Agenda of General - 22 August 2012

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 8 August 2012 commencing at 9.00am

ATTENDANCE

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Acting Chief Executive Officer – Michael Parker, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Manager Organisational Development – Ed Sims, Business Development Facilitator – Ryan Gittins, System & IT Coordinator – Grant Wedlake, Regional Sport & Recreation Coordinator – Fiona Vincent, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

GUESTS

Jason Cubit representing Horizon Housing Company.

Brad McCosker representing McCulloch Robertson Lawyers.

WELCOME

The Mayor welcomed all present and declared the meeting open at 9.09am.

APOLOGIES

Resolution No. GM.209.12

Moved Cr Newman Seconded Cr O'Neil

That apologies be received and leave of absence granted for Cr. Chambers for this meeting.

CARRIED 8/0

Confirmation of Minutes

Resolution No. GM.210.12

Moved Cr Schefe Seconded Cr Flynn

That the minutes of the General Meeting (14-25.07.12) held on 25 July 2012 be confirmed.

CARRIED 8/0

Business Arising FROM MiNUTES

There was no business arising from the minutes.

On the Table

Item Number: 5.1	File Number: D12/19115
Subject Heading: Material Change of Use - "Extractive Industry", "Industry" (Medium Impact Industry), ERA 8, ERA 16, ERA 21 and Reconfiguring a Lot (Lease with a term exceeding 10 years) Location: Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195) Applicant: Ostwald Quarries Pty Ltd
Author and Officer’s Title: Danielle Pearn, Planning & Development Officer
*Executive Summary: This application seeks a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195. The proposed development is consistent with the Bendemere Shire Planning Scheme 2006 including the DEOs, Rural Zone Code and Reconfiguring a Lot Code.*
Discussion: Director Planning & Environment provided an overview of discussion outcomes with Department of Main Roads (DMR). Council determined that the matter should lay on the table for further discussion at a later point during the meeting, to allow for a review of the initial officer’s report to accommodate discussion outcomes with DMR.

Delegated Officer	Planning & Development Officer

Consideration of notices of business

There were no notices of business for consideration.

Consideration of notices of motion

There were no notices of motion for consideration.

Reception of notices of motion for next meeting

No notices of motion were received for the next meeting.

Business

Community Services

Item Number: 11.1

File Number: D12/21311

Subject Heading: Maranoa Retirement Village Decommissioning - Resident Intakes

Location: Mitchell

Author and Officer’s Title: Tony Klein, Director of Community Services

Executive Summary:

Consideration of the process of accepting new residents to the Mitchell Maranoa Retirement Village is requested considering the imminent decommissioning of the facility.

Resolution No. GM.211.12

Moved Cr Newman Seconded Cr Wason

1. That Council where possible, regulate new Maranoa Retirement Village resident intakes with the anticipated view of meeting the following indicative resident number targets for the facility leading up to decommissioning:

Indicative Resident Numbers (excluding respite residents)	Date
14	31 December 2012
12	28 February 2013
10	30 April 2013

2. That Council continues to accept new respite residents where practical to the Maranoa Retirement Village leading up to decommissioning of the facility.

CARRIED 8/0

Delegated Officer

Director of Community Services

Corporate Services

Item Number: 12.1	File Number: D12/19350
Subject Heading: Renewal of Special Lease 36/52727, Special Lease 40/200167 Location: Over Lot 8 on Crown Plan KE18 and Lot 26 on Crown Plan FT965
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 36/52727 over Lot 8 on Crown Plan KE18, Parish of Cytherea, Reserve for Camping and Water Purposes known as R5 Kennedy and Renewal of Special Lease 40/200167 over Lot 26 on Crown Plan FT965, Parish of Woleebee Reserve for Camping known as R180 Fortescue.

Resolution No. GM.212.12 Moved Cr Price Seconded Cr O'Neil That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 36/52727 over Lot 8 on Crown Plan KE18, Parish of Cytherea, Reserve for Camping and Water Purposes, R5 Kennedy and Special Lease 40/200167 over Lot 26 on Crown Plan FT965, Parish of Woleebee, Reserve for Camping on the following conditions:- 1. The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s. 2. The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use. 3. The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area. 4. Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek. 5. Should any weeds identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible. 6. Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 7. The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use. 8. If this Camping and Water Reserve is required for its gazetted purpose, the applicant must allow entry and use for this purpose. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.2	File Number: D12/21940
Subject Heading: Application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7483 Location: Over Lot 13 on DL283, Parish of Waroonga
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Conversion to Freehold of Grazing Homestead Perpetual Lease 36/7483 over Lot 13 on DL283, parish of Waroonga.

Resolution No. GM.213.12 Moved Cr Wason Seconded Cr Schefe That Council advise the Department of Environment and Resource Management that Council has no objection to the application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7483 over Lot 13 on DL283, Parish of Waroonga and furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: 12.3	File Number: D12/21942
Subject Heading: Application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7835 Location: Over Lot 12 on DL283, Parish of Waroonga
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Conversion to Freehold of Grazing Homestead Perpetual Lease 36/7835 over Lot 12 on DL283, parish of Waroonga.
Discussion: Council determined that the matter should lay on the table for further discussion at a later point during the meeting following presentation of a map identifying the applicable parcel of land.

Item Number: 12.4	File Number: D12/21944
Subject Heading: Application for Replacement Permit to Occupy over Part of Lot 34 on WV1126 - Lot A on WV1422 and Lot B on WV1603 Location: Part of Lot 34 on WV1126 - Lot A on WV1422 and Lot B on WV1603
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Replacement Permit to Occupy over Part of Lot 34 on WV1126 – Lot A on WV1422 and Lot B on WV1603.
Discussion: Council determined that the matter should lay on the table for further discussion at a later point during the meeting following presentation of a map identifying the applicable parcel of land.

Item Number: 12.5	File Number: D12/22083
Subject Heading: Renewal of Term Lease 0/219657 Location: Over Lot 2 on WV975, Parish of Blythdale Reserve for Camping Purposes, R.68 Waldegrave
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 0/219657 over Lot 2 on WV975, Parish of Blythdale, Reserve for Camping Purposes known as R.68 Waldegrave.

Resolution No. GM.214.12 Moved Cr Denton Seconded Cr Flynn That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 0/219657 over Lot 2 on WV975, Parish of Blythdale, Reserve for Camping Purposes known as R.68 Waldegrave on the following conditions:- 1. The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s. 2. The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use. 3. The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area. 4. Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek. 5. Should any weeds identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible. 6. Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 7. The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use. 8. If this Camping and Water Reserve is required for its gazetted purpose, the applicant must allow entry and use for this purpose. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Planning & Environment

Item Number: 15.1

File Number: D12/22324

Subject Heading: Application for Material Change of Use - "Accommodation units" (2 units) File Ref: 2011/17947

Location: 2 Russell Street, Roma Qld 4455 (Lot 32 on RP4449)

Applicant: Martin Building Design

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary: Martin Building Design seek approval for a Material Change of Use to establish Accommodation Units at 2 Russell Street, Roma, on land described as Lot 32 on RP4449.

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006. No submissions were received during the public notification period (02/03/2012 to 23/03/2012).

The proposed development is consistent with the Desired Environmental Outcomes (DEOs) and Urban Area Code contained in the Roma Town Planning Scheme 2006.

Resolution No. GM.215.12

Moved Cr Denton Seconded Cr O'Neil

That Council approves the application for Material Change of Use – “Accommodation Units” (2 units) located at 2 Russell Street, Roma (Lot 32 RP4449) subject to the following conditions:-

Complete and Maintain

1. Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

Plan/Document Number	Plan/Document Name	Date
00152/11 sheet 2 of 6 Rev C as amended in red	Site Plan	14/11/2011
00152/11 sheet 3 of 6 Rev C as amended in red	Proposed Floor Plan – Unit 1	14/11/2011
00152/11 sheet 4 of 6 Rev C as amended in red	Proposed Floor Plan – Unit 2	14/11/2011
00152/11 sheet 5 of 6 Rev C as amended in red	3-D Views	14/11/2011
00152/11 sheet 6 of 6 Rev C as amended in red	Elevations	14/11/2011
CMDG-R-041 Rev A	Residential Driveway Slab and Tracks	01/2010

4. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

5. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

Stormwater and Drainage

6. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

7. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

8. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

9. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

10. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Services Provisions

11. The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), at no cost to Council.

12. The existing sewer main is to be relocated adjacent to the southern boundary of the site in accordance with plan 00152/11 sheet 2 of 6 Rev C, as amended in red. A detailed design is to be submitted to Council for approval in the form of an Operational Works application.

13. A three metre wide easement is to be registered over the relocated sewer main within the allotment boundaries, to allow unimpeded access 1.5 metres either side of the main.

14. The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), at no cost to Council.

15. The development is to be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

16. If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

17. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Capricorn Municipal Development Guidelines where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Rubbish Collection

18. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

19. All bins shall be shielded from the view of travelling public and neighbours.

Access, Car parking and Manoeuvring

20. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and s tandards.

21. Vehicle crossovers from Russell Street and Duke Street are to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

22. Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

23. Provide a total of four (4) car parking spaces onsite in accordance with the approved site plan 00152/11 sheet 2 of 6 Rev C, dated 14/11/11, as amended in red.

24. All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

25. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

Environmental

26. All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

27. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

Landscaping and Fencing

28. Landscaping in the form of gardens and lawn areas, must be provided onsite in accordance with the approved plan 00152/11 sheet 2 of 6 Rev C dated 14/11/2011, as amended in red.

29. Ground covers should fully cover vegetated areas within one year of planting.

30. The mature height of vegetation established within a nine metre truncation at the north-east corner of the lot, must not exceed 1.5 metres.

31. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

Avoiding Nuisance

32. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

33. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

34. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

35. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

Infrastructure Contributions

36. An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $21,000.00 is payable to the Council. The stated charge is to be paid prior to issue of a building works permit.

Use

37. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

38. The developer is to amend the design of proposed Unit 2 and submit a revised site plan demonstrating that the development achieves a minimum boundary setback of 6 metres from the Duke Street frontage of the site.

39. The residential outbuildings must be constructed with a gable roofline orientated towards their respective street frontage. All external sides of the outbuildings are to remain completely open and must not be enclosed in any way by walls or doors of any kind, at any time.

No Cost to Council

40. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

41. All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

42. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

CARRIED 8/0

Delegated Officer

Planning & Development Officer

Item Number: 12.3	File Number: D12/21942
Subject Heading: Application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7835 Location: Over Lot 12 on DL283, Parish of Waroonga
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Conversion to Freehold of Grazing Homestead Perpetual Lease 36/7835 over Lot 12 on DL283, parish of Waroonga.
Discussion: Following review of the provided map identifying the location of the parcel of land, Council resumed discussion on the item.
Resolution No. GM.216.12 Moved Cr Newman Seconded Cr Wason That Council advise the Department of Environment and Resource Management that Council has no objection to the application for conversion to freehold of Grazing Homestead Perpetual Lease 36/7835 over Lot 12 on DL283, Parish of Waroonga and furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

LATE ITEM

Item Number: L.1	File Number: D12/23160
Subject Heading: Councillor attendance at upcoming conferences Location: Various locations Applicant: Not applicable
Author and Officer’s Title: Kelly Rogers, Coordinator Executive Services
*Executive Summary:* The Local Government Association of Queensland (LGAQ) advertises a number of events throughout the year across a range of topics relevant to local government. Councillors may wish consider attendance at a number of these conferences where considered to be of benefit.

Resolution No. GM.217.12 Moved Cr O'Neil Seconded Cr Newman That Council endorses the attendance of individual Councillors for upcoming conferences as follows:- 1. Cr. Denton and Cr. Flynn to attend the International Economic Development Conference on 17- 20 September 2012; 2. Cr. Price and Cr. Newman to attend the 2012 Community Well Being Symposium on 20-23 November; 3. Cr. Loughnan, Cr. Chambers, Cr. Peter Flynn and Cr O’Neil to attend the 2012 Annual LGAQ Conference on 22 - 25 October 2012. CARRIED 8/0

Delegated Officer	Coordinator Executive Services

Item Number: 12.4	File Number: D12/21944
Subject Heading: Application for Replacement Permit to Occupy over Part of Lot 34 on WV1126 - Lot A on WV1422 and Lot B on WV1603 Location: Part of Lot 34 on WV1126 - Lot A on WV1422 and Lot B on WV1603
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* The Department of Environment and Resource Management seeks Council’s views on an Application for Replacement Permit to Occupy over Part of Lot 34 on WV1126 – Lot A on WV1422 and Lot B on WV1603.
Discussion: Following review of the provided map identifying the location of the parcel of land, Council resumed discussion on the item.
Resolution No. GM.218.12 Moved Newman Seconded Cr Wason That Council advise the Department of Environment and Resource Management that Council has no objection to the application for replacement permit to occupy over Part of Lot 34 on WV1126 – Lot A on WV1422 and Lot B on WV1603 on the following conditions:- 1. The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s. 2. The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use. 3. The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area. 4. Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek. 5. Should any weeds identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible. 6. Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 7. The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use. Furthermore, Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 9.45am

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.34am

CONFIDENTIAL ITEMS

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(e) contracts proposed to be made by it;

(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

(a) the appointment, dismissal or discipline of employees

Resolution No. GM.219.12

Moved Cr Newman Seconded Cr Denton

That Council close the meeting to the public at 10.35am.

CARRIED 8/0

Presentations/Petitions and Deputations

Jason Cubit representing Horizon Housing Company provided Council an overview of the organization and sought Council’s input into the operation of the Memorandum of Understanding between both parties.

This presentation was delivered in closed access as part of Council’s confidential agenda segment.

Brad McCosker representing McCulloch Robertson Lawyers discussed the legalities of potential risks and opportunities for the proposed flood mitigation strategy.

This presentation was delivered in closed access as part of Council’s confidential agenda segment.

The Mayor left the Chambers at 11.28am.

The Mayor entered the Chambers at 11.32am.

Cr. Flynn left the Chambers at 11.55am

Cr. Flynn entered the Chambers at 11.59am.

The Mayor left the Chambers at 12.07pm with the Deputy Mayor, Cr. Wason taking the chair.

The Mayor entered the Chambers at 12.55pm.

The Mayor left the Chambers at 1.08pm.

The Mayor entered the Chambers at 1.14pm.

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 1.30pm

Subject Heading: resumption of standing orders

Council resumed the meeting at 2.00pm

Cr. Newman left the Chambers at 2.25pm.

Cr. Newman entered the Chambers at 2.58pm.

Cr. O’Neil left the Chambers at 2.35pm.

Cr. O’Neil entered the Chambers at 2.40pm.

The Mayor left the Chambers at 2.36pm.

The Mayor entered the Chambers at 2.38pm.

Cr. Flynn left the Chambers at 2.57pm.

Cr. Flynn entered the Chambers at 3.00pm.

Cr. Schefe declared an interest in Item L.3 – “Lease and Management of the Roma Recreation Centre - Tender for the Lease and Management,” due to his wife being contracted to deliver fitness classes with the current lessee, who is also an applicant for Lease and Management of the Centre, and left the Chambers at 3.14pm taking no further part in discussions on the matter.

At cessation on discussion of Item L.3 “Lease and Management of the Roma Recreation Centre - Tender for the Lease and Management,” Cr. Schefe entered the Chambers at 3.52pm.

Resolution No. GM.220.12

Moved Cr Price Seconded Cr Wason

That Council opens the meeting to the public at 3.53pm.

CARRIED 8/0

Item Number: 5.1

File Number: D12/19115

Subject Heading: Material Change of Use - "Extractive Industry", "Industry" (Medium Impact Industry), ERA 8, ERA 16, ERA 21 and Reconfiguring a Lot (Lease with a term exceeding 10 years)

Location: Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant: Ostwald Quarries Pty Ltd

Author and Officer’s Title: Danielle Pearn, Planning & Development Officer

Executive Summary: This application seeks a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195.

The proposed development is consistent with the Bendemere Shire Planning Scheme 2006 including the DEOs, Rural Zone Code and Reconfiguring a Lot Code.

Discussion:

Following review of the initial officer’s report in support of discussions undertaken with Department of Main Roads, Council again resumed discussion on the item.

Resolution No. GM.221.12

Moved Cr Denton Seconded Cr Newman

That Council approves the application for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195, for a period of 6 months. Council considers the development will not adversely impact the residents of Wallumbilla if limited to a six month period only. The development be approved subject to the following conditions:

Advisory Notes

It is an offence to move or transport a vehicle on a road, if it is known, or ought to be known, that it or its load is contaminated with a declared plant. Before moving a contaminated vehicle, either –

a). the load must be contained so as to prevent the release of any contaminated/ reproductive material; or

b). the vehicle must be cleaned so that all contaminated / reproductive material is removed.

Numerous wash down (clean down) facilities are available within the shire to help remove weed seeds, soil and other foreign matter from vehicles and machines.

Development Permit for Reconfiguring a Lot (lease with a term exceeding 10 years)

Complete and Maintain

2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3. Maintain the approved development being Reconfiguring a Lot (lease with a term exceeding 10 years) in accordance with the following approved plans:

Plan/ Document number	Plan/Document name	Date
SP250334	Plan of Lease A in Lot 2 on SP186195	24/11/11

Stormwater and Drainage

4. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

5. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

6. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

7. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

Erosion Control

8. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

Avoiding Nuisance

9. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

Access, Roads, Landscaping and Lighting

10. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

11. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

Before Plans are Sealed

12. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council sealing the Plan of Survey.

13. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being sealed.

No Cost to Council

14. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

15. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

16. All costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, document lodgement, plan sealing and land transfers.

17. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

18. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

Development Permit for a Material Change of Use – “Extractive Industry” & “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA16 (2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle

Complete and Maintain

19. Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of t he approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

20. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

21. Maintain the approved development being Material Change of Use – “Extractive Industry” & “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA16 (2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle in accordance with the approved plans:

Plan/Document number	Plan/Document name	Date
A.000	Master Plan	22/12/2011
A.001	Lease Area	22/12/2011
A.100	Office Floor Plan/Elevations	21/12/2011
B.100	Lunch Room Floor Plan/Elevations	21/12/2011
C.100	Unisex Ablutions Floor Plan/Elevations	21/12/2011
D.100	Workshop Floor Plan	21/12/2011
D.200	Workshop Elevations	21/12/2011
	Site Based Management Plan prepared by FSA Consulting	16/12/2011
CMDG-R-040 Rev A	Rural Road Access and Property Access Over Table Drains (Access along bitumen roads)	01/2010
	CMDG Geometric Road Design D1 Design Guidelines	10/2007

Operations of Approved Use

All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

All necessary utilities and services must be connected and operational prior to the commencement of the approved use and maintained in good order after the use commences.

All approved uses must be carried out in accordance with the requirements of the approved Site Based Management Plan, prepared by FSA Consulting, and dated 16 December 2011.

The extraction of material is to occur within discrete areas of the site. The developer is to provide Council with plans identifying the location and boundaries of extraction pits prior to commencement of the use and on an annual basis thereafter.

Rehabilitation is to be carried out on pits that cease to be used for extraction, as determined by Council, in accordance with the recommendations in Section 4.7.6.2.5 of the approved Site Based Management Plan, prepared by FSA Consulting.

The developer/quarry operator must supply to Council a Cadastral Survey Plan defining the extent of the quarry operations including the distance from all property boundaries as shown on the approved site plan, within two months of the approved uses commencing.

The boundaries and the extent of quarry operations must be clearly visible, identified and marked at all times in a manner that allows operational staff and site contractors to clearly identify the limits of the extraction area.

No extraction of material is to occur outside of Lease Area A (SP250334) as shown on the approved site plan.

The volume of material extracted from the site must not exceed 100,000 tonnes per annum.

Haulage of material from the site must not occur outside the hours of 6.00am to 6.00pm when travelling within two (2) kilometres of town areas.

The hours of operation for processing, extraction and other operations must be in accordance with the Environmental Protection Act 1994.

On closure of the quarry operations and prior to rehabilitation of the premises the landowner/quarry operator must supply to Council a Cadastral Survey Plan defining the extent of the quarry operations including the distance from all property boundaries, within two months of closure.

The loading of quarry material extracted from the site and the loading and unloading of plant and associated materials must be contained wholly within Lease Area A.

Vehicle access and egress from Swans Road is to be sealed with a 2 coat bitumen seal extending 50 metres within the property boundary from the pavement on Swans Road.

The developer/quarry operator shall submit to Council and implement a Pest Management Plan (noxious weeds) to control all declared weeds on the premises, prior to commencement of the approved uses.

The developer must pay a haulage contribution charge (at a rate of $0.20 per tonne of material extracted from the premises over and above a 5000t per annum) in accordance with Maranoa Regional Council’s Fees and Charges as adopted for the 2012/2013 financial year. Contribution amounts are to be paid to Maranoa Regional Council on an annual basis, with the first payment due 12 months from the date of commencement of the use. Payments made to Council for this development will be subject to annual rate increases in accordance with the Haulage Contribution charges for the financial year the material was extracted.

The developer is to notify Council upon commencement of the approved uses.

Stormwater and Drainage

Stormwater must not be allowed to pond on the lease area being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

The stormwater drainage shall be designed such that no ponding of stormwater within upstream properties occurs as a result of the development.

Any increases in volume, concentration or velocity of stormwater from the lease area being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

There must be no increases in any silt loads or contaminants in any overland flow from the lease area being developed during the development process and after development has been completed.

The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

Erosion Control

On-site erosion is to be managed in accordance with the recommendations of the Site Based Management Plan, prepared by FSA Consulting, dated 16 December 2011.

During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

Services Provisions

The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

The site must be provided with an on-site sewerage disposal system in accordance with Schedule 5 – “Standards for Sewerage Supply”.

The site must be provided with an electricity supply generator adequate to service the site and all approved uses.

All services installation to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

All costs associated with the development works including any necessary alteration, relocation of services, public utility mains or installations must be met by the developer. The developer is responsible for accurately locating all existing services prior to any development works commencing.

Rubbish Collection

At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

Access, Roads, Landscaping and Lighting

Vehicle manoeuvring areas must be provided on-site for an Articulated Vehicle so that all vehicles can enter and leave the site in a forward direction.

The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

All traffic generated by the development is to access the Warrego Highway via Swans Road and East Street.

The developer must ensure that the nominated route is maintained throughout the duration of the use (six months) to a “No worsening” standard as maintained by pre and post activity inspections and, regular joint inspections conducted by the developer and Maranoa Regional Council staff. All costs are to be borne by the developer.

The applicant shall pay a contribution of $ 25,000.00 towards the increased depreciation of East Street.

Vehicle crossovers from Swans Road to the development site are to be constructed in accordance with CMDG Standard Drawing SD-R-040 Rural Road Access and Property Access Over Table Drains (Access along bitumen roads). Vehicle accesses must accommodate the movement of any heavy vehicles accessing the site. The sight distance must comply with a design speed of 80 km/hr and in accordance with Austroads, “Part 5 Guide to Traffic Engineering Practice – Intersections at Grade”. The assumed traffic count range shall be > 300 but < 999 vpd.

Advisory warning/speed signs are to be installed to indicate the turning of heavy vehicles in accordance with the Manual of Uniform Traffic Control Devices (MUTCD).

All development works that will revert to Council control are subject to a twelve (12) month maintenance period during which time the developer will be responsible for the maintenance of the works, the rectification of any design omissions or defects, and the repairs of any construction defects that are subsequently found.

Landscaping is to be provided with a minimum width of five (5) metres adjacent to the Swans Road frontage of the lease area. Landscaping is to have a mature height of at least three (3) metres within five (5) years of planting and must comprise of native species.

All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Avoiding Nuisance

Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

Unsealed service roads are to be watered upon receipt of a complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

Signage and linemarking

Signage and linemarking to be in accordance with MUTCD requirements and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities.

Signage must be erected to delineate vehicle manoeuvring pathways on site.

No Cost to Council

The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

CARRIED 8/0

Delegated Officer

Planning & Development Officer

Item Number: 22.1	File Number: D12/21869
Subject Heading: Business Continuity Plan - Tender for the Installation of a Fibre Network - Tender No. 12/28
Author and Officer’s Title: Grant Wedlake, Systems & IT Coordinator
*Executive Summary:* As part of a strategy to enable the implementation of a Business Continuity Plan for Maranoa Regional Council tenders were called for the laying of a fibre optic cable between the Bungil Street office and the Cartwright Street Office.
Resolution No. GM.222.12 Moved Cr Schefe Seconded Cr Newman That Council awards the contract for the Installation of a Fibre Network to Nexon Asia Pacific for the amount of $297,427.26; subject to any variation agreed should parts of the contract, such as the Neighbourhood Centre, not be required and subject to approval of this project as part of the 2012-2013 budget. CARRIED 8/0

Delegated Officer	Systems & IT Coordinator

Item Number: 22.2	File Number: D12/21873
Subject Heading: Business Continuity Plan - Tender for the Provisioning of a Data Centre & a Data Recovery Solution
Author and Officer’s Title: Grant Wedlake, Systems & IT Coordinator
*Executive Summary:* As part of a strategy to enable the implementation of a Business Continuity Plan for Maranoa Regional Council tenders were called for the provisioning of a Data Centre to be located at the Bungil Street office and a Data Recovery Centre to be located at the Cartwright Street Office.
Resolution No. GM.223.12 Moved Cr O'Neil Seconded Cr Price That Council does not award the contract for the provisioning of a Data Centre at this time due to budget constraints for the 2012/13 financial year period; And, That Council again call tenders in preparation for 2013/14 budget deliberations. CARRIED 8/0

Delegated Officer	Systems & IT Coordinator

Item Number: 22.3	File Number: D12/22611
Subject Heading: Big Rig Management Rights
Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities
*Executive Summary:* In June 2011 Council considered two tenders for the management rights to the Big Rig Tourism Facility. This report provides background information on this matter and also seeks Council direction in moving forward and finalising a management agreement in respect to the Big Rig.
Resolution No. GM.224.12 Moved Cr Denton Seconded Cr Wason That Council accepts the tender from G.T and K.C Alexander for management rights to the Big Rig Complex at the tendered price of $73,458 for a two year period with the option to renew for a further two years with the commencement date for the management agreement being 8 June 2011 and furthermore that if the agreement is not finalised by 30 September 2012 that this matter be tabled again at Council with the view to recalling Tenders for the management rights. CARRIED 8/0

Delegated Officer	Manager Risk and Facilities

Item Number: L.2	File Number: D12/22580
Subject Heading: Roma Urban Development Area - ULDA
Author and Officer’s Title: Edward Sims, Manager Organisational Performance
*Executive Summary:* This report provides information to Council about: 1. ULDA’s progress with their urban development area in Roma. 2. Aspects of the UDA that are incompatible with Council’s planning scheme in Roma and 3. A basis under which Council might advocate that the UDA be ceded to Council for completion. 4. Indicative development costs of UDA site for council consideration
Resolution No. GM.225.12 Moved Cr O'Neil Seconded Cr Newman That Council make representations to the Premier and Deputy Premier of Queensland with the goal of transfer of the Roma UDA to Council. CARRIED 8/0

Delegated Officer	Manager Organisational Performance

Cr. Schefe declared an interest the following item due to his wife being contracted to deliver fitness classes with the current lessee, who is also an applicant for Lease and Management of the Centre, and left the Chambers at 4.06pm taking no further part in discussions or debate on the matter.

Item Number: L.3	File Number: D12/22589
Subject Heading: Lease and Management of the Roma Recreation Centre - Tender for the Lease and Management Location: George Street, Roma
Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services
*Executive Summary:* Expressions of Interest were called in April 2012. Due to the election, consideration by Council could not occur until early June 2012. This report will provide Council with information about the assessment of Tenders and the awarding of the Tender for the Lease and Management of the Roma Recreation Centre.
Resolution No. GM.226.12 Moved Cr Flynn Seconded Cr Newman That based on the assessment of the Expressions of Interest and Tenders for the Lease and Management of the Roma Recreation Centre Council award the contract for the Lease and Management to Queensland Police Citizens Youth Welfare Association (PCYC Roma) for a period of 10 years for a peppercorn rental of $1 per annum and Council accept PCYC’s tender that Council pay PCYC $15,000 pa for the first year of the lease and that this subsidy be reviewed annually and that Council negotiate the other terms and conditions of the Lease and Management agreement subject to the information supplied in the EOI and Tender submitted by PCYC Roma and what outcomes would be most advantageous to Council. CARRIED 6/1

Delegated Officer	Director of Corporate Services

At cessation on discussion and debate on the abovementioned item, Cr. Schefe entered the Chambers at 4.08pm.

Item Number: L.4	File Number: D12/22589
Subject Heading: appointment of chief executive officer Location: Maranoa Regional Council
Councillor Title: Cr. Robert Loughnan, Mayor
*Executive Summary:* Applications for the position of Chief Executive Officer for Maranoa Regional Council closed on 23 July, 2012. Shortlisted candidates were then interviewed by designated Councillor panel members on 6 August, 2012.

Resolution No. GM.227.12

Moved Cr O'Neil Seconded Cr Schefe

That Council progress negotiations with the preferred applicant as recommended by panel members for the position of Chief Executive Officer of Maranoa Regional Council.

CARRIED 8/0

Delegated Officer

Mayor

CLOSURE

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.10pm.

These Minutes are to be confirmed at the next General Meeting of Council to be held on 22 August 2012, at Roma Administration Centre.

...............………................. ..................................

Mayor. Date.

Attachment 1

Mitchell WORK Camp - Outcome Report 2011 2012

1.0 Year In Review 2011-2012 – Summary

The Mitchell WORK Camp Community Advisory Committee’s membership has been maintained with a strong representation of the Mitchell and district community, however with the current change of Council, we wish to elect a new committee to replace former Councillor Tom Hartley.

Without the ongoing support and assistance provided by the Mitchell WORK Camp many of the events, days of celebration, activities we host in this Community and ongoing maintenance of facilities including Tourism destinations would be often extremely difficult to deliver without the assistance of the Mitchell WORK Camp.

During 2011-2012 the Mitchell WORK Program delivered 4654 hours of assistance to various Community & Council projects and activities. These projects included capital works projects, maintenance programs and community events as outlined below. This includes WORK Camp heavily assisting with the Mitchell Community flood clean-up which could not have been undertaken without their valued assistance throughout February & March 2012.

Project /Activity	Hours
Maranoa Retirement Village - Maintenance Program / Garden Project / Storage Facility	954
Mitchell Show Grounds – Maintenance Program and 2010 Annual Show	637
Mitchell Town Maintenance and River Walk Maintenance	596.5
Mitchell Community Flood Assistance to the town	440
Nalingu Aboriginal Corporation – Yumba Settlement Maintenance	298
Cemetery Maintenance – Mitchell / Amby & Dulbydilla	298
Dunkeld Pony Club – Maintenance and Event Assistance	273
A-Maze-In Gates Project	233.5
Maranoa Diggers Races – Grounds preparation	166.5
Catholic Church – Maintenance Program / Charity Shop / Parish Fete	142
Amby Churchgrounds – Grounds Maintenance	138.5
Fishermans Rest – Maintenance Program	135
Anglican Church – Maintenance Program	89
Major Mitchell Campsite - Maintenance	56
Amby Rural Fire Service Grounds Maintenance	49
Mitchell War Memorials – Project Maintenance	26
Booringa Heritage Museum – Assistance with museum repairs (flood damage)	24
Mungallala Streetscape – Maintenance	24
Anduna Kindergarten Mitchell – Grounds Maintenance	23
Masonic Lodge Grounds Maintenance	19
Craft Cottage - Grounds Maintenance	13.5
Mitchell Fire Station – Grounds Maintenance	11.5
Booringa Action Group Craft Cottage – Grounds Maintenance	7

2.0 Advisory Committee

It is the goal of the Committee to not only develop a program of projects and activities which will enhance our communities’ liveability and wellbeing, but also provide positive and meaningful learning and skills development opportunities for program participants.

2.5 Membership

The Mitchell Work Camp Community Advisory Committee comprises of representatives of various local community stakeholder groups. Community representatives include –

Mr Peter Shaddock WORK Program Coordinator – Darling Downs Correctional Centre

Ms Annette Wockner Program Coordinator – Darling Downs Correctional Centre

Mr Phil Somerville &

Mr Don Marsh Mitchell WORK Camp Supervisor/s – Darling Downs Correctional Centre

Mr Scott Reid Queensland Police Service – Mitchell

Councillor Tom Hartley Maranoa Regional Council

Ms Noela Ward Maranoa Regional Council – Chairperson

Miss Jane Fenton Community Development Coordinator – Mitchell – Acting Chairperson

Mr Ritchie Hamilton Maranoa Regional Council

Mrs Debbie Tully Mitchell RSL & Combined Sports Club - Secretary

Mrs Madonna Connolly Community Representative (Business Owner / Operator)

Mr Gary Birkett Community Representative (Business owner / Operator)

Ms Kate Field Community Representative (Health Services)

Ms Sylvia Wilson-Kuhnbauer Probations and Parole

3.0 Program Objectives

The primary objectives of the Mitchell Work Program over the past twelve months include –

§ Development and implementation of projects and activities which provide real and meaningful learning experiences and skill development opportunities for WORK Program participants;

§ Extensive assistance with the Mitchell flood clean-up; February and March 2012. This included cleaning and removal of debris for Council owned facilities, Community groups and organisations and private households where elderly people were unable to undertake the works themselves.

§ Contribution to the Maranoa’s Tourism season by maintaining clean amenities, gardens, parks & other visitor destinations to a high standard all year round;

§ Identification and program of projects and activities which enhance resident wellbeing and liveability of the Mitchell and surrounding communities;

§ Accessing opportunities to promote and highlight the success and positive contribution that the program makes to the communities of Mitchell, Muckadilla, Amby, Mungallala and Dunkeld;

§ Assisting community groups to bring to fruition projects which otherwise would be difficult to achieve without WORK Program support;

§ Delivery of projects which benefit special need groups or the broader community.

4.0 MAJOR & CAPITAL WORKS PROJECTS
Project Maranoa Retirement Village Grounds Maintenance	Offender Hours: 954
Project Scope Continuous support is offered to the Maranoa Retirement Village to assist with upkeep and maintenance of their grounds, gardens and pathways. The assistance from WORK Camp for this project is highly beneficial and without their assistance may be impossible to keep on top of. The need for constant grounds maintenance of this facility has been a necessity. The assistance from the Mitchell WORK Camp has been exceptionally valuable for the Maranoa Regional Council and Maranoa Retirement Village Auxiliary as a combined partnership. Grounds maintenance and repairs have been undertaken throughout the past 12 months. Project Benefits / Outcomes The benefits which have been achieved through the completion this project include – ü Provides opportunities for residents to participate in low impact physical activity within a safe and suitable environment; ü Raised garden beds provide residents with restricted or limited ability e.g. wheelchair confined with an opportunity to continue to with personal interest activities such as gardening; ü Residents from a rural background appreciate the outdoor space which is provided in a safe yet informal setting; ü Residents have an area where they can social and entertain their visitors which provides a level of privacy and independent;
Project: Project: Mitchell Flood Assistance – Feb/March 2012	Offender Hours: 440
Project Scope The eve of February 2, 2012 Mitchell residence faced the possibility of something that was believed would never occur in this community and that was to inundate the township with flood waters. The river continued to rise and the township was evacuated to higher ground at the Evacuation Centre (Maranoa Regional Council Depot). On February 3, 2012 80% of the community of Mitchell was heavily under water and people were asked not to return to their homes until February 5. The need for assistance to clean up this disaster zone was a necessity. The assistance from the Mitchell WORK Camp has been exceptionally valuable for the Maranoa Regional Council and Community members of Mitchell. WORK Camp Coordinators from Darling Downs Correctional Services were straight on the phone to offer assistance from February 2. WORK Camp assisted with removal of debris, street cleans, rubbish runs and numerous projects to ensure the town could get back to normal as soon as possible. Project Benefits / Outcomes The benefits which have been achieved through the completion this project include – ü Provides residents with a positive outcome after such devastation struck their community; ü Debris removal and clean streets throughout the community were obtained in a short period of time;
Project: A-Maze-In Gates Project	Offender Hours: 233.5
Project Scope Provision of labour to assist with the installation of the Musical Cattle Grid and A-Maze-In Gates Project. The Maze will consist of local gates donated by property owners from Mitchell & District which will have a unique latch to open each gate in the maze. These gates represent sheep & cattle properties as well as local Tourism Farm Stays which will be a replica to their property entrance gate. At the end of the maze (welded by Mitchell WORK Camp) the person ends up at a Musical Cattle Grid representing the Marimba Instrument. This instrument is fun for youth, and people of all ages to play with. Without the assistance of the Mitchell WORK Camp this project would not be able to be completed. Extensive hours and time have been given by WORK Camp to the development of this project inclusive of but not limited to; ü Surface preparation; ü welding skills ü cutting of metal materials ü measurements taken of site and plans designed ü installation of posts for the maze ü utilisation of appropriate equipment and machinery to dig holes to install the posts ü liaising with Community Development Coordinator to ensure design is appropriate Project Benefits / Outcomes ü Popular for local youth / adults to utilize and discover the local history / stories from properties who have supplied gates for the development of this Maze; ü Enjoyment is given for everyone who uses the Marimba instrument, which is a Musical Cattle Grid ü Enhanced presentation to the Mitchell River Reserve; ü Encourages musical development;

5.0 ONGOING MAINTENANCE SUPPORT & ASSISTANCE

Project: Mitchell Town Maintenance & River Walk Maintenance

Offender Hours: 596.5 hrs

Grounds maintenance to the Mitchell Town Entrance and River walk which both locals and visitors utilize all year round; this includes the River walk which starts at the Mitchell Caravan Park and concludes at Fishermans Rest by the Mitchell WORK Camp including –

ü Mowing and weed management controls undertaken

ü Constant maintenance to the –

Maranoa River Walk (which is now unfortunately severely flood damaged);

Neil Turn Weir Camping Reserve;

Fisherman’s Rest Precinct;

Town entrance garden beds (eastern and western town entrances).

Project: Cemetery Maintenance – Mitchell / Amby & Dulbydilla

Offender Hours: 298 hours

The ongoing maintenance assistance provided to the Maintenance of Cemeteries in the Mitchell & District area include; Amby, Mitchell & recently Dulbydilla which is situated on the Warrego Highway towards Mungallala. These sites are maintained by the Mitchell WORK Camp Program and include –

ü Weed management control;

ü Mowing and Whipper Snipping;

ü General grounds maintenance;

Project: Nalingu Aboriginal Corporation

Offender Hours: 298hrs

The ongoing maintenance assistance provided to Nalingu Aboriginal Corporation by the Mitchell WORK Camp Program includes –

ü Grounds maintenance Tourism trail “Bush tukka trail”;

ü Grounds maintenance to Yumba Settelment Grounds;

ü Grounds maintenance provided to old school house area;

ü Provision of assistance leading up to Yumba Event;

Project: Catholic Church Grounds Maintenance & Charity Shop / Parish Fete

Offender Hours: 142hrs

The ongoing maintenance assistance provided to the Mitchell St Columba’s Catholic Church by the Mitchell WORK Camp Program includes –

ü Grounds maintenance of St Columba’s Catholic Church and Presbytery;

ü Exterior and interior cleaning of Mitchell Catholic Church;

ü Basic building maintenance to the Church and Presbytery;

ü Provision of assistance to Parish Fete including set up of event set up and removal of rubbish bins;

ü Set up of stalls for Parish Fete;

Project: Amby Church Grounds Maintenance

Offender Hours: 138.5 hrs

The Mitchell WORK Camp undertakes general grounds and building maintenance at the Mitchell Show Grounds and pavilions including –

ü Slashing and mowing of grounds;

ü General Maintenance to facility

Project: Anglican Church Building & Grounds Maintenance

Offender Hours: 89 hrs

The ongoing maintenance assistance provided to the Mitchell All Saints Anglican Church by the Mitchell WORK Camp Program includes –

ü Grounds maintenance of All Saints Anglican Church (Mitchell), Rectory and St Barnabas Anglican Church (Amby);

ü Exterior cleaning of All Saints Church, Rectory and St Barnabas Church

ü Basic building maintenance to the Churches and Rectory.

Project: Major Mitchell Campsite

Offender Hours: 46 hrs

The ongoing provision of assistance provided to the tourism attraction; Major Mitchell Campsite by the Mitchell WORK Camp Program includes –

ü Grounds maintenance to this tourism destination located approximately 40km North East of Mitchell;

ü Ensure that the campsite is kept neat and tidy to attract local tourism;

ü Basic building maintenance to the slab hut at the campsite.

Project: Amby Rural Fire Service Grounds Maintenance

Offender Hours: 49 hrs

The Mitchell WORK Camp undertakes general grounds maintenance at the Amby Rural Fire Service which is located at Amby.

ü Slashing and mowing of grounds;

ü Weed management;

ü Building maintenance;

ü Management of overgrown tree;

Project: Mitchell War Memorials Maintenance

Offender Hours: 26hrs

The Mitchell WORK Camp has undertaken general maintenance of the Mitchell Garden of Remembrance and War Memorials located at the entrance of the Mitchell War Memorial Swimming Pool.

ü Slashing and mowing of grounds;

ü Weed management;

ü Installation of mosaic tables and chairs for tourists and locals to utilise;

Project: Booringa Heritage Museum flood damage repairs

Offender Hours: 24 hrs

General grounds maintenance and flood repair to the Booringa Heritage Museum.

Project: Mungallala Streetscape – Maintenance

Offender Hours: 24 hrs

General grounds maintenance and weed control to the Mungallala Main Street.

Project: Anduna Kindergarten - Maintenance

Offender Hours: 23 hrs

General grounds maintenance of the Anduna Kindergarten.

Project: Masonic Lodge Grounds Maintenance

Offender Hours: 19hrs

General grounds maintenance and weed control of the Masonic Lodge precinct.

Project: Mitchell Fire Station Grounds Maintenance

Offender Hours: 11.5hrs

General grounds maintenance of the Fire Station.

Project: Booringa Action Group Craft Cottage Maintenance

Offender Hours: 7 hrs

General grounds maintenance of the Craft Cottage yard.

6.0 Community Events Assistance
Offender Hours: 1076.5
Event: 2012 Maranoa Diggers Races		Offender Hours: 166.5
Grounds preparation in months leading up to the hosting of the 2012 Maranoa Diggers Races Race Meet was undertaken. Assistance with the delivery and set up of tables, chairs and marquees etc. ü Grounds maintenance of Race Track; ü Provision of assistance with event-set up for annual race meet held in June 2012 including removal of rubbish bins and general tidy up after race meet; ü Basic building maintenance to the grandstand & track railings;
Event: 2012 Annual Mitchell Show		Offender Hours: 637
Preparation of the grounds and buildings in the months leading up to the 2010 Mitchell Show. Assistance was provided with event set up (e.g. pavilions, marquees, tables and chairs) and take down. The Mitchell WORK Camp also assisted throughout the event with rubbish removal, cleaning of amenities and general labouring tasks.
Event: 2012 Dunkeld Pony Club – Easter Carnival		Offender Hours: 273
Assistance was provided with the setup of the Dunkeld Pony Club Easter Carnival inclusive of General grounds maintenance and assistance with set up of jumps, stalls etc.

Locals and visitors celebrate the Yumba Reunion.jpg

Thank you for assisting with the delivery of our Community Events and Activities at the Yumba Settlement in Mitchell during 2011 – 2012

7.0 Summary

In summary the Maranoa Regional Council and the communities of Mitchell, Amby, Dunkeld, Muckadilla and Mungallala look forward to the continuation of this very successful community partnership with the Department of Community Safety.

The Mitchell WORK Camp Community Advisory Committee will continue to develop projects and activities which strive to achieve the goals and objectives of the WORK Program with positive outcomes for both program participants and the local community.

The community of Mitchell & District look forward to many more positive outcomes in the 2012 – 2013 Financial Year. Thank you so much for your assistance in 2011-2012 to assist us with so many community initiatives and positive successes and outcomes for this community.

Meeting: General 22 August 2012	Date: 13 August 2012
Item Number: 10.1	File Number: D12/24201

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 11.1	File Number: D12/23921

1 View	Mitchell WORK Camp - Outcome Report 2011 2012	D12/23920
2 View	Queensland Corrective Services - Mitchell Work Camp - 6/8/12	S12/11564

Meeting: General 22 August 2012	Date: 19 June 2012
Item Number: 12.1	File Number: D12/17989

Meeting: General 22 August 2012	Date: 25 July 2012
Item Number: 12.2	File Number: D12/22148

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 12.3	File Number: D12/23893

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 12.4	File Number: D12/23902

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 12.5	File Number: D12/23904

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 12.6	File Number: D12/23906

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 12.7	File Number: D12/23915

Meeting: General 22 August 2012	Date: 10 August 2012
Item Number: 12.8	File Number: D12/23929

Meeting: General 22 August 2012	Date: 15 June 2012
Item Number: 13.1	File Number: D12/17672

Years	25mm	50mm
12/13	$591.60	$2,370.30
13/14	$521.20	$2,488.75
14/15	$652.20	$2,613.10
Total	$1765	$7472.15
Pot. Saving	$5707.15

Grant Types	Round Opens	Round Closes	Funding Supplied
Major Grant ($15,001.00 - $50,000.00)	3September 2012	31 October 2012	25%
Community Grants ($101.00 - $15,000.00)	3September 2012	31 October 2012	50%

Meeting: General 22 August 2012	Date: 13 August 2012
Item Number: 15.1	File Number: D12/24060

Meeting: General 22 August 2012	Date: 1 August 2012
Item Number: 17.1	File Number: D12/22744

Organisation	Nature of Request	Assistance $ Value	Approval Status	Comments
Injune Hospital Auxiliary	Fee waiver for hire of Injune Hall to host annual Hospital Auxiliary fundraiser – Injune Flower Show (28-29 September 2012).	$267.20	Approved
Injune Tourism Association	Waiver of fees for hire of 30 chairs for use at Injune Where Country Is weekend.	$162.00	Approved
Roma Highland Dancers	Fee Waiver for Annual Dinner & Concert at Roma Cultural Centre	$187.00	Approved
NAIDOC	Fee Waiver for NAIDOC Celebrations at Roma Cultural Centre	$462.00	Approved




	Total Approved	$1,078.20
	Not Approved
	Total Approved YTD	$12,393.05
	Total Not Approved YTD	$5,148.95