  25 September 2013

Date: 20 September 2013

Item Number: 13.2

File Number: D13/43704

 

Subject Heading:                     Council Controlled Land Clean Up

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Executive Summary: 

Additional clarification was sought on Council’s resolution of 11 September 2013, which provided authority for Council to set a prescribed fee for Council and or its authorised agent to implement a clean up process for a section of stock route at Wallumbilla that has the potential to have an approximate cost recovery fee of six thousand dollars ($6,000).

 

 

Officer’s Recommendation: 

That Council extend Resolution No. GM/09.2013/16 to read as follows:

 

That Council endorse actions stated in Part 5 Enforcement, of Local Law No. 1 (Administration) 2011, for the clean-up of stock route land located from Houston’s Road west to Hill Street in Wallumbilla at a cost of approximately six thousand dollars ($6,000) to Council should Item 3 as written below be required to occur.

 

          3. Should the items still remain on the stock route at the end of the Compliance                        Notice timeframe, Council may seize (dismantle if necessary) and impound                the materials.

 

And:

 

a)   Set the prescribed fee for the implementation of the clean up process for that section of stock route from Houston’s Road west to Hill Street, Wallumbilla at six thousand dollars ($6,000); and

 

b)  The cost recovery fees be invoiced to Mrs Bertha Diebert (owner of items on the stock route) upon Council implementing action to clean up the stock route; and

 

c)   Provide Mrs Bertha Diebert with Council’s debt payment timeframe of 30 days, and advise that she may write to Council requesting a ‘payment plan’ agreeable to both parties.

 

 

Body of Report:

In accordance with Chapter 4 finances and accountability, Part 2 Fees, Section 97 Cost-recovery fees of the Local Government Act, a local government may, under a local law or resolution, fix a cost-recovery fee.  The cost-recovery fee is a fee for (in this particular instance), seizing property under the Act.  However, the resolution must state:

(a) The person liable to pay the cost-recovery fee; and

(b) The time within which the fee must be paid.

 

In the original resolution set by Council, items (a) and (b) above were inadvertently omitted from the resolution.

Consultation (internal/external):

Warren Oxnam – Specialist Compliance

Vince Stephens – Contract Environmental Health Officer

Risk Assessment (Legal, Financial, Political etc.):

Nil once included in the resolution. 

Policy Implications:

Nil – abiding with requirements of the Local Government Act

Financial Resource Implications:

Should due process not be followed, it has the potential to be an unbudgeted expense to Council.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer