Agenda of General - 27 June 2012

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 13 June 2012 commencing at 9.00am

ATTENDANCE

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Acting Chief Executive Officer – Rob Hayward, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

GUESTS

There were no guests in attendance at the meeting.

WELCOME

The Mayor welcomed all present and declared the meeting open at 9.04am.

APOLOGIES

There were no apologies for the full meeting, however Cr. Denton left the Chambers just prior to commencement of the meeting.

Confirmation of Minutes

Resolution No. GM.138.12

Moved Cr Chambers Seconded Cr Schefe

That the minutes of the General Meeting (10-23.05.12) held on 23 May 2012 as amended below be confirmed:-

Resolution GM122.12 - be updated to include the statement– “That Council approves the application for Material Change of Use (Dual Occupancy) at 32 South Street, Roma, described as Lot 3 on RP207624, subject to the following conditions:” preceding the listed conditions;

Resolution GM123.12 be updated to include the statement – “That Council approves the application for Material Change of Use “Industry” (Low Impact Industry) at 23 East Street, Wallumbilla, described as Lot 1 on RP846105, subject to the following conditions:” preceding the listed conditions;

Item 22.3, Page 16 – Reference to the Director Community Services stated interest in the item be amended to state – “The Director Community Services declared an Interest in the following item due to one of the applicants being a family member and left the Chambers at 3.28pm.”

CARRIED 8/0

Business Arising FROM MiNUTES

There was no business arising from the minutes.

On the Table

There were no items for discussion on the table.

Presentations/Petitions and Deputations

There were no presentations/petitions or deputations at the meeting.

Consideration of notices of business

There were no notices of business for consideration.

Consideration of notices of motion

There were no notices of motion for consideration.

Reception of notices of motion for next meeting

No notices of motion were received for the next meeting.

Business

Community Services

Cr. Price declared a perviceved conflict of interest in the following item due to her being a member of the Wallumbilla Town Improvement Group and chose to remain in the Chamber for discussion and debate on the item.

Item Number: 11.1	File Number: D12/15875
Subject Heading: Wallumbilla Showgrounds Sports Precinct Redevelopment Master Plan Location: Wallumbilla
Author and Officer’s Title: Fiona Vincent, Regional Sport & Recreation Coordinator
*Executive Summary:* After extensive community engagement, the Wallumbilla Showgrounds Sports Precinct Redevelopment Master Plan has been finalised and Council endorsement of the Plan is now sought.

Resolution No. GM.139.12 Moved Cr Newman Seconded Cr Wason That Council endorses the Wallumbilla Showgrounds Sports Precinct Redevelopment Master Plan and give consideration to partly fund the project stages 1 and 2 of the Plan in its 2012/13 budget deliberations. CARRIED (Cr. Price voted in favour of the motion) 8/0

Delegated Officer	Regional Sport & Recreation Coordinator

Item Number: 11.2	File Number: D12/15920
Subject Heading: Queensland Music Festival 2013 Applicant: Queensland Music Festival
Author and Officer’s Title: Jacqueline Burns, Regional Arts & Culture Coordinator
*Executive Summary:* Representatives of the Queensland Music Festival recently outlined a proposal to a Council workshop regarding their plans for the event in July 2013 in Roma. The Queensland Music Festival seeks Council’s support of their proposal.
Discussion: Cr. O’Neil enquired as to whether the Queensland Music Festival had provided an estimated budget for the proposed project. The Director Community Services in turn advised this information had not yet been received.
Resolution No. GM.140.12 Moved Cr Price Seconded Cr Chambers That Council provides in-principle support for the 2013 Queensland Music Festival proposal and consider the extent of any financial and/or in-kind contribution to the project during its 2012/13 budget deliberations and after project budget details are provided by Queensland Music Festival. CARRIED 8/0

Delegated Officer	Regional Arts & Culture Coordinator

Corporate Services

Item Number: 12.1	File Number: D12/9263
Subject Heading: Disposal of Muckadilla State School Site Location: Muckadilla State School, Lot 32 on N25273 Applicant: Department of Environment and Resource Management
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* Education Queensland has instructed the Department of Environment and Resource Management to dispose of Lot 32 on N25273, being the Muckadilla State School site. This site is no longer being used as a school and the Department of Environment and Resource Management is seeking Council’s views on this matter.

Resolution No. GM.141.12 Moved Cr Chambers Seconded Cr Wason That Maranoa Regional Council offers no objection to the disposal of the disused Muckadilla State School site being Lot 32 on N25273; 2. That Council’s preferred option for opening a road is option 1, a road to be opened along the frontage of the Muckadilla School allotment. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.2	File Number: D12/13781
Subject Heading: Lease of Euthulla Reserve Location: Lot A on CPWV835101 on Carnarvon Highway near Roma Applicant: Roma and District Bowmen Inc.
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Roma and District Bowmen Incorporated are seeking a trustee lease over Lot A on Crown Plan WV835101. This land is known as the Euthulla Reserve and has been used since 1999 by the group under a shared arrangement with the Roma Scout Group.

Resolution No. GM.142.12 Moved Cr O'Neil Seconded Cr Schefe That Council enters into a trustee lease with the Roma and District Bowmen Incorporated over Lot A on Crown Plan WV835101 with Council to incur all costs associated with drafting of legal documents and lodgement costs. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.3	File Number: D12/14004
Subject Heading: Application for Lease Renewal Special Lease 36/52637 over Lot 1 on Plan CP839509 Location: Lot 1 on Plan CP839509
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 36/52637 over Lot 1 on CP839509. This land is located 16.476 kilometres south of Bymount. The proposed use of the land is electrical purposes.

Resolution No. GM.143.12 Moved Cr Wason Seconded Cr Flynn That Council advise the Department of Environment and Resource Management that it has no objection to the application for renewal of special lease 36/52637 over Lot 1 on CP839509 with the proposed use of the land being electrical works and furthermore that there are no known non-indigenous cultural heritage values associated with the land. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.4	File Number: D12/14042
Subject Heading: Renewal of Lease - Maranoa Kindergarten Location: Lot 13 on CP R8613 - 49 Bungil Street Roma Applicant: Maranoa Kindergarten Association Inc
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Maranoa Kindergarten Association had a three year lease with Council for Lot 13 on R8613. These land and buildings are located at 49 Bungil Street Roma and house the Maranoa Kindergarten facility. The Maranoa Kindergarten Association has expressed interest in renewing their lease with Council.

Resolution No. GM.144.12 Moved Cr Price Seconded Cr Newman That Council commence negotiations with the Maranoa Kindergarten Association with the view to renewing the lease on Lot 13 on R8613. The a monthly rental payment to be negotiated to contribute towards maintenance and ongoing upgrade works at the facility and furthermore that the draft negotiated lease conditions be tabled at Council meeting for decision. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.5	File Number: D12/14631
Subject Heading: Acquisition of Native Title Rights for Land Development Location: Land described as Lot 1 on SP154291, Title Reference 40039606 - Cnr. Surat Tara Road and Thomby Road, Surat
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The purpose of this Report is to seek Council's approval to continue with the compulsory acquisition of native title rights and interests over land described as Lot 1 on SP154291, Title Reference 40039606 - Corner Surat Tara Road and Thomby Road, Surat ("the Land")

Resolution No. GM.145.12 Moved Cr Newman Seconded Cr Chambers That Council, having served a Notice of Intention to Acquire Native Title Rights and Interests ("the Notice") over Lot 1 on SP154291, Title Reference 40039606 - Corner Surat Tara Road and Thomby Road, Surat ("the Land"), on the Applicants for the Mandandanji People as the registered claimants; (a) Council did not receive any objection to the Notice; (b) Council will make an application to the Minister administering the Acquisition of Land Act 1967 that any native title rights and interests in and over the land be acquired for the purpose of acquiring freehold title in the land." CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.6	File Number: D12/15363
Subject Heading: Relocation of Building to Roma History Lodge Location: 17 McDowall Street Roma Applicant: Roma and District Family History Society Inc
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Roma and District Family History Society Inc are seeking Council’s permission to position a building from the Romavilla Winery onto Council land at 17 McDowall Street Roma. This land is currently used by the Roma and District Family History Society and the group proposes to place the building adjacent to the current Family History Building. It is recommended that Council provide its in-principle support to the proposal subject to conditions.

Resolution No. GM.146.12 Moved Cr O'Neil Seconded Cr Schefe That Council, in-principle supports the Roma and District Family History Society’s proposal to relocate the building from the Romavilla Winery to the land adjacent to the Family History Lodge, 17 McDowall Street Roma subject to all building and planning application requirements being met and approved by Council and all costs associated with the relocation, refurbishment and on-going maintenance of the building being met by the Roma and District Family History Society. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.7	File Number: D12/15591
Subject Heading: Application for Permit to Occupy Location: Lot 55 on Plan E531 being Camping and Water Reserve R16 Elgin
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Permit to Occupy over Lot 55 on Plan E531 being Camping and Water Reserve R16 Elgin. The proposed use of the land is grazing.

Resolution No. GM.147.12 Moved Cr Wason Seconded Cr Newman That Council advise the Department of Environment and Resource Management that it has no record of non-indigenous cultural heritage being present on the site and furthermore that it offers no objection to a Permit to Occupy being issued for Lot 55 on E531 subject to the following conditions:- 1. The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s. 2. The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use. 3. The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area. 4. Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek. 5. Should any weeds identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible. 6. Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 7. The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use. 8. If this Camping and Water Reserve is required for its gazetted purpose, the applicant must allow entry and use for this purpose. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.8	File Number: D12/16341
Subject Heading: Council Land and Council Owned Freehold Land Location: All Locations within Maranoa Regional
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* A Report listing Council Land and Council owned land was requested by Councillors. The attachments to this report list the parcels of land in Council’s name and the Freehold land owned by Council.

Resolution No. GM.148.12 Moved Cr Flynn Seconded Cr Price That Council receives and notes the report as presented. CARRIED 8/0

Delegated Officer	Director of Corporate Services

Planning & Environment

Item Number: 15.1

File Number: D12/15156

Subject Heading: Material Change of Use - "Accommodation Units" (4 units) (File ref: 2011/17940)

Location: 73 Gregory Street, Roma Qld 4455 (Lot 2 on RP4440)

Applicant: Fraser Developments Roman Court Pty Ltd

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary:

Fraser Developments Roman Court Pty Ltd seek approval for a Material Change of Use to establish Accommodation Units at 73 Gregory Street, Roma, on land described as Lot 2 on RP4440.

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006. No submissions were received during the public notification period (20/01/2012 – 13/02/2012).

The proposed development is consistent with the Desired Environmental Outcomes (DEOs) and Urban Area Code contained in the Roma Town Planning Scheme 2006.

Discussion:

Cr. Denton entered the Chambers at 9.34am.

Resolution No. GM.149.12

Moved Cr Schefe Seconded Cr Price

That Council approves the application for Material Change of Use (Accommodation Units – 4 units) at 73 Gregory Street, Roma, described as Lot 2 on RP4440, subject to the following conditions:

Complete and Maintain

1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use (Accommodation Units) in accordance with the approved plans:

Plan/Document Number	Plan/Document Name	Date
W10316 Sheet 8 of 11	Site Plan	06/12/2011
W10316 Sheet 2 of 11	Lower Floor Plan – Units 1-4	01/12/2011
W10316 Sheet 3 of 11	Upper Floor Plan – Units 1-4	01/12/2011
W10316 Sheet 4 of 11	Elevations	06/12/2011
W10316 Sheet 4a of 11	Elevations	06/12/2011
CMDG – R-041	Residential Driveway Slab and Tracks	01/2010

4. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

5. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

6. This development permit is subject to approval of an Operational Works application for earthworks and stormwater management.

Stormwater and Drainage

6. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

7. Post-development stormwater runoff flows from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

8. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

9. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

10. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

11. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Services Provisions

12. The development to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), at no cost to Council.

13. The development is to be provided with a water connection, up to and including a path cock, to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), at no cost to Council.

14. The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

15. If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

16. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Rubbish Collection

17. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

18. All bins shall be shielded from the view of travelling public and neighbours.

Access, Car parking and Manoeuvring

19. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

20. Vehicle crossover from Gregory Street to the development site is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks. The existing crossover to the development site is to be removed and the kerbing and channelling reinstated to match the existing profile.

21. The vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

22. Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit the site in a forward direction.

23. Provide a total of seven car parking spaces on the site in accordance with the approved plans.

24. All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

25. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

Environmental

26. All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

27. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

Landscaping and Fencing

28. Landscaping in the form of gardens and grassed areas, is to be provided onsite in accordance with the approved drawing W10316 Sheet 8 of 11 dated 06/12/2011.

29. Ground covers should fully cover vegetated areas within 1 year of planting.

30. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

31. A two metre high solid screen fence is to be provided along the northern, southern and western boundaries of the development site.

Avoiding Nuisance

33. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

34. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

35. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

36. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

Advertising Signs

37. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

Infrastructure Contributions

38. An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $63,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

Use

39. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

No Cost to Council

40. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

41. All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

42. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

CARRIED 9/0

Delegated Officer

Planning & Development Officer

Item Number: 15.2

File Number: D12/15160

Subject Heading: Material Change of Use - "Dual Occupancy" (File Ref: 2011/17899)

Location: 18 Bassett Court, Roma (Lot 22 on SP240420)

Applicant: Forde Builders Pty Ltd C/- Precinct Urban Planning Pty Ltd

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary:

Forde Builders Pty Ltd seek approval for a Material Change of Use to establish a Dual Occupancy at 18 Bassett Court, Roma, on land described as Lot 22 SP240420.

The proposed development is consistent with the Desired Environmental Outcomes (DEOs) and Urban Area Code contained in the Roma Town Planning Scheme 2006. The provisions of State Planning Policy (SPP) 1/03 - Mitigating the Adverse Impacts of Flood, Bushfire and Landslide, are addressed through the imposition of development conditions.

Resolution No. GM.150.12

Moved Cr Newman Seconded Cr O'Neil

That Council approves the application for Material Change of Use “Dual Occupancy” at 18 Bassett Court, Roma, described as Lot 22 on SP240420, subject to the following conditions:

Complete and Maintain

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use (Dual Occupancy) generally in accordance with the approved plans:

Plan/Document Number	Plan/Document Name	Date
101113.01 AMDT 5 as amended in red.	Site Plan	27/03/2012
101113.02 AMDT 5	Floor Plan	27/03/2012
101113.03 AMDT 5	Elevations	27/03/2012
CMDG – R-041	Residential Driveway Slab and Tracks	01/2010

4. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

5. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

6. The proposed development must not exceed 8.5 metres in height above natural ground level.

Stormwater and Drainage

7. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

9. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

10. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

11. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Services Provisions

15. The development is to be connected to reticulated gas supply at no cost to Council.

16. If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

17. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Rubbish Collection

18. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

19. All bins shall be shielded from the view of travelling public and neighbours.

Access, Car parking and Manoeuvring

20. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

21. Vehicle crossover from Bassett Court is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

22. Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

23. Provide a total of five (5) car parking spaces on the site in accordance with the approved plans.

Environmental

27. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

Landscaping and Fencing

28. Landscaping in the form of gardens and turfed areas, is to be provided in accordance with the approved drawing 101113.01 AMDT 5 dated 27/03/2012.

29. Ground covers should fully cover vegetated areas within 1 year of planting.

30. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

31. Site landscaping must not impede the free flow of flood waters nor result in a change of natural ground level.

32. All fencing must allow for free drainage and flow of flood waters.

Earthworks

33. Filling of the development site is prohibited.

Avoiding Nuisance

34. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

35. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

36. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

37. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

Advertising Signs

38. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

Infrastructure Contributions

39. An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $21,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

Flood Mitigation

40. The natural ground level of the site must be maintained to allow free flow and drainage of flood waters across the site and avoid increasing flood water levels and velocity on adjoining properties.

41. The premises is to be constructed on stumps and must achieve a finished floor height to the base of the bearers of at least 300mm above the 2012 flood height. The underfloor area of the building must allow free flow of flood waters.

Use

42. All development approval conditions related to the establishment of the approved use must be fulfilled prior to occupation of the dwelling units.

No Cost to Council

43. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

44. All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

45. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

CARRIED 9/0

Delegated Officer

Planning & Development Officer

Item Number: 15.3

File Number: D12/15170

Subject Heading: Material Change of Use - "Accommodation Units" (2 units) (File Ref: 2011/17900)

Location: 16 Bassett Court, Roma Qld 4455 (Lot 23 on SP240420)

Applicant: Forde Builders Pty Ltd C/- Precinct Urban Planning Pty Ltd

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary:

Forde Builders Pty Ltd seek approval for a Material Change of Use to establish Accommodation Units at 16 Bassett Court, Roma, on land described as Lot 23 SP240420.

Resolution No. GM.151.12

Moved Cr Denton Seconded Cr Wason

That Council approves the application for Material Change of Use “Accommodation Units” (2 units) at 16 Bassett Court, Roma, described as Lot 23 on SP240420, subject to the following conditions:

Complete and Maintain

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

Plan/Document Number	Plan/Document Name	Date
110712.01 AMDT 5 as amended in red.	Site Plan	05/04/2012
110712.02 AMDT 5	Floor Plan – Unit 1	05/04/2012
110712.03 AMDT 5	Floor Plan – Unit 2	05/04/2012
110712.04 AMDT 5	Elevations – Unit 1	05/04/2012
110712.05 AMDT 5	Elevations – Unit 2	05/04/2012
CMDG – R-041	Residential Driveway Slab and Tracks	01/2010

4. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

5. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

6. The proposed development must not exceed 8.5 metres in height above natural ground level.

Stormwater and Drainage

9. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

10. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

11. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Services Provisions

15. The development is to be connected to reticulated gas supply at no cost to Council.

Rubbish Collection

18. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

19. All bins shall be shielded from the view of travelling public and neighbours.

Access, Car parking and Manoeuvring

21. Vehicle crossover from Bassett Court is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

22. Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

23. Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and leave the site in a forward direction.

24. Provide a total of five (5) car parking spaces on the site in accordance with the approved plans.

25. All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

26. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

Environmental

27. All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

28. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

Landscaping and Fencing

29. Landscaping in the form of gardens and turfed areas, is to be provided in accordance with the approved drawing 110712.01 AMDT 5 dated 05/04/2012.

30. Ground covers should fully cover vegetated areas within 1 year of planting.

31. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

32. Site landscaping must not impede the free flow of flood waters nor result in a change of natural ground level.

33. All fencing must allow for free drainage and flow of flood waters.

Earthworks

34. Filling of the development site is prohibited.

Avoiding Nuisance

35. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

36. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

37. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

38. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

Advertising Signs

39. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

Infrastructure Contributions

40. An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $21,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

Flood Mitigation

41. The natural ground level of the site must be maintained to allow free flow and drainage of flood waters across the site and avoid increasing flood water levels and velocity on adjoining properties.

42. The premises is to be constructed on stumps and must achieve a finished floor height to the base of the bearers of at least 300mm above the 2012 flood height. The underfloor area of the building must allow free flow of flood waters.

Use

43. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

No Cost to Council

44. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

45. All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

46. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

CARRIED 9/0

Delegated Officer

Planning & Development Officer

Item Number: 15.4

File Number: D12/15171

Subject Heading: Material Change of Use - "Dual Occupancy" (File Ref: 2011/17901)

Location: 14 Bassett Court, Roma Qld 4455 (Lot 24 on SP24020)

Applicant: Forde Builders Pty Ltd C/- Precinct Urban Planning Pty Ltd

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary:

Forde Builders Pty Ltd seek approval for a Material Change of Use to establish a Dual Occupancy at 14 Bassett Court, Roma, on land described as Lot 24 on SP240420.

Resolution No. GM.152.12

Moved Cr Chambers Seconded Cr Flynn

That Council approves the application for Material Change of Use “Dual Occupancy” at 14 Bassett Court, Roma, described as Lot 24 on SP240420, subject to the following conditions:

Complete and Maintain

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use (Dual Occupancy) generally in accordance with the approved plans:

Plan/Document Number	Plan/Document Name	Date
110713.01 AMDT 5 as amended in red.	Site Plan	05/04/2012
110713.02 AMDT 5	Floor Plan	05/04/2012
110713.03 AMDT 5	Elevations	05/04/212
CMDG – R-041	Residential Driveway Slab and Tracks	01/2010

4. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

5. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

6. The proposed development must not exceed 8.5 metres in height above natural ground level.

Stormwater and Drainage

7. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

9. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

10. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

11. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Services Provisions

15. The development is to be connected to reticulated gas supply at no cost to Council.

Rubbish Collection

18. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

19. All bins shall be shielded from the view of travelling public and neighbours.

Access, Car parking and Manoeuvring

20. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

21. Vehicle crossover from Bassett Court is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

22. Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

23. Provide a total of five (5) car parking spaces on the site in accordance with the approved plans.

Environmental

27. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

Landscaping and Fencing

28. Landscaping in the form of gardens and turfed areas, is to be provided in accordance with the approved drawing 110713.01 AMDT 5 dated 05/04/2012.

29. Ground covers should fully cover vegetated areas within 1 year of planting.

30. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

31. Site landscaping must not impede the free flow of flood waters nor result in a change of natural ground level.

32. All fencing must allow for free drainage and flow of flood waters.

Earthworks

33. Filling of the development site is prohibited.

Avoiding Nuisance

34. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

35. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

Advertising Signs

Infrastructure Contributions

Flood Mitigation

Use

42. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

No Cost to Council

43. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

44. All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

CARRIED 9/0

Delegated Officer

Planning & Development Officer

Item Number: 15.5

File Number: D12/15172

Subject Heading: Material Change of Use - "Dual Occupancy" (File Ref: 2011/17898)

Location: 13 Bassett Court, Roma Qld 4455 (Lot 9 on SP240420)

Applicant: Forde Builders Pty Ltd C/- Precinct Urban Planning Pty Ltd

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary:

Forde Builders Pty Ltd seek approval for a Material Change of Use to establish a Dual Occupancy at 13 Bassett Court, Roma, on land described as Lot 9 SP240420.

Resolution No. GM.153.12

Moved Cr Wason Seconded Cr O'Neil

That Council approves the application for Material Change of Use “Dual Occupancy” at 13 Bassett Court, Roma, described as Lot 9 on SP240420, subject to the following conditions:

Complete and Maintain

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use (Dual Occupancy) generally in accordance with the approved plans:

Plan/Document Number	Plan/Document Name	Date
101208.01 AMDT 4 as amended in red.	Site Plan	10/04/2012
101208.02 AMDT 4	Floor Plan	10/04/2012
101208.03 AMDT 4	Elevations	10/04/2012
CMDG – R-041	Residential Driveway Slab and Tracks	01/2010

4. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

5. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

6. The proposed development must not exceed 8.5 metres in height above natural ground level.

Stormwater and Drainage

9. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

10. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

11. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Services Provisions

15. The development is to be connected to reticulated gas supply at no cost to Council.

Rubbish Collection

18. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

19. All bins shall be shielded from the view of travelling public and neighbours.

Access, Car parking and Manoeuvring

21. Vehicle crossover from Bassett Court is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

22. Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

23. Provide a total of five (5) car parking spaces on the site in accordance with the approved plans.

Environmental

27. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

Landscaping and Fencing

28. Landscaping in the form of gardens and turfed areas, is to be provided in accordance with the approved drawing 101208.01 AMDT 4 dated 10/04/2012.

29. Ground covers should fully cover vegetated areas within 1 year of planting.

30. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

31. Site landscaping must not impede the free flow of flood waters nor result in a change of natural ground level.

32. All fencing must allow for free drainage and flow of flood waters.

Earthworks

33. Filling of the development site is prohibited.

Avoiding Nuisance

34. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

35. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

Advertising Signs

Infrastructure Contributions

Flood Mitigation

Use

42. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

No Cost to Council

43. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

44. All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

CARRIED 9/0

Delegated Officer

Planning & Development Officer

Late Items

Item Number: L.1	File Number: D12/16485
Subject Heading: Carbon Tax Impact on Council Gas Business
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* This report is produced to update Council on some of the issues relating to the Carbon Tax and it’s impact on Council’s Gas Business.
Discussion: Director Corporate Services delivered Council an overview on the Clean Energy Regulator’s responses to questions raised in relation to Carbon Tax impacts to Council’s gas business.
Resolution No. GM.154.12 Moved Cr Wason Seconded Cr O'Neil That Council receive and note the report as presented. CARRIED 9/0

Delegated Officer	Director of Corporate Services

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.04am

Subject Heading: resumption of standing orders

Council returned from morning tea at 10.55am

CONFIDENTIAL ITEMS

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(d) rating concessions;

(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

(e) contracts proposed to be made by it;

Resolution No. GM.155.12

Moved Cr Wason Seconded Cr Newman

That Council close the meeting to the public at 10.56am.

CARRIED 9/0

Cr. Chambers declared a perceived ‘Conflict of Interest’ in item 22.5 “Roma Recreation Centre – Expression of interest 12/11 – Lease and Management” due to a family member being the partner of one of the applicants. Cr. Chambers remained in the Chamber for discussion on the item.

Cr. Schefe declared a ‘Conflict of Interest’ in item 22.5 “Roma Recreation Centre – Expression of interest 12/11 – Lease and Management” due to his wife being contracted to deliver fitness classes with the current lessee, who is also an applicant for Lease and Management of the Centre and left the Chambers at 1.04pm taking no further part in discussions on the item.

Cr. Schefe entered the Chamber upon cessation of discussion on the above mentioned item at 1.07pm.

Cr. Loughnan declared a perceived ‘Conflict of Interest’ in item 22.2 “Regional Arts Development Fund – Round 4” due to his involvement with the Bymount Community Recreation Association, one of the applications submitted for assessment under the fund. Cr. Loughnan remained in the Chamber for discussion on the item.

Resolution No. GM.156.12

Moved Cr O’Neil Seconded Cr Newman

That Council open the meeting to the public at 1.11pm.

CARRIED 9/0

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 1.12pm

Subject Heading: resumption of standing orders

Council returned from lunch at 1.43pm

Item Number: 22.1	File Number: D12/7039
Subject Heading: Request for refund of water connection charge Location: Roma
Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator
*Executive Summary:* Ratepayer requesting refund of water access charge in relation to Assessment Number 14010011.
Resolution No. GM.157.12 Moved Cr Wason Seconded Cr Newman That Council approves the applicant’s request to refund the 2010/11 and 2011/12 financial year 50mm Water Access Charge. CARRIED 9/0

Delegated Officer	Financial Services & Rates Coordinator

Cr. Loughnan declared a perceived ‘Conflict of Interest’ in the following item due to his involvement with the Bymount Community Recreation Association, one of the applications submitted for assessment under the fund. Cr. Loughnan remained in the Chamber for discussion and debate on the item.

Item Number: 22.2	File Number: D12/12850
Subject Heading: Regional Arts Development Fund - Round 4
Author and Officer’s Title: Susan Sands, Grants Coordinator
*Executive Summary:* The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed funding applications for arts and cultural projects and activities submitted under the May 2012 funding round.
Resolution No. GM.158.12 Moved Cr Price Seconded Cr O'Neil That Council endorses the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendation to not approve any applications of the May 2012 round of RADF as all applications were assessed as noncompliant with the RADF Guidelines. CARRIED (Cr. Loughnan voted in favour of the motion) 9/0

Delegated Officer	Grants Coordinator

Item Number: 22.3	File Number: D12/16061
Subject Heading: Tender 12/18 - Great Artesian Spa Management Contract Location: The Great Artesian Spa, Cambridge Street Mitchell
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* Council is asked to consider the tenders received for the management of the Great Artesian Spa Complex in Cambridge Street Mitchell.
Resolution No. GM.159.12 Moved Cr Chambers Seconded Cr Flynn That Council accepts the tender from Adam Ross Rush trading as H20 Rush for the tendered price of $126,500 including GST per annum for the management of the Great Artesian Spa Complex. CARRIED 9/0

Delegated Officer	Manager Risk and Facilities

Item Number: 22.4	File Number: D12/16421
Subject Heading: Repositioning of the Corporate Services Directorate and contracting the Rates function
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* This report is presented to inform Council of the proposed changes to the Corporate Services Directorate. The two significant changes to the Directorate are the repositioning of all the Finance functions to Roma and the proposal to contract out the Rates function.
Resolution No. GM.160.12 Moved Cr Newman Seconded Cr Chambers That Council endorses the proposed changes to the Corporate Services Directorate Structure. CARRIED 9/0

Delegated Officer	Director of Corporate Services

Resolution No. GM.161.12

Moved Cr Chambers Seconded Cr O'Neil

That Council call tenders for the management of Council’s Rates function for a period of two years with the option for both parties to give consideration to extending the contract for a further 2 years.

CARRIED 9/0

Delegated Officer

Director Corporate Services

Item Number: 22.5	File Number: D12/16422
Subject Heading: Tender 12/17 - Managment of the Mitchell Pool Location: Cambridge Street Mitchell
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* Tenders for the Management of the Mitchell Pool were advertised with the closure of submissions being the 23^rd March 2012. There were three Tenderers with one of the Tenderers also submitting a Tender for the management of the Spa.
Resolution No. GM.162.12 Moved Cr Newman Seconded Cr Denton That Council awards the Tender for the management of the Mitchell pool to Katrina Mansfield for a period of three years for an amount of $55,000 per annum inclusive of GST plus Public Liability Insurance costs. CARRIED 9/0

Delegated Officer	Director of Corporate Services

Item Number: 22.6	File Number: D12/16399
Subject Heading: Tender for the Sale of Land Location: 29A Bowen Street Roma. Roma Neighbourhood Centre
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* Tender 12/20 for the Sale of 29A Bowen Street was let on the 12^th April, 2012. This was a Tender that was let after an Expression of Interest was called.
Resolution No. GM.163.12 Moved Cr Chambers Seconded Cr Schefe That Council rejects the Tender from ABFAB Pty Ltd for a deferred sale for either Option 1 $695,000 (Ex GST) buildings retained or Option 2 $725,000 (Ex GST) buildings removed but continue to negotiate with the Tenderer and/or consider other options for the site. CARRIED 9/0

Delegated Officer	Director of Corporate Services

Item Number: 22.7	File Number: D12/16700
Subject Heading: Surat Basin Corporation - Toowoomba Regional Enterprise
Author and Officer’s Title: Edward Sims, Manager Organisational Performance
*Executive Summary:* The members of Surat Basin Corporation and Toowoomba Region Enterprise have agreed to merge the two organisations to form a single body to represent the business community in the Surat Basin. This report provides background information which will guide Council in its decisions about its future involvement in the new organisation.
Resolution No. GM.164.12 Moved Cr Price Seconded Cr Newman That Council in principle supports becoming a member of the new Regional Economic Development Organisation which will be formed from the merger of Surat Basin Corporation and Toowoomba Regional Enterprise. CARRIED 9/0

Delegated Officer	Manager Organisational Performance

Cr. Chambers declared a perceived ‘Conflict of Interest’ in the following item due to a family member being the partner of one of the applicants. Cr. Chambers remained in the Chamber for discussion and debate on the item.

Cr. Schefe declared a ‘Conflict of Interest’ in the following item due to his wife being contracted to deliver fitness classes with the current lessee, who is also an applicant for Lease and Management of the Centre, and left the Chambers at 1.50pm taking no further part in discussions or debate on the item.

Item Number: L.1	File Number: D12/16899
Subject Heading: Roma Recreation Centre - Expression of Interest 12/11 - Lease and Managment Location: George Street Roma
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* Expressions of Interest were advertised for the Lease and Management of the Roma Recreation Centre and this closed on the 2^nd April, 2012. Due to the caretaker period, election, staff leave and statutory meeting the consideration of this matter by Council has been delayed. The evaluation of the Expressions of Interest is complete.
Resolution No. GM.165.12 Moved Cr Price Seconded Cr O'Neil That the Expressions of Interest received from T & S Franks, Vital Health and PCYC be placed on the short list for a Tender and be invited to Tender for the Lease and Management of the Roma Recreation Centre in accordance with Section 177(6) of the Local Government (Finance, Plans and Reporting) Regulation 2010. Tender specification are to be let and assessed based on cost to Council, Term and annual lease amount from the Tenderer, if any; and, Tenderers be advised that the combination of the EOI ranking and the most advantageous Tender will form the basis for the decision of Council to award the Tender. CARRIED (Cr Chambers voted in favour of the motion) 8/0

Delegated Officer	Director of Corporate Services

At cessation of discussion and debate on the abovementioned item Cr. Schefe returned to the Chamber at 1.52pm.

Item Number: L.2	File Number: D12/16486
Subject Heading: Water Meter Reading
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* This report is seeking Council’s support for the introduction of meter reading across Council by Contract rather than by day labour staff.
Resolution No. GM.166.12 Moved Cr Newman Seconded Cr Wason That Council give in-principle support to Tender for the reading of meters (water and gas) across the Maranoa Region. CARRIED 9/0

Delegated Officer	Director of Corporate Services

CLOSURE

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.54pm.

These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 June 2012, at Roma Administration Centre.

...............………................. ..................................

Mayor. Date.

Maranoa Regional Council

General Meeting - 27 June 2012

Status Report

Meeting: General 27 June 2012	Date: 19 June 2012
Item Number: 18.1	File Number: D12/17992

SUBJECT HEADING: Financial Sustainability Report for the period ending 31 March 2012

Classification: Open Access

Report compiled by: Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report: Period ending 31 March 2012

Name of Department: Corporate Services

Executive Summary:

The Financial Sustainability Report for the period ending 31 March 2012 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

Officer’s Recommendation:

That the Progressive Financial Statements of Account for the period ending 31 March 2012 as included in the Financial Sustainability Report be received subject to audit.

Summary of Financial Position

Overall Council has experienced a net loss of $27,141,303 (including depreciation of $8,498,231) for the period ending 31 March 2012.

Income Expenses

Total Revenue $63,394,881 Total expenses of $90,536,184 (which includes depreciation expense of $8,498,231)

Operating Revenue $61,918,746

Capital Revenue $1,476,135

Borrowings per Assessment

Value of borrowings per assessable property in the Council area is $1,546.

YTD vs Full Year Capital Expenditure

Capital works program $17,593,688 of $20,992,873.

Cash at Bank

Balance of Cash at Bank as at 31 March 2012 is $21,932,832.

SUSTAINABILITY RATIOS

In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.

These ratios are designed to provide an indication of the performance of Council

against key financial sustainability criteria which must be met to ensure the prudent

management of financial risks. This information must also be reported in Council’s Annual Report.

Department Infrastructure and Planning Sustainability Ratios

Ratio

Description

Formula

YTD

Actual

Result

Benchmark

Within

Limits?

Financial Capital Indicators

Working capital ratio

Measures the extent to which

Council has liquid assets

available to meet short term

financial obligations Current Liabilities

Current Assets

Current Liabilities

5.90%

Yes

Operating Surplus

ratio

This is an indicator of the extent

to which revenues raised cover

operational expenses only or are available for capital funding

purposes

Net Operating Surplus

Total Operating

Revenue

-.43%

0-110%

Net Financial

Liabilities ratio

This is an indicator of the extent to which the net financial

liabilities of Council can be

serviced by its operating

revenues.

A ratio < 60% indicates Council

has the capacity to increase its

loan borrowings.

Total Liabilities less

Current Assets

Total Operating

Revenue

-0.29%

<=60%

Yes

Interest coverage ratio

This ratio indicates the extent to which Council's operating

revenues are committed to

interest expenses

Net interest expense on debt service

Total Operating

Revenue

0.01%

0-10%

Yes

Comment on Ratios

All ratios, excluding Operating Surplus ratio are within the acceptable range. The operating surplus ratio result is well below the benchmark due to large expenditure for Contracts which is 245% of the budget in particular Flood Damage Works ($23,369,386). In addition to this, the overall revenue is 49% of the budget, which is 26% below the pro-rata budget of 75%.

Comment on Financial Reports

Income Statement

Council’s operating position at the end of March 2012 is an operating loss of $27,141,303 (including depreciation expense of $8,498,231) compared to a yearly amended budgeted operating surplus of $591,374.

Loan Borrowings

The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.

Rates Information

ARREARS - RATES DEBTORS
CATEGORY DEFINITION	This category examines the level of rates arrears owing to Council.
KEY RESULT 1	Total Rates Outstanding as Percentage of Issues
	Rates Outstanding - Timeframes	RATES BALANCES AS AT 30 JUNE 2011	RATES BALANCES AS AT 31 Mar 2012
	Overdue (1/7 – 31/12/11)	249,196.15	946,423.63
	Current (1/1 – 30/06/12)	797,078.15	460,920.20

	Arrears	436,636.68	364,449.73
	Interest	75,764.39	128,564.05
	Unalloc Rec	-144,697.55
	*Total*	1,413,977.82	1,900,357.61
INFLUENCING FACTORS
COMMENTS	Total rates outstanding as at 29 February 2012 is $2,039,072.57. The rate levy for the period 1 July 2011 to 31 December 2011 was issued on 26 October 2011. A batch of supplementary levies will be issued mid March and the rate levy for the period 1 January 2012 to 30 June, 2012 will be issued late April 2012.

RATES - Transactions Processed
CATEGORY DEFINITION	This category examines the rates queries processed by Rates staff.
KEY RESULT 1	Transactions Processed
	Change of Address	Rate Searches	Change of Ownership	Supplementary Levies
TOTAL 2010/11	254	387	507	83
July	0	23	37	29
August	0	40	55	48
September	48	49	21	0
October	24	28	68	0
November	4	52	72	0
December	28	35	50	0
January	30	39	46	7
February	28	42	26	0
March	27	53	43	313
April
May
June
Total	189	361	418	397
INFLUENCING FACTORS
COMMENTS	The average monthly change of address is 21, March is above average with 27 The average monthly rate searches is 32, with February being above average with 53. The average monthly change of ownership is 42, with February being above average with 43 . The average monthly supplementary levies is 7, with February being above average with 313. With the Authority Software, there are restrictions with regards to dates for close of discount and interest commencement date. Due to these restrictions, supplementary levies will only be issued once or twice within each half year period.

RATES – Queries Process
CATEGORY DEFINITION	This category examines the number and type of queries received about rates and charges levied by Council
KEY RESULT 1	Rating Queries
	Jul	Aug	Sep	Oct.	Nov	Dec		Jan	Feb	Mar	Apr	May	Jun
Water					61	3			1
Sewerage					9	2		1
Garbage					5			1
General Rate Charges
Wild Dog Charges
Addressing					6				3
Pensioner					3
Excess Water
Fire Levy					3
Owner Details					2	1		4	7	3
Trade Waste
Categories
Missed Discount					4
Payment/Refund						1				1
Water Meter Investigations
Printers
Supplementaries										7
Other	5	10	25	30		1			1	1
Total	5	10	25	30	92	8		6	12	12
INFLUENCING FACTORS	Due to rates being issued on 25 October, 2011 there will be a large increase in the number of queries within the rate area.
COMMENTS	Other						Incorrect Services charged. Relevant Changes made
	Supplementaries						Ratepayers requiring transfer of credit levies from their cancelled assessment to the current assessment that has been amalgamated.
	Owner Details						Ratepayers that have not received notices because the current owner not correct. Title Searches have been performed and relevant changes made

DEBTORS

The current 90 day balances stands at $2,331,207.83 for 31 March 2012.

90-Day Debtors Accounts
As at 31 Mar 12
	Under $500.00	$500.00-$5,000.00	$5,000.00 - $50,000.00	Over $50,000.00

Saleyards	22.99	1,436.98	59,983.23	143,334.25
Quarry	0.57	5821.67	95,613.46	313,307.39
General	7,715.57	66,018.57	155,509.79	1,461,356.90
Childcare	1,292.49	3,058.96
Bassett Park	1,316.60	747.30
Library	1,613.80
Licences
HACC/CACPS	2,711.55
MRV	208.18	9,213.29
Rent	178.60	745.74
Total	15,060.30	87,042.51	311,106.48	1,917,998.54

Supporting Documentation:

1 View	Income Statement March 2012	D12/9488
2 View	Balance Sheet March 2012	D12/9489
3 View	Income Expense Statement - as at 31 March 2012	D12/9490
4 View	Expenditure and Revenue Graphs - 31 March 2012	D12/9950

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services

VEHICLE TYPE IN FLEET	NUMBER IN FLEET
Toyota Prado or equivalent vehicle.	2
Small 4WD/AWD such as Toyota Kluger, Ford Territory or equivalent vehicle.	5

Notation The Holden Calais or equivalent vehicle will be kept in the fleet for use with visiting dignitaries or for travel to events outside of the Local Government area.

Meeting: General 27 June 2012	Date: 18 June 2012
Item Number: 12.1	File Number: D12/17811

Meeting: General 27 June 2012	Date: 18 May 2012
Item Number: 13.1	File Number: D12/13969

Meeting: General 27 June 2012	Date: 18 June 2012
Item Number: 14.1	File Number: D12/17795

Meeting: General 27 June 2012	Date: 19 June 2012
Item Number: 10.1	File Number: D12/17985