Description: Maranoa Logo Process

Late Items

Business Paper

 

General Meeting

 

Wednesday 26 March 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 25 March 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on March 26, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  26 March 2014

TABLE OF CONTENTS

Item       Subject

No

  

L            Late Items

L.1        Amendments to Infrastructure Services Capital Roadworks Program 2013/2014   2

Prepared by:      Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

L.2        Proposed Changes to Muckadilla Waste Transfer Station...................... 5

Prepared by:      Margaret Milla, Coordinator - Waste

Attachment 1:    Muckadilla Community Association - Survey regarding transfer station......................................................................................... 9

Attachment 2:    Letter from Muckadilla Community Association regarding results of waste survey........................................................................... 11

L.3        Council Presentation at the 2014 Surat Basin Expo Industry Forum 13

Prepared by:      Ryan Gittins, Specialist - Business Development

L.4        Designated Heavy Vehicle Routes............................................................... 16

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment 1:    Maps NHVR Proposed Type 1 road train routes (Meeting of 26 March 2014)............................................................................ 18

Attachment 2:    List of proposed Type 1 Road Train Routes NHVR (Meeting of 26 March 2014)............................................................................ 27

L.5        Waive statutory fees for commercial use of footpaths........................... 29

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

L.6        Corporate Plan Extension.............................................................................. 32

Prepared by:      Julie Reitano, Chief Executive Officer   

 


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 19 March 2014

Item Number: L.1

File Number: D14/19228

 

Subject Heading:                     Amendments to Infrastructure Services Capital Roadworks Program 2013/2014

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Julian McEwan, Manager - Roads & Drainage (Nth E Central) and Parks & Gardens

 

Executive Summary: 

The approved budget for the 2013/2014 reseal program is currently $4.583 million.

 

A change to the seal design process is expected to achieve improvements in the overall costs of the programmed reseals. To maximise source funding, an additional 529,485 m2 of high priority reseal projects have been identified for inclusion in 2013/2014 reseal program.

 

The recent completion of road network condition assessments has assisted in the process of identifying additional high priority reseal projects.  This report outlines the potential seal projects that the funding may be allocated to.

 

 

Officer’s Recommendation: 

Council approved the additional sections of road identified in the Body of Report to be included in the 2013/2014 reseal program. No increase in budgets are required to include these roads in the program.  Benefits of undertaking these projects now include increasing the life of the bitumen surface and reduce the maintenance frequency, for example pothole patching and edge repair.

 

Body of Report:

A road network condition assessment has recently been completed. The current condition of the seals have been ranked from 1 to 5, best to worst. The roads at the end of the scale have approximately 1 year remaining life, however with a reseal, the functioning life of a seal can be extended to 10 years. The following roads have been identified on this register as requiring reseal work (category 4 & 5):

 

Job Location

Length (m)

Width (m)

Area m2

Duck Creek (Ch13.9 - Ch23.8Km)

9823

7

68761

Womblebank Gap (western end)

15000

8

120000

Annandale Street, Injune

675

7

4725

Coronation Street, Injune

114

18

2052

Fifth Avenue, Injune

614

20

12280

Flower Street, Injune

415

11

4565

Ronald Street, Injune

340

11

3740

Second Avenue, Injune

130

7

910

Third Avenue, Injune

260

7

1820

Chadford Street, Wallumbilla

180

10

1800

Hill Street, Wallumbilla

512

6

3072

May Street, Wallumbilla

805

8

6440

Russell Street, Wallumbilla

132

7

924

Bedwell Street, Yuleba

170

7

1190

Perry Street, Yuleba

370

8

2960

Orallo Road

4600

4

18400

Pickanjinnie North Road

2080

4

8320

Womblebank Gap Road

5800

4

23200

Duck Creek Road

2700

4

10800

Iona Bardlomey Road, Wallumbilla

6000

4

24000

Yuleba Surat Road

4000

6

24000

Tiger Scrub Road

1100

4.5

4950

Teelba Road

8175

7

57225

Bollon Road

4500

5.5

24750

Injune Taroom Road

7400

6

44400

Gunnawarra Road

16800

4

16800

 

Delays with performing this work will cause the life of the asset to deteriorate dramatically. If this occurs there will be a need for increased maintenance on these assets resulting in an increased cost to Council.

Seal Program

There is one section of Duck Creek Road that has been identified as an option for sealing:

 

Job Location

Length (m)

Width (m)

Area m2

Duck Creek* (Ch23.8 - Ch29.1Km)

5343

7

37401

 

A gravel resheet is currently being undertaken on Duck Creek Road and will provide an opportunity to seal this section. This treatment will reduce the maintenance requirement on this section of road which is currently very high, due to the large increase of traffic. There are future cost benefits to Council by sealing this section of road, as opposed to continually maintenance grading this section.

Consultation (internal/external):

Julian McEwan – Manager Works North

Stephen Scott – Inspection & Permits Officer

Cameron Castles – Director Infrastructure Services

Michael Parker – Acting Chief Executive Officer

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil – changes will be managed within approved budgets.  These reseals will increase the whole of life requirement of these assets. This will reduce the frequency of on going maintenance on these sections.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(d) To undertake all capital road works programs in an efficient and effective manner to an appropriate standard and in accordance with council policy.

Supporting Documentation:

Nil

Report authorised by:

Cameron Castles, Director - Infrastructure Services


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 20 March 2014

Item Number: L.2

File Number: D14/19453

 

Subject Heading:                     Proposed Changes to Muckadilla Waste Transfer Station

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            Muckadilla

Author & Officer’s Title:                 Margaret Milla, Coordinator - Waste

 

Executive Summary: 

Muckadilla community members have proposed a solution to ongoing issues relating to the tidiness and operation of the Muckadilla Transfer Station.  It has been proposed that the gates be locked and keys given to interested residents.

 

 

Officer’s Recommendation:  

It is recommended that Council:

a.   Undertake a clean up of the Muckadilla Transfer Station, provide physical barriers for waste separation and install appropriate signage;

b.   Lock the gates at the facility and distribute keys to residents.

c.   An annual fee to be set in Council’s statutory fees and charges for the 2014-15 financial year;

d.   Undertake a review after 12 months to determine the success of these changes.

 

Body of Report:

 

Over the past six (6) months, several complaints have been received from the Muckadilla community regarding the state of the Muckadilla Transfer Station.  This facility is a fenced area and houses industrial bins for waste.  At present, this facility is treated more like a landfill with waste being placed on the ground and no separation of green waste and scrap steel being carried out.  This is partly due to a lack of signage advising of the need to separate waste.  The facility is accessible at all hours of the day which means that anyone can dispose of their waste at this site.  The town residents do not receive a kerbside collection service and therefore are not charged waste collection on their rates.

 

Towards the end of 2013, a small number of Muckadilla community members asked Council to consider putting a lock on the transfer station gates and give keys out to residents as they recognize that this site is being accessed by members outside of their community who do not always care about the facility.  By implementing these changes, it is hoped that users of the facility will take more care where their waste is placed and subsequently the cost of maintaining the facility will be reduced.

 

Kay Crosby and Jan Chambers attended the Muckadilla Community Association (MCA) meeting on Sunday 16 February 2014 and discussed issues and challenges that both Council and the community face with this facility.  The community was made aware of the cost to Council and therefore general rate payers in maintaining this facility.  Over the last five years, the costs associated with this facility have averaged out to over $8000 per year for waste collection by a contractor together with the cleaning up of this facility.

 

The following three options were put to the MCA as potential solutions.  They were also advised that Council was open to other suggestions from the community.

 

 

Option 1:

Considerations/Comments:

Council can lock the facility and provide keys to residents.

There would be no charge for the key to members of the community until the new financial year in which an annual fee would then be charged.

Keys could only be removed from the lock by being placed back in the lock position.

Rural residents wanting to access the facility would also pay an annual fee for a key;

Council would install better signage for better waste separation (recycling purposes);

Those found to be doing the wrong thing could be subject to illegal dumping fines.

Option 2:

Considerations/Comments:

Council supply wheelie bins to residents and close the current waste facility altogether.

Bins would be emptied weekly

 

Current waste charges would apply - $212.06 per year.  This fee is included in the rates notice.

Commercial businesses (eg. Pub, service station and motor vehicle workshop) would need to source their own industrial bins or opt into the wheelie bin service

Option 3:

Considerations/Comments:

Council supply wheelie bins, keep the facility but still keep it locked and supply keys to residents.

 

 

 

The MCA decided that they were best positioned to seek feedback, and sent out a survey to the Muckadilla community outlining Council’s proposed options.  A letter from the MCA was received on 2 March 2014 advising that the community had chosen to go with option 1 – locking of the facility and providing a key to residents.

 

An annual fee for the key will be set within next financial years Statutory Fees and Charges, approved by Council.  When discussion took place with the MCA, it was proposed that fees for having a key to the Muckadilla Waste Facility would not be charged until the new financial year.  However, it may be a better option to charge the fee when the keys are handed out and the fee cover residents until the next financial year.

 

It is recommended that Council undertake a major clean up of the facility, provide proper waste segregation areas and install appropriate signage to guide users of the facility to place their waste in the designated area.

 

A review should be undertaken after 12 months of these changes being implemented to determine the success.  Should it be determined a success, these changes could be rolled out across other smaller communities whereby it has been identified with the same and or similar issues.

Consultation (internal/external):

Muckadilla Community Association (MCA)

Muckadilla community (through survey by MCA)

Cr. Jan Chambers – Environmental Health Portfolio

Kay Crosby – Manager Environmental Health

Tony Dixon – Technical Waste Officer

Risk Assessment (Legal, Financial, Political etc.):

These proposed changes are being driven by the Muckadilla community.  It is expected that members of the community that have keys will place waste in the designated area, thus reducing quarterly clean up by Council reducing management costs of this facility

Policy Implications:

Nil

Financial Resource Implications:

The cost of the clean up will be carried out with current budget allocations for the facility. The proposed key fee will contribute to the cost of maintaining the facility, currently expenses are taken from general rate revenue.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.9(b) To maintain all Council refuse tips in a hygienic and tidy state.

Supporting Documentation:

1View

Muckadilla Community Association - Survey regarding transfer station

D14/19799

2View

Letter from Muckadilla Community Association regarding results of waste survey

D14/19800

 

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Muckadilla Community Association - Survey regarding transfer station

 

Muckadilla Community Association Inc.

President:   Jennifer Munday

Secretary:  Donna Sutton, Centenary Drive, MUCKADILLA Q 4461

Phone 46227686  dd.sutton79@gmail.com

Treasurer:   Glenda Hacker

 

SURVEY Due back by 26 february

 

At the General Meeting today held at the Muckadilla Hall, Maranoa Regional Council Representatives attended and put forward the following options regarding the Transfer Station.

The three options that Council seeks input from own community are identified below, however a member of the community should propose another solution, we would encourage such feedback to come in for consideration.

Option 1:

Council can lock the facility and provide keys to residents

1.     Until July 2014, there would be no charge for the key to members of the community, however in the new financial year there will be a fee. 

2.     Keys could only be removed from the lock by being placed back into the lock position

3.     Rural residents wanting to access facility would also pay an annual fee for a key

4.     Council would install signage for better waste separation (recycling purposes)

5.     Those found to be doing the wrong thing could be subject to illegal dumping fines

 Option 2:

Council supply wheelie bins to residents and close the current waste facility altogether

1.       Bins emptied weekly

2.       Waste charge - $212.06 per year ($106.03 half year) this fee is imposed on the rates notice.  (These fees are for the 2013/2014 financial year)

3.       Commercial businesses (eg. Pub, service station and workshop) would need to source own industrial bins (eg. JJ Richards, Toxfree, Roma Skips) or opt into wheelie bin service

 Option 3:

Council supply wheelies bins and keep facility but still keep locked and give keys out.

1.       Amount of waste taken to this site should reduce significantly with wheelie bins being supplied to urban residents

2.       If facility is used properly, maintenance costs should be lower (less time required to clean up)

 

If you could please highlight the option number you prefer and send back to me or place in the survey box at the Muckadilla Service Station.

OPTIONAL ONLY:  So we can gauge the use of the Transfer Station, please write your name and address below:-

NAME:                                                         ADDRESS:

 

PLEASE NOTE 

Council’s annual kerbside clean-up is an opportunity for residents to get rid of bulk items, scrap metal, green waste this will be done in March, and residents should receive a flyer in the mail soon advising of the day for Muckadilla.

 

Thanks for your support and hoping you all complete this survey to make Muckadilla a clean and tidy place to live.

Donna Sutton - Secretary

 


Attachment 2

Letter from Muckadilla Community Association regarding results of waste survey

 

Muckadilla Community Association Inc.

President:   Jennifer Munday

Secretary:  Donna Sutton, Centenary Drive, MUCKADILLA Q 4461

Phone 46227686  dd.sutton79@gmail.com

Treasurer:   Glenda Hacker

 

 

2 March 2014

 

Mrs Kay Crosbie

Maranoa Regional Council

ROMA  Q   4455

 

Dear Kay,

Please see attached the survey for the Muckadilla Community Transfer Station.  It was a numerous decision of the residences and property owners of the Muckadilla Community to select Option One of this survey.

 

It was the decision of the meeting to have the following items located at the Transfer Station,

so as the town of Muckadilla is not disadvantaged by having this dump area located in the middle of the town.

ü Trees planted to provide a tidy clean area and camouflage from the town area.

ü Signage for better waste separation - designated  area for bottles/green matter waste

ü Signs on gate for lawful dumping of rubbish from other persons

ü Provide industrial bins for paper/card board/plastic (so as not to blow away)

ü Lock the gate

 

Thanks for your support towards the Muckadilla Community.

 

Kind regards

Donna Sutton

Secretary

 

 

 

 

 

 

 

 

 


 

 


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 21 March 2014

Item Number: L.3

File Number: D14/19678

 

Subject Heading:                     Council Presentation at the 2014 Surat Basin Expo Industry Forum

Classification:                                   Open Access  

Name of Applicant:                          Australian Events

Location:                                           

Author & Officer’s Title:                 Ryan Gittins, Specialist - Business Development

 

Executive Summary: 

 

Council has previously resolved to provide sponsorship to the 2014 Surat Basin Energy & Mining Expo Industry Forum (GM/11.2013/22 – 13 Nov 2013). The Industry Forum is a field trip to Roma and Miles on Tuesday 17 June 2014, which will visit sites that are significant for the resource industry in the Surat Basin.


As a major sponsor of the event, Council has been requested to confirm how many presentation opportunities it would like during the event. The schedule will permit MRC presentations at the following points:

 

1.   Breakfast at Diamantina Village

2.   Coach trip from Roma to Miles

3.   The Industry Forum Dinner in Toowoomba (17 June 2014)

 

 

Officer’s Recommendation:  

That Council:

 

A.  Confirms its interest in presenting at the Breakfast (Diamantina Village) and the Industry Forum Dinner in Toowoomba.

B.  Nominate Councillor/s to attend to Industry Forum (travelling from Roma to Toowoomba) on 17 June 2014. Noting that the Surat Basin Energy & Mining Expo will be held in Toowoomba on the following days (18 & 19 June 2013), and that 2 complimentary tickets have been provided for the complete tour.

C.  Nominate Councillor/s to speak/present at the Breakfast (Diamantina Village) and the Industry Forum Dinner in Toowoomba. 

 

 

Body of Report:

Council had confirmed its sponsorship of the 2014 Surat Basin Expo Industry Forum, a field trip travelling to Roma and Miles on 17 June 2014. In accordance with the sponsorship agreement, Council has opportunities to speak at various points throughout the tour:

 

1.   Breakfast at Diamantina Village

2.   Coach trip from Roma to Miles

3.   The Industry Forum Dinner in Toowoomba (17 June 2014)

 

It is recommended that Council presents at the breakfast (Diamantina Village) and dinner (Toowoomba). The coach trip (Roma – Miles) will provide a great opportunity for informal presentations and discussion. In addition to the breakfast, it is recommended that a presentation be conducted at dinner as attendance at this function will not be restricted to those who participated in the tour.

 

Sponsorship inclusions

 

As per the sponsorship agreement, Council will receive the following:

 

·    2 tickets to the complete industry tour (incl. flights)

·    6 tickets to the welcome breakfast (Diamantina Village)

·    4 tickets to the Industry Forum Dinner (Toowoomba)

 

Proposed Event Itinerary

 

Tuesday 17 June 2014

6am (approx.)

Skytrans flight – Toowoomba to Roma

7:30am

Attendees picked up from Roma Airport

8am

Arrive Diamantina Village

8am – 9:45am

Breakfast and presentations at Diamantina Village

9:45 – 11:15am

Coach trip to Miles

11:15am – 11:45am

Miles – short guided tour

11:45 – 12:30pm

Coach trip to Condabri

12:30pm – 2pm

Condabri – lunch and tour

2pm – 3:30pm

Travel to Miles airport, presentation and flight prep

3:30pm – 4:30pm

Skytrans flight to Toowoomba

6pm – 9pm

Industry Forum Dinner & Presentations (Location TBC)

 

Wednesday 18 & 19 June 2014

 

All day

Surat Basin Energy & Mining Expo (Toowoomba Showgrounds)

 

 

 

Consultation (internal/external):

Ed Sims, Manager – Economic & Community Development

Kelly Rogers, Coordinator, Elected Members & Community Engagement

 

Jenna Harber, Australian Events

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$5,500 sponsorship commitment in accordance with GM/11.2013/22 (completed)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(a) To proactively identify and encourage actions which facilitate the sustainable development of the regional economy.

Supporting Documentation:

Nil

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 3 March 2014

Item Number: L.4

File Number: D14/14319

 

Subject Heading:                     Designated Heavy Vehicle Routes

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

 

Executive Summary: 

Following the implementation of the National Heavy Vehicle Regulator (NHVR) scheme all requests for permits for the movement of multi-combination vehicles on roads under the control of a Local Authority are actioned by this regulator.  Currently, through NHVR, multi-combination vehicles (MCV) up to and including B-doubles and Type 1 road trains, can travel on any Council controlled road without restriction.  This unrestricted access is limiting Council’s ability to monitor and manage the movement of MCVs.

 

 

Officer’s Recommendation:  

That Council, subject to the approval of the regulating body (NHVR),

a)   Permit the unrestricted movement of heavy multi-combination vehicles, up to and including Type 1 road trains, on urban streets which provide a link from state controlled roads to industrial areas and other facilities frequently accessed by such vehicles, as detailed on the maps provided;

b)   Permit the unrestricted movement of heavy multi-combination vehicles, up to and including b-doubles and Type 1 road trains, for which the movement is for the sole purpose of transportation associated with primary production (excluding the feedlot, logging and forestry industries); and

c)   Subject to the above exceptions, control the movement of all other heavy multi-combination vehicles, up to and including b-doubles and Type 1 road trains, on all other roads within the control of Maranoa Regional Council through the NHVR permit system;

 

 

Body of Report:

Following the implementation and roll out of the National Heavy Vehicle Regulator (NHVR) scheme all requests for permits for the movement of multi-combination vehicles on council controlled roads are actioned by this regulator.

 

Currently, through NHVR, multi-combination vehicles (MCV) up to and including B-doubles and Type 1 road trains, can travel on any Council controlled road without restriction. 

This unrestricted access is limiting Council’s ability to monitor and manage the movement of MCVs.

 

It is recommended that, to allow Council Officers to manage the movement of these vehicles and to, if necessary, apply conditions to the movements; restrictions be applied to all roads (with the exceptions details below) within the control of Maranoa Regional Council.

 

Exceptions to be applied include:

·    unrestricted access to urban streets providing a link from state controlled roads to industrial areas and other facilities frequently accessed by heavy vehicles; and

·    unrestricted access for vehicles whose sole purpose in the transportation associated with primary production.

 

Consultation (internal/external):

David Scott: President - The Livestock and Rural Transporters Association of Queensland Inc

Internal consultation with Roads and Drainage work unit members

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Maps NHVR Proposed Type 1 road train routes (Meeting of 26 March 2014)

D14/19090

2View

List of proposed Type 1 Road Train Routes NHVR (Meeting of 26 March 2014)

d14/20294

 

Report authorised by:

Cameron Castles, Director - Infrastructure Services


Attachment 1

Maps NHVR Proposed Type 1 road train routes (Meeting of 26 March 2014)

 










Attachment 2

List of proposed Type 1 Road Train Routes NHVR (Meeting of 26 March 2014)

 



Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 25 March 2014

Item Number: L.5

File Number: D14/20453

 

Subject Heading:                     Waive statutory fees for commercial use of footpaths

Classification:                                   Open Access  

Name of Applicant:                          Commerce Roma

Location:                                            Maranoa Region

Author & Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

 

Executive Summary: 

Commerce Roma are requesting Council to provide support to businesses within the Maranoa Region through waiver of fees for the commercial use of footpaths

 

 

Officer’s Recommendation:  

That Council implement Local Law process, (applications received in accordance with Local Laws, and administered through process) however, waive fees for approved signs placed on the footpath that are covered by the applicants public liability whereby such signs pose little or no risk to the public. (eg. Signs secured appropriately so as they do not fall over, or the sign does not pose a trip hazard).

 

 

Body of Report:

Commerce Roma is seeking Council to support local businesses through waiving of statutory fees associated with approval for such businesses to use footpaths to deposit goods and matter.

 

Local Laws provide a legal and procedural framework for Local Governments to administer, implement and enforce governance within the Local Government area.  Such Laws go through a rigorous consultation period, of which Council invited Commerce Roma to participate in the process of its new local laws (4 April 2011).   To administer activities that are prescribed within these Local Laws, Council set statutory fees and charges.

 

 Prior to any approvals being granted to applicants of prescribed activities, (street stalls, advertising signs, placement of tables and chairs) Council is obligated to consider the following:

·    Operation and management of the prescribed activity is adequate to protect public health, safety and amenity as well as prevent environmental harm

·    Consistent with purpose and requirements of applicable legislation

·    Not conflict with conditions of any other relevant approval issued

·        Obtain the applicants public liability associated with the prescribed activity

·        Inspect the area where the applicants is wanting to operate the prescribed activity

 

Should Council not regulate these Local Laws, the use of Council controlled areas and roads may allow unfair commercial advantage over fixed premises, as well as risks to the public. (eg. Trip hazard, blocking of the footpath).

 

Under the previous Roma Town Council Local Law, a person selling jewelry from a stall on the footpath, paid $104.00 per year for the stall permit, plus their public liability insurance fee.  Such approval is unfair commercial advantage over a fixed premises that has higher overheads for the annum.  Under the current Local Law, this type of business can not operate within a specified radius of a fixed premises which sell or offer for sale, the same or similar goods or services.

 

Similarly, a fixed premises that wishes to sell goods from Local Government land requires an approval under the Local Law.

 

Council has received complaints from the public that have been investigated by its officers.  A letter has been submitted by Commerce Roma requesting Council to consider the waiving of fees for depositing goods and matter on the footpath for all businesses within the Maranoa Region.

 

It is recommended that Council consider to waive of fees for appropriate signs, where an applications is made to Council for such signs to be placed on Council managed land.  In accordance with the Local Law, Council need to follow the process to ensure there is sufficient public liability that will cover identified risks.  This will also enable employees to inspect and provide applicants with conditions that ensures material and or matter placed on the footpath does not pose a risk to the public, and footpaths can be used for their gazetted purpose.

 

$104.00 fee for “A” frame sign to be erected on footpath for twelve months

$21.00 fee for “A” frame sign to be erected for one off event

Nil for a local not for profit organisation

 

However, it is recommended that fees not be waived for the sale or display of goods on Council land.  Business is deriving income from such goods or display of goods on the footpath.

Consultation (internal/external):

Rob Hayward – Director Planning Facilities and Environment

Cameron O’Neil - Councillor

Risk Assessment (Legal, Financial, Political etc.):

<provide risk details or state 'Nil'>

Policy Implications:

Compliance with Local Law requirements and processes

 

Financial Resource Implications:

Has the potential to cause financial hardship to Council, should a public liability claim be placed on Council should employees not administer Local Law requirements

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.3(a) To undertake Council’s regulatory function in relation to the administration of Environmental Health legislation and associated regulations in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Maranoa Regional Council

    

General Meeting -  26 March 2014

Officer Report

Meeting: General  26 March 2014

Date: 25 March 2014

Item Number: L.6

File Number: D14/20505

 

Subject Heading:                     Corporate Plan Extension

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Council’s first Corporate Plan covered the period 2009-2013.  The draft new Corporate Plan is underway but there are some steps that still need to be done.   The latest extension was to 31 March 2014, but some additional time is required.

 

 

Officer’s Recommendation:  

That the existing Corporate Plan be extended to 31 May 2014 to allow sufficient time for the new plan to be finalised and community engagement undertaken.

 

 

Body of Report:

 

Nil

 

 

Consultation (internal/external):

 

·    Delay detailed in Work Program and advised to Councillors.

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

A desktop assessment of the current plan was undertaken for the Annual Report preparations.     The key objectives are equally relevant today.     There are a couple of key issues that will be included more prominently in the new plan – i.e. Corporate Communications and Community Engagement.

 

Greater consideration of the impacts of the energy sector will also need to be incorporated.

 

 

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer