General Meeting
Wednesday 27 March 2013
Roma Administration Centre
NOTICE OF MEETING
Date: 22 March 2013
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor W S Wason
Councillors: Councillor J L Chambers
Councillor R J Denton
Councillor P J Flynn
Councillor W M Newman
Councillor C J O’Neil
Councillor M L Price
Councillor D J Schefe
Chief Executive Officer: Ms Julie Reitano
Senior Management: Mr Tony Klein (Director Community & Commercial Services)
Mr Michael Parker (Acting Director Infrastructure Services)
Mr Rob Hayward (Director Development, Facilities & Environmental Services)
Officers: Ms Jane Frith (Coordinator Corporate Communications)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on March 27, 2013 at 9.00am.
Julie Reitano
Chief Executive Officer
Maranoa Regional Council
General Meeting - 27 March 2013
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 13 March 2013..................................................................................................... 5
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Office of the CEO & Organisational Services
10.1 Financial Sustainability Report for the period to 28 February 2013.... 25
Prepared by: Alan Marchant, Manager - Financial Operations
Attachment 1: MONTHLY REPORT -INCOME EXPENDITURE STATEMENT 28TH FEBRUARY 2013................................................................... 28
Attachment 2: MONTHLY REPORT - BALANCE SHEET 28TH FEBRUARY 2013 29
Attachment 3: MONTHLY REPORT -PROGRAM YTD FIGURES 28TH FEBRUARY 2013.......................................................................................... 30
11 Community & Commercial Services
11.1 Addition of HCI Bike Blender Smoothie to Maranoa Regional Council fees and Charges Register.............................................................................................. 41
Prepared by: Melissa Wathen, Manager- Social Services
11.2 Libraries Grant Programs .............................................................................. 43
Prepared by: Jacqueline Burns, Coordinator - Libraries, Arts & Culture
12 Infrastructure Services
12.1 Amendments to Council's Interim Grids and Gates Policy.................... 46
Prepared by: Peter Weallans, Manager - Infrastructure Contracts & Engineering Services
12.2 Capital Project: Property Access Road off Burtons Road.................... 50
Prepared by: Kym Downey, Manager - Infrastructure Planning & Design
Attachment 1: Gary & Liz Haaijer - Request for Urgent repairs to Access Road to Lot 396 off Burtons Road Roma.................................................. 54
Attachment 2: Letter Response - Gary&Liz Haaijer - Burton's Road 13 July 2012 55
Attachment 3: Letter Response to Gary Haaijer email request - Burtons Rd 56
Attachment 4: Complaint about the access road to Lot 397 Burtons Road, Roma 57
Attachment 5: Letter Response - Jason Lewis, Burtons Road................... 66
Attachment 6: Road Access Policy - New Dwellings (Bungil Shire Council) 67
13 Development, Facilities & Environmental Services
13.1 Negotiated Decision Request - Material Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment (File: 2012/18039).......................................................................... 69
Prepared by: Danielle Pearn, Coordinator - Planning
Attachment 1: Body of Report......................................................................... 79
Attachment 2: Original Set of Development Approval Conditions.............. 92
Attachment 3: Approved Site Plan................................................................. 96
Attachment 4: Department of Environment and Heritage Protection Permit 97
Attachment 5: Department of Environment and Heritage Protection Concurrence Agency Response................................................................. 109
13.2 Application for Assessable Building Works - Oversized Residential Outbuilding (File: 2013/18524)............................................................................................ 111
Prepared by: Danielle Pearn, Coordinator - Planning
Attachment 1: 2013/18524 - Applicant Correspondence......................... 114
Attachment 2: 2013/18524 - Development Plans...................................... 115
Status Reports
14 Office of the CEO & Organisational Services
15 Community & Commercial Services
16 Corporate Services
17 Infrastructure Services
18 Commercial Business
19 Building, Facilities & Environmental Services
Next General Meeting
Confidential Items
In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
C Confidential Items
C.1 Proposed Organisational Structure - Customer Service Facilitation
Classification: Closed Access
Local Government Regulation 2012 Section 275(a) the appointment, dismissal or discipline of employees.( Proposed Organisational Structure Change)
C.2 Supplementary
Fees and Charges
Budget 2012/2013
Classification: Closed Access
Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
C.3 NDRRA Tender Recommendation 13/25 - North East Region
Classification: Closed Access
Local Government Regulation 2012 Section 275(e) contracts proposed to be made by it.
C.4 NDRRA Tender Recommendation 13/26
Classification: Closed Access
Local Government Regulation 2012 Section 275(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving the local government; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
C.5 Tender APLNG-WP3-Civil Works to widen Yuleba-Taroom Road Ch. 24000 - 38166 and also upgrade adjoining intersections at Horse Creek Road and Reedy Creek Road
Classification: Closed Access
Local Government Regulation 2012 Section 275(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving the local government; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
C.6 Update on Energy Sector Activities associated with Road Network Upgrades
Classification: Closed Access
Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Councillor Business
20 Councillor Business
20.1 Use of vacant State Government land...................................................... 117
Prepared by: David Schefe, Councillor
Closure
Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 13 March 2013 commencing at 9.00am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.
AS REQUIRED
Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager - Major Projects, Economic Development & Tourism - Ed Sims, Project Manager Flood Mitigation Projects - Ross Drabble, Coordinator Rates - Dana Harrison.
GUESTS
John Postlethwaite from GHD.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.08am.
APOLOGIES
There were no apologies for the meeting.
Confirmation of Minutes
Moved Cr Price Seconded Cr Newman
That the minutes of the General Meeting (3-27.02.13) held on 27 February 2013 be confirmed to include an amendment to wording of Resolution Number GM/02.2013.37, to state-
“That Council name the roads identified in the attached maps “Oxley Street” (currently signed as “Warbuton Street”), and the second identified unnamed road “Bristol Street.”
This reference is found on page 5 of the minutes and pertains to Item 13.1 – “Naming of Unnamed Roads.”
CARRIED 9/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
There were no presentations/petitions or deputations at the meeting.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Office of the CEO & Organisational Services
File Number: D13/8936 |
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Subject Heading: Consideration of Elected Member Attendance at conferences Location: Rockhampton, Toowoomba & Canberra |
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Author and Officer’s Title: Kelly Rogers, Coordinator - Elected Members & Community Engagement |
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Executive Summary: Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.
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Moved Cr O'Neil Seconded Cr Wason That Council:
1. Endorse the attendance of Cr. Wendy Newman at the “Infrastructure & Energy Summit” in Toowoomba on 6 – 8 March 2013;
2. Approve the attendance of Cr. Peter Flynn at the “Making FIFO Work in Regional Communities” Conference in Rockhampton on 25 – 26 March, 2013;
3. Approve Cr. Peter Flynn to join the Mayor and Cr O’Neil in travelling to Canberra on 19 & 20 March 2013, to meet with Federal Senators and Representatives to seek additional financial support for flood mitigation in Roma, Mitchell and Amby.
CARRIED 9/0 |
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Responsible Officer |
Coordinator - Elected Members & Community Engagement |
Community & Commercial Services
File Number: D13/7196 |
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Subject Heading: Regional Arts Development Fund (RADF) Annual Bid 2013-2014 |
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Author and Officer’s Title: Susan (Sue) Sands, Coordinator - Grants (Council & Community) |
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Executive Summary: The Regional Arts Development Fund (RADF) is an annual application submitted by Council to Arts Queensland for funds to support the local RADF program. Applications for the 2013-14 RADF bid close 31 March 2013. |
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Moved Cr Newman Seconded Cr Chambers That Council:
1. Approve the amount of $30,000 for the Regional Arts Development Fund (RADF) bid for 2013-14 to be submitted to Arts Queensland; and
2. Approve in-principle for the allocation of $12,857 from the 2013-14 Council Budget as Council’s contribution towards the 2013-14 RADF Program.
CARRIED 9/0 |
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Responsible Officer |
Coordinator - Grants (Council & Community) |
File Number: D13/7573 |
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Subject Heading: Naming of Mitchell Multi Purpose Health Service Extension Building Location: Mitchell |
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Author and Officer’s Title: Tony Klein, Director - Community & Commercial Services |
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Executive Summary: With the imminent completion of the Mitchell Multi Purpose Health Service (MPHS) project, Council was requested to consider possible names for the extension to be put forward to the Minister for Health (State) for his consideration in addition to the MRVASC suggestions. |
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Moved Cr Price Seconded Cr Chambers That:
1. In addition to the suggestions put forward by the MRVASC for the naming of the Mitchell Multi Purpose Health Service Extension Building, Council submit the following suggestions in order of priority – 1) Maranoa Place 2) Maranoa Village & 3) Maranoa Wing;
2. The suggested names reflect Council’s historic association with the soon to be decommissioned Maranoa Retirement Village; and
3. Council submit the full listing of suggested names, inclusive of those put forward by the MRVASC for the Minister’s consideration.
CARRIED 9/0 |
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Responsible Officer |
Director - Community & Commercial Services |
Infrastructure Services
File Number: D13/8517 |
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Subject Heading: Flood Mitigation Infrastructure Asset Management and Operation Plan |
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Author and Officer’s Title: Kym Downey, Manager - Infrastructure Planning & Design |
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Executive Summary: The reporting requirements for the Regional Development Australia Fund (RDAF) funding for the Roma Flood Mitigation Project – Levee Construction project requires that Council demonstrate that the outcomes of the project will be retained in its original condition for a period of five years.
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Moved Cr Newman Seconded Cr O'Neil
That subject to funding being approved for construction of the levee embankment in Roma:
1. Council fund all costs associated with operating and maintaining the infrastructure to its original condition for a period of five years following completion of construction.
2. On completion of the construction, Council’s Asset Management Plans be amended to include a Flood Mitigation asset class. Further, that the plan for this asset class include details of the operational needs of the infrastructure, a strategy for ongoing management and details of requirements to maintain the viability of the infrastructure. Financial projections of costs associated with operating and maintaining the infrastructure are to be included.
CARRIED 9/0 |
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Responsible Officer |
Manager - Infrastructure Planning & Design |
File Number: D13/8695 |
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Subject Heading: Capital Project - Public Toilets at Injune Truck Stop |
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Author and Officer’s Title: Kym Downey, Manager - Infrastructure Planning & Design |
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Executive Summary: Council has received advice that the lack of facilities at the Injune Truckstop is resulting in health and lifestyle issues. |
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Moved Cr Schefe Seconded Cr O'Neil
That Council:
1. Consider the capital outlay to install toilets as part of the 2013/14 budget deliberations; and
2. In the interim, as a priority, investigate all options in the provision of an amenity block, including the undertaking of further discussion with the Main Roads Department seeking a co-contribution arrangement in funding the preferred option should this matter be progressed by Council.
CARRIED 8/1 |
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Responsible Officer |
Manager - Infrastructure Planning & Design |
Development, Facilities & Environmental Services
File Number: D13/8132 |
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Subject Heading: Temporary Replacement of Absent Local Disaster Management Group Members |
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Author and Officer’s Title: Sarah Kettle, Support Officer - Local Disaster Coordinator |
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Executive Summary: Two of Council’s Local Disaster Management Group (LDMG) members will be away in August and potentially on an unplanned basis from time to time; as such replacements are needed for their roles in the group. |
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Moved Cr O'Neil Seconded Cr Wason That:
1. Cr. Price cover Cr Wason’s role as Deputy Chair of LDMG and Cr. Flynn substitute for Cr O’Neil as Deputy Chair of LDMG/Chairperson of Local Emergency Coordination Committee (LECC);
2. Substitutions in the absence of the designated Deputy Chair of LDMG (Cr. Wason), and Deputy Chair of LDMG/Chairperson of Local Emergency Coordination Committee (LECC) (Cr. O’Neil), be incorporated into the Disaster Management Plan;
3. All Elected Members be trained to fulfil the required roles in the event of planned and unplanned absenteeism.
CARRIED 9/0 |
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Responsible Officer |
Support Officer - Local Disaster Coordinator |
File Number: D13/8594 |
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Subject Heading: Material Change of Use – Accommodation Units" (6 dwelling units) File: 2012/18326 Location: 20 Queen Street, Roma Qld 4455 (Lot 10 on RP4448) Applicant: P.A. & D.S. Burns C/- Murray & Associates (Qld) Pty Ltd PO Box 246, Nambour Qld 4560 |
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Author and Officer’s Title: Danielle Pearn, Coordinator - Planning |
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Executive Summary: The application seeks a Development Permit for a Material Change of Use – Accommodation Units (6 dwelling units) on land at 20 Queen Street, Roma QLD 4455 and described as Lot 10 on RP4448.
The proposed development is consistent with the Roma Town Planning Scheme 2006 including the DEOs and Rural Zone Code.
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Moved Cr Schefe Seconded Cr Wason That Council approve the Development Permit for a Material Change of Use – Accommodation Units (6 dwelling units) on land at 20 Queen Stree, Roma QLD 4455 and described as Lot 10 on RP4448 subject to the following conditions:
Preamble
1. Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).
Complete and Maintain
1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.
2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.
3. Maintain the approved development being Material Change of Use (Accommodation Units – 6 dwelling units) in accordance with the approved plans:
Latest versions
4. Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.
Stormwater and Drainage
5. Stormwater collection and disposal is to comply with the Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and CMDG Design Guidelines D-5 ‘Stormwater Drainage Design’.
6. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
7. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.
8. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.
9. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.
10. The stormwater disposal system must be in accordance with the approved Site Based Stormwater Management Plan prepared by Empire Engineering (No. SC-3743, Rev A, dated 12 September 2012). The proposed 20m2 detention basin is to be limited to a depth of 0.3 metres, to avoid the requirement for fencing around the perimeter.
Erosion Control
11. All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.
12. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
13. Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.
14. Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.
Services Provisions
15. The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.
16. The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.
17. The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).
18. If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).
19. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
20. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.
21. All sewerage mains and associated infrastructure located within the allotment boundaries, must be contained within a three metre wide registered easement.
Access, Roads, Landscaping and Lighting
22. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.
23. All windows and balconies overlooking adjoining neighbouring properties will be appropriately screened with external treatment (i.e. slats) to reduce light to 50% of maximum visibility.
24. Vehicle crossover from Queen Street is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.
25. Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.
26. Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and exit the site in a forward direction.
27. Provide a total of nine car parking spaces on the site in accordance with the approved plans.
28. All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.
29. The existing kerb and channel at the laneway to the rear of the site is to be extended for the full length of the property boundary and connected to the kerb in Timbury Street. The profile of the kerb and channel shall be in accordance with drawing CMDG-R-041 Rev B, dated 07/2011 - Type 1 Barrier Kerb and Channel, and is to include a constructed crossover.
30. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
31. Landscaping must be provided in accordance with the approved plan, ED 12164 DA-01 Issue A, dated 17 September 2012, Development Application Landscape Concept Plan.
32. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.
33. Ground covers should fully cover vegetated areas within 1 year of planting.
Avoiding Nuisance
34. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
35. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
36. A 1.8 metre high acoustic fence must be provided along the full length of the rear (south-west) and side (north-west and south-east) boundaries of the site, in accordance with approved plan 12-801 A-100 Rev B, dated 11 July 2012, Site Plan.
37. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
38. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.
No Cost to Council
39. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
40. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.
41. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
42. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the dwelling units.
Rubbish Collection
43. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
44. All bins shall be shielded from the view of travelling public and neighbours.
Use
45. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
46. The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.
47. All necessary utilities and services must be connected and operational prior to the commencement of the approved use and maintained in good order after the use commences.
Infrastructure Charges Payable
48. An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $105,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.
CARRIED 9/0 |
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Responsible Officer |
Coordinator - Planning |
File Number: D13/9087 |
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Subject Heading: Darling Downs Regional Plan – Town Protection Areas |
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Author and Officer’s Title: Robert Hayward, Director- Development, Facilities & Environmental Services |
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Executive Summary: As part of the development of the Darling Downs Regional Plan, the Queensland Government is looking to adequately protect communities from encroachment of inappropriate resource activities via Town Protection Areas (2km exclusion zone).
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Discussion: Cr. Schefe enquired on the treatment of localities such as Orange Hill and Hodgson. The Director of Development, Facilities and Environmental Services advised they would be included as part of the updated Strategic Plan, under the Draft Planning Scheme when reviewed.
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Moved Cr Denton Seconded Cr Flynn That Council endorse the correspondence sent to the Department of State Development, Infrastructure and Planning regarding the proposed Town Protection Areas for the Darling Down Regional Plan.
CARRIED 9/0 |
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Responsible Officer |
Director- Development, Facilities & Environmental Services |
COUNCILLOR BUSINESS
File Number: D13/9277 |
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Subject Heading: Sponsorship request- 2013 Angel Flight Outback Trailblazer Location: Mitchell Applicant: Angel Flight Outback Trailblazer |
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Author and Councillor’s Title: Cr. Robert Loughnan |
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Council gave consideration to sponsoring the 2013 Angel Flight Outback Trailblazer through sponsorship of the official start breakfast on 6 October 2013, in Mitchell, to the value of $2,080. |
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Moved Cr Denton Seconded Cr Newman That Council sponsor the 2013 Angel Flight Outback Trailblazer official start breakfast on 6 October 2013, in Mitchell to the value of $2,080.
CARRIED 9/0 |
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Responsible Officer |
Coordinator – Elected Members & Community Engagement |
LATE ITEM
Item Number: L.2 |
File Number: D13/9826 |
Subject Heading: Expressions of Interest - LGAQ Resource Communities Advisory Group |
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Author and Officer’s Title: Julie Reitano, Chief Executive Officer |
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Executive Summary: The report sought Council’s interest in nominating a representative to a new LGAQ Advisory Group established for Resource Communities.
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Discussion:
A number of nominations were put forward for consideration on the advisory group as stated below. At that time Council determined that the matter should lay on the table for consideration at a later point during the meeting, and no vote was taken on the motion at that time.
Moved Cr Denton Seconded Cr O’Neil
That Council nominates the Mayor, Cr. David Schefe and Manager Major Projects, Economic Development & Tourism – Ed Sims for consideration as respresentatives to the Resource Communities Advisory Group (RCAG).
NO VOTE TAKEN
Subject Heading: suspension of standing orders
Council adjourned for morning tea at 10.05am.
Subject Heading: resumption of standing orders
Council resumed the meeting at 10.38am.
CONFIDENTIAL ITEMS
In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(d) rating concessions;
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
(e) contracts proposed to be made by it;
Moved Cr O'Neil Seconded Cr Chambers
That Council close the meeting to the public at 11.39am.
CARRIED 9/0 |
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Cr. O’Neil left the Chamber at 11.56am.
Cr. O’Neil entered the Chamber at 11.59am.
Cr. O’Neil left the Chamber at 12.25pm.
Cr. O’Neil entered the Chamber at 12.26pm.
Cr. Flynn left the Chamber at 12.27pm.
Cr. Flynn entered the Chamber at 12.31pm.
Subject Heading: suspension of standing orders
Council adjourned for lunch at 12.55am.
Subject Heading: resumption of standing orders
Council resumed the meeting at 1.31pm.
Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in Item “C.6 – Sale of 29A Bowen Street Property” – Update due to a family member owning a local Real-estate Agency, and left the Chamber at 1.42pm, taking no further part in discussion on the item.
At cessation of discussion on item “C.6 – Sale of 29A Bowen Street Property” Cr. O’Neil entered the Chamber at 1.53pm.
Cr. O’Neil left the Chamber at 2.21pm.
Cr. O’Neil entered the Chamber at 2.21pm.
Subject Heading: suspension of standing orders
Council adjourned the meeting for a brief recess at 2.23pm.
Subject Heading: resumption of standing orders
Council resumed the meeting at 2.31pm.
Moved Cr O'Neil Seconded Cr Wason
That Council open the meeting to the public at 3.02pm.
CARRIED 9/0 |
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File Number: D13/9826 |
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Subject Heading: Expressions of Interest - LGAQ Resource Communities Advisory Group |
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Author and Officer’s Title: Julie Reitano, Chief Executive Officer |
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Executive Summary: The report sought Council’s interest in nominating a representative to a new LGAQ Advisory Group established for Resource Communities. |
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Moved Cr Denton Seconded Cr O'Neil That Council nominates the Mayor, Cr. David Schefe and Manager – Major Projects, Economic Development & Tourism – Ed Sims for consideration as representatives to the Resource Communities Advisory Group (RCAG).
CARRIED 9/0 |
|
|
|
Responsible Officer |
Chief Executive Officer |
Cr. Flynn left the Chamber at 3.06pm.
Cr. Flynn entered the Chamber at 3.07pm.
File Number: D13/7516 |
|
Subject Heading: Multiple Vacant Water and Sewerage Charges on Rates Assessments |
|
Author and Officer’s Title: Dana Harrison, Coordinator - Rates |
|
Executive Summary: For the 2012/2013 financial year, Council has corrected how vacant water and vacant sewerage rates are charged. There has been feedback from the affected ratepayers in response to these charges.
|
|
Moved Cr Chambers Seconded Cr Price
That Council grant a rebate under section 120 (1) (c) for vacant water and vacant sewerage charges for the 2012/2013 period where dwellings have been constructed over allotment boundaries or the vacant land is incapable of further development or improvement (subject to evidence satisfactory to the Coordinator - Rates). Further that Council consider revising the wording for the 2013/2014 Revenue Statement.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Coordinator - Rates |
File Number: D13/8897 |
|
Subject Heading: Proposed Rates Payment Arrangement Location: Noorindoo |
|
Author and Officer’s Title: Dana Harrison, Coordinator - Rates |
|
Executive Summary: Correspondence has been received from the applicant with a proposed payment plan for outstanding rates.
|
|
Moved Cr Denton Seconded Cr O'Neil That Council accept the applicant’s proposed payment plan and approve the write off of $5,886.66 given the circumstances.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Coordinator - Rates |
File Number: D13/8932 |
|
Subject Heading: Roma Quarry Business Review |
|
Author and Officer’s Title: Tony Klein, Director - Community & Commercial Services |
|
Executive Summary: The Queensland Treasury Corporation has recently undertaken a review of the operation of the Roma Quarry and made a number of recommendations to improve its efficiency.
|
|
Moved Cr Schefe Seconded Cr Wason That Council receive the Queensland Treasury Corporation’s Maranoa Regional Council Quarry Business Review report and endorse the various recommended changes to the financial management systems and operations of the Roma Quarry.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Director - Community & Commercial Services |
File Number: D13/8711 |
|
Subject Heading: Large Accommodation Camps Location: Warrego Highway - Lot 6 on RP 227971 and Lot 53 on SP 217817 Applicant: Surat Junction Pty Ltd and Roma 2 Pty Ltd |
|
Author and Officer’s Title: Dana Harrison, Coordinator - Rates |
|
Executive Summary: Correspondence was been received from Surat Junction Pty Ltd regarding the increase in rates due to the new categorisation for Large Accommodation Camps. Representations from Roma 2 Pty Ltd and Santos have also been made in regard to the rates categorisation of Large Accommodation Camps.
|
|
Moved Cr Price Seconded Cr Flynn That Council grant Surat Junction Pty Ltd and Roma 2 Pty Ltd a rebate under section 120(1)(c) of the Local Government Regulation 2012 for the period prior to the final building certificate being issued (Footings). The rebate will equate to the difference of rating category Large Accommodation Camps C and rating category Commercial/Industrial. Further that Council consider rewording the Large Accommodation Camps category description for the 2013/2014 Revenue Statement to omit the words “or approved for the use of a large accommodation work camp”.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Coordinator - Rates |
Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in the following item due to a family member owning local Real-estate Agency, and left the Chamber at 3.25pm, taking no further part in discussion or debate on the item.
File Number: D13/8934 |
|
Subject Heading: Sale of 29A Bowen Street Property - Update Location: Roma |
|
Author and Officer’s Title: Tony Klein, Director - Community & Commercial Services |
|
Executive Summary: At its meeting of 23 January 2013, Council resolved that a follow-up report be developed and presented to Council regarding the sale of 29A Bowen Street Roma (site of the Roma Neighbourhood Centre).
|
|
Moved Cr Chambers Seconded Cr Newman That Council receive and note the officer’s report as presented.
CARRIED 8/0 |
|
|
|
Responsible Officer |
Director - Community & Commercial Services |
At cessation of discussion on the abovementioned item, Cr. O’Neil entered the Chamber at 3.27pm.
File Number: D13/7831 |
|
Subject Heading: NDRRA Tender Recomendation 13 - 22 Location: South West Region |
|
Author and Officer’s Title: Francesco (Frank) Nastasi, Specialist – Senior Engineer |
|
Executive Summary: This contract is for the restoration of flood damaged roads and associated infrastructure in the South West Region of Maranoa Regional Council.
Tender invitations were forwarded to all six contractors on the MRC elected panel with FK Gardner & Sons Pty Ltd (FKG), Civil Contractors (Aust) Pty Ltd, NJ Contracting Pty Ltd and G & R Brown & Sons sending back proposals. These submissions have been reviewed.
|
|
Moved Cr Wason Seconded Cr Newman
That Council award the contract to FKG Contracting for the sum of $3,496,561.60 + GST.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Specialist – Senior Engineer |
File Number: D13/8114 |
|
Subject Heading: Proposed Airport Accommodation Village |
|
Author and Officer’s Title: Edward Sims, Manager - Major Projects, Economic Development & Tourism |
|
Executive Summary: Roma Airport Accommodation Village tenderer Resource Connect requested Council sign off on Council’s “Agreement to Lease” in order to submit a Development Application for the project. This report sought Council’s consideration of authorising the Chief Executive Officer to sign off as requested.
|
|
Moved Cr Newman Seconded Cr Denton That Council authorise the Chief Executive Officer to sign an “Agreement to Lease” with Resource Connect as the next step in the Roma Airport Accommodation Village project.
CARRIED 5/4 |
|
|
|
Responsible Officer |
Manager - Major Projects, Economic Development & Tourism |
File Number: D13/9564 |
|
Subject Heading: Expression of Interest 13.30 - Trial Composting Operation at Roma Waste Facility Location: Roma Waste Facility |
|
Author and Officer’s Title: Margaret Milla, Coordinator - Waste |
|
Executive Summary: Council received a 6 month proposal to conduct composting at the Roma Waste Facility. Council resolved to call for Expressions of Interest (EOI) to conduct a composting trial at the Roma waste facility. Applications were open for 3 weeks.
|
|
Moved Cr Wason Seconded Cr O'Neil That Council accept the proposal from Nugrow Regional Pty Ltd to conduct a composting trial for 6 months.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Coordinator - Waste |
Subject Heading: suspension of standing orders
Council adjourned the meeting for a brief recess at 3.42pm.
Subject Heading: resumption of standing orders
Council resumed the meeting at 3.47pm.
Council sought advice from the Department of Local Government concerning a potential or perceived Conflict of Interest for a number of Councillors in voting on the belowmentioned item. Advice received from the Department indicated that no conflict would apply. Upon receipt of this advice all present remained for discussion and voting on the matter.
File Number: D13/8967 |
|
Subject Heading: Roma Flood Mitigation Project: Acquisition Strategy for Land/Easements/Other to Permit Required Construction Works Associated with the Project Location: Roma Town |
|
Author and Officer’s Title: Ross Drabble, Project Manager - Flood Mitigation Projects |
|
Executive Summary: Acquisition of land/easements/other is a critical path activity for the project. The supporting document to the Officer’s Report describes the options for Council to acquire the necessary title to or appropriate interest in the land associated with the project. A successfully negotiated outcome with the property owner is the preferred and proposed starting strategy. However, if this is unlikely to be successful an early implementation of a compulsory acquisition strategy may be necessary.
|
|
Moved Cr O'Neil Seconded Cr Schefe That Council delegate to the CEO under s 257 of the Local Government Act 2009 to acquire all necessary title to, or appropriate interest in, land associated with, related to, or prudent or necessary for the construction of the levee embankment known as Stage 1 (or its impact) and for other flood mitigation alternatives presently being considered by Council:
a) in the shortest possible time frame; b) on terms that are in the best interests of the broader community; c) where appropriate activating the QRA’s powers under the Queensland Reconstruction Authority Act 2011.
Noting that the CEO may further delegate to the Project Manager or nominated position within Council under s 259 of the Local Government Act 2009.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Project Manager - Flood Mitigation Projects |
File Number: D13/8951 |
|
Subject Heading: Roma Flood Mitigation Project: Expressions of Interest (EOI) for Design and Construction Contractors Location: Roma Town |
|
Author and Officer’s Title: Ross Drabble, Project Manager - Flood Mitigation Projects |
|
Executive Summary: The infrastructure works for the Roma Flood Mitigation Project will be procured from the private sector. The Expression of Interest (EOI) process is the first step in the selection of a suitable designer and contractor to perform the works. This Officer Report outlines the governance around the EOI process, the criteria used by the evaluation panel to select a shortlist of respondents, and a recommended shortlist of companies.
|
|
Moved Cr Price Seconded Cr Chambers That Council shortlist the following respondents to Council’s advertised request for Expressions of Interest and from who tenders will, in due course, be invited for the design and construction of a levee embankment for Stage and possibly, at Council’s election, for Stage 2:
· FK Gardner & Sons Pty Ltd (designer – AECOM); · Ostwald Bros Pty Ltd (designer – SMEC); · Civil Mining & Construction Pty Ltd (designers – Aurecon, Royal HaskoningDHV);and · Golding Contractors Pty Ltd (designer – ARUP),
So as to enable the design and construction of a levee embankment and progress of the Flood Mitigation Project, to endeavour to mitigate against the extent of damage experienced in any future flood event in Roma, to be commenced as soon as possible.
CARRIED 9/0 |
|
|
|
Responsible Officer |
Project Manager - Flood Mitigation Projects |
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.00pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 March 2013, at Roma Administration Centre.
...............………................. ..................................
Mayor. Date.
Officer Report
Meeting: General 27 March 2013 |
Date: 20 March 2013 |
Item Number: 10.1 |
File Number: D13/11033 |
Subject Heading: Financial Sustainability Report for the period to 28 February 2013
Classification: Open Access
Name of Applicant: N/A
Location: N/A
Author & Officer’s Title: Alan Marchant, Manager - Financial Operations
Executive Summary: The Financial Sustainability Report for the period to 28 February 2013 together with a summary of Council’s actual performance at sub program level against Council’s approved budget (as amended in December Review) is presented for Council’s consideration.
|
That the progressive Financial Statements for the period to 28 February 2013 as included in the Financial Sustainability Report be received subject to audit.
|
Body of Report:
At the time of preparing this financial report there still exists a number of significant matters that impact upon Council’s reported trading result as at 28 February 2013 and require qualification.
Statement of Income and Expenditure
INCOME-
Rate Revenue for the period to 28 February 2013 reflects Council’s levy charges for the first half of the financial year only. Also there are adjustments for rates (that have occurred since the original levy was brought to account) that are included in this figure.
Recurrent Grants and Subsidies – As stated in previous reports presented to Council for the current financial year, the current balance does not include advance monies received for Council’s General Purpose (FAGS) grant ($5,369,110) as well as the corresponding Identified Road Component grant amounting to $1,468,588. These monies will be brought to account in this financial year once the Annual Financial Statements have been signed off by the Queensland Audit Office and Council’s General Ledger has been rolled over to the current financial year. In addition there is currently $18.8 million residing in Council’s reserves that represents the balance of the advance monies for flood damage event 1. These monies need to be taken into account when considering Council’s current balance for this item.
EXPENDITURE-
Employee Costs to date reflect that there are a number of positions in Council that are vacant and have had that status since 1 July 2012. These positions are currently being reviewed to assess their future need in the organisation.
Depreciation costs to date have been notionally based on a pro-rata rate for 8 months using Council’s currently approved budget allocation for 2012-13. Until assets are able to be capitalised for the current financial year (on receipt of the audit certificate from the QAO) depreciation costs will be based on this premise.
Capital Revenue
Capital grants are primarily dependent upon Council’s eligibility to claim for capital expenditure incurred and are reliant on the status and amount of expenditure expended against eligible capital projects.
Balance Sheet
Cash and Cash Equivalents represent amounts currently invested with the Queensland Treasury Corporation (majority) and monies held in Council’s business working account with the National Australia Bank (normally averaging approximately $500,000).
Receivables consist of several different client groups which are categorised in Council’s receivable system. Council’s major debt balances revolve around outstanding rates (currently $1.5M ) , quarry sales and general debtors which include State/Federal Departments and Qantas aggregating to $13.8M). Considerable attention has been given to addressing this area of Council’s business to reign in the amount currently outstanding and also implement a more uniform process for debt recovery.
Work In Progress (WIP) balance as at the 28 February 2013 is comprised of $23,138,488.34 in respect to project costs from the 2011-12 financial year that were not completed as at 30 June 2012 as well as projects costs incurred since1 July 2012 ($8,915,430.60) . A significant amount of the carried forward balance from 2011-12 relates to the Roma Airport.
Sustainability Ratios
Council’s current progressive performance against the Department of Local Government’s financial sustainability benchmark ratios have been calculated and are provided for Council’s information.
The ratios are designed to provide an indicative performance of Council against key financial sustainability criteria which are desired to be met to ensure the prudent management of Council’s corporate financial risks.
Council’s annual performance in this regard is information incorporated as part of the presentation of Council’s Annual Financial Statements and reported annually in Council’s Annual Report.
Working Capital Ratio- 7.34% ( Benchmark>1) – Within Benchmark
Operating Surplus Ratio – -1.83% ( Benchmark 0-110%)- Within Benchmark
Net Financial Liabilities Ratio – 0.48%( Benchmark <=60%) – Within Benchmark
Interest Coverage Ratio – 0.009% ( Benchmark 0-10%) – Within Benchmark
ACTUAL PERFORMANCE AT SUB PROGRAM LEVEL AGAINST COUNCIL’S APPROVED BUDGET( DECEMBER REVIEW)
Further progress in refining the reporting of Council’s progressive revenue and expenditure at sub program level will be undertaken so that actual performance will be aligned with Council’s newly adopted organisational structure.
Consultation (internal/external):
Council’s Accounting Staff
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
The report presents Council’s financial results for the month.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.
Supporting Documentation:
1View |
MONTHLY REPORT -INCOME EXPENDITURE STATEMENT 28TH FEBRUARY 2013 |
D13/11049 |
2View |
MONTHLY REPORT - BALANCE SHEET 28TH FEBRUARY 2013 |
D13/11134 |
3View |
MONTHLY REPORT -PROGRAM YTD FIGURES 28TH FEBRUARY 2013 |
D13/11384 |
Report authorised by:
Officer Report
Meeting: General 27 March 2013 |
Date: 13 March 2013 |
Item Number: 11.1 |
File Number: D13/9984 |
Subject Heading: Addition of HCI Bike Blender Smoothie to Maranoa Regional Council fees and Charges Register
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Melissa Wathen, Manager- Social Services
Executive Summary: The Healthy Communities Initiative (HCI) promotes health and wellbeing within the Maranoa Region as per the funding agreement. The Bike Blender is a fun interactive way to demonstrate both good nutrition and physical activity. To purchase the produce required to promote this health initiative a cost needs to be applied to the individual sale of smoothies. As per Councils policies, this fee needs to be reflected in the fees and charges register.
|
That Council endorse the inclusion of the $2.00 HCI Bike Blender Smoothie to Maranoa Regional Councils Fees and Charges Register .
|
The Be Healthy Maranoa Stall at the Monthly Farmer’s Markets utilises the bike blender to produce healthy cost price smoothies and juices for the general public. The purpose of this store is to promote health and well being in a fun and interactive manner.
It is proposed a fee of $2.00 per drink be included in the Maranoa Regional Council Register of Fees & Charges. The cost of the drink is based on covering expenses of produce, materials and equipment. This fee will allow a small surplus to maintain the equipment.
This project is run in accordance with all Maranoa Regional Council’s Work Place Health and Safety, Purchasing, Employee Code of Conduct, Customer Service, Petty Cash & Social Development Client Feedback Policy’s, Procedures & Guidelines.
Upon purchasing a drink, customers will be issued a pre populated receipt of purchase. A petty cash tin will be kept and all sales, materials & produce will be recorded in a spreadsheet. This spreadsheet will be maintained and updated after each event. Due to the small amount of surplus accumulated, any funds beyond $200 will be banked into the Healthy Communities Initiative General Ledger account.
Consultation (internal/external):
Katherine Palmer – Finance and Grants Officer
Julie Neil – Coordinator Healthy Communities Initiative
Tony Klein – Director- Commercial and Community Services
Alan Marchant – Manager-Finance
Risk Assessment (Legal, Financial, Political etc.):
As per Safe Food Handling Guidelines
Policy Implications:
Revenue Policy
Financial Resource Implications:
Funds of smoothies cover any costs involved with the program
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.11(a) To administer various social support programs in accordance with defined services agreements and within financial limitations as per funding received and the level of community service obligation as determined by Council from time to time.
Supporting Documentation:
Nil
Report authorised by:
Officer Report
Meeting: General 27 March 2013 |
Date: 19 March 2013 |
Item Number: 11.2 |
File Number: D13/10810 |
Subject Heading: Libraries Grant Programs
Classification: Open Access
Name of Applicant: NA
Location: Regional
Author & Officer’s Title: Jacqueline Burns, Coordinator - Libraries, Arts & Culture
Executive Summary: Maranoa Regional Council is eligible to submit projects for funding under the State Library of Queensland Vision 17 Grants Program (Creative Community Spaces) and the Opal Grants (Wi-Fi in Libraries). Applications close 29 March 2013.
The following projects are eligible and have been identified in consultation with Maranoa Library Staff and the State Library of Queensland. Creative Community Spaces - Roma Library: Upgrade of Courtyard space with an interactive and educational Children’s Space and Youth Cafe - Surat Library: Upgrade interactive/educational Children’s Space and Youth Cafe - Mitchell Library: Upgrade interactive/educational Children’s Space and Youth Cafe OPAL Grants – Wi-Fi in Libraries - Free Wi-Fi for libraries in Roma, Surat, Mitchell, Injune, Yuleba and Wallumbilla
|
That Council submit funding applications under the Vision 17 Grants Program (Creative Community Spaces) and the OPAL Grants Program (Wi-Fi in Libraries) and that Council support the projects in principle, subject to 2013-2014 Budget considerations to a maximum contribution of $18,600. |
Body of Report:
The Maranoa Regional Council is eligible for funding under the State Library of Queensland Vision 17 (Creative Community Spaces) and the Opal Grants (Wi-Fi in Libraries) for 2013. Under the Public Libraries funding of $250,000 is available to Local Government in the form of competitive Grants that further the aims of Vision 17.
The minimum grant amount available to Council is $10,000 and the maximum is $25,000 (GST exclusive). Under the Online Access in Public Libraries program, funding of $100,000 is available to support regional and remote libraries to implement a quality Wi-Fi service.
The State Library of Queensland will assess the projects on a range of criteria, including:
- Demonstrated support by Council (e.g. evidence in the form of a Council Minute)
- Demonstrated demand (e.g. mentioned in planning documents such as Community Plan, Social Impact Management Plan, Corporate Plan)
- Contributions from the Maranoa Regional Council
- The project makes sense financially and is ready to commence implementation within six months of signing the funding agreement
Maranoa Regional Council is preparing to submit projects for:
Creative Community Spaces:
- innovative and interactive children’s spaces with the focus of early education of traditional and digital forms of literacy
- Youth Cafés for effective and innovative delivery of youth service programs with the focus on engaging and motivating youth to enhance their capacity and to realise their full potential
Also, funding (OPAL) is available to upgrade facilities to incorporate a free Wi-Fi service in the main libraries of Surat, Mitchell, Injune, Roma, Wallumbilla and Yuleba to enhance current capabilities and encourages access to local residents and visitors to the region. Signal capacity is unreliable in Mungallala and Jackson to enable effective Wi-Fi.
Consultation (internal/external):
Susan Sands, Manager Community Development (Acting), Maranoa Regional Council
Tammy Bohnet, Library Services Officer, Maranoa Regional Council
Joanna Weinert, Library and Cultural Services Officer, Maranoa Regional Council
Glenda McKnight, Library and Gallery Services Officer, Maranoa Regional Council
Tammy Morley, Manager Development and Learning, State Library of Queensland
Mary Kajewski, Librarian, Development and Learning, State Library of Queensland
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Nil
Financial Resource Implications:
Creative Community Spaces |
MRC Contribution |
Grant Requirement |
Amount |
Surat Library |
$6,000 |
$8,000 |
$14,000 |
Roma Library |
$6,600 |
$8,000 |
$14,600 |
Mitchell Library |
$6,000 |
$8,000 |
$14,000 |
Totals |
$18,600 |
$24,000 |
$42,600 |
The OPAL Grant covers the cost and installation of hardware and Wi-Fi plan for the first year (estimated at $8,560). If Council’s intention is to continue to offer free access to Wi-Fi and internet services after the initial 12 month period, the estimated recurring cost is $2,440 per year subject to CPI and service charge increases.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.4(a) To develop community capacity and encourage community engagement with arts and culture so as to address the identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region.
Supporting Documentation:
Next Horizon Vision 2017 for Queensland Public Libraries (Enclosure) |
D2013/10904 |
Report authorised by:
Officer Report
Meeting: General 27 March 2013 |
Date: 11 March 2013 |
Item Number: 12.1 |
File Number: D13/9603 |
Subject Heading: Amendments to Council's Interim Grids and Gates Policy
Classification: Open Access
Name of Applicant: N/A
Location:
Author & Officer’s Title: Peter Weallans, Manager - Infrastructure Contracts & Engineering Services
Executive Summary: Council at its General Meeting on 28 November 2012 adopted an Interim Grids and Gates Policy. Over the Christmas/New Year period, Council staff undertook a compliance audit of all gates and grids within the Shire.
The purpose of this report is to recommend:- 1) Amendments to the interim grid policy in order to streamline the process of approvals for the licensing of grids and gates. 2) The initiation of a course of action for Council to address the findings of the compliance audit.
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Council amend its Interim Grids and Gates Policy as follows:- (1) Withdraw its mandatory requirement that any application for the installation of a licensed grid or gate be advertised in the Western Star in order for Council to receive any objections to the installation prior to Council considering the application for approval. (2) A delegated authority for the approval of licenced grid and gate applications be extended to the Director – Infrastructure Services. (3) Licenced grids and gates not be permitted on roads carrying more than 80 vehicles per day. (4) Council acknowledge the findings of the compliance audit with a view to convening a special workshop in order to discuss the implications of the audit, specifically from a risk management and financial perspective, for both Council and affected property owners.
|
Body of Report:
Council’s rural road network is approximately 5652 kilometres in length.
As a result of comprehensive field inspections, a combination of 985 grids and gates has been identified. The tables below summarise the findings of the audit.
Summary of Grids and Gates |
|
Gates |
153 |
Grids with traffic <80vpd |
723 |
Grids with traffic 80-250vpd |
73 |
Grids with >250 |
36 |
Total Grids and Gates |
985 |
Number of Compliant Grids |
|
Compliant Grids excluding low cost items which need to be rectified such as - signage, side rails, gates, 5 metre bitumen seal approaches |
139 |
|
|
Total number of Grids with significant issues that need to be addressed by property owners Total Grids and Gates (985) less ("Gates" (153) plus "Traffic over 80vpd" (73+36) plus "Compliant Grids excluding low cost items" (139)) |
584 |
Dealing with the consequences of the grid audit will be challenging for Council.
Under the Civil Liabilities Act 2003, it is important that Council does not breach its duty of care by ensuring that it addresses the risks associated with the existence of 985 grids/gates in the road network, many of which are in a substandard condition.
Council can mitigate its risk substantially by undertaking the following courses of action.
1) Encourage property owners to apply for grid licences where Council’s policy requirements are met. The risk will then be transferred to the property owners who under sub ordinate Local Law No 1.16 (Gates and Grids 2011)are required to hold public liability insurance.
2) Removing unlicenced grids from the road network where no property owners wish to take ownership of them and as a consequence do not wish to have them licensed and compliant.
3) Amending its Interim Grids Policy to encourage property owners to fence rather than apply for licensed grids.
Currently the Interim Policy stipulates that grids are permitted on roads carrying more than 250 vehicles/day.
In hindsight, a traffic volume of 250 vehicles/day is considered to be too high and should be amended to 80 vehicles/day. This amendment will make approximately 73 grids ineligible for licensing and compel the affected property owners to fence instead.
This amendment would restrict the use of grids to low traffic volume roads only and reduce the risk to Council.
It is anticipated that once Council starts to enforce the Grids and Gates Policy, there will be an influx of licenced grid and gate applications.
In order to streamline the process, the following amendments to the Interim Policy should be considered.
1) It no longer be a requirement to publically advertise applications for licenced Grids and Gates. Although some Councils follow this practice, it is not a requirement of Council’s subordinate Local Law No.1.16 (Gates & Grids).
2) The Director of Infrastructure Services be delegated authority to approve applications for licensed grids and gates.
Consultation (internal/external):
Michael Parker – Director Infrastructure Services (Acting)
Paul Cummins – Engineer
Ciaran Lawler - Engineer
Noel Kerr – Technical Overseer
Risk Assessment (Legal, Financial, Political etc.):
The adoption of the recommendations of this report will reduce Councils risk exposure to litigation resulting from vehicle accidents associated with sub standard grids and gates on its road network.
Policy Implications:
The Interim Grids and Gates Policy is yet to be adopted in its final form.
Financial Resource Implications:
Council may elect to partially subsidise the compliance costs to licence grids and gates.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
Nil
Report authorised by:
Officer Report
Meeting: General 27 March 2013 |
Date: 11 March 2013 |
Item Number: 12.2 |
File Number: D13/9609 |
Subject Heading: Capital Project: Property Access Road off Burtons Road
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Kym Downey, Manager - Infrastructure Planning & Design
Executive Summary: Council has received requests from two (2) property owners for maintenance and improvement works on a property access road off Burtons Road
|
That Council consider this request in future budget deliberations
|
Body of Report:
Council has received correspondence advising that the access to two properties off Burtons Road is not trafficable during wet weather. Both properties have direct access to Burtons Road however the property owners chose to access their land via a road reserve on the southern boundary of their properties.
Burtons Road is sealed for the first 15.6 kilometres, up to and including the length to the east of these land parcels. The section of Burtons Road accessible from the north of these parcels is gravel pavement construction.
To upgrade this property access to be trafficable following a rain event will require placement of gravel pavement.
Road Details: |
Off Burtons Road |
|||||
Length: |
0.55 |
kilometres |
|
|
|
|
Properties accessed: |
2 |
|
|
|||
Traffic: |
<10 VPD |
|
|
|||
Class: |
Rural Minor Access |
|
|
|||
Standards |
||||||
Adopted: |
Rural Minor Access |
|
||||
Sealed Surface |
- |
m wide |
||||
Gravel pavement |
- |
m wide |
|
|
||
Formation |
8 |
m wide |
|
|
||
Flood immunity |
1 |
year ARI |
|
|
||
|
|
|||||
Current: |
Less than Rural Minor Access |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
- |
m wide |
- |
0.000 |
k |
|
Formation |
4 |
m wide |
- |
0.550 |
k |
|
Flood immunity |
- |
year ARI |
|
|||
|
|
|
|
|
||
Proposed: |
Rural Access |
|
||||
Sealed Surface |
- |
m wide |
- |
0.000 |
k |
|
Gravel Pavement |
4 |
m wide |
- |
0.550 |
k |
|
Formation |
8 |
m wide |
- |
0.550 |
k |
|
Flood immunity |
2 |
year ARI |
|
|
|
|
Associated Costs |
||||||
Construction |
||||||
0.550 |
kilometres of |
4 |
m wide |
Formation |
||
$52,800.00 |
/ k = |
$29,040.00 |
||||
0.550 |
kilometres of |
4 |
m wide |
Gravel Pavement |
||
$40,000.00 |
/ k = |
$22,000.00 |
||||
$51,040.00 |
||||||
Whole of Life |
||||||
Current: |
||||||
Light maintenance grade |
1 per 18 months |
$0.00 |
pa |
|||
Capital renewal |
$0.00 |
pa |
||||
Total |
$0.00 |
pa |
||||
Proposed: |
||||||
Light maintenance grade |
1 per 18 months |
$229.53 |
pa |
|||
Capital renewal |
$249.04 |
pa |
||||
Total |
$478.57 |
pa |
||||
Variation: |
||||||
An annual increase of |
$478.57 |
pa |
Consultation (internal/external):
Michael Parker – (Acting) Director – Infrastructure Services
Noel Kerr - Technical Officer – Engineering Services
Risk Assessment (Legal, Financial, Political etc.):
Nil
Policy Implications:
Local Government Act 2009 requires that all disbursements have been provided for in the local government’s budget for the financial year.
As this project has not been included in the current budget or works program, funds will need to be allocated prior to the project commencing.
Financial Resource Implications:
Capital Cost of $51,040.00 (for upgrade to Rural Access standard) and an increase of $478.57 per annum in maintenance and renewal costs.
Link to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.1(a) To provide professional and technical engineering advice and support
for Council in an effective and timely
manner.
Supporting Documentation:
1View |
Gary & Liz Haaijer - Request for Urgent repairs to Access Road to Lot 396 off Burtons Road Roma |
S12/9595 |
2View |
Letter Response - Gary&Liz Haaijer - Burton's Road 13 July 2012 |
d13/11117 |
3View |
Letter Response to Gary Haaijer email request - Burtons Rd |
D12/39398 |
4View |
Complaint about the access road to Lot 397 Burtons Road, Roma |
S12/10243 |
5View |
Letter Response - Jason Lewis, Burtons Road |
D12/23793 |
6View |
Road Access Policy - New Dwellings (Bungil Shire Council) |
D13/10954 |
Report authorised by:
Gary & Liz Haaijer - Request for Urgent repairs to Access Road to Lot 396 off Burtons Road Roma |
Officer Report
Meeting: General 27 March 2013 |
Date: 18 March 2013 |
Item Number: 13.1 |
File Number: D13/10495 |
Subject Heading: Negotiated Decision Request - Material Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment (File: 2012/18039)
Classification: Open Access
Name of Applicant: Garland Trading Company Pty Ltd C/- Dwayne Garland
Location: 1750 Orallo Road, Euthulla QLD 4455 (Lot 46 on WV941)
Author & Officer’s Title: Danielle Pearn, Coordinator - Planning
Executive Summary: Council approved an application for a Development Permit for a Material Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV 941.
The approved development is experimental in its aim of using sewerage water as an input to sustainable agriculture. The treated water will be used to drought-proof part of an agricultural property and expand its productivity. The acceptance and treatment of the sewerage water also adds an income stream to a rural property. If successful, the experience gained will be applied to other locations.
Lot 46 is 20.9 hectares. Road frontage of Lot 46 is 445 metres. Lot 46 is part of a larger group of properties owned and occupied by members of the Garland family.
The proposed development is consistent with the provisions of the Bungil Shire Planning Scheme 2006 in that it proposes an industrial use in a rural area where that industrial use is related to rural production and is generally consistent with the performance criteria for industrial uses in the Rural Zone Code.
The site is identified as Good Quality Agricultural Land and used for grazing and agriculture but the very small loss of the GQAL land in the Rural Zone to industry is outweighed by the improvements to the overall sustainability and viability of the property as a whole.
The applicant is seeking a negotiated decision notice which will reflect a number of changes to the approval. The potential changes are:
1. Reduction in the approved infrastructure contributions charges from $0.01 per litre to $0.005 per litre. 2. Proposed infrastructure agreement be designed to ensure the road infrastructure contributions are used on the upgrading of Orallo and Euthulla Roads. 3. Scope to increase the total volume of liquid carried from 50,000 litres to 100,000 litres per day. 4. Returns made to the Department of Environment and Heritage Protection be used as the basis for calculating the road infrastructure contributions rather than installing a road counter on the premises. 5. Use of B Doubles and road trains be allowed on Orallo and Euthulla Roads to transport waste water to the site.
|
Body of Report: Refer to Attachment 1.
Consultation (internal/external):
- Consultant Planner - Warren Oxnam (Development Assessment)
- External consultation has been undertaken as required under SPA. This included public notification of the development application and a call for submissions. Five submissions were received.
- The Department of Environment and Heritage Protection as a referral agency was consulted at various stages in the process.
- MRC Engineering Services (internal).
Risk Assessment (Legal, Financial, Political etc.):
The applicant and submitters have appeal rights under SPA against any decision of Council.
Further development applications are required for operational works.
Policy Implications:
The proposed development is experimental in its aim of using sewerage water as an input to sustainable agriculture. The treated water will be used to drought-proof part of an agricultural property and expand its productivity. The acceptance and treatment of the sewerage water also adds an income stream to a rural property. If successful, the experience gained will be applied to other locations.
Responsibility, for the administration of the Environmentally Relevant Authority (ERA) permit and its conditions for the operation of the sewage treatment plant, rests with the Department of Environment and Heritage Protection.
In the original report, Council was advised that the method proposed for collecting contributions for road upgrading and maintenance has the following key elements:
1. The site is outside a Priority Infrastructure Area (PIA).
2. Traffic from the site connects to a State-controlled road.
3. The proposed use of the road has been subject to a safety audit by registered professional engineers.
4. The initial upgrading works and essential maintenance works have been derived from the safety audit.
5. The safety audit has determined that the local roads that will be used to connect to the State-controlled road are suitable for the type of vehicle allowed by the conditions attached to the development approval, providing there are some initial upgrading works undertaken and that there is a commitment to the maintenance of the road, especially its shoulders.
6. The development approval has conditions that require a contribution to initial upgrading and contributions to ongoing maintenance based on the type and number of vehicles added to the road system.
7. The maintenance contributions are for a five year period only to avoid potential conflicts with the requirements of the Sustainable Planning Act 2009. After that period, Council can consider applying a special rate to the property based on the history of use.
8. The development conditions require the use of traffic counters to help verify traffic volumes.
9. A change in the approved types of vehicles and quantities transported will require an application for a new or amended development approval.
The proposed amendments have similar policy implications, except the Council is also now accepting:
1. The use of an infrastructure agreement to keep the contributions collected from the road user targeted on a particular road.
2. This will therefore reduce some of the flexibility to allocate these funds to other infrastructure.
3. Infrastructure agreements take more time and effort to create and monitor.
4. Other developers may wish to make use of infrastructure agreements to keep their contributions targeted on a particular infrastructure in particular locations.
5. An alternative verification method to traffic counters.
6. A draft standard for road trains on rural roads where 98% of the road meets the minimum specification of 6 metres of seal and 8 metres of carriageway before road train use is supported.
There has been a further consolidation of a draft rural roads contribution policy during the preparation of this development application. This draft policy has also been influenced by other development applications currently under consideration. This draft rural roads contribution policy is focused on rural road infrastructure which is outside of a Priority Infrastructure Area (PIA). The elements of this draft policy are:
1. Roads must be safe before a new land use commences. This requires upfront contributions from proposed new users or possibly restrictions on vehicle types, loadings and hours of operation.
2. Roads are progressively upgraded to an optimum maintenance standard over a number of years (defined as lowest cost maintenance cycle, excluding floods).
3. Road users fund the progressive upgrades of the roads they use.
4. Contribution rates need be sufficient to ensure that the road is being upgraded to the optimum maintenance standard and not just coping with damage and wear.
5. Infrastructure agreements will allow the road user contributions to be focused on the roads used by the contributor (this better reflects the intentions of section 650 of the SPA).
6. For equity, special rates are used to obtain contributions from other high impact users on rural roads.
7. High impact users do not include non-intensive grazing or agriculture or activities with a long history of use.
8. Short term high impact users (e.g. oil and gas establishment projects) are required to fund their upgrade component upfront as they will not be making longer term contributions.
9. Impacts from different types of cargo (cattle, gravel, waste water, etc) are unified by relating the loads to the tonnages carried.
10. The policy is not intended to apply to subdivisions since these are sold to new owners after they are created.
The implications of this draft rural roads contributions policy are:
1. It separates the minimum requirements for ‘safe’ roads from the requirements for ‘optimum maintenance’ roads.
2. The ‘safe’ roads component must be in place before the use begins while the ‘optimum maintenance’ component is paid for progressively.
3. Both the ‘safe’ roads component and the ‘optimum maintenance’ component are lawful requirements under the Sustainable Planning Act 2009.
4. The aim of the policy is designed to help reduce the upfront costs of starting or expanding rural local businesses by using an infrastructure agreement to require progressive contributions.
5. It is a user pays system that aims to not increase the general ratepayer with the burdens of additional maintenance caused by additional road impacts.
6. There is less flexibility for Council in how road infrastructure funds are allocated since the infrastructure agreements give the contributors the opportunity of doing the work or require Council to use the contributions on specific roads.
7. This approach meets a legal requirement of the Sustainable Planning Act 2009 which requires Councils to give the contributors the opportunity to do the infrastructure works outside of the PIA.
8. It takes more effort to set up an infrastructure agreement and there needs to be a process in place to monitor contributions.
9. The policy needs to make sure it distinguishes between short term activities such as oil and gas establishment projects and long term users such as feedlots. In all cases, the end results are roads that start with ‘safe’ and then reach the ‘optimum maintenance’ criteria as quickly as possible and certainly before the project ends.
Financial Resource Implications:
Any conditions imposed will be at the cost of the applicant. The infrastructure contributions will meet the costs of additional maintenance on the road network.
The method used for recovering road infrastructure contributions is intended to be applicable to other industries located in the Rural zone and provide a basis for consistency in seeking road infrastructure contributions.
.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
1View |
Body of Report |
D13/10525 |
2View |
Original Set of Development Approval Conditions |
D13/10529 |
3View |
Approved Site Plan |
D13/10548 |
4View |
Department of Environment and Heritage Protection Permit |
D13/4407 |
5View |
Department of Environment and Heritage Protection Concurrence Agency Response |
D13/4408 |
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Body of Report |
1.0 Background information
The approved development is located on rural land that is in rural production for cattle production and some cropping. The development application is based on Lot 46, which is part of a larger group of properties owned and occupied by members of the Garland family. The intended use of a part of the land for a sewage treatment plant is related to a holistic approach to agricultural production. The operators will use the waste water that other users do not want to create a quality water source for cropping. The costs of treating the water are met by the people who wish to dispose of the water and it also provides the opportunity for the sewage treatment plant operators to obtain a profit from the treatment process.
The main source of waste water is workers camps established to the north of Roma. The primary transport route from the north is via the Carnarvon Highway. The site has its access off Orallo Road and connects to the Carnarvon Highway via Euthulla Road.
The Garland properties have two areas assessed and approved by the Department of Environment and Heritage Protection as suitable for irrigation using the treated water. These areas are located on Lot 46 and the adjoining Lots 38 and 40. The sewage treatment plant only needs the area on Lot 46 for irrigation. The areas on Lots 38 and 40 provide additional options.
Roma Euthulla
Road Lot 46 Orallo Road
Figure 1 – Site and connecting road to Carnarvon Highway near Roma
Lot 46 Orallo Road
Figure 2 – Site in context of surrounding properties in the district
Lot 46
Figure 3 – Googe Earth view of Lot 46
Lot 38 Lot 40 Lot 46
Figure 4 – Lot 46 (development application land) and Lots 38 and 40 as shown on Council mapping system
Figure 5 – Location of sewage treatment plants and irrigation areas on Lots 38 and 40. See Figure 6 below for the irrigation areas on Lot 46.
Figure 6 – Location of irrigation areas on Lot 46.
2.0 Original Approval
As this land is outside the Priority Infrastructure Area (PIA), the developer was held responsible for the full cost of infrastructure connections to the PIA. The relevant infrastructure is the road network. The road network used makes a connection between the site and a state controlled road. It does not connect to a PIA.
The access from the property onto Orallo Road must be suitable for heavy vehicles to remain on the constructed roadway when entering and leaving the site with sight lines appropriate for the speed limit for that section of roadway. Because Orallo Road has a low level of traffic, there is no need for turning lanes at the entry to the site.
The road network between the Carnarvon Highway and the site has had a road safety audit. As a result of this safety audit, the road is not deemed suitable for regular use by road trains, although road trains do use the road for transporting cattle and carting sand and gravel. Apart from upgrading of signage in key locations along the route, the main requirement is for a program of upgrading and maintenance that ensures the road shoulders are kept in good condition.
Under the current conditions, the developer will be required to make a contribution of $20,000 to road upgrading and then an ongoing contribution of $0.01 per litre for 5 years for upgrading and maintenance. This equates to at least $150,000 per year. After 5 years, the history of the annual maintenance contributions can be used to determine a special rate for the property to allow the Council to continue to recover costs associated with the increased impacts on the road. (For example, feedlots have a special rate applied to address the additional impacts from that type of use.)
The original approval allowed the developer to have the option to enter into an infrastructure agreement with the Council to cover road access from the site to the Carnarvon Highway. When the developer enters into the infrastructure agreement, the agreement will cover any infrastructure charges to be paid by the developer.
The proposed approval does not permit the use of any road train vehicles. It limits the vehicles to a prime mover and single trailer. It also limits the quantity of waste water that can be taken to the site for treatment to an average of 50,000 litres per day.
Unless any proposed changes are made during the negotiated decision notice period, any changes to the infrastructure charges, types of vehicle or to the quantities carried will trigger an application for either a new or an amended development approval.
3.0 Proposed Changes
The applicant has asked for reconsideration of five related matters:
1. Reduction in the approved infrastructure contributions charges from $0.01 per litre to $0.005 per litre
2. Proposed infrastructure agreement be designed to ensure the road infrastructure contributions are used on the upgrading of Orallo and Euthulla Roads
3. Scope to increase the total volume of liquid carried from 50,000 litres to 100,000 litres per day.
4. Returns made to the Department of Environment and Heritage Protection be used as the basis for calculating the road infrastructure contributions rather than installing a road counter on the premises.
5. Use of B Doubles and road trains be allowed on Orallo and Euthulla Roads to transport waste water to the site
4.0 Reduction in approved infrastructure charges from $0.01 to $0.005 per litre
Condition 28 states:
The developer must pay $0.01 per litre of waste water carried the local roads between the site and the nearest state-controlled road. This contribution is for the upgrading and maintenance of the roads and applies for 5 years from the commencement of the use. After 5 years, the Council may consider an increase in rates applicable to the use of the property and its impact on the road system. The contribution is to be paid quarterly.
The applicant is seeking a reduction in the approved infrastructure charges from $0.01 per litre to $0.005 per litre. At 50,000 litres per day, this equates to approximately $91,000 per year. Although the applicant had originally agreed to the $0.01 per litre contribution rate, on reflection, the applicant has realised that that is equivalent to $10 per ton as a levy. The applicant is now asking that it be reduced to $5 per ton.
The figure was substantially higher than that imposed on the levy paid by sand and gravel operators because it was viewed as an alternative to the major up-front road works usually paid by extractive industry. It was similar to a ‘time payment’ option.
The road does need upgrading to better suit heavy transport vehicles, but the approach taken was that this could be done progressively and matched to the cash flow of the business, providing there were no immediate safety concerns.
A road safety audit did show that signage needed urgent upgrading, but otherwise the road could be used providing any problem areas were improved as progressive wear, particularly edge damage, made these problem areas more of a traffic risk. The additional traffic was potentially four semi-trailer trips per day (two loaded and two empty).
A $20,000 upfront contribution was required for the signage upgrading. This is secured by Condition 27 which is unchanged and states:
The developer must pay $20,000 towards the cost of upgrading the local roads between the site and the nearest state-controlled road.
If Council is inclined to grant the request for a lower contribution rate, the orginal Condtion 28 will be amended as follows:
AMENDED CONDITION
The developer must pay $0.005 per litre of waste water carried the local roads between the site and the nearest state-controlled road. This contribution is for the upgrading and maintenance of the roads and applies for 5 years from the commencement of the use. After 5 years, the Council may consider an increase in rates applicable to the use of the property and its impact on the road system. The contribution is to be paid quarterly.
If this reduced level of funding is not sufficient for the anticipated road improvements that are needed, it will serve to restrict any future increase in the total volumes to be carried.
5.0 Proposed infrastructure agreement
The applicant asks that the proposed infrastructure agreement be designed to ensure the road infrastructure contributions are used on the upgrading of Orallo and Euthulla Roads.
The creation of such an infrastructure agreement does have merit in ensuring that the road contributions are used for upgrading Orallo Road. The proposition discussed with the applicant is for an infrastructure agreement that sets out:
1. Establishment of an annual works program determined by Council for the upgrading of Orallo Road, Euthulla Road and other roads deemed to be impacted by the development.
2. This annual works program to be based on the estimated annual contributions to be received.
3. Providing the applicant meets the construction standards set by the Council, including engineering supervision, the applicant can organise and implement the annual works program through private contractors.
4. If Council has the capacity, the applicant may ask the Council to undertake the required annual road works.
5. The applicant will be given credit in a subsequent year where the works undertaken in a particular year exceed the estimated or actual infrastructure contributions required for that year.
6. During the first year, the applicant is to complete road works equivalent to the estimated annual contribution.
7. During each successive year, the applicant is to complete road works equivalent to the estimated annual contribution
8. A bank guarantee of $110,000 is to be provided by the applicant to the Council to provide security for road contributions in the first year. This bank guarantee can be reduced as road works are undertaken.
9. The timing for the annual road works program is offset from the annual contributions period by six months.
This approach allows the applicant to manage cash flows by allowing the applicant to accumulate contributions over the first six months to fund the annual road contributions. As this is in lieu of major contributions before the use commences, this six month ‘grace period’ is a generous option provided by Council.
There are other benefits of this approach. Beginning six months from the commencement of operations, the local community will start to see expenditure of the upgrading of their local road. As the use continues, the progressive upgrading should continue for a minimum period of five years without any additional burden on ratepayers.
Subject to Council agreement, the applicant can choose to make improvements in any year that greater than the required annual contributions and be given credit in advance for the next year.
The previous set of conditions did not contain a clause referring to an infrastructure agreement as it is usually an optional and flexible method for parties to arrange for infrastructure to be delivered in accordance with the conditions.
To implement these latest proposals, the following new condition will be inserted to set out the framework for the infrastructure agreement:
NEW CONDITION
To ensure that road contributions collected are used for the upgrading and maintenance of Orallo Road and Euthulla Road, an infrastructure agreement can be created which generally encompasses the following elements:
1. Establishment by the Council of an annual works program for the upgrading of Orallo Road at the beginning of each year.
2. The cost of this annual works program is to be based on the estimated annual contributions to be received during the year.
3. Any road works undertaken using the infrastructure contributions must accord with the annual works program
4. Providing the applicant meets the construction standards set by the Council, including engineering supervision, the applicant can organise and implement the annual works program through private contractors.
5. If the applicant undertakes the road works, an operational works application will be required.
6. If the applicant elects not to undertake the annual road works program, the applicant must pay the Council the contributions for the annual works program every three months.
7. If the applicant elects not to undertake the annual road works program, the Council may undertake the required annual road works or Council can contract out the works. Council will need advance notice to include the work in its annual program and can give no guarantee that the work will be completed within a particular timeframe.
8. During the first year, the applicant is to complete road works equivalent to at least the estimated annual contribution.
9. During each successive year, the applicant is to complete road works equivalent to the estimated annual contribution
10. The applicant will be given credit in a subsequent year where the works undertaken by the applicant in a particular year exceed the estimated or actual infrastructure contributions required for that year.
11. A bank guarantee of $110,000 is to be provided by the applicant to the Council within six months of the commencement of the use to provide security for road contributions in the first year. This bank guarantee can be reduced as road works are undertaken.
12. The timing for the annual road works program is offset from the annual contributions period by six months.
6.0 Scope to increase the total volume of liquid carried
The applicant has asked that Condition 10 be amended to allow up to 100,000 litres per day to be transported to the site. Condition 10 currently states that:
The maximum quantity of waste water that can be transported to the site is 50,000 litres per day averaged out over a 7 day period
The Department of Environment and Heritage Protection (DEHP) permit allows for the treatment of 50,000 litres per day of regulated waste. There is also scope to import unregulated waste in the form of treated waste water. This is water that has been through a sewage treatment plant before being removed from the workers camps. The workers camps supplying the unregulated waste water still have to report the water to explain to DEHP the fate of all waste water generated at the camps.
The receiving site for the water must have an ERA approval for the workers camps to be able to send the waste water to that site, but the additional water does not have to go through a second sewage treatment plant. The document trail shows both the regulated and unregulated water leaving the workers camps and its receipt at a disposal site.
The restriction to 50,000 litres per day stated in the development approval was intended to constrain the volume of traffic on the road system from the Carnarvon Highway to the site. This also addressed submitter concerns about the increased levels of heavy vehicles on Orallo Road. The 50,000 litre per day limit is the equivalent of two empty and two loaded semi-trailer movements per day.
The request, to increase the total volume of liquid carried after the operations have commenced from 50,000 litres per day to 100,000 litres per day, can be linked to the assessment of road impacts. It will increase traffic volumes to four empty and four loaded semi-trailer movements per day.
Therefore, as a precaution, the applicant will need to show that the road upgrading is having a positive effect, not just coping with the level of use associated with the transport of 50,000 litres per day. Taking into account the weather events that can drastically alter a road’s condition, the Council will need to see that road upgrading has occurred and there is a net improvement to the road’s condition.
To achieve this precaution and to allow the applicant to increase the volumes carried, the following amendments to Condition 10 and an additional new condition are proposed:
AMENDED CONDITION
The maximum quantity of waste water that can be transported to the site is 50,000 litres per day averaged out over a 7 day period for the first 12 months.
NEW CONDITION
At any time after the first 12 months of operations, the applicant can increase the volumes transported to a maximum of 100,000 litres per day subject to the following:
1. The first 12 months road works program or any subsequent road works program required by an infrastructure agreement has been completed to the required standard.
2. Independent review shows that the overall road condition has not deteriorated from the heavy transport vehicles associated with the approved activity, taking into account of the impacts from other road users.
3. Provision of a bank guarantee of $110,000 for a further 12 months after the commencement of the increased use. The bank guarantee is to be provided before the increased use commences.
4. Any infrastructure agreement covering the use of road infrastructure contributions is worded so that the agreement is automatically extended to operate for five years from the date of commencement of the increased use.
This approach allows the applicant to increase the level of use after there has been at least a 12 month trial of the 50,000 litres threshold. The onus is on the applicant to ensure at the beginning of the use to ensure that there are arrangements in place for the independent review at a later time. This means that the applicant and its professional advisors will need to have devised a suitable method of assessing the impacts in a way that is acceptable to the Council.
The applicant may need to bring forward elements of the original five year road works upgrade program to meet the standards necessary for a successful independent review.
Although up-to-date data is not available for Orallo Road, there is currently a substantial volume of heavy traffic associated with road works to the north. It has been suggested to the applicant that it could be in the applicant’s interest to measure this existing use and, more importantly, to undertake a road condition survey before the applicant’s approved use began operating. This would help lock in a benchmark for future works.
7.0 Contributions based on returns that must be made to DEHP
The applicant has requested that infrastructure contributions be based on the returns that must be made to the Department of Environment and Heritage Protection (DEHP). This is in lieu of installing a road counter on the premises.
This proposal has merit as it removes the need for documenting the non-liquid carrying vehicles crossing the on-premises vehicle counter (for example, trucks carrying stock).
Alternatively, the applicant could use this road counter for measuring the total traffic use of Orallo Road to benchmark use levels.
To achieve this outcome, the following new conditions replace the original Conditions 29 and 30.
NEW CONDITION
The developer is to maintain records of all heavy vehicles and their loads of regulated and unregulated waste water transported to the site and provide Council with a summary within 14 days of the end of every quarter.
NEW CONDITION
The developer is to provide Council with a summary of all returns that are made to the Department of Environment and Heritage Protection (DEHP) for the transport of regulated and unregulated waste water to the site within 14 days of the end of every quarter.
NEW CONDITION
The developer is to provide Council with access to the original records used to create the quarterly summaries within 24 hours of any request to see those original records
8.0 Use of B-Doubles and road trains
The applicant has asked that Council give consideration to the use of road trains on the Euthulla Road and Orallo Road route from the Carnarvon Highway. The current control is given by Condition 10:
CONDITION 10
Road trains are not permitted on Orallo Road for the transport of waste water to the site for treatment
As part of its development application and in response to an information request, Garland Trading Company commissioned Roadpro Consulting to conduct a road safety audit (existing stage) along sections of Euthulla Road and Orallo Road, Wangary. The audit states that:
At the time of the road safety audit, Euthulla Road had a 6.0m wide sealed pavement with a trafficable carriageway width of 8.0m between opposing guideposts. Orallo Road had a sealed pavement ranging in width from 3.6m to 7.0m. The trafficable carriageway width ranged from 6.6m to 8.0m between opposing guideposts. The majority of the sealed pavement was in good condition on both roads.
Figure 7 – Audit route - Extract from Road Safety Audit (Existing Stage) – Euthulla Road and Orallo Road, Wangary – RoadPro Consulting December 2012
Road trains are classed as Multi-Combination Vehicles (MCVs). According to the Sealed Rural Roads section of Route Assessment Guidelines for Multi-Combination Vehicles in Queensland (2007), minimum carriageway and seal widths to accommodate MCVs are listed in Table 3-2:
In this table, the applicable minimum for road trains is an absolute minimum of 6 metre seal and 8 metres of carriageway. There are sections of the road that do not meet these criteria. There are other criteria that relate to curves, sight lines, passing opportunities, etc.
A degree of flexibility is permitted by the General Assessment Considerations in Section 6 of Route Assessment Guidelines for Multi-Combination Vehicles in Queensland:
6.1 General Considerations
The determination of route suitability for MCV operations will usually be a judgment based upon a combination of factors. Absolute limits cannot be established to suit every situation. The conditions existing along a route under assessment may vary considerably, from open rural road, sealed or unsealed, to urban situations, and a balance has to be reached between these. Conditions on each section cannot be viewed in isolation, but must be considered in terms of the total route. The existence of a short section of poor standard road, either because of vertical or horizontal geometry, in a route of significant length and potential should not necessary preclude the whole route from being acceptable. However, the presence of an urban area, or structure that is unacceptable for the MCV and where there is no alternative route, may well preclude the whole route.
As the road is progressively upgraded, it will comply with the standards for MCVs. At that time, MCVs could be used.
Council had to decide whether or not to allow a use which it knows will require the use of heavy transports. Council knows that the current standard of the road is acceptable for semi-trailers but is not yet technically fit for road trains. It therefore included a condition that limited the use of road trains.
This condition could be modified to allow for road trains when 98% of the road meets the minimum specification of 6 metres of seal and 8 metres of carriageway.
Council should note that the limitation imposed by Condition 10, only relates to road trains and not some types of B-doubles.
According to Form 1 of the Guideline for Multi-combination Vehicles in Queensland, December 2012 19m B-doubles may operate on all roads in Queensland at specified mass limits. This is only restricted where the local government has imposed specific restrictions on the particular road.
Road studies indicate that two B-Doubles cause less road wear that the equivalent load on three semi-trailers and the two B-Doubles are more economical for the business operator.
As one of the main concerns of submitters was the dangers posed by heavy vehicles to other road users, the applicant is prepared to restrict the hours of operations of B-double road transport so that it does not occur at the same time as school bus pick-ups and drop-offs along the route.
From these considerations, if Council is so inclined, the following amendments could be made to the existing Condition 10 and a new condition included:
AMENDED CONDITION:
Road trains are not permitted on Orallo Road for the transport of waste water to the site for treatment until 98% of the road meets the minimum specification of 6 metres of seal and 8 metres of carriageway.
NEW CONDITION:
Road trains and any type of B-doubles, carrying waste water to the site, are not permitted to travel on Orallo Road or Euthulla Road during the periods when school buses are scheduled to collect or drop-off school children.
Original Set of Development Approval Conditions |
ORIGINAL SET OF CONDITIONS
Recommended conditions of approval to be imposed by Maranoa Regional Council as Assessment Manager
for
DEVELOPMENT APPLICATION
MATERIAL CHANGE OF USE – MEDIUM IMPACT INDUSTRY (SEWAGE TREATMENT PLANT) AND ENVIRONMENTALLY RELEVANT ACTIVITY 63 - SEWAGE TREATMENT
on land
SITUATED AT 1750 ORALLO ROAD, EUTHULLA QLD 4455 – LOT 46 on WV 941
Complete and maintain the development
1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.
Easements, building envelopes and covenants
2. The developer will be required to create an easement for access purposes over Lot 40 on WV837 in favour of Lot 46 on WV941 within two years of the commencement of the use.
3. Until the easement is created and before the use commences, the developer must provide documentation of an agreement that allows vehicles associated with the use to traverse Lot 40 on WV837
Stormwater and Drainage
4. The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.
5. Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.
6. Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.
7. Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
8. The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.
9. There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.
Use of roads
10. The maximum quantity of waste water that can be transported to the site is 50,000 litres per day averaged out over a 7 day period
11. Road trains are not permitted on Orallo Road for the transport of waste water to the site for treatment
Roadworks
12. The access from the property onto Orallo Road must be suitable for heavy vehicles to remain on the constructed roadway when entering and leaving the site with sight lines appropriate for the speed limit for that section of roadway in accordance with Capricorn Municipal Development Guidelines (CMDG) D1 ‘Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) Part 3 requirements for roadworks on roads.
13. The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation. The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.
14. Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.
Access
15. The landowner shall be responsible for construction and maintenance of vehicle driveways from Orallo to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.
16. All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
Services Provisions
17. The sewage treatment plant must have its own power supply even when connected to the local electricity supply.
18. All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
Earthworks
19. The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that retaining walls shall be used where batter grades exceed 25%.
20. All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines for residential development. Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.
Erosion Control
21. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
22. Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).
Latest versions
23. Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.
REPQ supervision
24. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
Damage to roads and infrastructure
25. Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.
26. It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.
Infrastructure contributions
27. The developer must pay $20,000 towards the cost of upgrading the local roads between the site and the nearest state-controlled road.
28. The developer must pay $0.01 per litre of waste water carried the local roads between the site and the nearest state-controlled road. This contribution is for the upgrading and maintenance of the roads and applies for 5 years from the commencement of the use. After 5 years, the Council may consider an increase in rates applicable to the use of the property and its impact on the road system. The contribution is to be paid quarterly.
29. The developer is to install a suitable traffic counter for 5 years that will allow for measurement of the types of vehicles entering and leaving the property. The developer is to maintain the traffic counter and provide data from the traffic counter when requested by Council officers. The developer agrees that Council officers may access the property or easement during daylight hours to inspect the traffic counter to independently take readings and to check its operating condition.
30. The developer is to maintain a log of all heavy vehicles accessing the property in conjunction with the traffic counter readings to enable verification of the transport of waste water to the property.
Completion of works before use
31. All development approval conditions related to the approved development must be fulfilled prior to uses commencing.
No cost to Council
32. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
33. Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, agreement preparation, covenant preparation, document lodgement, plan approval and land transfers.
Plan Approval
34. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving any Plan of Survey and prior to the use commencing.
35. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager and prior to the use commencing.
Operational works
36. To remove any doubt, this development requires operational works to be approved and completed.
Officer Report
Meeting: General 27 March 2013 |
Date: 18 March 2013 |
Item Number: 13.2 |
File Number: D13/10519 |
Subject Heading: Application for Assessable Building Works - Oversized Residential Outbuilding (File: 2013/18524)
Classification: Open Access
Name of Applicant: Brett & Angela Pollock
Location: 4 Allenby Court, Roma (Lot 12 SP141548)
Author & Officer’s Title: Danielle Pearn, Coordinator - Planning
Executive Summary: The application seeks a Development Permit for Assessable Building Works involving a Residential Outbuilding exceeding 82m2 gross floor area (GFA) in the Residential Zone. The outbuilding is proposed to be located at 4 Allenby Court, Roma, described as Lot 12 on RP1771548.
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Body of Report: The application seeks a relaxation of the maximum floor area for an outbuilding in the Residential Zone of Roma. The proposed shed has a gross floor area (GFA) of 180m2 (L12m x W15m x H3.866m) and comprises 108m2 enclosed garage and 72m2 open carport. The landowner intends to utilise the shed for the storage of their boat, trailer, caravan and personal items (refer to Attachment 1).
The subject site is a vacant allotment comprising an area of 3052m2. The site is located at the end of a cul-de-sac and is an irregular configuration with a relatively small frontage to Allenby Court. The shed is proposed to be sited at the rear (southern) corner of the allotment. The siting of the shed will provide a setback of approximately 50 metres from the frontage of the allotment, a minimum clearance of 3.5 metres to the southern side boundary and 2.5 metres to the rear boundary.
Figure 1 – Locality Plan
The Roma Town Area Code seeks to ensure that outbuildings do not compromise the residential amenity of the town. The Acceptable Solution of the code restricts the size of residential outbuildings to structures five metres in height, 82m2 floor area and maximum site coverage of 15% of remaining site area.
The proposed shed will have a maximum height of 3.866 metres and will occupy 5.9% of the total site area. The siting of the shed is compliant with the boundary setback requirements for outbuildings located in the Residential Zone.
Although the proposed outbuilding is largely in excess of the maximum floor area permitted within the Residential Zone, it is considered that the outbuilding will not detrimentally impact on residential amenity for the following reasons:
· The outbuilding will be constructed with a gable roofline consistent with the local character.
· The outbuilding is partially enclosed (108m2) with an open carport (72m2) attached to the front. Conditions of approval can be imposed to prevent the carport being enclosed in future.
· The outbuilding will be sited at the rear of the site which adjoins the driveway of a battle-axe shaped rural residential allotment to the rear (west) and will be appropriately separated from the existing dwellings on adjoining allotments.
· The outbuilding will be well setback from the frontage of the site. It is likely that any future dwelling established on site will obscure the view of the outbuilding from the street due to the narrow frontage of the allotment.
· The allotment has a generous site area (3052m2) of which the outbuilding will occupy less than 6%.
· The outbuilding achieves compliance with the boundary setback requirements and height restrictions for the Residential Zone.
· Further subdivision of the site is unlikely due to the configuration and narrow frontage of the allotment.
Consultation (internal/external):
Maranoa Regional Council – Building Department
Risk Assessment (Legal, Financial, Political etc.):
The applicant has appeal rights under SPA against any decision of Council.
Policy Implications:
Although the outbuilding is largely in excess of the maximum floor area permitted in the Residential Zone, it is not expected to detrimentally impact on residential amenity for the reasons stated above. Any future applications for outbuildings in excess of the size limit would be considered individually on their merits.
Financial Resource Implications:
Any conditions imposed will be at the cost of the developer.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.
Supporting Documentation:
1View |
2013/18524 - Applicant Correspondence |
D13/10511 |
2View |
2013/18524 - Development Plans |
D13/10572 |
Report authorised by:
Robert Hayward, Director- Development, Facilities & Environmental Services
Councillor Report
Meeting: General 27 March 2013 |
Date: 22 March 2013 |
Item Number: 20.1 |
File Number: D13/11357 |
SUBJECT HEADING: Use of vacant State Government land
Classification: Open Access
Author & Councillor’s Title: Cr David Schefe
That Council approach State Government requesting the potential use of the vacant lot beside the ambulance station as a Council car park to help alleviate the parking congestion in the Roma CBD.
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Background:
It was recently suggested by the State Local Member for Parliament – Howard Hobbs that Council put forward a formal request to the State Government to use the currently vacant State owned land located on Arthur Street (Lot 2 RP 64336), for a car park in order to help alleviate parking congestion in the Roma CBD.
Lack of parking in the CBD is one of the most common complaints from business owners and shoppers in the CBD.
The Council car park between Arthur Street and Wyndham Street is nearly at capacity now. Council plans to introduce 2 hour restricted parking to the main street to force long term parked cars into the Council car park to free up parking space in the CBD for shoppers. If there is not enough capacity in the Council car park, this will lead to parking congestion in the side streets and will negatively impact businesses located there.
The block of land in question would make an ideal car park within the CBD and could connect onto the existing Council car park, at the rear, servicing the Library.
This would result in a large Council car park in an alternative location within the CBD accessible from Arthur and Hawthorne Streets.
By putting parking in different locations we are spreading the benefit of free public car parking to other businesses within the CBD - whereas one car park location tends to favor the businesses in closest proximity to it.
The cost to the Council, if we can secure the use of this property for say a peppercorn rental of $1 per year, would only be the cost of installing the car park which is a favorable outcome for the rate payer.
This would also favor State government as they would save ongoing maintenance on this block (e.g. lawn mowing) but would retain ownership in case they needed to expand the Ambulance Station in the future.
Map displaying vacant lot and block
Consultation:
Local State Member– Howard Hobbs
Community members
Policy Implications:
Nil
Financial Resource Implications & Officer comment:
To be forwarded under separate cover.
Supporting Documentation:
Nil