BUSINESS PAPER
General Meeting
Wednesday 28 March 2012
Mitchell Administration Centre
NOTICE OF MEETING
Date: 23 March 2012
Mayor: Councillor R S Loughnan
Deputy Mayor: Councillor T G Hartley
Councillors: Councillor J P Bartels
Councillor J L Chambers
Councillor R J Denton
Councillor W M Newman
Councillor M L Price
Councillor W S Wason
Councillor J S Watson
Chief Executive Officer: Mr Paul Bawden
Senior Management: Mr Tony Klein (Director Community Services)
Mr Matthew McGoldrick (Director Corporate Services)
Mr Barry Omundson (Director Infrastructure)
Mr Rob Hayward (Director Planning & Environment)
Officers: Ms Jane Frith (Corporate Communications Officer)
Please find attached agenda for the General Meeting to be held at the Mitchell Administration Centre on March 28, 2012 at 9.00am.
Paul Bawden
Chief Executive Officer
Maranoa Regional Council
General Meeting - 28 March 2012
TABLE OF CONTENTS
Item Subject
No
2 Present/Apologies
3 Confirmation of Minutes
General 14 March 2012........................................................................................................
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
6.1 Toowoomba Regional Enterprise 10.30AM
Shane Charles (CEO), John Wagner (Chairman) & Matthew Ostwald (Deputy Chairman) representing Toowoomba Regional Enterprise will provided Council an overview of the newly formed companies proposal to merge the Toowoomba Regional Enterprise and the Surat Basin Corporation to form the Toowoomba and Surat Basin Enterprise. They will also deliver an overview of the organisations' role. |
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Executive Services
11 Community Services
11.1 2012 Australia Day Awards & Celebrations Post Event Report
Prepared by: Nicola Gear, Community Development Coordinator - Surat
12 Corporate Services
13 Infrastructure
14 Commercial Business
15 Planning & Environment
Status Reports
16 Executive Services
16.1 Organisational Monthly Performance Report
Prepared by: Tanya Mansfield, Manager Risk and Facilities
Attachment : Organisational Performance Report - 31 January 2012
17 Community Service
18 Corporate Services
18.1 Financial Sustainability Report for January 2012
Prepared by: Karen Searle, Financial Services & Rates Coordinator
Attachment 1: Income Statement January 2012
Attachment 2: Balance Sheet January 2012
Attachment 3: Income Expense Statement - as at 31 January 2012
Attachment 4: Expenditure and Revenue Graphs - 31 January 2012
19 Infrastructure
20 Commercial Business
21 Planning & Environment
Next General Meeting
Confidential Items
In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
22 Confidential Items
22.1 Request to write off water consumption charge
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.
22.2 Financial Sustainability Report - Debtors & Creditors for period ending 29 February 2012
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
22.3 Engagement of Principal Engineering Consultant for NDRRA Program
Classification: Closed Access
Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Councillor Business
23 Councillor Business
Closure
Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 March 2012 commencing at 9.00am
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, Kelly Rogers – Executive Coordinator and Lauren Owen Minutes Officer in attendance.
GUESTS
David Stewart, Director General of Department of Transport and Main Roads.
Kym Murphy, Regional Director (South West) of Department of Transport and Main Roads.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.08am.
APOLOGIES
There were no apologies for the meeting.
Confirmation of Minutes
Resolution No. GM.065.12 Moved Cr Hartley Seconded Cr Newman
That the minutes of the General Meeting (4-7.03.12) held on 7 March 2012 be confirmed.
CARRIED 9/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
There were no items for discussion on the table.
Presentations/Petitions and Deputations
David Stewart, Director General of Department Transport and Main Roads provided an overview of flood recovery works. He advised that the department has a recovery program budget of approximately $700 million in the south west region of which $200 million has been completed to date.
Discussion also took place on the importance of progressing replacement of the Mitchell bridge.
The Mayor announced that the LGAQ Natural Disaster Management Conference will be held in Roma in late July/early August 2012.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Executive Services
Item Number: 10.1 |
File Number: D12/5389 |
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Subject Heading: 2011/2012 Operational Plan Quarterly Review |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Executive Summary: The 2011/12 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.
Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009.
The attached report on progress to 31st December 2011 is presented for Council’s consideration. An update on activities identified in the Operational Plan has been undertaken and explanations provided.
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Discussion: Council raised questions on a number of items contained within the report which were responded to in turn by the appropriate officer.
Cr. Price enquired if the economic development DVD released last year is available for public distribution. Director Planning and Environment indicated he would follow up on the matter.
Council enquired on the next steps of consultation for the Regional Planning Scheme. Director Planning and Environment provided an update on the matter.
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Delegated Officer |
Director Planning & Environment |
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Cr Chambers enquired on above ground works in relation to Wallumbilla bore. Director Infrastructure to follow up on the matter.
Cr. Price enquired on traffic island works in Injune. Director Infrastructure advised he would follow up on the matter.
Cr. Denton enquired on progress of the water pressure matter identified in Injune. Director Infrastructure advised he would follow up on the matter.
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Delegated Officer |
Director Infrastructure |
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Resolution No. GM.066.12 Moved Cr Chambers Seconded Cr Watson That the second quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan be received.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
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Item Number: 10.2 |
File Number: D12/6316 |
Subject Heading: Update on Roma Airport Works and Official Opening |
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Author and Officer’s Title: Paul Bawden, Chief Executive Officer |
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Executive Summary: The purpose of this report is to provide an update to Council on the Roma Airport Works and Official Opening on 17 March, 2012.
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Discussion: The CEO provided an update on progress including the need to finalise operational security screen installation requirements.
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Resolution No. GM.067.12 Moved Cr Price Seconded Cr Newman That Council notes and endorses the report providing an update on Roma Airport Works and Official Opening.
CARRIED 9/0 |
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Delegated Officer |
Chief Executive Officer |
Community Services
Item Number: 11.1 |
File Number: D12/6022 |
Subject Heading: Regional Arts Development Fund (RADF) Annual Bid 2012-2013 |
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Author and Officer’s Title: Noela Ward, Manager Community Development |
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Executive Summary: The Regional Arts Development Fund (RADF) Bid is an annual application submitted by Council to Arts Queensland for funds to support the local RADF Program.
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Resolution No. GM.068.12 Moved Cr Bartels Seconded Cr Chambers That Council-
(a) approve the amount of $35,000.00 for the Regional Arts Development Fund (RADF) Annual Bid 2012-2013 for funds from Arts Queensland; and
(b) approve a budgetary allocation of $15,000.00 for the 2012-2013 Council Budget being Council’s contribution toward the 2012-2013 Regional Arts Development Fund (RADF) Program.
CARRIED 9/0 |
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Delegated Officer |
Manager Community Development |
Corporate Services
Item Number: 12.1 |
File Number: D12/5417 |
Subject Heading: Purchasing Policy |
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Author and Officer’s Title: Gemma Lines, Stores and Purchasing Coordinator |
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Executive Summary: In accordance with the Local Government Act 2009 Council is required to establish a Purchasing Policy which sets out Council’s legally compliant Purchasing and contracting principles that will be applied by all Council staff when undertaking any Purchasing.
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Resolution No. GM.069.12 Moved Cr Wason Seconded Cr Newman That Council adopts the revised Purchasing Policy as presented.
CARRIED 9/0 |
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Delegated Officer |
Stores and Purchasing Coordinator |
Item Number: 12.2 |
File Number: D12/5928 |
Subject Heading: Complaints Management Policy Applicant: N/A |
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Author and Officer’s Title: Debbie Tully, Administration Manager |
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Executive Summary: Under Section 268 (1) of the Local Government Act 2009, Council is required to establish a complaints management process for resolving administrative action complaints.
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Resolution No. GM.070.12 Moved Cr Denton Seconded Cr Watson That Council adopt the Complaints Management Policy as presented.
CARRIED 9/0 |
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Delegated Officer |
Administration Manager |
Planning & Environment
Cr Bartels declared a perceived conflict of interest in the following item due to him owning an accommodation facility in Roma and left the Chambers at 10.07am, taking no further part in discussions or debate.
Item Number: 15.1 |
File Number: D12/5040 |
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Subject Heading: Application for Material Change of Use - "Motel" (33 Units) File No. 2011/17879 Location: 46 - 48 Hawthorne Street, Roma QLD 4455 (Lot 5 on R868) Applicant: Paul Middlemiss Rivogold Holdings Pty Ltd atf The Rivogold Holdings Trust |
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Author and Officer’s Title: Robert Hayward, Director Planning & Environment |
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Executive Summary: This application seeks to carry out a Material Change of Use (Motel – 33 units) on land at 46-48 Hawthorne Street, Roma and described as Lot 5 on R868. The proposed development consists of 33 units and a caretaker’s residence in 2, two storey accommodation buildings. The proposed development is consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.
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Discussion: Council discussed room layout options for the specified units.
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Resolution No. GM.071.12 Moved Cr Price Seconded Cr Denton Council approve the application for a Material Change of Use (Motel – 33 units) at 46-48 Hawthorne Street, Roma and described as Lot 5 on R868, subject to the following conditions:
Complete and Maintain
1. Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.
2. Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.
3. Maintain the approved development being Material Change of Use (Motel – 33 units) in accordance with the approved plans and any conditions that cause alteration to the approved plans via landscaping provisions.
Stormwater and Drainage
4. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
5. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.
6. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.
7. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.
8. Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.
Erosion Control
9. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
10. During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.
Services Provisions
11. The site must be connected to the reticulated sewerage network in accordance with Planning Scheme Schedule 5: “Standards for Sewerage Supply”. Where the proposed building will be constructed over existing sewerage infrastructure (sewer main) the main is to be bridged and piered to a minimum of 600 mm below the invert level of the main.
12. The site must be provided with a water connection, up to and including a path cock to the water distribution network.
13. The development is to be connected to a reticulated electricity supply at no cost to Council.
14. If the premises is connected to a telecommunications reticulation service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).
Rubbish Collection and Amenity
15. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
16. The area allocated for rubbish collection, as shown on the approved site plan, is to be visually obscured from Hawthorne Street by a solid screen gate that is to remain closed when a collection is not taking place.
Access, Roads, Landscaping and Lighting
17. Vehicle manoeuvring areas must be provided on-site so that all vehicles, with the exception of buses, can enter and leave the site in a forward direction.
18. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.
19. All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
20. Landscaping must be provided within recessed areas of the masonry fence along the Bowen Street frontage of the site, as shown on Plan No. 1128.001, Issue G dated 12.12.11. Landscaping must reach a minimum height of 3 metres within 18 months of planting and must be maintained at all times while the use is operating at the site. Landscaping must be established on the street side of the fence.
21. A landscaping plan must be lodged with the assessment manager (Council) for approval.
22. Provide a total of 34 car parking spaces on the site, and 1 bus parking space, in accordance with the approved plans.
23. All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.
24. Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.
25. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
Avoiding Nuisance
26. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
27. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
28. Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
Buildings
29. All buildings are to comply with the approval documents.
Advertising Signs
30. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.
No Cost to Council
31. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
32. All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.
Use
33. All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.
Infrastructure Contributions
34. An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $226,500.00 is payable to Council. The stated charge is to be paid before commencement of construction.
CARRIED 8/0 |
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Delegated Officer |
Director Planning & Environment |
Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 10.14am
Cr Bartels joined Councillors for morning tea at 10.14am.
Subject Heading: resumption of standing orders
Council returned from morning tea at 11.00am
Cr Bartels had previously declared a perceived conflict of interest in the item “Application for Material Change of Use - "Motel" (33 Units) File No. 2011/17879” due to him owning an accommodation facility in Roma and did not return to the Chambers at 11.00am, taking no further part in discussions or debate.
At cessation of discussions on the abovementioned item, Cr Bartels entered the Chambers at 11.02am.
Status Reports
Corporate Services
Item Number: 18.1 |
File Number: D12/3943 |
Subject Heading: Financial Sustainability Report for December 2011 |
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Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
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Month & Year of Report: December 2011 Name of Department: Corporate Services Executive Summary: The Financial Sustainability Report for the period ending 31 December 2011 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.
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Discussion: Councillors enquired on a number of items contained within the financial sustainability report. Officers responded accordingly.
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Resolution No. GM.072.12 Moved Cr Watson Seconded Cr Hartley That the Progressive Financial Statements of Account for the period ending 31 December 2011 as included in the Financial Sustainability Report be received subject to audit.
CARRIED 9/0 |
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Delegated Officer |
Financial Services & Rates Coordinator |
Item Number: 22.1 |
File Number: D12/5524 |
Subject Heading: Ratification of the February 2012 RADF Funding Round |
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Author and Officer’s Title: Noela Ward, Manager Community Development |
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Executive Summary: The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed funding applications for arts and cultural projects and activities submitted under the February 2012 funding round.
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Resolution No. GM.073.12 Moved Cr Price Seconded Cr Hartley That Council endorse the RADF Committee’s recommendation for the payment of funding under the RADF program to approved applicants:
Booringa Heritage Group - $2,650.00 Friends of the Mitchell on Maranoa Gallery - $2,022.00 Creative Injune - $1,326.00 Isolated Children’s Parents Association – Mitchell-Toomoo Branch $585.00 Mitchell Arts Council - $3,125.00
CARRIED 9/0 |
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Delegated Officer |
Manager Community Development |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.18am.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 March 2012, at Mitchell Administration Centre.
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Officer Report
Meeting: General 28 March 2012 |
Date: 15 March 2012 |
Item Number: 11.1 |
File Number: D12/7076 |
Subject Heading: 2012 Australia Day Awards & Celebrations Post Event Report
Classification: Open Access
Name of Applicant:
Location:
Author & Officer’s Title: Nicola Gear, Community Development Coordinator - Surat
Executive Summary: A Post Event Report on the 2012 Australia Day Awards & Celebrations held on 26 January 2012.
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That Council receive and note the Officer’s Report as presented.
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Body of Report:
Prior to the 2012 Australia Day Celebrations, event formats were developed with the assistance of Council staff, volunteer community organisations and the Community Development Coordinators, which resulted in a diverse program being delivered throughout the region for each respective community of Injune, Mitchell, Roma, Surat and Wallumbilla on Australia Day, 26 January 2012.
Council’s 2012 Australia Day Program was well received by community members with enthusiastic crowds of approximately 630 people in attendance throughout the region. Attendance numbers and delivery of activities were affected throughout the region, due to inclement weather.
In addition, extensive positive media coverage was received and feedback from community members and Australia Day Ambassadors was also extremely positive and complimentary.
Australia Day Event Programs:
Injune & District Attendance: 60 people
Venue: Injune Memorial Hall Time: 6:00pm – 9:00pm
Australia Day Ambassador: David Pugh
Celebrations and activities: Australia Day Awards Ceremony, Affirmation Ceremony, cutting of the Australia Day Cake, live performance of National Anthem, Big Yard Games, cooking demonstration, free BBQ Dinner, refreshments on sale, free helium balloons, free ice-blocks for the kids and Aussie give-aways.
Community Partners: Injune Swimming Pool, Injune District Tourism Association, Injune Bowls Club, Maranoa Health Enhancement Program and Advance Injune.
Mitchell & District Attendance: 100 people
Venue: Mitchell Shire Hall & Great Artesian Spa Complex Time: 8:00am – 3:00pm
Australia Day Ambassador: David Pugh
Celebrations and activities: Australia Day Awards Ceremony, Affirmation Ceremony, cutting of the Australia Day Cake, Australian Breakfast and refreshments on sale, Bike & Scooter Aussie Day Parade, Swimming Pool activities, live music from the Slippery Gypsies, Trivia, Aussie give-aways and Nalingu Ulbulla Exhibition at the Mitchell on Maranoa Gallery.
Community Partners: Bulldog Bikes, St Patricks P&F Association, Great Artesian Spa Complex, The Slippery Gypsies, Nalingu Aboriginal Corporation, Mitchell Bakery and Mitchell Youth.
Roma & District Attendance: 150 people
Venue: Bassett Park Time: 6:00pm – 9:00pm
Australia Day Ambassador: Gerrard Gosens
Celebrations and activities: Citizenship Ceremony, Australia Day Awards Ceremony, Affirmation Ceremony, cutting of the Australia Day Cake, face painting, free helium balloons, Service Clubs food and refreshments on sale, Aussie Music with DJ Johnny Mac and Aussie give-aways.
Community Partners: Roma Lions Club, Rotary Club of Roma, Zonta Club of Roma, School Chaplaincy Committee, Susan Klein and Roma Tourism Association.
Surat & District Attendance: 140 people
Venue: Surat Golf Club Time: 8:00am – 4:00pm
Australia Day Ambassador: Gerrard Gosens
Celebrations and activities: Australia Day Awards Ceremony, Affirmation Ceremony, cutting of the Australia Day Cake, Aussie BBQ Breakfast and refreshments on sale, live jazz band entertainment, best dressed Aussie competition, yabby race, Billy Boiling Competition, free helium balloons, Aussie give-aways, Swaggies Lunch, President’s Golf Day and Great Australian BBQ Dinner.
Community Partners: Maranoa Charity Rodeo, Surat Golf Club, Surat Fishing & Restocking Club, Spirit of the River Festival, Surat RSL Sub Branch, Lions Club of Surat, Maranoa Health Enhancement Program, Cobb & Co Country Motel and Voice of Warroo.
Wallumbilla & District Attendance: 180 people
Venue: Wallumbilla Showgrounds and Recreational Area Time: 8:00am – 4:00pm
Australia Day Ambassador: Sergeant Jim Bellos
Celebrations and activities: Australia Day Awards Ceremony, Affirmation Ceremony, cutting of the Australia Day Cake, Observation Car Rally, Billy Tea and Damper Morning Tea, refreshments on sale, novelty events, dog jumping, hay stacking, Tug-of-War, The Great Aussie Foot Race, Free BBQ Lunch and Aussie give-aways.
Community Partners: Wallumbilla Heritage Association, local businesses and many community members.
Marketing of Event Programs:
Event programs were communicated through the region via print media editorial, advertising and a range of additional marketing initiatives including:
§ Editorial Coverage through local and Toowoomba media;
§ Bottle Tree Bulletin Community Newsletter;
§ Posters on noticeboards;
§ Flyers mailed to all householders in the Maranoa Region;
§ Radio Advertising;
§ Newspaper Advertising;
§ On-air Radio Interview with Mayor;
§ Radio Interview with Community Development Coordinator;
§ Facebook Page;
§ Council Website;
§ Council Messages on Hold;
§ Multimedia Screen in Customer Service Area; and
§ Emails to Community Contact Lists.
Feedback:
§ Successful events held across the region were well supported by both attendees as well as community organisations and volunteers;
§ Timing of events were well organised, avoiding the heat of the day;
§ Events were well attended, despite miserable weather patterns;
§ Each community enjoyed hosting an Australia Day Ambassador;
§ The free family activities and competitions were fantastic, enjoyed by all and were inclusive of all ages;
§ Promoting the events on Facebook worked really well in informing younger community members throughout the region, with a rise in the younger demographic attending the celebrations;
§ There is a need to investigate alternate venues to accommodate for all weather access and ease of set up and take down of event;
§ What appears to continue to work well is encouraging more involvement from the community, both from individual volunteers, as well as partnering with community organisations to both plan and deliver each celebration.
Consultation (internal/external):
Tony Klein – Director Community Services
Noela Ward – Manager Community Development
Heidi Schutt – Community Development Coordinator – Injune
Jane Fenton – Community Development Coordinator – Mitchell
Mark McDevitt – Community Development Coordinator – Roma
Kelly Rogers – Executive Coordinator
Jane Frith – Corporate Communications Officer
Stephanie Drewett – Project Coordinator, Department of the Premier and Cabinet
Local Community Organisations
Risk Assessment (Legal, Financial, Political etc.):
Nil.
Policy Implications:
Nil.
Financial Resource Implications:
$25,000.00 as per the 2011-2012 Regional Australia Day Budget.
Link to Corporate Plan:
Corporate Plan 2009-2013 — 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region
Supporting Documentation:
Nil
Report authorised by:
Noela Ward, Manager Community Development
Status Report
Meeting: General 28 March 2012 |
Date: 5 March 2012 |
Item Number: 16.1 |
File Number: D12/6000 |
SUBJECT HEADING: Organisational Monthly Performance Report
Classification: Open Access
Report compiled by: Tanya Mansfield, Manager Risk and Facilities
Month & Year of Report: January 2012
Name of Department: All Departments of Council
Executive Summary: The new format Organisational Performance monthly report has been developed to provide Council with a high level analysis of performance across the organisation. |
That Council receive and note the Officer’s Monthly Performance report as presented.
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Following recent dialogue, Officers have reviewed the format/presentation of the monthly reports. This is the initial version and it is recognised that further refinements may be introduced over time. It is designed to be a high level report to Council with projects currently being completed included in this report.
This report for January period includes the following elements:
· Key outcomes during month
· Snap shot of statistics of key indicators
· Review of current capital works program
· Review of financial position
Supporting Documentation:
1View |
Organisational Performance Report - 31 January 2012 |
D12/7707 |
Report authorised by:
Paul Bawden, Chief Executive Officer
Status Report
Meeting: General 28 March 2012 |
Date: 16 February 2012 |
Item Number: 18.1 |
File Number: D12/4345 |
SUBJECT HEADING: Financial Sustainability Report for January 2012
Classification: Open Access
Report compiled by: Karen Searle, Financial Services & Rates Coordinator
Month & Year of Report: January 2012
Name of Department: Corporate Services
Executive Summary: The Financial Sustainability Report for the period ending 31 January 2012 is presented for Council’s consideration. Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.
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That the Progressive Financial Statements of Account for the period ending 31 January 2012 as included in the Financial Sustainability Report be received subject to audit.
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Summary of Financial Position
Overall Council has experienced a net loss of $17,228,724 (including estimated depreciation of $6,609,735) for the period ending 31 January 2012.
Income Expenses
Total Revenue $53,278,006 Total expenses of $63,896,995 (which includes depreciation expense estimated to be $6,609,735)
Operating Revenue $51,949,324
Capital Revenue $1,328,682
Borrowings per Assessment
Value of borrowings per assessable property in the Council area is $1,546.
YTD vs Full Year Capital Expenditure
Capital works program $15,316,363 of $20,992,873.
Cash at Bank
Balance of Cash at Bank as at 31 January 2012 is $29,155,732.
SUSTAINABILITY RATIOS
In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the Department of Infrastructure and Planning sustainability financial ratios has been provided.
These ratios are designed to provide an indication of the performance of Council
against key financial sustainability criteria which must be met to ensure the prudent
management of financial risks. This information must also be reported in Council’s Annual Report.
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Department Infrastructure and Planning Sustainability Ratios |
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Ratio
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Description |
Formula |
YTD Actual Result |
Benchmark
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Within Limits?
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Financial Capital Indicators |
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Working capital ratio
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Measures the extent to which Council has liquid assets available to meet short term financial obligations Current Liabilities |
Current Assets
Current Liabilities |
6.67%
|
>1 |
Yes |
Operating Surplus ratio
|
This is an indicator of the extent to which revenues raised cover operational expenses only or are available for capital funding purposes |
Net Operating Surplus
Total Operating Revenue
|
-0.34% |
0-110% |
No |
Net Financial Liabilities ratio
|
This is an indicator of the extent to which the net financial liabilities of Council can be serviced by its operating revenues. A ratio < 60% indicates Council has the capacity to increase its loan borrowings. |
Total Liabilities less Current Assets
Total Operating Revenue
|
-1.52% |
<=60% |
Yes |
Interest coverage ratio
|
This ratio indicates the extent to which Council's operating revenues are committed to interest expenses
|
Net interest expense on debt service
Total Operating Revenue
|
0.01% |
0-10% |
Yes |
Comment on Ratios
All ratios, are within the acceptable range, excluding Operating Surplus Ratio. This is due to high Contracts payments.
Comment on Financial Reports
Income Statement
Council’s operating position at the end of January is an operating loss of $17,228,724 (including estimated depreciation expense of $6,609,735) compared to a yearly amended budgeted operating surplus of $459,958.
Loan Borrowings
The QTC Loan balance at the end of the period is $11,377,883, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,546.
Rates Information
ARREARS - RATES DEBTORS |
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CATEGORY DEFINITION |
This category examines the level of rates arrears owing to Council. |
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KEY RESULT 1 |
Total Rates Outstanding as Percentage of Issues |
|
|
|
Rates Outstanding - Timeframes |
RATES BALANCES AS AT 30 JUNE 2011 |
RATES BALANCES AS AT 31 Jan 12 |
|
1st Levy |
249,196.15 |
1,324,407.67 |
|
2nd Levy |
797,078.15 |
|
|
Supp. Levies |
|
97,113.46 |
|
Arrears |
436,636.68 |
750,657.45 |
|
Interest |
75,764.39 |
99,967.16 |
|
Unalloc Rec |
-144,697.55 |
|
|
Total |
1,413,977.82 |
2,272,145.74 |
INFLUENCING FACTORS |
|
||
COMMENTS |
Total rates outstanding as at 31 January 2012 is $2,272,145.74. The rate levy for the period 1 July 2011 to 31 December 2011 was issued on 26 October 2011 and discount closed on 25 November 2011. Reminder letters have been forwarded to ratepayers with outstanding rates and charges.
|
RATES - Transactions Processed |
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CATEGORY DEFINITION |
This category examines the rates queries processed by Rates staff. |
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KEY RESULT 1 |
Transactions Processed |
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|
Change of Address |
Rate Searches |
Change of Ownership |
Supplementary Levies |
TOTAL 2010/11 |
254 |
387 |
507 |
83 |
July |
0 |
23 |
37 |
29 |
August |
0 |
40 |
55 |
48 |
September |
48 |
49 |
21 |
0 |
October |
24 |
28 |
68 |
0 |
November |
4 |
52 |
72 |
0 |
December |
28 |
35 |
50 |
0 |
January |
30 |
39 |
46 |
7 |
February |
|
|
|
|
March |
|
|
|
|
April |
|
|
|
|
May |
|
|
|
|
June |
|
|
|
|
Total |
134 |
266 |
349 |
84 |
INFLUENCING FACTORS |
The issue of rates notices influences the change of address. There were no supplementary levied issued in September to December due to testing of rates data for issue of rates. |
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COMMENTS |
The average monthly change of address is 21, January is above average with 30 The average monthly rate searches is 32, with January being above average with 39. The average monthly change of ownership is 42, with January being below average with 40 . The average monthly supplementary levies is 7, with November being average with 7.
|
RATES – Queries Process |
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CATEGORY DEFINITION |
This category examines the number and type of complaints received about rates and charges levied by Council |
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KEY RESULT 1 |
Rating Queries |
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|
Jul |
Aug |
Sep |
Oct. |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
Jun |
|
Water |
|
|
|
|
61 |
3 |
|
|
|
|
|
|
|
Sewerage |
|
|
|
|
9 |
2 |
1 |
|
|
|
|
|
|
Garbage |
|
|
|
|
5 |
|
1 |
|
|
|
|
|
|
General Rate Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Wild Dog Charges |
|
|
|
|
|
|
|
|
|
|
|
|
|
Addressing |
|
|
|
|
6 |
|
|
|
|
|
|
|
|
Pensioner |
|
|
|
|
3 |
|
|
|
|
|
|
|
|
Excess Water |
|
|
|
|
|
|
|
|
|
|
|
|
|
Fire Levy |
|
|
|
|
3 |
|
|
|
|
|
|
|
|
Owner Details |
|
|
|
|
2 |
1 |
4 |
|
|
|
|
|
|
Trade Waste |
|
|
|
|
|
|
|
|
|
|
|
|
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Categories |
|
|
|
|
|
|
|
|
|
|
|
|
|
Missed Discount |
|
|
|
|
4 |
|
|
|
|
|
|
|
|
Payment/Refund |
|
|
|
|
|
1 |
|
|
|
|
|
|
|
Water Meter Investigations |
|
|
|
|
|
|
|
|
|
|
|
|
|
Printers |
|
|
|
|
|
|
|
|
|
|
|
|
|
Area |
|
|
|
|
|
|
|
|
|
|
|
|
|
Other |
5 |
10 |
25 |
30 |
|
|
|
|
|
|
|
|
|
Total |
5 |
10 |
25 |
30 |
92 |
8 |
6 |
|
|
|
|
|
|
INFLUENCING FACTORS |
Due to rates being issued on 26 October, 2011 there will be a large increase in the number of complaints within the rate area. |
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COMMENTS |
Owner Details |
|
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|
Sewerage & Garbage |
Where properties being charged for sewerage and garbage and it is not provided. These were investigated and rectified where applicable. |
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|
Owner Details |
Where on conversion from Practical to Authority, incorrect names and addresses came across. These have been rectified. |
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DEBTORS
The current 90 day balances stands at $3,004,783.91 for 31 January 2012.
90-Day Debtors Accounts |
|
|
|
|
As at 31 Jan 12 |
|
|
|
|
|
Under $500.00 |
$500.00-$5,000.00 |
$5,000.00 - $50,000.00 |
Over $50,000.00 |
|
|
|
|
|
Saleyards |
499.66 |
1,188.07 |
61,363.18 |
137,128.19 |
Quarry |
|
6,715.10 |
107,112.30 |
1,003,204.01 |
General |
7,671.76 |
71,336.28 |
269,412.83 |
1,276,338.79 |
Childcare |
703.15 |
2,176.70 |
|
|
Bassett Park |
1,128.10 |
8,715.71 |
|
|
Library |
1,598.40 |
|
|
|
Licences |
1,062.00 |
|
|
|
HACC/CACPS |
1,453.21 |
|
|
|
MRV |
|
6,397.41 |
|
|
Rent |
4,244.41 |
35,334.65 |
|
|
Total |
18,360.69 |
131,863.92 |
437,888.31 |
2,416,670.99 |
Supporting Documentation:
1View |
Income Statement January 2012 |
D12/4304 |
2View |
Balance Sheet January 2012 |
D12/4307 |
3View |
Income Expense Statement - as at 31 January 2012 |
D12/4302 |
4View |
Expenditure and Revenue Graphs - 31 January 2012 |
D12/4313 |
Report authorised by:
Belinda Hayward, Financial Accountant
Matthew McGoldrick, Director of Corporate Services