Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 28 May 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 23 May 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on May 28, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  14 May 2014........................................................................................................ 4

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

 

11          Corporate, Community & Commercial Services

11.1      Council Initiated Advisory Committee Meeting Minutes......................... 26

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Roma Saleyards Advisory Committee Meeting - Confirmed Minutes - 27/03/14................................................................................. 28

Attachment 2:    Airport Advisory Committee - Confirmed Minutes - 02/04/14      31

Attachment 3:    Wild Dog Advisory Committee - Confirmed Minutes - 25/11/13  36

 

12          Infrastructure Services

12.1      Proposed Permanent Closure of Part of Naldera Road and Opening of a Part of the Same Road......................................................................................................... 39

Prepared by:      Kim Edwards, Technical Officer - GIS/CAD

Attachment 1:    Map showing proposed road closure and opening for Naldera Road......................................................................................... 41

Attachment 2:    Councillor Request - Cr. Chambers - Norman Johnston - Grid removal.................................................................................... 42

Attachment 3:    Acknowledgement Letter Mr N Johnston Naldera Rd Alignment     46

 

13          Development, Facilities & Environmental Services

13.1      Reallocation of budget funding for Maranoa's Got Talent..................... 47

Prepared by:      Janet Hogarth, Local Development Officer - Roma

Attachment :      Information received from Toni Jeavons - DISCO............ 49

13.2      Request for Dinner to Mark 130 Year Anniversary of Formation of Roma Volunteer Rifle Corp............................................................................................................ 51

Prepared by:      Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

Attachment :      Letter from Bevan Stansbie - Request to invite Governor General to Roma Volunteer Rifle Corp 130yr Anniversary in 2015 - 16 April 2014.......................................................................................... 53

13.3      Roma Cultural Centre Foot Bridge............................................................... 54

Prepared by:      Amanda Schneekloth, Coordinator - Council Buildings & Structures

Attachment 1:    Conceptual Design - Footbridge - Council Builder.......... 56

Attachment 2:    Photo - Footbridge Design Landmark................................ 57

13.4      Permit to Occupy - Lot 15 on EG68.............................................................. 58

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Map - Lot 15 on EG68............................................................ 60

Attachment 2:    Location Map - Lot 15 on EG68........................................... 61

13.5      Kooma #4 Native Title Claim QUD504/2011............................................... 62

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Draft Consent Determination QUD504/2011.................... 68

Attachment 2:    Map Showing Lot 3 on TM9................................................. 90

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

 

C           Confidential Items

C.1        Request for Water Access charge to be removed

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        APLNG-WP2C – CIVIL WORKS TO WIDEN YULEBA – TAROOM ROAD CH. 17.38KM – 24.58KM INCLUDING UPGRADE OF INTERSECTION AT HORSE CREEK ROAD

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.3        Request for Sponsorship

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

20          Councillor Business

22.1      Wild Dog Advisory Committee Recommendations................................. 91

Prepared by:      Jan Chambers, Councillor

Attachment :      Unconfirmed Minutes - Wild Dog Advisory Committee Meeting - 12/05/14................................................................................... 94

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 May 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn, Cr W M Newman, Cr C J O’Neil, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers – Minutes Officer in attendance.

 

AS REQUIRED

 

Director Infrastructure Services – Cameron Castles, Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank,  Acting Coordinator Local Development & Council Events – Sue Sands, Manager Economic & Community Development – Ed Sims, Manager Infrastructure Planning & Design – Kym Downey, Coordinator Tourism – Megan Swords, Specialist Business Development – Ryan Gittins, Manager Facilities – Tanya Mansfield.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am, noting that Cr Price was attending to a family matter and may be a late arrival or apology for the meeting.  Further notification would be received during the meeting.

 

APOLOGIES   

 

Resolution No. GM/05.2014/01

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That apologies be received and leave of absence granted for Cr Price for this meeting if required..

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/05.2014/02

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (7-23.04.14) held on 23 April 2014 be confirmed, inclusive of the following amendments:

 

Resolution Number: GM/04.2014/36 be amended to state:

 

“That Council donate all batteries received at Council waste facilities in the Maranoa region towards the Surat State School P&C Battery Muster.”

 

That the Mayor’s declaration of a perceived ‘Conflict of Interest’ in relation to Item C.2 “Community Grants Program” was due to him being a member of the Injune Retirement Village instead of the Injune Hospital Auxiliary as recorded.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/30011

Subject Heading:                         Fire & Water Festival Mitchell

Author and Officer’s Title:                 Jane Fenton, Local Development Officer Mitchell

Executive Summary: 

The Fire and Water Festival 2010 was delivered by a steering committee consisting of Maranoa Regional Council Staff, School Principals from Mitchell, Mungallala & Dunkeld, Indigenous Elders, Nalingu Aboriginal Corporation, Booringa Action Group, Maranoa Arts Gateway and Dunkeld Pony Club, and was heavily funded by Maranoa Regional Council, as well as other funding bodies.

 

The previous Local Development Officer (Acting) - Mitchell conducted an Expression of Interest survey in late 2013 to gauge interest from the community in forming a steering committee for a Festival in 2014.   Only one (1) Expression of Interest was received.  The low response rate is likely influenced by hardships experienced in the community as a result of severe drought conditions, and it was suggested the festival should be re-evaluated once the drought has broken.

 

It was further recommended that Council may have wished to consider the current funding in the 2013/14 budget for the event be reallocated to the Amby Progress Association for the Placemaking Garden project.  This project was not funded through Community Grants due to budget constraints.

 

 

Resolution No. GM/05.2014/03

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

 

  • Acknowledge that due to lack of community interest as a result of prevailing drought conditions, the Fire & Water Festival would not be scheduled for 2014;

 

  • Reallocate the $8,000 currently in the 2013/14 budget for the Mitchell Fire & Water Festival to the Amby Progress Association for the Placemaking Garden project, which was not funded through Community Grants due to budget constraints;

 

  • Consider the provision of budget support in future years if warranted by community interest. 

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Local Development Officer Mitchell/Specialist – Strategic Finance

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D14/24913

Subject Heading:                         Request for Intersection Upgrade for Bus Turnaround Area – Dargal Road and Moorelands Lane

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for an upgrade of the intersection of Dargal Road and Moorelands Lane to allow for a bus turnaround area.

 

Discussion:

Council discussed current turn around options in the vicinity, and potential funding opportunities to undertake the requested works.

 

Resolution No. GM/05.2014/04

Moved Cr Schefe                                                           Seconded Cr Flynn  

That this request be included in the 2014/15 budget deliberations, subject to further investigation being undertaken to identify and estimate costs of other possible locations for a bus turnaround along the designated bus route (including potential funding opportunities).

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Specialist - Infrastructure Planning/Specialist - Strategic Finance

 

 

Item Number:                                    12.2

File Number: D14/27218

Subject Heading:                         Request Gravel Upgrade - Corfe Road, Roma

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for gravel upgrade on Corfe Road, Roma.

 

 

Resolution No. GM/05.2014/05

Moved Cr O'Neil                                                            Seconded Cr Newman  

That this request be included in budget considerations.  

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Infrastructure Planning/Specialist – Strategic Finance

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/27557

Subject Heading:                         Arts and Culture Policy 2014 - 17

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Maranoa Regional Council is updating the Interim Arts and Culture Policy document from 2009. The Arts and Culture policy 2014 – 17 is intended to supersede the previous policy document.

 

Discussion:

The Chief Executive Officer (CEO) provided Council an overview on progress of the Quality system development and the types of documents which include plans, processes and procedures.   Further that this policy will be incorporated into the new system.

 

Resolution No. GM/05.2014/06

Moved Cr Chambers                                                      Seconded Cr Denton  

That the item be removed from the Agenda to allow further refinement of the draft policy in line with organisational development of the Quality Management System; the latter including development of a standardised template structure for all future Council policies.

 

Further that, once completed, the policy be presented to Council for further consideration.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.2

File Number: D14/30579

Subject Heading:                         Surat Racecourse Amenities

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council had received a request from the Surat Racecourse User Group seeking further financial assistance towards costs to install an ablution block at the Warroo Sporting Complex.

 

Council has already committed to provide assistance with plumbing and connection of the amenities to electricity.  However, the project is experiencing a budget shortfall, and the User Group has requested Council also fund the cost of stumping, installing steps and slab for steps, and fitting out a bathroom.

 

 

Resolution No. GM/05.2014/07

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council:-

 

  • Support the Surat Racecourse User Group’s initiative to construct a new ablution block at the Surat Racecourse;

 

  • Reaffirm its commitment to connect the new amenities to electricity and complete necessary plumbing work;

 

  • Undertake and fund the cost of stumping the building on fully adjustable steel stumps, installing supplied steps and slab for steps, and supplying and installing a urinal, shower and toilet into one room;

 

  • Reallocate the balance of funds allocated in the Capital Works Budget to the Surat Grandstand Capital Works project ($10,000), to this project. (Any additional costs, once known be considered as part of the 2014/15 budget deliberations)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Facilities/Specialist – Strategic Finance

 

Cr. Denton left the Chamber at 9.34am.

Cr. Denton entered the Chamber at 9.36am.

 

 

Item Number:                                    13.3

File Number: D14/31602

Subject Heading:                         Big Rig Enhancement Project

Location:                                          2 Riggers Road, Roma.

Author and Officer’s Title:                 Megan Swords, Coordinator - Tourism

Executive Summary: 

The Big Rig Oil and Gas Interpretive Centre was established and opened in Roma in 2002. Since inception, few changes have been made to the site and as such, enhancements are required to ensure that the latest developments in Coal Seam Gas and Liquefied Natural Gas are presented in an up to date and impressive interpretive display.

 

The master planning phase of the enhancement project was completed in early 2013 by Pacific Southwest Strategy Group (PSWSG) and the results can be found in the Big Rig Master Plan, May 2013. Further, a condensed version of their findings was compiled to clearly outline the short and long term goals for the project moving forward (Big Rig Enhancement Report – Project Inception).

 

The overall Big Rig Enhancement Project (completed in May, 2013) has been split into two phases:

1.   The short to medium term deliverables that relate to general maintenance and upgrades to displays & content.

2.   Deliverables that relate to the implementation of the long-term vision for the site through establishing (all or components of) the following:

a)   Educational facilities (possible partnership with educational institutions and/or industry organisations to dispel the myths about the CSG industry)

b)   CSG industry hub (training, accreditation, medical etc)

It is anticipated that the entire project (proposed by PSWSG) will be conducted over a period of 5 years and will cost approximately $4.8 million. Funding will be sought from all tiers of government, and the resource sector.

 

 

 

 


 

Resolution No. GM/05.2014/08

Moved Cr Newman                                                        Seconded Cr Wason  

That Council:

 

  1. Adopt the Big Rig Master Plan for Maranoa Regional Council – May 2013 presented by Pacific Southwest Strategy Group as the primary document guiding the direction for the enhancement of Roma’s Big Rig.

 

  1. Lobby for and seek external funding for the completion of the longer term strategies, as set out in the Big Rig Master Plan for Maranoa Regional Council – May 2013.

 

  1. Endorse the Big Rig Enhancement Report – Project Inception document as a condensed version of the Big Rig Master Plan for Maranoa Regional Council – May 2013, to guide the short term priorities for the Big Rig Enhancement project as budget becomes available.

 

  1. Incorporate the short to medium term project goals as identified in the condensed version of the Big Rig Master Plan into the Draft Corporate Plan 2014 – 2019.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Tourism

 

 

Item Number:                                    13.4

File Number: D14/31729

Subject Heading:                         Council Submission to Agricultural Competitiveness Issues Paper – 17 April 2014

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

In accordance with Council’s input at the Workshops of 2 and 8 April 2014, a response to the Federal Government’s Agricultural Competitiveness Issues Paper was submitted on 17 April 2014.

 

Council’s retrospective approval of this submission was sought.

 

Resolution No. GM/05.2014/09

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council formally endorse the submission made to the Federal Government’s Agricultural Competitiveness Issues Paper, as attached to the officer’s report., and as discussed informally with Councillors prior to lodgement.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Business Development

 

 

Item Number:                                    13.5

File Number: D14/20782

Subject Heading:                         Santos Water Flowline

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Santos QNT Pty Ltd had requested Council enter into a Conduct and Compensation Agreement over Kia Ora West Stock Route, Mansfield Road, Baffle West Qld, ID number U709BUNG01 for the purpose of constructing two Water Flowlines.

 

Resolution No. GM/05.2014/10

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council enter into the Conduct and Compensation Agreement with Santos, and delegate authority to the Chief Executive Officer to sign the agreement on behalf of Council,  subject to the successful resolution of the following:-

(a)  Council be paid the Construction Compensation amount;

(b)  Santos pay Council’s legal fees in accordance with the provisions of the Petroleum and Gas (Product and Safety) Act 2004.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D14/31726

Subject Heading:                         RSPCA Million Paws Walk 2014

Location:                                          Parklands in Bungil Street, adjacent to Adungadoo Walk, Roma

Applicant:                                         Maranoa Vets

Author and Officer’s Title:                 Vincent (Vince) Stephens, Specialist  Environmental Health & Waste

Executive Summary: 

Maranoa Vets have coordinated and organised the RSPCA Million Paws Walk 2014 in Roma on 18 May 2014, and have requested assistance from Council personnel.

 

 

Resolution No. GM/05.2014/11

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council approve:

 

1.   The use of the Parklands located on Bungil Street Roma, adjacent to Adungadoo Walk, for the assembly base of the RSPCA Million Paws Walk 2014.

 

2.   The donation of three (3) Dog Registrations to the value of $54.00 per registration, as prizes for the dog events. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Environmental Health & Waste

 

 


 

Item Number:                                    13.7

File Number: D14/31968

Subject Heading:                         Endorsement of Projects to be Submitted for Funding Under Local Government Grants & Subsidies Program

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The 2014/15 Round of Local Government Grants & Subsidies is now open.  Councils are invited to submit applications for funding from the areas of water, sewerage, community, crime prevention, economic development and tourism.  Council’s endorsement was sought for the four projects which were prioritised by Council at the workshop on 7 May 2014 for submission under the program.

 

 

Resolution No. GM/05.2014/12

Moved Cr Wason                                                           Seconded Cr Schefe  

That Council submit applications under the 2014/15 Round of the Local Government Grants and Subsidies Program for four projects, and authorise the Mayor and Chief Executive Officer to sign the certification form. 

 

The projects to be submitted are:

 

·         Stage 2 Injune combined Washdown/Potable Water Facility

·         Stage 2 Roma Potable Water Facility

·         Big Rig Night Show Upgrade

·         Yuleba Service Centre

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

  

 

Late Items

 

Item Number:                                    L.1

File Number: D14/31141

Subject Heading:                         Third Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013, with the First Quarter Budget Review adopted on 13 November 2013 & the Second Quarter Budget Review adopted on 26 February 2014. This report is based on the Third Quarter Budget Review recently conducted by managers and staff.

 

The budget review presented currently shows an estimated surplus of $1.6M. It incorporates new items and changes not previously identified in the original budgeting process, and at the first and second quarter budget reviews, and from the most recent review completed by Managers on Council’s operating budgets & capital works program 2013/14. Of this amount, $1.38M relates to carry over capital projects.

 

Council had requested that a full review be conducted of all capital works intended for this financial year, in order to identify all works that potentially may be carried over to 2014/15. Managers have identified that a total of $6.8M of capital works will be carried over to 2014/15 (at the last review) and the total amount of $14.9M at this review.

 

 

Resolution No. GM/05.2014/13

Moved Cr Chambers                                                      Seconded Cr Flynn  

That the Council adopt the Third Quarter Budget Review 2013/14 as shown in the following attachments to the officer’s report (pages 1-11), with the primary documents marked (*):

 

Page

1          One Page Summary of Third Quarter Budget Review 2013/14 *

2          Revised Operating Revenue and Expense Budget Statements by Directorate

3          Revised Capital Revenue and Expenditure Budget Statements by Directorate

4          Revised Capital Reserves Budget Statements by Directorate

5          Revised New Loan and Loan Repayment Budget Statement by Directorate

6          Revised Operating Reserves Budget Statements by Directorate 

7-13      Summary of Third Quarter Budget Review Changes 2013/14 – Operating Revenue & Expenses*

14        Summary of Third Quarter Budget Review Changes 2013/14 – Capital Expenditure 2013/14*

 

Inclusive of an amendment to reallocate funds of $275,000 from savings on Bassett Park capital works ($20,000) and reallocation of funds from Place Making Roma/CBD redevelopment ($100,000) + $65,000 from the 2013/14 allocation, and Stores refurbishment ($90,000) as part of the current budget review. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

Item Number:                                    L.2

File Number: D14/31786

Subject Heading:                         Revenue Policy 2014/15

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The purpose of this Revenue Policy is to set out the principles used by Council for:

                                                 

    Levying rates and charges;

    Granting concessions for rates and charges

    The recovery of unpaid rates and charges; and

    Cost recovery fees and methods;

 

 

Resolution No. GM/05.2014/14

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

1.   Receive and note the document titled “Revenue Policy 2014/15”;  and

 

2.   In accordance with Section 193 of Local Government Regulation 2012, adopt the 2014/15 Revenue Policy.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance/Manager – Organisational Development

 

 

Item Number:                                    L.3

File Number: D14/31785

Subject Heading:                         Register of General Cost-Recovery Fees and Commercial Charges 2014/15

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

A briefing paper for 2014/15 Budget Parameters and timetable was presented at a Council workshop in March 2014. As outlined in the briefing paper, a 4% increase of the 2013/14 fees and charges has been recommended. 

 

Managers responsible for cost-recovery fees were advised to set fees so as to recover costs incurred by Council, and that such fees should not exceed the actual cost incurred by Council for the action for which the fee is charged. For commercial fees and charges, these fees are to be calculated as cost plus return including 10% Goods and Services Tax (GST).

 

All fees are generally increased by 4% with the exception of the Saleyards, Waste Management and Airport fees. These fees remained the same as the 2013/14 fees & charges.

 

A description of the Local Government Act 2009 provisions relating to fees and charges is provided in Attachment 1 of the officer’s report: Legislation.

 

The final recommended Fees & Charges 2014/15 Schedule was provided in Attachment 2 of the officer’s report.

 

 

Resolution No. GM/05.2014/15

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council:

 

1.         Receive and note the report.

 

2.         Adopt the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2014/15, effective 1 July 2014.

 

3.         Resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 applies:

 

(i)         the applicant is the person liable to pay these fees; and

 

(ii)        the fee must be paid at or before the time the application is lodged.

 

4.         Delegate to the Chief Executive Officer the power to amend commercial charges to     which section 262 (3) (c) of the Local Government Act 2009 applies.

 

5.             Approve the omission of fees and charges for quarry materials and services in the Register of General Cost-Recovery fees and Commercial charges 2014/15.

 

6.             Immediately commence notification of the fees in the Register of General Cost-Recovery Fees and Commercial Charges 2014/15 through all approved communication forums, for implementation from 1 July 2014.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance/Coordinator Elected Members & Community Engagement

 

 

Item Number:                                    L.4

File Number: D14/31841

Subject Heading:                         Mitchell and Amby Flood Mitigation Study Stage 2 and Stage 3

Author and Officer’s Title:                 Cameron Castles, Director - Infrastructure Services

Executive Summary: 

Council’s consultant, Jo Tinnion of BMT WBM Pty Ltd, presented an overview and recommendations of the results of the Mitchell Flood Mitigation Study and Amby Flood Mitigation Study for Stage 2 and Stage 3 at the Council workshop on 8 April 2014.

 

The final reports were presented to Council for formal acceptance.

 

Discussion:

The Mayor thanked BMT WBM Pty Ltd for the significant work undertaken in delivering the findings for the Mitchell and Amby Flood Mitigation studies, and in their efforts in conducting the consultation process.

 

Resolution No. GM/05.2014/16

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

 

1.   Receive and endorse the final reports for the Mitchell Flood Mitigation Study and Amby Flood Mitigation Study for Stage 2 and Stage 3.

 

2.   Endorse the applications submitted under the Queensland Government’s Disaster Mitigation and Resilience Funding program for the following:

 

-     Mitchell Master Drainage Study

-     Amby Master Drainage Study and Implementation Works

-     Mitchell Flood Mitigation Scheme

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services

 

Cr Wason declared a ‘Conflict of Interest’ due to him receiving financial compensation from GLNG Project activities carried out on parcels of land owned by him, and left the Chamber at 10.03am taking no further part in discussion or debate on the matter.

 

Item Number:                                    L.5

File Number: D14/32374

Subject Heading:                         Santos Pipeline Easement - GLNG CRWP Loop

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

At its General Meeting on 12 March 2014, Council considered a request from Santos to approve the relinquishment of Easement 713689441, and consider and sign a Deed of Easement in respect to Council owned freehold land known as Lot 3 on RP58256, County of Westgrove, Parish of Mt Hutton with Title Reference 13978189.

 

At that meeting, Council resolved to agree to relinquish Easement 713689441 and sign a new deed of easement Title Reference 13978189, subject to conditions including that Council be paid an annual compensation amount.

 

Council was asked to review this decision in consideration of further information provided by Santos that the compensable event will only be for 12 months and therefore Santos is not required to pay an annual compensation amount.

 

Resolution No. GM/05.2014/17

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:

 

  • Acknowledge the execution of the Surrender of Easement number 13978189 being Easement CB on SP225707;

 

  • Proceed with signing the Deed of Easement between Maranoa Regional Council and Total GLNG Australia, PAPL Downstream Pty Ltd, KGLNG Liquefaction Pty Ltd and Santos GLNG Pty Ltd;

 

  • Acknowledge that Santos is not required to pay an annual compensation amount as the compensable event will not be for more than 12 months;

 

  • Authorise the Chief Executive Officer to sign the Deed of Easement on behalf of Council.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Facilities

 

At cessation of discussion and debate on the abovementioned item, Cr Wason entered the chamber at 10.05am.

 

Item Number:                                    L.6

File Number: D14/32670

Subject Heading:                         Submission to Federal Government's Inquiry into Australia's Trade and Investment Relationships with Countries of the Middle East

Author and Officer’s Title:                 Ryan Gittins, Specialist - Business Development

Executive Summary: 

In accordance with Council’s input at the Workshop of 7 May 2014, a response to the Federal Government’s Inquiry into Trade and Investment with Countries of the Middle East was drafted.

 

The document outlined the importance of the goat industry, and requested the Federal Government’s support to commission a feasibility study into the construction of a multi-purpose meat processing facility (goat, cattle and sheep) in Roma.

 

Council’s approval of this document was sought prior to its submission.

 

 

Resolution No. GM/05.2014/18

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council approve the submission to the Federal Government’s Inquiry into Australia’s Trade and Investment Relationships with Countries of the Middle East, as attached to the officer’s report.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Business Development

 

Cr Flynn declared a ‘Conflict of Interest’ regarding the following item due to his personal business operations out of the Roma Airport, and left the Chamber at 10.07am, taking no further part in discussion or debate on the matter.

 

Item Number:                                    L.7

File Number: D14/33047

Subject Heading:                         Investigation of WiFi Capability at Roma Airport

Applicant:                                         Airport Advisory Committee

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee Meeting on 7 May 2014, members requested that Council give consideration to installing WiFi capability at the Roma Airport through further investigation of associated costs to implement this capability.

This recommendation was in support of the travelling public reporting difficulty in accessing network coverage for smart devices such as mobile phones and iPads.  This is due to periods of high peak usage experienced during flight arrival and departure times.

 

Discussion:

A ‘Mover’ and ‘Seconder’ was recorded for the motion, however no vote was taken at that time and Cr O’Neil put forward an amendment to the motion.  This amendment is recorded below the initial draft motion.

 

Resolution No. GM/05.2014/19

Moved Cr Denton                                                          Seconded Cr Wason  

That Council further investigate the cost of installing WiFi capability at the Roma Airport, with a further report provided for consideration once estimates are obtained.

 

NO VOTE TAKEN                                                                                                         

 

 

Resolution No. GM/05.2014/20

Moved Cr O'Neil                                                            Seconded Cr Chambers

That Council further investigate the cost of installing WiFi capability at the Roma Airport and Roma CBD, with a further report provided for consideration once estimates are obtained.

 

MOTION LOST                                                                                                               3/4

 

 

Discussion continued:

As the amended motion was lost, Council undertook a vote on the original draft motion put forward, with the outcome recorded below:

 

  Resolution No. GM/05.2014/21

Moved Cr Denton                                                          Seconded Cr Wason

That Council further investigate the cost of installing WiFi capability at the Roma Airport, with a further report provided for consideration once estimates are obtained.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the abovementioned item, Cr Flynn entered the Chamber at 10.13am.

 

Item Number:                                    L.8

File Number: D14/32067

Subject Heading:                         Procurement Policy

Author and Officer’s Title:                 Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

In accordance with the Local Government Act 2009 and Local Government Regulation 2012, a review of Council’s Procurement Policy had been conducted.

 

 

Resolution No. GM/05.2014/22

Moved Cr Schefe                                                           Seconded Cr Newman  

That the new Maranoa Regional Council Procurement Policy be adopted as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services/Coordinator Procurement

  

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.15am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.00am

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (a)      the appointment, dismissal or discipline of employees;

          (e)      contracts proposed to be made by it;

 

 

Resolution No. GM/05.2014/23

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 11.01am.

 

CARRIED                                                                                                                      8/0

 

 

Cr Flynn left the Chamber at 11.54am.

Cr Flynn entered the Chamber at 11.59am.

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.02pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 12.36pm with the Deputy Mayor taking the Chair in the absence of the mayor who was required to attend a business meeting.

 

The Mayor entered the Chamber at 12.59pm and assumed the Chair.

 

Cr O’Neil left the Chamber at 1.05pm.

Cr O’Neil entered the Chamber at 1.06pm.

 

 

Cr Wason declared a perceived ‘Conflict of Interest’ in item C.2 and C.7 “Business Activities Reports Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

The Mayor declared a potential perceived ‘Conflict of Interest’ in relation to Item C.3 “Request for Rates Concession” due to the applicant being a family relative, and elected to remain for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the interest of the overall public.

 

 

Resolution No. GM/05.2014/24

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council open the meeting to the public at 1.18pm.

 

CARRIED                                                                                                                      8/0

 

 

Item Number:                                    C.1

File Number: D14/21939

Subject Heading:                         Community Care - Future of Aged Care

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

Council was provided an initial report regarding the National Health Reform “Living Longer” “Living Better,” a new model, known as Consumer Directed Care.  This care model was initially piloted by the Department of Health and Ageing in 2010.  Council currently delivers Community and Aged Care Services.

 

A decision to transition into the new model or transition the services to another provider was requested.

 

Resolution No. GM/05.2014/25

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council be provided additional information on the Consumer Director Care Model, and the option of Council transitioning current Community and Aged Care Services to another provider.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Community Services

 

Cr Wason declared a perceived ‘Conflict of Interest’ in item C.2 and C.7 “Business Activities Reports Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

 

Item Number:                                    C.2

File Number: D14/24860

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Deborah Bond, Support Officer - Corporate & Commercial Services

Month & Year of Report:                    March 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

The monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards, both over the past month and year to date. The information in this report aimed to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/05.2014/26

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council receive and note the report as presented.

 

CARRIED (Cr Wason voted in favour of the motion)                                                        8/0

 

Responsible Officer

Support Officer - Corporate & Commercial Services

 

The Mayor declared a potential perceived ‘Conflict of Interest’ in the following item due to the applicant being a family relative, and elected to remain for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the interest of the overall public.

  

Item Number:                                    C.3

File Number: D14/27392

Subject Heading:                         Request for rates concession

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested an extension of time to pay their rates and still receive the discount.

 

Resolution No. GM/05.2014/27

Moved Cr Wason                                                           Seconded Cr Newman  

That Council grant the requested extension of time, allowing the applicant to pay the gross rates (excluding discount) by the 30 June 2014 with the interest waived.

 

CARRIED (The Mayor voted in favour of the motion)                                                       8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.4

File Number: D14/31014

Subject Heading:                         Request for concession on water rates

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the applicant advising their water rates had increased dramatically and requesting a concession on the water usage charge.

 

Resolution No. GM/05.2014/28

Moved Cr O'Neil                                                            Seconded Cr Wason  

That the applicant be advised that the 30mm water meter access charge has been reinstated on their rates notice and a credit of $4,486.30 applied to their rates account.

 

Further, the applicant be advised that Council  does not grant a concession on the water usage charge.

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D14/31106

Subject Heading:                         Request for extension of time to pay rates

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested an extension of time to pay their rates.

 

Resolution No. GM/05.2014/29

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council grant an extension of time, allowing the applicant to pay the gross rates (excluding discount) by the 31 July 2014 with the interest waived.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.6

File Number: D14/31203

Subject Heading:                         Consideration of Continued RADF Committee Membership

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Council were provided a report outlining circumstances of a complaint received and the application of the RADF Code of Conduct.

 

 

 

Resolution No. GM/05.2014/30

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council has considered the Committee member’s continued involvement with the RADF Committee, and requests that the Chief Executive Officer draft a letter outlining the agreed course of action in response to the received complaint.  Once drafted, the letter is to be provided to Councillors for approval prior to sending.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer/(Acting) Coordinator - Local Development & Council Events

 

Cr Wason declared a perceived ‘Conflict of Interest’ in item C.2 and C.7 “Business Activities Reports Saleyards and Quarry,” due to him owning the parcel of land on which Mt Saltbush Quarry is sited, the operation of which sees him entitled to payment of Royalties (funds) for material extracted from the site. Cr Wason elected to remain in the Chamber for discussion on the matter, on the basis that it would not alter his ability to consider the presented report, which was provided for Council’s information only and a decision was not required.

 

Item Number:                                    C.7

File Number: D14/31511

Subject Heading:                         Business Activity Report  - Saleyards and Quarry

Author and Officer’s Title:                 Deborah Bond, Support Officer - Corporate & Commercial Services

Month & Year of Report:                    April 2014

Name of Department:                        Commercial Services

 

Executive Summary: 

The monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/05.2014/31

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council receive and note the report as presented.

 

CARRIED (Cr Wason voted in favour of the motion)                                                        8/0

 

Responsible Officer

Support Officer - Corporate & Commercial Services

 

 

Item Number:                                    C.8

File Number: D14/30080

Subject Heading:                         Injune Swimming Pool Management

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Tenders for Management of the Injune Swimming Pool were advertised with the closure date of submissions being 3 April 2014.  Council’s approval for tender acceptance was requested.

 

Resolution No. GM/05.2014/32

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council accept the tender submitted by Kevin Wolski to manage the Injune Swimming Pool subject to the following conditions:-

 

1.   Council to pay Kevin Wolski an annual fee of $60,000 per annum (GST Inclusive).

 

2.   Council to offer single accommodation at the Men’s Camp in Injune during the swimming season.

 

3.   The  successful tenderer retains the right to set and charge an entry fee to the Injune Pool if they wish to introduce a fee.

 

4.   The successful tenderer must obtain appropriate public liability insurance, and develop a compliant Workplace Health and Safety System before commencing management of the Injune Pool.

 

Furthermore, Council delegate authority to the Chief Executive Officer to sign the management agreement on behalf of Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D14/28434

Subject Heading:                         Minor Amendments to Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council’s approval of a number of minor adjustments to the organisational structure, as presented by the Chief Executive Officer.

 

Resolution No. GM/05.2014/33

Moved Cr Wason                                                           Seconded Cr Newman  

 

 That Council approve the following organisational structure changes/amendments:

 

  • Redesign the position of ‘Support Officer – Customer Service Facilitation’ to ‘Co-ordinator Customer Service Facilitation’;

 

  • Retitle the position ‘Support and Grants Officer’ to ‘Support/Project Officer’;

 

  • Change ‘Support Officer – Office of the CEO’ from Temporary Full Time position to Permanent Part Time position (two days per week), and retitle to ‘Relief Officer – Office of the CEO’;

 

  • Create a new Permanent Part Time position (three days per week) for ‘Administration Officer – Local Development & Events’;

 

  • Extend the Acting Inspections & Permits Officer contract until 30 June 2014;

 

  • The position ‘Water Meter Reader (Casual) to report to the Water, Sewerage and Gas Department – Coordinator Operations (Water, Sewerage and Gas)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer/Manager – Human Resources

 

 

Item Number:                                    LC.2

File Number: D14/32189

Subject Heading:                         Construction of Water Play Park

Location:                                          Roma Swimming Pool

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council is working towards constructing a water play park at the Denise Spencer Pool in Roma.  The Water Play Park will include a zero depth play area and a multi-depth wading pool.

 

Quotations have been called, with four quotations received by Council.  After reviewing the quotations, it was determined that the project meets the legislated definition of a large-sized contractual arrangement and tenders therefore need to be invited.

 

Resolution No. GM/05.2014/34

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council call for tenders to design and construct a water play park at the Denise Spencer Pool Complex in Roma.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    LC.3

File Number: D14/33066

Subject Heading:                         Next Step - Infrastructure Services Restructure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report considered the following aspects:

 

  feedback on the second/alternative structure for the proposed single Department (for day labour works) for Roads, Drainage & Parks;

  expanding focus of Quality, Safety & Environment;

  continued commitment to a separate Department for Infrastructure Contracts.

 

 

Resolution No. GM/05.2014/35

Moved Cr Schefe                                                           Seconded Cr O'Neil  

That Council:

 

1.   Approve the commencement of recruitment of the new Manager - Roads, Drainage & Parks.

 

2.   Approve the distribution, by way of update to teams, the evolving structure for the combined Roads, Drainage & Parks Department.

 

3.   Approve the recruitment of the Manager Infrastructure Contracts, Engineer (Existing) and Support Officer.

 

4.   Endorse the preparation of Position Descriptions for the new Operations Manager positions.

 

5.   Note and endorse the transitioning of Quality, Safety & Environment to the Office of the CEO (to reflect the commitment to introduction across the entire organisation).

 

6.   Authorise the Chief Executive Officer to undertake remuneration planning for the Department Managers, Operations Managers and direct reports (Specialists and Coordinators) for inclusion in the draft budget for 2014/15.

 

7.   Authorise the Chief Executive Officer to seek a proposal from a commercial mathematics company to assist with the design of the teams (size and composition) for subsequent consideration by Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 


 

Item Number:                                    LC.4

File Number: D14/33086

Subject Heading:                         Correspondence from FK Gardner & Group (FKG)

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Tabling of correspondence received from FKG in relation to the Injune Taroom Road project.

 

Resolution No. GM/05.2014/36

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council formally receive a copy of the e-mail correspondence, and a decision on who will be invited to provide a price for the design and construction of Injune-Taroom Road be deferred until such time as the 'Expression of Interest  -  Approved Contractor List for Design and Construct Services' advertising period has closed and evaluation has been completed.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.43pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 May 2014, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

     


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 8 May 2014

Item Number: 11.1

File Number: D14/31952

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meeting during the months of November 2013 – April 2014.  

 

 

Officer’s Recommendation:  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·    Airport Advisory Committee Meetings – 02/04/14

·    Roma Saleyards Advisory Committee – 27/03/14

·    Wild Dog Advisory Committee – 25/11/13

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councilors on a monthly basis to ensure Council is aware of committee items discussed.

 

A number of the Advisory Committees have recently reviewed their Terms of Reference and meeting frequency.  To confirm the meeting frequency for current committees, these are listed below:

 

Airport Advisory Committee                        Monthly

Roma Saleyards Advisory Committee      Monthly

Bassett Park Advisory Committee             Bi-monthly

Wild Dog Advisory Committee                   Quarterly

CSG Advisory Committee                           Quarterly

Audit Committee                                          Quarterly

 

The most recent confirmed minutes of each of the committees that have convened during the months of November 2013 – April 2014 are attached, these being:

 

·    Airport Advisory Committee Meetings –02/04/14

·    Roma Saleyards Advisory Committee – 27/03/14

·    Wild Dog Advisory Committee – 25/11/2013

Specific recommendations requiring Council’s consideration continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

Consultation (internal/external):

MRC Councillors  & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Roma Saleyards Advisory Committee Meeting - Confirmed Minutes - 27/03/14

d14/30871

2View

Airport Advisory Committee - Confirmed Minutes - 02/04/14

D14/35751

3View

Wild Dog Advisory Committee - Confirmed Minutes - 25/11/13

d14/34899

 

Report authorised by:

Dale Waldron, Manager - Administration & Information Services

Sharon Frank, Director - Community & Commercial Services


Attachment 1

Roma Saleyards Advisory Committee Meeting - Confirmed Minutes - 27/03/14

 




Attachment 2

Airport Advisory Committee - Confirmed Minutes - 02/04/14

 

 

Meeting:                                 Airports Advisory Committee Meeting

Date:                                       Wednesday 2 April 2014

Chair:                                     Cr. Joy Denton                       

Attendees:                             Cr. Joy Denton, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical and Flying Obstetric Service,  Richard Benham  – Commerce Roma, Lyn Kajewski – Roma Tourism Association Inc, Peter Flynn – Maranoa Travel Centre, Greg Shaw,

 

Apologies:                             Cr. Cameron O’Neil, Cr. David Schefe, Ian Rollinson,  Robert Lethbridge, Vicki Beitz, Christopher Kerr – Care Flight Group QLD, Adrian Harding – Europcar, Shane Brumby – MI Helicopters, Keith Chandler, Anthony Partridge – TransLink, Anthony McDonald – Hertz Roma, Scott Rodgers – Air BP, Jon Hamer - Qantas

 

Minutes:                                 Christina Tincknell

 

Meeting Opened:                                                                                                                       6:00pm

Meeting Closed:                   6:45pm

 

Next Meeting Details

Date:                       7th May 2014                          

Time:                      6pm        

Location:               Council Chambers, Bungil Street           


Meeting Actions

Item

Description

Comments

Action by

When

Item 2

Confirmation of Minutes and Business Arising

Installation of VASI lights at Roma Airport

Ben Jones

Ongoing

Provide an update on the sale of the council drink vending machine to the Roma Aero Club.

Ben Jones

7 May 2014

Item 3

Tourism Billboard & Tourism Promotion

Lyn Kajewski to update the committee regarding progress of the installation of a tourism billboard at Roma Airport.

Lyn Kajewski

7 May 2014

Item 4

Passenger Tax Application

Present to Council the proposal of the passenger tax being applied to charter aircraft utilising Injune Airport

Ben Jones

Commencement of Fees & Charges for 2014/15 Financial Year

 

Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6pm.

 

Item 1                     Apologies

The following apologies were noted at the commencement of the meeting;

·      Cr. Cameron O’Neil

·      Ian Rollinson, 

·      Robert Lethbridge,

·      Vicki Beitz,

 

Item 2                     Confirmation of Minutes and Business Arising

Resolution:           AP/04.2014/10

Moved:                   Lyn Kajewski        

Seconded:             Barry McCabe

That the Airport Advisory Committee Meeting minutes of 5 March 2014 be confirmed.                                                                   

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 


The Committee requested updates on the following outstanding action items;

·      Installation of VASI lights at Roma Airport

The process in on-going. Currently investigating the feasibility of incorporating the electrical aspect of the installation into existing infrastructure without impacting upon future projects.

 

·      Follow up with Nektar regarding new Menu items for Roma Airport kiosk.

Ben advised the committee that the new menu options are available at the café, although sale of these items has been slow. There is still some concern regarding the menu items. Ben is negotiating with Nektar so that the terms outlined in the contract are met. Peter Flynn noted that the service from the café had improved immensely over the past few weeks.

 

·      RFDS & Careflight Refund

Ben advised the committee that Airport staff had been in contact with the RFDS to confirm location of charges. Airport staff have processed both RFDS and Careflight refunds and they are with finance to be finalised.

 

·      Preliminary Designs for Airport Terminal and Car Park Redevelopment

Ben advised that the designs had been received and presented to Council. There were a few minor adjustments which have been given to the architect to change. Once the amended documents are received they will be presented to Council again.

 

Item 3                     Tourism Billboard & Tourism Promotion

Lyn met with Ben Jones and Tourism Coordinator Megan Swords on 27 March to choose a location for the billboard at Roma Airport. A location has been chosen and the billboard is in the process of being prepared for installation.

 

The committee also discussed other tourism strategies, such as promotional booklets being on display. Ben advised that there are already several that are on display, such as the Business Focus on Roma.  Peter Flynn advised that he has copies of the Easter in the Country program and is able to provide booklets to Airport Management to place on display in the terminal.

 

Item 4                     Passenger Tax Application

The recommendation was presented to Council on 12 March as Council resolved as follows;

 

That Council:

 

1.     Receive and note the received request from the Airport Advisory Committee;

 

2.     Further consider this request and the potential application of the suggested charge at the Surat & Mitchell Airports, in addition to the requested Injune Airport, at an upcoming Councillor Workshop.

 

Item 5                     Drink Vending Machine

At the Council meting held 12 March 2014, Council resolved as follows;

 

That Council authorise the Chief Executive Officer to negotiate the sale/lease of the

Council owned drink vending machine directly with the Roma Aero Club, on the basis of the

club being defined as a Community Organisation.

 

Ben Jones met with Barry McCabe and Greg Shaw on 2 April to discuss a price. Ben will present this offer to the Chief Executive Officer for consideration.

 

Item 6                     Airport Management Decision Making (Greg Shaw)

Greg Shaw advised the committee that he believes process could be simplified if the Airport Management had the authority to make decisions for simple requests. Greg advised that he had paid annual fees for his aircraft, which he swaps out. Greg said the process to date has taken 3 months, and enquired on the possibility of the appropriate Council officer being authorised to action similar type requests.  Cr. Denton advised that the matter had been formally presented to Council, with written notification of the determination to be communicated in the near future.  Cr. Denton also advised that due to legislative requirements of the Local Government Act, Council are obliged to follow correct process in such matters.

 

Item 7                     General Business

 

Route Regulation discussion

Members discussed route regulation following on from initial discussions on the matter at the committee meeting on 5 March 2014, with Peter Flynn having since received a request from John Hamer about the content of discussions that took place at that meeting.  Both Peter and John were an apology at the meeting on 5 March.  The context of those discussions was clarified.

 

Cr. Denton provided further comment on the recommendation made by Council that the route to Roma continues to be regulated, as this provided a guarantee of service for residents.

 

Qantas Lounge

Peter advised that Jon Hamer of Qantas also indicated that QantasLink was still interested in having an airport lounge included in the new Terminal redevelopment, however no decision would be made until the new financial year. Peter was advised by Jon that as the route tender was due for renewal in January 2015, Qantas also had to consider the implication if they do not win the tender.

The committee discussed the possible impact of having an airport lounge. With so many passengers utilising the terminal, an issue with accommodating a large number of potentially Qantas Lounge users would occur. Peter advised that the passenger number for the last quarter has had an increase of 38% on the same quarter last year. On Thursday 27 March, there were delays to flights due to the heavy rain. He estimated that the terminal had approximately 300 passengers waiting.

 

Meryl Brumpton noted that on Monday when she was at the airport, there were several power outages that occurred. Greg Shaw suggested installing a commercial UPS to combat the power outages. Peter Flynn advised that he had approached QantasLink and was advised that the installation of a UPS was not considered worthwhile given the infrequency of the power outages. Peter advised that it had been some months since the last outages occurred before Monday. 

 

Greg Shaw left the meeting at 6:25pm

 

The committee discussed the high passenger numbers utilising the terminal and the difficulty in predicting future trends.

 

Committee Terms of Reference

Cr. Denton requested Kelly Rogers provide an update on the requirements under the Local Government Act with respect to the quorum numbers, as specified in the Committee Terms of Reference.

Kelly advised that she had discussed the requirements with Acting Chief Executive Officer – Michael Parker.  The Local Government Regulation 2012 outlines procedural requirements in conducting meetings of Council; these requirements include Council initiated Advisory Committees.  One key aspect discussed was the implication of there not being enough members in attendance at a meeting to form a quorum.  If a quorum is not formed then it is unknown if members present are putting forward a recommendation that is reflective of the committee as a whole.  Recommendations put forward by the committee that are of a strategic, policy or budgetary nature are formally presented to Council for consideration, it is therefore important that those recommendations are reflective of the committee’s wishes.

 

The committee discussed possible remedies to negate low attendance numbers to meet the quorum requirement, such as allowing committee members phone in access and the use of a proxy. Kelly proposed to the committee that for agenda items of high importance, committee members could be contacted via phone to inform them of the upcoming agenda to encourage attendance, or allow members to make alternate arrangements to ensure their input on a matter for recommendation to Council.

 

Resolution:           AP/04.2014/11

Moved:                   Peter Flynn           

Seconded:             Barry McCabe

The Committee recommended the following administrative actions;

1.     ‘Phone in’ capability for members not based in Roma, or for exceptional circumstances be accommodated for as part of meeting arrangements;

2.     Members be contacted by phone prior to meetings where key agenda items seeking committee recommendation are sought for formal presentation to Council.

                                                                                                                                                                                                         7/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Item 8                     Next Meeting Date & Close

The Committee scheduled the next meeting for 7 May 2014 commencing 6pm, to be held at the Council Chambers. The meeting was closed at 6:45pm.

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date


Attachment 3

Wild Dog Advisory Committee - Confirmed Minutes - 25/11/13

 

MARANOA REGIONAL COUNCIL WILD DOG MANAGEMENT ADVISORY GROUP

            Meeting Monday 25 November 2013, Department Agriculture Forestry & Fisheries, Mitchell Road Roma.

Commencing at 10.00am

 

                                                                          

Present:  Cr. Jan Chambers (chairperson), Dan Sutton, Michael Stanford, Ian Tutt,  John Hartley, John Cuskelly(Wild Dog Coordinator DAFF), Kim Handley, Peter Maunder, Peter Harrison, Melissa Nobbs (AgForce), Kelly Rogers (Maranoa Regional Council), Damian Bougoure (Maranoa Regional Council) and Kay Crosby.

 

Visitors:  Ian Handley (north of Mungallala), Paul Gray (Project Manager WDBF)

 

Apologies:

Kent Morris, Graham Hardwick, Don Noon, and Gareth Graham

 

Moved: Ian Tutt                                              Seconded: Dan Sutton

 

Chairperson Jan Chambers opened the meeting at 10am and welcomed members and visitors.

 

Minutes

The minutes from the last meeting had been circulated to all members of the group.  Cr. Chambers asked if there were any changes or queries relating to the minutes. 

Moved:  Ian Tutt                                                         Seconded: Dan Sutton

 

Business Arising:

DOGWatch

A teleconference was held between all Chairpersons of Local Government Wild Dog Groups.  Topics of discussion

·    Regional Baiting programs

·    Calendar for baiting across Queensland – integration of dates

·    Chairperson of QDOG

·    Barrier Fence Representatives in this Region – Rod Avery Balonne Shire Council

·    Cluster Fencing – a number are being implemented in the Murweh Shire Region

·    Suggestion that the State (DAFF) undertake more compliance

 

Update QDOG

John Cuskelly advised that QDOG has a new chairperson selected by the Minister – Mr Ivan Naggs has taken up this role.

 

Boolba Pest Animal day was a great success.  There is a person in that area that makes SAP and landholders are encouraged to contact him direct to obtain this matter if they desire (Mr Bucknell – advertises in the telephone directory).  PACK International also makes bait.

 

Waratah are partnering with interested groups to run information days on types of fencing that can reduce animal predators entering land.  There is to be a number of these field days held in the south west Region.  Western Downs has indicated they are interested in running a day for landholders and interested persons.

 

 

Field Days – March 2014 to be organised by Wild Dog Coordinator

·    Noonga Community Centre

·    Glenelg Mungallala

·    Muckadilla Hall/Moonya

 

Baiting Program

Kay Crosby advised that she had made contact with Balonne Shire Council seeking names of landholders, which is in response to their request for financial assistance to provide meat to landholders that wanted to participate in the Balonne Shire Baiting program; however their land was within the Maranoa boundary.  To date, no further information has been made available from Balonne Shire.

 

Supply of meat for the next baiting program will remain with Warroo Game Meats at Surat and Latimer in Amby.

 

In previous programs, there had been some meat that exceeded the appropriate size.  The suppliers were spoken to at the time of identification.  Council have stipulated the size of meat, as such the suppliers know what is required.  Should it be identified that the meat bait size exceeds the requirements; a Council officer will contact the supplier immediately.

 

Meat provided in the campaign is as follows:

5100kg dog baits and 1060kg pig baits – Warroo

5940kg dog baits – Latimer

 

Council officers have advised that landholders are forgetting the day for them to collect their meat.  A number of landholders have asked for Council to provide them with another reminder – 300kg of meat was disposed due to landholder not collecting.  Administration of baiting programs needs to be improved.

 

Forestry east of Yuleba has been identified as a ‘hot’ spot for wild dogs.  There is a large amount of this forestry that is not baited, and it is the responsibility of the landholder that leases the country to implement pest animal control.

 

General Business

 

Golden Dogger Awards

The Golden Dogger Awards will once again be announced at Council’s Australia Day functions.  The prizes need to be organised for each of the categories – seven traps and one infra red camera (with black flash).

 

Correspondence

A number of Companies that own land within the Shire are not participating in baiting programs.  The committee have recommended that Council write to those identified seeking their participation and the positive attributes of being involved.  (Australian Agriculture Company, Origin, Australian Country Choice).

 

AgForce

Sporting Shooters Association of Australia is working with AgForce to assist Farmers in the control of pest animals.  This program is a means of engaging people who are qualified and accredited to help in pest mitigation and to achieve strong animal welfare, production and economic outcomes.  These professionals must adhere to a strict code of practice encompassing legislative requirements and animal welfare.

 

National Parks

Pig baiting occurs in line with Council’s coordinated programs.  The Department complete such processes in hot spots within the parks.  They also have two licensed personnel.

 

Scalp Payments

Peter Thomas has advised that he has not been paid for scalps.  Should the scalps have only been presented to Council in the past two weeks, payment will be in process.

 

A number of dogs have been sighted, as well as tracks within the entire Region.  Landholders are advising on a regular basis of animal damage and or destruction caused by wild dogs.  Scalp numbers are continual, and should presentation of payments continue, it is estimated that 2000 scalps maybe received in this financial year.

 

Proposed meeting dates

 

Next meeting is to be held on Monday 24 February 2014 in Roma at the DAFF meeting room located on Mitchell Road Roma commencing at 10am.There being no further business, Cr. Chambers closed the meeting and thanked everyone for providing their valuable time.  The meeting closed at 12 noon.      

 

 

 

………………………………                                    …………………………

Chair                                                                           Date

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 20 May 2014

Item Number: 12.1

File Number: D14/35036

 

Subject Heading:                     Proposed Permanent Closure of Part of Naldera Road and Opening of a Part of the Same Road

Classification:                                   Open Access  

Name of Applicant:                          Norman Johnston

Location:                                            Naldera Road, Ballaroo

Author & Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

 

Executive Summary: 

During discussions with Mr Norman Johnston it has become apparent that part of Naldera Road is off alignment. An administrative action is required to close the section of unused road, and open a road to encase the existing physical location of Naldera Road.

 

 

Officer’s Recommendation:  

That Council undertake the process to permanently close part of Naldera Road within Lot 7 on COG69, on the condition that the closure of the road is in conjunction with the proposed opening of a road to encase the physical location of Naldera Road, and that Council pay the associated surveying and legal fees.

 

 

Body of Report:

Discussions have recently been held between Council officers and Mr Norman Johnston in relation to a non compliant grid located on Naldera Road. During these discussions it became apparent that part of Naldera Road was off alignment and running through Mr Johnston’s property (Lot 7 on Plan COG69). The off alignment section is approximately 1.1km long.

 

An administrative action can be undertaken through the Department of Natural Resources & Mines to simultaneously close the section of road reserve not in use and open a reserve to encase the area where the road is physically located. A map is attached showing the proposed area to be closed, and opened.

 

If the landholder is agreeable, it is proposed to undertake this action with Council bearing the cost of the survey and legal fees.

Consultation (internal/external):

Kym Downey

Norman Johnston

Risk Assessment (Legal, Financial, Political etc.):

N/a if the opening and closure proceeds.

Policy Implications:

Nil

Financial Resource Implications:

Survey costs and applications fees estimated to be between $8,000 and $10,000.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Map showing proposed road closure and opening for Naldera Road

D14/35085

2View

Councillor Request - Cr. Chambers - Norman Johnston - Grid removal

D14/24959

3View

Acknowledgement Letter Mr N Johnston Naldera Rd Alignment

D14/33758

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

Map showing proposed road closure and opening for Naldera Road

 


Attachment 2

Councillor Request - Cr. Chambers - Norman Johnston - Grid removal

 





Attachment 3

Acknowledgement Letter Mr N Johnston Naldera Rd Alignment

 

Customer Request Reference: 3236

 

Enquiries:   Clara Aitken

Phone:        4624 0712 (Direct) or

                   1300 007 662 (via Customer Service)

Our Refs:     D14/24959; D14/33758

 

 

15 May 2014

 

 

Mr Norman Johnston

“Strathvale”

ROMA  QLD 4455

 

 

Dear Mr Johnston

Re: Road Re-Alignment after Grid Removal – Naldera Road

 

Thank you for your letter addressed to Council’s Chief Executive Officer, Ms Julie Reitano dated 27 March 2014, and your Councillor Customer Feedback Form addressed to Councillor Jan Chambers dated 8 April 2014, outlining your request for Council to realign Naldera Road after the removal of a grid in your property “Coogoon”, Roma.

 

Firstly, I apologise that it has taken some time to respond to your initial request. I have undertaken an initial review of your request and will investigate the matter further for you.

 

To progress your request, I will be meeting with the Director – Infrastructure Services, Cameron Castles, to discuss the process regarding roads off-alignment. Following this discussion and to seek further direction from Council, your correspondences, accompanied by an Officer’s Report may be formally presented to Councillors at an upcoming General Meeting. My office will be in contact again to provide you a further update on the timing of the report if required and the outcome of those deliberations.

 

Thank you for bringing your request to the attention of Council. Please do not hesitate to contact Clara Aitken – Support Officer, of my office directly on 4624 0712 if you have any further questions or concerns in the interim.

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 15 May 2014

Item Number: 13.1

File Number: D14/33918

 

Subject Heading:                     Reallocation of budget funding for Maranoa's Got Talent

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Janet Hogarth, Local Development Officer - Roma

 

 Executive Summary: 

A group of regional community organisations have formed the “Meeting Maranoa Youth Support Network”.  One of their major activities for this year will be organising ‘Roma’s Day Out’ in September 2014.  This provides an opportunity to incorporate local youth performances which would normally be held at Maranoa’s Got Talent in a larger event and for greater audience numbers.

 

Council received a Community Grant application for funding organise ‘Roma’s Day Out’.   Due to budget restrictions, this was not approved.  It is recommended that the 2013/14 budget allocation for the Maranoa’s Got Talent program be reallocated to support the ‘Day Out’ event.

 

Officer’s Recommendation:  

That Council approve reallocation of funds from the 2013/2014 budget to support ‘Roma’s Day Out.’

 

Body of Report:

Regional community organisations have formed the “Meeting Maranoa Youth Support Network”.  This is the involvement of over 23 groups and members inclusive of Government and non-government agencies working together to seek positive outcomes for our Regional Youth such as socialisation opportunities through passive recreation and sporting events.

The ‘Day Out’ will be held on Saturday 13 September, and is designed to attract youth aged 10-25 from across the Maranoa.  The event will be alcohol free, and will run from 10am till 6pm.  It will encompass many activities inclusive of one or two headline acts, local bands and singers, hip hop dancers combined with Zumba, gymnastics and dancing performancesThe Committee are actively seeking donations from businesses to be utilised for give-aways, prizes etc. The majority of funding is being sourced through grants and donations which have been submitted. 

The event will be held at Bassett Park, and Council has provided in-kind assistance for the hire of the venue.  The Mayor has agreed to be the ‘Champion’ for the event.   Local schools have been approached and the feedback has been positive with school students designing the logo for the event, and the Mayor will be judging the winning entry.

The Maranoa’s Got Talent program was not held during 2013, owing to clashes with the Food & Fire Festival, and there is $5,000 remaining in the budget.  The reallocation of funds towards the ‘Day Out’ will enable similar activities eg local youth performers on a Community Stage, while attracting a much larger audience.  By garnering all of our local performers/artists and Community Organisations into focusing their combined talents and contacts into one major annual event, crowd attendance and community participation is guaranteed.

This is a perfect example of Community Organisations working together to form a cohesive partnership and ensuring Roma’s youth have an unparalleled, innovative and hip event equal to their City counterparts.

 

Consultation (internal/external):

Sue Sands, Acting Coordinator – Local Development & Council Events

Local Development Officers, Maranoa Regional Council

Toni Jeavons – Downs Industry Schools Co-operation Inc (DISCO)

Police Citizens Youth Club (PCYC)

Queensland Police Service

Charleville and Western Areas Aboriginal and Torres Strait Islanders Community Health (CWAATISCH)

Technical and Further Education(TAFE)

Local Employment Organisations

Risk Assessment (Legal, Financial, Political etc.):

Failure to gain financial support may potentially put the Project at risk of proceeding.

Policy Implications:

Nil

Financial Resource Implications:

$5,000 already allocated in 2013/14 budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

1View

Information received from Toni Jeavons - DISCO

D14/33965

 

Report authorised by:

Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

Edward Sims, Manager - Economic & Community Development


Attachment 1

Information received from Toni Jeavons - DISCO

 

Information received from Toni Jeavons - DISCO

“Maranoa Youth Support Network” currently consists of 23 members

Coordinator of “Roma`s Big Day Out “Festival in partnership with several government and non-government agencies, including DISCO, PCYC, QLD Police Service, Roma State College, Youth Invest, Maranoa Regional Council, QLD Health, Centrelink, Max Employment, TAFE, Centacare  and SWAATISCH.

“Roma`s Big Day Out” Festival

To be held at Bassett Park on 13th of September 2014 from 10am – 6pm.

-Mobile Skate park to be placed in undercover area of Bassett Park

-Marquees and igloos are being organised from business org in Roma

-Cultural Cafe / Loretta Waldron has been approached

-Titans have been approached

-The “Raise Foundation” has been approached in relation to Mentoring Youth Work Shops facilitating Self harm & Suicide Prevention

- “Letters of Interest” are being delivered to all/most businesses and organisations to have stalls for the purpose of advertisement, selling merchandise and/or refreshments on the day.

- Roma Police have been approached and informed of this event and will organise for Clancy the Koala to be present.

- The “Helmet” initiative between DISCO, District Crime Prevention Officer with Roma Police and PCYC is underway. This initiative will provide free helmets to the youth as well as generate friendly public relations between the Police and the community members.

-Bassett Park Manager, Lloyd Waldron has been approached and a meeting arranged to discuss site locations, area, etc.

-“Guards of May” Band, “Unwritten” Band, Chooky Dancers, Native Rhyme, “Super Charge Slinky” Band, “Jamal” Band, Selene McAlister, Tamika Taylor and Lukey are entertainers that have been approached  to attend the Festival.

- Hip Hop Dancers, Zumba & other community Orgs approached to put on a display, etc.  to be sourced for stage show

- LOGO (For Maranoa Youth Support Network & Name of Big Day Out Festival) Competition has been launched throughout the local Schools, Judging by the Mayor and ready to go for the advertisement of “Roma`s Big Day Out” Festival.

- Advertisement of “Roma`s Big Day Out” Festival will be launched on 1st of June 2014.

 

 

 

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 15 May 2014

Item Number: 13.2

File Number: D14/33961

 

Subject Heading:                     Request for Dinner to Mark 130 Year Anniversary of Formation of Roma Volunteer Rifle Corp.

Classification:                                   Open Access    

Name of Applicant:                          Mr Bevan Stansbie

Location:                                            NA

Author & Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

 

Executive Summary: 

Council has received a request from Mr Bevan Stansbie MBE, requesting Council organise a VIP banquet dinner in 2015,  in recognition of the 130 year anniversary of the formation of the Roma Volunteer Rifle Corp. 

 

As there would be considerable utilisation of Council staff and budget resources and support from the wider community has not been indicated, it is recommended that Council do not support this request.

 

Officer’s Recommendation: 

That Council acknowledge that 2015 will be the 130 year anniversary of the formation of the Roma Volunteer Rifle Corp, but do not support the request to hold a VIP banquet dinner.

 

Body of Report:

Council has received a request from Mr Bevan Stansbie MBE, requesting that Council organise a VIP banquet dinner in 2015,  in recognition of the 130 year anniversary of the formation of the Roma Volunteer Rifle Corp.  Mr Stansbie also requests that Council invite the Australian Governor General, General the Honourable Sir Peter Cosgrove, to attend this event.

 

The Volunteer Rifle Corp was formed on 22 May 1885, but is no longer in existence.  Mr Stansbie has offered any assistance that his health may allow, eg ideas and planning for the event, however, the event would have to be driven by Council.

 

To gauge some indication of wider community support and/or participation, the author of this report raised the concept in an informal discussion with representatives from the Roma RSL, 25/49 Royal Queensland Regiment (Roma) and the Roma Air Cadet Unit.  An indication of support was not received. 

 

The RSL representative has had further informal discussion with some RSL members, and no indication of support has been received. 

 

The matter was discussed at a Council workshop on 7 May, and support from Council was not forthcoming.

 

To host a commemorative dinner would require considerable time and budgetary resources for research and planning, and would need to attract significant audience numbers to be cost effective.

 

Consultation (internal/external):

Maranoa Regional Council, Council workshop 7 May

Mark Farnham, Secretary, Roma RSL

Sergeant Danny Duncan, Alpha Coy, 25th/49th Battalion, The Royal Queensland Regiment

Paul Hutchinson, Commander Roma Air Cadet Unit

Risk Assessment (Legal, Financial, Political etc.):

Financial risk to Council if the event is not supported and attended.

Policy Implications:

Nil

Financial Resource Implications:

-     Staff and budget resources to research and display Rifle Corp history

-     Staff and budget resources to organise and host dinner

-     Potential loss-making event if audience numbers are not forthcoming

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

1View

Letter from Bevan Stansbie - Request to invite Governor General to Roma Volunteer Rifle Corp 130yr Anniversary in 2015 - 16 April 2014

D14/26553

 

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Attachment 1

Letter from Bevan Stansbie - Request to invite Governor General to Roma Volunteer Rifle Corp 130yr Anniversary in 2015 - 16 April 2014

 

 

16 April 2014

 

 

Maranoa Regional Council

PO Box 42

Mitchell, QLD, 4465

 

Attention: Sue Sands

 

 

 

Dear Sue,

 

I am writing to request Council’s support to invite the Australian Governor General, General the Honourable Sir Peter Cosgrove, to attend a recognition ceremony in 2015 marking the 130 year anniversary of the formation of the Roma Volunteer Rifle Corp.

 

This military unit was formed on 22 May 1885, with many brave men volunteering to serve our country. My suggestion is to hold a VIP banquet dinner in recognition of this significant anniversary. This dinner would provide an important opportunity for the Volunteer Rifle Corp to be recognised and honoured for the bravery and efforts which occurred many years ago.

 

I have attached historical images which you may find of interest. If you wish to discuss further or need assistance with gathering information, please do not hesitate to contact me.

 

Yours sincerely

 

 

Mr Bevan Stansbie MBE

Ph: 46221083 

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 20 May 2014

Item Number: 13.3

File Number: D14/35136

 

Subject Heading:                     Roma Cultural Centre Foot Bridge

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

 

Executive Summary: 

Due to safety concerns, the footbridge located over the pond in the courtyard of the Roma Cultural Centre has been removed.  Council’s direction is sought in regard to the future of the footbridge.

 

 

Officer’s Recommendation:  

That Council replace the footbridge at the Roma Bungil Cultural Centre with a replacement bridge that takes a direct route across the pond as per the design provided at a cost of approximately $7,000.

 

Body of Report:

It was identified in February 2014 that the footbridge located over the pond in the courtyard at the Roma Cultural Centre was a safety hazard to the community. This was due to significant decay in the timber flooring of the bridge.  The bridge has been removed by Council Facility Staff.

 

The Council Buildings and Structures Work Team have investigated options in relation to the future of the pond and bridge with three options being identified being:-

1.   Replacement of the bridge in a similar form to the original bridge.  Quotes have been sourced with the cost to be approximately $15,000 - $21,000.

2.   Replacement of the bridge in a different formation to the original bridge.  This recommendation is for the bridge to take a more direct line across the pond and has been costed at approximately $7,000.

3.   Filling of the pond and turning of the site into a garden.  The most inexpensive option and the preferred option for Council’s Parks and Gardens Work Unit.  Due to the age of the pond, the Parks and Gardens Work Unit recommend having the pond filled and turned into a garden bed.

 

Council’s carpenter has removed the bridge and has provided a sketch (attached) of a rough design of a replacement bridge. Estimated costs for Council Carpenter to replace bridge with similar material $7,000.

 

Consultation (internal/external):

Internal Consultation

Coordinator Parks and Gardens – Konrad Crawford

Council Facilities Carpenter – John Galvin

 

External Consultation

Northside Plumbing

Landmark Products

Risk Assessment (Legal, Financial, Political etc.):

Possible community concern/media attention.  The bridge is a popular site for photographs.

Policy Implications:

Nil

Financial Resource Implications:

$7,000                                   

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Conceptual Design - Footbridge - Council Builder

D14/35961

2View

Photo - Footbridge Design Landmark

D14/35963

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Conceptual Design - Footbridge - Council Builder

 


Attachment 2

Photo - Footbridge Design Landmark

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 9 May 2014

Item Number: 13.4

File Number: D14/32192

 

Subject Heading:                     Permit to Occupy - Lot 15 on EG68

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 15 on EG68 - Camping and Water Reserve - Reserve R7 Elgin

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an application for permit to occupy over Lot 15 on EG68, being Camping and Water Reserve R7 Elgin.  Term lease 0/221662 is due to expire on 12 January 2015.

 

Officer’s Recommendation: 

That Council advise the Department of Natural Resources and Mines that:-

1.   Council has no objection to the proposed permit to occupy over Lot 15 on EG68, being Camping and Water Reserve R7 Elgin;

2.   Council is not aware of any non-indigenous cultural values that the Department should consider when assessing this application.

 

Body of Report:

The Department of Natural Resources and Mines has begun their preliminary investigations to the future use of Lot 15 on EG68, being Camping and Water Reserve R7 Elgin.  Term lease 0/221662 is due to expire on 12 January 2015.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements including any local non-indigenous cultural heritage values that the department should consider when assessing the application.

Consultation (internal/external):

Department of Natural Resources and Mines

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with permit preparation.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map - Lot 15 on EG68

D14/32195

2View

Location Map - Lot 15 on EG68

D14/32200

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Map - Lot 15 on EG68

 


Attachment 2

Location Map - Lot 15 on EG68

 


Maranoa Regional Council

    

General Meeting -  28 May 2014

Officer Report

Meeting: General  28 May 2014

Date: 22 May 2014

Item Number: 13.5

File Number: D14/35709

 

Subject Heading:                     Kooma #4 Native Title Claim QUD504/2011

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Kooma People #4 assert to hold native title over an area of land and waters north-west of Dirranbandi and commenced a native title claim in 2011. The claim covers land and waters within the Balonne Shire, Maranoa Regional, Murweh Shire and Paroo Shire Councils' local government areas.

 

Council is a respondent party to the claim.

 

The Kooma People #4 are seeking the Councils' and other respondent parties' consent to Federal Court orders that will formally recognise that the Kooma People #4 hold native title in the claim area (the consent determination). The Court has listed the claim for a consent determination hearing on 23 June 2014.

 

The State of Queensland has circulated a draft consent determination order. All issues have been resolved between the parties with the exception of further discussions that are taking place between the State and the Kooma People in relation to the recognition of native title rights and interests over certain township parcels of land within Bollon.  It is likely that restricted native title rights and interests (a right to access only) will be recognised over those parcels.

 

Those discussions do not affect that Maranoa Regional Council however it does mean that a final form of the draft consent determination was not available for circulation with this Report (prepared 7 May 2014).

 

Therefore Council's consent is sought to the form of determination that is attached with the delegation of power to the CEO to negotiate and agree to such changes as are required as a result of the resolution of those outstanding discussions.

 

 

Officer’s Recommendation: 

That Council consent to a determination of native title in the Kooma People #4 Claim (QUD504/2011) substantially in the terms of the draft consent determination considered by Council with such amendments as may be required to enable the consent determination to be made by the Federal Court.

 

That Council delegate to the Chief Executive Officer the power to negotiate and agree to such changes to the draft consent determination referred to in paragraph 1 of this resolution, as are required to enable the Federal Court to make the consent

determination.

 

Body of Report:

 

The Claim

The Kooma People #4 filed Native Title Determination Application QUD504/2011 on 18 November 2011 (the claim).

 

They are seeking a determination of the claim by formal Court order.

 

The State has circulated draft orders which records the terms of the determination. According to the timetable for resolution of the claim all of the parties to the claim, including the Council, are to indicate if they will consent to those orders being made by 19 May 2014.

 

A copy of the proposed draft consent determination for QUD504/2011 is attached as Appendix 1 to this Report.

 

Content of Consent Determination

The main local government objective in native title proceedings is to ensure that local governments' interests are adequately addressed as part of the determination of the claim. In this case, this has been achieved by the negotiated terms of the consent determination.

 

The following addresses the key features of the proposed determination orders.

 

Native title holders

The determination will recognise that the Kooma People, being all of the descendants of the apical ancestors listed in Schedule 3, hold native title over the area the subject of the orders.

 

The State’s anthropologists have examined material provided by the Kooma People #4 and their anthropologists to support their assertion to hold native title on the area and are satisfied that the Kooma People have a sufficient traditional and historical connection to the area that they claim, to support a determination. Councils and other respondents generally rely upon the State's assessment of connection.

 

Determination area

The Kooma People originally claimed native title over all land and waters within the external boundary of their claim which at law was capable of being claimed.

 

During the negotiation of the claim, the State identified all parcels of land within the claim area and through a process of eliminating freehold and leasehold parcels where native title was extinguished, narrowed the claim area to the area that was capable of having native title recognised over it.

 

The determination therefore does not cover areas where native title no longer exists, that has been “extinguished”, because an interest has been granted over the land - such as freehold or commercial leasehold that extinguishes native title at law.

 

The specific parcels of land over which native title will be recognised in the determination are described in Schedule 1 of the determination. These are generally pastoral holdings, State leases, reserve land and national park.

 

The determination will also not cover areas where public infrastructure has been constructed by the Council, State or Commonwealth (see Schedule 2 of the determination). That is because of construction of public works before 23 December 1996 also extinguishes native title.

 

Native title rights to be recognised

The consent determination provides for the recognition of non-exclusive native title. This means that the native title holders (the Kooma People) cannot exclude others from lawfully entering and using the land.

 

The specific native title rights and interests that are to be recognised over land areas are the right to:

(i) access, be present on, move about on and travel over the area;

(ii) hunt, fish and gather on the land and waters of the area for personal, domestic, and non-commercial communal purposes;

(iii) take, use and share Natural Resources from the land and waters of the area for personal, domestic and non-commercial communal purposes;

(iv) take and use the water of the area for personal, domestic and non-commercial communal purposes;

(v) conduct ceremonies on the area (subject to the provision of further evidence from the Applicant);

(vi) be buried and bury native title holders within the area;

(vii) maintain places of importance and areas of significance to the native title holders under their traditional laws and customs and protect those places and areas from physical harm;

(viii) teach on the area the physical and spiritual attributes of the area;

(ix) light fires on the area for domestic purposes including cooking, but not for the purpose of hunting or clearing vegetation;

(x) hold meetings on the area.

 

After the determination hearing native title will be held by a corporation (to be nominated by the Kooma People #4 and incorporated under the Corporations (Aboriginal and Torres Strait Islander) Act 2006) on behalf of the Kooma People.

 

Rivers and creeks

The determination also recognises the native title rights to hunt, fish, gather from, and take and use the waters in the determination area for personal, domestic and non-commercial communal purposes only. There is no right to exclude others from using the waters e.g. there is no right to prevent the public’s right to fish.

 

Subject to Laws

The determination provides that the native title rights and interests are subject to any laws of the Commonwealth and the State. The laws of the Commonwealth and State govern the exercise of traditional laws and customs. It follows the exercise of native title is subject to Council’s planning scheme, building code, local laws and other laws.

 

Relationship with other interests

Any determination of native title must include not only the native title rights and interests that are asserted, but any other non-native title interests in the determination area and the relationship between native title and non-native title rights and interests.

 

Schedule 4 of the determination lists the other non-native title interests in the determination area. They include the rights of Councils, the State of Queensland, pastoral holders and Telstra. It also includes the rights and interests of any person holding interests under laws of the State or the Commonwealth, such as in reserves, leases, licences, permits etc.

 

Council’s interests are specifically referred to in Paragraph 3 of Schedule 4 as follows:

"3. The rights and interests of the Balonne Shire Council, Maranoa Regional Council and Murweh Shire Council (“the Councils”) as the local governments for that part of the Determination Area within their respective Local Government Areas, including:

(a) their powers, functions, responsibilities and jurisdiction under Local Government Acts;

(b) their rights and interests in land or waters within the Determination Area including under any lease, license, access agreement, easement or reserve in the Determination Area;

(c) the rights to use, operate, maintain, replace, restore, remediate, repair and otherwise exercise all other rights as the owners and operators of infrastructure, structures, earthworks, access works, facilities and other improvements within the Determination Area;

(d) the rights under any agreements between the Councils and third parties which relate to land or water in the Determination Area; and

(e) the rights of their employees, agents and contractors to enter upon the

Determination Area for the purpose of performing their powers and

responsibilities under paragraphs (a) to (d)."

 

The relationship between the exercise of native title rights and interests and non-native title rights and interests, which includes Council’s interests, is recorded in clause 10 of the consent determination. Importantly that clause states that to the extent that there is any inconsistency between the exercise of native title rights and interests and Council’s interests within the determination area, that Council’s interests will prevail.

 

Council's Interests

Council has interests in the claim area including tenure, infrastructure and regulatory interests (e.g. the right to enter land and regulate land use under its local laws/planning scheme).

 

Specifically Council has an interest in the following parcel:

Lot 3 on TM9 – Reserve for Camping and Water and Grazing – Reserve, Road or

Stock Route.

 

Summary

The consent determination includes:

(a) Council's interests in the determination area (paragraph 3, Schedule 4).

 

(b) Provides that to the extent of any inconsistency between the exercise of Council's interests and the Kooma People's native title rights and interests, the Council's interests prevail (paragraph 10, Schedule 4). In practical terms this means that Council’s right to use, access and maintain any infrastructure, will be unimpeded by the recognition of native title.

 

(c) Does not cover areas where native title no longer exists (i.e. is extinguished) by public works validly constructed by Council before 23 December 1996. This reflects the legal position under the NTA.

 

(d) Provides that the Kooma People #4 must comply with the laws of the Commonwealth and State when they exercise native title (including areas where they hold exclusive native title), which includes compliance with Council’s planning scheme, building laws and local laws.

 

Council's solicitors MacDonnells Law have advised Council throughout the claims process and negotiated the terms of the consent determination on Council's behalf.

 

Hearing

A Federal Court hearing for the purpose of making the determinations has been listed for 23 June 2014 in Bollon.

 

The Federal Court will sit in the Shire Hall in Bollon. Councillors and officers may attend the hearing and ceremony held afterwards, if they wish to do so. Officers will provide further information in relation to the hearing, venue and arrangements closer to the date.

Consultation (internal/external):

Jenny Humphris - MacDonnells Law

Tanya Mansfield – Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

A decision needs to be taken by Council on this matter to meet Court ordered obligations.

Policy Implications:

The purpose of this report is to consider the resolution of a Federal Court Proceeding in which Council is a respondent party.

Financial Resource Implications:

Any administration and legal costs accommodated by Facilities Operational Budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Draft Consent Determination QUD504/2011

D14/36073

2View

Map Showing Lot 3 on TM9

D14/36084

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Draft Consent Determination QUD504/2011

 























Attachment 2

Map Showing Lot 3 on TM9

 

       


Maranoa Regional Council

    

General Meeting -  28 May 2014

Councillor Report

Meeting: General  28 May 2014

Date: 20 May 2014

Item Number: 22.1

File Number: D14/35164

 

SUBJECT HEADING:                     Wild Dog Advisory Committee Recommendations

Classification:                                   Open Access 

Author & Councillor’s Title:          Cr Jan Chambers

 

Councillor’s Recommendation:

That Council:

 

1.   Endorse the committees’ recommendation to write to neighbouring local government areas of Murweh, Balonne & Western Downs,  advising that Council would be open to negotiate arrangements and funding for baiting program locations close to bordering boundaries;

 

2.   Endorse the committees’ recommendation  that Council notify the upcoming baiting campaign dates and arrangements via telephone and email, rather than by a mail out to landholders, and that additional communications be placed in the Bottle Tree Bulletin.

 

3.   Considers the committees’ recommendation to introduce a one off’ incentive payment of $500 for individuals that present 50 scalps, and a further payment of $500 for each 50 increment thereafter.

 

 

 

Background:

At the most recent Wild Dog Advisory Committee Meeting held on 12 May 2014, the committee put forward three separate recommendations for Council’s consideration.  Each of these recommendations and commentary are provided below:

Recommendation 1 -

The committee recommends Council write to neighboring local government areas of Murweh, Balonne & Western Downs advising that Maranoa Regional Council would be open to negotiate arrangements and funding for Baiting Program locations close to the border of these governing areas.”         

 

This recommendation was put forward with a view to improve coverage and take up of the baiting program in regional border locations through a collective local government campaign drive.  Specific neighboring local government areas suggested by the committee included Murweh, Balonne and Western Downs.

 

Council’s Manager Environmental Health, Compliance & Waste Management has advised that the Federal Government had announced a $10M package to provide additional support for pest animal management in drought affected areas of Qld and NSW.  On 4 April 2014, Council submitted survey information through LGAQ seeking funding of $300,000 to complete coordinated baiting programs in collaboration with adjoining local government areas to reduce gaps where current baiting occurs, use alternative meat sources, and have additional baiting programs, other than those currently in place. 

 

Principles for the distribution of these funds are:

 

1. Applicable to wild dog, rabbit and feral pig management only

2. Must build on work being undertaken under long term management programs

3. Collaborative projects

4. Must have a positive impact on alleviating grazing pressure - focus on high density/high economic impact hot spots

 

Council’s endorsement of this approach supports the funding application submitted.  

 

Recommendation 2

The committee recommends that Council notify the upcoming baiting campaign dates and arrangements via telephone and email, rather than by a mail out to landholders, and that additional communications be placed in the Bottle Tree Bulletin.

 

Council has in the past implemented, surface mail outs and emails to notify landholders of the current baiting program, which also included meat order forms. 

 

The last baiting program that was held in March, Council were unable to implement mail outs (due to resource issues at the critical time), as such employees completed a ‘ring around’ of landholders.  This personal touch resulted in a higher participation level – 372 properties than seen during previous campaigns. 

 

To achieve a mail out, paper work has to be presented to the Roma post office five weeks prior to the date of mail out (Mail out of 2,500 leaflets).  To achieve this, paperwork must be completed and given to the post office by the end of July for November baiting.

 

a.   Five days for officers to complete and fold all flyers and place in envelope

b.   Five weeks prior to mail out day, flyers given to Roma post office – all locally run post offices can be given mail out the week of mailing.

c.   Three weeks cut off time frame

d.   One month notice to the suppliers

 

(Total working day notice 65 days – 20 working days/month)

 

Recommendation 3

 

The committee recommends that Council offer a ‘one off’ incentive payment of $500 for individuals that present 50, scalps, and a further payment of $500 for each 50 increment thereafter. (This bonus would be paid in increments of 50 scalps presented – i.e. for 50 scalps presented an incentive payment of $500 would apply, for 100 scalps presented another payment of $500 would apply).

 

Council’s Manager Environmental Health, Compliance & Waste Management has advised that based on historical data of scalps presented annually to Council, there are approximately-

 

5 persons that may present 50 scalps;

3 persons that may present over 100 scalps;

1 person likely to present over 150 scalps;

1 person likely present up to 200 scalps.

 

Potential to cost Council $5000, in addition to the budget proposed for 2014/15.

 

A copy of the Unconfirmed Meeting Minutes from the Wild Dog Advisory Committee Meeting is attached for Council’s review.

 

Consultation:

Members of the MRC Wild Dog Advisory Committee

Manager - Environmental Health, Compliance & Waste Management

Policy Implications:

With respect to recommendation 1 - should this project proceed, a policy will need to be developed for the collaboration of all areas.

 

Financial Resource Implications:

For recommendation 3 – estimated additional cost of $5,000 to accommodate additional scalp payments.

 

 

Supporting Documentation:

1View

Unconfirmed Minutes - Wild Dog Advisory Committee Meeting - 12/05/14

d14/35687

 

  


Attachment 1

Unconfirmed Minutes - Wild Dog Advisory Committee Meeting - 12/05/14

 

Meeting:                                 Wild Dog Advisory Committee Meeting

 

Date:                                       Monday 12 May 2014

 

Chair:                                     Cr. Jan Chambers  

               

Attendees:                             Cr. Jan Chambers, John Hartley, Michael Stanford, Peter Maunder, Ian Tutt, Kay Crosby (MRC), Damian Bougoure (MRC), Kymlee Seiler (MRC), Maree Winter (MRC), Dan Sutton.

 

 

Apologies:                             Don Noon, Kym Handley, Merv Phillips, Bill Crook-King, Bruce Hartnell, Vince Packer, Kent Morris, John Cuskelly, Gareth Graham.

 

Minutes:                                 Kelly Rogers

 

Meeting Opened:                                                                                                                      10:00am

Meeting Closed:                   12:54pm

 

Next Meeting Details

 

Date:                       18 August 2014                      

Time:                      10.00am 

Location:               TBC        


Meeting Actions

Item

Description

Comments

Action by

When

Item 3

Terms of Reference

That the TOR be updated as adopted by members.

Kelly Rogers

25/08/14

Item 4

Update from Wild Dog Officer

John Cuskelly be advised that a written request must be submitted concerning the use of the Wild Dog Advisory Committee Terms of Reference as a basis for use by DAFF.

Damien Bougoure

30/05/14

Item 5

 

 

Baiting Program

Copy of previous baiting campaign update to be circulated with minutes.

Kym Lee Seiler/Kelly Rogers

Complete

Members requested that baiting stations be clearly indicated on future maps and the map of the recent baiting be included in the BTB.

Kym Lee Seiler

Mid June 2014

Peter Maunder to contact members in the Yuleba & Noonga areas to improve campaign take up in that area and report back at the next meeting.

John  Hartley

18/08/14

Report be presented to Council for formal consideration recommending that Council negotiate arrangements & funding for border baiting locations (Murweh, Balonne, & Western Downs).

Cr. Jan Chambers/Kelly Rogers

28/05/14

Surat Program timings be adjusted as agreed for the next campaign.

Damien Bougoure

End July 2014

Report be presented to Council for formal consideration that future campaign notification be undertaken via phone and email, rather than mail out to landholders.

Cr. Jan Chambers/Kelly Rogers

28/05/14

Baiting campaign education be undertaken on a monthly basis for distribution in the Bottle Tree Bulletin.

Damien Bougoure

From July 2014 Edition

Meat order template be amended to clarify volume allowance of baits/factory baits, with meat tenders called annually on current sized baits. Copy to be circulated with minutes

Damien Bougoure/Kelly Rogers

Complete

Cr. Chambers to confirm for members next aerial baiting campaign date.(South Mungallala)

Cr. Jan Chambers

TBC

Item 9

Bonus Payments for Scalps

Breakdown of scalps collected to date to be circulated with the minutes.

Kym Lee Seiler/Kelly Rogers

Complete

Report be presented for formal consideration in allocating incentive payments for increments of 50 scalps presented.

Cr. Jan Chambers/Kelly Rogers

28/05/14

John Hartley be included as an authorised signatory for receiving scalps.

Kay Crosby

TBC

Item 10

Predator Days

Further discussion with Jon Cuskelly to occur after the Mitchell Predator Day.

Damien Bougoure

End June 2014

Additional contacts

Ian Tutt to obtain email contacts in the Begonia locality and provide to Damian Bougoure in preparation for November baiting campaign.

Ian Tutt

30/05/14

Wild Dog Barrier Fence Maintenance

Damian Bougoure & Dan Sutton to discuss process for collection of photo’s identifying maintenance requirements for the dingo fence.

Damian Bougoure/Dan Sutton

18/08/14

Acceptable Scalps

Authorised Officer refresher training to be undertaken and acceptable scalp guidelines to be issued in the BTB.

Damian Bougoure

July Edition 2014

 

Discussion Notes:

 

Welcome

Cr. Chambers welcomed all present and declared the meeting open at 10.05am.

 

Item 1                     Apologies

The following apologies were noted at the commencement of the meeting;

·      Kym Handley, Don Noon, Vince Noon, Kent Morris, John Cuskelly, Melissa Nobbs

 

Item 2                     Confirmation of Minutes and Business Arising

Resolution:           WD/01.2014/01

Moved:                   John Hartley

Seconded:             Dan Sutton

That the Wild Dog Advisory Committee Meeting minutes of 25 November 2013 be confirmed.                                            

CARRIED       

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 


Chair, Cr. Chambers congratulated Dan Sutton for his efforts in presentation of the highest number of scalps, being recognised at the Golden Dogger Awards as part of the 2014 Australia Day Celebrations.  Damien Bougoure provided an update on the participation of Company owned landholders in their participation in the baiting program. 

 

Item 3                     Review Terms of Reference

Councillor Chambers discussed the past goals of the committee and their implementation into the draft Terms of Reference, confirming that all Advisory Committees of Council are required to adopt a ‘Terms of Reference.’

 

 

 

 

 

 

 

 

 

 

 

 

Resolution:           WD/01.2014/02

Moved:                   John Hartley

Seconded:             Michael Stanford

That the Draft Terms of Reference be adopted inclusive of the following amendments:

Quorum minimum to be 6;

Objectives

·      Point 4 to state - Increase awareness on the impacts that wild dogs have on each community and the flow on economic implications

·      Point 8 to state -  Facilitate communication and co-operation between Council, groups and individuals

 

Advisory Group Structure & Format

Include the location of Surat

 

Advisory Group Members

Point 6 to state – Actively promote the Council’s Co-ordinated baiting program

 

CARRIED

 

 

Quorum be changed to a minimum of 6 members.

                                               

CARRIED       

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

Item 4                     Update from Wild Dog Officer

Damien Bougoure advised that John Cuskelly of DAFF had verbally requested permission to use of the Wild Dog Advisory Committee Terms of Reference as a basis for use by DAFF.  The group agreed that a formal letter of request be submitted for further consideration.

 

Item 5                     Baiting Program, Changes & Future Program

Kym Lee provided a verbal update of the previous baiting campaign undertaken.  A copy of the report will be circulated to members as part of distribution of the Unconfirmed Meeting Minutes.

 

Members requested that baiting stations be included on the map presented to clearly identify these locations for upcoming baiting campaigns.   Discussed was the importance of identifying areas where limited baiting is currently being undertaken with a view to improve take up.  Also discussed were the opportunities in working with neighbouring local government areas to improve take up in the border areas.

Resolution:           WD/01.2014/03

Moved:                   Dan Sutton

Seconded:             Peter Maunder

The committee recommends Council write to neighbouring local government areas of Murweh, Balonne & Western Downs advising that Maranoa Regional Council would be open to negotiate arrangements and funding for Baiting Program locations close to the border of these governing areas.                                           

CARRIED      

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 


 

 

 

 

It was suggested that timings of the Surat area baiting locations be amended in preparation for the next campaign.  Members were in agreement with this approach. 

 

Members discussed the area in the vicinity of Yuleba & Noonga having a lower take up rate for the baiting program.  It was agreed that Peter Maunder contact landholders in that vicinity to encourage take up and report back to the next meeting.  It was suggested that Council Officer’s ringing landholders confirming arrangements for the last baiting campaign was successful in influencing an increased take up of the campaign.  Members also confirmed that current baiting locations were appropriate for the next campaign.

 

Members discussed the merit in focusing on phone and email contact in notifying future baiting campaigns, as a alternate to initiating a ‘mail out,’  It was also requested that these dates be notified in the monthly Bottle Tree Bulletin publication (BTB), as well as education of the program undertaken on a monthly basis.

 

It was suggested that the meat order form issued by Council be adjusted to provide clarity around the volume allowance, being 40kg or 48kg for factory baits, with alternate meat supply to be investigated in the next tender process.  The group agreed that tenders/quotes continue to be called for on an annual basis, and that the bait size was adequate. 

 

Limited feedback was received from the community concerning the results of the previous campaign.  Next campaign  3 – 14 November 2014, with Chair – Cr. Chambers to confirm future aerial baiting dates (South Mungallala).

Resolution:           WD/01.2014/04

Moved:                   Michael Stanford

Seconded:             Peter Maunder

The committee recommends that Council notify the upcoming baiting campaign dates and arrangements via telephone and email, rather than by a mail out to landholders, and that additional communications be placed in the Bottle Tree Bulletin.              

CARRIED       

          8/0

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 

 

 


Item 6                     Dogwatch Committee update

Cr. Chambers advised that at the most recent Dogwatch Committee Meeting, members agreed that Agforce model of accreditation for 10/80 baiting was approved.  Nomination through a Wild Dog Advisory Group was agreed as an appropriate method of recruiting accredited members, as the landholder would need to be covered by a governing body for insurance purposes.  Council currently has 4 accredited staff, with an additional member of staff to be accredited in the near future.  Cr. Chambers also advised that the aerial baiting campaign was still being refined with a view to achieving a coordinated approach for the state.  The group meet on a monthly basis.

 

Item 8                     Budget for Wild Dog Management

Kay Crosby provided an update on Council’s outlay of funds for this financial year in the purchase of meat, staff wages and Council’s Precept payment.  Due to the increased number of scalps presented this financial year, the proposed budget to be put forward for the 2014/15 financial year will be increased from $75,000 for purchase of scalps to $100,000 for the 2014/15 financial year.  This will be considered and endorsed by Council at the budget meeting scheduled in June 2014.

 

Item 9                     Bonus payments for presented Scalps

A break down of the 1804 scalps collected to date will be circulated to members as part of the minutes for review below, with presented scalps to date increased on previous year totals at the same point in time.

The Scalp numbers for this financial year to date are as follows;

 

Ø Males: 795

Ø Females: 573

Ø Pups: 436

Ø Total: 1804

 

 

 

 

 

 

 

Members discussed the potential increase ‘one off’ payment for individual presenting increments of 50 or more scalps to encourage further culling of wild dog across the region, agreeing the following.

Resolution:           WD/01.2014/05

Moved:                   Ian Tutt

Seconded:             Michael Stanford

The committee recommends that Council offer a ‘one off’ incentive payment of $500 for individuals that present 50, scalps, and  a further payment of $500 for each 50 increment thereafter. (This bonus would be paid in increments of 50 scalps presented – i.e. for 50 scalps presented an incentive payment of $500 would apply, for 100 scalps presented another payment of $500 would apply).

CARRIED 

                                                                                                                                                                                               

                                                                                                                                                                                                                                                                                                                                                                                                       

 
 

 

 

 

 

 

 

 

 

 

 

 

 


  

Item 10                   General Business

 

Predator Days

Chair, Cr. Chambers advised members that a Predator Day would be held in Mitchell on 20 June 2014, and that members were invited to attend the event to highlight the importance of Wild Dog Control in the Region.  Council has agreed to donate a dog trap as a lucky door prize for the event.  There is also a Predator Day being held at Begonia on 15 May 2014, again members were invited to attend. 

 

The Predator days previously planned for Noonga, Muckadilla & Mungallala have been on hold.  Members agreed that post the Mitchell Predator Day being held, Council provide locations and comment on potential dates for these locations to John Cuskelly for event organisation.

 

Baiting Program Updates from representatives

All members advised that baiting programs in each of the locations were well received.  Ian Tutt agreed to obtain additional email contacts in his locality to encourage participation.

Cr. Chambers advised that she was in the process of seeking funds for the Mungallala Creek Catchment Group to install cluster fencing in the Mungallala locality.

 

Wild Dog Barrier Fence Maintenance

In order to better monitor the integrity and maintenance requirements of the Wild Dog Barrier Fence, it was agreed that Damien Bougoure would discuss with Dan Sutton the obtaining of photographic evidence for further reporting to the Wild Dog Barrier Fence.

 

2015 Program Dates

All present agreed that the campaigns for 2015 be 14 – 28 April and 5 – 19 November.

 

Acceptable Scalps

Kay Crosby provided an update on the signatories currently authorised in the Maranoa Regional Council Area for accepting scalps.

It was agreed that the Depot Store Person in each locality be an authorised officer, in addition to current persons, and the addition of Wild Dog Advisory Committee Member - John Hartley.  A refresher of the collection guidelines will be issued to all authorised parties.

 

The group agreed that an acceptable scalp presented must be dried and include behind the ears, backbone and complete tail.  This is to be issued as part of the education forums in the BTB, with a diagrammatic image to be provided.

 

Item 11                   Next Meeting Date & Close

The Committee scheduled the next meeting for Monday18 August 2014 commencing 10am, with location to be confirmed.

The meeting was closed at 12:54pm.     

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                               Date