Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday, 28 November 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 23 November 2012

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on November 28, 2012 at 9.00am.

 

Julie Reitano

Chief Executive Officer

 


TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  14 November 2012

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      2013 Council Meeting Rotation

Prepared by:      Kelly Rogers, Coordinator- Executive Services

Attachment :       2013 Council Meeting Schedule

 

11          Community Services

 

12          Corporate Services

12.1      Installation of SBS FM

Prepared by:      Tanya Mansfield, Manager - Property, Legal & Enterprise Risk

 

13          Infrastructure

13.1      Naming of Road - FKG

Prepared by:      Kim Edwards, GIS/CAD Officer

Attachment :       Map of road proposed to be named - Diamantina Court

13.2      Request For Waive Of Charge For The Disposal Of Dead Animals

Prepared by:      Paraic Butler, Graduate Engineer

Attachment 1:     Ray White Rural - Cattle Truck Roll-over - 2/9/12 - Request for waiver of dump fees for deceased cattle

Attachment 2:     Debtors Request Form - Ray White Rural

13.3      Interim Specifications for Licensed Grids and Gates

Prepared by:      Peter Weallans, Manager -  Construction & Maintenance

 

14          Commercial Business

 

15          Planning & Environment

15.1      Application for Reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to Rural Residential) (File: 2012/18215)

Prepared by:      Danielle Pearn, Coordinator- Planning

Attachment :       Body of Report

15.2      Building Application Fee Waiver

Prepared by:      Mark  Westbrook, Coordinator - Building Certification

Attachment :       Letter from Micheal Reddan Scetary of the Roma Community Menshed Inc.

 

Status Reports

 

16          Executive Services

 

17          Community Service

17.1      Community and Commercial Services Performance Report

Prepared by:      Larissa Pears, Community Services Administration Assistant

Attachment :       Community & Commercial Services Performance Report

 

18          Corporate Services

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Community Grant Applications

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.2        Tender 12/33 Crushing and Stockpiling of Various Products at Roma Quarry

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

 

Councillor Business

 

22          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 November 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with Deputy Mayor W S Wason and Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Corporate Communications Officer – Jane Frith, and Minutes Officer – Kelly Rogers in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, Director Infrastructure Services – Barry Omundson, Director Corporate Services – Matthew McGoldrick, Director Development & Environment Services – Rob Hayward, Manager Major Projects, Economic Development & Tourism – Ed Sims,  Coordinator Grants - Susan Sands.

 

GUESTS

 

Attending representatives from Roma Menshed.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.07am.

 

The Mayor acknowledged State Emergency Services (SES) Week and commended the organisation’s work in assisting communities during times of disaster.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.360.12

Moved Cr Chambers                                                     Seconded Cr Newman  

 

That the minutes of the General Meeting (0-26.10.12) held on 26 October 2012 be confirmed as amended below:-

 

GM344.12 –

Final item reference in appending table to state-

 

192

Heading – Membership

Table - Row 2

Table - Row 3

 

Council Nominee/s

LDC Nominee/s

 

In addition to the following items:

 

Page Number 

Heading/Paragraph

Amendment

GM.331.12

Petition Names           

‘Johanssen’ rather than ‘Gohanssen’

GM.345.12                               

Change of Legislation for Separate Charges on Rates

Correction of Typographical error – ‘Legistration’

GM.357.12                   

Request for Council Approval for Contractor Appointment – NDRRA Tender No. 13/2 (Injune Area)

Correction of Typographical error – ‘Councill’

CARRIED                                                                                                                      9/0

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                   5.1

File Number: D12/24649

Subject Heading:                          Memorandum of Understanding - Darling Downs South West Queensland Medicare Local

Author and Officer’s Title:                Tony Klein, Director -  Director Community & Commercial         Services

Executive Summary: 

Darling Downs South West Queensland Medicare Local seeks to develop a Memorandum of Understanding with Maranoa Regional Council.

 

Resolution No. GM.361.12

Moved Cr Wason                                                          Seconded Cr Price 

 

That Council endorse the Darling Downs South West Queensland Medicare Local Maranoa Regional Council Memorandum of Understanding as presented, with the inclusion of the following clause in 4.5:

·            DDSWQML will provide Maranoa Regional Council with service directory data and updates in a format that will assist Council to collate and maintain a whole of community service directory.

 

And  authorise the Mayor to sign the document.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Director -  Community & Commercial Services

  

 

Presentations/Petitions and Deputations

 

Representatives of the Roma Menshed were in attendance at the meeting to make presentation to the Mayor and Councillors.

 

Roma catering firms accredited under the “Healthy Catering Guidelines” showcased healthy food options during lunch break.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.


 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/37800

Subject Heading:                          Injune District Tourism Association - Request For Construction Of New Caravan Park

Applicant:                                         Injune District Tourism Association

Author and Officer’s Title:                Ryan Gittins, Coordinator Business Development

Executive Summary: 

The Injune District Tourism Association (IDTA) requested that Council consider the construction of a second caravan park in Injune. Written Correspondence dated July 2012 states a new caravan park could be constructed on vacant land located at Third Avenue Injune, adjacent to the existing caravan park.

 

Consultation with the Department of Environment and Resource Management (DERM) has revealed that the proposed use of the land for a caravan park is inconsistent with the current purpose of  the reserve.

 

Resolution No. GM.362.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council:

 

1.    Note the advice from the Department of Environment & Resource Management that the land on Third Avenue is currently a Reserve for Recreation and consequently its proposed use as a caravan park (the provision of accommodation and amenities) is inconsistent with its approved purpose.

 

  1. Advise that it is not in a position to endorse the IDTA proposal due to the Reserve’s current purpose.

 

  1. Make application to excise a portion of available land on Third Avenue, requesting a change  to the purpose of the Reserve - noting that the proposed park location, being immediately opposite the existing one, would lend itself to being able to be operated individually in the short term but also as a single entity in future.  (It should be noted that Council does not provide any commitment that it will invest in a new caravan park).

 

  1. Continue work at the Injune Rodeo Ground in the interim, providing a suitable short-stay area for caravans and campers.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator Business Development

 

 

 

 

 

 

 

 

Item Number:                                   10.2

File Number: D12/38263

Subject Heading:                          Councillor attendance at upcoming conferenceS, deputations, meetings

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

Councillors must represent the current and future interest of residents.  In meeting that responsibility Council may determine it necessary and of value to attend a range of conferences that will enhance strategy and policy development, and inform the decision making of Council for the benefit of the local government area.  The Mayor and Councillors may also, from time to time, be required to attend other meetings and deputations for which travel outside the region is required.  

 

Discussion:

Due to family commitments, Cr. Price advised that she was no longer in a position to attend the QLD Tourism Awards in Longreach on 15 – 18 November 2012.  This being the case Council determined that the item be removed from the Agenda.  Cr. Price further advised she would contact Lloyd Mills, CEO of Outback Tourism Regional Tourism Organisation (RTO) to arrange a representation to Council in the new year.

 

The Mayor advised Council he was in receipt of an invitation to attend a deputation with

Minister Scott Emmerson (Minister Transport and Main Roads) and Cr. Paul Antonio (Mayor, Toowoomba Regional Council), as well as an invitation to meet with representatives of the Toowoomba & Surat Basin Enterprise (TSBE).  The Mayor requested Council give consideration to endorsement of his attendance.

 

Resolution No. GM.363.12

Moved Cr Wason                                                          Seconded Cr Chambers  

 

That due to Cr. Price being unable to attend the QLD Tourism Awards in Longreach on 15 – 18 November 2012, the item be removed from the agenda, and;

 

That Council endorse the attendance of the Mayor at a Deputation with Minister Scott Emmerson and Cr. Paul Antonio, and a second meeting with representatives of the Toowoomba & Surat Basin Enterprise(TSBE) in Brisbane on 15 & 16  November 2012.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator- Executive Services

 

Community Services

 

Item Number:                                   11.1

File Number: D12/37941

Subject Heading:                          Local Government Grants Program Extended to Include Flood Infrastructure

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

The Department of Local Government has invited further applications under the Flood Response component of the recent Grants and Subsidy Program.  The criteria have been extended to include structural flood mitigation projects, and Council’s endorsement was sought for an application to be included for components of the proposed Roma Flood Mitigation works.

 

 

 

 

Resolution No. GM.364.12

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council submit the Roma flood mitigation project for funding under the Local Government Grants and Subsidies Program.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants

 

 

Item Number:                                   11.2

File Number: D12/38259

Subject Heading:                          Eligible Projects Identified Under Royalties for Regions Program Proceed to  Business Case stage

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

Maranoa Regional Council has been advised that four applications submitted under the Royalties for Regions funding program have been short-listed.  Council has to submit business cases to the government for a final funding decision.

Projects have been identified under the three funding streams:

Floodplain Security

-     Flood Mitigation Project

Resource Community Building Fund

-     Roma Sewerage Augmentation Project

-     Injune Bore and Water Upgrade

Roads to Resources

-     Wallumbilla North Road

 

Resolution No. GM.365.12

Moved Cr Denton                                                          Seconded Cr Price  

That Council endorse the submission of business cases for the four identified projects for the Royalties for Regions program: Flood Mitigation Project, Roma Sewerage Augmentation Project, Injune Bore and Water Upgrade and Wallumbilla North Road.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants

 

 

Item Number:                                   11.3

File Number: D12/36876

Subject Heading:                          Local Government Grants and Subsidies Program

Location:                                          Mitchell

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

Maranoa Regional Council has submitted a late application for funding under the Local Government Grants and Subsidies Program.  The funding is to enhance the Council building entrance and community space in Cambridge St in Mitchell.   An increased level of subsidy is sought to assist with the cost of the project.

 

 

Resolution No. GM.366.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council endorse the funding application.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants

 

 

Item Number:                                   11.4

File Number: D12/38209

Subject Heading:                          Applications for Regional development australia Funding

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the Regional Development Australia Fund, administered by the Commonwealth Government. The following projects have been identified as eligible, and were submitted to Council for prioritisation.

Projects have been identified under the two funding streams:

Round Three

-     Roma Mid-Street Crossing

-     Equine Hydrotherapy Facility at Bassett Park

Round Four

-     Roma Flood Mitigation

-     Roma Sewerage Project

 

Resolution No. GM.367.12

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council endorse the submission of an Expression of Interest under the Regional Development Australia Fund for Rounds Three and Four as follows:-

 

Round Three                                        Round Four

Roma Mid-Street Crossing                   Roma Flood Mitigation           

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/36678

Subject Heading:                          Sale of Land Wallumbilla

Location:                                          Lot 703 on W4091, 6 May Street Wallumbilla

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

 

Executive Summary: 

At its General Meeting held on 22 August 2012, Council resolved to offer for sale by tender Lot 703 on W4091 located at 6 May Street Wallumbilla.  This land was advertised for sale by tender, however no tenders were received by the closing date of 26 September 2012.  It was recommended that Council place the land for sale with its real estate agents Ray White Roma.

 

Resolution No. GM.368.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council place for sale with Ray White Roma Lot 703 on W4091 located at 6 May Street Wallumbilla with the Chief Executive Officer and Mayor to set the listing price with consideration for the market valuation. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Administration

 

 

Item Number:                                   12.2

File Number: D12/38280

Subject Heading:                          Financial Sustainability Report for the period to 31 October 2012

Author and Officer’s Title:                Alan Marchant, Manager- Finance

Executive Summary: 

The Financial Sustainability Report for the period to 31 October 2012, together with a summary of Council’s actual performance at sub program level against Council’s approved budget, was presented for Council’s consideration.

 

Discussion:

Cr. Chambers enquired on the methodology and timelines  for payment of funds claimed by Council  under the Natural Disaster Relief and Recovery Arrangements (NDRRA).  The Director Corporate Services provided an explanation.

 

Resolution No. GM.369.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

That the progressive Financial Statements for the period to 31 October 2012 as included in the Financial Sustainability Report  be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager- Finance

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/35890

Subject Heading:                          Injune Airport - External Funding Request

Location:                                          Injune

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

The Injune airport has been closed (other than to emergency flights) since February 2012 for safety reasons.  Extensive damage to the infrastructure has been caused by Santos related energy sector flights of larger and heavier aircraft.  Santos has advised of a forward program that would intensify the use of the Injune airport, well above the existing design parameters. Santos has requested from Council a letter explaining the situation and the provision of an estimate for repair and extension.

 

To cater for the expected increase in use, and to repair the existing damage, required works amount to proposed expenditure of $10.4M. 

 

 

 

Discussion:

Council discussed the importance for development of  a strategic plan for regional airports to assure viability of future arrangements.

 

Resolution No. GM.370.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

1.   Endorse the letter to Santos for Injune Airport funding;

2.   Through the Mayor and Chief Executive Officer, include the matter of Injune Airport funding in the CSG Steering Group’s first meeting for consideration with other energy sector funding opportunities.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services

 

 

Item Number:                                   13.2

File Number: D12/38159

Subject Heading:                          Pickanjinnie North Road Affected by Santos GLNG Traffic

Location:                                          Pickanjinnie North Road

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

It is a requirement of the Queensland State Government Co-ordinator General’s Department that Energy Sector proponents, in the coal seam gas industry, have a Road Impact Assessment (RIA) of the relevant transport routes within Council’s road network, that are being used for their commercial operations.

 

The Road Impact Assessment is a living document.  As the Energy Sector expand, so will their requirements to use different haul routes within the region and as a consequence the need to amend the RIA accordingly.

 

Roads included within the RIA will form part of the Infrastructure Agreement.  The Energy Sector are responsible for capital upgrade treatments and the maintenance of the roads identified in the RIA.

 

Discussion:

Council discussed the importance of urgently signing off Infrastructure Agreements with Energy Sector Companies to address maintenance of  regional roads identified to be impacted by high/and or heavy traffic loads as a result of Energy Sector activities in the region. Council determined that the matter again be discussed at a later point during the meeting.

 

Resolution No. GM.371.12

Moved Cr Denton                                                          Seconded Cr Price  

That Council note the contents of the report for future reference.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

 

 

 

 

 

Item Number:                                   13.3

File Number: D12/38381

Subject Heading:                          Infrastructure Depot Upgrade

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Accommodation issues at the Infrastructure Depot  (Cartwright St) and the Main office (Cnr Bungil & Quintin Sts) have necessitated the need to have both short and longer term physical structural changes.

 

Resolution No. GM.372.12

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

1.   Approve the reallocation of funding (from the Depot Upgrade budget) to set up temporary office space at Council’s Infrastructure Depot while the longer term space issues are resolved;

2.   Endorse the ten (10) point process detailed in the officer report.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services

  

PRESENTATION

 

Representatives of the Roma Menshed presented Councillors with a gift of carved wooden pens made by members of the local group.  The Mayor thanked attendees and commended the group on the opportunities made available to the Roma community through the activities initiated by the group.

 

Subject Heading:          suspension of standing orders

Council adjourned for morning tea at 10.40am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.59pm.

 

Late Items

 

Item Number:                                   L.1

File Number: D12/38822

Subject Heading:                          Roma Flood Study & Mitigation Project – Preliminary Dam and Choke Analysis

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

A number of concerns were expressed during the recent community consultation in terms of the proposed mitigation measures recommended by Consultants Engeny.  More specifically, a number of our community believed that the proposed levee would not work and is not needed if a dam were to be constructed upstream of Roma.

 

Advice from Engeny was that a cost benefit analysis of a dam as a possible mitigation measure had been considered, however further investigation of this possible flood mitigation measure has been undertaken by renowned dam specialist GHD. 

Working with Engeny in terms of modelling various flood events as they relate to the construction of a dam at several sites, GHD has provided preliminary advice, pending a final report yet to hand.  The preliminary advice indicates the least cost of a dam to be $48M with the higher order costs of $187M.  This is compared to the costs of the possible levee in its current proposed alignment as recommended by Engeny of $9M.

 

Furthermore, even with the lowest cost dam option it is predicted that only 45% of the flow into Roma, based upon the February 2012 flood event, would be contained.

 

Resolution No. GM.373.12

Moved Cr Chambers                                                     Seconded Cr Wason  

That Council:

1.         Approve in principle the construction of a levee pending funding and further report to Council on the detailed alignment;

2.         Continue community consultation on the project.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Director - Infrastructure Services

 

 

Item Number:                                   L.2

File Number: D12/38810

Subject Heading:                          Community Consultation Report

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Engeny, a consultancy specialising in water management produced Stage 1 and Stage 2 Roma Flood Study & Mitigation reports which after extensive flood event modelling recommended a range of flood mitigation measures for Roma. 

 

A comprehensive community consultation program was then undertaken discussing mitigation measures and collating responses from individual members of the Roma community, businesses and stakeholders within the Maranoa Region.  The consultation process commenced mid-July and officially ran until early September 2012, although in effect consultation continued long after this date. 

 

Over 940 engagement opportunities were utilised by community members, businesses and stakeholders through a variety of engagement activities to share their views, experiences, concerns, and suggestions on the floods in Roma and the flood mitigation strategies being considered by Council.

 

A range of short and longer term outcomes were canvassed within the body of the Community Consultation Report, as areas the community felt needed addressing by Council, a number of which are currently in progress.

 

Property owners surveyed regarding support for the proposed strategies saw 46% expressing their support for the proposed strategies, as opposed to 31% of those surveyed who were not supportive. Twenty-three percent (23%) of those surveyed reported that they were either neutral or unsure about whether they supported the proposed strategies or not.

 

Resolution No. GM.374.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

 

That Council:-

 

  1. Receive and note the officer’s report as presented;

 

  1. Commence clearing of vegetation, in consultation with relevant authorities, including consideration of the use of fire as a clearing method,  along the banks of the following river systems:-

 

    • Bungil Creek, Roma - (north) from the Pony club site to 100m down stream of the railway bridge (south);

 

    • Maranoa River, Mitchell-  1km up and down stream from the bridge.

 

  1. Endorse the preparation and issue of a Frequently Asked Questions (FAQ) document including placement on Council’s website for community access.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services

 

Item Number:                                   L.3

File Number: D12/38839

Subject Heading:                          Draft Community Engagement Framework

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

 

The Draft Community Engagement Policy Framework is a work in progress, that aims to increase opportunities for Councillors to:

    Have dialogue with residents who Councillors may not ordinarily come in contact with;

    Be available and visible in various towns and communities;

    Seek broader input and information for the determination of Council’s priorities;

    Gain greater knowledge of Council and Community assets;

    Gain a broader understanding of local issues;  

    Achieve a greater balance of perspectives – ensuring that decision making is not weighted towards a vocal minority at the detriment of a silent majority;

    Communicate the background to Council’s decisions.

 

The document that was presented is the culmination of a number of workshops with the Mayor and Councillors, facilitated by the Chief Executive Officer.    Although still in its early stages, presenting the document now will enable Councillors to get started on its implementation.   The first day planned (for the new ‘Out and About’ initiative) is the 20 November 2012.

 

Discussion:

Council requested that the Draft Community Engagement Framework be distributed to local community groups across the region.

 

Resolution No. GM.375.12

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council:

 

1.   Adopt the Community Engagement Framework, recognising that it is a work in progress.    Further that Council continue to workshop future engagement opportunities.

 

2.   Launch the ‘Out & About’ initiative commencing on 20 November – both at the Saleyards and Woolworths, with advertising to commence as soon as possible.

 

  1. Relaunch the MRC Audit Committee – commencing with confirmation of previous community representatives’ continued interest in participation.

 

4.    Distribute the Draft Community Engagement Framework to local community groups across the region.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (c)      the local government budget;

 

Resolution No. GM.376.12

Moved Cr Denton                                                          Seconded Cr Newman

 

That Council close the meeting to the public at 11.29am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Denton declared a potential perceived ‘Conflict of Interest’ in Item 22.5 “Regional Arts Development Fund Applications from Round 2, 2012/13 Financial Year,” due to her being a member of the Injune District Tourism Association.  The association had put forward an application under the fund.  Council determined that Cr. Denton could remain in the Chamber for discussion on the item. 

 

Councillor O’Neil declared a ‘Conflict of Interest’ in the following items:-

Item 23.7 “Roma Saleyards Development," due to a family member owning local Real-estate Agency, L J Hooker, and the likelihood that the agency may seek participation in potential future development proposals;

Item 23.8 “Material Change of Use - Undefined Use (250 Unit Accommodation Village)” due to a family member owning local Real-estate Agency, L J Hooker who are the current Agents for the sale of Derrick Drive, Roma (Lot 13 on S)P226952);

Cr. O’Neil declared a ‘Pecuniary Interest’ in Item LC.1 “Radio Communications” due to him being a casual employee of Macquarie Radio Networks 4ZR, the subject of discussion for this item.

As items 23.7, 23.8 and LC.1 were discussed in succession, Cr. O’Neil left the Chamber at 12.02pm, taking no further part in discussions on all three items.

At cessation of discussion on all of the abovementioned items Cr. O’Neil entered the Chamber at 12.24pm.

 

The Mayor left the Chamber at 12.11pm.

The Mayor entered the Chamber at 12.15pm.

 

Subject Heading:          suspension of standing orders

Council adjourned for lunch at 12.22pm.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 1.32pm.

 

Cr. Flynn declared a potential ‘Conflict of Interest’ in Item LC.5 “Roma Airport – Outstanding Issues” due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chambers at 1.26pm taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item Cr. Flynn entered the Chamber at 1.43pm.

 

Cr. O’Neil left the Chambers at 1.47pm.

Cr. O’Neil entered the Chambers at 1.55pm.

 

The Mayor left the Chambers at 1.48pm.

The Mayor entered the Chambers at 1.51pm.

 

Cr. O’Neil left the Chambers at 2.45pm.

Cr. O’Neil entered the Chambers at 2.47pm.

 

The Mayor left the Chambers at 2.56pm.

The Mayor entered the Chambers at 3.00pm.

 

Cr. Schefe left the Chambers at 3.06pm.

Cr. Schefe entered the Chambers at 3.13pm.

 

 

Resolution No. GM.377.12

Moved Cr Denton                                                          Seconded Cr Price

 

That Council open the meeting to the public at 3.38pm.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:          suspension of standing orders

Council adjourned for a brief recess at 3.38pm.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting 3.43pm.

 

 

Item Number:                                   23.1

File Number: D12/34284

Subject Heading:                          Supplementary Report: Roma Flood Study and Mitigation Project - Impact of Flood Mitigation on over Floor Flood Inundation

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Following the receipt of final survey data, Council’s consultants, Engeny, undertook additional hydraulic and hydrological modelling to ascertain more accurately over the floor flooding of buildings in Roma, based on the February 2012 flood event. The analysis and findings takes into consideration a range of aspects including the affects of flooding with or without a levee.

 

Resolution No. GM.378.12

Moved Cr Price                                                             Seconded Cr Flynn  

That given the alignment of the proposed levee may change, the matter lay on the table pending further investigations for presentation at a future meeting of Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services

 

 

Item Number:                                   23.2

File Number: D12/34343

Subject Heading:                          Delivery of Council's Road Maintenance, Construction and Flood Delivery Programs

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

This report outlined the NDRRA process in terms of delivering road construction projects and provides an update to Council on a review of NDRRA procurement and contractual matters.  Furthermore, the report provides an overview of road construction finish parameters and addresses the betterment or ‘enhancement’ aspect.   It also addresses concerns raised as they relate to the engagement of smaller civil contractors, not on Council’s Approved Contractor list.

 

Resolution No. GM.379.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council receive and note the information as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services

 

 

Item Number:                                   23.3

File Number: D12/36580

Subject Heading:                          Mungallala Memorial Hall Management

Location:                                          Redford Street, Mungallala

Applicant:                                         Mungallala Progress Association

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise          Risk

Executive Summary: 

The Mungallala Progress Association had submitted a proposal to Council offering to manage the daily operations of the Mungallala Hall.  Council was requested to consider the proposal.

 

Resolution No. GM.380.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

Council enter a formal agreement with the Mungallala Progress Association for a three year period with the organisation to manage the Mungallala Hall including bookings, issuing of keys, cleaning and some improvements to the grounds with the association to have free use of the hall and retain all income from bookings, and Council to remain responsible for payment of utilities, maintenance of the hall and grounds.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Administration

 

Item Number:                                   23.4

File Number: D12/37656

Subject Heading:                          Request for garbage service charge to be removed from rates notice

Location:                                          Roma

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant requesting the garbage service charge be removed from the rates notice for her property in Roma.

 

Resolution No. GM.381.12

Moved Cr O'Neil                                                            Seconded Cr Denton  

That given the circumstances and the evidence provided, Council provide a remission of the garbage service for the identified property, for as long as the current owner and living arrangements are in place.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Cr. Denton declared a potential perceived ‘Conflict of Interest’ in the following item due to her being a member of the Injune District Tourism Association.  The association had put forward an application under the fund and she left the Chamber at 3.47pm. 

 

Item Number:                                   23.5

File Number: D12/37860

Subject Heading:                          Regional Arts Development Fund Applications from Round 2,  2012/13 Financial Year

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee had assessed funding applications for arts and cultural projects and activities submitted under the 2012/13 financial year funding Round 2, ending 12 October 2012.

 

Resolution No. GM.382.12

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations to approve the following applications:-

 

Organisation

Project

Approved Funds

Injune District Tourism Association

Two-day photography workshop

$3,392

Isolated Children’s and Parents Association (ICPA) – Mitchell Tomoo Branch

Inclusion of a theatre component to the annual Mitchell Swim, Arts & Gym Camp for isolated children

$3,061

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Grants

 

 

At cessation of discussion and debate on the abovementioned item Cr. Denton entered the Chamber at 3.49pm.

 

Item Number:                                   23.6

File Number: D12/35808

Subject Heading:                          Roma Multi Purpose Sporting Precinct

Author and Officer’s Title:                Fiona Vincent, (Acting) Manager- Community    Development

Executive Summary: 

Over some time Council has been considering aggregating sporting fields in Roma.  Due to the recent change of State Government, much of the work undertaken with the previous government to enter into a land swap arrangement to facilitate the project has become redundant.

 

At a workshop in August 2012, Councillors and Senior Council staff reviewed the land swap deal and preliminary planning for sporting club rationalisation at Bungil Street Ovals. This included overall site design, incorporating field layout and clubhouse planning and costing.  Consideration was also given to alternative flood free sites within Roma, such as Bassett Park.

 

An outcome of the workshop was that the Mayor was to have discussions with the relevant Minister(s) to determine a suitable way forward in relation to the previous land swap arrangements.  The Mayor subsequently advised the Director Community Services that the most appropriate action to progress the matter was for officers to recommence discussions with relevant departmental personnel.

 

Resolution No. GM.383.12

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council endorse the draft correspondence to be sent and for negotiations to recommence with relevant current State Government Ministers and/or their representatives.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Manager- Community Development

 

Councillor O’Neil declared a ‘Conflict of Interest’ in the following two items:-

Item 23.7 “Roma Saleyards Development," due to a family member owning local Real-estate Agency, L J Hooker, and the likelihood that the agency may seek participation in potential future development proposals;

Item 23.8 “Material Change of Use - Undefined Use (250 Unit Accommodation Village)” due to a family member owning local Real-estate Agency, L J Hooker who are the current Agents for the sale of Derrick Drive, Roma (Lot 13 on S)P226952);

Cr. O’Neil declared a ‘Pecuniary Interest’ in a third item,  Item LC.1 “Radio Communications” due to him being a casual employee of Macquarie Radio Networks 4ZR, the subject of discussion for this item; and, left the Chamber at 3.48pm.

 

 

 

 

 

COUNCILLOR REPORT

Item Number:                                   23.7

File Number: D12/37983

Subject Heading:                          Roma Saleyards Development Opportunities

Location:                                          Roma

Author and Councillor’s Title:           Cr. Scott Wason

Councillor’s Summary:

The Roma Saleyards is Australia’s largest cattle selling centre.  Like any business, continual improvement strategies need to be developed to ensure its longevity and ongoing profitably.  Various opportunities could be investigated to achieve these desired outcomes while addressing the changing needs of the users at the Roma Saleyards.

 

Resolution No. GM.384.12

Moved Cr Wason                                                          Seconded Cr Price  

That Council endorse further investigation into the development of the Roma Saleyards site and an appropriate officer’s report be developed before any commitment is made to progress any development opportunities at the site.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director Community & Commercial Services

 

 

Item Number:                                   23.8

File Number: D12/36656

Subject Heading:                          Material Change of Use - Undefined Use (250 Unit Accommodation Village)

Location:                                          Derrick Drive, Roma Qld 4455 (Lot 13 on SP226952)

Applicant:                                         Warrego Equities

Author and Officer’s Title:                Danielle Pearn, Coordinator- Planning

Executive Summary:  This application sought to carry out a Material Change of Use – Undefined Use (250 Unit Accommodation Village) on land at Derrick Drive, Roma Qld 4455, described as Lot 13 on SP226952.

 

The proposed development is inconsistent with the provisions of the Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes (DEOs) and Industrial Zone Code.

 

Resolution No. GM.385.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That the application for a Material Change of Use – Undefined Use (250 Unit Accommodation Village) on land at Derrick Drive, Roma QLD 4455 and described as Lot 13 on SP226952, be refused due to the application being  inconsistent with provisions of the Roma Town Planning Scheme 2006, including the Desired Environmental Outcomes (DEOs) and Industrial Zone Code.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator- Planning

 

 

LATE CONFIDENTIAL ITEMS

 

Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in the following item, due to his voluntary broadcast activities undertaken at Macquarie Radio Networks 4ZR and left the Chamber at

3.54pm.

 

 

 

Item Number:                                   LC.1

File Number: D12/38212

Subject Heading:                          Radio Communications

Author and Officer’s Title:                Jane Frith, Corporate Communications Officer

Executive Summary: 

Radio has previously been used as a communication tool by Council to share Council information and news with residents.  With a permanent contract no longer in place, Council has requested a review of the different options available with regard to radio communications.

 

Resolution No. GM.386.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council accept the new proposal put forward by Macquarie Radio Network’s 4ZR, commencing Friday, 7 December until 30 June 2013, and;

 

Council consider Hot FM as a communication tool to reach younger residents as part of the 2013/14 budget deliberations.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Corporate Communications Officer

 

At cessation on discussion and debate on items 23.7, 23.8 and LC.1 Cr. O’Neil entered the Chamber at 3.56pm.

 

At cessation on discussion and debate on item LC.1 Cr. Flynn entered the Chamber at 3.56pm.

 

Item Number:                                   LC.2

File Number: D12/38842

Subject Heading:                          Update on Organisational Reforms & Associated Budget Amendments

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report provided an overview and update on:

   Organisational Structure Changes (Implementation)

   Conduct & Integrity Reviews

   Project Management

   Customer Service Facilitation

   Development of Work Programs (Template)

   Implementation of Human Resources Plan

   Authority (Civica) Improvement Plan

 

Resolution No. GM.387.12

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council:

 

  1. Note the information as presented;

 

  1. Approve the proposed budget amendments (Schedule Tabled) to enable the remaining appointments to be made, and the commencement of the IT projects outlined in this and a previous  report to Council (Resolution No. GM.388.12)

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.3

File Number: D12/38844

Subject Heading:                          Correspondence from Residents - Marra Marra Road

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Council’s consideration was sought for a range of issues including:

      • The grids on Marra Marra Road
      • Signage
      • Financial Implications
      • Legal Implications
      • Risk

 

Resolution No. GM.389.12

Moved Cr Price                                                             Seconded Cr Chambers 

 

That Council:

1.     Advise Mrs Muriel Markey and Mr Ron Markey (in relation to the first grid on Marra Marra Road - located approximately 300m from the PEI Road / Marra Marra Road intersection) that, after a reasonable notice period (determined by the Chief Executive Officer), Council will:

    • remove the grid installed by the former Bendemere Shire Council, as it is:

-       non-compliant with specifications currently in use by Maranoa Regional Council’s Infrastructure Services Directorate;

-       incapable of complying with these specifications;  and

-       not the subject of an approval granted by Council as required under Local Law No. 1 (Administration) 2011;

    • if necessary restore the road to a safe and trafficable condition.

2.     During the notice period, provide Mrs Muriel Markey and Mr Ron Markey the opportunity to:

o  apply to Council for the grant of an approval to install a grid; and

o  subject to the grant of an approval, install a grid on Marra Marra Road in accordance with the conditions of the approval, and at the landholder’s (Mrs & Mr Markey’s) cost.

 

 

 

 

 

Further that Council:

 

1.     Advise Mr & Mrs Shane Elliott (in relation to the second grid on Marra Marra Road - at the common boundary between RP 328 FTY 1860 and RP 65 BWR 518) that it is:-

-       non-compliant with specifications currently in use by Maranoa Regional Council’s Infrastructure Services Directorate; and

-       not the subject of an approval granted by Council as required under Local Law No. 1 (Administration) 2011;

 

2.     Provide a reasonable notice period (determined by the Chief Executive Officer), for Mr & Mrs Elliott to:-

 

o    apply to Council for the grant of an approval to upgrade or replace the grid  to ensure compliance with specifications currently in use by Maranoa Regional Council’s Infrastructure Services Directorate; and

 

o    subject to the grant of the approval, upgrade or replace the grid in accordance with the conditions of the approval at the landholder’s (Mr & Mrs Elliott’s) cost;   

     

       or

 

o    remove the second grid from Marra Marra Road and restore the road in the vicinity of the second grid to a safe and trafficable condition at the landholder’s (Mr & Mrs Elliott’s) cost.

 

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   LC.4

File Number: D12/38824

Subject Heading:                          Engagement of Consultant Roma Flood Study & Mitigation Project

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Council engaged Engeny Water Management and GHD to prepare studies in relation to the flood and flood mitigation strategy for Roma.  The reports recommended the construction of a flood levee as providing the best ‘value for money’ in terms of funding constraints and flood mitigation effectiveness.   However, at that stage, no decision had been made by Council.

 

Looking ahead, Council, on advice from its third party advisers, determined that the most suitable procurement approach would be to engage a contractor to design and construct the flood mitigation project, pursuant to a two stage procurement process (an expression of interest process followed by a tender process).    Given the time involved in the process, this was commenced so as to ensure as much preparation was completed, should the project progress.

 

Council does not have the expertise or resources to prepare a project brief (PPR), review a flood levee (or other flood mitigation alternative) design, superintend or perform other related work in relation to the design and construction of a flood levee (or other flood mitigation alternative).  Accordingly, Council released a tender for the provision of those services.

 

Resolution No. GM.390.12

Moved Cr Schefe                                                          Seconded Cr Newman  

 

That Council:

 

1.   Approve the recommendation of GHD as the preferred tenderer for the PPR;

 

2.   Does not make a decision on the Superintendency at this time;

 

3.   Authorise the Chief Executive Officer to enter into negotiations with GHD for the PPR;

 

4.   Authorise the Chief Executive Officer to enter into a contract with GHD for the PPR on suitable contract terms; and

 

5.   Resolve, pursuant to section 177(3) of the Local Government (Finance, Plans and Reporting) Regulation 2010, that it would be in the public interest to invite expressions of interest for the purposes of short-listing before inviting written tenders for the design and construction of the flood mitigation project.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director - Infrastructure Services

 

Cr. Flynn declared a potential ‘Conflict of Interest’ in the following Item due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 4.01pm taking no further part in discussion or debate on the item.

 

Item Number:                                   LC.5

File Number: D12/38581

Subject Heading:                          Roma Airport - Outstanding Issues

Location:                                          Roma Airport

Author and Officer’s Title:                Jodie Young, Support Officer - Airports Administration/Infrastructure

Executive Summary: 

This report sought to address matters arising from the Council workshop on Airports, held Wednesday 7 November.  Issues addressed include fees and charges, status of the regulated route between Roma and Brisbane, Kiosk and cleaning tender status, terminal design, pavement concession process and the need to complete an airport master plan.  

 

Resolution No. GM.391.12

Moved Cr O'Neil                                                            Seconded Cr Wason  

 

 

That Council:

    Advocate that it be included in the discussion process for any future flight routes and or arrangements;

 

    Approve the following charges:

o    Hire car depot is charged at $3/bay 

o    A car park lost ticketed charge of $70 – equivalent of 1 week

o    Administration fee for car park swipe cards charged at $5/card/month

 

    Delegates authority to the CEO for pavement concession;

 

    Approve $130,000 to complete a Roma airport master plan – with the funding to be made available from increased revenue being earned at the Airport – and the budget be amended accordingly.  

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Support Officer - Airports Administration/Infrastructure

 

At cessation of discussion and debate on the abovementioned item Cr. Flynn entered the Chamber at 4.02pm.

 

Item Number:                                   LC.6

File Number: D12/38269

Subject Heading:                          Engagement of a Principle Engineering Consultant to provide Engineering Services to Council in the delivery of Energy Sector funded Capital and Maintenance Works Programmes

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

Council is undertaking the project management of substantial capital upgrade works on its road network on behalf of GLNG Santos and APLNG Origin.

 

The upgrade works are a number of those projects identified in the APLNG and GLNG Road Impact Assessments (RIA).  Namely Yuleba-Taroom Road, Horse Creek Road, Reedy Creek Road and Injune-Taroom Road.  The estimated cost of these works is in the order of $50 million.  Council currently does not have the required number of its own technical staff to project manage the works.  Accordingly it is necessary to engage additional Engineering capacity externally.

 

Resolution No. GM.392.12

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council appoint Aurecon Australia Pty Ltd. under Local Buy Contract BVS220 to provide Engineering Services associated with the delivery of Council’s Energy Sector funded Capital and Maintenance Works Programmes.

 

The procurement of the services of Aurecon Australia Pty Ltd. satisfies Council’s current Purchasing Policy as a LGA Arrangement under the Local Government Act 2009 and the Local Government (Finance, Plans and Reporting) Regulations 2010.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

Item Number:                                   LC.7

File Number: D12/39058

Subject Heading:                          APLNG Origin Reedy Creek Gas Facility - Upgrade Works FOR Council Roads

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

Australian Pacific Liquefied Natural Gas (APLNG) is constructing a gas facility at Reedy Creek Road. 

 

 

The traffic generated by this facility has been assessed as potentially having an adverse impact on Council roads.  The company is required to mitigate against this impact and fund upgrade works on the associated roads. 

 

Resolution No. GM.393.12

Moved Cr Price                                                             Seconded Cr Flynn  

That, Council authorise the undertaking of package works, for Packages 3b, 2 and 5 for upgrade works of Yuleba-Taroom Road and Horse Creek Road, in accordance with Procurement Policy and procedure.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

 

Item Number:                                   LC.08

File Number: D12/34006

Subject Heading:                          Tender 12/33 - Crushing and Stockpiling of Various Quarry Products at Roma Quarry

Location:                                          Roma Quarry

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Tenders were received for the provision of Crushing and Stockpiling Various Quarry Products at Roma Quarry.  The tendered work involves three separable portions being the crushing and stockpiling of aggregate, road base and sub base materials. Pricing was required by each tenderer for each separable portion.  Each tendered separable portion was then assessed by a panel with the weighted scoring for a range of set parameters.

 

Resolution No. GM.394.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council under clause 11.3 (c) of the Conditions of Tender, shortlist the top two tenderers in Glendun Group and SEE Civil Pty Ltd and request that those tenderers provide revised pricing based on the change of specifications, with a report to Council at its next meeting recommending the preferred contractor.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director - Infrastructure Services

 

The Mayor left the Chambers at 4.07pm and did not return for the remainder of the meeting.

 

The Deputy Mayor assumed the Chair at 4.07pm

 


LATE ITEMS CONTINUED

 

Item Number:                                   L.4

File Number: N/A

Subject Heading:                          road impact assessment – energy sector

Location:                                          Maranoa Region

 

Executive Summary: 

Council discussed earlier during the meeting the importance of urgently signing off Infrastructure Agreements with Energy Sector Companies to address maintenance of  regional roads identified to be impacted by high/and or heavy traffic loads as a result of Energy Sector activities in the region. Council re-commenced discussion on the matter.

 

Resolution No. GM.395.12

Moved Cr Price                                                             Seconded Cr Chambers

 

That Council urgently progress the signing of Infrastructure Agreements with Energy companies’ through escalation to the CSG Steering Group, and;

 

That the Mayor advocate to the Coordinator General Council’s position on this matter.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Chief Executive Officer

 

 

 

Item Number:                                   L.5

File Number: N/A

Subject Heading:                          Roma Multi Purpose Sporting Precinct

Author and Officer’s Title:                Fiona Vincent, (Acting) Manager- Community    Development

Executive Summary: 

Following earlier discussions on the Roma Multi Purpose Sporting Precinct, Council further discussed the endorsement and development of a Master Plan for Bassett Park.

 

Resolution No. GM.396.12

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council endorse the development of a Master Plan for Bassett Park to include the possible aggregation of sporting fields and facilities in Roma.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director Community & Commercial Services

 

 

 

 

 

 

 

Item Number:                                   L.6

File Number: N/A

Subject Heading:                          councillor representation - Santos water working group

Location:                                          Maranoa Region

 

Executive Summary: 

Council representation of Community Committees is closely aligned to Councillor Portfolios.  Individual Councillors participate in external/community committees where invited, and as nominated by Council.     These are reflected in the Community Engagement Framework.

 

Resolution No. GM.397.12

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Cr. Schefe be Council’s nominated delegate on the Santos Water Working Group and the Community Engagement Framework be updated accordingly.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Chief Executive Officer

 

 

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 4.15pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 November 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor & Deputy Mayor.                                                                          Date.

 

 

    


Officer Report

Meeting: General  28 November 2012

Date: 23 November 2012

Item Number: 10.1

File Number: D12/41253

 

Subject Heading:                     2013 Council Meeting Rotation

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Executive Services

 

Executive Summary: 

This report has been prepared to give Council an opportunity to review current meeting rotation arrangements and to set meeting dates for the 2013 calendar year.

 

 

Officer’s Recommendation: 

That Council approves the following actions:-

 

a)   The General (Ordinary) Meetings continue to be held on the second and fourth Wednesday of the month, commencing at 9.00am;

 

b)   The first General Meeting be held on 23 January 2013;

 

c)   The General Meetings continue to be held at Council’s Roma Administration Centre;

 

d)   Council Workshops continue to be held on an ‘as needs’ basis and generally on a –

·    Tuesday in the instance of a workshop being required on a week that coincides with the General Meeting schedule;

·    Wednesday in the instance of a workshop being required on a week that does not coincide with the General Meeting Schedule;

 

e)   The Chief Executive Officer advertises and circulates the agreed meeting schedule to the public, Councillors and staff.

 

Body of Report:

Council at its Post Election Meeting on 16 May 2012 approved the recommended meeting rotation for the holding of General (Ordinary) meetings.  This rotation meets the statutory requirement under Section (53) of the Local Government (Operations) Regulation 2010, which prescribes that a local government must meet at least once in the month for a region. 

The current frequency also provides Council an opportunity to consider matters in a timely manner and is a frequency that has been communicated extensively and therefore known by the business, key external parties and the general community.

 

It is also recommended that the  current workshop rotation continue unchanged on an ‘as needs’ basis to allow Councillors an opportunity to discuss key items, receive internal and external briefings and identify priorities or items requiring further investigation.

Consultation (internal/external):

Chief Executive Officer

Risk Assessment (Legal, Financial, Political etc.):

Setting of meeting dates, times and communicating same meets statutory requirements.

Policy Implications:

Nil

Financial Resource Implications:

Associated advertising costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

1View

2013 Council Meeting Schedule

D12/41271

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

2013 Council Meeting Schedule

 

 

Month

No-Date

Meeting Type

Venue

Time

January

GM01-23.01.13

Wednesday

General

Council Chambers

Roma Office

9am

 

February

GM02-13.02.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM03-27.02.13

Wednesday

General

Council Chambers

Roma Office

9am

 

March

GM04-13.03.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM05-27.03.13

Wednesday

General

Council Chambers

Roma Office

9am

 

April

GM06-10.04.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM07-24.04.13

Wednesday

General

Council Chambers

Roma Office

9am

 

May

GM08-08.05.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM09-22.05.13

Wednesday

General

Council Chambers

Roma Office

9am

 

June

GM10-12.06.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM11-26.06.13

Wednesday

General

Council Chambers

Roma Office

9am

 

July

GM12-10.07.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM13-24.07.13

Wednesday

General

Council Chambers

Roma Office

9am

 

August

GM14-14.08.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM15-28.08.13

Wednesday

General

Council Chambers

Roma Office

9am

 

September

GM16-11.09.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM17-25.09.13

Wednesday

General

Council Chambers

Roma Office

9am

 

October

GM18-09.10.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM19-23.10.13

Wednesday

General

Council Chambers

Roma Office

9am

 

November

GM20-13.11.13

Wednesday

General

Council Chambers

Roma Office

9am

 

GM21-27.11.13

Wednesday

General

Council Chambers

Roma Office

9am

 

December

GM22-11.12.13

Wednesday

General

Council Chambers

Roma Office

9am

 

 

 


Maranoa Regional Council

    

General Meeting -  28 November 2012

Officer Report

Meeting: General  28 November 2012

Date: 2 November 2012

Item Number: 12.1

File Number: D12/37870

 

Subject Heading:                     Installation of SBS FM

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Mitchell and Surat

Author & Officer’s Title:                 Tanya Mansfield, Manager - Property, Legal & Enterprise Risk

 

Executive Summary: 

Council has been invited to consider installing SBS FM Radio coverage in Surat and Mitchell.  Council may be eligible for a 100% subsidy on costs to install the necessary broadcast equipment.

 

 

Officer’s Recommendation: 

Council not pursue the installation of SBS FM Radio coverage in Surat and Mitchell at this time.

 

 

Body of Report:

Council has been invited to consider installing SBS FM Radio coverage in the townships of Mitchell and Surat which do not have access to SBS FM Radio Services.  Injune currently has access to SBS FM on 102.7 FM.

 

The SBS Corporation offers a 100% subsidy for communities to install the necessary broadcast equipment at a local retransmission site or Council owned water tower.  SBS may subsidise these installations up to $25,000 each.

 

The basis of the SBS self-help subsidy arrangement is that SBS will meet up to 100% of the establishment costs of an SBS self-help service up to a limit of $25,000 inclusive of GST.  The establishment cost of an SBS self-help service can include items such as transmitters, aerials, satellite antennas (dishes) and receivers, huts, towers, cabling, spare parts, mains power connection fees, consultants’ fees and installation costs.

 

The subsidy is not available for recurring costs including the cost of ABA licences, site sharing fees, servicing, maintenance or operating costs, electricity consumption, costs or salaries of people involved in maintaining a self-help service and changes to technology.

 

A quote to install SBS FM in Surat and Mitchell has been secured from N-Com Pty Ltd.  The cost to install equipment in the communities is $24,988 per site, being a total of $49,976.

 

N-Com have indicated that they will maintain the equipment, however Council will be responsible for the cost of maintenance. 

Consultation (internal/external):

N-Com Pty Ltd

Matthew McGoldrick, Director Corporate Services

Risk Assessment (Legal, Financial, Political etc.):

This proposal will have long term financial implications for Council, as Council will be responsible for the maintenance of the equipment, electricity costs and ABA licencing.  When the equipment reaches the end of its asset life, Council may be required to replace the system.

Policy Implications:

Council has in the past been a self-help transmission site for television services.

Financial Resource Implications:

While 100% of the initial installation may be covered by the SBS Self-Help Subsidy, Council will be responsible for the long term maintenance costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

Nil

Report authorised by:

Matthew McGoldrick, Director- Corporate Services  


Maranoa Regional Council

    

General Meeting -  28 November 2012

Officer Report

Meeting: General  28 November 2012

Date: 21 November 2012

Item Number: 13.1

File Number: D12/40932

 

Subject Heading:                     Naming of Road - FKG

Classification:                                  Open Access  

Name of Applicant:                         FK Gardner & Sons Pty Ltd

Location:                                           Roma

Author & Officer’s Title:                 Kim Edwards, GIS/CAD Officer

 

Executive Summary: 

A name is sought for the unnamed road located in the FK Gardiner & Sons development off the Carnarvon Highway, Roma, also described as

Lot 6 on RP227971.

 

 

Officer’s Recommendation: 

That Council name the road which is outlined in the attached map, “Diamantina Court”.

 

 

Body of Report:

Council has received a request from FK Gardiner & Sons (FKG) for road naming approval for the new road created as part of the development of land at Lot 6 RP227971. The unnamed road is required to be named before addressing numbers can be provided and to support emergency service access.

 

The name proposed by FKG is “Diamantina Court”. This name has been suggested in reference to Lady Diamantina Bowen, who the town of Roma is named after. The suggested name complies with Council’s Road Naming Policy.

 

Consultation (internal/external):

Kim Edwards – GIS Officer

Brett Smith – FK Gardiner & Sons

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Map of road proposed to be named - Diamantina Court

D12/40931

 

Report authorised by:

John  Gwydir, Manager- Design & Asset Services


Attachment 1

Map of road proposed to be named - Diamantina Court

 


Maranoa Regional Council

    

General Meeting -  28 November 2012

Officer Report

Meeting: General  28 November 2012

Date: 23 November 2012

Item Number: 13.2

File Number: D12/41187

 

Subject Heading:                     Request For Waive Of Charge For The Disposal Of Dead Animals

Classification:                                  Open Access  

Name of Applicant:                         Jack Clancy

Location:                                           Roma

Author & Officer’s Title:                 Paraic Butler, Graduate Engineer

 

Executive Summary: 

Jack Clancy, Principal with Ray White Rural, has requested that a charge for the disposal of 11 dead animals be waived by Council.

 

 

Officer’s Recommendation: 

It is recommended that Council reject the plea from Mr Clancy to waive the charge of $1513.05, as Council do not have any record or knowledge of offering Mr Clancy and Mr Barron free disposal of the 11 animals.

 

 

Body of Report:

On the 10th of September 2012 a letter was received from Jack Clancy, Principal of Ray White Rural Roma. The request from the letter is that Council waive the fee for the disposal of 11 dead animals at the Roma Landfill.

An incident happened on the 2nd of September 2012, where a cattle truck rolled over on the corner of Quintin & Raglan Streets at approximately 1.00pm. The truck in question contained 64 head of cattle which who were owned by Raymond Murphy of ‘Lina Glen Station’, Jundah, QLD 4736.

 

The cleanup of the accident was carried out by volunteers with “minimum fuss”. Mike Barron, a volunteer had stated to Jack Clancy that the dead animals could be disposed of at Mr. Barron’s property. Upon transporting three of the dead animals to his property Mr. Barron entered the Roma Landfill to investigate the costing of the disposal of dead animals. It is here where Mr Clancy’s letter states that Mr. Barron asked the question would there be a fee for the disposal of dead animals in an instance of a truck roll over, Mr Clancy’s letter states that the response to the question from the landfill operator was “no mate wouldn’t think not on a roll-over”. Since the incident occurred Council officers consulted the landfill operator at the time and have stated that he made no such statements.

 

The following Monday, Council sent an invoice to Ray White Rural. The invoice requested that a disposal charge of $137.55 per animal be paid to Council. Ray White Rural was invoiced for a total of $1513.05. Mr. Clancy has requested that Council waive the charge as Mr Murphy has only recently transferred the selling of his animals from Longreach to the Roma Saleyards and now fears that the Saleyards may lose this business due to the circumstances. Mr. Clancy also requests that the charge be waived due to the financial burden placed already Mr. Murphy with the loss of 11 cattle prior to receiving a charge for the disposal.

 

Mr. Clancy’s reasoning for a  waive of the charge may be misguided as one could only imagine that the insurance company for the transportation would cover the charge hence meaning there is no financial burden placed on Mr. Murphy.

On average Council excavates a new animal pit every 4 months. Each pit is 4m in depth, 3m in width and 10m in length, totaling 120 m3 in volume. It approximately takes 6 hours to excavate a pit, costing Council $144 per hour, totaling $864. However there are hidden expenses with maintaining an animal pit. The pit needs to be covered daily (hence reducing the actual excavated volume by one third) and operational costs of ensuring correct disposal is carried out. It was estimated onsite that the 11 deceased animals filled the pit by almost halve

 

To dispose of animals on a property by the means of burning requires a permit from Council and DEHP (Department of Environmental and Heritage Protection. It is questionable whether Mr. Clancy and Mr. Barron secured the required permits on such short notice.

 

It is not Council policy to waive any fee for the disposal of waste at the gate of the Roma Landfill, it has never been the case. The landfill operators are aware of the fact that for Council to waive any fee or charge the decision must come from a Council meeting or a designated authority. It is recommended that Council reject the plea from Mr Clancy to waive the charge of $1513.05, as Council do not have any record or knowledge of offering Mr. Clancy and Mr. Barron free disposal of the 11 animals.

 

Consultation (internal/external):

Troy Pettiford, Manger Utilities

Ronald Bignell, Roma Tip Foreman

Risk Assessment (Legal, Financial, Political etc.):

Waste Disposal Charge - $1513.05

Policy Implications:

Nil

Financial Resource Implications:

Waste Disposal Charge - $1513.05

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.9(a) To provide an efficient and reliable refuse collection and disposal service for all serviced areas in the region.

Supporting Documentation:

1View

Ray White Rural - Cattle Truck Roll-over - 2/9/12 - Request for waiver of dump fees for deceased cattle

S12/13260

2View

Debtors Request Form - Ray White Rural

D12/41186

 

Report authorised by:

Barry Omundson, Director - Infrastructure Services

Troy Pettiford, Manager - Utilities


Attachment 1

Ray White Rural - Cattle Truck Roll-over - 2/9/12 - Request for waiver of dump fees for deceased cattle

 



Attachment 2

Debtors Request Form - Ray White Rural

 



Maranoa Regional Council

    

General Meeting -  28 November 2012

Officer Report

Meeting: General  28 November 2012

Date: 23 November 2012

Item Number: 13.3

File Number: D12/41125

 

Subject Heading:                     Interim Specifications for Licensed Grids and Gates

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Peter Weallans, Manager -  Construction & Maintenance

 

Executive Summary: 

As Council is aware, work is progressing on developing a Grids and Gates Policy to complement its Subordinate Local Law No. 1.16 (Gates and Grids) 2011.

 

Whilst the Infrastructure Services Directorate uses specifications at an operational level, it would be helpful for Council to adopt an interim standard and specification to streamline the processing of applications from the public for licensed grids and gates.

 

 

Officer’s Recommendation: 

 

Grids

 

That

 

1.   Council’s standard specification for a single (4m) and double (8m) grid be the Aprilla Model Type S13H and Type S26H respectively (or equivalent) load rated at 16 ton/axle up to 80km/hr.  All grids shall be accompanied by a adjacent gate.

 

2.   Council accept alternative designs for single and double grids for a load rating of 16 ton/axle up to 80km/hr.

 

Each application for Council approval shall be accompanied by

a)   A certificate of design from a qualified Registered Professional Engineer Queensland (RPEQ) stating the design parameters.

b)   Documentation providing details of the grid fabrication and installation.

 

3.   Council will not licence a gate without a grid where it is either across a road giving access to more than two properties, or more than one property which is residentially occupied, not taking into account the property of the applicant.

 

 

Gates

 

Gates shall be:

1.  Constructed so as to provide a minimum clear opening of 6.0 metres;

2.  In two sections so as to permit convenient use by the public;

3.  Of stock proof construction;

4.  Fitted with three delineators evenly spaced on each section of the gate.

 

Signs

 

The Signage required will be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) Part 2.

 

General

 

Any licensed grid/gate approvals granted by Council shall have a five year currency period after which application will have to be made to Council for renewal.

 

Council’s licensed gate and grid requirements and exclusions will be as follows:

 

Road Classification

Licence Grid and Gate Type Required

Collector road with greater than 250 vehicles per day

Not permitted

Major road with traffic volumes less than 250 but more than 20 vehicles per day

Double grid

Minor road less than 20 vehicles

Single grid

 

 

 

Body of Report:

Council will shortly be undertaking a compliance audit of all grids and gate within the region.

 

In association with this, Council will be adopting a Grids and Gates Policy to support its Subordinate Local Law No. 1.16 (Gates and Grids).

 

The purpose of this report is to provide Council, in the meantime, with a formal process for dealing with current applications.

Consultation (internal/external):

John Gwydir – Manager Engineering Services

Ciaran Lawler – Works Engineer

Risk Assessment (Legal, Financial, Political etc.):

Public liability policy of $10 million will be held by the licensees as one of the conditions of Council approval.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(a) To undertake any road works maintenance requirements in a planned, responsive and efficient manner for the benefit of all road users.

Supporting Documentation:

Nil

Report authorised by:

Barry Omundson, Director - Infrastructure Services   


Maranoa Regional Council

    

General Meeting -  28 November 2012

Officer Report

Meeting: General  28 November 2012

Date: 19 November 2012

Item Number: 15.1

File Number: D12/40209

 

Subject Heading:                     Application for Reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to Rural Residential) (File: 2012/18215)

Classification:                                  Open Access  

Name of Applicant:                         Byrne Surveyors Pty Ltd, 218 Herries Street, TOOWOOMBA QLD 4350

Location:                                           Richardsons Lane, Roma (Lot 6 on SP223688)

Author & Officer’s Title:                 Danielle Pearn, Coordinator- Planning

 

Executive Summary: 

This application seeks a Development Permit for Reconfiguring a Lot – 1 into 7 lots and a Material Change of Use from Rural to Rural Residential on land at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668. The proposed reconfiguration will create six additional lots intended for rural residential purposes.

 

The existing lot is 16.08 hectares. The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres.

 

The proposed development is not consistent with the provisions of the Bungil Shire Planning Scheme 2006 but there are sufficient grounds to justify the approval despite any conflicts.

 

The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries. 

 

The site is identified as Good Quality Agricultural Land and used for grazing. However, the lot is below the useful minimum size for grazing and would be sold off as a single large rural residential lot if not reconfigured as proposed.

 

The proposed reconfiguration allows for more efficient use of the land for housing than would occur if it was left as one large house lot. The use of the land for cultivation is not recommended because of the wildlife corridor and the slope.

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, required primarily because of the small scale abattoir to the south east.

 

The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The proposal helps establish Richardsons Lane as a spine connecting rural and rural residential lands along its length. The development makes efficient use of this infrastructure asset and helps define a community along its length.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

 

Officer’s Recommendation: 

Council approve the application for Reconfiguring a Lot (1 into 7 lots) and a Material Change of Use from Rural to Rural Residential on land, located at Richardsons Lane at the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668, subject to the following conditions:

 

Complete and maintain the development

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

 

Easements, building envelopes and covenants

 

2.         The easement over Lot 5 on SP223668 in favour of Lot 6 on SP223668 must be extinguished prior to the registration of the plan of survey for the subdivision of Lot 6 on SP223668.

 

3.         Any habitable structures must be generally located in the building envelopes shown on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application.

 

4.         A nature refuge agreement must be entered into and a permanent covenant placed over the land shown as Proposed Wildlife Corridor on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application prior to approval of the Plan of Survey.

 

Stormwater and Drainage

 

5.         The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

6.         Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

 

7.         Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

 

8.         Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.         The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Roadworks

 

11.       Richardsons Lane, from the intersection with Woodside Road at the north-eastern corner of Lot 6 SP22366 to the south-eastern corner of that lot, shall be upgraded in accordance with Capricorn Municipal Development Guidelines (CMDG) D1 ‘Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) Part 3 requirements for roadworks on roads.

 

12.       The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation. The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

 

13.       Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

 

Access

 

14.       The landowner shall be responsible for construction and maintenance of vehicle driveways from the Richardson Lane and Woodside Road to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.       Vehicle access driveways from Richardsons Lane or Woodside Road to each lot shall be provided as per the approved site plan.  Vehicle driveways shall be constructed of concrete in accordance with drawing Capricorn Municipal Development Guidelines CMDG-R-041Rev B – Residential Driveway Slab and Tracks dated 07/2011.

 

16.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Services Provisions

 

17.       Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided on the proposed lots.

 

18.       All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

19.       No construction shall be permitted within the Wildlife Covenant area passing across middle portion of the development site.

 

20.       Each lot shall be connected with an approved source of potable water, which is Bore No 16, by the way of an underground pipeline system.

 

21.       Each lot shall be connected to a reticulated electricity supply service in accordance with the local electricity service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

22.       Each lot shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

23.       A street lighting network approved by the local electricity distributor-retailer shall be provided throughout the development. Street lighting shall comply with relevant AS 1158 – Lighting for Roads and Public Spaces Category V3 Lighting Standard.

 

24.       All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

25.       The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that retaining walls shall be used where batter grades exceed 25%.

 

26.       All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines for residential development. Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

 

Erosion Control

 

27.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

28.       Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

 

Latest versions

 

29.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

REPQ supervision

 

30.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Damage to roads and infrastructure

 

31.       Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

32.       It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

 

Completion of works before use

 

33.       All development approval conditions related to the approved development must be fulfilled prior to any occupation of a dwelling house or related uses commencing.

 

No cost to Council

 

34.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

35.       Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, covenant preparation, document lodgement, plan approval and land transfers.

 

Plan Approval

 

36.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the Plan of Survey.

 

37.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager.

 

Operational works

 

38.       To remove any doubt, this development requires operational works to be approved and completed

 

 

Body of Report:

Refer to Attachment 1.

Consultation (internal/external):

Warren Oxnam (Planning Consultant)

MRC Engineering Department (comment sought internally)

Risk Assessment (Legal, Financial, Political etc.):

The applicant and submitters have appeal rights under SPA against any decision of Council.

 

Further development applications are required for operational works and the removal of the easement from Lot 7. The rearrangement of the boundaries of Lot 7 on SP223668 or the amalgamation with Lot 5 on SP223668 of Lot 7 is at the option of the owner.

Please note that the Lots 5, 6 and 7 referred to are the original registered lots on Survey Plan SP223668, not the Lots 5, 6 and 7 about to be created by the subdivision.

Policy Implications:

The application seeks some key variations to the policy position of the Bungil Shire Planning Scheme 2006 and has an effect on the outcomes of the Roma Town Planning Scheme 2006

1.         The proposal further consolidates Richardsons Lane as a residential community enjoying a semi-rural lifestyle in close proximity to Roma

2.         The consequence of this development is infill of a related form also being sought by other developers along Richardsons Lane and in similar circumstances

3.         The development foreshadows possible residential development of the Police Paddock. It is anticipated that future development of the Police Paddock will help to provide the bicycle and walking paths that would better connect the current proposal to more of the urban area by alternative means of transport.

4.         As with all rural residential development, the provision of social services is less efficient but it is important to offer lifestyle choices, especially where areas of rural residential offer a harmonious transition between rural and urban areas.

5.         The reconfiguration of the lot provides an opportunity to secure the future of a wildlife corridor without the need to bring that corridor into public ownership. Without the reconfiguration, the corridor was unlikely to be secured.

6.         The western side of the southern part of Richardsons Lane cannot be added to the Richardsons Lane community while the small abattoir exists in that area.

7.         The small abattoir is an economic asset and should continue to be protected from development. It will be hard to find another abattoir location and it is a facility that can be converted to other forms of animal product processing

8.         The design of the lots puts the building envelopes as far from the existing abattoir as possible and the requirement to build within the building envelopes is part of ensuring the greatest possible buffer to the abattoir.

9.         There is a discrepancy between the infrastructure charges for dwelling lots in the former Bungil Shire Area and in the adjacent Roma Town Area ($14,000 versus $21,000) – This is in addition to connecting infrastructure. This will be resolved by the new planning scheme and its corresponding adopted charges resolution.

Financial Resource Implications:

Any conditions imposed will be at the cost of the applicant. The recovery of infrastructure costs is not as high as for lands in the Roma Town Area.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D12/40464

 

Report authorised by:

Robert Hayward, Director- Development & Environmental Services


Attachment 1

Body of Report

 

1.0 Background information

 

The proposed development is the creation of six additional allotments and the conversion of all seven lots from Rural to Rural Residential. (Refer Fig 2 – Proposed Subdivision)

 

The existing lot is currently vacant and contains 16.08 hectares.

 

The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres.

 

The Applicant has provided a town planning report in support of the proposed development, including addressing the relevant Reconfiguring a Lot Code. 

 

Council officers have assessed the development application against the Reconfiguring a Lot Code and both the Rural Zone Code and the Town Zone Code of the Bungil Planning Scheme 2006, which is administered by the Maranoa Regional Council.

 

 

Figure 1 – Location in relation to Roma 2008 photo                  Source: maps.google.com.au 2012

Figure 2 – Proposed subdivision                                                   Source: Byrne Surveyors Pty Ltd

 

 

Figure 3 – Current lot boundaries                                                 Source: Byrne Surveyors Pty Ltd


Attachment 1

Body of Report

 

 

 

2.0       Definition of use and assessment status - the premises – locality and zoning

 

The site is situated at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668(Refer Figure 4 - Locality Plan)

 

Richardsons Lane

 

Dargal Road

 

Dargal Road

 

Woodside Road

 

ROMA

 

Figure 4 - Locality Plan                                                                                                      Source: maps.google.com.au 

 

The site is located in the former Bungil Shire and in the Rural Zone of the Bungil Shire Planning Scheme 2006. (Refer Figure 5 - Zoning).

 

The proposed development is defined as “Material Change of Use” and "Reconfiguration of a Lot" in the Sustainable Planning Act 2009.

 

The use of the land is being changed from “Rural” to “Rural Residential”.

 

The land is not adjacent to a State Controlled Road and does not exceed any thresholds requiring referral to the Department of Transport and Main Roads.

 

The land is possibly shown as good quality agricultural land on Overlay Map R2 Good Quality Agricultural Land.

 

The land is possibly shown as protected land on Overlay Map R3 Protected Areas but has a Property Vegetation Management Plan showing the whole property as Category X, meaning it is able to be cleared. A wildlife corridor through the property is to be protected by a nature refuge agreement for a permanent covenant.

The development does not trigger any referral based on vegetation management considerations.

 

The land is not shown as land subject to bushfire hazard on Overlay Map R4 Bushfire Hazard Areas.

 

Site

 

Figure 5 – Bungil Shire Zoning                        Source: Bungil Shire Planning Scheme 2006

 

Figure 2 – Proposed subdivision - contours and wildlife covenant area  Source: Byrne Surveyors Pty Ltd

 

Figure 6 - Aerial Photograph 2008                                                                                                 Source: Google 2012

 

 

 

 

3.0       Assessment against the planning scheme

 

The development application includes a material change of use which is impact assessable and the reconfiguration of a lot which is code assessable.

 

Code assessment

Part of this application is subject to Code Assessment and that part is assessed against the relevant code of the Planning Scheme. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized as:

Section 313 provides that the assessment manager must carry out the code assessment having regard to—

(a) the State planning regulatory provisions;

(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;

(c)  any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;

(d) State planning policies, to the extent the policies are not

(i)   any relevant regional plan as being appropriately reflected in the regional plan; or

(ii)  the planning scheme as being appropriately reflected in the planning scheme;

(e) any applicable codes in the following instruments—

(i)   a structure plan;

(ii)  a master plan;

(iii) a temporary local planning instrument;

(iv) a preliminary approval to which section 242 applies;

(v)  a planning scheme;

(f)   if the assessment manager is an infrastructure provider—the priority infrastructure plan.

 

In addition to the following—

 

(a) the common material;

(b) any development approval for, and any lawful use of, premises the subject of the application or adjacent premises;

(c)  any referral agency’s response for the application;

(d) the purposes of any instrument containing an applicable code.

 

Impact assessment

Part of this application is subject to Impact Assessment and that part is assessed against the whole of the Planning Scheme. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized as:

Section 314 provides that the assessment manager must carry out the impact assessment having regard to—

(a) the State planning regulatory provisions;

(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;

(c)  If the assessment manager is not a local government – the laws that are administered by, and the policies that are reasonable identifiable as policies applied by, the assessment manager and that are relevant to the application;

(d) State planning policies, to the extent the policies are not identified in –

i.    any relevant regional plan as being appropriately reflected in the regional plan; or

ii.   the planning scheme as being appropriately reflected in the planning scheme;

(e) a structure plan

(f)   for development in a declared master planned area—all master plans for the area;

(g) a temporary local planning instrument;

(h) a preliminary approval to which section 242 applies;

(i)   a planning scheme;

(j)   for development not in a planning scheme area—any planning scheme or temporary local planning instrument for a planning scheme area that may be materially affected by the development;

(k)  if the assessment manager is an infrastructure provider— provider—an adopted infrastructure charges resolution or the priority infrastructure plan.

 

In addition to the following—

 

(e) the common material;

(f)   any development approval for, and any lawful use of, premises the subject of the application or adjacent premises;

(g) any referral agency’s response for the application;

 

 

Conflict with planning scheme

 

Section 326 of the Sustainable Planning Act 2009 [SPA] states that the assessment manager’s decision must not conflict with a relevant instrument unless—

 

(a) the conflict is necessary to ensure the decision complies with a State planning regulatory provision; or

(b) there are sufficient grounds to justify the decision, despite the conflict; or

(c)  the conflict arises because of a conflict between—

(i)   2 or more relevant instruments of the same type, and the decision best achieves the purposes of the instruments; or

(ii)  2 or more aspects of any 1 relevant instrument, and the decision best achieves the purposes of the instrument.

 

Approach taken to assessment

 

For the material change of use from Rural to Rural Residential, the assessment is made initially against the Desired Environmental Outcomes (DEOs) for the area under Bungil Shire Planning Scheme 2006 within the context of the amalgamation of the former Bungil Shire into the Maranoa Regional Council Area.

 

Then the assessment is against both the Rural Zone Code outcomes and the Town Zone Code outcomes as the effect of the development application is to change the use of the land from Rural to Rural Residential. Rural Residential is normally a precinct within a Town Zone and is not found in a Rural Zone.

 

The purpose of this approach is to assess:

 

1.   The impact of the loss of Rural zoned land to Rural Residential.

2.   The appropriateness of the proposed design and functioning of the development if it had been in a Rural Residential Precinct in a Town Zone

The assessment against the Reconfiguring a Lot Code is based on the presumption that the material change of use takes effect immediately prior to the reconfiguring of the lots.

 

Desired Environmental Outcomes

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability and are the basis for the development management measures of the planning scheme.  The assessment of the DEOs has shown the following:

 

Bungil Shire Planning Scheme DEOs:

 

(a) Environment

 

i.    The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the Shire are protected

 

The proposed development has a covenant area to protect a wildlife corridor through the land.

 

ii.   Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The site is not identified as being susceptible to land degradation. Nevertheless the proposed development does not involve any works which may result in such issues.   

 

iii.  Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development will not adversely impact on water or air quality nor adversely impact on the biodiversity of the area. The proposed development has a covenant area to protect a wildlife corridor through the land.

 

iv.  Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The site is not identified as being in proximity to or a place of historical, cultural or social significance. 

 

(b) Economic

 

i.    Good Quality Agricultural Land is protected as a major economic resource for the region.

 

The site is used for grazing. At 16 hectares, it does not represent an economic unit for grazing if sold as a single lot.

 

ii.   Key Resource Areas, extractive resources, petroleum, gas and mineral resources and protected as a major economic resource for the region.

 

The site is not identified as a Key Resource Area or containing extractive resources, petroleum, gas or mineral resources.

 

iii.  Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity with the local area.

 

The proposed development involves Reconfiguring a Lot in the Rural Zone to create six additional lots for rural residential use. The availability of these lots will assist industry, business and employment opportunities within the local area by providing housing which is in short supply.

 

iv.  Rural business opportunities are improved to protect and value-add to the existing rural based economy

 

The proposed development will contribute to rural business opportunities by providing additional rural lots for housing for employees and employers which is essential in supporting rural business.

 

(c)  Community Well-Being & Lifestyle

 

i.    A convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads, walkways and cycling facilities.

 

The proposed rural residential development will have direct road access to Roma and access to reticulated water. On-site sewerage treatment can be achieved because of the large block sizes.

 

ii.   Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining rural amenity.

 

The proposed development involves reconfiguring a lot to create additional rural residential lots adjacent to existing rural residential lots. The development of this site helps consolidate a sense of community based on rural residential development along Richardsons Lane.

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, required primarily because of the small scale abattoir to the south east. The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured. The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

iii.  Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The subject site is remote from sites containing major infrastructure.

 

iv.  The role and identity of Injune as the main business and community centre of the shire is consolidated.

 

This DEO has been overtaken by the creation of the Maranoa Regional Council Area.

 

v.   The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is not subject to natural or other hazards apart from bushfires.  The site has a vegetated natural drainage line but the land is mainly grassland of low fire risk. Future development on the site will be designed to reduce the effect of any hazards.

 

vi.  The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development will provide additional housing choice through the provision of new rural residential allotments, which will be serviced by appropriate infrastructure. The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries and the need for housing for employees and employers.

 

Rural Zone Code

 

The code seeks to ensure that development within the Rural Zone meets a set of outcomes. The assessment against these outcomes is provided below:

 

(a)     Development reflects the economic potential of the rural area;

 

The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries in rural areas. 

 

The site is identified as Good Quality Agricultural Land and used for grazing. However, the lot is below the useful minimum size for grazing and would be sold off as a single large rural residential lot if not reconfigured as proposed.

 

The proposed reconfiguration allows for more efficient use of the land for housing than would occur if it was left as one large house lot. The use of the land for cultivation is not recommended because of the wildlife corridor and the slope.

 

(b)     Development is appropriately located within the Rural Zone and existing and future Rural Activities are not prejudiced by inappropriate development;

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, required primarily because of the small scale abattoir to the south west

 

The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

(c)     Development maintains the environment, including soil, air and water, compatible with healthy natural systems and ensures public health and safety;

 

The development has been designed to protect a wildlife corridor. It has building envelopes located for a process of orderly development and in partnership with the design and size of the lots facilitates the maintenance of healthy natural systems in conjunction with public health and safety.

 

(d)     Development protects Good Quality Agricultural (GQAL) from fragmentation, alienation or encroachment of incompatible land uses in accordance with State Planning Policy 1/92 – “Development and Conservation of Agricultural Land”;

 

The State Planning Policy recognises that there will be circumstances when rural land will be used for other purposes. This is especially so on the fringes of rural centres undergoing rapid transitions.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

(e)     Development is located, designed and operated in a manner that protects and enhances the predominant rural scale, intensity, form and character;

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west.

 

The design seeks to retain a wildlife corridor along a rural drainage line running north west to south east through the lot being configured.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

These characteristics therefore serve to protect and enhance the predominant rural scale, intensity, form and character.

 

(f)      Development maintains the rural amenity;

 

The development is designed to facilitate a rural to urban transition. It will have essentially a rural character while delivering increased housing.

 

(g)     Development does not prejudice or impact adversely on other uses including those within other Zones;

 

Rural residential development in this area will be consistent with the existing and proposed patterns of residential community development to the north and east. It has adequate buffers to the abattoir to the south west and grazing land to the west.

 

(h)     Development has an appropriately designed access to the road network and traffic generated by the development does not impact adversely on the State or local road network;

 

The development adds a small amount of traffic to the local road system and has no impact on any State-controlled roads

 

(i)      Development protects areas and sites of conservation importance, including cultural and high landscape values;

 

The wildlife corridor through the site is protected.

 

(j)      Development is undertaken in an orderly and logical sequence to achieve an efficient provision of infrastructure;

 

The rural residential development of this site is an orderly and appropriate transition, which accommodates the real needs of an expanding community.

 

(k)     Development is located and designed in ways that minimise the need for flood, bushfire and landslide mitigation and to protect people and premises from such natural events;

 

The site is not a high bushfire risk area and does not flood. The slope and soil types are not prone to landslip.

 

(l)      Development has water supply, stormwater disposal, sustainable effluent and waste disposal and power to appropriate standards adequate for the use;

 

The site has access to a water supply, can accommodate stormwater dispersal and sewerage treatment onsite and can be provided with power, telecommunications and waste disposal services.

 

(m)    Development does not impact adversely on infrastructure.

 

The development generates little traffic, can access an existing water supply and does not impose any untenable loads on power or telecommunications. The developer will be required to ensure that the site is provided with the necessary infrastructure as part of the conditions of approval.

 

Town Zone Code

 

The code seeks to ensure that development within the Town Zone, especially the Rural Residential Precinct meets a set of outcomes. The assessment against these outcomes is provided below:

 

(a)     Development is focused in Injune for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

This outcome has been overtaken by the creation of the Maranoa Regional Council Area.

 

(b)     Development protects the rural and heritage character and amenity of the Town Zone;

 

The proposal accommodates the retention of the rural character as an edge to the Town Zone

 

(c)     Development provides safe and convenient access for pedestrians and cyclists;

 

Future development of the adjoining areas to the east will improve the scope for better safe and convenient access for pedestrians and cyclists

 

(d)     Development has no adverse impact on Good Quality Agricultural Land;

 

The State Planning Policy recognises that there will be circumstances when rural land will be used for other purposes. This is especially so on the fringes of rural centres undergoing rapid transitions.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

(e)     Development for residential uses to occur in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The development generates little traffic, can access an existing water supply and has access to nearby power and telecommunications. Sewerage disposal is onsite. In consideration of its transition role between rural and urban places, it achieves cost effective access to physical infrastructure.

 

(f)      Development is located, designed and operated in a manner that protects and enhances commercial scale, intensity, form and character;

 

This is more relevant to other places.

 

(g)     Development maintains the environment, including the soil, sir and water compatible with healthy natural systems and public health and safety;

 

The development has been designed to protect a wildlife corridor. It has building envelopes located for a process of orderly development and, in partnership with the design and size of the lots, facilitates the maintenance of healthy natural systems in conjunction with public health and safety

 

(h)     Development does not prejudice or impact adversely on other uses including those within other zones;

 

Rural residential development in this area will be consistent with the existing and proposed patterns of residential community development to the north and east. It has adequate buffers to the abattoir to the south west and grazing land to the west.

 

(i)      Development has appropriately designed access to the road network and traffic generated by the development does not impact adversely on the local road network;

 

The development adds a small amount of traffic to the local road system and has no impact on any State-controlled roads.

 

(j)      Development protects areas and sites of conservation importance, including cultural and high landscape values;

 

The wildlife corridor through the site is protected.

 

(k)     Development is undertaken in an orderly and logical sequence to achieve efficient provision of infrastructure, including social infrastructure;

 

The rural residential development is both an orderly and logical flow of land uses from the Roma urban area to the rural areas surrounding the town. It is an efficient use of land and makes minimal demands upon the infrastructure networks. It makes use of the existing social infrastructure in the town. Its least efficient aspect is the need for motor vehicles to access the town centre, but this is true also for most areas away from the town centre of Roma. The situation will steadily improve with the development of other areas to the east.

 

(l)      Development is located and designed in ways that minimise the need for flood and landscape mitigation, and to protect people and premises from such natural events;

 

The site is not a high bushfire risk area and does not flood. The slope and soil types are not prone to landslip.

 

(m)    Development has water supply, stormwater disposal, sustainable effluent and waste disposal and power, to appropriate standards, adequate for the use;

 

The site has access to a water supply, can accommodate stormwater dispersal and sewerage treatment onsite, and can be provided with power, telecommunications and waste disposal services, all suited to the nature of the development.

 

(n)     Development does not impact adversely on infrastructure.

 

The development generates little traffic, can access an existing water supply and does not impose any untenable loads on power or telecommunications. The developer will be required to ensure that the site is provided with the necessary infrastructure as part of the conditions of approval.

 

The performance criteria of the Town Zone Code were reviewed and any requirements can be addressed through development conditions.

 

Reconfiguring a Lot Code

The reconfiguring a lot aspect of the development application is code assessable and needs to be assessed against the outcomes and performance criteria of the code.

 

Overall Outcomes for Reconfiguring a Lot Code

The Reconfiguring a Lot Code identifies overall outcomes providing direction about assessment.  The overall outcomes for the Reconfiguring a Lot Code are the purpose of the code. The Reconfiguring a Lot Code seeks to ensure that the location, size and design of lots:

 

(a) are suited to the intended use and the policy intent of the relevant zone;

 

The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries.  The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, required primarily because of the small scale abattoir to the south west.

 

The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured. The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

(b) promote good urban design outcomes, energy efficiency and walking, cycling and public transport as alternative forms of transport to the private car;

 

The proposed development does embody scope for good urban design principles and energy efficiency with its designated building envelopes and wildlife corridor. It trades off its role as a well-designed and located rural to urban transition by some sacrifices in that it does not currently accommodate walking and cycling opportunities. As development occurs to the east, these opportunities will improve.

 

(c)  provide for the protection of areas or features of environmental significance;

 

The site contains a drainage line that also serves as a wildlife corridor.  This is to be protected by a nature refuge covenant. The opportunity to create this covenant for permanent protection is only occurring because of the proposed reconfiguration of this lot.

 

(d) maintain the productive capacity of Good Quality Agricultural Land and limit the fragmentation of Good Quality Agricultural Land below the minimum lot size

 

The site is identified as Good Quality Agricultural Land and used for grazing. However, the lot is below the useful minimum size for grazing and would be sold off as a single large rural residential lot if it was not reconfigured as proposed. The proposed reconfiguration allows for more efficient use of the land for housing than would occur if it was left as one large house lot. The use of the land for cultivation is not recommended because of the wildlife corridor and the slope.

 

(e) enable the efficient provision of infrastructure and services; and

 

The site is located with easy road access to Roma town facilities, including educational facilities on Dargal Road. It is close to a water supply bore and has ample space on each lot for on-site sewerage systems. 

 

(f)   enable sustainable on-site water supply and sewerage disposal in areas where reticulated services are not available.

 

Reticulated water supply is available and sewerage disposal will be installed at the time future dwelling are constructed on the site. 

 

Performance Criteria for Reconfiguring a Lot Code

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Reconfiguring a lot Code – Bungil Shire Planning Scheme

Relevant performance criteria -  the Reconfiguring a Lot Code

Assessment responses

Rural Zone – Minimum Lot Size

PC 1 Minimum Lot Size

The reconfiguring of lots ensures the Rural Area ensures the continued ongoing viability of primary production.

The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries. 

 

The site is identified as Good Quality Agricultural Land and used for grazing. However, the lot is below the useful minimum size for grazing and would be sold off as a single large rural residential lot if it was not reconfigured as proposed.

 

The proposed reconfiguration allows for more efficient use of the land for housing than would occur if it was left as one large house lot. The use of the land for cultivation is not recommended because of the wildlife corridor, size and the slope.

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, and buffering of the small scale abattoir to the south west.

 

The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The proposal helps establish Richardsons Lane as a spine connecting rural and rural residential lands along its length. The development makes efficient use of this infrastructure asset and helps define a community along its length.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

Town Zone – Minimum Lot Size

PC 2 Minimum Lot Size

The reconfiguration of lots within the Town Zone are of a sufficient and practical size to accommodate the particular use within the precinct, whilst ensuring it is consistent with the local character and allows for effluent disposal.

The effect of the material change of use component of the application is to change the purpose of the land from Rural to Rural Residential.

 

AS 2.6 calls for Rural Residential Precinct lots  to have:

 

(a) A minimum are of 4000m2 and a maximum are of two (2) hectares;

 

The proposed lots have a minimum proposed area of 2.023 ha (5 acres) and a  maximum proposed area of 3.942. The larger lot sizes accommodate the inclusion of the wildlife corridor with the bottom lot having the balance area to provide an expanded buffer to the abattoir land to the south. This helps maintain the local character, allows for effluent disposal and provide for a more appropriate rural to urban transition.

 

(b) A minimum frontage of 65 metres

 

The minimum proposed frontage is 72.7 metres.

 

(c) A minimum width to depth ratio of 1:5

 

Proposed Lots - Maximum width to

depth ratio of 1 : 4.5 (average 1 : 3.75).

 


 

All Zones

PC 3 Layout and Design

The reconfiguration of lots:

a) ensures safe and liveable communities;

b) ensures safe and legible vehicle and pedestrian movement areas and roads;

c) integrates with adjoining land; and

d) ensures and protects environmental values, significant features, open space areas and areas of high conservation or landscape value.

The lots have been designed to have direct access to Richardsons Lane and Woodside Road. The building envelopes are located towards the fronts of the lots to both protect the wildlife corridor and provide a measure of visibility towards the road.

 

The design of the lots has considered the rural to urban transition.

 

The development of the lots will help with the establishment of a residential community along the Richardsons Lane precinct of Roma.

 

PC 4 Siting of Buildings and Structures

Lot size, layout and design ensures futures uses are able to comply with separation distances for buildings and structures in respect of:

a) watercourses;

b) ridgelines and escarpments;

c) cultural heritage places;

d) protected areas

e) Key Resource Areas

f) Mining Leases

The design of the lots with the building envelopes, wildlife corridor and orientation means that the lots will meet the appropriate separation distances. 

PC 5 Electricity Transmission Line Easement

Lot layout and design adjoining an Electricity transmission line easement promotes community safety and well being.

Not Applicable – Electricity transmission line easements do not traverse the site.

PC 6 Street Lighting

Street lighting is provided:

a) to ensure safety of vehicles, cyclists and pedestrians; and

b) to an appropriate engineering standard.

This will be included in the conditions of approval.

PC 7 Water Supply

Each lot has an adequate volume and supply of water, which is also adequate for firefighting purposes

Reticulated water supply will be provided to each lot. 

PC 8 Effluent Disposal

Each lot provides for the treatment and disposal of effluent and other waste water to ensure the protection of public health and environmental values.

Sufficient area exists on each proposed lot for onsite sewerage disposal.

PC 9 Stormwater

Stormwater is collected and discharged so as to:

a) protect the stability of buildings or use of adjacent land; and

b) protect and maintain environmental values.

Conditions will require that soil erosion and sediment is controlled in accordance with Schedule 8: “Standards for Construction Activity”.

 

Stormwater from each lot will be distributed to land through grassed areas before entering the natural drainage lines.

PC 10 Electricity

Each lot is provided with an adequate supply of electricity.

Connection to electricity will occur at the time a future House is constructed on each lot. 

PC 11 Vehicle Access

Vehicle access is provided to each lot to ensure safe and functional operation for motorists and pedestrians.

The site is currently provided with appropriate vehicular access and will be maintained by the proposed development. 

PC 12 Roads, Firebreaks and Fire Maintenance Trails

Adequate all weather road access is provided between each lot and the existing road network.

In high and medium bushfire hazard areas, adequate road access is provided for firefighting/other emergency vehicles and for safe evacuation.

Each lot faces the existing road network.

 

The site is not within a high or medium bushfire hazard area.

 

 

PC 13 Electricity transmission Line Easement – Separation Distance

Habitable rooms and child oriented uses are separated from electricity easements to ensure community safety.

Not Applicable – The site is not subject to an electricity transmission line easement.

PC 14 Excavation and Filling

Excavating or filling of land:

(a) ensures safety and amenity for each lot and for land in close proximity;

(b) minimises soil erosion; and

(c) limits detrimental impacts on water quality.

Conditions will require that any excavation and fill is undertaken in accordance with Schedule 8: “Standards for Construction Activity”.

PC 15 Construction Activities

Erosion control measures and silt collection measures ensure that environmental values are protected during construction activities.

Conditions will require that soil erosion and sediment is controlled in accordance with Schedule 8: “Standards for Construction Activity”.

PC 16 Bushfire Hazard Area

Reconfiguring a lot maintains the safety of people and property by avoiding areas of High or Medium Bushfire Hazard or mitigating the risk through the provision of firebreaks.

Not Applicable – The site is not located within a high or medium bushfire hazard area.

 

 

4.0 Public Notification

 

Three submissions were received which were all in support of the application. All submissions supported the creation of rural residential lots in this area and the need for more of these types of lots.

 

5.0 Easement benefitting the land

 

There is an easement from Lot 7 on SP223668 benefitting the land. It was a bore access easement which will not be required when reticulated water is supplied. This easement needs to be removed at the time of subdivision as it is redundant and will interfere with the future dealings of Lot 7.

 

However, the removal of this easement deprives Lot 7 of any form of access. The applicant can either amalgamate Lot 7 with Lot 5 or, alternatively and beneficially, create a new lot adjoining Richardsons Lane at the southern boundary of Lot 6. This requires an additional code assessable application.


 

6.0 Infrastructure requirements

 

As this land is outside the Priority Infrastructure Area (PIA), the developer is responsible for the full cost of infrastructure connections to the PIA. This covers the water supply and the sealing of Richardsons Lane for that section of the road opposite the development. A bitumen road already connects the intersection Woodside Road to Dargal Road. Woodside Road is already sealed.

 

As the land is proposed as rural residential and is of sufficient size for onsite disposal of sewerage, no sewerage connection to the PIA is required.

 

The developer is responsible for the same infrastructure contributions as lots within the PIA, except that the adopted infrastructures charge resolution for the former Bungil Shire Area specifies $14,000 per lot instead of the $21,000 per lot for land in the Roma PIA.


Maranoa Regional Council

    

General Meeting -  28 November 2012

Officer Report

Meeting: General  28 November 2012

Date: 21 November 2012

Item Number: 15.2

File Number: D12/40841

 

Subject Heading:                     Building Application Fee Waiver

Classification:                                  Open Access  

Name of Applicant:                         Roma Community Menshed Inc.

Location:                                           29-31 Mayne Street Roma Lot 46 on R8610

Author & Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary: 

The Roma Community Menshed Inc. is proposing to erect a storage container at 29-31 Mayne Street, Roma.

 

The group currently operate from the ground floor of the Scout Building on the site and require additional storage area for materials and to comply with their OH&S.

 

The Roma Community Men’s Shed is seeking a refund of the Building Application Fee of $225.00 as they are a Not For Profit Organisation.

 

 

 

Officer’s Recommendation: 

Council waive all application fees prescribed for the approval of the proposed works.

 

 

 

Body of Report:

 

Consideration must be given that the “Roma Community Men’s Shed” are a Not For Profit Organisation. The loss of revenue to Council for the application fee for the Storage Container is minimal compared to the social programs that this organisation provides to the Roma community.

 

Consultation (internal/external):

 

Mr Michael Reddan

Secretary – Roma Community Menshed Inc.

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

N/A

 

Financial Resource Implications:

This small loss of revenue will not considerably affect Councils overall budget

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

Letter from Michael Reddan Sectary of the Roma Community Menshed Inc.

D12/40397

 

Report authorised by:

Graham Tiffany, Manager - Development

Robert Hayward, Director- Development & Environmental Services


Attachment 1

Letter from Micheal Reddan Scetary of the Roma Community Menshed Inc.

 

 


Maranoa Regional Council

    

General Meeting -  28 November 2012

Status Report

Meeting: General  28 November 2012

Date: 9 November 2012

Item Number: 17.1

File Number: D12/38679

 

SUBJECT HEADING:                     Community and Commercial Services Performance Report

Classification:                                  Open Access 

Report compiled by:                       Larissa Pears, Community Services Administration Assistant

 

Month & Year of Report:                November 2012

Name of Department:                     Community and Commercial Services

 

Executive Summary: 

This quarterly performance report is presented to Council to provide a statistical summary of the organisation’s performance in delivering Community and Commercial Services.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

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Supporting Documentation:

1View

Community & Commercial Services Performance Report

D12/37838

 

Report authorised by:

Melissa Wathen, Manager- Social Development

Tony Klein, Director -  Community & Corporate Services

  


Attachment 1

Community & Commercial Services Performance Report

 

STATUS REPORT

Department:

Community and Commercial Services

Reporting Period:

July 2012 to September 2012

Author:

Larissa Pears  

 

 

1.  Non-Financial Assistance

 

Date

Organisation

Nature of request

Assistance $ value

Approval Status

5-Jul-12

Injune State School P&C

Hire kitchen and chairs Injune Hall

$196.00

Yes

11-Jul-12

Roma Auxiliary Group

Hire of Roma Cultural Centre

$906.65

Yes

31-Jul-12

Queensland Murray Darling Committee QMDC

Sponsorship and hire of Mitchell Hall

$500.00

In part (sponsorship declined)

31-Jul-12

Downs Industry Schools Co-op

Hire of Roma Cultural Centre

$291.00

Yes

13-Aug-12

Anglican Parish of Mitchell

10-12 hall hires for practice

$831.60

Yes

28-Aug-12

WOW Dance

Waive fees Mitchell hall

$484.65

Yes

12-Sep-12

Maranoa Kindergarten Association

Waive fees Bassett Park Hall

$303.55

Yes

24-Sep-12

Mitchell District RLFC

Waive fees Mitchell hall

$558.80

Yes

 

 

 

Total $ Approved

$4,072.25

 

 

 

 

Total $ Not Approved

 

 

 

 

 

 

Comments:

 

 

 


Attachment 1

Community & Commercial Services Performance Report

 

 

2.  Library Services

 

Graph 1:  Comparison of Circulation Transactions

(Total number of circulation transactions).

 

Comments: Loans were all down on this time last year, with the exception of Mungallala. No fixed reasons, possibly demographic changes, technological changes with e services


Attachment 1

Community & Commercial Services Performance Report

 

 

3.  Art Galleries

 

Graph 2:  Comparison of Art Galleries Patronage

(Total number of patrons to visit art galleries).

 

Comments: The disparity between the gallery statistics will very much depend on the popularity of the exhibition on display at any one time.

 

 


Attachment 1

Community & Commercial Services Performance Report

 

 

4.  QGAP Services

 

Graph 3:  Comparison of QGAP services usage

(Total number of QGAP service users).

 

Comments: It is important to note that many QGAP transactions are seasonal and dependant on local industry, such as permits and registrations.


Attachment 1

Community & Commercial Services Performance Report

 

 

5.  Housing Services

 

Graph 4:  Maranoa Housing comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: TASQ statistics were reported in the same period for last year and have been reported separately this year. The increase in statistics is due to the Rural Housing Service Centre Pilot and the addition of 150 houses. The peak in July was due to housing inspection notices being sent and the increase in tenant requests. One Property and Tenancy worker resigned in August 2012 and the other two Property and Tenancy Workers have taken annual leave in the August and September period.


Attachment 1

Community & Commercial Services Performance Report

 

 

6.  Employability

 

Graph 5:  Employability comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

 

Comments: Reporting has changed since the same period last year and Dalby and Charleville are now shown separately. Numbers have decreased in the September period due to the tender process and a decrease in referrals received from Centrelink. Voluntary participants who have not been actively engaging to seek work were exited from the program within the guidelines.

 

 


Attachment 1

Community & Commercial Services Performance Report

 

7.  Family Violence Legal Service

 

Graph 6:  Maruma-Li Mari Outreach Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: Reporting has changed since the same period last year with St George, Goondiwindi and Cunnamulla being displayed separately.  The Coordinator position was only filled at the end of August 12 after being vacant for 4 months and staff have focused on data entry after a recent review of the service delivery model and statistical information collection and collation.

 


Attachment 1

Community & Commercial Services Performance Report

 

8.  Community Support Service

 

Graph 7:  Community Support Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: The data demonstrates the Facilitator position filled in 2012, the same period last year identified service delivery with the vacant Facilitator position and RNC staff providing basic services with Emergency Relief Services.


Attachment 1

Community & Commercial Services Performance Report

 

9.  Family Support Service

 

Graph 8:  Family Support Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: Two very successful parenting workshops over a 6 week period has resulted in  an increase in client contacts for the August and September period.

 


Attachment 1

Community & Commercial Services Performance Report

 

10. Tenant Advice and Advocacy Service

 

Graph 9:  Tenant Advice and Advocacy Service comparison of client assistance contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: These statistics have been separated from the housing statistics to demonstrate the advocacy role for tenants. This service was to cease as of the 31/10/2012, the Federal Government is continuing to fund this service via the State Government until 30/06/13.

 


Attachment 1

Community & Commercial Services Performance Report

 

11. Community Care

 

Graph 10:  Community Care Summary of Client Assistance Contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: Data for Community Care for this quarter has been captured in the total number of hours of service delivery within communities. Council is the main service provider of Community Care in the communities of Surat and Yuleba/Wallumbilla.

 

12. Maranoa Early Learning

 

Graph 11:  Maranoa Early Learning Summary of Children Contacts

(Total number of client contacts (including telephone, email, written) where assistance was provided by Officers).

 

Comments: