BUSINESS PAPER
General Meeting
Wednesday 28 September 2011
Mitchell Administration Centre
NOTICE
OF MEETING
Date:
23 September 2011
Mayor: Councillor
R S Loughnan
Deputy Mayor: Councillor
T G Hartley
Councillors: Councillor
J P Bartels
Councillor
J L Chambers
Councillor
R J Denton
Councillor
W M Newman
Councillor
M L Price
Councillor
W S Wason
Councillor
J S Watson
Chief Executive Officer: Mr
Paul Bawden
Senior Management: Mr
Tony Klein (Director Community Services)
Mr
Matthew McGoldrick (Director Corporate Services)
Mr
Stephen Mow (Acting Director Operations)
Mr
Rob Hayward (Director Planning & Environment)
Officers: Ms
Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Mitchell Administration Centre on September 28, 2011 at 9.00AM.
Paul Bawden
Chief Executive Officer
Maranoa
Regional Council
General Meeting - 28 September 2011
TABLE OF CONTENTS
1 Welcome
2 Present/Apologies
3 Confirmation of Minutes
General 14 September 2011
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions
and Deputations
6.1 Healthy
Headwaters Update 10.30am
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Joan Meecham, Director Strategic
Water Programs & Projects – Strategic Water Initiatives will be in
attendance to provide Council an update on the program.
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7 Consideration of
notices of business
8 Consideration of
notices of motion
9 Reception of notices of motion for next meeting
10 Executive
Services
11 Community
Services
12 Corporate
Services
13 Operations
13.1 Hodgson
Tip
Prepared by: Ken
Palmer, Acting Operations Manager
13.2 Future
of Roads to Recovery Program
Prepared by: Paul
Bawden, Chief Executive Officer
13.3 Naming
of Road
Prepared by: Jodie
Young, Administration Assistant
Attachment : Unnamed
Road Jackson
14 Planning
& Environment
14.1 Disposal
of Toyota 4x4 Utility
Prepared by: Kay
Crosby, Manager Environmental Health
Attachment : Council
Toyota Utility - images
14.2 APPLICATION
FOR ASSESSABLE BUILDING WORKS - RELAXATION OF RESIDENTIAL OUTBUILDING MAXIMUM
SIZE (FILE NO.:2011/17829)
Prepared by: Danielle
Pearn, Planning & Development Officer
15 Executive
Services
16 Community
Service
16.1 Statistical
Report
Prepared by: Edward
Sims, Manager Organisational Performance
16.2 Community
Development Report
Prepared by: Tanya
Mansfield, Manager Performance and Planning
Attachment : Community
Development Performance Data
16.3 Social
Development Report
Prepared by: Tanya
Mansfield, Manager Performance and Planning
Attachment : Social
Services Performance Information
17 Corporate
Services
17.1 Corporate
Governance Report
Prepared by: Tanya
Mansfield, Manager Performance and Planning
Attachment : Corporate
Governance Report
18 Operations
18.1 Asset
Management Report
Prepared by: Tanya
Mansfield, Manager Performance and Planning
Attachment : Asset
Management Report
19 Planning
& Environment
19.1 Planning,
Building and Environment Report
Prepared by: Tanya
Mansfield, Manager Performance and Planning
Attachment : Building,
Planning and Environment August 2011
Next General Meeting
- To be held at the Roma
Administration Centre on 12 October 2011.
In accordance with the provisions
of section 72 of the Local Government (Operations) Regulation 2010, a
local government may resolve to close a meeting to the public and move ‘into
Committee’ to discuss confidential items that it’s Councillors or members
consider it necessary to close the meeting.
20 Confidential
Items
20.1 Allow
discount and write off Interest - Assessment 11009123 - Lot26/WV550.
Classification: Closed
Access
Local Government (Operations)
Regulation 2010 Section 72(d) rating concessions.
20.2 Business
Activities Report
Classification: Closed
Access
Local Government (Operations)
Regulation 2010 Section 72(c) the local government budget.
21 Councillor
Business
Closure
Minutes
of the General Meeting of maranoa Regional Council
held at Roma Administration Centre on 14 September 2011 commencing at 9.00AM
ATTENDANCE
Mayor Cr. R S Loughnan
chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J
L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J
S Watson, Chief Executive Officer – Paul Bawden, Director Community Services –
Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning
& Environment – Rob Hayward, Acting Director Operations – Stephen Mow, Corporate Communications Officer – Jane Frith, and
Kelly Rogers Minutes Officer in attendance.
GUESTS
There were no guests in
attendance at the meeting.
WELCOME
The Mayor welcomed all
present and declared the meeting open at 9.08am.
APOLOGIES
Confirmation of Minutes
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Resolution No. GM.321.11
Moved Cr Hartley Seconded
Cr Newman
That the minutes of the
General Meeting (15-24.08.11) held on 24 August 2011 be confirmed.
CARRIED 9/0
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Business Arising FROM MiNUTES
There was no business arising from the minutes.
On
the Table
There were no items for
discussion on the table.
Presentations/Petitions
and Deputations
There were no
presentations/petitions or deputations at the meeting.
Consideration
of notices of business
There were no notices of
business for consideration.
Consideration
of notices of motion
There were no notices of
motion for consideration.
Reception of notices of
motion for next meeting
No notices of motion were received for the next
meeting.
Business
Executive Services
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Item Number: 10.1
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File Number: D11/25809
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Subject Heading: Confirmation
of Minutes - 2011/12 Special Budget Meeting - 24/08/11
Location: Not Applicable
Applicant: Not Applicable
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Author and Officer’s Title: Paul Bawden, Chief
Executive Officer
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Executive Summary:
Confirmation of minutes
for the 2011/2012 Budget of Maranoa Regional Council adopted at the Special
Budget Meeting held on 24 August 2011 in Surat.
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Resolution No. GM.322.11
Moved Cr Price Seconded
Cr Watson
That the minutes of the
2011/2012 Special Budget Meeting held on 24 August 2011 be confirmed.
CARRIED 9/0
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Delegated Officer
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Chief Executive Officer
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Community Services
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Item Number: 11.1
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File Number: D11/24409
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Subject Heading: Changes
to HACC client co-payment for Home Maintenance Services
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Author and Officer’s Title: Melissa Wathen, Manager
Social Development
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Executive Summary:
The Home and Community
Care Program is a subsidised service funded by State and Federal Government.
Providers are expected to source some funding to cover the total cost of
services from other areas, in particular through Client Co-payment.
Funding provided by HACC
is specific to each service type and the Agency providing those services is
required to provide services to an agreed number of Clients for an agreed
unit cost. The unit cost covers both the administration of the service and
direct provision of services to those Clients. The current rates charged to
Clients for Home Maintenance services, in particular for lawn maintenance,
are insufficient to cover total costs of services.
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Resolution No. GM.323.11
Moved Cr Bartels Seconded
Cr Wason
That Council approves
the changes/additions to Client contributions to more effectively offset
funding available to assist these Clients as per the Schedule below:-
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Service Type
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Updated Charge
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General Home
Maintenance where Clients are paying for materials and all other charges
excluding labour
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Nil
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Yard Maintenance
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$10.00 per hour or
part thereof
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Other Home Maintenance
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$10.00 per hour or
part thereof
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New contribution fees
become effective from 1 October 2011, to allow time to notify our current
Clients and amendments to Service documentation.
CARRIED 8/1
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Delegated Officer
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Manager Social
Development
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Item Number: 11.2
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File Number: D11/25132
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Subject Heading: Proposed
New Location for Wallumbilla Youth Precinct
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Author and Officer’s Title: Fiona Vincent, Regional
Sport & Recreation Coordinator
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Executive Summary:
In July 2010, Maranoa
Regional Council successfully gained funding of $239 091 from Department of
Communities (Sport and Recreation Services) to build three outdoor youth
precincts at Injune, Wallumbilla and Yuleba. Sites have been selected based
on information gathered via community consultation, Council staff
consultation and recommendations from ROSS Planning consultants who were
commissioned to compile a Master Plan for these new areas, in conjunction
with future development of youth precincts within the region.
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Resolution No. GM.324.11
Moved Cr Price Seconded
Cr Chambers
That Council approves
the site located at the western side of Education Queensland’s netball courts
on College Street, currently designated as a road reserve for the location of
the Wallumbilla Youth Precinct;
And,
That an application be
submitted to Department of Environment and Resource Management and implement
processes to facilitate the assignment of Council as trustee for said site.
CARRIED 9/0
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Delegated Officer
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Regional Sport &
Recreation Coordinator
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Corporate Services
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Item Number: 12.1
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File Number: D11/23831
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Subject Heading: Demolition
of old Caretaker's Cottage
Location: Mitchell Showgrounds, Alice Street, Mitchell
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Author and Officer’s Title: Tanya Mansfield, Manager
Performance and Planning
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Executive Summary:
The former caretaker’s
cottage at the Mitchell Showgrounds is unfit for habitation and Council’s
approval is sought to demolish the building. This site will then be used for
the new SES facility that is to be constructed in Mitchell.
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Resolution No. GM.325.11
Moved Cr Watson Seconded
Cr Newman
That Council approves
the demolition of the caretaker’s cottage at the Mitchell Showgrounds;
And,
That the cleared site
be used for construction of the new Mitchell SES facility.
CARRIED 9/0
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Delegated Officer
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Manager Performance and
Planning
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Planning & Environment
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Item Number: 14.1
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File Number: D11/25456
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Subject Heading: Exploration
and Urban Areas
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Author and Officer’s Title: Robert Hayward, Director
Planning & Environment
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Executive Summary:
An
exploration Restricted Area (RA 384) has been declared over regional centres
and towns across the State with a population of 1000 people or more with a 2
km buffer.
This is a temporary measure
until a permanent state wide solution can be developed in consultation with
public, industry, local and State governments – with any legislative changes
likely to take effect by March 2012.
Towns covered by the
restriction are automatically included unless Council decides to opt
out. Councils that have towns with a population of less than 1000
people may also opt in. Local governments have until 16th
September to opt in or out of the Restricted Area 384 – and a majority vote
of the Council is required.
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Resolution No. GM.326.11
Moved Cr Wason Seconded
Cr Price
That
Council opt in for exploration Restricted Area (RA 384) for all towns as
listed below within the Maranoa Region, including those with a population of
less than 1000, to prevent exploration encroaching on populated areas:-
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Town
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Reason for opting in for exploration Restricted Area 384
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Mitchell
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The Estimated Residential Population (ERP) determined by the State
Government for Mitchell as at 30 June 2010 is 1,027 persons. This should
be considered as an automatic opt in for the exemption and is to be
confirmed with the State Government.
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Mungallala
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Town water supply is ground water fed and risk of contamination
should be reduced by maintaining rural only uses within two kilometers of
the town.
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Amby
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Town water supply is ground water fed and risk of contamination
should be reduced by maintaining rural only uses within two kilometers of
the town.
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Muckadilla
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Town water supply is ground water fed and risk of contamination
should be reduced by maintaining rural only uses within two kilometers of
the town.
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Injune
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ERP for Injune at 30 June 2010 is 374 persons. The Town has
substantial growth potential due to existing and proposed exploration
activities. This includes large work camps and approved subdivisions that
are experiencing interest for permanent housing. It should not be
restricted in growth in any direction due to potential coal seam gas
activities.
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Surat
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ERP for Surat at 30 June 2010 is 462 persons. The Town has
substantial tourist potential and has some growth limitations due to the
river and airport. It should not be restricted in growth in any direction
due to potential coal seam gas activities.
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Wallumbilla
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ERP for Wallumbilla at 30 June 2010 is 298 persons. The Town has
substantial growth potential due to existing and proposed exploration
activities. This includes large work camps and areas proposed in the new
planning scheme for urban expansion. Town water supply is ground water fed
and risk of contamination should be reduced by maintaining rural only uses
within two kilometers of the town.
It should not be restricted in growth in any direction due to
potential coal seam gas activities.
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Yuleba
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Town water supply is ground water fed and risk of contamination
should be reduced by maintaining rural only uses within two kilometers of
the town.
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Jackson
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Town water supply is ground water fed and risk of contamination
should be reduced by maintaining rural only uses within two kilometers of
the town.
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CARRIED 9/0
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Delegated Officer
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Director Planning &
Environment
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Status Reports
Operations
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Item Number: 18.1
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File Number: D11/25665
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Subject Heading: Status
Report
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Author and Officer’s Title: Stephen Mow, Acting
Director, Operations
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Month
& Year of Report: August 2011
Name of Department: Operations
This report provides an
overview of the status of projects and issues currently facing the Operations
Directorate.
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Discussion:
Cr. Denton requested the
temporary road closure signs leading out of Injune (towards Womblebank &
Mt Moffatt & Injune-Taroom Roads) be replaced. Cr. Chambers requested
same for a temporary road closure sign leading out of Mitchell on Forrestvale
Road.
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Resolution No. GM.327.11
Moved Cr Bartels Seconded
Cr Denton
That Council receive and
note the Officer’s report as presented.
CARRIED 9/0
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Delegated Officer
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Acting Director,
Operations
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Late
Items
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Item Number: L.1
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File Number: D11/25956
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Subject Heading: Local
Government Grants & Subsidies Program 2011-12
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Author and Officer’s Title: Tony Klein, Director of
Community Services
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Executive Summary:
The Department of Local
Government & Planning is calling for submissions under the Local
Government Grants & Subsidies Program 2011-12. Approval is sought from
Council to submit projects for possible part funding.
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Resolution No. GM.328.11
Moved Cr Price Seconded
Cr Denton
That Council approves
the following projects (in priority order) for submission under the Local
Government Grants & Subsidies Program 2011-12 for part funding:-
1. Regional Place Making Project
2. Roma Saleyards Wash down Facility
3. Surat Childcare Extension
CARRIED 9/0
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Delegated Officer
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Director of Community
Services
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Item Number: L.2
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File Number: D11/25879
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Subject Heading: Unaudited
Financial Statements for the year ended 30th June 2011
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Author and Officer’s Title: Dee Sullivan, Assets
Management Accountant
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Executive Summary:
To provide Council with
copies of the unaudited Financial Statements for the year ended 30th
June 2011 for submission to the Department of Local Government and Planning
for audit.
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Discussion:
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Resolution No. GM.329.11
Moved Cr Watson Seconded
Cr Hartley
That Council approve the
submission of the Financial Statements as presented to the Department of
Local Government and Planning for auditing.
CARRIED 9/0
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Delegated Officer
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Assets Management Accountant
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CONFIDENTIAL ITEMS
In accord with the provisions of section
72 of the Local Government (Operations) Regulation 2010, Council resolved to
close the meeting to discuss items it has deemed to be of a confidential nature
and specifically pertaining to the following sections:-
(h) other business for
which a public discussion would be likely to prejudice the interests of the
local government or someone else, or enable a person to gain a financial
advantage;
(d) rating concessions;
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Resolution No. GM.330.11
Moved Cr Bartels Seconded
Cr Denton
That Council close the meeting to the public.
CARRIED 9/0
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Resolution No. GM.331.11
Moved Cr Hartley Seconded
Cr Newman
That Council open the meeting to the public.
CARRIED 9/0
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Delegated
Officer
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Item Number: 20.1
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File Number: D11/22804
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Subject Heading: Sale
of Land for Overdue Rates
Location: Various
Applicant: Various
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Author and Officer’s Title: Katrina Mansfield,
Governance & Administration Coordinator
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Executive Summary:
Under Section 74 of the
Local Government (Finance, Plans and Reporting) Regulation 2010 Council
resolved to implement sale proceedings where rates have been overdue for a
period of more than three years. The legislation states that Council must
determine how the reserve price is set.
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Resolution No. GM.332.11
Moved Cr Watson Seconded
Cr Newman
That Council sets the
reserve price on auction day at the market value of the land for each
property remaining in arrears on auction day.
CARRIED 9/0
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Delegated Officer
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Governance &
Administration Coordinator
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Item Number: 20.2
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File Number: D11/24107
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Subject Heading: Extenstion
for the payment of rates
Location: Roma QLD 4455
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Author and Officer’s Title: Kirsty Grams, Rates
Officer
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Executive Summary:
The owner of the property
requests an extension on the payment of their rates as they have not received
rates since 4 March 2009 due to an amalgamation of their property.
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Resolution No. GM.333.11
Moved Cr Wason Seconded
Cr Bartels
That Council approves an
extension of 30 days to the owners of the specified property to pay their
rates;
And,
That discount be allowed
and no interest added for the extension period.
CARRIED 7/2
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Delegated Officer
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Rates Officer
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CLOSURE
There being no further business, the Mayor thanked Council for
their attendance and declared the meeting closed at 9.52am.
These Minutes
are to be confirmed at the next General
Meeting of Council to be held on 28 September 2011, at the Mitchell
Administration Centre.
...............………................. ..................................
Mayor. Date.
Maranoa
Regional Council
General Meeting - 28 September 2011
Officer
Report
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Meeting: General 28 September 2011
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Date: 15
September 2011
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Item Number: 13.1
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File
Number: D11/27046
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Subject
Heading: Hodgson Tip
Classification: Open
Access
Name of Applicant:
Location: Hodgson
Lane, Hodgson
Author & Officer’s Title: Ken
Palmer, Acting Operations Manager
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Executive Summary:
Council operates a small tip
site for the residents of Hodgson.
The existing
site is an on-going operations and maintenance problem due to the type of
operations and the location of the site. This report addresses the options to
continue to provide this service to the residents of Hodgson.
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Officer’s Recommendation:
That Council
1. Closes the
Hodgson tip site and remediate the area, within 4 months,
2. Erect signs on
the site advising of alternative landfill site, ie Roma, and penalties for
illegal dumping,
3. Install CCTV
to monitor illegal dumping and to take appropriate action against those
caught dumping,
4. Implement a
wheelie bin service for the residents of Hodgson,
5. Impose the
Cleansing Utility Charge as from 1 July 2012,
6. Undertake a
public information program for the residents of Hodgson.
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Body of Report:
Council
provides an un-manned tip site on the northern outskirts of Hodgson for the
residents of the town and surrounding areas. Rubbish is placed either in two 3m3
bins or on a cleared level pad within a partially fenced site. The bins are
emptied weekly with the rubbish placed on the pad regularly removed by loader
and truck to Roma Landfill.
Apart from
domestic waste there is wire, posts and builder’s waste at the site
The overall
site is in a very poor condition – broken fences [extensively vandalised] and
wind blown litter. The site needs to be remediated and the operation reviewed
in order to continue to provide a service to the residents.
Options to
continue the service are:
· Improved operations on the
existing site
· Construction of a new waste
transfer station
· The provision of wheelie bin
based collection service to all residents, with residents delivering larger
items to Roma or another landfill site.
The fourth
option is for residents to deliver all their waste to Roma or another landfill
site. This has not been pursued further due to the expectation of a locally
based waste management service.
Improved operations on existing site
The operation
of the existing site can be improved by excavating a dump pit and re-fencing
the site. The site needs to have a DERM licence, on appropriately reserved
land. There is currently no DERM licence.
Advantages
The residents know the current location of
the site
The service area is only determined by how
far people are prepared to travel
Disadvantages
Regular costs to backfill the tip site
Possibility of wind blown litter escaping
the pit
The existing tip is in a flood plain
Used for the dumping of non-domestic waste
The designation of the land reserve does
not sanction its use as a landfill site
Site continues to attract waste from other
contractors as no charges applies that is beyond its capability
No current DERM licence
Waste Transfer Station
For Council to
continue to provide a disposal facility, the best option for this size of
community is a waste transfer station. A waste transfer station is a viable
option due to the close proximity of the Roma landfill site.
Council owns a
parcel of land on the western side of the access road to the Hodgson Cemetery
that could be used for a waste transfer station, including current 3m3
bins.
Advantages
The service area is only determined by how
far people are prepared to travel
A cleaner operation than a dump pit
Low servicing costs
Disadvantages
Would involve the lengthy process of
applying for and obtaining a DERM licence,
Capital cost of a waste transfer station,
Wind blown litter, especially when bins
are nearly full
The land is on a designated stock route.
It is very doubtful whether DERM would accept such a proposal.
With the
closure of the existing dump site signage will need to be erected, the site
fenced and CCTV cameras installed to monitor illegal dumping. Cameras to be in
place for up to six months or until such time as the illegal dumping ceases.
This comment is also relevant for the introduction of a wheelie bin service.
The cost to
supply and empty two 3 cubic metre bins at the Hodgson is $110 per week.
Wheelie bins
The provision
of a regular wheelie bin service clearly defines the service area, with
additional services added, as needed.
Advantages
The service area is defined
CCTV at current site
Residents take large volumes directly to
another waste disposal site
A cleaner operation than a dump pit or a
waste transfer station
Removes a waste landfill site that is
difficult to manage and expensive to operate and maintain in accordance with licence
conditions
No DERM licence requirements
Disadvantages
Cost of the service
Illegal dumping by people outside the
wheelie bin collection area
Consultation
(internal/external):
Internal
Stephen Mow, Acting Director Operations
Kay Crosby, Environmental Health Manager
Matthew McGoldrick, Director
External
Brett Gordon, Roma’s current garbage contractor.
Council had two meeting with the residents of the town
Risk Assessment (Legal,
Financial, Political etc.):
Legal
For the existing site Council is at risk as the current operations
is not subject of a DERM licence.
Cultural
Heritage may be an issue on the existing site and the proposed waste transfer
station site.
Financial
A major cost component of all options is the cleaning up of illegal
dumps.
The cost to
operate and maintain the existing site to licence condition is high compared to
the number of potential users of the site. Costs are dependent upon the volume
of material, weather conditions and vandalism.
The financial
risk for a new waster transfer station designed and constructed to minimise
operating and maintenance costs, will be less.
The financial
risk of a wheelie bin service is very low, although the level of illegal
dumping may increase by people outside the service area and those in the area regarding
bulky goods.
Community
The
replacement of the landfill with a wheelie bin service will have community
impact, as Council is changing an accepted practice. The impact can be
mitigated by consultation and communication with the residents.
Timing
Due to the on-going management issues and the lack of a formal licence from
DERM, Council needs to take action in the short term.
Council has
two short term options – cease providing any service to Hodgson and/or the
implementation of a wheelie bin service.
Implement a
wheelie bin service as soon as practical.
After
implementation, close and remediate the existing tip site.
If the wheelie
bin option is pursued, seek to impose a Cleansing Utility Charge as from 1 July
2012.
Policy Implications:
Nil
Financial Resource
Implications:
Council has budgeted for the continual operation of the
Hodgson site, although the actual expenditure will depend upon how much the
site is “misused.” It costs just under $6,000 pa to provide and service once a
week the two 3 cubic bins. This cost is met from general rates, this does not
include waste from the general pad.
There are no dedicated funds for re-fencing and
rehabilitating the site.
Council has allocated in 2011/12 $25,000 capital expenditure
to relocate the Hodgson Tip. If the recommendation is adopted the funds can be
used to remediate the existing tip site and purchase wheelie bins for residents
and site CCTV, with the balance back in reserves.
The provision of a wheelie bin service can be covered by a
Cleansing Utility Charge.
The 2011/12 Cleansing Utility Charge for 140/240 litre
garbage service for both urban and rural areas is $194.20 per annum based on
one service per week.
In order to implement the service promptly it is proposed
that Council defer imposing the Cleansing Utility Charge for 140/240litre
garbage service for service at Hodgson until the 1st July 2012. This will allow
Council sufficient time to define the service area for charging purposes and
advertise accordingly.
Link
to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.9(e) To undertake a review of all waste management processes and services
with a view to identify improvements and efficiencies in the existing service
provision and possible service expansion opportunities.
Supporting Documentation:
Nil.
Stephen Mow, Acting Director, Operations
Paul Bawden, Chief Executive Officer
Maranoa Regional Council
General Meeting - 28 September 2011
Officer
Report
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Meeting: General 28 September 2011
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Date: 16
September 2011
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Item Number: 13.2
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File
Number: D11/27172
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Subject
Heading: Future of Roads to Recovery Program
Classification: Open
Access
Name of Applicant:
Location:
Author & Officer’s Title: Paul
Bawden, Chief Executive Officer
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Executive Summary:
The Roads Recovery Program
funded by the Federal Government since 2009 has provided important funding for
Councils across Australia to manage local roads.
With the current program to end
in 2014, Local Governments in many areas are beginning to address the scope
for its continued availability.
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Officer’s
Recommendation:
1. That Council calls on the Federal Government to:
· Recognise the
successful delivery of the Roads to Recovery Program by local government
since 2000;
· Continue the Roads to
Recovery Program on a permanent basis to assist local government meet its
responsibilities of providing access for its communities;
· Continue Roads to
Recovery Program with the current administrative arrangements; and
· Provide an increased
level of funding under a future Roads to Recovery program that recognises the
shortfall of funding on local roads of $1.2 billion annually.
2. That correspondence advising of Councils position be forwarded
to appropriate members of Parliament.
|
Body of Report:
The Roads to Recovery Program was achieved through strong
campaigning by Local Government and has been the subject of two extensions. By
the time the current Program ends in 2014, more than $4.5 million in additional
funding will have been provided for local roads.
The Australian Local Government Association (ALGA) is
mounting a campaign for increased and ongoing Roads to Recovery Program
funding. Research commissioned by ALGA has shown a national shortfall is the
level of funding for local roads amounting to about $1.2 billion annually.
Within the Maranoa Region roads that have recently benefited
from this funding include:
Muckadilla-Ashmount Rd – bitumen seal 5.5km (fully funded by
R2R)
Mt Moffat Rd – rehabilitate and widen approx. 4.7km (partly
funded)
Dunkeld Rd – gravel resheet approx. 4km (partly funded)
Yuleba-Surat Rd – gravel resheet approx. 5km (partly funded)
Kangaroo Ck Rd – bitumen seal approx. 5km (partly funded)
It is proposed that Council support the ALGA in providing a
unified campaign for the retention of the Program. This is formalised in the
recommendation proposing representations to Federal Government.
Consultation
(internal/external):
Stephen Mow, Acting Director Operations
Risk Assessment (Legal,
Financial, Political etc.):
The provision of further funding can ensure Councils road
network is maintained at a satisfactory level.
Policy Implications:
Supports work on Asset Planning.
Financial Resource
Implications:
Can provide additional financial support in
provision/maintenance of roads in the region.
Link
to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.3(a) To undertake any road works maintenance requirements in a planned,
responsive and efficient manner for the benefit of all road users.
Supporting Documentation:
Nil
Maranoa Regional Council
General Meeting - 28 September 2011
Officer
Report
|
Meeting: General 28 September 2011
|
Date: 16
September 2011
|
|
Item Number: 13.3
|
File
Number: D11/27173
|
Subject
Heading: Naming of Road
Classification: Open
Access
Name of Applicant:
Location: Jackson
Author & Officer’s Title: Jodie
Young, Administration Assistant
|
Executive Summary:
A name is required for an unnamed Road/Lane located off
Edward Street, Jackson so a rural addressing number can be provided.
|
|
Officer’s
Recommendation:
That Council name the road which is outlined in the
attached map, ‘Harris Lane’.
|
Body of Report:
Council has received a request
from Kay Taylor for a rural addressing number for her property at Jackson.
However the road, located off Edwards St, is currently unnamed and is required
to be named before a rural addressing number can be provided.
There is currently no adopted
policy or set guidelines that outline the procedures which should take place
when naming roads within the region. In the past Council has named roads by
taking into account their historical significance, for example, the original
settlers, families that have been in the area for an extended period of time or
families that now reside in the area.
Suggestions (from Ms Taylor’s
partner) for the naming of the road include Harris Lane, Harris Vale Lane or
Harris Road. It is understood that these names originate from a previous owner
of the surrounding parcels of land.
Discussions with Manager
Technical Services, Kym Downey, indicate that the primary reason for this
request is for rural addressing and emergency services purposes.
Feedback has been sought from the
owners of the other properties in the unnamed road on the naming of the road
and an update will be provided at the meeting.
Consultation
(internal/external):
Internal:
Kym Downey – Manager Technical Services & Special
Projects
Stephen Mow – Acting Director of Operations
External:
Kay Taylor
Risk Assessment (Legal,
Financial, Political etc.):
Nil
Policy Implications:
There is no current adopted policy.
Financial Resource
Implications:
Road name sign will need to be installed.
Link
to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.3(c) To develop an asset replacement program for Council’s roads
infrastructure assets so as to ensure sufficient funds are available to
undertake any asset replacement and renewal when required without creating an
unnecessary financial burden on other Council operations and in the interest of
long term sustainability.
Supporting Documentation:
|
1View
|
Unnamed Road Jackson
|
D11/27174
|
Report authorised by:
Stephen Mow, Acting Director, Operations
|
Attachment 1
|
Unnamed Road Jackson
|
Maranoa
Regional Council
General Meeting - 28 September 2011
Officer
Report
|
Meeting: General 28 September 2011
|
Date: 19
September 2011
|
|
Item Number: 14.1
|
File
Number: D11/27322
|
Subject
Heading: Disposal of Toyota 4x4 Utility
Classification: Open
Access
Name of Applicant:
Location: Roma
Author & Officer’s Title: Kay
Crosby, Manager Environmental Health
|
Executive Summary:
Council remains the owner of a Toyota Landcruiser Utility
HJ 45 (Plant No 654) that is kept at a property north west of Injune for the
purpose of parthenium control by the Injune and District Parthenium project
officer. The parthenium project officer is no longer employed by this Group,
and the vehicle is not used extensively by landholders in the control of
parthenium, therefore should be sold.
|
|
Officer’s
Recommendation:
That Council provide an opportunity for the Injune and
District Parthenium Action Group to make a market based offer to purchase the
vehicle. Should this group not make an offer approved by Council; the
vehicle will be advertised formally for disposal.
|
Body of Report:
Council remains the owner of a Toyota Landcruiser Utility HJ
45 that is garaged at a property north west of Injune. This vehicle was
purchased by Bungil Shire Council on 3 March 1999 for the Land Protection
Officer’s use and subsequently provided to the Injune and District Parthenium
Group for use by a parthenium project officer.
The parthenium project officer was employed for
approximately three years ending maybe 2004-2005. Since the winding down of
the parthenium biological tunnels and this specific project, the vehicle and
spray unit has remained at the property for intended use by landholders in the
area for parthenium control.
It is understood that landholders in the region do not
utilise the vehicle, other than the landowner where the vehicle is garaged. A
Local Laws officer has advised two landholders that they may use this vehicle
and the spray unit for chemical control of parthenium/pest plants on their own
land; however both landholders were not prepared to arrange and or collect the
vehicle from its current location.
Parthenium growth is prolific in the northern section of
Maranoa Regional Council, and the majority of landholders manage infestations
of this pest plant through a number of alternate land management processes.
The spray unit may be removed off the vehicle and used
through out the region by landholders that wish to deploy the equipment in
control efforts of identified pest plants on privately owned land, or used in
roadside chemical applications by Council employees, and or used by another
Local Laws officer in the urban area.
The vehicle has recently been serviced by Council’s workshop
located in Roma and it is believed that the vehicle is in good condition;
however the vehicle remains a cost and possible liability to Council.
Consultation
(internal/external):
Local Laws Officers - Roma
Mr David Chandler
Plant Co-ordinator
Risk Assessment (Legal,
Financial, Political etc.):
Public liability risk should an incident occur.
There is no formal agreement between Maranoa Regional
Council and Injune and District Parthenium Action Group for the use of this
vehicle by persons not employed by Council
Policy Implications:
Council may be viewed as giving provision to one landholder
and not another.
Providing a vehicle to person/s not employed by Council
Financial Resource
Implications:
Extra cost to Council for a vehicle not directly used by
Council officers.
Link
to Corporate Plan:
Corporate Plan 2009-2013 —
8.5.4(b) To undertake an ongoing review process of Council's plant fleet
requirements so as to identify any plant surplus or needs to council operations
and possible alternative plant operating options.
Supporting Documentation:
|
1View
|
Council Toyota Utility - images
|
D11/27327
|
Report authorised by:
Paul Bawden, Chief Executive Officer
|
Attachment 1
|
Council Toyota Utility - images
|
Council
owned Toyota Utility – provided to Injune and District Parthenium Action Group
Maranoa
Regional Council
General Meeting - 28 September 2011
Officer
Report
|
Meeting: General 28 September 2011
|
Date: 19
September 2011
|
|
Item Number: 14.2
|
File
Number: D11/27332
|
Subject
Heading: APPLICATION FOR ASSESSABLE BUILDING
WORKS - RELAXATION OF RESIDENTIAL OUTBUILDING MAXIMUM SIZE (FILE
NO.:2011/17829)
Classification: Open
Access
Name of Applicant: GB
Building & Concrete Constructions
Location: 367
Dargal Road, Roma (Lot 7 on SP194563)
Author & Officer’s Title: Danielle
Pearn, Planning & Development Officer
|
Executive Summary:
GB Building & Concrete Constructions, on behalf of
Andrew & Anita Crawford, seek approval for a relaxation of the
residential outbuilding maximum size.
|
|
Officer’s
Recommendation:
The application be refused due to non-compliance with the
Rural Area Code contained in the Bungil Shire Planning Scheme.
|
Body of Report:
The application seeks Council approval to establish a residential
outbuilding exceeding 120m2 floor area in the Rural Zone of the
Bungil Planning Scheme. The proposed shed is 360m2 in floor area
(L30m x W12m x H6.566m) and consists of five bays.
The landowners have advised that it is their intent to utilise the shed
for the storage of motor vehicles, a camper trailer and other recreational
vehicles including a jet ski and motorbikes.
The subject site is located at 367 Dargal Road, Roma, and comprises an
area of 14.18 hectares. The property is situated within the Rural Zone of the
Bungil Planning Scheme.
Figure
1: Site Locality
It is proposed the outbuilding be positioned 133.2 metres from the front
property boundary and 513.74 metres from the rear boundary. The proposal
achieves side boundary clearances of 18.5 metres and 166.62 metres from the
eastern and western boundaries respectively.
The Rural Area Code of the Bungil Planning Scheme seeks to ensure that
residential outbuildings do not compromise the rural amenity of the zone. The
Acceptable Solution of the code therefore limits the size of residential
outbuildings to structures 8.5 metres in height and 120m2 in floor
area.
In 2009 Council refused an
application for a residential outbuilding with a floor area of 360m2
in the Rural Residential Zone of Roma Town. A subsequent application for a
315m2 outbuilding was later approved on the property. This
proposal was 205m2 in excess of the 110m2 floor area
permitted within the Rural Residential Zone of the Roma Planning Scheme, and is
the largest residential outbuilding approved by Council to date. In this case
the premises was subsequently utilised for business purposes without the
consent of Council which resulted in enforcement action having to be
undertaken. Council has not received any applications for
residential outbuildings of this scale within the Bungil Shire area.
Assessment Summary:
The proposed outbuilding significantly exceeds the
maximum size limit nominated in the planning scheme for the Rural Zone and
further, the applicant has failed to demonstrate how the rural amenity of the
area is to be maintained. It is therefore recommended the application be refused.
Figure 2: Site Plan
Figure 3: Elevations
Consultation
(internal/external):
Nil
Risk Assessment (Legal,
Financial, Political etc.):
The applicant has appeal rights under SPA against any
decision of Council.
Policy Implications:
There is potential for a premise
of this size to be utilised for industrial and/or commercial business
activities that would require a development approval. Such activities are
inconsistent with the intent of the Rural Zone under the Bungil Planning
Scheme.
Financial Resource
Implications:
If the applicant were to appeal
the decision of Council, Council would be faced with the cost of defending the
decision in court.
Link
to Corporate Plan:
Corporate Plan 2009-2013 —
8.3.1(a) Regulate and control development in a consistent and responsible
manner that enhances the lifestyle of our community whilst promoting
sustainable development.
Supporting Documentation:
Nil
Report authorised by:
Robert Hayward, Director Planning & Environment
Paul Bawden, Chief Executive Officer
Maranoa
Regional Council
General Meeting - 28 September 2011
Status
Report
|
Meeting: General 28 September 2011
|
Date: 8
September 2011
|
|
Item Number: 16.1
|
File
Number: D11/26135
|
SUBJECT HEADING: Statistical
Report
Classification: Open
Access
Report compiled by: Edward
Sims, Manager Organisational Performance
Month & Year of Report: August
2011
Name of Department: Economic
Development
|
Executive Summary:
This report provides council with a summary of the
performance of the Economic Development and Tourism Unit against key
performance indicators for September 2011 compared with August 2011.
Statistics contained in the report and which are
illustrated graphically detail:
· the level of engagement with
businesses within the region,
· the amount of enquiry generated about
investment,
· the effectiveness of our external
marketing effort to the visitor market and
The activity is stimulated by the distribution of various
marketing collateral, web based promotions, and direct contact by officers
within the unit as a result of proactive effort. Accordingly the report
also reflects the effectiveness of this marketing effort.
The report also details the contact made by each officer
in the ED unit. This report excludes broadcast email contacts made by the ED
Coordinator who will be in contact with sometimes 100’s of regional
stakeholders in any given month.
The broadcast contacts contain important regional economic
development information, and correspondence concerning business assistance
initiatives, therefore are considered an important indicator of the depth and
frequency of contact with our local business community.
|
|
Officer’s
Recommendation:
That the Economic and Tourism
Development Report for the month of August 2011 be received and noted.
|
1. Economic Development (Community Engagement)
2. Investment
inquiry
3.
Marketing indicators
Invest Maranoa site visits are primarily driven by our
marketing effort. The more we promote the more visits we experience. The site
was launched in September 2010 and evidence shows that hit rates were the
lowest in January 2011, as a result of our stakeholders wanting to familiarise
themselves with the regional profile. February onward is as a result of
continued promotion of invest Maranoa collateral, or our relative success using
key words for search engine optimisation.
Key activity for the ED unit is to determine how to optimise
our opportunities to exploit this media. Research is being included in
council multi-media strategy which is currently in progress.
Visit Maranoa site visits follow the seasonal cycle of
tourism activity with most visits during the lead up to the season when
travellers are deciding on their destinations and lower activity while
travellers are actually travelling.
4. Visitor
information centres:
The number of visits to VICs is entirely consistent with
seasonal cycles of the tourism industry.
Supporting Documentation:
Nil
Report authorised by:
Tony Klein, Director of Community Services
Paul Bawden, Chief Executive Officer
Maranoa Regional Council
General Meeting - 28 September 2011
Status
Report
|
Meeting: General 28 September 2011
|
Date: 16
September 2011
|
|
Item Number: 16.2
|
File
Number: D11/27195
|
SUBJECT HEADING: Community
Development Report
Classification: Open
Access
Report compiled by: Tanya
Mansfield, Manager Performance and Planning
Month & Year of Report: Performance
Report for August 2011
Name of Department: Community
Services Department
|
Executive Summary:
This monthly report is presented to Council to provide a
statistical summary of the organisation’s performance in delivering community
development services.
|
|
Officer’s
Recommendation:
That Council receive and note the Officer’s report as
presented.
|
This performance report provides information and statistics
on five key areas being library circulation, visitation to art galleries,
Queensland Government Agent services, non-financial community assistance and
community engagement activities.
Supporting Documentation:
|
1View
|
Community Development Performance Data
|
D11/27561
|
Report authorised by:
Tony Klein, Director of Community Services
Paul Bawden, Chief Executive Officer
|
Attachment 1
|
Community Development Performance Data
|
Maranoa
Regional Council
General Meeting - 28 September 2011
Status
Report
|
Meeting: General 28 September 2011
|
Date: 16
September 2011
|
|
Item Number: 16.3
|
File
Number: D11/27197
|
SUBJECT HEADING: Social
Development Report
Classification: Open
Access
Report compiled by: Tanya
Mansfield, Manager Performance and Planning
Month & Year of Report: Performance
Report August 2011
Name of Department: Community
Services Department
|
Executive Summary:
This monthly report is presented to Council to provide a
statistical summary of the organisation’s performance in delivering social
development services.
|
|
Officer’s
Recommendation:
That Council receive and note the Officer’s report as
presented.
|
This performance report provides information on client
assistance contacts in six service areas being Regional Housing, Employability,
Maruma-Li Mari, Community Support Service, Family Support Service and Community
Care.
Supporting Documentation:
|
1View
|
Social Services Performance Information
|
D11/27550
|
Report authorised by:
Tony Klein, Director of Community Services
Paul Bawden, Chief Executive Officer
|
Attachment 1
|
Social Services Performance Information
|
Maranoa
Regional Council
General Meeting - 28 September 2011
Status
Report
|
Meeting: General 28 September 2011
|
Date: 16
September 2011
|
|
Item Number: 17.1
|
File
Number: D11/27194
|
SUBJECT HEADING: Corporate
Governance Report
Classification: Open
Access
Report compiled by: Tanya
Mansfield, Manager Performance and Planning
Month & Year of Report: Performance
Report August 2011
Name of Department: Corporate
Services and Human Resource Management
|
Executive Summary:
This monthly report is presented to Council to provide a
summary of the organisation’s performance in the Corporate Services and Human
Resource Management areas.
|
|
Officer’s
Recommendation:
That Council receive and note the Officer’s report as
presented.
|
Corporate Governance is the set of processes, policies and
laws affecting the way the organisation is administered. Council has statutory
obligations under the Local Government Act 2009 and other State and Federal
Legislation which requires Council to report its performance in regards to
certain matters. Other administrative information has been included in this
report for Council’s information.
Supporting Documentation:
|
1View
|
Corporate Governance Report
|
D11/27777
|
Report authorised by:
Matthew McGoldrick, Director of Corporate Services
Paul Bawden, Chief Executive Officer
|
Attachment 1
|
Corporate Governance Report
|
Maranoa
Regional Council
General Meeting - 28 September 2011
Status
Report
|
Meeting: General 28 September 2011
|
Date: 16
September 2011
|
|
Item Number: 18.1
|
File
Number: D11/27196
|
SUBJECT HEADING: Asset
Management Report
Classification: Open
Access
Report compiled by: Tanya
Mansfield, Manager Performance and Planning
Month & Year of Report: August
2011
Name of Department: Operations
|
Executive Summary:
Asset Management is a systematic process of effectively
maintaining, upgrading and operating assets. Council’s assets include its
road network, water, sewerage infrastructure and parks and gardens. This
monthly report is presented to Council to provide a summary of the
organisation’s performance in the Asset Management area.
|
|
Officer’s
Recommendation:
That Council receive and note the Officer’s report as
presented.
|
The Asset Management Report for the month of August 2011 is
attached for Council’s information. This month’s report only includes water
and sewerage data as other information was not available at the time of
compiling this report.
Supporting Documentation:
|
1View
|
Asset Management Report
|
D11/27763
|
Report authorised by:
Stephen Mow, Acting Director, Operations
Paul Bawden, Chief Executive Officer
|
Attachment 1
|
Asset Management Report
|
Maranoa
Regional Council
General Meeting - 28
September 2011
Status
Report
|
Meeting: General 28 September 2011
|
Date: 16
September 2011
|
|
Item Number: 19.1
|
File
Number: D11/27198
|
SUBJECT HEADING: Planning,
Building and Environment Report
Classification: Open
Access
Report compiled by: Tanya
Mansfield, Manager Performance and Planning
Month & Year of Report: August
2011
Name of Department: Planning
and Environment
|
Executive Summary:
This monthly report is presented to Council to provide a
summary of the organisation’s performance in the Environment, Animal
Management and Rural Services areas.
|
|
Officer’s
Recommendation:
That Council receive and note the Officer’s report as
presented.
|
Council has statutory obligations under the Local Government
Act and other State and Federal legislation which requires Council to report
its performance in regard to certain matters. Other administrative information
has been included in this report for Council’s information.
Supporting Documentation:
|
1View
|
Building, Planning and Environment August 2011
|
d11/27549
|
Report authorised by:
Robert Hayward, Director Planning & Environment
Paul Bawden, Chief Executive Officer
|
Attachment 1
|
Building, Planning and Environment August 2011
|
