Late Items
General Meeting
Wednesday 26 June 2013
Roma Administration Centre
NOTICE OF MEETING
Date: 2 July 2013
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor W S Wason
Councillors: Councillor J L Chambers
Councillor R J Denton
Councillor P J Flynn
Councillor W M Newman
Councillor C J O’Neil
Councillor M L Price
Councillor D J Schefe
Chief Executive Officer: Ms Julie Reitano
Senior Management: Mr Tony Klein (Director Community & Commercial Services)
Mr Michael Parker (Acting Director Infrastructure Services)
Mr Rob Hayward (Director Development, Facilities & Environmental Services)
Officers: Ms Jane Frith (Coordinator Corporate Communications)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on June 26, 2013 at 9.00am.
Julie Reitano
Chief Executive Officer
Maranoa Regional Council
General Meeting - 26 June 2013
TABLE OF CONTENTS
Item Subject
No
L Late Items
L.1 Maranoa Retirement Village Gates................................................................. 2
Prepared by: Tony Klein, Director - Community & Commercial Services
Attachment 1: QH MPHS CAN request to donate MRV gates..................... 4
Attachment 2: MRV gates photo # 1................................................................ 5
Attachment 3: MRV gates photo # 2................................................................ 6
L.2 Simpsons Creek Crossing Realignment - Mt Owen Access Road........ 7
Prepared by: Michael Parker, Director - Infrastructure Services (Acting)
Attachment : Email advice from Queensland Reconstruction Authority regarding Simpsons Crossing................................................................... 9
L.3 2011/12 Annual Report.................................................................................... 10
Prepared by: Julie Reitano, Chief Executive Officer
Attachment : Draft Annual Report 2011/2012............................................. 12
Officer Report
Meeting: General 26 June 2013 |
Date: 24 June 2013 |
Item Number: L.1 |
File Number: D13/26824 |
Subject Heading: Maranoa Retirement Village Gates
Classification: Open Access
Name of Applicant: Queensland Health - Mitchell Multi Purpose Health Service Community Advisory Network
Location: Mitchell
Author & Officer’s Title: Tony Klein, Director - Community & Commercial Services
Executive Summary: Queensland Health through the Mitchell Multi Purpose Health Service Community Advisory Network has requested Council donate the front entrance gates of the Maranoa Retirement Village to the group.
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That Council: 1. Donate the front entrance gates of the Maranoa Retirement Village to Queensland Health through the Mitchell Multi Purpose Health Service Community Advisory Network on the basis that the group arrange for the removal of the gates; and 2. Consider which party will be responsible for the construction of a ‘cockies’ gate on the site.
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Body of Report:
Queensland Health through the Mitchell Multi Purpose Health Service Community Advisory Network has requested Council donate the front entrance gates of the Maranoa Retirement Village to the group for use at the new Mitchell MPHS.
The relevant correspondence from the group forms part of the supporting documentation to this report.
Consultation (internal/external):
Julie Reitano, CEO
Melissa Wathen, Manager Social Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Gates valued at approximately $1,000
Replacement ‘cockies’ gate to allow access other than grid - approximately $250
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.7(c) To provide an advocacy role for the provision of health services and facilities as required so as to address the needs of residents in the region.
Supporting Documentation:
1View |
QH MPHS CAN request to donate MRV gates |
D13/12687 |
2View |
MRV gates photo # 1 |
D13/26855 |
3View |
MRV gates photo # 2 |
D13/26857 |
Report authorised by:
Officer Report
Meeting: General 26 June 2013 |
Date: 25 June 2013 |
Item Number: L.2 |
File Number: D13/26999 |
Subject Heading: Simpsons Creek Crossing Realignment - Mt Owen Access Road
Classification: Open Access
Name of Applicant: N/A
Location: Mt Owen Road off Munaweena Road
Author & Officer’s Title: Michael Parker, Director - Infrastructure Services (Acting)
Executive Summary: Councillors and Council Officers have recently received a request from property owners on the Mt Owen Access Road to not effect NDRRA funded repairs to the existing Simpsons Ck Crossing. It is asserted that a new alignment, surveyed some time ago, should be constructed instead. This would also enable access to be retained while construction is underway on the new alignment.
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That Council:
1. Proceed with the construction of a Crossing at Simpsons Ck on the Mt Owen Access Road, using the surveyed realignment, in order to allow heavy vehicle access to the area.
Further, that Council use NDRRA funding for the project, accepting a cap on the recommended value for the project, with Council to be paid actual costs up to the capped amount, and accepting that Council will be required to meet any cost overrun.
2. Allow the construction of the realigned Crossing by way of a variation to an existing Contract entered into with NJ Contracting for NDRRA works in this area given the fact that NJ Contracting are presently established in this particular area performing NDRRA works and their schedule of rates which will be used to determine the construction cost were comparable to rates submitted by other tenders. On this basis, Council is in a position to claim Exception for entering into a medium sized contract without at first going to tender or seeking competitive quotes, in accordance with Section 235(a) of the Local Government Regulation 2012, by resolving that it is satisfied that there is only one (1) supplier who is reasonably available to perform the works. Further that Council use R2R funding for the funding balance estimated at $43,200.
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Body of Report:
The existing Simpsons Ck Crossing was damaged during the 2012 Natural Disaster Event 4. Restoration works to effect repairs were approved, and a contract for the work awarded to NJ Contracting, following submissions from several tenderers.
Property owners who use the Mt Owen Road state that the existing alignment is too steep for heavy vehicles, and that the previously surveyed alternate alignment should be constructed, as restoration of the existing Crossing is of no benefit.
Discussions with the Queensland Reconstruction Authority (QRA) about moving the restoration funding to a new alignment has been fruitful, with preliminary agreement reached to allow the work to proceed whilst the Contractor is in the area.
Council’s estimated funding component (complementary works) is $43,200. The estimate for the realignment option is $403,852.
In situations such as this, a Council contribution for complementary works is an option for submission to QRA for consideration. If acceptable, the QRA contribution is capped at either the recommended value (QRA rates) or if tendered, the tendered scheduled of rates value, whichever is the greater.
Consultation (internal/external):
Frank Nastasi, Specialist – Senior Engineer Flood Recovery
Queensland Reconstruction Authority
Aurecon – Project Managers Flood Recovery
Property Owners – “Redbank” and “Mt Owen”
Risk Assessment (Legal, Financial, Political etc.):
Cultural Heritage clearance was obtained two years ago
Following construction, a road opening and road closure by resurvey will have to take place to ensure that the new alignment is on survey.
Policy Implications:
Nil
Financial Resource Implications:
Estimated cost of complementary works is $43,200, recoverable as a Roads to Recovery Project.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
Email advice from Queensland Reconstruction Authority regarding Simpsons Crossing |
D13/27016 |
Report authorised by:
Officer Report
Meeting: General 26 June 2013 |
Date: 25 June 2013 |
Item Number: L.3 |
File Number: D13/27127 |
Subject Heading: 2011/12 Annual Report
Classification: Open Access
Name of Applicant: N/A
Location: N/A
Author & Officer’s Title: Julie Reitano, Chief Executive Officer
Executive Summary: As prescribed under the Local Government Regulation 2012, Council is required to prepare an annual report for each financial year. Council wrote to the Minister for Local Government, Community Recovery and Resilience, requesting an extension of time for adoption of Council’s 2011/12 Annual Report. This extension was granted until 27 June 2013. |
That Council: 1. Adopt the 2011/12 Annual Report for Maranoa Regional Council as presented; 2. The Chief Executive Officer publishes the report within two (2) weeks of its adoption.
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Body of Report:
Requirements for the preparation of Council’s Annual Report are prescribed under the Local Government Regulation 2012.
Under section 182 (3) of the regulation, the Minister can, by notice to the Local Government area, by notice, can extend the time by which a Council can adopt the Annual Report. Council wrote to the Minister on 27 May 2013, requesting an extension for adoption of the 2011/12 Annual Report. This extension was granted by the Minister until 27 June 2013.
The Local Government Regulation 2012 prescribes specific information a Local Government must publish as part of the Annual Report. This includes, but is not limited to-
· Financial Statements for the financial year in question
· Community Financial Report
· Particular Resolutions of Council as specified
· Information about the Councillors including for example - (Expenses Incurred, Superannuation, meeting attendance, complaints)
· Overseas Travel
· Expenditure on grants to community organisations
· Administrative Action Complaints
· A range of other reportable items
The 2011/12 Annual Report is now presented for Council’s adoption.
Consultation (internal/external):
Councillors of Maranoa Regional Council
Minister for Local Government Community Recovery and Resilience – David Crisafulli MP & Director-General Craig Evans AM
Risk Assessment (Legal, Financial, Political etc.):
Failing to adopt the 2011/12 Annual Report by the 27 June 2013 is in breach of the requirements specified under the Local Government Regulation 2012 – Section 182.
Policy Implications:
Local Government Regulation 2012
Local Government (Finance, Plans and Reporting) Regulation 2010
Financial Resource Implications:
Annual Report publication costs
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.
Supporting Documentation:
1View |
Draft Annual Report 2011/2012 |
D13/28443 |